Workshop on the Organization of Library Materials MYRNA P. MACAPIA, RL Junior Librarian Manuel S....

Workshop on the Organization of Library Materials

MYRNA P. MACAPIA, RLJunior Librarian

Manuel S. Enverga University Foundation-Lucena City

CATALOGUE

Greek phrase “ kata” “logos” Kata – “by” or “according to” Logos – many meanings:

Word Order Reason

A work in which the contents are arranged in a reasonable way, or, according to a set plan, or,

word by word

CATALOGUE

In libraries, it is a list of library materials contained in a collection, a library, or, a group of libraries arranged according to some definite plan. It may be arranged by alphabet, by number, or by subject. It may be in the form of card, book, microforms, online catalog.

PRELIMINARY PROCESSING

CollatingExamining the book’s physical condition


StampingStamping books the mark of ownership at the copyright page and “secret” pages, at the last printed page and on the front and back verso of the book.


Stamping Front verso

Title page

Verso of the title page/ copyright page

Secret page


Stamping

Back verso of the book

Last printed page

Upper and bottom edge of the book

DESCRIPTIVE CATALOGUING

the process of preparing a bibliographic record by:- describing a work - assigning subject headings- access points, and- call number

the process of organizing library materials and making them accessible to library users.


Levels of Description:Bibliographic Record:

On Call : Principles & Protocols

4th editionPennsylvania

Elsevier, Inc.2004xxiii , 532p.15 centimeters high

Includes bibliographical references and index.0-7216-3902-4

some are colored illustrationswith Teacher’s Guide

Title

Author

Edition

Place of Publication

PublisherCopyright Date Extent / No. of pages DimensionIllustrationsAccompanying material NotesISBN

Shane A. Marshall and John Ruedy

DESCRIPTIVE CATALOGUINGLevels of Description:Level 1 could be used for all material in a primary school or small collection.

Title proper / first statement of responsibility, if different from the main entry heading in form or number or if there is no main entry heading. – Edition Statement.--Material or type of publication details. – First publisher, etc., date of publication, etc. Extent of item. Note(s). Standard number.

On call/Shane A. Marshall and John Ruedy. 4th ed.– Pennsylvania: Elsevier, Inc., 2004. xxiii, 532p.

Includes bibliographical references and index.

ISBN: 0-7216-3902-4


Levels of Description:Level 2 provides a fuller description and is used by most libraries.

On call: principles and protocol / Shane A. Marshall and John Ruedy. 4th ed.– Pennsylvania: Elsevier, Inc., 2004. xxiii, 532p. : ill. (some col.) ; 15 cm. + teacher’s guide.

Includes bibliographical references and index.

ISBN: 0-7216-3902-4

Title proper [gmd] = parallel title : other title information / first statement of responsibility ; each subsequent statement of responsibility. – Edition statement / first statement of responsibility relating to the edition. – Material (or type of publication) specific details. –First place of publication: First publisher, date of publication. Extent of item : other physical details ; dimension + accompanying material. – (Title

proper of series / statement of responsibility relating to series, ISSN or series ; numbering within the series. Title of subseries, ISSN of subseries ; numbering within subseries) Note(s). Standard number.


Levels of Description:Level 3 is the fullest level, that is used by national libraries or research

collections.

On call: principles and protocol / Shane A. Marshall and John Ruedy. 4th ed.– Pennsylvania: Elsevier, Inc., 2004. xxiii, 532p. : ill. (some col.) ; 15 cm. + teacher’s guide.

Includes bibliographical references and index. ISBN: 0-7216-3902-4

For the third level of description, include all elements set out in the following rules that are applicable to the item being described.

DESCRIPTIVE CATALOGUINGAreas of Description:

Area 1 Title and Statement of Responsibility

Area 2 Edition Statement

Area 3 Material Specific Details

Area 4 Publication, Distribution, etc.

