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USDP-R-PMU-10030 (revised edition)

USDP Urban Sanitation Development Program

Urban Sanitation Development Program

Annual Work Plan

USDP-R-PMU-10030 (revised edition)


Annual Work Plan 2011

Annual Work Plan 2011 (3rd edition, revised edition) i

CONTENTS PAGE TABLE OF LIST OF TABLES .............................................................................................................................. II

LIST OF FIGURES ............................................................................................................................................ II

1. INTRODUCTION .................................................................................................................................. 1

1.1 PPSP Program Institutionalisation and Implementation .......................................................................... 1 1.2 USDP’s essential support services based on its TOR ................................................................................ 3

2. MAIN ELEMENTS OF PPSP PROGRAM IN 2011 ..................................................................................... 6

3. ACTIVITIES USDP CELLS AT PMU AND PIUS .......................................................................................... 8

3.1 USDP Cell at PMU ................................................................................................................................ 8 3.1.1 Overview of the year ....................................................................................................................... 8 3.1.2 Per Quarter ..................................................................................................................................... 9 3.1.3 Bar charts of Activities and Personnel .......................................................................................... 11

3.2 USDP Cell at PIU‐Advocacy and Empowerment ..................................................................................... 16 3.2.1 Overview of the year ..................................................................................................................... 16 3.2.2 Per Quarter ................................................................................................................................... 16 3.2.3 Bar charts of Activities and Personnel .......................................................................................... 19

3.3 USDP Cell at PIU‐Institutional and Funding ....................................................................................... 23 3.3.1 Overview of the year ..................................................................................................................... 23 3.3.2 Per Quarter ................................................................................................................................... 24 3.3.3 Bar charts of Activities and Personnel .......................................................................................... 26

3.4 USDP Cell at PIU‐Technical ................................................................................................................ 30 3.4.1 Overview of the year ..................................................................................................................... 30 3.4.2 Per Quarter ................................................................................................................................... 31 3.4.3 Bar charts of Activities and Personnel .......................................................................................... 33

4. ACTIVITIES OF THE USDP TEAMS 1‐6 ................................................................................................. 38

4.1 Team 1 (AE) ............................................................................................................................................ 38 4.2 Team 2 (IP) ............................................................................................................................................. 38

4.2.1 Overview of the year ..................................................................................................................... 38 4.2.2 Per Quarter ................................................................................................................................... 38 4.2.3 Bar charts of Activities and Personnel .......................................................................................... 39

4.3 Team 3 (SSK) ........................................................................................................................................... 41 4.3.1 Overview of the year ..................................................................................................................... 41 4.3.2 Per Quarter ................................................................................................................................... 41 4.3.3 Bar charts of Activities and Personnel .......................................................................................... 43

4.4 Team 45 (SDI) ......................................................................................................................................... 45 4.4.1 Overview of the year ..................................................................................................................... 45 4.4.2 Per Quarter ................................................................................................................................... 45 4.4.3 Bar charts of Activities and Personnel .......................................................................................... 47

4.5 Team 6 (Monev) ..................................................................................................................................... 49 4.5.1 Overview of the year ..................................................................................................................... 49 4.5.2 Per Quarter ................................................................................................................................... 49 4.5.3 Bar charts of Activities and Personnel .......................................................................................... 50

5. BRIEF DESCRIPTION OF DEVELOPMENTS AND STATUS OF SELECTED USDP SERVICES ......................... 52

5.1 Strategic Issues ....................................................................................................................................... 52 5.2 Pilot on strengthening of Provincial Pokjas ............................................................................................ 52

5.2.1. Progress to date ................................................................................................................................ 53 5.2.2. Work Plan in 2011 ............................................................................................................................. 53

5.3 Preparation Draft Program Memorandum ............................................................................................ 54



Annual Work Plan 2011 (3rd edition, revised edition) ii

6. USDP’S BUDGET POSITION ................................................................................................................ 56

6.1 Brief overview of USDP’s budget utilisation in 2010. ............................................................................. 56 6.2 Scheduled USDP budget utilisation 2011 ............................................................................................... 57

7. COLOPHON ....................................................................................................................................... 59

Annex 1. Overall Bar chart of Activities Based on USDP TOR ................................................................... 60

List of Tables

Table 6. 1 Contractual USDP budget ......................................................................................................... 56 Table 6. 2 Actual overall USDP expenditures in 2010 (for 11 out of 12 calendar months) .......................... 56 Table 6. 3 Available overall budget, and particular budget lines, for 2011 ................................................ 57 Table 6. 4 Overview of selected scheduled activities requiring specific budget provisions ......................... 58

List of Figures

Figure 1. 1 PPSP’s Program Institutionalisation and Program Implementation ............................................. 1 Figure 1. 2 Essential services USDP for stepwise improvement of PPSP outputs and achievements .............. 4 Figure 1. 3 Consolidated Overall Bar chart of Personnel Including Distribution of Services over Cells and

Teams ....................................................................................................................................... 5 Figure 2.1 Main Activities of PPSP in 2011 ................................................................................................... 7 Figure 3. 1 Bar chart of Activities of USDP Cell at PMU .............................................................................. 12 Figure 3. 2 Bar chart of Personnel of USDP Cell at PMU ............................................................................. 15 Figure 3. 3 Bar chart of Activities of USDP Cell at PIU‐AE ........................................................................... 20 Figure 3. 4 Bar chart of Personnel of USDP Cell at PIU‐AE .......................................................................... 22 Figure 3. 5 Bar chart of Activities of USDP Cell at PIU‐IF ............................................................................. 27 Figure 3. 6 Bar chart of Personnel of USDP Cell at PIU‐IF ........................................................................... 29 Figure 3. 7 Bar chart of Activities of USDP Cell at PIU‐T.............................................................................. 34 Figure 3. 8 Bar chart of Personnel of USDP Cell at PIU‐T ............................................................................ 37 Figure 4. 1 Bar chart of Personnel of USDP Team 2 (IP) .............................................................................. 40 Figure 4. 2 Bar chart of Personnel of USDP Team 3 (SSK) ........................................................................... 44 Figure 4. 3 Bar chart of Personnel of USDP Team 45 (SDI) .......................................................................... 48 Figure 4. 4 Bar chart of Personnel of USDP Team 6 (Monev) ...................................................................... 51 Figure 5. 1 Program Memorandum Phase ................................................................................................. 54



Annual Work Plan 2011 (3rd edition, revised edition) iii

Glossary, Acronyms, Abbreviations AKKOPSI : Aliansi Kabupaten/Kota Peduli Sanitasi AMPL : Air Minum dan Penyehatan Lingkungan APBD : Anggaran Pendapatan dan Belanja Daerah APBN : Anggaran Pendapatan dan Belanja Negara AusAID : Australian Government’s Overseas Aid Program Bappenas : Badan Perencanaan Pembangunan Nasional CF : City Facilitator DAK : Dana Alokasi Khusus EHRA : Environmental Health Risk Assessment EKN : Embassy of Kingdom of the Netherlands FAQ : Frequently Asked Questions GoI : Government of Indonesia INPRES : Instruksi Presiden (Presidential Instruction) ISSDP : Indonesia Sanitation Sector Development Program KMP : Konsultan Manajemen Propinsi (Provincial Management Consultant) KMW : Konsultan Manajemen Wilayah (Regional Management Consultant) Loknas : Lokakarya Nasional (National Workshop) MDGs : Millennium Development Goals Monev : Monitoring and Evaluation OBA : Output Based Aid Pamsimas : Penyediaan Air Minum dan Sanitasi Berbasis Masyarakat (Community‐Based Water Supply and

Sanitation Program) PAN : Pokja AMPL Nasional PF : Provincial Facilitator PHBS : Perilaku Hidup Bersih dan Sehat (Campaign for Clean and Hygienic Behaviour) PIU : Project Implementation Unit PIU‐AE : PIU Advocacy and Empowerment PIU‐IF : PIU Institutional and Finance PIU‐T : PIU‐Technical PM : Program Memorandum PMM : Project Management Manual PMU : Project Management Unit Pokja : Kelompok Kerja (Working Group) PPP : Public Private Partnership PPSP : Program Percepatan Pembangunan Sanitasi (Sanitation Development Acceleration Program) QA : Quality Assurance Rakernas : Rapat Kerja Nasional RPIJM : Rencana Program Investasi Jangka Menengah (Medium Term Investment Development Plan) RPJM : Rencana Program Jangka Menengah (Medium Term Development Plan) RPJMN : Rencana Program Jangka Menengah Nasional (National Medium Term Development Plan) Sanimas : Sanitasi Berbasis Masyarakat SC : Steering Committee SSA : Sanitation Supply Assessment SSK : Strategi Sanitasi Kota (City Sanitation Strategy, or CSS) STBM : Sanitasi Total Berbasis Masyarakat TNA : Training Needs Assessment TOR : Terms of Reference TTPS : Tim Teknis Pembangunan Sanitasi UC PMU : USDP Cell at PMU UC PIU‐AE : USDP Cell at PIU‐AE UC PIU‐IF : USDP Cell at PIU‐IF UC PIU‐T : USDP Cell at PIU‐T UNICEF : United Nation Children’s Fund USDP : Urban Sanitation Development Program WB : White Book WSP‐EAP : Water and Sanitation Program, East Asia and Pacific Region



Annual Work Plan 2011 (3rd edition, revised edition) 1

1. Introduction

1.1 PPSP Program Institutionalisation and Implementation This “Work Plan 2011” for USDP presents the main elements of the PPSP program in 2011 (see Chapter 2), and a detailed work plan for USDP and its various Cells and Teams, supporting the PMU and PIUs, as well as their consultants, for PPSP’s program institutionalization and program implementation (see Chapters 3 and 4). USDP’s support towards PPSP’s Program Institutionalisation is mainly aiming at strengthening the PMU and PIUs to develop and sustain an effective national sanitation development policy including strategies and to plan, program and implement realistic, effective and poor‐inclusive sanitation development delivery programs. The support activities of the USDP Cells (when not considering the activities of the Teams operation in conjunction with the cells) are mainly directed at developing and strengthening the capacity and roles of the PMU and the PIUs. A good example is the development of the Program Management Manual (PMM). USDP’s support towards PPSP’s Program Implementation is mainly aiming at assisting PMU‐PIUs and theirs Consultants in guiding and assisting a large number of cities/regencies with developing poor‐inclusive sanitation strategies (CSS) and subsequently with developing and implementing quality program memorandums. Figure 1.1 depicts the main results of Program Institutionalisation and Program Implementation. Said in other words, Program Institutionalisation is about the development and consolidation of the program management vehicle, Program Implementation is about the cities/regencies served by the program management vehicle and the sanitation improvements realised. Figure 1. 1 PPSP’s Program Institutionalisation and Program Implementation




During the calendar year 2010 the USDP Team has provided substantial support to Program Institutionali‐sation. The PMU and PIUs had to be established and started‐up. Staffing involved had to identify and formulate its tasks, duties and responsibilities. Work programs had to be defined in relation to the PPSP scheduling and priorities had to be set. USDP staff provided support in all these steps. Hence considerably more time was devoted to institutionalisation support rather than to PPSP implementation support. An additional reason for this was that it was agreed with Client (EKN) and Beneficiary (then TTPS) to replace direct technical assistance to 16 cities (on development of White Books (BPSs) and City Sanitation Strategies (SSKs)) by general support to PIU‐T for various activities such as the formulation of RFPs/TORs for its Consultants (KMWs) which were to undertake these technical assistance services for all cities selected in the 2010 batch for BPSs and SSKs. At a later stage these USDP services were followed by orientation workshops for the KMWs, reviews of intermediate BPSs and SSKs, etc. A substantial part of these services relate to “program institutionalisation” while other parts relate to “program implementation”. All in all the initial intention to devote 1/3 or less of USDP’s TA services to institutionalisation and 2/3 or more to implementation turned out to develop in the reverse: 2/3 or more of services rendered in 2010 dealt with institutionalisation and 1/3 or less with implementation. Taking into account the needs for both program institutionalisation and program implementation the USDP team has organised itself in a matrix structure of USDP Cells and Teams. The Cells focus mainly on institutionalisation and the teams concentrate more on implementation issues:

• the different sections of the Work Plan 2011 of the USDP Cells at PMU with Bappenas, at PIU Advocacy and Empowerment with the Ministry of Health, at PIU Institutional and Finance with the Ministry of Home Affairs, and at the PIU Technical with the Ministry of Public Works, are mainly geared towards program Institutionalisation.

• the Work Plan 2011 components for the various USDP Teams correspond with the PPSP Stages: Team 1 (AE) relates to PPSP Stage 1‐Advocacy and Empowerment, Team 2 (IP) relates to PPSP Stage 2‐Institutional Preparation, Team 3 (SSK) relates to PPSP Stage 3‐preparation of White Books and SSKs, Team45 (SDI) relates to PPSP Stages 4 and 5‐Program Memorandum and Implementation, and Team 6 (Monev) relates to PPSP Stage 6‐Monitoring and Evaluation.

The concise description of PPSP’s main activities in 2011 in Chapter 2 below is based on a workshop between PMU, PIUs and USDP on 28‐29 November 2010, and has been further developed by the PMU secretariat since then. The different sections of the USDP Annual Work Plan 2011 were prepared in close consultation between USDP Cells/Teams and PMU‐PIUs. The Chapters 3 and 4 are an illustration of the matrix organization within USDP which is aimed at cross linking and optimal internal communication, as well as at optimum use of the experts with various disciplines available in the team. The bar charts of personnel for the various USDP Calls and Teams, as presented in the various sections of Chapters 3 and 4 are consolidated in Figure 1.3 below. Chapter 5 presents a brief description of the developments and status of selected USDP support services, such as the Provincial Pokjas Pilot of Team 2 aiming at the institutional strengthening of Provincial Pokjas so as to enable them to extent coordination and support services, as well as undertake monitoring and evaluation initiatives, to individual kabupatens and cities in their Province. Another selected topic is the development of Draft Programme Memorandums by the City Pokjas in 13 cities with the support services of USDP’s Team 45. For more detailed information on these and other USDP activities reference is made to Quarterly Reports and subject specific reports submitted from time to time. Chapter 6 reviews the proposed budgets for USDP’s activities in 2011 requiring funding using the contractual resources. An overview of all scheduled activities in the format of the outputs, deliverables and key tasks formulated in USDP’s Terms of Reference is presented in Annex 1.




1.2 USDP’s essential support services based on its TOR Looking back at the first year of services (reference is also made to USDP’s Annual Report over 2010) it may be concluded that considerable steps have been taken to develop the PMU and PIUs up the required levels for the essential sequential initiatives and steps in the roll‐out of PPSP. Considering the current quality and quality of staffing at the PMU and PIUs it may be argued that units have gone through the initial steep learning curve. Transfer of additional skills and knowledge may become more of a challenge and further transfer of added value from USDP to the Units may require a fundamental decision first whether next steps in the roll‐out of PPSP will be undertaken by the yet limited staff at PIUs for such challenging roll‐out, or by further engagement of (in‐house) consultants. Substantial more time and resources devoted to such further transfer of added value, such as a.o. skills and knowledge, shall preferably be based on strategic considerations and informed choices. Considering the quantity and quality of the output of the PPSP program in 2010 it may be recommendable to allocate a greater portion of USDP’s limited resources (at least in relation to the gigantic PPSP program) to activities aimed at the step‐by‐step improvement of systems, guidelines, manuals, training and coaching aiming at the key stakeholders and job titles having the greatest impact on overall performance improvement. Based on its TOR, the services of USDP to this extent can be described as presented in Figure 1.2. PPSP is in essence an every year expanding cyclic program of increasing complexity, and at the same time the nature of the program allows for step‐by step qualitative and quantitative improvements if such is well planned and scheduled. In the coming year USDP will further elaborate the strategic choices between program institutionalisation and program implementation support options, and we recommend that this topic will be regularly reviewed between the main PPSP stakeholders, as well as between Pokja AMPL and EKN.




Figure 1. 2 Essential services USDP for stepwise improvement of PPSP outputs and achievements

"CORE BUSINESS" USDP: ANNUAL CYCLE OF USDP SUPPORT

AIMED AT STEPWISE IMPROVEMENT OF THE QUALITY AND THE ENABLING ENVIRONMENT FOR PPSP

SUPPORT PROGRAM AND PROCEDURES NEW CYCLE

TRANSFER OF SKILLS AND KNOWLEDGE PPSPTRAIN KEY JOB TITLES AND STAKEHOLDERSSUPPORT AND COACH KEY JOBTITLES/STAKEHOLDERS

DEVELOPMENT OF: SYSTEMS, APPROACHES, GUIDELINES APPLICATION SKILLS & KNOWLEDGE : PPSP EXECUTIONMANUALS, TRAINING MATERIALS, RFPs 1. CENTRAL GOVERNMENT: PMU‐PIUs

DESIGN AND PRODUCE 1. INSTITUTIONAL PREPARATION 7. RFPs AND TORs 2. PROVINCIAL GOVERNMENT REMEDIAL MEASURES 2. PROGRAM MANAGEMENT MANUAL 8. TRAINING COURSES 3. PROVINCIAL POKJASAIMED AT 3. MONEV 9. WORKSHOPS 4. PROVINCIAL SATKERSUPDATING‐ADJUSTING‐IMPROVING 4. WEBSITE 10. COACHING CLINICS 5. LOCAL GOVERNMENTINPUTS FOR PPSP PROCESS 5. KNOWLEDGE MANAGEMENT SYSTEM 11. DESIGN STANDARDS 5. REGIONAL/CITY POKJAS

6. MODELS FOR BP‐EHRA‐SSK‐MP‐IMPL 12 EXAMPLE/REFERENCE DOCS 6. KMW‐KMP‐KMI‐KMT AND OTHER SUPPORT INSTRUMENTS REQUIRED

MONITORING AND EVALUATION:

ASSESSMENT OF PPSPS OUTPUTS: BP‐EHRA‐SSK‐DPM‐MP‐WORKS (T/NT) PPSP OUTPUTSPARTICIPATING OBSERVATION AT REGIONAL AND LOCAL LEVELS AND ACHIEVEMENTSLESSONS LEARNED AND LISTING OF REMEDIAL MEASURES




Figure 1. 3 Consolidated Overall Bar chart of Personnel Including Distribution of Services over Cells and Teams

Overall Barchart of Personnel 2011 of USDP Consultants

Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec PM UC PMU UC PIU‐AE UC PIU‐IF UC PIU‐T T1 T2 T3 T45 T6 Total

Hans Zewald Project Director 0.5 0 0 0 0 0 0 0 0 0 0.5

Jan Oomen/Bvd Boon Project Manager 5 1.5 0 0 1 0 0 0 2 0.5 10

Syarif Puradimadja Co. Team Manager (see also below)

Yuliana Halim Assistant Team Management (see below) 4 5.5 0 0 0 0 0 0 0 0 9.5

Planning & Programming Coord. Syarif Puradimadja Urban Planning Engineer 2 5 1 1 1 0.5 0.5 0.5 0 0 11.5

Policy & Strategy Khalid Arya Sr. Technical & Environmental Engineer 0 4 0 1.5 0 0 6 0 0 0 11.5

Knowledge Management Batcharudin Gunawan Knowledge Management 0 2.5 1 2 0 0 2 2 0 2 11.5

Ida Bagus Hendra Gupta Monitoring and Evaluation Expert 0 1 0.5 1.5 1 0 1 1.5 0 5 11.5

Amanda Mirdayanti PhP Programmer 0 0 0 0 0 0 0 0 0 11.5 11.5

Sigit Wibowo PhP Programmer 0 0 0 0 0 0 0 0 0 4.4 4.4

Caroline van der Sluys Monitoring and Evaluation Specialist 0 0 0 0 0 0 0 0 0 2 2

Alwis Rustam Comm. Spec/ (Acting) Sr Comm. & PR Spec. 0 1.5 1.5 1.5 0.5 0 2 2 1.5 1 11.5

Hony Irawan Campaign and Promotions Specialist 0 1 6 2 0 0 0 1 1.5 0 11.5

Rianigustin Mozar Community Development Specialist 0 0 4 2 0 0 0 3 1.5 1 11.5

Asep Winara PPP Specialist 0 0.5 1 0.5 0 0 0 1.5 1.5 1 6

TBN (replacement) Comm. Spec or Sr Comm. & PR Spec. 0 0 10.5 0 0 0 0 0 0 0 10.5

TBN (proposed) Advocacy Event and Media Relations Spec. 0 0 10.5 0 0 0 0 0 0 0 10.5

Christine Sijbesma* Sr Community Development & Gender Spec. 0 0 1.5 0 0 0 0 0 0.5 0 2

