May 23rd, 2019 6:00 p.m. Commission Meeting

Sourcewell, Staples, MN

TENTATIVE AGENDA

Meeting Objectives: Be informed of regional happenings Call to order: Chair, Barb Becker Region Five Mission Statement: Chair, Barb Becker The mission of Region Five Development Commission is to enhance the vitality and quality of life in Cass, Crow Wing, Morrison, Todd and Wadena counties. Roll Call: Secretary, Matt Erickson Getting to know you! What could you give a 30-minute presentation about with no advance preparation? (something you love or are an “expert” in…)

Approve Agenda (motion required)

Consent Calendar a. Approval of April 2019 Commission Meeting Minutes (motion required) ......................... Pg. 3-4 b. Approval of R5DC April Financials ........................................................................................ handout

Accounts Payable, Balance Sheet, & Income Statement (motion required) c. Approval of FY20 Budget (motion required) ......................................................................... handout d. Review of NCEDA Financials (Review only, no motion required) .......................................... Pg. 5-6 Chairperson’s Report: Barb Becker

1. Consideration of Resolution: a. #19-13: Mn DOT Grant Agreement (motion required) ..................................... pg. 7

2. Consideration of Succession Plan (motion required) .................................................... link 3. Approval of LLBO Representative on the TAC (motion required) ................................ Pg. 8

Staff Reports – Cheryal Lee Hills

a. Review current staff initiatives ....................................................................................... Pg. 9-17 b. Outreach: Comprehensive Planning Flyer .................................................................... Pg. 18 c. Press Release: MDVA Award ........................................................................................... Pg. 19

Evaluation:

a. Commission Attendance & Meeting Evaluation Results .............................................. Pg. 20-21 b. Meeting Evaluation .......................................................................................................... Pg. 22/handout

** Please fill out your evaluations and submit them at the end of the meeting.** Thank you!

Other Business: Public Comments: Time allocated for citizens to bring matters not on the agenda of the R5 Commission. 3-5 minutes allowed per person or group. The Commission will not respond or take action.

Adjourn (motion required) Next meeting: June 27, 2019 at 6:00pm Sourcewell, Staples, MN

R5DC’s Shared Meeting Commitment

1. Show up/Come prepared 2. Stick to the agenda 3. Everyone speaks, everyone listens 4. Enforce core values on staff and each other 5. Share your meeting expectations 6. Share your appetite for risk 7. Discussion is candid, open, forthright 8. Diverse opinions are respected: “we agree to disagree” 9. Meeting discussions are confidential: what gets shared with the others is agreed upon by

the group 10. Individual group members speak about, but not for, R5DC

Region Five Development Commission

March 28, 2019 Commission Meeting Minutes

Sourcewell, Staples, MN

Members Present: David A. Anderson, John Benson, Rosemary Franzen, Erich Heppner, Sheldon Monson, Barb Becker, Kevin Egan, Matthew Erickson, Randy Finn, Bob Kangas, Murlyn Kreklau, Diane Jacobson, Curt Johnson, Doug Kern, Craig Nathan, Chuck Parins, Julie Polak, Alex Weego

Members Absent: Barb Becker, Tom Lillehei, Greg Blaine, Rollie Johnson, Jan Lambert

Staff Present: Cheryal Lee Hills, Tad Erickson, Alex Lisson, Angela Anderson, Stephanie Barney, Matt Kallroos, Staci Headley, Dawn Espe

Meeting Call to Order: The meeting was called to order at 6:05 pm by Vice Chair, John Benson

Roll Call – Secretary, Matt Erickson

Motion by Commissioner Kern, second by Commissioner Weego to approve the agenda. Motion carried.

Motion by Commissioner Nathan, second by Commissioner Kern to approve the March 2019 Commission meeting minutes. Motion carried.

Motion by Commissioner Kern, second by Commissioner Egan to approve the R5DC Financials. Motion carried.

Chairperson’s Report – John Benson Motion by Commissioner Kern, seconded by Commissioner Franzen to approve resolution #19-10 – City of Pillager – Sourcewell Funding. Motion carried. Motion by Commissioner Heppner, seconded by Commissioner Egan to approve resolution #19-11 – Regional Yellow Ribbon – Sourcewell Funding. Motion carried. Motion by Commissioner Finn, seconded by Commissioner Anderson to approve resolution #19-12 – Camp Ripley and Tribal Preservation Fiscal Admin. Motion carried.

