Why Meetings Matter
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Transcript of Why Meetings Matter
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WHY WE CARE ABOUT MEETINGS
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Meetings are supposed to spur collaboration
and create clarity.
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But more often they create tension in a team because unclear or broken commitments damage tasks, relationships, and culture.
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We do believe meetings can still work. Here are 4 principles
we live by for meetings.
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HOW WE RUN MEETINGS 1. Meet as a last option. 2. Make clear commitments a default by documenting meetings in Asana. 3. Give 24 hours for every 15 minutes of meeting prep.
4. Every meeting should have 1 clear “DRI” to lead it.
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1
Meet as a last option.
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Meetings, if not used properly, come at a tremendous time cost to the organization.
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If you have a useless 1 hour meeting with 10 people,
you haven’t wasted 1 hour— you’ve wasted 10
organizational hours.
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If you think something can be accomplished outside of a meeting, it’s your responsibility to make that suggestion.
And it’s everyone’s responsibility to
treat each meeting as a race to clarity.
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2
Make clear commitments a default by documenting meetings in Asana.
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Great meetings leave everyone with a clear idea of “who will do what by when.”
Asana is the perfect match for
that structure.
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We host all substantial meetings (anything longer than 15 min ad hoc meetings) in Asana.
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3
Give 24 hours for every 15 minutes of meeting prep.
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It’s hard to create a standard rule here, but this is close: for every 15 minutes you
expect someone needs to review materials you’ve prepared for a meeting,
grant them 1 day to review.
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4
Every meeting should have 1 clear DRI to lead it.
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This is an extension of the “Directly Responsible Individual” (DRI) concept we’ve borrowed from Apple.
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A meeting is effective if it has a person responsible for
building the agenda, sending out materials, keeping the
meeting on time, and ending the meeting with clear,
documented commitments.
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In summary: Less meetings. More doing.
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