Ingeborg Krukkert Sr Hygiene Promotion 1.5 1.5

Christiana Yuni Kusmiati Sr Institutional Dev. Specialist 0 1 0.5 2 0.5 0 4 1 2 0.5 11.5

Arief Budiman Institutional Dev. Specialist 0 0 0 2 1 0 4 3.5 0 1 11.5

TBN (proposed) Institutional Dev. Specialist 0 0 0 0 0 0 6 0 0 0 6

Avianti Zulaicha Sr Capacity Building/Training Specialist 0 1 1 4 1 0 2 2 0 0.5 11.5

Richard Daniel Capacity Building Specialist 0 0 0 4 0.5 0 3 4 0 0 11.5

Ritzky Cahyanto Financial Specialist 0 1.5 1 1 1 0 1.5 1.5 3 1 11.5

Amrizal Amir Financial Specialist 0 0 0.5 2 1 0 2.5 2.5 2 1 11.5

Dyah Ernawati Capacity Building Specialist 0 0 0 6 0 0 0 0 0 0 6

John de Bresser Capacity Building Specialist 0 1 0 3 0 0 1 1 0 0 6

Bert Bruinsma Financial Specialist 0 0 0 0 0 0 0 0 1.5 0 1.5

Eko Widodo Team Coordinator/Environmental Speciliast 0 0 0.5 0.5 3 0 0 7 0 0.5 11.5

Wita Purwasih Environmental Specialist 0 0 0 0.5 2 0 0 6 2 1 11.5

Dhanang Wuriyandoko Environmental Specialist 0.5 1 6.5 3 0.5 11.5

Rik Dierx Water & Sanitation Expert 0 0 0 0 0 1 1

Mees van Krimpen Team Coordinator/Sanitation Expert 0 0 0 0 3 0 0 0 7.5 1 11.5

Renan Jusal Indra Sr. Technical Expert & Environmental Engineer 0 0 1 0 3 0 0 0 6.5 1 11.5

Budi Prasetyo Techincal Expert (Studies and Design) 0 0 0 0 2 0 0 0 8.5 1 11.5

Suyitno Techincal Expert (Studies and Design) 0 0 0 0 2 0 0 0 9.5 0 11.5

Robertha Kendriwati Techincal Expert (Studies and Design) 0 0 0 0 2 0 0 0 9.5 0 11.5

Joy Imanputra Technical Expert (Procurement) 0 0 0 0 2 0 0 0 9.5 0 11.5

Suhendi Technical Expert (Policy Safeguarding) 0 0 0 0 3 0 0 0 8.5 0 11.5

Yuliana Halim Technical Expert/Urban Dev. Expert 0 0 0 0 0 0 0 0 2 0 2

Cees Keetelaar Sanitation Specialist 0 0 0 0 0 0 0 0 2.5 0.5 3

Michael van de Watering Specialist Master Planning 0 0 0 0 0 0 0 0 0.75 0 0.75

Sjoerd Kersten Sanitation Specialist 0 0 0 0 0 0 0 0 2 0 2

Eddy Soedjono Technical Expert (Studies and Design) 0 0 0 0 3 0 0 0 0 0 3

Zoran Voinovic Training Specialist 0 0 0 0 1.5 0 0 0 0 0 1.5

11.5 27 43.5 37.5 36 0.5 35.5 47.5 88.75 37.9 365.65

*= and/or Carmen da Silva ; Note: Table excludes data on pool of international experts, to be engaged when required

UC at PIU‐IF

Grand Total

Team Management

Disposition2011Location Name Position

UC at PIU‐T

UC at PIU‐AE

Institutional Preparation (Team 2)

UC at PMU

Monitoring and Evaluation (Team 6)

Team SDI (Team 45)

Advocacy & Empowerment (Team 1)

CBT

Team CSS (or SSK) (Team 3)




2. Main elements of PPSP program in 2011

PMU is finalizing the PPSP Work Plan for 2011 at the moment. The main elements of the program for 2011 are well illustrated by Figure 2.1 which is a listing of the key activities discussed and grouped on a timeline during a workshop between PMU‐PIUs and USDP on 28‐29 November 2010.




Figure 2.1 Main Activities of PPSP in 2011

2010

Decem

ber

Janu

ary

Februa

ry

March

April

May

June

July

Augu

st

Septem

ber

Octob

er

Nov

embe

r

Decem

ber

A PMUA.1 Consolidation of the PMU & PIUs work plan related to the implementation of 2011 PPSPA.2 Preparation of syllabus and orientation materialA.3 Advocacy at decision maker levelA.4 Advocacy mass media for PPSP promotionA.5 Conduct the 2011 program management workshopA.6 Training on PMM for Provincial Pokjas (including Monev web‐based)A.7 Issue the Appointment Letter of 2012 PPSP to Regency/City in each Province

A.8Conduct the Orientation of PMU and PIUs re the preparation of White Book and SSK (including Monev web‐based) workshop

A.9 Conduct the Orientation of PMU and PIUs re the preparation of White Book and SSK workshopA.10 Agreement on QA tools of White Book A.11 Launch the 2010 PPSP's ReportA.12 Training PMU and PIUs re PPSP Monev system

A.13 Assessment on Monev result of the PPSP's Implementation 1st QuarterA.14 Training on adult learning methods and facilitation technics A.15 Training on communication management aspect for Provincial Pokja

A.16 Assesment on Monev result of the PPSP's Implementation 2nd QuarterA.17 Practice of White Book QA mechanismA.18 Conduct the mid year evaluation of PPSP implementation workshopA.19 Agreement on QA tools of SSK

A.20 Assesment on Monev result of the PPSP's Implementation 3rd QuarterA.21 Training media relation for TTPS (PAN)A.22 Practice of SSK QA mechanismA.23 Conduct the end of year evaluation of PPSP implementation workshopA.24 Distribute the assesment result for White Book and SSK QA, with Action Plan for Regency/City to ProvinceA.25 Report writingA.26 Launch the 2011 PPSP's Report

A.27 Assesment on Monev result of the PPSP's Implementation 4rd QuarterA.28 Conduct the end of year evaluation of PPSP implementation workshop

B PIU‐AEB.1 Conduct small team meeting on city selection criteria B.2 Conduct meeting on provincial selection for the 2011 PPSP participantsB.3 Conduct Provincial seminar on Regency/City networkingB.4 Assesment of the additional criteria from each ProvinceB.5 Conduct small team meeting to identify material requirementB.6 Preparation and production of materialB.7 Dissemination communication and advocacy materialB.8 Preparation and absorption verification toolB.9 Assistance (roadshow) at Provincial level

B.10Conduct training for Provincial Pokja on White Book and SSK assesment related to communication, community empowerment and private sector

B.11Conduct PMU and PIUs orientation workshop on QA for communication aspects, community empowerment, gender and poor inclusive, as well as private sector for White Book and SSK

B.12 Conduct meeting on provincial selection for the 2012 PPSP participantsB.13 Conduct Provincial seminar on Regency/City networking

C PIU‐IFC.1 Verification at the Governor or Regent/Mayor Decree regarding Pokja formationC.2 Assistance (visit) Provincial Pokja in order to Strengthening the Institutional and Budgeting PlanC.3 Preparation and agreement verification toolC.4 Finalisation Draft Presidential Decree PPSP ProgramC.5 Consolidation of the institutional and budget plan statusC.6 Conduct training for Provincial Pokja on White Book and SSK assesment related technical aspect C.7 Conduct PMU and PIUs orientation workshop on QA Institutional and Financial aspect within White Book and SSKC.8 Distribution of the preparation of Regional Budget (APBD) Permendagri C.9 Distribution the Ministry of Home Affair Circular Letter regarding regional PPSP Implementation C.10 Distribution the Institutional Preparation and Indicative ActivitiesC.11 Conduct Provincial seminar on PPSP implementation

D PIU‐TD.1 Issue KMW and KMP assigment letter by TTPSD.2 Preparation of the tools and performance assesment mechanism D.3 Conduct KMW and KMP orientation workshop (TA coaching for KMW and other aspects)D.4 Conduct KMW and KMP orientation workshop for the implementation of EHRAD.5 Training Provincial Pokja on the White Book and SSK assesment related to technical aspectD.6 Conduct PMU and PIUs orientation workshop on QA Technical aspect within White Book and SSKD.7 Training Provincial Pokja on the EHRA study implementationD.8 Assesment on KMW performance

E Provincial PokjaE.1 Conduct Pokja internal meeting to set up the additional criteria for networkingE.2 Conduct regency/city networking interest workshop at Provincial levelE.3 Submission of Provincial Proposals

F City PokjaF.1 Develop EHRA and White BookF.2 Develop SSKF.3 Public consultation SSK

PPSP Workplan 2011

PPSP Stages/Activity DetailsNo.

2011




3. Activities USDP Cells at PMU and PIUs

3.1 USDP Cell at PMU

3.1.1 Overview of the year

The USDP Cell at PMU (UC PMU) will support and assist PMU and PIUs in issues relevant to the development of active and sustainable entities at the four participating Ministries, will among others have to address the updated policies and strategies of urban sanitation development and the institutional development at central level, the recruitment and selection of new cities to enrol in the program each year and to complete the program in accordance with scheduled timeframes. Other important tasks include the coordination of various projects that operate in the context of the PPSP objectives and targets (possibly supported by other donors), the coordination with donors aimed at increasing donor involvement and support in consideration of the sizeable sanitation investment budgets required over the next five years. The UC Team at PMU will also coordinate and provide services that are demanded by two main project components, i.e. USDP support to City Batches (Team 123) and USDP support to PM (Team 45). The UC Team at PMU will organize sub‐teams that responsible for developing specific topics in support of the roll‐out of the PPSP Program, i.e. Support Sub‐team Communications, Sub‐team Capacity Building and Training (CBT), Sub‐team Multidisciplinary Issues related Policy, Institutional, Financial, Community Empowerment, Technical, Sub‐team Knowledge Management and Team‐6 which responsible in developing and implementing a monitoring and evaluation program covering all PPSP stages. 1. As lead USDP Cell :

a. Support and assist PMU as well as POKJA AMPL in the development and implementation of advocacy and communication strategy,

b. Support and facilitate PMU in the context of knowledge management, c. Support and assist Pokja AMPL in the implementation of sanitation agenda, d. Support government through Pokja AMPL in the implementation of national sanitation policy and

strategy, e. Propose the preparation of sanitation investment policy and strategy to the government, f. Support and assist the government through POKJA AMPL especially in the context of institutional

development of sanitation technical division, g. Support and assist PMU in the need of HRD and the applying the multidiscipline experts to perform

the quality of services according to PMM, h. Support and facilitate the MTM implementation in order to promote more intensive coordination

and consolidation among PMU and PIUs, i. Support and assist government to standardize the sanitation development plan, j. Support and assist government to develop national standard for the development and

implementation of water and sanitation Monev system

2. As supporting USDP Cell : a. Support PIUs particularly PIU of AE in the preparation of PPSP roll program within the networking

with minimum 330 cities preparing SSK during the rest of the target years, b. Support PIU of AE providing networking with AKKOPSI for the development of their institutional

capacity building, preparation of City Sanitation Summits, and in the development and implementation of the concept of city sanitation rating at national level,

c. Support PIUs particularly PIU of IF in the development of capacity building and training at national level, and in the development of funding and sanitation investment mechanism to support the effectuation of the ongoing policy and strategy,

d. Support PIUs particularly PIU of T in improving capacity building of Regional Consultant Management/KMW to facilitate City and Regency for having proper quality of their SSK and in the development of networking with cities preparing Program Memorandum,




e. Specific support to Team‐6 in implementation of Monev system and further effective utilization of the web based system.

3.1.2 Per Quarter

1st Quarter

1 As lead USDP Cell : a. Continue to support the government in final drafting of new national policy and strategy addressed

to the acceleration of the development of human settlement sanitation and its stipulation by law (INPRES),

b. Support and assist PMU, as well as the national working group for Water and Sanitation (Pokja AMPL), in the development of new framework of the institutional building of that Pokja at cross of the country in the mean for having standard format of the roles and functions of the local Pokja at provincial as well as at Regencies and cities,

c. Support and assist PMU and PIUs to establish new strong organization, functional operation and its professional human resource involvement,

d. Continue to support PMU in carry out issues in the context of knowledge management, e. To assist PMU in the applying system of Web‐based Monev.

2. As supporting USDP Cell :

a. To support PIU Cell‐AE to develop strategy communication for the socialization of the legal and stipulated policy of PPSP,

b. To support PIU Cell‐AE in the preparation of PPSP roll program within the networking with 2012 cities in preparing SSK,

c. Continue to support PIU Cell‐AE in facilitating its Ministry to provide assistance to AKKOPSI, d. To support PIU Cell‐IF in formulation a sound of obligations of all level governments and community

including private parties to allocate their investment budget to meet the PPSP target, e. To support PIU Cell‐IF in facilitation related capacity building program to improve the quality and

professional services of all unit of PPSP institutions, and at selected Provincial Pokjas, f. To support PIU Cell‐T in the development of PIU‐T’s roles and functions in order to improve their

managerial operation and good running taking administration and coordination on guarding the works of networking SSK and Program Memorandum preparation at the target cities.

2nd Quarter

1. As lead USDP Cell : a. To support the government, through the Pokja AMPL, in socialization of the INPRES of the

acceleration of the development of human settlement sanitation and its stipulation by law (INPRES), b. Support and assist PMU, as well as the national working group for Water and Sanitation (Pokja

AMPL), the framework of regionalization of the Pokja, c. Support and assist Pokja AMPL Nasional to prepare the National Conference of Sanitation

Development, d. Continue to support PMU in carry out issues in the context of knowledge management, e. To support PMU in the guarding the implementation of Web‐based Monev.


a. To support PIU Cell‐AE in carrying out the socialization of the legal and stipulated policy of PPSP, b. Continue to support PIU Cell‐AE in the preparation of PPSP roll program within the networking with

2012 cities in preparing SSK, c. Continue to support PIU Cell‐AE in facilitating its Ministry to assist AKKOPSI in conducting the first

City Summit in year 2011 that will be held in Banda Aceh,




d. To support PIU Cell‐IF in facilitating its Ministry to prepare regulation as well as decree in getting commitments for the setting up of the obligations of all level governments and community including private parties to allocate their investment budget,

e. Continue to support PIU Cell‐IF in facilitation related capacity building program to improve the quality and professional services of all unit of PPSP institutions, and at selected Provincial Pokjas.

3rd Quarter

1. As lead USDP Cell : a. To support the Pokja AMPL, in preparing the guidelines for the implementation of the INPRES of

PPSP, b. To support PMU to convince the well establishment of institutional set up of the local Pokja of

AMPL, and developing in the framework of regionalization of the Pokja, c. Continue to support and assist National Pokja AMPL to prepare the National Conference of

Sanitation Development, d. Continue to support PMU in carry out issues in the context of knowledge management, e. Continue to support PMU in guarding the implementation of Web‐based Monev.


a. Continue to support PIU Cell‐AE in the preparation of PPSP roll program within the networking with 2012 cities in preparing SSK,

b. Continue to support PIU Cell‐AE in facilitating its Ministry to assist AKKOPSI, to set up the national workshop on development of their program,

c. To support PIU Cell‐IF in facilitating its Ministry in dissemination of the decree regarding the setting up of the obligations of the investment budget,

d. Continue to support PIU Cell‐IF in facilitation related capacity building program to improve the quality and professional services of all unit of PPSP institutions and at selected Provincial Pokjas.

4th Quarter

1. As lead USDP Cell : a. Continue to support the Pokja AMPL, in implementation of the INPRES of PPSP through the

dissemination of the guidelines, b. Continue to support and assist PMU, as well as Pokja AMPL, in setting up the framework of

regionalization of the Pokja, c. Support and assist National Pokja AMPL to conduct the National Conference of Sanitation

Development at the middle of 4th Quarter of the year 2011, d. Continue to support PMU in carry out issues in the context of knowledge management, e. Continue to support PMU in guarding the implementation of Web‐based Monev.


a. To support PIU Cell‐AE in the preparation of PPSP roll program within the networking with 2013 cities in preparing SSK,

b. Continue to support PIU Cell‐AE in facilitating its Ministry to assist AKKOPSI, in conducting the second City Summit in year of 2011,

c. To support PIU Cell‐IF in facilitating its Ministry to disseminate the Minister’s decree regarding the obligations of all level governments to allocate investment budget,

d. Continue to support PIU Cell‐IF in facilitation related capacity building program to improve the quality and professional services of all unit of PPSP institutions, and at selected Provincial Pokjas.




3.1.3 Bar charts of Activities and Personnel

The bar chart of activities for the USDP cell at PMU is presented in Figure 3.1 and the bar chart of personnel in Figure 3.1.




Figure 3. 1 Bar chart of Activities of USDP Cell at PMU

Bar Chart of Activities for the USDP Cell at PMU

1 2 3 4

OUTPUTS

PMU

AE IF T 1 2 3 45 6

January

February

March

April

May

June

July

August

Septem

ber

October

Novem

ber

Decem

ber

1.1. Support the government to provide the national policy and strategy of the urban sanitation development and its sustainable of the implementation,

Support and assist the government through POKJA AMPL in guarding the implementation of RPJMN and MDG's S L S

Support the government in final drafting of new national policy and strategy addressed to the PPSP and its stipulation by law (INPRES) S L S

Support and assist PMU and PIU Cell‐AE to develop strategy communication for the socialization of the legal and stipulated policy of PPSP L S S S

Support the government, through the POKJA AMPL, in socialization of the INPRES of PPSP and its stipulation by law (INPRES) L S S

Support PIU Cell‐AE in carrying out the socialization of the legal and stipulated policy of PPSP L S SSupport the POKJA AMPL, in preparing the guidelines for the implementation of the INPRES of PPSP L S S S

Facilitate and assist National POKJA AMPL to prepare the National Conference of Sanitation Development S L S

Facilitate and assist PMU in preparing the decree of the obligations of the investment budget L S

Support PIU Cell‐IF in facilitating its Ministry in dissemination of the decree regarding the setting up of the obligations of the investment budget L S S S

Facilitate PMU and assist PIU of AE providing networking with AKKOPSI for the preparation and conducting of City Sanitation Summits L S S

Support the development of Sanitation Technical Team institution at AMPL institution.

Support advocacy and communication strategy development at the central level PPSP C L S S

Support the implementation of the national sanitation policy and strategy L S S S

Support the preparation of policy initiatives and sanitation strategy L S S S

Support the preparation of the sanitation standardisation development plans C S L S

1.2. Support and assist the government through POKJA AMPL and PMU the continuous collaboration among the POKJA’s divisions in more intensive ways of coordination and communication, with high quality performance,Support and assist PMU and PIUs to establish new strong organization and its network, functional operation and its professional human resource involvement, L S S

Support and assist PMU, as well as the national working group for Water and Sanitation (POKJA AMPL), the framework of regionalization of the POKJA, L S S

Support PMU to convince the well establishment of institutional set up of the local POKJA of AMPL in the framework of regionalization of the POKJA, L S S

Support and assist PMU in the need of HRD and the applying the multidiscipline experts to perform the quality of services L SSupport and assist PMU as well as PKJA AMPL in the development and implementation of communication strategy, L S

Support and assist PMU in carry out issues in the context of knowledge management, L S

Support PMU and PIU of AE providing networking with AKKOPSI for the development of their institutional capacity building, L S S

Support PMU and PIU of AE in the development and implementation of the concept of city sanitation rating at national level, L S S

Support in the implementation of MTM to coordinate and consolidate PPSP institutional L S

Support institutional development of sanitation technical team on institutional of AMPL C S L S

Support capacity building of PMU and related agencies in the implementation of PMM PPSP C S L S

Support the implementation of MTM in the implementation of coordination and consolidation of institutional PPSP C S L S

1.3 Support the development and implementation of a complete MONEV system and assist the operation for the full period of the project

Specific support to Team‐6 in implementation of MONEV system and further effective utilization of the web based system L S L

Assist PMU in the applying system of Web‐based MONEV. L S L

Assist PMU and PIU‐IF in developing web‐based Training Center administration/management S L S S

Support the establishment of national standards for the development and implementation of monitoring and evaluation system AMS L S S S

2.1 Support government (POKJA AMPL/PMU and PIUs) in annual process of city selection

Advocate the involvement of POKJA AMPL in city selection S L S

Support the preparation and implementation of city selection workshop S L S

Support PMU in providing input to municipal selection conducted by provinces L S S S

Provide consideration to determine cities to be selected on PPSP 2012 L S S

Facilitate PMU in supporting sosialization of "Surat Edaran" L S SDevelop PFs/CFs performance monitoring system L S S S

Provide input to facilitator recruitmen plan; including input for facilitator training sylabus S L S

Facilitate PMU in supporting the selection of facilitator for PPSP 2012 L S S

Facilitate PMU in supporting facilitator training by providing the latest PPSP material S L S

Support PMU in coordinating the follow up activity to increase the capacity of the existing facilitator L S S

Support PMU in providing input to institutional readiness monitoring L S S

Provide consideration for PMU on the follow up the result from institutional readiness monitoring L S S S L

Assist in identifying information on activities related to city selection and status readiness to be taken into PPSP Website L S S L

Support the implementation of regional roadshow for institutional preparation of PPSP 2011 S L S

Assist to communicating cities selection and status readiness through PPSP website (www.sanitasi.or.id) S L S S

Assist in maintaining and updating website related to city selection process S S S S L

Support for the implementation activities of the national agenda L C S S

KEY TASKS AND ACTIVITIES

1. Major task to assist in all issues relevant to the development of active and sustainable entities at the four participating Ministries handling PPSP institutional aspect.