Area 5 Physical Description

Area 6 Series

Area 7 Notes

Area 8 Standard Number and Terms of

Availability

DESCRIPTIVE CATALOGUINGArea 1 : Title and Statement of Responsibility

Title ProperThe chief name of an item, including any alternative title but excluding parallel titles and other title information

Transcribe exactly as to wording order& spelling but not necessarily to punctuation & capitalization


Area 1 : Title and Statement of Responsibility

Title ProperExamples: INCREASING MULTICULTURAL UNDERSTANDING

transcribed as:

Increasing multicultural understanding

14 MINUTES

is transcribed as:14 minutes

Not: 14 MINUTES FOURTEEN MINUTES Fourteen minutes


Title ProperExamples:

NOT: The road to romance and ruin

The Road to Romance & Ruin

transcribed as

The road to romance & ruin

(if main access point is a person or a corporate body)

The Road to romance & ruin

(if the title is the main access point)


Statement of Responsibility

Transcribe those person(s) or corporate bodies that are usually named in the chief source of information as responsible not only for the intellectual or artistic content of the item but also those named as editor(s), writers of foreword, introduction, illustrators, etc.

Transcribe as you see!



Television and its audience / Patrick Barwise and Andrew Ehrenberg.

Advertising media : strategy and tactics / Donald W. Jugenheimer, Arnold M. Barban, Peter B. Turk.

Postmodern currents / by Margot Lovejoy ; edited by Geoff Andrew ; with a foreword by Carter Ratcliff.



for more than 3 persons or corporate bodies performing the same function omit all but the first of each group

indicate the omission by the mark of omission (…) and add et al. in square brackets

Emotion pictures : reflections on the cinema / Wim Wenders … [et al.]

Example:



Rizal’s Noli me tangere

When a name associated with responsibility is transcribed as part of the

title proper, do not make any further statement relating to that name.


Area 1 : Title and Statement of Responsibility


Korean phrases / by a group of students

Transcribe a statement of responsibility even if no person or body is named in that statement.

DESCRIPTIVE CATALOGUINGArea 2 : Edition Statement

For non-numeric/alphabetic edition statement, give statement in words in the language/script of the title proper & enclose them in brackets

First edition 1st ed.Second edition 2nd ed.Third edition 3rd ed.Fourth, Revised and Enlarged Edition 4th, rev. and enl. ed.

Transcribe as found in the item using prescribed abbreviations

[Five plus ed.]

[Three asterisks] ed.*** ed.+++++ Edition


Area 2 : Edition Statement

Student edition – Student ed.

Presence of such words as edition, issue, version (or their equivalents in other languages) are evidence that such is an edition statement

Version 3.5 – Version 3.5

International student edition – International student ed.

Paperback edition – Pbk. ed.

Hardbound edition – Hbk. ed. or. Hbd. ed.

Shorter edition – Shorter ed.


Area 2 : Edition Statement

[New ed.]

[Rev. ed.]

Item lacking an edition statement but is known to contain significant changes from the previous editions, optionally supply a brief statement in the language of the title proper


Area 4 : Publication, distribution, etc. area

If this does not apply, give the form that appears first

Place of publication

Transcribe in the form and grammatical case in which it appears

If it appears in more than one language/script, give the form in:

The language or script of the title proper


Transcribe the name of the country, state, province, etc. if it is considered necessary for identification



Santiago [Chile]

San Fernando [Pampanga]

San Fernando [La Union]



Supply another form of the name of a place if such is considered desirable using the English form of the name


Lerpwl [Liverpool]

QC [Quezon City]


For abbreviated form, transcribe it as found, and add the full form or complete the name



If two or more places are named, give the first named place

Mpls [Minneapolis]

New York London Paris

transcribed as

New York

Mnla [Manila]


If the place is uncertain supply the probable place in the English form of the name followed by a question mark



[Manila?]


DO NOT record a place of publication … for unpublished items. DO NOT give s.l. in either case.



If no probable place can be given, give [s.l.] (sine loco)


Give the name of the publisher following the place to which it relates in the shortest form in which it can be understood internationally


Name of Publisher, Distributor, etc.

Longmans Educational not Longmans

Penguin not Penguin Books

W.H. Allen not Allen (avoids confusion with other publishers named Allen)


DO NOT record the name of a publisher for an unpublished item. DO NOT record s.n. in such case


Name of Publisher, Distributor, etc.

If the publisher is unknown, give

s.n. (sine nominee)


Give the date as found even if it is known to be incorrect and add the correct date


Date

1697 [1967] If necessary explain any discrepancy in the note area.