Executive Director’s Report –Cheryal Lee Hills Motion made by Commissioner Anderson, second by Commissioner Kangas to adjourn the meeting at 7:25 p.m. Motion carried. Next meeting: May 23, 2019 at 6:00 p.m. Sourcewell, Staples Respectfully submitted by Angela Anderson for:

______________________________ Barb Becker, Chair

______________________________ Matt Erickson, Secretary

RESOLUTION # 19-13

MINNESOTA DEPARTMENT OF TRANSPORTATION GRANT AGREEMENT (FISCAL YEAR 2019-20)

WHEREAS, Minnesota Statutes Section 174.01 designates MN/DOT as the principal agency of the state for development, implementation, administration, consolidation and coordination of state transportation policies, plans and programs; and WHEREAS, Minnesota Statutes Sections 462.383, subdivision 2, and 462.39, subdivision 3, authorizes Regional Development Commissions (“RDCs”) to work with and on behalf of local units of government to develop plans or implement programs to address economic, social, physical, and governmental concerns and to develop comprehensive plans for local units of government; and, WHEREAS, Minnesota Statutes Section 174.03, subdivision 5, requires RDCs to develop regional long-range transportation policy plans in cooperation with MN/DOT and local units of government; and WHEREAS, pursuant to Minnesota Statutes Section 174.03, subdivision 4, MN/DOT may provide financial assistance to RDC’s for transportation planning; and WHEREAS, the recipient is an RDC eligible to receive MN/DOT funds, not to exceed $75,000.00 in each fiscal year ($150,000 over two fiscal years); and WHEREAS; the RDC will provide a 15% local matching funds, which is not to exceed $13,235.00 each FY ($26,470 for the contract period). THEREFORE BE IT RESOLVED, the Chairperson and Executive Director are hereby authorized and directed for and on behalf of R5DC to execute and enter into an agreement with the Minnesota Department of Transportation prescribing the terms and conditions of said participation as set forth and contained in Minnesota Department of Transportation Contract No.10280436. ____________________________________________________________________________

Motion by Regional Commissioner ________________________,

Second by Regional Commissioner _________________________

To adopt Resolution # 19-13 on this 23rd day of May, 2019.

______________________________ Barb Becker, Chairperson

May 2019

1

R5DCStaff Reports

2

Dawn Espe Senior Regional Development Planner

EDA and CREDS• Training Staci on all things EDA and CREDS - Work on the next progress report for the EDA Planning Grant is underway• Starting to collect resources for the 2021-2025 CREDS. • Received notice that the GPRA report submitted in February was approved.

Wealthworks• WW 2.0 – program applications are being reviewed by REDI team. We will find out the community we are working with after the review. Submitted the first quarterly report this month. • Sprout 2018 WW Outcomes Report being drafted- anticipated released date at end of April • Continuing value chain work around local foods, energy and looking into a placemaking value chain• Preparing final report for WW 1.0 for USDA and final payments to hubs.

Artplace-Sprout Growers and Makers Marketplace• Planning for Minced 2019 on May 10th. Tickets are on sale NOW. Chefs have been announced. Looking for judges and sponsors.• Cooking classes- Kids, and Grilling• May 4th and June 1st- Belly Dancing classes

The Good Life- FOR ALL! Welcoming Communities Initiative• Initial 10 groups have all completed their IDI sessions. We do still have availability through the Sourcewell funding for organizations and groups to participate in the IDI if they are interested- contact Dawn for details. • Meeting with lots of individuals for their personalized IDI Profiles and Plans. • Go North MN has been selected for the Welcoming Communities pilot project. Kickoff meeting is in May with quarterly meetings happening to work on education and a project around welcoming communities.

Bush Creative Community CohortPhone meetings with value chain coordinators in Vermont and New Hampshire to plan learning journey. Dates of travel confirmed for September 16-20, 2019. - Human Powered Recreation Value Chain - Placemaking Value Chain - Energy Value Chain

Sprout Art Carts• Planning meeting with Art Cart team• 4 artists have been selected. Once agreements are signed, we can begin with training of the artists and building of the carts. Set to launch June 1st.