USDP SUPPORT: USDP CELL at PMU Roles: Lead (L)/Supporting(S)USDP‐CELLS TEAMS

2011

2. Large number of cities are mobilised to develop poor‐inclusive City‐wide Sanitation Strategy




Bar chart of Activities of USDP Cell at PMU (Cont’d) 1 2 3 4

OUTPUTS

PMU

AE IF T 1 2 3 45 6

January

February

March

April

May

June

July

August

Septem

ber

October

Novem

ber

Decem

ber

2.2 Review and streamline the CSS process to enable scalling up the CSS while maintaining quality and local ownershipReview Practical Guideline needed S S L

Technical support to get TTPS approval on final draft of all manual needed, if any L S S

Maintain and complete the monitoring system on CSS development conducted by municipal L S S

Support the coordination of White Book and CSS evaluation S S L

Advocate TTPS to be involved in White Book and CSS public consultation S S L

Support the implementation of SSK Preparation Learning Forum (lesson learned) L S S

Deliver every latest manual/guideline/practical guideline into website L S S L

Assist in maintaining and updating website related to SSK preparation L S S L

UC‐AEReview and completed the White Book and CSS guideline/manual regarding communication, PMJK and private sector involvement aspects S L

Develop practical guideline, as needed S L

Support the White Book and CSS monitoring regarding communication, pmjk, and private participation aspects S L

Provide inputs to update the FAQ on website based on PPSP lesson learned 2010 S L

UC‐IFReview White Book and CSS guideline and manual regarding strategic planning, institutional, and financial aspects S L

Review and complete the facilitating manual for facilitator S L

Support the White Book and CSS monitoring regarding institutional and financial aspects S L


UC‐TReview White Book and CSS guideline and manual regarding technical aspect S L

Support the White Book and CSS monitoring regarding technical aspect S L


2.3 Train PFs/CFs via TOT and provide coaching and facilitation regarding planning process and product Identify national/regional learning institution to serve as resources center(s) for the training and facilitationSupport the coordination of TOT S L

Assist in providing training material regarding PPSP in general (including the latest progress in PPSP) S L

Ensure all related material, manual, practical guideline available for PF/CF training S L

Assist in developing web‐based Training Center administration/management L S

Support to identify intitution/local entity to be the EHRA implementor and data management S L

Support the consolidation with related training center (at MPW and MOHA) L S

2.4 Provide guidance and support to CFs and PFs to ensure that CSS are of a high quality, poor inclusive and lead to action plans for pro‐poor investmentsAssist PMU in monitoring the performance of PF and CF regularly monitored as well as provide coaching when necessary S L

Develop web‐based "hub‐system" in order to support CFs and PFs S L

Support the hub‐system implementation S L

Collect, documentation, and distribute lesson learned from PPSP cities L S

3.1 Ensure the technical capacity of PMU/ PIUs and a high quality technical assistance to PFs/CFs and Pokjas (indirectly) including assistance from specialist consultantSupport PMU in coodinating TNA to PMU/PIUs member S L

Advocate the importance of PPSP training to all PMU/PIUs member S L

Develop specialist consultants database S L

3.2 Assist PMU and PIU with ongoing support and guidance to all cities in the PPSP via : website, making available guidance note, manuals, and other advisory material, networking events and national or regional workshops ensuring close cooperation and good coordination with other projects and programs in urban sanitation sectorAssist PMU and TTPS to coordinate with other urban sanitation programs L S

Maintain and update USDP website (public and internal user) L S

Maintain and update PPSP website due to www.sanitasi.or.id L S

Support in desaigning and assist implementation of the workshop or knowledge sharing event (learning forum) L S S

Support the establishment of "communication forum" for coordinating with other urban sanitation sector projects and programs L S S

Compile lessons learned and training material for workshops / knowledge sharing events L S


2011

3. Municipalities have access to skilled human resources for sanitation advocacy, planning, and the formulation and implementation of technical proposal





Bar chart of Activities of USDP Cell at PMU (Cont’d)

1 2 3 4

OUTPUTS

PMU

AE IF T 1 2 3 45 6

Janu

ary

Februa

ry

March

April

May

June

July

Augu

st

Septem

ber

Octob

er

Novem

ber

Decem

ber

4.1 Provide technical assistance and quality assurance to both locally funded and centrally co‐funded proposals arising from SSKs, and to their implementation

Support to coordinate the development of guideline/manual/practical guideline needed L S S

Deliver guidelines/manuals/practical manual related to program memoranda into PPSP website L S S

Support the facilitation of sorting SSK programs into funding resources S L

Support PMU in consolidating/channeling the program memoranda to central funding S S L

4.2 Ensure that program memoranda are pro‐poor, address the expressed needs of under served customers and work towards the national target of eliminating open defecationSupport the coordination of review SSKs that will be taken into program memoranda S S L

4.3 Facilitate small‐scale municipal pilot project to resolve key challenges identified in SSKSupport the facilitation of small‐scale municipal pilot project S S L

Support to consolidate the selection of pilot project S S L

5.1 Ensure that municipalities and provincial governments have all necessary standard documents, for city sanitation planning, preparation of technical proposal / program memoranda, procurement and implementationSupport the coordination of implementation stages S S L

Deliver all standard document for program memoranda and implementation into PPSP website S S L

5.2 Advocate for, and support government, in the establishment of operational links between SSK formulation and access to finance for sanitation improvement; clarify and communicate to local governments the available financing options and mechanism, advocate for, and support the development of an urban sanitation investment framework at national level, document and disseminate nationally lessons learned in advocacy to inform strategy and decision making at national levelDevelop the program memoranda and implementation preparation progres report periodically S S L

Advocate related ministries about the importance to make SSKs as major requirement in urban sanitation development program L S

Advocate private sector and donors about the importance to make SSKs as major requirement in urban sanitation development L S

Provide input on sylabus and implementation of program meoranda and implementation training for TTPS S S L

Assist PMU to develop "A Case Study Book" L S S

6.1 Design of a monitoring framework for PPSP and ensure that lesson learned are used to inform national strategy and decision makingDevelop PPSP monitoring and evaluation system L S L

Select lesson learned of PPSP progress during 2010 ‐ 2012 in updating the PPSP website L S

Select lesson learned of PPSP progress to be published through Percik or other publication L S

Support knowledge management L

6.2 Monitor the quality of PPSP activities to ensure quality of city planning process, as well as the program memoranda and fostering of municipal ownershipDevelop monitoring systems to ensure that a holistic approach to sanitation improvement is maintained at the implementation stage L S S L

6.3 Monitor the implementation of the CSS by the cities/regencies for full range of activities prioritized by the CSS

Develop monitoring system on absorption of SSK program in the city planning process S S L

6.4 Monitor the implementation of physical works and the outcome of new investments (small scale work will generally be managed by the municipality, with larger investments implemented by central government via MPW)

Develop LFA to tracking the outcome of physical works S S L

Deliver approved LFA into PPSP website S S L

Develop evaluation and monitoring system based on the LFA S S L

6.5 Establish a system for monitoring of the technical quality of physical works being implemented (under DAK), as well as the effectiveness and equity of benefits related to these worksDevelop monitoring system for implementation under DAK L S S L

Develop system for outcome monitoring of investments under DAK in terms of effectiveness and equity of benefit L S S L

* L=Lead role S=Supporting Role

5.Technical and administrative guidelines and procedures for the preparation, financing and implementation of urban sanitation investments developed or updated as necessary, are formally adopted and disseminated widely

6. Systems are operational at national, provincial and city level for monitoring the progress and outcome of new (urban sanitation) investments with particular reference to quality and equity

4. Quality technical proposals, based on poor‐inclusive SSKs are developed and being implemented with municipalities playing the lead coordinating role



2011




Figure 3. 2 Bar chart of Personnel of USDP Cell at PMU

PMU Staffing and responsibility chart for USDP Cell at PMUPeriod January - December 2011

L = leadC = considerable input

S = support1) USDP

CELL1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4

Long term PMU staffsJan Oomen/Bram van der Boon Team Manager I PMU S S S S S S 1.50Syarif Puradimadja Co-Team Manager /Urban Planning Engineer N PMU L S S L S S S S L 5.00Moch. Khalid Arya Sr. Technical & Environmental Engineer N PMU S L L S C C S S S 4.00Yuliana Halim Technical Expert/Urban Development Expert N PMU S S S S 5.50Bachtarudin Gunawan. Knowledge Management N PMU C C C S L S S S 2.50Ida Bagus Hendra Gupta Monitoring and Evaluation Expert N PMU C S S S L 1.00

Total 19.50Supporting expert of PMUAvianti Zulaicha Sr. Capacity Building Spec. (Institutional Dev't) N PIU-IF S S C S S S S 1.00Alwis Rustam Communication Development Expert N PIU-AE C L S S S S 1.50Ritzky Cahyanto Financial Specialist N PIU-IF S C C S L S S 1.50John de Bresser Sr. Capacity Building & Training Specialist I PIU-IF S S C C 1.00

Total 5.00Special Input to PMU CellHony Irawan Campaigns and Promotion Specialist N PIU-K C C 1.00Asep Winara PPP Specialist N PIU-DN C C 0.50Christina Yuni Kusimiati Sr. Institutional Development Specialist N PIU-DN S C C C 1.00

Total 2.50Grand Total 27.00

I = International, N = National

JUL

MO

NE

V S

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m

Dev

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men

t

Name Job title Sup

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Nat

iona

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JUN AUG

Main tasks for 2011

INPU

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and

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Inst

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Dev

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HR

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Cap

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Bui

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sm SEP OCT NOV DECJAN FEB MAR APR MAY




3.2 USDP Cell at PIU‐Advocacy and Empowerment


During the year 2011 USDP Cell at PIU‐AE will focus its activities on supporting the PIU‐AE and implementation as well as program management, mainly for the following activities: 1. USDP Cell at PIU‐AE in USDP lead role :

a. Support and assist related ministries to develop the needed concept of advocacy, campaign, and promotion,

b. Support and assist the development of advocating role of AKKOPSI, c. Support and facilitate the preparation of city selection agenda for 2012 and 2013 PPSP

implementation, d. Support and assistance of knowledge transfer and learning process to related stakeholder in the

certain level of government, e. Propose the preparation of CSR/PPP detail concept, f. Propose the preparation of social participation and gender detail concept, g. Propose and implement pilot projects as a best practice and solution for 3 sanitation sub‐sector

2. In supporting role :

a. Contribute to PIUs, PMU and AKKOPSI events and trainings and monitoring quality of materials/tools communications,

b. Contribute in conceptual preparation and design, syllabus of capacity building for communication, and support implementation of training of trainers (ToT) of White Books and CSS for PMU and PIU team,

c. Provide inputs and support to UC PIU‐AE and other PIUs and PMU in organizing and implementing workshop at national and/or regional level in dissemination/socialisation PPSP regulation and prepa‐ration of PPSP institutional at national, provincial and city/regency level,

d. Support UC PMU to support PMU in organizing and implementing national workshops, trainings and knowledge events,

e. Support to UC PMU to make sure all produced manuals/tools, design and conceptual guidelines are properly disseminated and shared with relevant stakeholders,

f. Provide support to facilitator 2011 (CF/PF and technical assistance team) in a number of trainings and coaching.

3.2.2 Per Quarter

1st Quarter

1. USDP Cell at PIU‐AE in USDP lead role : a. Internalize of implementation strategy and annual work plan, b. Share and transfer knowledge to PIU‐AE team on implementation their roles and tasks, c. Coordinate preparation and implementation of districts/cities candidate of PPSP participants for

2012, d. Assist PIU‐AE team in assessing White Book, CSS and PM (content quality and ownership), e. Assist for PPSP communicators in PMU and implementation team, evaluate, develop and produce

materials/tools communications and advocacy and empowerment of PPSP’s principals and mission, f. Facilitate the improvement of institutional design of PIU‐AE, g. Prepare conceptual note for communications skill trainings and workshop for PPSP champions,

agent advocacy and communicators, h. Develop internalization of communication principles, advocacy and empowerment skill/knowledge

implement studies/assessment and drafting SSK, i. Assist PIU‐AE in using monitoring and evaluations system of PPSP.




2. In supporting role : a. Contribute to PIUs, PMU and AKKOPSI events and trainings and monitoring quality of materials/tools

communications, b. Provide support to evaluation PPSP 2010 and 2011 as an input for institution strengthening and

capacity building at central and local government, c. Contribute in capacity building and conceptual preparation and implementation for communication,

and support implementation of training of trainers (ToT) of White Books and CSS for PMU and PIU team,

d. Provide inputs and support to UC‐AE and other PIUs and PMU in organizing and implementing workshop at national and/or regional level in dissemination/socialization PPSP regulation and prepa‐ration of PPSP institutional at national, provincial and city/regency level,

e. Support UC PMU to support PMU in organizing and implementing national workshops, trainings and knowledge events,

f. Support to UC PMU to make sure all produced manuals/tools, design and conceptual guidelines are properly disseminated and shared with relevant stakeholders,

g. Provide support to facilitator 2011 (CFs/PFs) and technical assistance, h. Preparing design, syllabus and facilitate implementation of training of trainers (ToT) of White books

and CSS for PMU and PIU.

2nd Quarter

1. USDP Cell at PIU‐AE in USDP lead role : a. Share and transfer knowledge to PIU‐AE team on implementation their roles and tasks, b. Technical assistance and quality assessment of material/tools, campaign, and promotions

development for PMU and other implementation team of PPSP, c. Implementation of mainstreaming PMJK, Hygiene promotions and Public Private Partnership

aspects, d. Develop and re‐produce materials and tools communications, e. Assist PIU‐AE team in assessing White Book, CSS and PM (content quality and ownership), f. Develop capacity the members of PIU AE to monitor, evaluate, and develop all of communications

and advocacy and empowerment of PPSP’s principals and mission (mini participative coaching), g. Facilitate the improvement of institutional design of PIU‐AE, h. Communications skill trainings and workshop for PPSP champions, agent advocacy and

communicators, i. Internalize communication principles, advocacy and empowerment skill/knowledge implement

studies/assessment and drafting SSK, j. Assist PIU‐AE in using monitoring and evaluations system of PPSP.


a. Contribute to PIUs, PMU and AKKOPSI events and trainings and monitoring quality of materials/tools communications,


c. Provide inputs and support to UC‐AE and other PIUs and PMU in organizing and implementing workshop at national and/or regional level in dissemination/socialization PPSP regulation and preparation of PPSP institutional at national, provincial and city/regency level,

d. Support UC PMU to support PMU in organizing and implementing national workshops, trainings and knowledge events,

e. Support to UC PMU to make sure all produced manuals/tools, design and conceptual guidelines are properly disseminated and shared with relevant stakeholders,




f. Provide support to facilitator 2011 (CF/PF and technical assistance team) in a number of trainings and coaching.

3 rd Quarter

1. USDP Cell at PIU‐AE in USDP lead role : a. Share and transfer knowledge to PIU‐AE team on implementation their roles and tasks, b. Technical assistance and quality assessment of material/tools, campaign, and promotions

development for PMU and other implementation team of PPSP, c. Implementation of mainstreaming PMJK, Hygiene promotions and Public Private Partnership

aspects, d. Communications skill trainings and workshop for PPSP champions, agent advocacy and

communicators, e. Assist PIU‐AE team in assessing White Book, CSS and PM (content quality and ownership), f. Develop capacity the members of PIU AE to monitor, evaluate, and develop all of communications

and advocacy and empowerment of PPSP’s principals and mission (mini participative coaching), g. Facilitate the improvement of institutional design of PIU‐AE, h. Internalize communication principles, advocacy and empowerment skill/knowledge implement

studies/assessment and drafting SSK, i. Assist PIU‐AE in using monitoring and evaluations system of PPSP.


a. Support UC PMU to support PMU in organizing and implementing national workshops, trainings and knowledge events,


c. Provide inputs and support to UC PIU‐AE and other PIUs and PMU in organizing and implementing workshop at national and/or regional level in dissemination/socialization PPSP regulation and preparation of PPSP institutional at national, provincial and city/regency level,

d. Support to UC PMU to make sure all produced manuals/tools, design and conceptual guidelines are properly disseminated and shared with relevant stakeholders,

e. Provide support to facilitator 2011 (CF/PF and technical assistance team) in a number of trainings and coaching.

4th Quarter

1. USDP Cell at PIU‐AE in USDP lead role : a. Coordinate preparation and implementation of districts/cities candidate of PPSP participants for

2013, b. Implementation of mainstreaming PMJK, Hygiene promotions and Public Private Partnership

aspects, c. Communications skill trainings and workshop for PPSP champions, agent advocacy and

communicators, d. Assist PIU‐AE team in assessing White Book, CSS and PM (content quality and ownership), e. Develop capacity the members of PIU AE to monitor, evaluate, and develop all of communications

and advocacy and empowerment of PPSP’s principals and mission (mini participative coaching), b. Facilitate the improvement of institutional design of PIU‐AE, c. Internalize communication principles, advocacy and empowerment skill/knowledge implement

studies/assessment and drafting SSK, d. Evaluate training and events of program PPSP 2011.




2. In supporting role : a. Support UC PMU to support PMU in organizing and implementing national workshops, trainings and

knowledge events, b. Contribute in conceptual preparation and design, syllabus of capacity building for communication,

and support implementation of training of trainers (ToT) of White Books and CSS for PMU and PIU team,

c. Make sure all produced manuals and guidelines are properly disseminated and shared with relevant stakeholders.


The bar chart of activities for the USDP cell at PIU‐AE is presented in Figure 3.3 and the bar chart of personnel in Figure 3.4.




