Benton County Judge’s Report

Finance Committee Report

January 14, 2020

Benton County Finance Committee Report

2019 Financial OverviewThru 12/31/19

Cash – Statutory & Reserves

Benton County Finance Committee Report

2019 Financial OverviewThru 12/31/19 - REVENUES

CURRENT YEAR: GENERAL FUND

2019 BUDGET 2019 ACTUAL VARIANCE

REVENUES: $47.8 MM $47.7 MM ($ 0.1 MM)

Property Taxes $26.7 MM $26.3 MM ($ 0.4 MM)

Sales Taxes $ 9.7 MM $10.3 MM $ 0.6 MM

Other $11.4 MM $11.1 MM ($ 0.3 MM)

PRIOR YEAR: GENERAL FUND:

2019 ACTUAL 2019 ACTUAL YTY Change

REVENUES: $47.7 MM $45.7 MM $ 2.0 MM

Property Taxes $26.3 MM $24.9 MM $ 1.4 MM

Sales Taxes $10.3 MM $10.1 MM $ 0.2 MM

Other $11.1 MM $10.7 MM $ 0.4 MM

Benton County Finance Committee Report

% Expense: 2019 – 97.00% - Est

2018 – 94.08%

2017 – 87.67%

2016 – 94.19%

GENERAL FUND:

2019 BUDGET 2019 ESTIMATE VARIANCE

REVENUES: $47.8 MM $47.7 MM ($ .1 MM)

NET TRANSFERS: ($10.6 MM) ($ 9.3 MM) $1.3 MM

EXPENDITURES: ($42.2 MM) ($41.0 MM) $1.2 MM

NET DEFICIT: ( $5.0 MM) ($ 2.6 MM) $2.4 MM

2019 Financial OverviewThru 12/31/19

Benton County Finance Committee Report

2019 Financial OverviewThru 12/31/19

2019 General Fund Budget - Approved 207,570

2019 Net Appropriations:

- O2019-04 - Dive Team (7,525)

- O2019-09 - Circuit Court Judges #1 & #2 (11,321)

- O2019-13 - Emergency - Generator (60,000)

- O2019-15 - Fire Truck (16,800)

- O2019-16 - Turnback - Trsfr to Capital Projects (150,000)

- O2019-23 - Drug Court Waiver (4,831)

2019 General Fund Net Surplus / (Deficit) (42,907)

- O2019-17 - Radio System - ReApprop from PY (3,126,802)

- O2019-21 - Public Safety Software (803,920)

- O2019-30 - Radio System - Tower Retrofit (SS) (34,000)

- O2019-35 - MCU Purchase Appropriation (200,000)

- O2019-36 - Radio System - Tower Retrofit (BV) (37,000)

- O2019-39 - Div II Technology Upgrade (25,100)

-O2019-40 - AWIN/CAD Transfer to Comm Fund (334,174)

-O2019-48 - Health Fund Appropriation (400,000)

Total Net Appropriations - 2019 YTD (5,003,903)

Benton County Finance Committee Report

2019 Financial OverviewThru 12/31/19

Benton County Finance Committee Report

Updated 2020 Budget Recap

Column: A B G I J K

Formula: 12/31/2019 F X 10% Jan 1 thru Dec 31 H-I G+J

Estimated 2020

Fund Name Beginning Net Statutory Budgeted UnAppropriated Ending

No. Balance Revenue 10% Reserves Expenditures Reserves Balance

1000 County General 20,066,914 51,266,073 6,540,862 44,477,364 14,390,392 20,931,254

2000 County Road 25,000 11,256,345 - 13,529,872 25,000 25,000

2001 Road - Grants / Storm Damages - 536,582 - 536,582 - -

Total County General & Road: 20,091,914 63,059,000 6,540,862 58,543,818 14,415,392 20,956,254

Net Surplus /(Shortfall) 864,340

Fiscal Year 2020 - Budget Recapitulation

Benton County Finance Committee Report

Monthly Reports HighlightsOvertime / Fuel Analysis

Overtime:

TOTALS % Increase

2019 $1,459,507 6.4%

2018 $1,371,284 23.8%

2017 $1,107,679 42.0% - Change in Policy – 1/1/17

2016 $ 780,130

DEPT Annual Budget % Spent YTD Expended Annual Budget % of Budget YTD Exp

FY 19 vs FY 18

Actual Exp

SHERIFF/JAIL $430,000 102.09% 438,988 $366,500 109.69% $402,008 ($36,979)

ROAD $850,000 81.27% 690,827 $750,000 91.79% $688,460 ($2,367)

Total Budget $1,280,000 88.27% $1,129,815 $1,116,500 97.67% $1,090,468 ($39,346)

FUEL ANALYSIS

AS OF DECEMBER 31, 2019

2019 2018

Benton County Finance Committee Report

Monthly Reports HighlightsSales Tax

2019 – Budget $ 9,652,130

2019 – Actual $10,325,246

YTY Budget Increase: $ 228,289

% Budget Rec’d: 106.97%

% Increase YTY – FY 17 16.88%

- FY 18 2.26%

Benton County Finance Committee Report

Monthly Reports HighlightsSales Tax

NOTE:

June – November Monthly Change vs 2018 - Averaged 15.87%

Benton County Finance Committee Report

Monthly Reports HighlightsJail Receivables

December Total YTD Dec Total YTD

YTD 2019 vs

YTD 2018

# of Prisoners Jailed 917 11,235 # of Prisoners Jailed 839 12,083 (848)

Total Days Served 19,645 228,226 Total Days Served 18,228 210,153 18,073

Medical Costs 74,149 925,033 Medical Costs 72,015 881,237 43,796

# Meals Served 72,161 724,418 # Meals Served 53,810 669,239 55,179

Avg Cost / Meal 0.973$ 0.947$ Avg Cost / Meal 0.953$ 0.968$ (0.02)

Meal Cost / Month 70,220$ 686,308$ Meal Cost / Month 51,284$ 647,897$ 38,411

Male Prisoner 644 7,983 Male Prisoner 567 8,679 (696)

Female Prisoner 273 3,252 Female Prisoner 272 3,404 (152)

Juvenile Prisoner 0 3 Juvenile Prisoner 0 10 (7)

Felons 427 5,328 Felons 392 4,736 592

Misdemeanor 475 5,689 Misdemeanor 430 6,786 (1,097)

2019 2018

Benton County Jail

Monthly Activity Report

Benton County Finance Committee Report

Monthly Reports HighlightsJail Receivables

Total Billings $146,287 $1,604,061 Total Billings $139,511 $1,681,610 ($77,548)

Prisoner Housing - Fees Collected Prisoner Housing - Fees Collected2019 Total Collected $51,065 $1,511,006 2018 Total Collected $54,880 $1,738,165

2019 Budget $145,833 $1,750,000 2018 Budget $187,500 $2,250,000

Net Variance ($94,768) ($238,994) Net Variance ($132,620) ($511,835)

YTD Variance ($238,994) YTD Variance ($511,835)

2018 Total Collected $54,880 $1,738,165 2017 Total Collected $35,650 $1,555,205

2019 vs 2018- Collections ($3,815) ($227,159) 2018 vs 2017- Collections $19,230 $182,960

2019 2018

Benton County Jail

Monthly Activity Report

Benton County Finance Committee Report

Monthly Reports HighlightsConvenience Center

CENTERTON # OF LOADS HHW VISITS APPLIANCES ELECTRONICS FURNITURE METAL PLAYGROUND TIRES MATTRESSES

2019 YTD 10,556 2,452 1,784 9,008 14,276 17,120 1,785 3,058 -

2018 YTD 10,008 2,271 1,796 9,384 13,808 17,310 1,624 3,803 979

Diff 548 181 (12) (376) 468 (190) 161 (745) (979)