If no date of publication, copyright date, or manufacture appears in an item supply an approximate date of publication


Date

[1971 or 1972] - one year or the other

[1969?] - probable date

[between 1906 & 1912] - for dates fewer than 20

years apart


Area 5 : Physical Description Area

[10], 358 p. (unnumbered page sequence is given if such constitute the whole or substantial part of the publication or such unnumbered sequence are referred to in a note.

Extent of item Give number of physical units in Arabic numerals

x, 235 p.

Otherwise, such are not recorded[10], 700, [85] p.xii, 345, 45, 57 p.xli, 289 p., [16] p. of plates (some folded).37 p., 267 leaves.A-Z p.Four hundred thirty two pages is recorded as:

432 p.


col. ill.

ill., (col. maps), ports (some col.)

ill. (some col.), maps, plans.

ill. (some col.)

ill. (chiefly col.)

35 ill.

ill., 10 maps

ill., 2 forms, 2 ports.


Extent of item

Colored illustrations


If the item measures less than 10 cm., give the height in milimeters.

9 mm.


Dimensions

Give height of the item in centimeters (cm.), to the next whole centimeters (item measures 23.1 or 23.2 … record it as 24 cm.).

Measure the height of the binding if the item is bound. Otherwise measure the height of the item itself.


Teacher’s guide (65 p.) by Josefina Cortes

User’s manual and addendum

Study guide by Victoria Holt.


Accompanying materialMay be recorded in 4 ways

- At the end of the physical description area

400 p. : ill. ; 27 cm. + teacher’s guide by Josefina Cortes (65 p. : ill. (some col.) ; 20 cm.

- In the note area


Cortes, Josefina

Teacher’s guide to Readings for children. --

3rd ed. -- Quezon City : University of the

Philippines, 1973.

65 p. : ill. (some col.) ; 20 cm.

ISBN 9789715507645 (pbk.)


Accompanying material

- Accompanying material

In a separate entry


Balmores, Nestor R. Readings for children. -- 3rd ed. -- QuezonCity : University of the Philippines, College of Education, 1973. 188 p. : ill. ; 26 cm.

Teacher’s guide to Readings for children / by Josefina Cortes. -- 3rd ed. -- 65 p. : ill. (some col.) ; 20 cm.

ISBN 9789715507645 (pbk.)


Accompanying material

- Accompanying materialIn a multilevel description


Area 6 : Series area

Series refers to a group of separate items related to one another by the fact that each item bears, in addition to its own title proper, a collective title applying to the group as a whole. Individual items belonging to the group may or may not be numbered. Sometimes a title may belong to one or more series.


Area 6 : Series area

45 p. : ill. ; 23 cm. – (Research studies

series / School of Economics, University

of the Philippines, ISSN 0305-3741 ; 75-2).

Transcription

120 p. ; 23 cm. – (Public affairs reports /

National College of Public Administration

and Governance, ISSN 03053837 ; v. 3.

Local autonomy series, ISSN 0305-3838 ;

no. 65)


Area 7 : Note area

Reserved for recording catalog information that can not be incorporated in the other areas

Notes are listed in a specific order. One type of note may not be recorded ahead or after the other types.


Area 7 : Note area

Nature, scope, or artistic form of the item

Documentary.Play in three acts.

Language of the item and/or translation or adaptation

Translation of: Noli me tangere. English, Spanish, and French.

Source of title proper

Title from cover. or Cover title.Title from spine. or Spine title.

DESCRIPTIVE CATALOGUINGArea 7 : Note area

Statement of responsibility

Attributed to Edgar Allan Poe.Based on the novel by Ernest Hemingway.At head of title: Unesco.

Edition and history

Rev. ed. of: Social psychology. 2nd ed. 1982.Continues: Philippines yearbook.

Material specific detail

Volume numbering irregular.File size vary.


Area 8 : Standard number and terms of availability

Standard number:

Give ISBN or ISSN, or any other internationally agreed standard number for the item being described. Give such numbers with the agreed abbreviation and with the standard spacing or hyphenation

ISBN 0-552-67587-3.

ISSN 0002-9769.