Figure 3. 3 Bar chart of Activities of USDP Cell at PIU‐AE

Bar chart of Activities of USDP Cell at PIU‐AE

1 2 3 4

OUTPUTS

PMU

AE IF T 1 2 3 45 6

Janu

ary

Februa

ry

March

April

May

June

July

Augu

st

Septem

ber

Octob

er

Novem

ber

Decem

ber

1.1 Support government (TTPS/PMU and PIUs) in annual process of city selection

Support PIU Advocacy and Empowerment to coordinate the districs/cities selection process C L S S L S S

Coordinate support to provide advocacy and communication materials and tools needed in city selection process C L S S L S S

Support PIU Advocacy and Empowerment in developing general criteria of criteria for PPSP 2012 district/city targeted C L S S S S S

Support PIU Advocacy and Empowerment in monitoring the municipal selection conducted by provinces S L S S L S S

Support PIU Advocacy and Empowerment in facilitating the additiional province or municipal, if any S S S S L S S S S

Support the advocacy and campaign materials and tools for socialization of "Surat Edaran" C L C S S C S S S

Provide input to facilitator recruitmen plan; including input for facilitator training sylabus S C L S

Provide input to PFs/CFs performance monitoring system S S S S L

Facilitate PIU AE in facilitator training by providing advocacy, communication, PMJK and private sector promotion materials S L S S S S S

Provide advocacy and communication material to institutional readiness monitoring events L C S S L

1.2 Review and streamline the CSS process to enable scalling up the CSS while maintaining quality and local ownership

Review Practical Guideline needed L S S S S S

Technical support to get TTPS approval on final draft of all manual needed, if any L S S S

Maintain and complete the monitoring system on CSS development conducted by municipal L S S S S L

Support the coordination of White Book and CSS evaluation C S S L S S S S L

Advocate TTPS to be involved in White Book and CSS public consultation L C S S C S

Support the implementation of SSK Preparation Learning Forum (lesson learned) L C S S C S

Deliver every latest manual/guideline/practical guideline into website L C S S S

Assist in maintaining and updating website related to SSK preparation L S S S C S

1.3Train PFs/CFs via TOT and provide coaching and facilitation regarding planning process and product Identify national/regional learning institution to serve as resources center(s) for the training and facilitationSupport training preparations, and content of communications, PMJK and private sector participation aspects S L S S

Provide materials and tools of training as needed C L C C S S S S S

1.4 Provide guidance and support to CFs and PFs to ensure that CSS are of a high quality, poor inclusive and lead to action plans for pro‐poor investments

Support the White Book and CSS monitoring regarding communication, pmjk, and private participation aspects S L S S C

Support "hub‐system" implementation regarding communication, PMJK, and private sector participation aspects C L S S C

2.1Ensure the technical capacity of PMU/ PIUs and a high quality technical assistance to PFs/CFs and Pokjas (indirectly) including assistance from specialist consultantKnowledge transfer to PIU AE regarding communication, PMJK, and private sector participation aspects L C S S S

Develop promotion and advocacy event for program memoranda S L S C C S

2.2Assist PMU and PIU with ongoing support and guidance to all cities in the PPSP via : website, making available guidance note, manuals, and other advisory material, networking events and national or regional workshops ensuring close cooperation and good coordination with other projects and programs in urban sanitation sector

Contributing to advocacy, communication and social campaign materials in PPSP website as tool for PPSP stakeholders C L C C S S S S S

Develop practical guidance and act as trainer/resource person in pmjk campaign training, both theoritical and practical training S L C S

Support in providing and developing display, sanitation campaign material and distribution materials in sharing event C L S S S S S S S

Support PMU's knowledge management to conduct knowledge event regarding PMJK and hygiene promotion and sanitation at national level L C S S

Support PMU's knowledge management to conduct knowledge event regarding public private partnership issues L S S S

Support implementation of City Summit and Rembuk Sanitation National event L C S S S S S S S

Maintain the relationship with other program/projects through meetings and advocacy/communications event participation/support L C S S

Strengthen sanitation stakeholders in partnership, alliances and networking, including the media circle in national and local level L C S S



2011Roles: Lead(L)/Supporting(S)USDP‐CELL TEAMS

USDP SUPPORT: USDP CELL at PIU ‐ AE





Bar chart of Activities of USDP Cell at PIU‐AE (Cont’d)

1 2 3 4

OUTPUTS

PMU

AE IF T 1 2 3 45 6

Janu

ary

February

March

April

May

June

July

August

Septem

ber

Octob

er

Novem

ber

Decem

ber


Support the facilitation of sorting SSK programs into funding resources C C L S L S

Provide program memoranda training material, regarding social and private funded program S C L S

Support the implementation of program memoranda for PFs and CFs S S S L S L S

Support the facilitation of program memoranda preparation under UC‐T coordination S S S L L

Support the consolidation of program memoranda that funded by society and private S S S L L

Support the facilitation on revising the program memoranda funded by society and private S S S L L

3.2Ensure that program memoranda are pro‐poor, address the expressed needs of under served customers and work towards the national target of eliminating open defecationSupport the review of SSK focusing on the program in the area of under served customer L C C

3.3 Facilitate small‐scale municipal pilot project to resolve key challenges identified in SSK

Provide advocacy, communication, and campaign material for project preparation S C L S L S

Facilitate the social marketing and mobilization, also community preparation for the implementation of the pilot project S L S C C

Provide "pilot project " for model of solution and best practices of 3 sub sector (waste water, solid waste and drainage) S L C S L

4.1Ensure that municipalities and provincial governments have all necessary standard documents, for city sanitation planning, preparation of technical proposal / program memoranda, procurement and implementationProvide program memoranda and implementation advocacy and communication material to be distributed to province and municipal S C S C L

4.2

Advocate for, and support government in, the establishment of operational links between SSK formulation and access to finance for sanitation improvement; clarify and communicate to local governments the available financing options and mechanism, advocate for, and support the development of an urban sanitation investment framework at national level, document and disseminate nationally lessons learned in advocacy to inform strategy and decision making at national levelProvide program memoranda and implementation advocacy and communication material to be distributed to related ministries S C S L L

Provide program memoranda and implementation advocacy and communication material to be distributed to related private sector or donor S C L L

Support advocacy of program memoranda and implementation to various parties S C L L

Provide advocacy material needed in program memoranda and implementation training for TTPS C S S L L

Provide input on sylabus and implementation of program meoranda and implementation training for TTPS C S S L L

5.1 Design of a monitoring framework for PPSP and ensure that lesson learned are used to inform national strategy and decision making

Support in internal regular PPSP progress update and consolidation among PIU team and high ranking official government of Health Ministry S L S C C

Develop popular version of lesson learned into a periodically publication L C S S S S S S C

Deliver lesson learned that experinced during undertake the PPSP facilitation S L S S S S S S C

Provide input to the monitoring and evaluation system that being developed S S S S S S S S L

5.2 Monitor the quality of PPSP activities to ensure quality of city planning process, as well as the program memoranda and fostering of municipal ownership

Provide input to the monitoring and evaluation system S S S S S S S S L


Provide input to the system of SSK absorption in the city planning process S S S L S S L S S

5.4Monitor the implementation of physical works and the outcome of new investments (small scale work will generally be managed by the municipality, with larger investments implemented by central government via MPW)Provide input to the LFA S S S S S S S S L

Provide input to the evaluation and monitoring system S S S S S S S S L

5.5Establish a system for monitoring of the technical quality of physical works being implemented (under DAK), as well as the effectiveness and equity of benefits related to these worksProvide input to the monitoring for implementation under DAK S S S S S C L

Provide input to the system for outcome monitoring of investment under DAK S S S S S C L




2011

3. Quality technical proposals, based on poor‐inclusive SSKs are developed and being implemented with municipalities playing the lead coordinating role

Roles: Lead(L)/Supporting(S)USDP‐CELL TEAMS

USDP SUPPORT: USDP CELL at PIU ‐ AE




Figure 3. 4 Bar chart of Personnel of USDP Cell at PIU‐AE

Staffing and responsibility chart for USDP cell PIU-AEPeriod January - December 2011


S = support1) USDP

CELL

1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4

USDP CONSULTANTS

Long term staff Team 1Alwis Rustam Comm.Spec. / (Acting ) Senior Communications & PR Specialist N AE L C L C S C 1.50Hony Irawan Campaign and Promotions Specilaist N AE S C C L C S 6.00Rianiagustin Mozar Community Development Specialist N AE S S C C L L 4.00Asep Winara Public Private Partnership Specialist N AE S S C C L S 1.00TBN Comm.Spec. (or ) Senior Communications & PR Specialist N AE S C C C C C 10.50TBN Advocacy Event and Media Relations Specialist N AE S L C S S C 10.50

Total 33.50Short term staff from other Teams/CellsAvianti Zulaicha Senior Institutional Dev. Specialist N IF S S 1.00Eko Widodo Senior Environmental Specialist N T S S 2.50Bachtarudin Gunawan Knowledge Management Expert N PMU S S 1.00Renan J Indra Environmental Specialist N T S S 1.00Hendra Gupta Monev Specialist N T S S 0.50Amrizal Amir Finacial Specialist N IF S S 0.50Christiana Yuni K. Senior Institutional Dev. Specialist N IF S S 0.50Ritzky Cahyanto Finacial Specialist N IF S S 1.00Christine Sijbesma Senior Community Development & Gender Specialist I AE S C 1.50Ingeborg Krukkert Senior Hygiene Promotion Specialist I AE S C 1.50



JUN

Main tasks for 2011

Man

agem

ent/C

oord

inat

ion

and

Rep

ortin

g

Adv

ocac

y &

Pro

mot

ion

for

City

/Dis

trict

Sel

ectio

n

Mai

nstre

amin

g P

MJK

, H

ygie

ne P

rom

otio

n an

d P

PP

DECSEP OCTFEB MAR APR MAY NOV

Name Job title Mon

itorin

g an

d E

valu

atio

n (P

rogr

ess

& Q

A)

INPU

T IN

MM

201

1

JAN

Cap

acity

Bui

ldin

g, T

rain

ing

and

Gui

delin

es

Mat

eria

l, C

ampa

ign

&

Prom

otio

n D

evel

opm

ent

and

Sup

porti

ng E

vent

s JUL AUG




3.3 USDP Cell at PIU‐Institutional and Funding


During the year 2011 USDP Cell at PIU‐IF will focus its activities on supporting the PIU‐IF, and supporting to Team implementation, mainly for the following activities: 1. USDP Cell at PIU‐IF in USDP lead role :

a. Support and assist the preparation of capacity building “grand design”, b. Support and assist the preparation of training programs, c. Support and assist the preparation of training module, d. Support and assist the implementation of TOT, e. Promote the development of arrangement (at province and city level) for :

• Sanitation management,

• SPM guidance implementation. f. Support the development of general guidance for sanitation budget allocation as a development

priority in provincial and city budget for 2012, g. Support and assist the development of criteria and policy regarding sanitation budget allocation can

be derived from central budget, h. Promote the effort to optimal the budget allocation for sanitation development, i. Support and assist the development of sanitation institutional preparation guideline at local level, j. Support to strengthen the function, role, and capacity of provincial Pokja, k. Support and assist the implementation of PPSP institutional Monev.


a. Provide support to evaluation PPSP 2010 and 2011 as an input for institution strengthening and capacity building at central and local government,

b. Facilitate the improvement of institutional design of PIU T, c. Assistance to Cell at PIU AE in selection of cities included in PPSP batches for 2012 and 2013, d. Provision general implementation support in strengthening organization of AKKOPSI and private

sector training centre, e. Provide support to facilitator 2011 (CF and PF) training, f. Support to facilitator recruitment, g. Provide support to quality assessment of White book and CSS, h. Support in development of Guideline of Program Memorandum for institutional and financial

aspects (Guidance note), i. Provide support the guideline on institutional strengthening of district and city Pokja in program

memorandum phase, j. Prepare guideline on PPP (public private partnership) for institutional and financial aspect, k. Provide input to monitoring and evaluation procedures and finalization of supporting Manuals and

Guidelines and monitoring and evaluation protocols all related to institutional and financial preparation phase,

l. Provide input on development and operation of web Training PPSP, m. Make sure all produced manuals and guidelines are properly disseminated and shared with relevant

stakeholders.




3.3.2 Per Quarter

1st Quarter

1. USDP Cell at PIU‐IF in USDP lead role : a. Prepare training model and program PPSP 2011 based on Training Need Assessment (TNA) results, b. Preparing Grand Design Capacity Building PPSP, c. Coordinate preparation of training materials (modules) for PPSP Training program 2011, d. Preparing design, syllabus and facilitate implementation of training of trainers (ToT) of White books

and CSS for PMU and PIU, e. Prepare design, syllabus, and coordinate facilitation of training program implementation for KMW

and KMP, f. Prepare design, syllabus, and coordinate facilitation of training program for province Pokja on

facilitation development of White book, CSS and Memorandum Program Sanitation Sector (MPSS), g. Prepare design and facilitate implementation of team building USDP, PMU and PIUs, h. Evaluate training program PPSP 2011, i. Provide input for draft INPRES PPSP, j. Develop capacity the members of PIU IF to monitor, evaluate, and develop strategic inputs in

developing Pokja and ensuring financial support in province and local level (by regularly mini coaching),

k. Facilitate the improvement of institutional design of PIU IF, l. Provide support to implementation of monitoring and ensuring institution and financial readiness of

local government to engage in PPSP in the year 2011 and 2012, m. Carry out institutional mapping, thematic training, institution strengthening and Monev at 6 pilot

province: South Sumatera, Central Java, East Java, Bali, West Kalimantan, and South Kalimantan, n. Prepare guideline on institutional strengthening of province Pokja, o. Develop strategic inputs to the Regulation of Minister of Home Affairs in emphasizing compulsory

local budget support for PPSP implementation in local level, p. Develop internalization model of SSK into routine program and budget plan in local level through

synchronizing model of SSK and the Regulation of Minister of Home Affair No. 54/2010, q. Supports update Guideline Source identification and Funding Mechanism sanitation sector.



b. Facilitate the improvement of institutional design of PIU‐T, c. Assistance to UC PIU‐AE in selection of cities included in PPSP batches for 2012 and 2013, d. Provide support to facilitator 2011 (CF and PF) training, e. Provide support to quality assessment of White book and CSS, f. Support in development of Guideline of Program Memorandum for institutional and financial

aspects (Guidance note), g. Provide input to monitoring and evaluation procedures and finalization of supporting Manuals and

Guidelines and monitoring and evaluation protocols all related to institutional and financial preparation phase,

h. Provide input on development and operation of web Training PPSP, i. Make sure all produced manuals and guidelines are properly disseminated and shared with relevant

stakeholders.




2nd Quarter

1. USDP Cell at PIU‐IF in USDP lead role : a. Prepare training model and program PPSP 2011 based on Training Need Assessment (TNA) results, b. Preparing Grand Design Capacity Building PPSP, c. Coordinate preparation of training materials (modules) for PPSP Training program 2011, d. Preparing design, syllabus and facilitate implementation of training of trainers (ToT) of White books

and CSS for PMU and PIU, e. Prepare design, syllabus, and coordinate facilitation of training program implementation for KMW

and KMP, f. Prepare design, syllabus, and coordinate facilitation of training program for province Pokja on

facilitation development of White book, CSS and Memorandum Program Sanitation Sector (MPSS), g. Prepare design and facilitate implementation of team building USDP, PMU and PIUs, h. Evaluate training program PPSP 2011, I. Provide input for draft INPRES PPSP, j. Carry out institutional mapping, thematic training, institution strengthening and Monev at 6 pilot

provinces: South Sumatera, Central Java, East Java, Bali, West Kalimantan and South Kalimantan, k. Prepare guideline on institutional strengthening of province Pokja, l. Provide support in updating Guideline on institutional preparation and indication program activities

of PPSP at local level, m. Provide support on socialization of circular letter Minister of Home Affairs to province and

municipalities selected for PPSP 2012 concerning Pokja preparation and budget allocation, n. Prepare guideline on regulator and operator of sanitation sector, o. Supports update Guideline Source identification and Funding Mechanism sanitation sector, p. Support to facilitate training program of Source identification and Funding Mechanism sanitation

sector.


a. Provision general implementation support in strengthening organization of AKKOPSI and private sector training centre,

b. Support to facilitator recruitment, c. Provide support to quality assessment of White book and CSS, d. Support in development of Guideline of Program Memorandum for institutional and financial

aspects (Guidance note), e. Provide support the guideline on institutional strengthening of district and city Pokja in program

memorandum phase, f. Prepare guideline on PPP (public private partnership) for institutional and financial aspect, g. Provide input on development and operation of web Training PPSP, h. Make sure all produced manuals and guidelines are properly disseminated and shared with relevant

stakeholders. 3 rd Quarter

1. USDP Cell at PIU‐IF in USDP lead role : a. Coordinate preparation of training materials (modules) for PPSP Training program 2011, b. Evaluate training program PPSP 2011, c. Provide input for draft INPRES PPSP, d. Provide support to implementation of monitoring and ensuring institution and financial readiness of

local government to engage in PPSP in the year 2011 and 2012, e. Carry out institutional mapping, thematic training, institution strengthening and Monev at 6 pilot

province: South Sumatera, Central Java, East Java, Bali, west Kalimantan, and South Kalimantan,




f. Provide support on socialization of circular letter Minister of Home Affairs to province and municipalities selected for PPSP 2012 concerning Pokja preparation and budget allocation,

g. Support to facilitate training program of Source identification and Funding Mechanism sanitation sector.


a. Assistance to Cell at PIU AE in selection of cities included in PPSP batches for 2012 and 2013, b. Provision general implementation support in strengthening organization of AKKOPSI and private

sector training centre, c. Support to facilitator recruitment, d. Provide support the guideline on institutional strengthening of district and city Pokja in program

memorandum phase, e. Provide input on development and operation of web Training PPSP, f. Make sure all produced manuals and guidelines are properly disseminated and shared with relevant

stakeholders.

4th Quarter

1. USDP Cell at PIU‐IF in USDP lead role : a. Coordinate preparation of training materials (modules) for PPSP Training program 2011, b. Prepare design, syllabus, and coordinate facilitation of training program implementation for KMW

and KMP, c. Prepare design, syllabus, and coordinate facilitation of training program for provincial Pokja on

facilitation development of White book, CSS and Memorandum Program Sanitation Sector (MPSS), d. Evaluate training program PPSP 2011.

2. In supporting role


b. Provide input on development and operation of web Training PPSP,



The bar chart of activities for the USDP cell at PIU‐IF is presented in Figure 3.5 and the bar chart of personnel in Figure 3.6.




Figure 3. 5 Bar chart of Activities of USDP Cell at PIU‐IF

Bar Chart of Activities for the USDP Cell at PIU ‐ IF

1 2 3 4

OUTPUTS PMU

AE IF T 1 2 3 45 6

Janu

ary

Febr

uary

Marc

h

April

May

June

July

Augu

st

Sept

embe

r

Octo

ber

Nove

mbe

r

Dece

mbe

r

Facilitate PIU Institutional in supporting city selection workshop C L S S L C SFacilitate PIU Institutional in supporting the municipal selection monitoring C L S S L C SSupport PIU Institutional in conducting institutional and financial readiness monitoring for PPSP 2011 municipals C S L S S C CSupport PIU Institutional in preparing draft Surat Edaran regarding budget allocation and requirement for PPSP 2012 S S C LSupport the socialization of the "Surat Edaran" S S L S S C S S C

Review White Book and CSS guideline and manual regarding strategic planning, institutional, and financial aspects S S C S L S SReview and complete the facilitating manual for facilitator S S L S S C S S SSupport the White Book and CSS monitoring regarding institutional and financial aspects C S L C SProvide inputs to update the FAQ on website based on PPSP lesson learned 2010 S S L S S C S S S

Develop PF/CF training plan S S L S S C C C SDevelop province training plan S S L S S C C C SSupport the development of training center (selected) training plan S S C S S L S S SProvide institutional and financial training materials for PFs/CFs training S S C S S L S S SCoordinate the collection of all training materials S S L S S S S S SSupport the implementation of TOT on White Book and CSS for province S S L S S C S S SSupport the implementation of KMW training S S S L S S L S S

Support the White Book and CSS monitoring regarding institutional and financial aspects S S C S S L S S SSupport "hub-system" implementation regarding institutional and financial aspects S S S S S L C S S

Support PIU Institutional in preparing facilitator recruitment plan (PPSP 2012) S S S L S S C S SSupport the implementation of facilitator recruitment (PPSP 2012) S S S L S S C S SDevelop facilitator training plan for PPSP 2011 and 2012 S S L S S S S S SDevelop cylabus for facilitator training S S L S S S S S SSupport the implementation of facilitator training S S L C S S C S SSupport the refreshment training for facilitator S S L C S S C S SPrepare the institutional and financial material for facilitator training S LProvide input to PFs/CFs performance monitoring system S C C LSupport the implementation of institutional readiness monitoring for PPSP 2012 municipal C L CArrange and conduct TNA for PMU and PIUs member S S L S S S S S SSupport TNA result to UC-T LSupport for institutional and financial aspect in developing the draft of program memoranda S LDesaign and develop PPSP 2011 training program, including develop web-based PPSP training program (TNA on-line) S S L S S S S S SPrepare training module for PPSP 2011 (selected training program) S S L S S S S S SConduct TOT for PMU and PIU regarding facilitation on White Book and CSS preparation S S L S S S C S

Support in updating Guideline of institutional preparation and PPSP indicative activities for province and municipals S C L SSupport the preparation of the strengthening the Pokja provinces guideline in terms of PPSP facilitation to municipals S C L SSupport the implementation of Pokja training for province S S L S S C S S SSupport in updating the Guideline of financial sources and mechanism for sanitation development C S C S S L S S SPrepare the guidance note of financial aspect to program memoranda preparation S S C LSupport the implementation of workshop regarding financial sources and mechanism S S L S S C S S SProvide input (guidance note material) to sanitation funding workshop S S C S S L S S S

2.1 Ensure the technical capacity of PMU/ PIUs and a high quality technical assistance to PFs/CFs and Pokjas (indirectly) including assistance from specialist consultant

2.2 Assist PMU and PIU with ongoing support and guidance to all cities in the PPSP via : website, making available guidance note, manuals, and other advisory material, networking events and national or regional workshops ensuring close cooperation and good coordination with other projects and programs in urban sanitation sector


1. Large number of cities are mobilised to develop poor-inclusive City-wide Sanitation Strategy



1.3 Train PFs/CFs via TOT and provide coaching and facilitation regarding planning process and product Identify national/regional learning institution to serve as resources center(s) for the training and facilitation

1.4 Provide guidance and support to CFs and PFs to ensure that CSS are of a high quality, poor inclusive and lead to action plans for pro-poor investments

2011USDP-CELLS TEAMS


USDP SUPPORT: USDP CELL at PIU - IF Roles: lead (L)/supporting(S)