% Chg 5.5% 8.0% -0.7% -4.0% 3.4% -1.1% 9.9% -19.6%

ROGERS # OF LOADS HHW VISITS APPLIANCES ELECTRONICS FURNITURE METAL PLAYGROUND TIRES MATTRESSES

2019 YTD 7,814 1,966 1,552 6,649 10,325 9,493 1,142 3,144 -

2018 YTD 6,397 1,494 537 6,312 8,669 8,096 839 3,392 1,208

Diff 1,417 472 1,015 337 1,656 1,397 303 (248) (1,208)

% Chg 22.2% 31.6% 189.0% 5.3% 19.1% 17.3% 36.1% -7.3%

SILOAM SPRINGS # OF LOADS HHW VISITS APPLIANCES ELECTRONICS FURNITURE METAL PLAYGROUND TIRES MATTRESSES

2019 YTD 2,197 780 360 2,600 2,419 2,042 121 2,178 -

2018 YTD 2,298 954 405 2,452 1,759 1,420 151 2,876 269

Diff (101) (174) (45) 148 660 622 (30) (698) (269)

% Chg -4.4% -18.2% -11.1% 6.0% 37.5% 43.8% -19.9% -24.3%

COMBINED # OF LOADS HHW VISITS APPLIANCES ELECTRONICS FURNITURE METAL PLAYGROUND TIRES MATTRESSES

SITES COMBINED 2019 20,567 5,198 3,696 18,257 27,020 28,655 3,048 8,380 -

SITES COMBINED 2018 18,703 4,719 2,738 18,148 24,236 26,826 2,614 10,071 2,456

Net Diff - 2019 vs 2018 1,864 479 958 109 2,784 1,829 434 (1,691) (2,456)

% Increase - 2019 vs 2018 10% 10% 35% 1% 11% 7% 17% -17% 100%

Benton County 2019 Convenience Center Collections

Benton County Finance Committee Report

Monthly Reports HighlightsGrants

No. Grant Source - Program Name Status Net Benefit

Active Grants

19-1

2020 AR Administrative Offices of the

Courts - Alternative Dispute Resolution

Grant

Awarded November,

2019 $ 10,000

19-2 Walton Family Foundation - #2019-691Awarded

November 1, 2019 $ 12,164

19-3FY 19-ADEM - State Homeland Security

Grant Program (LETPA)-Bomb Squad

Awarded

September 17, 2019 $ 177,000

19-42020 Highway Safety Funding for

Selective Enforcement Program (STEP) Awarded 9/25/19 $ 75,200

19-5

Juvenile Detention Center Facility

Operating Fund Supplement Grant

Award

Awarded 07/2/2019 $ 22,082

19-6 AEDC - Rambo Water Line Awarded - 6/25/19 $ 200,000

19-7Dept. of Health & Human Services -

SAMHSA Grant

Year 3

Awarded June 2019 $ 975,000

19-8 Arvest Charitable Foundation Awarded $ 16,810

19-9 Arvest Charitable Foundation Awarded $ 7,000

19-10 Arvest Charitable Foundation (Non County) Awarded 5/7/2019 8,500$

No. Grant Source - Program Name Status Net Benefit

19-11Maysville Community Center FY 2019

AEDC GIF Rural Services Grant Awarded 4/5/2019 $ 8,388

19-12 Dept of Finance and Admin - LLEEG Awarded 3/22/2019 2,300$

19-13 Walton Family Foundation Awarded 3/15/2019 8,810$

19-14

FY 18 ADEM - Arkansas Department of

Emergency Management State 50/50

Hazard Mitigation Grant Program

Final documentation

Submitted 04/01/2019 $ 83,440

19-15USDA-NRCS Emergency Watershed

Protection Program.

Awarded - Summer,

2019 $ 315,332

19-16 Search & Rescue - Equipment Grant Awarded Summer, 2019 $ 6,073

19-17 Hazard Mitigation Project - ADEMAwarded - August 1,

2019 $ 93,771

19-18Arkansas Community Correction and

Administrative Office of the Courts

Awarded

Jan. 2020 $ 9,938

19-19 DHS - Family Engagement Grant Awarded December

2019 $ 11,268

Active - 2019 Grants 2,043,075$