ISBN 0-379-00550-6 (set) – ISBN 0-379-00551-4 (v. 1)

ISBN 9-715-50793-7 (pbk.) – ISBN 9-715-5079-8 (hbd.)

Area 5 : Standard number and terms of availability

If an item bears two or more such numbers, give the one that applies to the item being described. However, there is also an option to record other such numbers but with appropriate qualification

We may now go to Subject Cataloging

SUBJECT CATALOGUING

Process of providing subject access point to bibliographic records.

Jordan, Janice. Of fiber and textile technology / Janice Jordan. –2nd ed. -- New York : McGraw-Hill, c2008. 364 p. : col. ill. ; 23 cm.

1. Textiles. 2. Fabrics. 3. Textile and fabrics. I. Nelson, Michael. II. Title.

SUBJECT CATALOGUING

PURPOSE OF SUBJECT CATALOGING

• To provide access by subject to all relevant materials

• To bring together all references to material on the same subject.

• To show affiliations to all subject fields• To provide a formal description of the subject

content

SUBJECT CATALOGUING

A conceptual introduction to chemistry

Subject : Chemistry.

Readings in world literature

Subject : World literature.

Asian history: module-based learning

Subject : Asia– history.

Complete course in oil painting

Subject : Painting.

SUBJECT CATALOGUING

Educational psychology for learning and teaching

Subject : Educational psychology.

News reporting and writing

Subject /s: 1. Reporters and reporting. 2. Journalism.

Algebra and trigonometry: theory and application.

Subject/s : 1. Algebra. 2. Trigonometry.

Physical education, health, and music

Subject/s : 1. Physical education. 2. Health. 3. Music

After subject cataloging, we can

now classify..

CLASSIFICATION

Jordan, Janice. Of fiber and textile technology / Janice Jordan. –2nd ed. -- New York : McGraw-Hill, c2008. 364 p. : col. ill. ; 23 cm.

1. Textiles. 2. Fabrics. 3. Textile and fabrics. I. Nelson, Michael. II. Title.

677J7642008

An act of organizing the universe knowledge into some systematic order.

It would also mean grouping things or objects that have the property or characteristics in common into a class.

CLASSIFICATION

PURPOSE OF A CLASSIFICATION SYSTEM

1. To arrange items in a logical order on library shelves

2. To provide a systematic display of bibliographic entries in printed catalogs, bibliographies and indexes (performs a collocation system)

3. In some online catalogs, classification serves a direct retrieval function

CLASSIFICATION

CLASSIFICATION SCHEME

Dewey Decimal Classification SystemA classification system for materials conceived by Melvil Dewey in 1873 and first published in 1896.It has ten (10) main classes

000 – 099 Generalities100 – 199 Philosophy & psychology200 – 299 Religion300 – 399 Social sciences400 – 499 Languages500 – 599 Pure Science600 – 699 Applied Science /Technology700 – 799 Arts & recreation800 – 899 Literature900 – 999 History & geography

677J7642008

CLASSIFICATION

Dewey Decimal Classification

DDC consists of four (4) volumes

- Volume 1 – contains the Introduction and Tables-Volume 2 and 3 – contains the Schedule-Volume 4 – contains the Index and Manual

CLASSIFICATION


Library of Congress Classification System

a classification system that was first developed in the late nineteenth and early twentieth centuries to organize and arrange the book collections of the Library of Congress.

The system divides all knowledge into twenty-one basic classes, each identified by a single letter of the alphabet.

The main classes are expressed as alphabetic. The letters I, O, W, X, Y have not been assigned subject areas, but could be used for future expansion.

CLASSIFICATION


Library of Congress Classification System

A General WorksB Philosophy, Psychology, and ReligionC Auxiliary Sciences of HistoryD General and Old World

HistoryE History of AmericaF History of the United States

and British, Dutch, French, and Latin AmericaG Geography, Anthropology,

and RecreationH Social SciencesJ Political Science

K LawL EducationM MusicN Fine ArtsP Language and LiteratureQ ScienceR MedicineS AgricultureT TechnologyU Military ScienceV Naval ScienceZ Bibliography, Library Science, and General Information Resources

CLASSIFICATION

BOOK NUMBER / AUTHOR’S NUMBER

CUTTER NUMBERS (DDC)

C.A. Cutter’s Three- Figure Alfabetic- Order Table

677

J7642008

Devised used to assign an alphanumeric code for author’s last nameAllows all books within a particular Dewey Decimal number to be arranged alphabetically on the shelfDerived by combining the initial letter or letters of the author’s last name with numbers from a numerical table.