Bar chart of Activities of USDP Cell at PIU‐IF (Cont’d)

1 2 3 4

OUTPUTS PMU

AE IF T 1 2 3 45 6

Janu

ary

Febr

uary

Marc

h

April

May

June

July

Augu

st

Sept

embe

r

Octo

ber

Nove

mbe

r

Dece

mbe

r

Support to syncronize SSK program into available funding resources S S S S S C L C SSupport UC-T in conducting consolidation of various funding resources to achieve initial funding agreement S S C L S C S S SUndertake TNA for PFs/CFs training on program memoranda C S LProvide institutional and financial aspects training material for PFs/CFs program memoranda training C L CConsolidate program memoranda training material needed S C LSupport the implementation of program memoranda training for PFs/CFs L S CSupport the facilitation of program memoranda preparation under UC-T coordination S L S CSupport the consolidation of program memoranda that funded by central or province S S L S S C S C SSupport the facilitation on revising the program memoranda funded by central or province S S L S S C S C S

Support in develop logframe for program lead to fulfill target of eliminate open defecation LSupport in develop detail institutional arrangement of the program for under served customer S S C S L S S SSupport in develop detail funding arrangement of the program for under served customer S S L S C S S S

Facilitate institutional preparation for the implementation of pilot project S C LFacilitate the development and preparation of funding mechanism for the pilot project S C L

Provide assistance in preparing the Manual / Guideline for Draft and Final Program Memorandum S C L

Organize coordination event between central and provincial Pokja AMPL to consolidate commitment among all S L CSupport in updating the Guideline of financial sources and mechanism for sanitation development S C LPrepare the guidance note of financial aspect to program memoranda preparation S S L CSupport the implementation of workshop regarding financial sources and mechanism S S L S S C S S S

Deliver lesson learned that experinced during undertake the PPSP facilitation S S L S S S S S SProvide input to the monitoring and evaluation system that being developed S S L

Provide input to the monitoring and evaluation system desaign S S LProvide input to ensure the results from monev system (especially in terms of institutional and financial) are prepared and used for policy development

Facilitate province to monitor the absorption of SSK program in annual city development plan C L SProvide input to the system of SSK absorption in the city planning process C L

Provide input to the LFA S S S S S S S S LProvide input to the evaluation and monitoring system S S C S S C S S L

Provide input to the monitoring for implementation under DAK S L CProvide input to the system for outcome monitoring of investment under DAK S C L

* L=Lead role S=Supporting Role

4.1 Ensure that municipalities and provincial governments have all necessary standard documents, for city sanitation planning, preparation of technical proposal / program memoranda, procurement and implementation

4.2 Advocate for, and support government in, the establishment of operational links between SSK formulation and access to finance for sanitation improvement; clarify and communicate to local governments the available financing options and mechanism, advocate for, and support the development of an urban sanitation investment framework at national level, document and disseminate nationally lessons learned in advocacy to inform strategy and decision making at national level






5.5 Establish a system for monitoring of the technical quality of physical works being implemented (under DAK), as well as the effectiveness and equity of benefits related to these works


3.2 Ensure that program memoranda are pro-poor, address the expressed needs of under served customers and work towards the national target of eliminating open defecation

2011USDP-CELLS TEAMS


3.3 Facilitate small-scale municipal pilot project to resolve key challenges identified in SSK

3. Quality technical proposals, based on poor-inclusive SSKs are developed and being implemented with municipalities playing the lead coordinating role.

USDP SUPPORT: USDP CELL at PIU - IF Roles: lead (L)/supporting(S)

3.1 Provide technical assistance and quality assurance to both locally funded and centrally co-funded proposals arising from SSKs, and to their implementation




Figure 3. 6 Bar chart of Personnel of USDP Cell at PIU‐IF

Staffing and responsibility chart for USDP Cell at PIU-IFPeriod January - December 2011


S = support1) USDP

CELL1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4

USDP CONSULTANTS

Long term staff Cell PIU-IFAvianti Zulaicha Senior Capacity Building/Training Specialist N IF L C L L C S 4.00Richard T. Daniel Capacity Building Specialist N IF C S C C L L 4.00Dyah Ernawati Capacity Building specialist N IF C C C 6.00Short term staff cell PIU -IF Christiana Yuni K. Senior Institutional Dev. Specialist N IF S S S 2.00Arief Budiman Institutional Dev. Specialist N IF S S 2.00Ritzky Cahyanto Finacial Specialist N IF S S 1.00Amrizal Amir Finacial Specialist N IF S S 2.00

Total 21.00Short term staff from other team and Cell John de Bresser Senior Capacity Building Specialist I IF L C C S S 3.00Alwis Rustam Communication Specialist N AE S S 1.50Ria Mozar Community Development Specialist N AE S S 2.00Hony Irawan Campaign and Promotion Specialist N AE S 2.00Asep Winara Public Private Partnership Specialist N AE S S 0.50Eko Widodo Environmental Specialist N T C S 0.50Wita Purwasih Environmental Specialist N T S S 0.50Dhanang Wuryandoko Environmental Specialist N T S S 0.50Ida Bagus Hendra Gupta Monitoring and Evaluation Specialist N PMU S S 1.50Bachtarudin Gunawan Knowledge Management Expert N PMU C 2.00M. Khalid Arya Policy Specialist N PMU C 1.50



Main tasks for 2011

Man

agem

ent /

C

oord

inat

ion

APR MAY NOVJUN

Gra

nd D

esig

n C

ap

Bui

ldin

g P

PS

PTr

aini

ng M

odel

&Tr

aini

ng

prog

ram

PP

SP

201

1Tr

aini

ng D

esig

n &

pr

epar

atio

n (m

odul

) DECJUL AUG

Name Job Title INPU

T IN

MM

201

1

JAN OCTFEB MAR

Trai

ning

Fac

ilita

tion

Trai

ning

Eva

luat

ion SEP




3.4 USDP Cell at PIU‐Technical


During the year 2011 USDP Cell at PIU‐T will focus its activities on supporting the PPSP mainly for the following activities: 1. USDP Cell at PIU‐T in USDP lead role :

a. Support and assist the development of KMW and KMP facilitation concept to provincial and city Pokja,

b. Promote and develop SSK renew concept for expired SSK, c. Promote and develop concept for PM process, approach and output, d. Support and develop concept for the acceleration of consultant and facilitator recruitment at central

level, e. Support to transfer knowledge from the concept of implementation, process, and output of SSK and

PM, f. Support to preparation of PM guidance and manual, g. Support to the development of quality improvement regarding the document of White Book, SSK,

PM, and related studies, h. Promote budget allocation policy for the implementation of sanitation development, i. Support and assist to coaching clinic in order to attain the optimal output of SSK and PM at

provincial and city level, j. Support and assist to the preparation of campaign and promotion material for SSK and PM, k. Support and assist to the Monev implementation on the preparation of White Book, SSK, and PM.


a. Assist UC PIU‐AE supporting PIU‐AE in organizing and implementing national and regional workshops in the city selection process,

b. Provide inputs and support to UC PIU‐IF to support PIU‐IF in organizing and implementing workshop at national and/or regional level in dissemination/socialization PPSP regulation and preparation of PPSP institutional at national, provincial and city/regency level,

c. Assist UC‐PMU supporting PMU in organizing and implementing national workshops, trainings and knowledge events,

d. Support to UC‐PMU to make sure all produced manuals and guidelines are properly disseminated and shared with relevant stakeholders.

USDP Cell PIU‐T (UC PIU‐T) activities in 2011 are focused on support PIU‐T in facilitating and support the White Books and CSS development in new selected cities under PPSP. The others main activities of UC PIU‐T are not only to support PIU‐T in facilitating WB and CSS, but also in facilitating Program Memorandum development in the cities which have their own CSS. To make sure the quality of process and product in facilitation and development those documents, UC PIU‐T also support PIU‐T in ensuring all manuals and guidelines are properly disseminated and distributed with PPSP stakeholders and support in providing and implementing monitor system to the process and products (technical standard and quality control).




3.4.2 Per Quarter

1st Quarter

With reference to the above‐mentioned main activities and the detailed work plan (see Figure XYZ in Section 3.4.3), during the 1st quarter USDP Cell PIU‐T will be mainly engaged with:

1. USDP Cell at PIU‐T in USDP lead role :

a. Provide the proposal to PIU‐T with regard on PIU‐T institutional set up, b. Support to consolidate PIU‐T annual work plan, c. Support in disseminating PPSP (mainly stage 3 and 4) to the relevant national consultants and/or

Professional Organization of Consultants at national level, d. Assist in procurement of KMWs and KMPs 2011 (general support), e. Assist in implementing training program to KMWs and their facilitators (PFs/CFs) for 4 regions, f. Assist in implementing training program to KMPs and their facilitators at provincial level, g. Provide support to the Pokjas of 9 cities in finalizing a Draft PM which includes selected city visits

and office based coaching, h. Review the manuals and guidelines on CSS stage and Finalize Manuals and Guidelines supporting the

PM stage, i. Prepare training modules on CSS stage and PM stage with relate to technical aspects, j. Review the status of SSK preparation of the 41 PPSP cities which were included in the 2010 (general

review), k. Initiate the development of quality assessment tools for the Program Memorandum, l. Develop realistic indicators and protocols for a monitoring and evaluation program for PPSP with

initial emphasis on KMWs, KMPs and PFs/CFs performance. 2. In supporting role :

a. Assist UC‐IF with the organization and delivery of the training of PMU, PIUs and Provincial Pokjas and Provincial Satkers.

2nd Quarter 1. USDP Cell at PIU – T in USDP lead role :

a. Assist the preparation of ToR for KMWs and KMPs for the 2012 procurement, b. Assist in identifying and determining the needs of facilitators for PPSP 2012 (stage 3), c. Review the related manuals and guidelines on CSS stage, d. Provide regular coaching clinic to KMWs, indirectly CFs/PFs (at regional level), e. Provide support to implement Quality Assessment of WB and CSS through panel forum, f. Provide support in implementing Knowledge Event‐Priority Setting Approach on White Book

development, g. Support and provide inputs on WB and CSS Regional Workshop (on regional basis and/or in selected

cities), h. Support to implement the Web‐based “Hub‐system”‐Question and Answer, i. Finalizing and further refining the scope of activities and work plan for the provision of USDP

support to the KMPs and PFs/CFs, j. Continue compiling and finalizing supporting documents for the implementation stage related to

procurement, contract management, construction supervision, quality assessment and control and monitoring and evaluation,

k. Prepare TORs and Guidelines for coaching clinics to be organized to support and improve the efforts of the KMPs and PFs/CFs,

l. Assist PIU‐T with the identification of 3 suitable pilot projects and the selection of (possible alternative) technology options,

m. Continuous support to implement monitoring of PPSP (White Book, CSS, PM development).




2. In supporting role : a. Assist UC‐AE with the effective dissemination of all completed Manuals and Guidelines to relevant

stakeholders, b. Assist UC‐AE in support PIU‐AE in organizing workshop/roadshow to build the commitment of cities

in their participation on PPSP 2012, c. Coordinate the finalization of the DEWATS survey and effective dissemination of the conclusions and

recommendations. 3rd Quarter

1. USDP Cell at PIU‐T in USDP lead role : a. Provide regular coaching clinic to KMWs, indirectly CFs/PFs (at regional level), b. Provide support to implement Quality Assessment of WB and CSS through panel forum‐technical

aspect, c. Provide support in implementing Knowledge Event‐System Choice and Technology options on

sanitation, d. Support and provide inputs the technical aspect on WB and CSS Regional Workshop (on regional

basis and/or in selected cities), e. Provide support on training program for CFs/PFs (refreshment‐CSS), f. Improve/modify‐as necessary‐Manuals and Guidelines that support the implementation of DPM

preparation and the execution of additional studies and detailed engineering designs, execution of AMDALs, LARAP etc.,

g. Assist PIU‐T with the planning and design of 3 pilot projects and related procurement of works, goods and services,

h. Assist PIU‐T with the development of effective quality assessment tools for the pilot projects and actual implementation.


a. Support UC‐IF to support PIU‐IF with the organization and delivery of a possible socialization and dissemination of “Surat Edaran” Ministry of Home Affairs,

b. Assist UC‐AE with the organization of City Sanitation Summit X in Banda Aceh. 4th Quarter

1. USDP Cell at PIU – T in USDP lead role : a. Assist in the preparation KMWs and KMPs procurement for PPSP 2012, b. Support in providing regular coaching clinic to KMWs and KMPs, indirectly CFs/PFs (at regional

level), c. Provide support to implement Quality Assessment of WB, CSS and PM through panel forum

(technical aspect), d. Continuous support and provide inputs on WB and CSS Regional Workshop (on regional basis and/or

in selected cities), e. Provide, if requested, general support to PIU‐T with KMW and KMP procurement, tender evaluation

etc., f. Improve/modify‐as necessary‐Manuals and Guidelines that support the implementation of DPM

preparation and the execution of additional studies and detailed engineering designs, execution of AMDALs, LARAP etc.,

g. Continuous support in monitoring the White Book, CSS and PM development progress.

2. In supporting role : a. Assist UC‐PMU in support to implement workshop on Evaluation of PPSP implementation in 2011, b. Assist UC‐AE with the organization and delivery of (regional) workshops in selecting the participating

cities for 2013.





The bar chart of activities for the USDP cell at PIU‐IF is presented in Figure 3.7 and the bar chart of personnel in Figure 3.8.




Figure 3. 7 Bar chart of Activities of USDP Cell at PIU‐T

Bar Chart of Activities for the USDP Cell at PIU ‐ T

OUTPUTS KEY TASKS AND ACTIVITIES

PMU

AE IF T 1 2 3 45 6

Janu

ary

Februa

ry

March

April

May

June

July

Augu

st

Septem

ber

Octob

er

Novem

ber

Decem

ber

1.1 Support government (PMU and PIUs) in annual process of city selectionFacilitate support during city selection workshops S S L S

Assist with preparation of ToR KMWs (for KMWs recruitment in 2012) S L

Support to identify and determine the needs of facilitators for PPSP 2012 S S L

Provide inputs to the facilitator recruitment plan, including input for facilitators training sylabus S S L

Provide input to PFs/CFs performance monitoring system S S S L


Review White Book and CSS guideline and manual regarding technical aspect S LSupport the White Book and CSS monitoring regarding technical aspect S S LDevelop White Book and CSS Training Modules S S L S

Develop Practical Guideline (as complementary of White Book and CSS Training Modules) S S S L S

Provide inputs to update the FAQ re White Book and CSS based on PPSP lessons learned 2010 S S L

1.3Train PFs/CFs via TOT and provide coaching and facilitation regarding planning process and product Identify national/regional learning institution to serve as resources center(s) for the training and facilitationPrepare criterias, job discription and performance evaluation tools S S L S

Support the preparation of training material for CF/PF Training and KMWs Training (based on TNA results) S S S L

Assist with preparation of ToR Provincial and City Facilitators S S L

Support the training of the Provincial and City Facilitators S S L S

Support the training of the KMWs S S L S

1.4 Provide guidance and support to CFs and PFs to ensure that CSS are of a high quality, poor inclusive and lead to action plans for pro‐poor investments

Support the White Book and CSS monitoring regarding technical aspects S S S S S L

Support "hub‐system" implementation regarding technical aspects S S L S

Provide regular coaching to PFs/CFs and KMWs (regional basis) S L

Support "hub‐system" implementation regarding technical aspects S S L S

2.1Ensure the technical capacity of PMU/ PIUs and a high quality technical assistance to PFs/CFs and Pokjas (indirectly) including assistance from specialist consultantSupport to implement ToT to PMU/PIUs re facilitation on White Book and CSS S L

Provide support to PIU‐T with implementation of quality assessment (white Book and SSK) through panel forum S L S

Assist with delivering training programmes for the use of PM Manuals / Guidelines based on TNA program S S L S

Provide technical expertise to assist Pokjas to use various manuals and guidelines S L

Design quality assessment tools for technical designs, tender documents, contracts etc. S L S

Provide support to PIU‐T with implementation of quality assessment S L S

2.2Assist PMU and PIU with ongoing support and guidance to all cities in the PPSP via : website, making available guidance note, manuals, and other advisory material, networking events and national or regional workshops ensuring close cooperation and good coordination with other projects and programs in urban sanitation sector

Provide inpiuts to update related Manuals, Guideline and FAQ on White Book and CSS to be uploaded on the website. S L

Support knowledge event on priority setting approach S S S L

Support knowledge event on system choice and technology options on sanitation S S S L

Support and provide input on White Book and CSS regional workshop (on regional basis and on selected cities) S S S L

Support the implementation of panel forum in Quality Assessment of White Book and CSS S S S L S



1 2 3 4USDP SUPPORT: USDP CELL at PIU ‐ T Roles: Lead (L)/Supporting (S) 2011

USDP‐CELLS TEAMS




Bar chart of Activities of USDP Cell at PIU‐T (Cont’d)


PMU

AE IF T 1 2 3 45 6

Janu

ary

Februa

ry

March

April

May

June

July

Augu

st

Septem

ber

Octob

er

Novem

ber

Decem

ber


Assistance to city Pokja finalizing Draft Program Memorandum (13 initial cities) S S S S L

Assist PIU‐T with preparation ToRs for provincial KMPs S L

Develop Manual/Guideline for the preparation of Draft and Final Program Memorandum S L

Further define supporting role of USDP‐Cell S&D S S S L

Finalization mapping funding sources and preparation Sanitation Financing guideline S S L S

Provide technical training material for KMPs S S L S

Assist with delivering of training programs for KMPs S S L S

Provide technical training material for PFs/CFs Program Memorandum training S S S L

Assist with delivering of training programs for PFs / CFs S S L S

Provide general support to the preparation of Draft and Final Program Memoranda S S S S S L

Support organisation of specific coaching clinics for KMPs & CFs/PFs related to PM Phase S S S L

Provide assistance with Workshop on Evaluation and Lessons Learned PM Preparation S S S L

Provide assistance with Road show for 63 cities (for 2012 program) S S S L

3.2Ensure that program memoranda are pro‐poor, address the expressed needs of under served customers and work towards the national target of eliminating open defecationReview SSK focusing on program in the priority area that serve the under served customer S L S S

Review SSK focusing on appropriate technology for program that serve the under served customer S S L S

Develop quality assurance tools and assessment program for Draft and Final PMs S L S

Assist with implementation of quality assurance system of Draft and Final PMs S L S

Assist with the development of MDG specific indicators related to PPSP implementation S S L

3.3 Facilitate small‐scale municipal pilot project to resolve key challenges identified in SSK

Compile and share possible alternative technological solutions related to sanitation S S L

Support performance evaluation of selected DEWATS systems S L S

Assist PIU‐T with the planning, design and tendering of works for 3 pilot projects S L

Develop quality assurance tools and implementation program for pilot programs S L S

Assist with implementation of quality assurance system for pilot projects S L S

4.1 Ensure that municipalities and provincial governments have all necessary standard documents, for city sanitation planning, preparation of technical proposal / program memoranda, procurement and implementationFacilitate compilation and dissemination of manuals, guidelines, standards and norms etc. S S S L

4.2

Advocate for, and support government in, the establishment of operational links between SSK formulation and access to finance for sanitation improvement; clarify and communicate to local governments the available financing options and mechanism, advocate for, and support the development of an urban sanitation investment framework at national level, document and disseminate nationally lessons learned in advocacy to inform strategy and decision making at national levelProvide input on sylabus and implementation of program memoranda and implementation training for TTPS S S S L

Undertake program memoranda and implementation training for TTPS S S S L


3. Quality technical proposals, based on poor‐inclusive SSKs are developed and being implemented with municipalities playing the lead coordinating role.

