HR Information System UpgradeeRecruitment

HR Information System Upgrade – eRecruitment

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Welcome to today’s session on eRecruitment

Your Presenters are: Betina Masnjak, Project Manager, PeopleSoft and

Danielle Williams, Manager, Appointment Services

Session Objective

By the end of the session you will have a broad understanding of how to use the new PeopleSoft eRecruitment system.

Session OutlineIn this session we will cover how to: Create job opening for an advertised position Shortlist applicants online Prepare a job offer Create job opening and prepare a job offer for a direct hire (non-advertised)

including unpaid appointments Overview of the new Onboarding as new hire and manager or delegate

HR Information System Upgrade – eRecruitment

Key Points:

» Hiring of All Categories of Staff in One Location

» Copy, Save and Search Functionality (Advertisements + Applicants)

» Pre-Population of Data for Positions and Applicants

» No Approval Required for Jobs with Direct Hires

» Automated Workflow Approval for Advertisement Requests and Appointments Raised

» Implementation of Position Management to Streamline Data

» Same Look and Feel Onboarding for All Staff

HR Information System Upgrade – eRecruitment

Create Job Opening for Advertised Position/s

• Step 1

• From Recruitment home, click Create Job Opening

• Step 2

• Enter the Position Number and review the pre-populated Job Details

• Step 3

• Enter Job Posting (advertising) details and add the Hiring Team

• Step 4

• Save as draft or• Submit job opening for approval

HR Information System Upgrade – eRecruitment

How to log into Recruitment Home:• Log into the Staff Portal using your Griffith ID and Password

• Navigate to Recruitment Home via My Staff Page and choose Recruitment from the drop down list.

 

 

Useful Tips:• Click the symbol to view specific help text.• The symbol * indicates a mandatory field

HR Information System Upgrade – eRecruitment

Step 1: From Recruitment Home, click Create Job Opening

• From the Quick Links menu on the left hand side of your screen click Create Job Opening

HR Information System Upgrade – eRecruitment

Step 2: Enter the Position Number

Useful Tips:

Use the look-up icon to search for your position number

For Casual or Sessional jobs, enter Job Code (not Position Number)

HR Information System Upgrade – eRecruitment

Review the pre-populated Job Details

• The details at the top of the screen will pre-populate based on the position number.

• The Job Opening ID will remain as NEW until you save or submit.• The Status of your job opening will be Draft until you submit for approval.

HR Information System Upgrade – eRecruitment

Review the pre-populated Job Details

HR Information System Upgrade – eRecruitment

Review the pre-populated Job Details

HR Information System Upgrade – eRecruitment

Step 3: Enter Job Posting (advertising) details

• The Posting Title is what the candidates will see when they view your advertisement

• The Short Web Description must be a maximum 150 characters.

HR Information System Upgrade – eRecruitment

Step 3: Enter Job Posting (advertising) details.

HR Information System Upgrade – eRecruitment

Step 3: Enter Job Posting (advertising) details.

HR Information System Upgrade – eRecruitment

Add the Hiring Team

Add Recruiter: HRA, Appointment Services

Add Chairperson: Panel Chair and Hiring Manager

Add Interviewers: Panel members

Add Interested Party: Administrative contact person

HR Information System Upgrade – eRecruitment

Step 4: Save as Draft or Submit job opening for approval

Useful Tip:

You can Save as Draft at any time to save your work.

To find a saved job, via Recruitment Home, Quick Links select Search Job Openings and change the status to be Draft.

HR Information System Upgrade – eRecruitment

Any questions about the Create Job Opening step?

HR Information System Upgrade – eRecruitment

Shortlist applicants online

• Step 1• Email received to commence

online shortlisting

• Step 2• From Recruitment home, select

Shortlisting Requests tile

• Step 3• Select each applicant name from

your list and review application documents.

• Step 4• Select a recommendation

response, add comments and submit

HR Information System Upgrade – eRecruitment

Step 1: Email received to commence online shortlisting

Step 2: From Recruitment, select Shortlisting Requests tile

HR Information System Upgrade – eRecruitment

Step 3: Select each applicant name from your list and review application documents

HR Information System Upgrade – eRecruitment

Step 4: Select a Recommendation response, add Comments and Submit

HR Information System Upgrade – eRecruitment

Any questions about shortlisting online?

HR Information System Upgrade – eRecruitment

Prepare a job offer

• Step 1• From Recruitment home, click

Search Applicants to find your applicant

• Step 2• Via Other Actions, Recruiting

Actions click Prepare Job Offer

• Step 3• Complete Offer Details and

Submit for Approval

HR Information System Upgrade – eRecruitment

Step 1: From Recruitment home, click Search Applicant to find your applicant

HR Information System Upgrade – eRecruitment

Step 2: Via Other Actions, Recruiting Actions click Prepare Job Offer

HR Information System Upgrade – eRecruitment

Step 3: Complete Offer Details and Submit for Approval

HR Information System Upgrade – eRecruitment

Step 3: Complete Offer Details and Submit for Approval

HR Information System Upgrade – eRecruitment

Step 3: Complete Offer Details and Submit for Approval

HR Information System Upgrade – eRecruitment

Step 3: Complete Offer Details and Submit for Approval

HR Information System Upgrade – eRecruitment

Any questions about the Prepare Job Offer step?

HR Information System Upgrade – eRecruitment

Create job opening and prepare a job offer for a direct hire (non-advertised) including unpaid appointments

• Step 1 •From Recruitment home, click Create Job Opening

• Step 2 •Enter the Position Number and review the pre-populated Job Details

• Step 3 •Add Hiring Team and submit

• Step 4 •Either search for applicant or•If applicant doesn’t exist, create applicant

• Step 5 •Attach the applicant to the job

• Step 6 •Prepare Job Offer and submit for approval

HR Information System Upgrade – eRecruitment

Step 1: From Recruitment Home, click Create Job Opening

Step 2: Enter the Position Number and review the pre-populated Job Details

HR Information System Upgrade – eRecruitment

Step 2: Enter the Position Number

For Unpaid appointments, enter Job Code

HR Information System Upgrade – eRecruitment

Review the pre-populated Job Details

HR Information System Upgrade – eRecruitment

Step 3: Add Hiring Team and Submit

Add Recruiter: HRA, Appointment Services

Add Chairperson: Hiring Manager

HR Information System Upgrade – eRecruitment

No Job Opening approval process required for Direct Hires

HR Information System Upgrade – eRecruitment

Step 4: Search for applicant

If applicant doesn’t exist, create applicant (for current or previous employees use Employee ID OR for new enter name and email address)

HR Information System Upgrade – eRecruitment

Step 5: Attach the applicant to the job

HR Information System Upgrade – eRecruitment

Step 6: Prepare Job Offer via Manage Applicant

HR Information System Upgrade – eRecruitment

Step 6: Prepare Job Offer

HR Information System Upgrade – eRecruitment

Step 6: Prepare Job Offer

HR Information System Upgrade – eRecruitment

Step 6: Prepare Job Offer

HR Information System Upgrade – eRecruitment

Step 6: Prepare Job Offer

HR Information System Upgrade – eRecruitment

Any questions about Direct Hires?

HR Information System Upgrade – Onboarding

Overview of the new Onboarding as new hire and manager or delegate

HR Information System Upgrade – eRecruitment

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More Information:

User Guides: HRIS Upgrade User Guides

FAQ’s: HRIS Upgrade Website

Queries: Email: askhr@griffith.edu.au

Phone: AskHR ext: 54011

Questions