CLASSIFICATION


CUTTER NUMBERS (DDC)

C.A. Cutter’s Three- Figure Alfabetic- Order Table

677

J7642008

MACAPIA

M118

CLASSIFICATION


677

J7642008

(1) After initial vowels for the second letter: use number:

b2

d3

l–m4

n5

p6

r7

s - t8

u–y9

(2) After initial letter S for the second letter: use number:

a2

ch3

e4

h – i5

m-p6

t7

u8

w-z9

(3) After initial letters Qu for the second letter: use number:For initial letters Qa- Qt, use 2-29

a3

e4

i5

o6

r7

t8

y9

(4) After initial consonants for the second letter : use number:

a3

e4

i5

o6

r7

u8

y9

(5) For expansion for the letter: use number:

a-d3

e-h4

i-l5

m-o6

p-s7

t-v8

w-z9

LCC Cutter Table

CLASSIFICATION


CUTTER NUMBERS (LCC)

677

J7642008

MacapiaThe cutter number is based on the first three letters of the name, Macapia.

Mac

The first letter points you to the paragraph in the cutter table which determines the first digit:

The letter M points you to paragraph (4) (consonants)

M becomes .M

The second letter is used to finds the value of the first digit: The value for the letter a in paragraph (4)

paragraph (4)

3.M3

The third letter is used to find the value of the second digit:The value for the letter c in paragraph (5)

Paragraph (5)3 .M33

CLASSIFICATION

Number Building in DDC


Subject : Educational psychology.

Education is under 370Psychology is under 150

Base number + Added number370 + 150 =

370.150Remove 0 at the 3rd digit

Resulting number : 370.15

CLASSIFICATION

Number Building in DDC


Subject : Educational psychology. 370.15

ACCESSIONING

Number - Accession Number

ACCESSIONING

00010002000300040005

Date Received - Date the book was received 09/14/2012

Class – Call Number 512M118 2012

AUTHOR - Name of the author Macapia, Myrna P.

If there are two (2) or three (3) authors, write the first named author

If there are more than three (3) authors or editors are written, don’t write any under the author’s column.

TITLE OF BOOK - Title of the book

ACCESSIONING

Edition - Edition of the Book 3rd ed.Volume – Volume Number vol. 5

Pages - Extent of the item

Algebra and trigonometry: theory and application

394p.

Source of Fund Donation

Cost Price 1,999.50

PUBLISHER Quezon City: National Book Store, Inc.

Year 2012

REMARKS DiscardedLost and PaidEtc.

PROCESS SLIP (P-Slip)

Mortimer, Mary Learn descriptive cataloguing / Mary Mortimer .– 2nd ed..– Canberra, DocMatrix Pty Ltd., 1999. 239p. Includes index and bibliography.

ISBN 974-8279-70-7

1. Anglo- American cataloguing rules – Problems, exercises, etc. 2. Cataloguing -- Problems, exercises, etc. 3. MARC formats -- Problems, exercises, etc. I. Title.

025.376M8451999

0001

Resource Description and Access (RDA)

Resource Description & Access (RDA)

RDA is a content standard, not a display standard and not a metadata scheme.

RDA is a set of guidelines that indicates how to describe a resource, focusing on the pieces of information (or attributes) that a user is most likely need to know.

(Oliver, 2007, Changing RDA)


AACR2 vs. RDA

AACR2

RDA

Principles of marketing / Philip Kotler …[et.al].

Principles of marketing / Philip Kotler, Northwestern University, Gary Armstrong, University of North Carolina, Peggy H. Cunningham, Dalhousie University, Valerie Trifts, Dalhousie University.



AACR2 vs. RDA

AACR2

RDA

Learn descriptive cataloguing / Mary Mortimer .– 2nd ed.

Edition Statement

Learn DESCRIPTIVE CATALOGUING

……………………..SECOND EDITION

Mary Mortimer Learn descriptive cataloguing / Mary Mortimer .– Second edition.