1 2 3 4USDP SUPPORT: USDP CELL at PIU ‐ T Roles: Lead (L)/Supporting (S) 2011

USDP‐CELLS TEAMS




Bar chart of Activities of USDP Cell at PIU‐T (Cont’d)


PMU

AE IF T 1 2 3 45 6

Janu

ary

Februa

ry

March

April

May

June

July

August

Septem

ber

Octob

er

Nov

embe

r

Decem

ber


Compile and share lessons learned and necessary feed‐back to improve quality of programs S S S S L


Provide input to the monitoring and evaluation system S S S L


Review the absorption of SSK program in the annual city development plan during conduct facilitating program memoranda and implementation S S S L

Provide input to the system of SSK absorption in the city planning process S S S L

5.4Monitor the implementation of physical works and the outcome of new investments (small scale work will generally be managed by the municipality, with larger investments implemented by central government via MPW)Develop indicators to monitor implementation physical and non physical works S S L

Support developing MONEV system for Stages 4 and 5 S S L

Support date collection, processing and evaluation process S S L

5.5Establish a system for monitoring of the technical quality of physical works being implemented (under DAK), as well as the effectiveness and equity of benefits related to these worksProvide input to the monitoring for implementation under DAK S S L

Provide input to the system for outcome monitoring of investment under DAK S S L

2 3 4USDP SUPPORT: USDP CELL at PIU ‐ T Roles: Lead (L)/Supporting (S) 2011

USDP‐CELLS TEAMS


1




Figure 3. 8 Bar chart of Personnel of USDP Cell at PIU‐T

Staffing and responsibility chart for USDP Cell at PIU - TPeriod January - December 2011


S = support1) USDP

CELL 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4

USDP CONSULTANTS

Long term staff UC-TEko Widodo Team Coordinator / Environmental Specialist N T L C C C S C C 3.00Wita Purwasih Environmental Specialist N T S L S S S S C 2.00Dhanang Tri Wuriyandoko Environmental Specialist N T S C C L S S S 1.00Mees van Krimpen Team Coordinator / Sanitation Engineer I T C C C S L C C 3.00Renan Jusal Indra Sipayung Sr. Technical & Environmental Engineer N T S L C L C L C 3.00Budi Prasetyo Technical Expert (Studies and Design) N T S S S C S S 2.00Suyitno Technical Expert (Studies and Design) N T S S S C S S 2.00Roberta Erry Kendriwati Y. Technical Expert (Studies and Design) N T S S S C S S 2.00Joy Imanputra Technical Expert (Procurement)) N T C S S C S S 2.00Suhendi Technical Expert (Policy Safeguarding)) N T S S C S S 3.00Eddy Sujono Technical Expert (Studies and Design) N T S S 3.00Zoran Vojinovic Training Specialist I T C S 1.50

TBN Technical Expert/Urban Development Expert N T 0.00Total 27.50

Short term staff from other Teams/CellsJan Oomen Team manager I PMU C S S S S S S 1.00Syarif Puradimadja Co-Team manager N PMU C S S S S S S 1.00Ritzky Cahyanto Finacial Specialist N IF S S C S 1.00Amrizal Amir Finacial Specialist N IF S C S S S 1.00Christiana Yuni K. Senior Institutional Dev. Specialist N IF S C C S S 0.50Arief Budiman Institutional Dev. Specialist N IF S C S S S 1.00Avianti Zulaicha Senior Capacity Building/Training Specialist N IF C C S S S 1.00Richard T. Daniel Capacity Building Specialist N IF C C S S S 1.00Alwis Rustam Communication Specialist N AE C C C S S 0.50Ida Bagus Hendra Gupta Monitoring and Evaluation Specialist N PMU/T S S S S S L 1.00Bachtarudin Gunawan Knowledge Management Expert N PMU S S S C S 0.50John de Bresser Capacity Building Specialist I IF C S S S S 0.50



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Main tasks for 2011

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4. Activities of the USDP Teams 1‐6

4.1 Team 1 (AE) The activities for team 1 are undertaken from UC PIU‐AE, and have not been elaborated separately. For further details reference is made to section 3.2 regarding UC PIU‐AE. 4.2 Team 2 (IP)


During the year 2011 Team 2 (IP) will focus its activities on supporting the PPSP mainly for the following activities: 1. Team 2 in USDP lead role :

a. Provide support to implementation of monitoring and ensuring institution and financial readiness of local government to engage in PPSP in the year 2011 and 2012,

b. Carry out institutional mapping, thematic training, institution strengthening and Monev at 6 pilot province: South Sumatera, Central Java, East Java, Bali, west Kalimantan, and South Kalimantan,

c. Prepare guideline on institutional strengthening of province Pokja, d. Provide support in updating guideline on institutional preparation and indication program activities

of PPSP at local level, e. Provide support the guideline on institutional strengthening of district and city Pokja in program

memorandum phase. 2. Team 2 in USDP supporting role :

a. Provide input for draft INPRES PPSP, b. Develop strategic inputs to the Regulation of Minister of Home Affairs in emphasizing compulsory

local budget support for PPSP implementation in local level, c. Provide support on socialization of circular letter Minister of Home Affairs to province and

municipalities selected for PPSP 2012 concerning Pokja preparation and budget allocation.

4.2.2 Per Quarter

For each quarter of 2011 the activities of Team 2 (IP) are listed in more detail below (see also barcharts in section 4.2.3) : 1st Quarter

1. Team 2 in USDP lead role a. Develop instrument for assessing institution and funding condition of province and district/city

Pokja, b. Facilitate current institutional mapping in South Kalimantan, Central Java, East Java, Bali, and West

Kalimantan, and consolidate the data, c. Prepare guideline on institutional strengthening of province Pokja.

2. Team 2 in USDP supporting role:

a. Provide input for draft INPRES PPSP.




2nd Quarter 1. Team 2 in USDP lead role :

a. Carry out thematic training at 6 pilot provinces: South Sumatera, Central Java, East Java, Bali, west Kalimantan, and South Kalimantan,

b. Continue to prepare guideline on institutional strengthening of province Pokja, c. Provide support in updating the guideline on institutional preparation and indication program

activities of PPSP at local level, d. Provide support the guideline on institutional strengthening of district and city Pokja in program


a. Provide input for draft INPRE PPSP, b. Develop strategic inputs to the Regulation of Minister of Home Affairs in emphasizing compulsory

local budget support for PPSP implementation in local level, c. Provide support on socialization of circular letter Minister of Home Affairs to province and

municipalities selected for PPSP 2012 concerning Pokja preparation and budget allocation. 3rd Quarter

1. Team 2 in USDP lead role : a. Facilitate advocacy process for strengthening Pokja at 6 pilot province: South Sumatera, Central

Java, East Java, Bali, west Kalimantan, and South Kalimantan, b. Carry out Monev training at 6 pilot Pokja provinces: South Sumatera, Central Java, East Java, Bali,

west Kalimantan, and South Kalimantan, c. Provide support the guideline on institutional strengthening of district and city Pokja in program


a. Provide input for draft INPRES PPSP. 4rd Quarter

1. Team 2 in USDP lead role : a. Provide support to implementation of monitoring and ensuring institution and financial readiness of

local government to engage in PPSP in the year 2012, b. Finalize the guideline on institutional strengthening of province Pokja, c. Provide lesson learned document on institutional strengthening of province Pokja, d. Finalize draft guidance note on the Role of Province in Sanitation Development.

2. Team 2 in USDP supporting role :

a. Provide input for draft INPRES PPSP.


The bar chart of activities for the USDP Team 2 (IP) is integrated in Figure 3.5 and the bar chart of personnel in Figure 4.1.




Figure 4. 1 Bar chart of Personnel of USDP Team 2 (IP)

Staffing and responsibility chart for USDP Team 2 (IP)Period January - December 2011


S = support1) USDP

CELL 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4

USDP CONSULTANTS

Long Term Staff Team 2Christiana Yuni K. Senior Institutional Dev. Specialist N IF L C L L C C 4.00Arief Budiman Institutional Dev. Specialist N IF C C S S L S 4.00M. Khalid Arya Policy Specialist N PMU S L S S C 6.00TBN Institutional Dev. Specialist N IF S C S S 6.00

Total 20.00Short Term Staff From Other Cell/TeamRitzky Cahyanto Finacial Specialist N IF S 1.50Amrizal Amir Finacial Specialist N IF S C S C L 3.00Avianti Zulaicha Senior Capacity Building/Training Specialist N IF C C S C C 2.00Richard T. Daniel Capacity Building Specialist N IF S 2.00John de Bresser Capacity Building Specialist I IF S 1.00Alwis Rustam Communication Specialist N AE C S 2.00Ida Bagus Hendra Gupta Monitoring and Evaluation Specialist N PMU C S S S 1.00Bachtarudin Gunawan Knowledge Management Expert N PMU C S 2.00



JUN

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4.3 Team 3 (SSK)


During the year 2011 Team 3 (SSK) will focus its activities on supporting the PPSP mainly for the following activities: 1. Team 3 in USDP lead role :

j. Upon request assist in procurement of the Konsultan Manajemen Wilayah (KMW) for 4 regions, k. Build the capacity of PPSP Facilitators (KMW and Provincial Facilitators and City Facilitators) through

the training program/ToT, l. Build the capacity PPSP stakeholders at central level and provincial level (PMU/PIUs and Provincial

Pokjas) through the training program/ToT, m. Provide coaching, ongoing guidance and (technical) support to KMWs, indirectly PFs and CFs,

through regional consultations/coaching, Help‐desk to KMWs (“Hub‐system”), n. Review the manuals and related guidelines and streamline the process, to enable scaling up (while

maintaining quality and local ownership), o. Organization of periodical workshops on CSS stage and its lessons learned, p. Provide support to monitor the White Book and CSS development progress, q. Assist in assessing the quality of White Book and CSS.


a. Prepare the training materials (including Training Modules) for all aspects in developing White Book and CSS,

b. Provide inputs to refine the Monitoring and Evaluation Procedure and system of PPSP Stage 3, c. Provide inputs in refining Quality Assessment tools for White Book and CSS, d. Provide inputs in finalizing performance evaluation tools for KMWs and CFs/PFs.

Team 3 activities in 2011 are mainly still focusing on support PPSP to build the capacity of PPSP stakeholders at central level and provincial/regional level as well as KMWs and indirectly PFs, CFs in empowering their capacities in facilitating Municipal Pokjas in developing CSS. To ensure all of PPSP knowledge will be adopted by all parties in PPSP particularly in development CSS, Team 3 support to ensure the related manuals and guidelines are available and updated.

4.3.2 Per Quarter

For each quarter of 2011 the activities of Team 3 (SSK) are listed in more detail below (see also bar charts in section 4.3.3) : 1st Quarter

1. Team 3 in USDP lead role : a. Build the capacity PMU/PIUs through ToT on WB and CSS facilitation, b. Build the capacity of CFs/PFs and KMWs through ToT on White Book and CSS facilitation, c. Develop practical guideline of White Book and CSS as complimentary of training modules, d. Assist with preparation of TOR PFs/CFs, e. Assist in procurement of KMWs 2011, f. Develop “Hub‐system” on website basis.


a. Support in developing White Book and CSS training materials/modules, b. Support inputs to the facilitators recruitment plan, c. Support inputs for PFs/CFs performance evaluation system and tools,




d. Provide inputs to update the FAQ re WB and CSS in the website, e. Support to implement training program (ToT) to Provincial Pokjas, f. Review CSS from 41 cities focusing on program in the priority area that serve the underserved

costumer. 2nd Quarter

1. Team 3 in USDP lead role : a. Assist the preparation of TOR KMWs for KMW’s recruitment in 2012, b. Assist in identifying and determining the needs of facilitators for PPSP 2012, c. Review the related manuals and guidelines, d. Provide regular coaching clinic to KMWs, indirectly CFs/PFs (at regional level), e. Provide support to implement Quality Assessment of WB and CSS through panel forum, f. Provide support in implementing Knowledge Event‐Priority Setting Approach on White Book

development, g. Support and provide inputs on WB and CSS Regional Workshop (on regional basis and/or in selected

cities), h. Support to implement the Web‐based “Hub‐system”‐Question and Answer, i. Compile lessons learned and provide necessary feedback in improving the program.


a. Ongoing support to provide inputs to PFs/CFs performance monitoring tools/system, b. Support in monitoring the White Book and CSS development progress, c. Ongoing support to provide inputs to update the FAQ re WB and CSS in the website.

3rd Quarter

1. Team 3 in USDP lead role : a. Provide regular coaching clinic to KMWs, indirectly CFs/PFs (at regional level), b. Review the related manuals and guidelines, c. Provide support to implement Quality Assessment of WB and CSS through panel forum, d. Provide support in implementing Knowledge Event‐System Choice and Technology options on

sanitation, e. Support and provide inputs on WB and CSS Regional Workshop (on regional basis and/or in selected

cities), f. Provide support on training program for CFs/PFs (refreshment‐CSS), g. Support to implement the Web‐based “Hub‐system”‐Question and Answer, h. Compile lessons learned and provide necessary feedback in improving the program.


a. Ongoing support to provide inputs to PFs/CFs performance monitoring tools/system, b. Support in monitoring the White Book and CSS development progress, c. Ongoing support to provide inputs to update the FAQ re WB and CSS in the website.

4th Quarter

1. Team 3 in USDP lead role : a. Assist in the preparation KMW’s procurement for PPSP 2012, b. Review the related manuals and guidelines, c. Provide regular coaching clinic to KMWs, indirectly CFs/PFs (at regional level), d. Provide support to implement Quality Assessment of WB and CSS through panel forum,




e. Support and provide inputs on WB and CSS Regional Workshop (on regional basis and/or in selected cities),

f. Support to implement the Web‐based “Hub‐system”‐Question and Answer, g. Compile lessons learned and provide necessary feedback in improving the program.

2. Team 3 in USDP supporting role : a. Ongoing support to provide inputs to PFs/CFs performance monitoring tools/system, b. Support in monitoring the White Book and CSS development progress, c. Ongoing support to provide inputs to update the FAQ re WB and CSS in the website.


The bar chart of activities for the USDP Team 3 (SSK) is integrated in Figure 3.7 and the bar chart of personnel in Figure 4.2.




Figure 4. 2 Bar chart of Personnel of USDP Team 3 (SSK)

Staffing and responsibility chart for USDP Cell at PIU-T_Team 3Period January - December 2011


S = support1) USDP

CELL1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4

USDP CONSULTANTS

Long term staff Team 3Eko Widodo Team Coordinator / Environmental Specialist N T L C C C C C 7.00Wita Purwasih Environmental Specialist N T S C C C S L 6.00Dhanang Tri Wuriyandoko Environmental Specialist N T S C C L S S 6.50

Total 19.50Short term staff from other Teams/Cells N PMU SSyarif Puradimadja Co-Team manager N IF 0.50Ritzky Cahyanto Finacial Specialist N IF S S S S 1.50Amrizal Amir Finacial Specialist N IF C C S C 3.00Christiana Yuni K. Senior Institutional Dev. Specialist N IF S S S S 1.00Arief Budiman Institutional Dev. Specialist N IF S C C S C 3.50Avianti Zulaicha Senior Capacity Building/Training Specialist N IF L S S S 2.00Richard T. Daniel Capacity Building Specialist N IF C L S S 3.00Alwis Rustam Communication Specialist N AE C C S S 2.00Hony Irawan Campaign and Promotions Specilaist N AE S S S S 1.00Rianiagustin Mozar Community Development Specialist N AE C C S S 3.00Asep Winara Environmental Specialist N AE S C S S 1.50Ida Bagus Hendra Gupta Monitoring and Evaluation Specialist N T S S S L 1.50Bachtarudin Gunawan Knowledge Management Expert N PMU S S L S 2.00

Total 25.50Short term staff Team 3John de Bresser Capacity Building Specialist I IF L S S 1.00Rik Dierx Water and Sanitation Specialist I T 1.00



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4.4 Team 45 (SDI)


During the year 2011 USDP Team 45 (SDI) will focus its activities on supporting the PPSP mainly for the following activities: 1. Team 45 in USDP lead role :

a. Upon request assist in procurement of the Konsultan Memorandum Program (KMP) for eligible provinces,

b. Finalize the preparation of Draft Program Memorandum in 13 cities (11 former ISSDP I and II plus Banda Aceh and Pekanbaru),

c. Provision of general implementation support to KMPs and PFs/CFs, d. Organization of coaching clinics with KMPs (if already contracted) and other relevant stakeholders, e. Organization of periodical workshops on PM Phase implementation, progress and lessons learned, f. Preparation and finalization of PM Manuals related to procurement of works, goods and services,

contract management, quality assessment and control and monitoring and evaluation of the Implementation Phase.


a. Training of KMP and the Provincial and City Facilitators (PFs/CFs), who will be recruited as part of their teams and Provincial Satkers (PU),

b. Refining of implementation and monitoring and evaluation procedures and finalization of supporting Manuals and Guidelines and monitoring and evaluation protocols all related to PM Phase,


Internal coordination and externally with other Cells and specialized teams will be an important, on‐going activity. In addition, a number of national and international short term assignments are scheduled which need to be prepared and managed in a way to ensure best possible output.

4.4.2 Per Quarter

For each quarter of 2011 the activities of Team 45 (SDI) are listed in more detail below (see also barcharts in section 4.4.3) : 1st Quarter

1. Team 45 in USDP lead role : a. Provide support to the Pokjas of 9 cities1 in finalizing a Draft PM which includes selected city visits

and office based coaching, b. Finalize Manuals and Guidelines supporting the execution of PM’s studies and designs, c. Assist in assembling final TORs and detailed scope of works for eligible provinces and related tender

announcements, d. Provide, if requested, general support to PIU‐T with KMP procurement, tender evaluation etc., e. Finalize the manual and guidelines describing the preparation of a Draft Program Memorandum.

This manual will be based on the manual Tahap D prepared under ISSDP II and will incorporate the lessons learned while supporting the city Pokjas of 9 cities preparing a Draft PM,

1 Support in 3 cities (Denpasar, Banjarmasinn and Surakarta) out of the initial 13 cities has been suspended because of an abolished or non functioning Pokja Sanitasi.




f. Prepare training modules for the‐to be recruited ‐KMPs, PFs/CFs and Provincial Satkers (PU) covering the PM Phase and more specific the preparation of a Draft PM and the provision of guidance during the execution of studies and designs and preparation of the Final PM,

g. Coordinate the planning and execution of a survey to evaluate the technical and non‐technical performance of a small number of DEWATS systems,

h. Initiate the development of quality assessment tools for the Draft and Final PM, i. Assist Team Monev in developing realistic indicators and protocols for a monitoring and evaluation

program for PPSP Phase 4 and 5 with initial emphasis on KMP and PFs/CFs performance, j. Further detailing of scope and extend of USDP support services to PIU‐T related to the

implementation of PPSP Phases 4 and 5 and reaching consensus with PIU‐T on this. 2. Team 45 in USDP supporting role :

a. Assist UC PIU‐IF with the organization and delivery of the training of KMPs, PFs/CFs and Provincial Satkers (PU),

b. Review the status of SSK preparation of the 41 PPSP cities which were included in the 2010 program and determine eligibility (per province) to justify engaging KMPs for the PM Phase,

c. Assist UC PIU‐IF with the organization and delivery of training of KMPs and CFs.

2nd Quarter

1. Team 45 in USDP lead role : a. Finalizing and further refining the scope of activities and work plan for the provision of USDP

support to the KMPs and CFs, b. Continue compiling and finalizing supporting documents for the implementation stage related to

procurement, contract management, construction supervision, quality assessment and control and monitoring and evaluation,

c. Prepare TORs and Guidelines for coaching clinics to be organized to support and improve the efforts of the KMPs and CFs,

d. Prepare TORs and Guidelines for workshops to evaluate the performance and output of the KMPs and CFs with the purpose to draw lessons learned and ‐ if so required ‐ to improve/modify procedures and implementation manuals and guidelines,

e. Assist PIU‐T with the identification of 3 suitable pilot projects and the selection of (possible alternative) technology options,

f. Assist PIU‐T in preparing a first draft of the TORs for the provincial KMPs to be produced for the 2012 program.


a. Assist with the organization and delivery of such coaching clinics, b. Assist UC‐AE with the effective dissemination of all completed Manuals and Guidelines to relevant

stakeholders, c. Effective sharing of knowledge and experience with PPSP Phase 4 implementation through

dedicated websites, mass media, workshops, seminars etc., d. Coordinate the finalization of the DEWATS survey and effective dissemination of the conclusions and

recommendations, e. Assist Team Monev with monitoring of the implementation of PPSP 4 and 5.

3rd Quarter

1. Team 45 in USDP lead role: a. Provide, if requested, general support to PIU‐T with a possible second round of procuring KMPs,




b. Finalize supporting documents for the implementation stage related to procurement, contract management, construction supervision, quality assessment and control and monitoring and evaluation,

c. Improve/modify ‐ as necessary ‐ Manuals and Guidelines that support the implementation of DPM preparation and the execution of additional studies and detailed engineering designs, execution of AMDALs, LARAP etc.,

d. Assist PIU‐T with the planning and design of 3 pilot projects and related procurement of works, goods and services,

e. Assist PIU‐T with the development of effective quality assessment tools for the pilot projects and actual implementation.

2. Team 45 in supporting role:

a. Assist UC‐IF with the organization and delivery of a possible second round of training of KMWs and PFs/CFs,

b. Assist UC PIU‐AE with the organization and delivery of (regional) workshops to evaluate the performance and output of the KMPs and CFs and to obtain feedback on effectiveness of Manuals and Guidelines,

c. Assist UC PIU‐AE with the organization of City Sanitation Summit X in Banda Aceh, d. Assist Team Monev with monitoring of the implementation of PPSP 4 and 5.