Outreach and Professional Development• Five Wings Arts Council Board Meeting• Equity Leadership Institute - final presentation to group on April 19th • Friends in the Field- Being Young Being Rural

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Staci Headley Regional Development Planner

Yellow Ribbon• Meetings continue with CVSO’s & Building Military Healthy Communities on development of a Regional Yellow Ribbon. Preparing to submit application to Sourcewell for Innovation Funding.• Continued work with Minnesota Power, Building Military Healthy Communities and Five Wings Arts Council on art installation at Yellow Ribbon trail• Setting up meeting with a representative from Building Military Healthy Communities for additional regional collaborations with community and service providers

VetCSA• Finalizing the 50 veterans and preparing welcome packets. Creative Community Cohort – Learning Journey• Planning session conference calls

Welcoming Communities/IDI• Met with lead on WCAG – community pilot project• IDI for Rural MN CEP

EDA • Training from Dawn on EDA/CREDS work• CREDS semi-annual report completed

Other• Interviewed area high school students for summer internship opportunity • Meet and greet with Brigadier General Kruse – forming relationships for future collaborations• Friends in the Field meeting on April 10 in St Cloud. Topic: Being Young, Being Rural• Various HR duties • Performance Review

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Alex Lisson Controller

R5DC Financials• Bank Reconciliations• Accounts Payable• Commission ACH • Banking – Weekly Deposits• ISTS Administration Report• Audit Preparations

R5DC Monthly/Quarterly Reporting/Billings• EDA Planning Grant• MnDOT – Transportation• ISTS – Septic Systems Administration• RTCC – Regional Transportation Coordinating Council• Sourcewell Comprehensive Planning• Pay Equity Report• WealthWorks Last Report

NCEDA Financials• Accounts Payable• Bank Reconciliations• Loan Reconciliations• Banking – Weekly Deposits• Available to Lend• Audit Preparations

NCEDA Monthly/Quarterly Reporting/Billings• USDA Micro Payment & Reporting• DEED ELP Payment & Reporting• USDA Micro TA & Reporting• EDA RLF Reporting• Report Training

Loan Processing(EDA/RLF, USDA/Micro, USDA/HWWS, MN Dept of Ag/ISTS)• Loan Payments• ACH Requests• Loan Modifications/Requests• Loan Entry Training

Payroll(Semi-Monthly)• Payroll Processing• Employee Expense Reimbursements• Payroll Deposits• Quarterly Reporting• Payroll Training

Professional Development• LEAP Board Member

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Angela AndersonMarketing Director

WebsiteRevisions to R5 Website (Add/Move Content) Revisions to NCEDA Website (Add/Move Content)Uploaded New Press Releases to R5 WebsiteAttended Meeting with Golden Shovel for TGL website

Writing/Design/PrintNCEDA Newsletter - MayNCEDA Insider Newsletter - May Updated Region5 Map Graphic to new brand colorsMn Dept of Veteran Affairs VetCSA Grant Award Press ReleaseGoNorthMN Welcoming Communities Project Press Release

Digital MarketingPosted events on The Good Life FB pageThe Good Life Facebook Likes up to 384 (from 354)R5DC Facebook Likes up to 401 (from 400)Twitter Activity on R5 and TGL Twitter accountsLinkedIn Activity on R5DC account Promoting June RTCC Public MeetingShared RTCC survey with stakeholders/groups

Sprout Mobile Market/Art CartsAttended Meetings for Planning/DiscussionVideographer Contract Working on flyers for each artist and overview of art carts

Projects - In ProgressNew R5 Website/RedesignR5DC Internal VideosSmude Enterprises Success Story/Video Content Beautification of RTCC Operations Implementaton PlanGood Food Access Workshops - Create Eventbrite eventsGood Food Access Workshops - Create Flyer

CompletedSprout 2018 WealthWorks Outcomes Report (Design)Comprehensive Planning Flyer/Brochure

Personal DevelopmentTrinity Children’s Center Ministry Team Board MemberJunior Achievement volunteer - teaching 4th grade

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Stephanie BarneyBusiness Loan Developer

NCEDA/RLF: Committed ISTS funds of $13,500 in Crow Wing County. Collection efforts are active on any delinquent loans, one loan on modification payment plan. Funds available for lending can be found in the Financial Statements provided. We receive approximately $15,000 in loan payments to replenish the available to lend balance.

