HR Information System UpgradeCASUAL TIMESHEETS

HR Information System Upgrade – Casual Timesheets

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Welcome to today’s session on CASUAL TIMESHEETS

Your Presenter is Leanne Cornwell (Team Leader Payroll Services)

Session Objective

By the end of the session you will have the ability to enter in your Timesheet for Casual staff.

Session OutlineIn this session we will cover: Log into the Staff Portal Select Job Record and Timesheet Enter into timesheet for Casual Staff Save for Later Submit for Approval

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Online Timesheet Approval Workflow process

NEW: Workflow Approval now has only one approval step which is the supervisor only.

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Where to find your Timesheet to enter hours?

Log into the Staff Portal and click on My Staff Page (Fluid Interface) either via Employment or Key Services

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My Staff Page: Fluid Home Pages (for use on Mobile Phones, Tablets, and PCs) 6 x Home Pages (Drop Down Selection) Replaces Individual Links in Staff Portal Function / Activity Based “Tiles” to select from each Menu Option Click on “My Timesheet” tile

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Select Job Record and Timesheet

Check that your Supervisor displayed is correct. If your Supervisor is incorrect, email askhr@griffith.edu.au before entering in any hours

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Enter hours into Timesheet and Save for Later or Submit Can select Previous Period or Next Period or change the date in the calendar

period (hit refresh to move to new calendar period)

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If you have multiple jobs you can “click on Next Job” to toggle through to the next employment record.

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PUNCH TIME FORMAT

 Times can be entered in either AM/PM or 24Hour format, for example…  - 8am can be entered as “8” or “8am” - 8:30am can be entered as “8:30” or “8:30am” - 12 noon can be entered as “12” or “12pm” or “12:00pm” - 4pm can be entered as “16” or “4pm” - 4:30pm can be entered as “16:30” or “ 4:30pm” - 12 midnight can be entered as “0” or “12am”

If your work day crosses midnight, you still enter the times into the same row, for example…

- Start Work: 8:00pm - Start Break: 12:00am (Midnight) - Resume Work: 12:45am - Finish Work: 4:00am

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Enter in valid hours for applicable dates Time can be entered in various formats depending on the type of claim. TRC CW3HR – Not Student and No Other Job TRC CWDAY – Student and/or Other Job

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Statuses of the timesheet approval process are Saved, Needs Approval, Pushed Back, Denied and Approved.

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Supervisor has the option to Approve, Deny or Push Back. Supervisor has access to override the GL costing on the timesheet Supervisor can amend the timesheet and submit

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Casuals can update the timesheet in any status of the process. NOTE: If amending a fully approved timesheet, this will automatically recover any payments made for that time.

Click on the on the line on the timesheet, the TRC and hours disappear.

Click on Submit and the whole entry will change from Approved to New

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If claims are pushed back or denied from the supervisor, the employee will be required to delete the row, save and re-enter time and submit.

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TRANSITION:

Timesheets must be approved and submitted by 5:00 p.m. Wednesday, 23rd December 2015.

The system will be closed to enter timesheets from 5:00 p.m. Tuesday 22nd December 2015 to Friday 8th January 2016 inclusive.

Timesheet hours entry will not be available until Monday 11th January 2016.

Ensure all claims are submitted within a reasonable time as claims should be paid and not held up for more than 6 months.

Re-open for processing on Go-Live Monday 11th January 2016.

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More Information:

User Guides: Available via the Website or Home Pages

FAQ’s: HRIS Upgrade Website

Queries: Email: askhr@griffith.edu.au

Phone: AskHR ext: 54011

HR Information System Upgrade – Casual and Sessional Staff Timesheets

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Other Training Sessions available now are:

Recruitment and Onboarding

Online Engagement and Onboarding

Online Adhoc Claims

Online Adhoc Claims (Campus Life)

https://intranet.secure.griffith.edu.au/university-administration/human-resource-management/hr-information-system-upgrade

Questions