How to Prepare a General University Research (GUR) Proposal to Prepare a GUR Proposal... · How to...

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How to Prepare a

General University Research (GUR)

Proposal

Presented by

Leigh Botner, Director

Research Development Office

October 17, 2013

Learning Objectives

http://www.udel.edu/research

1

We will review

•How to prepare a successful GUR

•Campus staff available to assist

•Available web and educational resources

Passionate Ideas

Before you start to write…

Clarify your ideas and develop a clear, concise hypothesis

Develop your objectives and aims

Determine what question(s) you will address

Define the specific experiments/scholarly processes that will test your hypothesis or expand an important idea

Define measurable and realistic outcomes

Identify methods most likely to achieve those outcomes

Be able to articulate credibility and capacity to conduct the project

http://www.udel.edu/research 2

Application Instructions/Guidelines

Different sponsors call them different names

• Use the most current program announcement

• Guidelines are the best source of information about the program, the application expectations, and the review criterion.

• Read them before you start the application, read them again in process and read them again as you prepare to submit

• Keep a copy of the guidelines for your files

• Some large programs also offer webinars

http://www.udel.edu/research 3

GUR Eligibility

General University Research (GUR) grants support full-time faculty for individual

research and professional development

1. First priority is given to untenured, tenure-track, early career faculty members

with research scholarly or creative projects

2. Special consideration is given to projects which:

– Are not sufficiently developed to justify external support

– Promises to expand scholarly endeavors & increase future productivity

– Due to small budget or nature of project would have difficulty in obtaining

external support

– Require additional support to complete an ongoing project

3. Requests for funds to cover fees to attend research institutes or other formal

research study programs will also be considered

4 http://www.udel.edu/research

GUR Restrictions

• No restriction on the number of GUR awards received by an

individual faculty member

– Applicants are NOT eligible to submit if he/she has received an

award between June 2011 and June 2013

– Applicants who received a GUR award prior to June 2011 must

submit all delinquent final progress reports prior to applying

research-gur@udel.edu

http://www.udel.edu/research 5

GUR Due Dates and Submission Process

http://www.udel.edu/research 6

Requires two online submissions

Date Tasks Details

Full proposal November 8

Must be emailed to Dept. Admin. for entry into the UD Grants System (PeopleSoft) and proposal approval summary (PAS) webform routed to appropriate individuals

Routing is to include PI, Department Chair, College Dean and OSP) Chair’s recommendation Due (November 22) to Applicable Dean

December 6

Full proposal due to RO Sponsored Programs Office via PeopleSoft and Approved PAS Webform

College Overview of Submissions from Applicable Dean Due via email to ro-dev@udel.edu

December 13 Email Acknowledgement from the RO of Receipt of Proposal & Admin Review

Full proposal December 20

Full proposal must be uploaded by the faculty member into the GUR reviewer database by December 20 (faculty member will receive link and uploading instructions from ro-dev@udel.edu once Attachment 2 has been received from Dean)

Who is my Dept. Admin?

http://www.udel.edu/research 7

http://www.udel.edu/research/about/directory.html

Resources for Dept. Admins.

GUR- PEOPLESOFT PROPOSAL DEVELOPMENT AND AWARD SET-UP

• http://www.udel.edu/research/training/peoplesoftgrants.html

• Sponsor ID: 0921

• Purpose: RSCH6- University Sponsored Research

• Budget:

– Requested amount entered as direct costs

– Applicable cost share entered from department and/or college

– F&A Pricing Setup

• Choose Industrial Research On Campus for the rate type and overwrite the

F&A rate to zero

– No 1% effort required as cost share for PIs.