4th Quarter

1. Team 45 in USDP lead role: a. Provide, if requested, general support to PIU‐T with KMP procurement, tender evaluation etc., b. Improve/modify‐as necessary‐Manuals and Guidelines that support the implementation of DPM

preparation and the execution of additional studies and detailed engineering designs, execution of AMDALs, LARAP etc.


a. Assist UC PIU‐AE with the organization and delivery of (regional) workshops to evaluate the performance and output of the KMPs and CFs and to obtain feedback on effectiveness of Manuals and Guidelines,

b. Assist Team Monev with monitoring of the implementation of PPSP 4 and 5.


The bar chart of activities for the USDP Team 4 (SDI) is integrated in Figure 3.7 and the bar chart of personnel in Figure 4.3.




Figure 4. 3 Bar chart of Personnel of USDP Team 45 (SDI)

Staffing and responsibility chart for USDP Cell at PIU-T_Team 45Period January - December 2011


S = support1) USDP

CELL1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4

USDP CONSULTANTS

Long term staff Team 45Mees van Krimpen Team Coordinator / Sanitation Engineer I T L S S S S S S L L S 10.50Renan Jusal Indra Sipayung Sr. Technical & Environmental Engineer N T C L C L L C C C S S 9.50Budi Prasetyo Technical Expert (Studies and Design) N T S C C S S S S 10.50Suyitno Technical Expert (Studies and Design) N T S C C S S S S 11.50Roberta Erry Kendriwati Y. Technical Expert (Studies and Design) N T S C C S S S S 11.50Yuliana Halim Technical Expert/Urban Development Expert N T 4.00

Total 57.50Short term staff Team 45Cees Keetelaar Sanitation Specialist I T S C C 2.50Michael van de Watering Specialist Master Planning I T S S C C 0.75Sjoerd Kerstens Sanitation Specialist I T C 1.00Eddy Sujono Technical Expert (Studies and Design) N T 3.00Zoran Vojinovic Training Specialist I T 1.50

Total 8.75Short term staff from other Teams

Dhanang Tri Wuriyandoko Environmental Specialist N T C C 3.00Wita Purwasih Environmental Specialist N T C C 3.00Joy Imaanputra Technical Expert (Procurement)) N T S S C C S S S S 11.50Suhendi Technical Expert (Policy Safeguarding)) N T S C C S S S S 11.50Alwis Rustam Communication Development Specialist N AE L L L 2.50Hony Irawan Campaigns and Promotion Specialist N AE C C C 1.50Rianigustin Mozar Community Development Specialist N AE S S S 1.50Christine Sijbesma Gender/Pro-poor Specialist I IF S S S 0.50Avianti Zulaicha Sr. Capacity Building Specialist N IF L S 2.00John de Bresser Sr. Capacity Building Specialist I IF C S 1.00Asep Winara Capacity Building Specialist N IF C S 2.00Christina Yuni Kusimiati Sr. Institutional Development Specialist N IF S S S S S S S S 2.00Ritzky Cahyanto Finance specialist N IF S S S S S C C 4.00Bert Bruinsma Finance specialist I IF S C C 1.50Amrizal PPP Specialist N IF S S S S S C C 3.00


1) I = International, N = National

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Annual Work Plan 2011(3rd edition, revised edition) 49

4.5 Team 6 (Monev)


During the year 2011 USDP Team 6 (Monev) will focus its activities on supporting the PPSP mainly for the following activities: 1. Team 6 in USDP lead role :

a. Further design and fine tune web based Monev system for sanitation strategy development, memorandum program and implementation,

b. Assist PMU and PIU in utilizing information from web based Monev system as well as providing hindsight on the programme implementation quality,

c. Ensure implementation of the Monev system for sanitation strategy development, memorandum programme phase and implementation for 2010 cities,

d. Quality assessment of SSK documents, e. Knowledge management.


a. Support during implementation of Pokja and facilitators training, b. Support in development of sanitation strategy modules, c. Support in Monev results on each phase, d. Support in manual improvement.

4.5.2 Per Quarter

1st Quarter

1. Team 6 in USDP lead role : a. Introduce and initiate the implementation of web based Monev system to develop white book,

program memorandum and implementation to 2011 cities, b. Develop tips and tricks of web Monev utilization as well as guidelines, c. Ensure that web Monev system is utilized as designed by cities, province and PMU‐PIU involved in

2011, d. Promote Monev results to PMu and PIU leads through monthly meeting initiation and sanitation

web, e. Site visit to selected cities and develop lesson learnt at first quarter.


a. Module development, b. Development of manual supplements, c. Train Pokja and facilitator, d. Article writes up for sanitation web.

2nd Quarter

1. Team 6 in USDP lead role : a. Further enhance the utilization of web based Monev system to develop city sanitation strategy:

promotion of SSK development phase, b. Ensure that web Monev system is utilized as designed by cities, province and PMU‐PIU, c. Assess White Book draft submitted by Pokja, d. Promote Monev results to PMu and PIU leads through regular meeting initiation and sanitation

web, e. Regional consultation for white book drafts,



Annual Work Plan 2011(3rd edition, revised edition) 50

f. Site visit to selected cities and develop lesson learnt at second quarter.

2. Team 6 in USDP supporting role: a. Assist as hub and coaching clinic.

3rd Quarter

1. Team 6 in USDP lead role : a. Further enhance the utilization of web based Monev system to develop city sanitation strategy, b. Ensure that web Monev system is utilized as designed by cities, province and PMU‐PIU, c. Assess SSK documents submitted by Pokja, d. Promote Monev results to PMu and PIU leads through regular meeting initiation and sanitation web, e. Site visit to selected cities and develop lesson learnt at second quarter.

2. Team 6 in USDP supporting role: a. Assist as hub and coaching clinic.

4th Quarter

1. Team 6 in USDP lead role : a. Further enhance the utilization of web based Monev system to develop city sanitation strategy:

introduce programme memorandum phase, b. Ensure that web Monev system is utilized as designed by cities, province and PMU‐PIU, c. Assess documents submitted by Pokja, d. Promote Monev results to PMu and PIU leads through regular meeting initiation and sanitation

web, e. Regional consultation for SSK development, f. Site visit to selected cities and develop lesson learnt at second quarter.


a. Assist as hub and coaching clinic.


The bar chart of activities for the USDP Team 6 (Monev) is integrated in Figure 3.1 and the bar chart of personnel in Figure 4.4.




Figure 4. 4 Bar chart of Personnel of USDP Team 6 (Monev)

Staffing and responsibility chart for USDP Team 6 (Monev)Period January - December 2011


S = support1) USDP

CELL1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4

USDP CONSULTANTS

Long term staffIda Bagus Hendra Gupta MonEv Specialist N PMU L L L L L 5.00Amanda Mirdayanti PhP Programmer N PMU C C C C C 11.50Sigit Wibowo PhP Programmer N PMU C C C C C 4.40Short term staff Team 6Cees Keetelaar Sanitation Specialist I T S S 0.50Caroline van der Sluys Monev specialist I PMU C C C C C 2.00Pool of experts Miscellaneous I T 0.00

Total 23.40Short term staff other TeamsAlwis Rustam Communication Development Specialist N AE C C C S C 1.00Bahtarudin Gunawan Campaigns and Promotion Specialist N AE C C S C S 2.00Rianigustin Mozar Community Development Specialist N AE S S C 1.00Avianti Zulaicha Sr. Capacity Building Specialist N IF C C S 0.50Asep Winara Capacity Building Specialist N IF S S C 1.00Arief Budiman Sr. Institutional Development Specialist N IF C S C 1.00Christina Yuni Kusmiati Sr. Institutional Development Specialist N IF S S S C 0.50Ritzky Cahyanto Finance specialist N IF S S C 1.00Amrizal Amir PPP Specialist N IF C S C 1.00Eko Widodo Team Coordinator N T C C C S C 0.50Mees van Krimpen Team Coordinator / Sanitation Engineer I T S C S S 1.00Renan Jusal Indra Sipayung Sr. Technical & Environmental Engineer N T S C C S S 1.00Budi Prasetyo Technical Expert (Studies and Design) N T S S C 1.00Dhanang Environmental Specialist N T S S C 0.50Wita Purwasih Environmental Specialist N T S S C 1.00



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5. Brief description of developments and status of selected USDP services

5.1 Strategic Issues The impact and added value of USDP as a relatively small project compared to the huge PPSP program may best be optimized by pursuing support towards initiatives, activities and issues which are of a strategic nature for the development and quality improvement of PPSP, and which can be directly or indirectly managed and/or influenced by USDP. Such strategic issues may relate to:

1. Providing guidance and assistance in the appropriate assigning of ownership over essential PPSP procedures and products by Pokja AMPL and/or PMU‐PIUs, e.g. ownership over the format, content, status, quality, adjustment and application of EHRA studies, White Books, City Sanitation Strategies, Program Memorandum, Web‐based MONEV system;

2. Providing guidance and assistance towards the clear and adequate division and formulation of duties tasks and responsibilities for all key roles vested with the various actors and stakeholders in PPSP (to be reflected a.o. in the Program Management Manual, to be developed a.o. through the pilot for Provincial Pokjas development);

3. Quality assessment and improvement of actors/stakeholders/staff and output/products through selected training, orientation workshops/seminar, coaching of key positions, adequate assessment of products followed by feedback on improvements and remedial actions; structured overall follow‐up through lesson learned analyses and related remedial actions.

Various strategic initiatives relating to above holistic view on strategic issues are presented in the format of stepwise support activities scheduled for implementation in the successive quarters of 2011 and beyond, also taking into account the framework of USDP’s ToR. Others are described in issues and recommendations for further follow‐up by the parties concerned. For further details reference is made to the Chapter 3 of this AWP 2011 and the Chapters 4 of the periodical Quarterly Progress Reports. 5.2 Pilot on strengthening of Provincial Pokjas Improvement and expansion of the role of Provincial Pokjas in PPSP implementation is one of the main elements in improving skills, knowledge and performance of selected PPSP stakeholders. USDP’s ToR stipulates to further define the role of the Provincial Pokjas by mid‐term, including considerations on the expanding expectations of main PPSP stakeholders on the role and function of Provincial Pokjas in the implementation of PPSP. To this extent, USDP has developed a pilot project on strengthening six Provincial Pokjas. This activity is intended to identify and confirm the roles of the Provincial Governments in PPSP, the realistic role of provincial Pokjas to support the role of their provincial governments in PPSP, as well as to identify the capacity building strategy for the provincial Pokjas in PPSP, followed by a short training on must know topics. This activity is being carried out in 6 (six) provinces, which were selected based on 3 (three) variables below: • The level of work load complexity of each province in the implementation of PPSP at 2010 – 2011, • The existing potential level of each province in strengthening the institution “Provincial Pokja”, • The existing potential level of each province in broadening or replicating the PPSP method in their region. The six provinces are South Sumatra, Central Java, East Java, West Kalimantan, South Kalimantan, and Bali. In order to reach the described goals, this activity will be carried out into 4 (four) serial activities which are referred to as “facilitation stages”, namely: • 1st Facilitation : institutional mapping, • 2nd Facilitation : training on the facilitation of stage 1, 2, and 6 PPSP, • 3rd Facilitation : training on the facilitation of stage 3, 4, and 5 PPSP, • 4th Facilitation : internalization or institutionalization process. In this pilot, the strengthening model for provincial governments will be put through provincial Pokjas in accordance with the agreement of PPSP management in developing and strengthening institution. The results




and output of the pilot on strengthening of provincial Pokjas will serve as guideline for the institutional strengthening of all other provincial Pokjas in PPSP. The pilot was started in November 2010, and will be completed by December 2011.

5.2.1. Progress to date

The activities which have been completed include: • Complete institutional mapping in South Sumatra Province, and West Kalimantan Province, • Initial institutional mapping in South Kalimantan, Bali, Central Java, and East Java. During the pilot implementation the following constraints were encountered to date: • Provincial Pokjas were still focusing on the completion of White Book, and CSS in their cities/regencies, • Lack of time of Provincial Facilitators (PFs) to facilitate the pilot activity due to their workload and

logistical challenges in supporting the CFs in their regions. Based on the institutional mapping the existing institutional profiles of the six provincial Pokjas can be summarized as follows:

Observation Items

Province South

Sumatra Central Java

EastJava

Bali West Kalimantan

South Kalimantan

Availability of Pokja

Representativeness of Departments(DInas)

Adequacy of Echelon of Pokja Members

Moderate Low Moderate ‐ Moderate Low

The Operational Budget of Pokja

Minimum Moderate Minimum ‐ Minimum Moderate

Level of Understanding on PPSP

Poor Poor Good Poor Poor Poor

The Comprehension of Tasks

1 1, 3, 4 1, 2, 3, 4 1 ‐ ‐

Level of Internal Coordination within Pokja

Poor Good Poor Good Poor Good

Availability of Work Division within Pokja

X X X X X

Availability of Secretariat of Pokja

X X

The Commitment toward the task

High High High High High High

Facilitation to Cities/Regencies Pokjas

Poor Good Good Good Poor Poor

Facilitation to Provincial Government

Poor Good Good Good Good Good

5.2.2. Work Plan in 2011

The activities to be carried out in 2011 include: 1. Completing of institutional mapping in South Kalimantan, Bali, Central Java, and East Java, 2. Carrying out two training packages, namely:

a. 1st Facilitation Package: facilitation for stage 1, 2, and 6, b. 2nd Facilitation Package: facilitation for stage 3, 4, and 5.

3. Carry out limited facilitation in the internalization process, 4. Facilitate intensive communication between the six provincial Pokjas and PMU, PIUs, as well as Pokja

AMPL, 5. Develop the guideline and lesson learned documentation.

For this pilot the following experts from the USDP team are involved: Institutional Specialist, Capacity Building Specialist, Communications Specialist, Financial Specialist, Monitoring and Evaluation Specialist, Environmental




Engineering Specialist, Campaign and promotion specialist, and Knowledge Management Specialist. 5.3 Preparation Draft Program Memorandum The next step after completion of an SSK, the Program Memorandum (PM) Phase basically aims to facilitate the transition of the city’s vision and strategy related to sanitation development into concrete measures and proposals for investments and related costs, an assessment of required additional studies and detailed designs and the financing options. Other than for the SSK phase, the PM phase cannot bank on elaborated and tested manuals and guidelines; one of the tasks of the USDP is to develop these. A draft approach and methodology was developed which describes the concept of the PM Phase, the objective and purpose and the different‐steps to be taken. Detailed flow charts and timelines were also prepared. The overall concept of the Program Memorandum phase is visualized in Figure 5.1 below.

Figure 5. 1 Program Memorandum Phase For the first step, the development of the Draft Program Memorandum (DPM) an outline, including a sample table of contents was developed and a brief guideline how to prepare the different chapters and sections and which issues to take into account. These were used and tested for the first time while assisting the cities that have a completed SSK available with the preparation of the DPM. Following the TOR, USDP was to initiate and complete in 2010 the preparation of a Program Memorandum in 8 cities having a SSK available. However, following a request of PIU‐T this number was increased to 13, being the 11 former ISSDP I and II cities plus Banda Aceh and Pekanbaru, both having a SSK available prepared with assistance of other projects. Cities thus selected included:

Banda Aceh Bukittinggi Payakumbu Jambi Pekanbaru Tegal Pekalongan

SurakartaKediri Blitar Batu Banjarmasin Den Pasar

Following the first visits to these 13 cities in October and early November 2010 it was decided to suspend the preparation of a DPM in 4 cities (Denpasar, Banjarmasin, Surakarta and Batu) because the Pokaj Sanitasi appeared to be non‐operational in these cities, mainly due to a lack of an operational budget. The USDP team




therefore continued to assist the sitting and active Pokjas of 9 cities with the preparation of a DPM, including detailed cost estimates of the foreseen investments in sanitation development until 2014 and an assessment of the scope and cost estimates of required additional studies, environmental and resettlement assessments and detailed engineering designs and an assessment of the financing source (local, provincial and central governments, private sector etc). Generally speaking the preparation of this first batch of DPMs is experienced as more time consuming than anticipated, mainly due to the unfamiliarity of both the Pokjas and the consultant’s teams with the subject (these are the very first DPMs ever prepared), lack of continuity due to the absence of a permanent facilitator, the untried format and above all the lack of knowledge and experience of Pokja members with financing mechanism for sanitation development. Intense consultations and follow up visits were necessary to improve the overall quality of the product, a process that will continue during the first quarter of 2011. However, valuable lessons are learned in the process which will be incorporated while preparing a Manual for the Preparation of a DPM, scheduled for the first quarter of 2011. Tentatively, some of these lessons learned include:

• The Program Memorandum is generally seen as an effective way to prepare a program and activities exclusively for the development of the sanitation sector

• The PM process is a considered a good start to build and improve communication between city/kab, the provincial institutions and other stakeholders concerned with sanitation development

• The presence of a full‐time facilitator (preferably with experience with institutional and/or financial aspects) would greatly help the timely preparation of a DPM and to ensure better quality

• It is believed that the preparation and availability of both an SSK and a DPM boosts confidence with the city Pokjas helping them to justify and secure higher budget allocations for sanitation development

Some of the major constraints experienced include:

• The SSK is not always seen as a formal document serving as input to other planning documents. Therefore, the consolidation of sanitation related investments from various planning documents and the SSK into a DPM is clear and confusing at times since both the SSK and the DPM lack any official (legal) status

• Preparation and use of SSK and the subsequent DPM is often not in synch with the regular, yearly planning and budget cycles

• The lack of a concise Manual for the Preparation of a DPM and the availability of a sample document and templates is hampering a structured preparation of the DPMs

• The initial foreseen implementation time to draft the DPM of 2 months is too short, it requires 3 to 4 months minimal

Given some of the constraints presented above the finalization of the 9 DPMs is expected in April 2011 for which a number of visits to the cities concerned are scheduled and budgeted. A first version of a Manual for the Preparation of a DPM is under preparation and is expected to be available for review and comments in March 2011.




