Pete Gilbert
UWE Facts
• 8 Campuses in South West
• 4 in Bristol
• 34,000 students
• 4,000 staff
SharePoint at UWE
• SharePoint Portal Server 2003
• Organisational change
• 12 Faculties down to 4
• Shared drive issues - permissions
The Approach
• Small team (3 at the time)
• SharePoint as a platform
• Document storage
– Committee papers, agendas, minutes
• Business Problems
• On request – quick turn around
• Bespoke solutions
• 4 solutions today
Solution: Simita
The Problem:
•Law students need experience
•If go out on placement end up
doing menial tasks
•Simulation
•Paper simulations take too much
administrative work
Solution: Simita
•SharePoint site for each
“Law Firm”
•Students role play solicitors
in firm
•Self contained “virtual
environment”
Solution: Simita
www.uwe.ac.uk/elearning
Simita: Tutor Assessment
Solution: Simita
• Increased Student engagement
• No longer the “dreaded” project
• Blackboard module highest no. of hits
• Students use system at
weekends/holidays
• Assessment is easier for tutors
Solution: Student Village
Problem:
•4 Courts, 2000 bedrooms,
•24 hour a day support
•Wardens, Security staff,
porters, managers
•4 Handover meetings per
day
•Paper log books
Student Village
• Replaced with a single SharePoint site
• Modified discussion group to replace
handover meetings
• InfoPath form for serious incidents
• Single documentation area
• Hospitality Assured Certification
Student Village:
Handover & Incidents
Half way!
Student Village
• 24 Hour operation requires 24x7 support
• Been running for 2 years now
• Improvements
– Reporting
– Link to Student Records System
– SMS Support
– Automated escalation of incidents
Solution: GDP
• Problem – Getting staff to collaborate on
graduate development documents
• Information not being shared
• Replication of documents.
GDP: Session Materials
GDP: Search
Business Processes
• Many Paper based processes
– Capital Bids
– Recruitment
– Expenses/travel
• “Hidden” processes - analysis
• Ties up a lot of people on “busy work”
Business Processes: Aims
• Replace paper based processes
• Business analysis of processes
• Improve speed of bids
• Reduce paperwork/administration
Solution: eFIN10 Capital Bids
eFIN10 Capital Bids:
Workflow Tracking
Results so Far
• Approval Process much quicker
• Process is more transparent
• Reporting
• Blueprint for future processes
• Saved Money
• New Team: Business Processes
Key to our success: People
• Evangelise SharePoint in Organisation
• Training
• Meetings with steering groups/managers
• One to one meetings
• SharePoint User Group
• “Grassroots”
Future
• Strategic Platform
• Governance document
• Team has to grow
• SharePoint 2010
• Profiles and Blogs
• Teaching and Learning
Contact
• Email: [email protected]
• http://blogs.uwe.ac.uk/people/petergilbert
• http://peterhaus.wordpress.com/
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