RMAP/ELP:Funds available for lending can be found in the Financial Statements provided. Committed funds of $ 6700.00. We receive approximately $7,000 in loan payments to replenish the available to lend balance.

Training/Conferences/Workshops/Etc.:• Best Practices in RLF Marketing• Microlending Essentials – Maple Grove MN• Economic Alliance Annual Event in Sebeka• 4 Steps to Improve Productivity in Your Business• Increase Your Revenue with SED (Search Engine Optimizer)• Three Visual Branding Steps to Attract and Retain Customers• Do You Know Your Cash Flow Metric?• ELP Monitoring Call• Continued Training with Controller

This and ThatRemember “Investment Crowdfunding” information and applications are available at www.northcentraleda.org.

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Matt KallroosRegional Development Planner

Transportation

RTCC• RTCC reporting and development of meeting agenda’s/ summaries.• Staff facilitated the April 8th stakeholder meeting where we went over the workplan and budget for Phase 2 prior to submittal on April 12th.• Submitted the Phase 2 RTCC Implementation grant application April 12th.• Attended the RTCC Quarterly meeting on April 23rd

Community Development

Comprehensive Planning - Brainerd• Staff continues to facilitate Steering Committee meetings along with Sourcewell.• Steering Committee met on April 10th.• Steering Committee revised goals and policies surrounding land use, economic development, and community design.

One Watershed- One Plan• Redeye 1W1P Advisory Committee to meet on April 25th• Will be developing a prioritized list of issues that exist in the watershed at the meeting

MN Network Learning Community Conference• Attended the MN Network Learning Community Conference in St. Cloud, MN• Was the 3rd and final meeting for the group with our first meeting occurring in November

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Tad Erickson Senior Regional Development Planner

TRANSPORTATIONMnDOTTransportation Advisory Committee (TAC)Staff is in the process of planning the next TAC meeting which will be held the 1st Wednesday in May from 9:30apm-12:00pm at Sourcewell. Agenda items will include:• Nomination for Small Cities representative • Nominations for Tribal representative• Discuss ATP repetitive(s)• A presentation about the State Aviation Systems Plan (SASP)• A review of the outcomes from the 2018-19 TA solicitation and the STBGP outcomes.

Minnesota Association of Development Organizations (MADO)Staff is assisting in planning the next quarterly MADO Transportation Planners meeting.

COMMUNITY DEVELOPMENTComprehensive Planning - Brainerd• At the last steering committee meeting, held at the Northern Pacific Center in Brainerd, on April 10th, the Steering Committee successfully developed goals and policies for all of the theme areas previously identified by the group. • Now that all the goals and policies have been developed, next steps are for staff/consultants to begin writing the plan narrative. The next meeting for the steering committee is tentatively scheduled for late may or early June with the purpose of sharing the initial rough draft of the document with the group.

One Watershed Planning - Redeye River Watershed• Staff facilitated the 1st advisory committee meeting of the Redeye River Watershed plan on March 28th. The group agreed to a set of meeting commitments/groundnrules, and set their permanent meeting date for the 4th Thursday of each month at 10:00am – 12:00pm. • Staff plans to meet with the other consultants on this plan plan the kickoff meeting and the rest of the planning process.

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Cheryal Lee Hills Executive Director

Board/Council/Committee commitments: Local: Regional Children’s Museum, Sprout MN Advisory Committee, Central Lakes College Advisory council, Ongoing quarterly meetings with Initiative Foundation, SourceWell, CLC & MnStateState: MADO, RED Group - Process Design Team National: WealthWorks Hub Network Personnel/Supervision/Administration- Staff and Commission• Staff reviews are done. • FY2020 Draft budget complete.• AEM schedule crafted

Operations-ProgramDevelopment/Implementation• Solar Schools going quite well - need to set ribbon cutting for late Aug 2019, look for additional details• VetCSA recruitment going well• Motley LDO agreements signed

FINANCIAL - GRANTSPROJECTS/PROGRAMS: (recently awarded) • Redeye River Watershed plan - Matt & Tads• Still waiting to execute WealthWorks 2.0 agreement with RCAP

PENDING: (applied and waiting for response)• Bush Foundation Innovation Funding for the Welcoming Communities • RTCC implementation• Mn Dept of Ag - Good Food Access program - $35k, R5DC earns $6k. TA to six food access sites.• For the Food Co-ops site audits with CDS applications being crafted to the UofM Humphrey CURA Cap program and to the UofM RSDP on behalf of the Food Co-ops. Main Street Market is the applicant for the group.