• Routing of PAS is to include PI, Department Chair, College Dean and Office of

Sponsored Programs.

http://www.udel.edu/research 8

GUR Formatting Requirements

• Use the 2013/2014 GUR Grant Application format found at

http://www.udel.edu/research/preparing/funding.html

• Single spaced with 1 inch margins

• Use 11 point font- Times New Roman

• Application page limit= 5 (cover page & project description)

• Reference citations should immediately following the project description

– Appendices: REQUIRED

Attachment 1: Budget and justification (2 page limit)

Attachment 2: Past GUR progress reports and/or copy

of closely related external proposals

**Letters of support and/or collaboration/commitment- Not allowed

• Pay particular attention to section page limits for:

– Significance of the Proposed Work- ½ page max

– Description of Proposed Research/Scholarly Activity- 1 ½ page max

– Additional Information in Support of Proposal- 1 page max

http://www.udel.edu/research 9

Side-by-Side Comparison of Major GUR Writing Components and Review Criteria

http://www.udel.edu/research 10

Side-by-Side Comparison of Major GUR Writing Components and

Review Criteria

Application Components Five Faculty Senate Review Criteria Dean's Overall Summary

Educational Background RO will assign default eligibility rankings

Relevant Publications -Untenured tenure track Asst. Professors =10

Professional and/or Research Experience -Senior faculty projects= 6

Significance of Proposed Work Significance of the Problem/Quality of the Idea Relevance to Field

Description of Proposed Research or Scholarly Activities Adequacy of the Research Plan Overall Quality

- Specific Aims/Goals & Objectives

- Methodology: Study Design/Work Plan/Argument for Scholarly Activity

-Target population for Empirical Research/Target Publications

-Data Analysis Plan/Evaluation

-Timeline of Activities (Should align with Budget and Justification) Justification of Resources/Appropriateness of Timeline

Benefits Expected Promise of Development/Potential for Outside Funding

Plans for Submission of the Project to other Funding Sources

Current and Pending Research Support

Previous GUR Grants

Results Obtained on Previous GUR Grants

Additional Information in Support of Proposal

Attachment 1: Budget and justification Justification of Resources/Appropriateness of Timeline

Project Budget and Period

• Typical maximum- $6,000 but exceptionally well justified proposals could be

considered at higher amounts based on individual merit

• Supports such costs as:

– Technical assistance

– Equipment

– Supplies

– Travel

– Graduate student research assistant stipends plus fringe benefits

– Faculty summer stipends (fellowships- no fringe benefits)

• Maximum budget allocation for salaries is $5,000

• Cost sharing is not required

• Project duration= 24 months (June 1, 2014- May 31, 2016)

11 http://www.udel.edu/research

GUR Specific Budget Advice

• Use Attachment 1 as template

• PI’s may request summary salary stipends (max. $5K or 1/9 of AY

salary, whichever is less)- No fringe benefits

• Fringe Benefits (other than PI)

– Fringe Benefit Rates for 7/1/13 until amended may be found

under UD Proposal Guide on the RO website

– http://www.udel.edu/research/preparing/proposalguide.html

http://www.udel.edu/research 12

Who are the GUR reviewers?

http://www.udel.edu/research 13 http://www.facsen.udel.edu/sites/viewcomm.aspx?id=14

How is GUR

Review

Conducted?

VPR, Chair of Faculty Senate Research

Committee and I just met in October to

discuss the process and the number of

new members

Research Committee will be convened in

November to discuss the review

process

RO will review all proposals for administrative compliance

•Applicants failing to follow total page limits, section limits and failing to include required attachments will be returned

•Applicants will have one week to correct the applications and resubmit into the Reviewer Database

RO will create default rankings for

eligibility in the reviewers’ access

database and upload College Overview

http://www.udel.edu/research 14

How is Review Conducted?

January 2014: Reviewers will asked to conduct online reviews by end of Jan

February 2014: Entire committee will physically meet to discuss online rankings, online comments and funding available to be distributed. At the conclusion of the meeting, the Research Committee will provide the VPR with a list of recommended awardees. Final decisions are made by VPR.

March 2014: Awards Announced

June 2014: Funding available as of June 1, 2014

http://www.udel.edu/research 15

The Good News!

GUR Overall Success Rates are High!

AY 2006/07 – 2011/13

http://www.udel.edu/research 16

Applications received: 203

Awards: 155

0

20

40

60

80

100

120

140

Agriculture &Natural

Resources

Arts &Sciences

Earth, Ocean &Environment

Engineering HealthSciences

Business &Economics

Education &Human

Development

5

138

2 0

11

32

15

3

107

1 0

10

25

9

GUR Overall Success Ratio

Applications

Awards

What happens when I get the award?