AACR2 vs. RDA

Core elements in RDAFirst recorded place of publicationFirst recorded publisher’s nameDate of publication

Publication

When these elements are not identified, other elements may be added (e.g., distributor’s name, copyright date) if present;

These elements are added but do not replace the core elements


AACR2 vs. RDA Publication

AACR2 RDAPeterborough, Ont. Peterborough, Ontario

New York New York, NY (USA)

London [Ont.] London ; Published in London, Ontario.

Penguin Penguin Books

Da Capo Da Capo Press, Inc., a subsidiary of Plenum Publishing Corporation


AACR2 vs. RDA Publication with more than one place

AACR2 RDASource: Toronto –Buffalo - London

Toronto ; Buffalo ; LondonToronto

Montreal

Source: Montreal - Toronto (Toronto given prominence by typography)

Toronto ; Montreal


AACR2 vs. RDA

Publication with more than one publisher

AACR2 RDA

Montreal : Editions Infopresse ; Paris : Pyramyd, 2007.

Montreal : Infopresse, 2007.

Publication: Elements not identified

AACR2 RDA

[Place of publication not identified : publisher not identified ], 2009.

[s.l. : s.n.] , 2009.


AACR2 vs. RDA

Approximate dates of publication, distribution, etc.

AACR2 RDA[1960?][ca. 1960]

[between 1970 and 1979][197-]

[between 1970 and 1979?][197-?]

[between 11800 and 1899][18--]


AACR2 vs. RDA

Copyright date and date of manufacture

AACR2 RDAQuebec : Presses de l’ Universite Laval, [date of publication not identified], ©2009.

Quebec : Presses de l’ Universite Laval, 2009


AACR2 vs. RDA

Extent

Essentially the same as in AACR2

Main differences:

Description in terms of pages or leaves depending on whether the resource is paginated or foliatedNo abbreviations (use pages, volumes)No bracketing for unnumbered pages (use unnumbered pages)No ca. (use approximately)No i.e. (use that is)Bibliographic volumes are not recorded, only physical volumes (5 volumes, not 8 volumes in 5)


AACR2 vs. RDA

Examples of Extent

AACR2 RDAxvii, 323 pagesxvii, 323 p.93 unnumbered pages[93] p.

approximately 600 pagesca. 600 p.

3 volumes (xx, 800 pages)3 v. (xx, 800 p.)


AACR2 vs. RDA

NEW TERMINOLOGY

AACR2 TERMS NEW TERMS

Author CreatorCollection CompilationReference Variant access pointUniform title Preferred title (+ other distinguishing elements) ; conventional collective title)


Example:RDA Element Data Recorded

Title proper The organization of information

Statement of responsibility relating to titles Arlene G. Taylor

Designation of edition Second edition

Place of publication Westport, Connecticut

Place of Publication London

Publisher’s name Libraries Unlimited, a member of the Greenwood Publishing Group

Copyright date ©2004

Title proper series Library and information science text series

Mode of issuance Single unit

Identifier for the Manifestation ISBN 1-56308-976-9



Identifier for the Manifestation ISBN 1-56308-976-9

Identifier for the Manifestation ISBN 1-56308-969-6 (paperback)

Media type Unmediated

Carrier type Volume

Extent of text xxvii, 417 pages

Dimensions 26 cm

Contact information http://www.lu.com

Content type text

Language of the content In English

Supplementary content Includes bibliography and index

Creator Taylor, Arlene G., 1941 -

http://www.lu.com/



Related work Library and information science text series

Relationship designator In series (work)

References:

Anglo American cataloguing rules/ prepared under the direction of the Joint Steering Committee for Revision of AACR, a committee of the American Library Association…[et.al].– 2nd ed., 2002 revision, 2004.

Tarlit, Rodolfo Y. Basic descriptive cataloguing (presentation).

Fresnido, Ana Maria. Basic manual cataloguing (presentation).

Workshop on the Organization of Library Materials MYRNA P. MACAPIA, RL Junior Librarian Manuel S....

Documents

Transcript of Workshop on the Organization of Library Materials MYRNA P. MACAPIA, RL Junior Librarian Manuel S....