IN PROGRESS: (crafting applications) - • SRTS for Walker, Hackensack, Akley (tad/matt)• SourceWell - Regional Yellow Ribbon program - submit May 8, 2019 (staci)• R5DC Solar Schools STEAM program for ALL R5 school districts- speaking with McKnight Foundation (cheryal)

POTENTIAL: pursing idea/partners: (NOT yet crafting applications) -• Broadband placemaking approach/funding - outreach to legislators. (w/staci)• Broadband lending - maybe USDA RDBG (w/stephanie)• USDA Food LINK conversations - maybe new TA funding for local food value chain coordinator, more WealthWorks through Rural Innovation Stronger Economy (RISE) program. • 2 million dollar USDA Business Accelerator grant opportunity in 2019

DENIED: • None this month

200 1st Street NE Suite 2 Staples MN 56479 | 218 .894.3233 | regionf ive.org

Comprehensive PlanningWhat is Comprehensive Planning?Comprehensive Planning is a process that determines community goals and aspirations in terms of community development. The outcome of comprehensive planning is the comprehensive plan which acts as a statement of what a community wants to become and is a collection of principles based on community defined vision.

Typically, a comprehensive plan will provide general policy guidelines regarding transportation, utilities, land use, recreation, economic development and housing priorities meant to be considered within a long term timeframe. Therefore, comprehensive plans deal more with concepts patterns and visions than specific rules and ordinances. Region Five Development Commission’s delivery of comprehensive planning is done with an intentional focus on inclusion of residents that are not typically part of municipal planning processes. We incorporate a diverse and well-rounded group of people to make up the planning team.

How does R5DC assist in Comprehensive Planning?The Region Five Development Commission (R5DC) has successfully completed numerous comprehensive plans for communities throughout the region and is currently working in partnership with Sourcewell.

R5DC assists local units of governments in all aspects of comprehensive planning by: • Working with elected city officials, city staff and commissions to understand goals and outcomes• Conducting public workshops and planning meetings • Developing a local planning task force • Facilitating the local planning task force meetings • Compiling and updating most current demographic data • Drafting comprehensive plan document • Launching public input and informational meetings to ensure en equitable process• Assisting elected officials and city staff regarding adoption and recording the final approved plan

Collaborative.Intentional.Dynamic.

Angela Anderson

Marketing Director 218.894.6017

aanderson@regionfive.org

FOR IMMEDIATE RELEASE May 10, 2019 R5DC Awarded Grant from Minnesota Department of Veterans Affairs

STAPLES, MN – Region Five Development Commission (R5DC) was awarded $92,500 from the Minnesota Department of Veterans Affairs (MDVA) through the (2018 Cycle II) Support Our Troops (SOT) license plate fund grant program. The MDVA SOT grant program offers a competitive grant process which allows organizations to apply for funding. These grants, ranging from $1,000 to $100,000, are focused on supporting and improving the lives of veterans and their families.

“Congratulations to our diverse group of grant recipients for their commitment to serving Minnesota Veterans in many different ways,” said Commissioner Larry Herke, Minnesota Department of Veterans Affairs. “I also thank those Minnesotans who purchase SOT license plates. Without support from the thousands who are ‘driving home their support’ every day, these grants would not be possible.”

R5DC will use the funds to support a program for 50 veterans residing in the counties of Cass, Crow Wing, Morrison, Todd or Wadena. Participating veterans will receive a Community Supported Agriculture (CSA) food package twice per month, for one year at no cost. Cooking demonstrations and classes will be offered monthly by local food experts, chefs and nutrition educators. “We are grateful to MDVA, our partners and participants, and dedicated Veterans Services Officers who were instrumental in registering veterans for this program,” said R5DC Senior Regional Development Planner Staci Headley. “A special thank you to Happy Dancing Turtle, Sprout, and Sourcewell for providing pickup sites for this program.”