By signing the award letter you agree to

the terms and conditions described

in the guidelines

Agree to submit a final progress report within 90 dates after the

end of the project period to research-gur@udel.edu using the

format available at

http://www.udel.edu/research/preparing/gur-guidelines.html

May need to submit a modified budget

through PS to match the amount of the

award

Work with your Dept. Admin.

http://www.udel.edu/research 17

What happens when I get the award?

• See FAQ for details: http://www.udel.edu/research/preparing/gur-faq.html

May request re-allocation of funds between budget

categories or request a no cost extension, if

applicable

• Refer to “GUR Spending Procedure” in guidelines Dept. Admin can assist you with all necessary

expenses

http://www.udel.edu/research 18

Charlie Riordan Vice Provost for

Research

Research Office

19

UD’s Research Development Network

Leigh Botner Research

Development

Daniel Flynn College of

Health

Sciences

Janine

Sherrier College of

Agriculture &

Natural

Resources

Doug

Doren College of

Arts & Sciences

Mohsen Badiey

College of

Earth, Ocean &

Environment

Joan Buttram College of

Education &

Human

Development

Kristi Kiick College of

Engineering

Bintong

Chen College of

Business

Assoc. Provost

Research Development

Position Currently Vacant

New Faculty Research Orientation

Thursday, November 7th

from 3pm-5pm, in the Perkins

Student Center Gallery Room

This event will provide you

with an opportunity to meet the

Research Deans, your

colleagues and the research

administrators.

http://www.udel.edu/research 20

Finding Funding Opportunities

Research Office Website

21

http://www.udel.edu/research

External Funders of Sponsored Research

and Scholarly Activities

• Government Agencies (Federal and State)

• Foundations (Private, Public, and Corporate)

• Public Charities and Other Nonprofit Associations

• Corporations

22

Important to consider multiple types

Important to understand how the review

process differs for each

http://www.udel.edu/research

Finding Funding Opportunities

Research Office Website

23

http://www.udel.edu/research

http://www.udel.edu/research/preparing/funding.html

COS PIVOT Questions/Training:

Contact Carol Rudisell at rudisell@udel.edu

or 302-831-6942

Proposal Preparation Assistance

Research Office Website

Office of Graduate & Professional Education

24

www.udel.edu/research

Researcher’s Toolbox

http://www.udel.edu/research 25

UD Proposal Guide

http://www.udel.edu/research/researchers/index.html

Staff Directory

Corporate and Foundation Relations

26

Works in

partnership

with RO Contact

Donna Tivald

302-831-3125

dtivald@udel.edu

http://www.udel.edu/research http://http://www.udel.edu/giving/cfr.html

Hard to Find Proposal Resources www.udel.edu/research

Select For Researchers

Select UD Proposal Guide

• Writing Resources-

http://www.udel.edu/research/preparing/proposal-writing.html

• Data Management Plan Resources-

http://www.udel.edu/research/preparing/datamanagement.html

• Guidance for Preparing a Post Doc Mentoring Statement

– http://www.udel.edu/research/preparing/proposalguide.html

– Scroll down to bottom of page

– Select UD Proposal Guide FAQ (#8)

http://www.udel.edu/research 27

Resources at UD’s Library Research Guide

• Foundation Directory Online

• http://www2.lib.udel.edu/database/fdo.html

• Community of Science (COS-Pivot) – Funding

Opportunities

• http://www2.lib.udel.edu/database/cospivot.html

• Federal Grant Opportunities

• http://www.grants.gov/

Contact: Carol Rudisell, UD Librarian

• rudisell@udel.edu

http://www.udel.edu/research

Research Funding Workshops

Co-sponsored by the Morris Library & RO

• Research Funding Online- Faculty

– November 6, 2013

• Research Funding Online- Graduate Students

– October 30, 2013

Time: 10 a.m.- noon

Location: Morris Library, Instruction Room 116A

Seating is limited and registration is required.

– http://guides.lib.udel.edu/content.php?pid=338798&sid=2857540

http://www.udel.edu/research 29