The goal of the VetCSA is to improve the overall quality of life for veterans and their families. This initiative delivers healthy foods and gives additional knowledge and skills on how to prepare them. Building a healthy lifestyle creates a positive effect on physical and mental health. The VetCSA brings veterans, families, growers and communities together, with food coming from Sprout MN and supporting regional growers and ranchers.

For details on MDVA’s Support Our Troops License Plate program found on the MDVA Website at the following link: https://mn.gov/mdva/resources/supporttroopslicenseplates.jsp

About Minnesota Department of Veterans Affairs (MDVA)

The Minnesota Department of Veterans Affairs is a cabinet level state agency dedicated to serving Minnesota Veterans and their families. In addition to overseeing the five State Veterans Homes, MDVA helps eligible Veterans and families secure state and federal benefits and provides programs and services relating to higher education, benefits, burial, claims, outreach and Veteran’s preference. For more information, visit MinnesotaVeteran.org or call 1-(888)-LinkVet

About Region Five Development Commission

Enhancing the vitality and quality of life in Cass, Crow Wing, Morrison, Todd and Wadena counties is the mission of Region Five Development Commission. Resiliency, inclusion and collaboration are guiding concepts in achieving mutually shared goals that continue to evolve with local municipalities, state, federal, philanthropic, non-profit and social advocacy agencies. Visit www.regionfive.org to learn more.

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First Name Last Name Jan-

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19

Mar-1

9

Apr-1

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May-1

9

Jun-

19

Jul-1

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Aug-

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Sep-

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Oct-1

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David Anderson X X X XBarb Becker X X XJohn Benson X X X XGreg Blaine XKevin Egan X X X XMatthew Erickson X X X XRandy Finn X XRosemary Franzen X X X XErich Heppner X X XDiane Jacobson X X XCurt Johnson X X XRollie Johnson X X XBob Kangas X X X XDoug Kern X X XMurlyn Kreklau X X X XJan Lambert X X XTom Lillehei X X XSheldon Monson X X X XCraig Nathan X X X XChuck Parins X X X XJulie Polak X X X XAlex Weego X X X

X INDICATES PRESENTJuly and November are Board Meetings only

Thank you for your responses! Region Five Development Commission

Commission Evaluation April 2019

SD = Strongly Disagree, D = Disagree, A = Agree, SA = Strongly Agree, NS = Not Sure

Commission Members: SD D A SA NS Understand the mission. 1 7 7

Promote the mission. 1 6 7 1

Know the programs/services of the organization. 1 1 8 5 Come to the meetings prepared to provide honest and constructive feedback. 1 6 8

Abide by the Articles of Incorporation, By Laws, Commission Policies, and Commission Member Job Description.

1 5 8 1

Commission Meeting: The agenda materials provided in advance of the meeting were useful. 1 6 8

This was an effective commission meeting. 1 9 5 This commission meeting was an effective use of commissioner’s time. 1 7 7

The information provided regarding the financial status of the organization gave me the information I needed. 1 6 7 1

Please share a form of community/civic engagement that you have participated in that you really liked./Why did you like it/what did you like most about it? (per answer above) On a continuous basis, without a doubt – Sprout./Great bargains, great food. Great community Anytime we get a broadband project in R5DC. /Speaks for itself Artist get together in another county (Hubbard) /Brother-in-law was an artist honored Townhall forums/ability to have unscripted forums Initiative Foundation program with local meetings to develop projects of focus in Menahga(TCI)/ability for individuals to initiate change Special Olympics/sportsmanship and camaraderie County township board/personal feel to the meeting Nice of John to step in and run our meeting Church – reaching out to single mothers and elderly/making a difference in others lives, easing their burdens

Thank you for your responses! Region Five Development Commission

Commission Evaluation May 2019

Commission Members: Strongly Disagree Disagree Agree Strongly

Agree Not Sure

Understand the mission.

Promote the mission.

Know the programs/services of the organization. Come to the meetings prepared to provide honest and constructive feedback. Abide by the Articles of Incorporation, By Laws, Commission Policies, and Commission Member Job Description.

Commission Meeting: The agenda materials provided in advance of the meeting were useful.

This was an effective commission meeting. This commission meeting was an effective use of commissioner’s time. The information provided regarding the financial status of the organization gave me the information I needed.

What was your favorite thing about tonight’s meeting?

Did you learn anything new tonight and if so, what did you learn?