6. USDP’s budget position

6.1 Brief overview of USDP’s budget utilisation in 2010. In USDP’s contract the overall budget is unevenly distributed over the contractual period of five years. Table 6.1 presents the overview and distribution as per contract. After the first two years a substantial numbers of USDP experts are scheduled to be discontinued. This concern mainly the experts that were originally supposed to be substantially involved in the support to 16 Cities for the development of BKSs and SSKs during the first 2‐2.5 years. Related budgets for out‐of‐pocket expenditures are also tapering off. Some of the running costs budget lines remain rather constant over the five year period. As per TOR the various budget lines are meant to support the USDP experts in their services to PPSP. The TOR stipulated that only in the first year some direct financial contributions to the PPSP program may be considered as GOI would still be organising itself for the program. For later years it was assumed that GOI’s commitment to the program would also assure the availability of sufficient GOI funds for PPSP’s operations. Table 6. 1 Contractual USDP budget

The actual cumulative expenditures in 2010 (for 11 out of 12 calendar months) for the various budget lines are presented in Table 6.2. Table 6. 2 Actual overall USDP expenditures in 2010 (for 11 out of 12 calendar months)

Budget Lines Year: Year: Year: Year: Year:

No. 2010 2011 2012 2013 2014

1 Consultancy services (Int. &related costs + Nat.) € 1,950,268.18 € 1,805,081.77 € 1,394,020.96 € 1,119,619.48 € 1,074,506.86 € 7,343,497.25

2 Support Staff € 95,500.32 € 95,500.32 € 95,500.32 € 95,500.32 € 95,500.32 € 477,501.60

3 Local flights € 50,430.00 € 50,430.00 € 50,430.00 € 50,430.00 € 50,430.00 € 252,150.00

4 Hotels and meals € 97,794.56 € 97,794.56 € 82,906.94 € 63,516.05 € 63,516.05 € 405,528.17

5 Local transportation costs € 16,221.13 € 16,221.13 € 16,221.13 € 16,221.13 € 16,221.13 € 81,105.63

6 Car rent (8 cars) € 50,185.52 € 50,185.52 € 50,185.52 € 50,185.52 € 50,185.52 € 250,927.62

7 Office cost (4 offices) € 57,354.89 € 57,354.89 € 57,354.89 € 57,354.89 € 57,354.89 € 286,774.43

8 Communications (internet, telephone) € 35,846.80 € 35,846.80 € 35,846.80 € 35,846.80 € 35,846.80 € 179,234.02

9 Office equipment € 22,404.25 € 22,404.25 € 22,404.25 € 22,404.25 € 22,404.25 € 112,021.26

10 Materials/Documents € 4,480.85 € 4,480.85 € 4,480.85 € 4,480.85 € 4,480.85 € 22,404.25

11 Workshops, promotion € 33,620.00 € 33,620.00 € 33,620.00 € 33,620.00 € 33,620.00 € 168,100.00

12 Large events € 21,012.50 € 21,012.50 € 21,012.50 € 21,012.50 € 21,012.50 € 105,062.50

13 Reporting and publications € 16,131.06 € 16,131.06 € 16,131.06 € 16,131.06 € 16,131.06 € 80,655.31

14 Surveys and subcontractors (NGO) € 5,253.13 € 5,253.13 € 0.00 € 0.00 € 0.00 € 10,506.25

15 Provisional sums:

16 Policy Development (US$ 70,000) € 46,720.86

17 Contingencies (incl. pilot projects (Studies/Designs)) € 177,150.45

Total excl. VAT 2,456,503.19 2,311,316.78 1,880,115.22 1,586,322.86 1,541,210.24 € 9,999,339.60

TotalPrices in euros all-inclusive

Budget Lines

Year:

No. 2010 (€)1 Consultancy services (Int. &related costs + Nat.) 1,650,868

2 Support Staff 71,893

3 Local flights 22,558

4 Hotels and meals 21,074

5 Local transportation costs 7,102

6 Car rent (8 cars) 58,420

7 Office cost (4 offices) 20,893

8 Communications (internet, telephone) 19,865

9 Office equipment 30,512

10 Materials/Documents 0

11 Workshops, promotion 11,348

12 Large events 11,623

13 Reporting and publications 3,964

14 Surveys and subcontractors (NGO) 3,953

15 Provisional sums:16 Policy Development (US$ 70,000)17 Contingencies (incl. pilot projects (Studies/Designs))

Total excl. VAT 1,934,071

Prices in euros all-inclusive




The overall budget (in €) available in 2011 for USDP support services is presented in Table 6.3. From this budget the budget lines that are to cover the out‐of‐pocket expenditures of services such as workshops, TA activities in the regions, training events and coaching clinics, contributions to selected PPSP activities, etc. are budget lines 3‐5 and 11‐12. For these budgets lines the relevant sub‐totals are presented in the right hand columns in both Euros and equivalent Indonesian Rupiah’s (IDR). At the bottom (budget line 18) also the EKN approved special contribution to the recruitment and training of PF/CF in included. Table 6.3 shows that without the special allocation approx. IDR 2.6 billion is available, and including the special allocation approx. IDR 3.6 billion. From Table 6.3 it can also be concluded that these figures include all costs incurred for the services of the USDP Consultants, including costs for travel, boarding, and per diem. Table 6. 3 Available overall budget, and particular budget lines, for 2011

6.2 Scheduled USDP budget utilisation 2011 Various services of USDP in support of PPSP relate to activities that involve organization and implementation of workshops, training events, national seminars or conventions, city sanitation summits, facilitation and coaching sessions, field work etc. To cover its costs for such activities (incl. a.o. transportation, travel, boarding and per diems) USDP is having annual budget provisions to cover these costs for its own staff; in addition these provisions may allow for contributions to the costs of selected PPSP activities which directly relate to USDP’s services. In Table 6.4 below budget estimates for cost incurring services for each of the USDP Cells and Teams are presented. Considering the overall volume of proposed budget provisions, the budget proposals have been divided across two columns: the first one (column (A)) refers to costs for activities considered to be an essential part of the USDP services and fitting in the available limited budget for out‐of‐pocket expenditures under USDP; the second column (B) refers to cost proposals for activities which (i) may in principle qualify for assistance from the USDP budget but cannot be granted due to shortage of funds, or (ii) may relate to activities which would be more appropriately funded from other sources. Based on the scheduled allocations as presented in Table 6.4 below the above mentioned contractually avail‐able budget for USDP support services in 2011 is in principle fully utilized, with only a rather limited amount of contingencies.

Budget Lines Year: USDP support activities USDP support activities

No. 2011 2011 in Euros 2011 in IDR*1 Consultancy services (Int. &related costs + Nat.) € 1,805,081.77

2 Support Staff € 95,500.32

3 Local flights € 50,430.00 € 50,430.00 605,160,000.00Rp

4 Hotels and meals € 97,794.56 € 97,794.56 1,173,534,727.26Rp

5 Local transportation costs € 16,221.13 € 16,221.13 194,653,519.64Rp

6 Car rent (8 cars) € 50,185.52

7 Office cost (4 offices) € 57,354.89

8 Communications (internet, telephone) € 35,846.80

9 Office equipment € 22,404.25

10 Materials/Documents € 4,480.85

11 Workshops, promotion € 33,620.00 € 33,620.00 403,440,000.00Rp

12 Large events € 21,012.50 € 21,012.50 252,150,000.00Rp

13 Reporting and publications € 16,131.06

14 Surveys and subcontractors (NGO) € 5,253.13

15 Provisional sums:16 Policy Development (US$ 70,000)17 Contingencies (incl. pilot projects (Studies/Designs))18 Subtotal 2,628,938,246.90Rp

19Approved budget for PF/CF training

EKN approved budget for PF/CF

training 1,000,000,000.00Rp

Total excl. VAT 2,311,316.78€ Total 219,078.19€ 3,628,938,246.90Rp

* at estimated average €1=IDR 12000

Prices in euros all-inclusive




Table 6. 4 Overview of selected scheduled activities requiring specific budget provisions

proposed total budget

costs qualifying for USDP

funding within available resources

(A)

proposed costs not fitting in

USDP's limited budget; funding possibly from other sources

(B) UC‐PMU 1 PPSP Advocacy &Communication strategy: campaign and exhibition 180 60 120

2 Knowledge management: site, materials, event(s) 727,5 150 577,53 MONEV system: workshop on implementation 135 40 954 Support National Events: new national policy/strategy on PPSP/City Sanitation Summit 85 50 35

5 Investment mechanisms c/w decree 92,5 46,5 466 INPRES: dissemination and socialisation 201 25 1767 Workshop National Pokja AMPL institutionalisation 85,44 20 65,448 Participation USDP experts in City Sanitation Summits, other seminars 120 120 09 Support USDP experts to AKKOPSI 15 15 0subtotal 1641,44 526,5 1114,94

UC‐AE 1 Workshop INDINDO re. KMW/KMP services 35,5 35,5 02 Support Coordination of PIU‐AE activities (CSR/PPP; social part./gender) 7 7 03 Develop advocacy/campaign/promotion concepts/materials 235 80 1554 Support City selection PPSP 85 20 655 Advocacy and promotion events PPSP 170 30 1406 mainstreaming PPP and PMJK (pilot for best practices for 3 sub sectors) 100 25 757 Field costs USDP staff (Regional training support, HCTPS, PPP pilot) 140 72 68subtotal 772,5 269,5 503

UC‐IF 1 training preparation/consolidaton modules 20,4 10,86 9,542 Training of trainers (USDP Staff) 16,92 16,923 Training Prov Pokjas on BPs and SSKs 14,1 9,5 4,64 Support for workshop on QA for BPs and SSKs 9,96 9,965 Support for training identification Finance mechanisms 7,05 7,056 Finalisation of PMM PPSP 20,4 14,22 6,187 Team Building event PMU‐PIUs‐USDP 72,08 72,08subtotal 160,91 140,59 20,32

UC‐T1 Training materials (printing/distribution) PFs/CFs/KMWs for BPs and SSKs (Quality improvement) 12 12

2 KMW facilitation: coaching clinics (KMW) and regional consultations 96 76,8 19,23 transfer of Knowledge to PIU‐T and Panel on QA (BPs/SSKs) 14,75 14,75 04 Coaching Clinics (KMP, Satkers, Pokjas) 112,9 90,32 22,585 Evaluation workshops 53,9 53,96 PM Roadshow (contribution) 25 257 In‐house training PIU 25 25subtotal 339,55 272,77 66,78

Team 1 1 Adjustment of EHRA manual; field testing 225 110subtotal 225 110 0

Team 2 1 Strengthening of Provincial Pokjas (Pilot 6 Provinces) 353 285 68subtotal 353 285 68

Team 3 1 Training for PFs/CFs and KMWs 270 216 542 Coaching Clinics and regional consultations 310,8 186,48 124,323 Consolidation of review of manuals and guidelines 15 15 0subtotal 595,8 417,48 178,32

Team 45 1 Completion DPMs for 13 Cities batch 37 37 02 fieldsupport PM 127,6 125 2,63 Training for PM (KMPs/CFs) 545 70 4753 Dewats study 130 100 30subtotal 839,6 332 507,6

Team 6 1 Site visits for lessons learned in Monev 2011 192,5 100 92,52 Manual production 50 30 203 Quality assessment regional consolidation (BPs/SSKs) 480 120 360subtotal 722,5 250 472,5Contingencies 200 25

Total Cells 2.914 1.209 1.705Total Teams 2.736 1.394 1.341Total Cells + Teams (incl. contingencies) 5.850 2.629 3.221EKN approved budget for PF/CF training (in IDR million)* 1.000 1.000Grand Total Cells+Teams + budget PF/CF training 6.850 3.629 3.221

* funded from underutilised budget lines 11-12 and 3-5 f rom 2010 budget

USDP entity

Budget estimates ( in Rp million)

Activities




7. COLOPHON

This document was produced by the Urban Sanitation Development Program (USDP). USDP provides Technical Assistance to the “Accelerated Sanitation Development for Human Settlements” Program (PPSP), a Government of Indonesia Program implemented by the TTPS, a sanitation‐oriented collaborative program between eight Ministries, with Bappenas as lead agency. PPSP is implemented through a PMU at Bappenas and three PIUs at the Ministries of Health, Home Affairs and Public Works. USDP’s services focus on facilitation and capacity building and training targeting the principle stakeholders and actors in the PPSP Program. USDP is funded by the Embassy of the Kingdom of the Netherlands.

DHV BV in association with PT Mitra Lingkungan Dutaconsult, Royal Haskoning Indonesia, Witteveen + Bos Indonesia, MottMacDonald Indonesia, IRC International Water and Sanitation Centre and PEM have been contracted to provided a range of technical services in support of the implementation of PPSP.

Your letters, e‐mails, enquiries can be forwarded to:

Urban Sanitation Development Program (USDP) Jl. R.P. Soeroso No. 50, Gondangdia Jakarta 10350, Indonesia Phone: (62‐21) 3193 5312, 237 28748 Fax: (62‐21) 3193 1013 Email:[email protected]

For information, please also check our website: www.sanitasi.or.id

Client : Embassy of Kingdom of the Netherlands, Pokja AMPL Nasional – Bappenas Project : Urban Sanitation Development Program Report Title : USDP – Reports Template Length of Report : 75 Pages Author : USDP Management Team Contributions : Khalid Arya, Yuliana Halim, Mees van Krimpen, Christiana Yuni Kusmiati Internal Check : Mees van Krimpen, Jan Oomen Project Manager : Jan Oomen Project Director : Paul van Ruiten/Hans Zewald Date : 26 April 2011 Status : Final




Annex 1. Overall Bar chart of Activities Based on USDP TOR The overall bar chart of activities for support services by USDP to PPSP and its PMU and PIUs, based on the format of outputs and tasks defined in the Terms of Reference for USDP is listed in Annex 1. This Table provided the complete overview of the various sectional bar charts of activities presented in Chapter 3 for the various USDP Cells and implicitly the Teams within the Cells.


Annual Work Plan, January 2011


Overall Bar Chart of Activities USDP Workplan

No. OUTPUT / KEY TASK USDP SUPPORT

January

February

March

April

May

June

July

August

Septem

ber

October

Novem

ber

December

1

UC-PMUAdvocate the involvement of TTPS in city selectionSupport the preparation and implementation of city selection workshopSupport PMU in providing input to municipal selection conducted by provincesProvide consideration to determine cities to be selected on PPSP 2012 Facilitate PMU in supporting sosialization of "Surat Edaran"Develop PFs/CFs performance monitoring system

Provide input to facilitator recruitmen plan; including input for facilitator training sylabusFacilitate PMU in supporting the selection of facilitator for PPSP 2012Facilitate PMU in supporting facilitator training by providing the latest PPSP material Support PMU in coordinating the follow up activity to increase the capacity of the existing facilitatorSupport PMU in providing input to institutional readiness monitoringProvide consideration for PMU on the follow up the result from institutional readiness monitoringAssist in identifying information on activities related to city selection and status readiness to be taken into PPSP WebsiteSupport the implementation of regional roadshow for institutional preparation of PPSP 2011Assist to communicating cities selection and status readiness through PPSP website (www.sanitasi.or.id)Assist in maintaining and updating website related to city selection processUC-AESupport PIU Advocacy and Empowerment to coordinate the districs/cities selection process Coordinate support to provide advocacy and communication materials and tools needed in city selection processSupport PIU Advocacy and Empowerment in developing general criteria of criteria for PPSP 2012 district/city targetedSupport PIU Advocacy and Empowerment in monitoring the municipal selection conducted by provincesSupport PIU Advocacy and Empowerment in facilitating the additiional province or municipal, if anySupport the advocacy and campaign materials and tools for socialization of "Surat Edaran"Provide input to facilitator recruitmen plan; including input for facilitator training sylabusProvide input to PFs/CFs performance monitoring systemFacilitate PIU Advocacy and Empowerment in supporting facilitator training by providing advocacy, communication, PMJK, and private sector promotion materialsProvide advocacy and communication material to institutional readiness monitoring eventsUC-IFFacilitate PIU Institutional in supporting city selection workshopFacilitate PIU Institutional in supporting the municipal selection monitoringSupport PIU Institutional in conducting institutional and financial readiness monitoring for PPSP 2011 municipalsSupport PIU Institutional in preparing draft Surat Edaran regarding budget allocation and requirement for PPSP 2012Support the socialization of the "Surat Edaran"UC-TFacilitate support during city selection processAssist with preparation of ToR Provincial and City FacilitatorsSupport to identify and determine the needs of facilitators for PPSP 2011Prepare the training material of technical aspects for facilitator trainingSupport the training of the Provincial and City FacilitatorsProvide input to PFs/CFs performance monitoring system

2011

Large number of cities are mobilised to develop poor-inclusive City-wide SanitationStrategy





Overall Bar Chart of Activ ities USDP Workplan (Cont’d)


January

February

March

April

May

June

July

August

Septem

ber

October

Novem

ber

December

UC-PMUReview Practical Guideline neededTechnical support to get TTPS approval on final draft of all manual needed, if anyMaintain and complete the monitoring system on CSS development conducted by municipalSupport the coordination of White Book and CSS evaluationAdvocate TTPS to be involved in White Book and CSS public consultationSupport the implementation of SSK Preparation Learning Forum (lesson learned)Deliver every latest manual/guideline/practical guideline into websiteAssist in maintaining and updating website related to SSK preparationUC-AEReview and completed the White Book and CSS guideline/manual regarding communication, PMJK and private sector involvement aspectsDevelop practical guideline, as neededSupport the White Book and CSS monitoring regarding communication, pmjk, and private participation aspectsProvide inputs to update the FAQ on website based on PPSP lesson learned 2010UC-IFReview White Book and CSS guideline and manual regarding strategic planning, institutional, and financial aspectsReview and complete the facilitating manual for facilitatorSupport the White Book and CSS monitoring regarding institutional and financial aspectsProvide inputs to update the FAQ on website based on PPSP lesson learned 2010UC-TReview White Book and CSS guideline and manual regarding technical aspectSupport the White Book and CSS monitoring regarding technical aspectProvide inputs to update the FAQ on website based on PPSP lesson learned 2010

2011

1.2 Review and streamline the CSS process to enable efficient scalling up the CSS at city level while maintaining quality and local ownership






January

February

March

April

May

June

July

August

Septem

ber

October

Novem

ber

December

UC-PMUSupport the coordination of TOTAssist in providing training material regarding PPSP in general (including the latest progress in PPSP)Ensure all related material, manual, practical guideline available for PF/CF trainingAssist in developing web-based Training Center administration/managementSupport to identify intitution/local entity to be the EHRA implementor and data managementSupport the consolidation with related training center (at MPW and MOHA)UC-AESupport training preparations, and content of communications, PMJK and private sector participation aspectsProvide materials and tools of training as neededUC-IFDevelop PF/CF training plan Develop province training planSupport the development of training center (selected) training planProvide institutional and financial training materials for PFs/CFs trainingCoordinate the collection of all training materialsSupport the implementation of TOT on White Book and CSS for provinceSupport the implementation of KMW trainingSupport the implementation of TOT on White Book and CSS for training center (selected)UC-TPrepare criterias for PF/CF, job descriptions, and performance evaluationSupport the preparation of training material for CF/PF Training based on TNA resultsAssist with preparation of ToR Provincial and City FacilitatorsSupport the training of the Provincial and City Facilitators based on TNA results

UC-PMUAssist PMU in monitoring the performance of PF and CF regularly monitored as well as provide coaching when necessaryDevelop web-based "hub-system" in order to support CFs and PFsSupport the hub-system implementationCollect, documentation, and distribute lesson learned from PPSP cities UC-AESupport the White Book and CSS monitoring regarding communication, pmjk, and private participation aspectsSupport "hub-system" implementation regarding communication, PMJK, and private sector participation aspectsUC-IFSupport the White Book and CSS monitoring regarding institutional and financial aspectsSupport "hub-system" implementation regarding institutional and financial aspectsUC-TSupport the White Book and CSS monitoring regarding technical aspectSupport "hub-system" implementation regarding technical aspect

2011

1.3 Train PFs/CFs via TOT and provide subsequent coaching and facilitation regarding planning process and product. Identify national/regional learning institution to serve as longterm reesources center(s) for the training and supply of facilitation

1.4 Provide ongoing guidance and support to CFs and PFs to ensure that CSS are of a high quality, are poor inclusive and lead to action plans for pro-poor investments in priority areas






January

February

March

April

May

June

July

August

Septem

ber

October

Novem

ber

December

2

UC-PMUSupport PMU in coodinating TNA to PMU/PIUs memberAdvocate the importance of PPSP training to all PMU/PIUs memberDevelop specialist consultants databaseUC-AEKnowledge transfer to PIU Advocacy and Empowerment regarding communication, PMJK, and private sector participation aspectsDevelop promotion and advocacy event for program memorandaUC-IFSupport PIU Institutional in preparing facilitator recruitment plan (PPSP 2012)Support the implementation of facilitator recruitment (PPSP 2012)Develop facilitator training plan for PPSP 2011 and 2012Develop cylabus for facilitator training Support the implementation of facilitator trainingSupport the refreshment training for facilitatorPrepare the institutional and financial material for facilitator trainingProvide input to PFs/CFs performance monitoring systemSupport the implementation of institutional readiness monitoring for PPSP 2012 municipalArrange and conduct TNA for PMU and PIUs memberSupport TNA result to UC-T Support for institutional and financial aspect in developing the draft of program memorandaDesaign and develop PPSP 2011 training program, including develop web-based PPSP training program (TNA on-line)Prepare training module for PPSP 2011 (selected training program)Conduct TOT for PMU and PIU regarding facilitation on White Book and CSS preparation UC-TAssist with delivering training programmes for the use of PM Manuals / Guidelines based on TNA programProvide technical expertise to assist Pokjas to use various manuals and guidelines Design quality assessment tools for technical designs, tender documents, contracts etc.Provide support to PIU-T with implementation of quality assessment

2011

2.1 Ensure the technical capacity of PMU/ PIUs and a high quality technical assistance to PFs/CFs and Pokjas (indirectly) including assistance from specialist consultant

Municipalities have access to skilled human resources for sanitation advocacy, planning, and the formulation and implementation of technical proposal






January

February

March

April

May

June

July

August

Septem

ber

Octob

erNovem

ber

December

UC-PMUAssist PMU and TTPS to coordinate with other urban sanitation programsMaintain and update USDP website (public and internal user)Maintain and update PPSP website due to www.sanitasi.or.idSupport in desaigning and assist implementation of the workshop or knowledge sharing event (learning forum)Support the establishment of "communication forum" for coordinating with other urban sanitation sector projects and programsCompile lessons learned and training material for workshops / knowledge sharing eventsUC-AEContributing the substance of advocacy, communication and social campaign materials in PPSP website as learning media for PPSP stakeholdersDevelop practical guidance and act as trainer/resource person in pmjk campaign training, both theoritical and practical training Support in providing and developing display, sanitation campaign material and distribution materials in sharing eventSupport PMU's knowledge management to conduct knowledge event regarding PMJK and hygiene promotion and sanitation at national levelSupport PMU's knowledge management to conduct knowledge event regarding public private partnership issuesSupport implementation of City Summit and Rembuk Sanitation National eventMaintain the relationship with other program/projects through meetings and advocacy/communications event participation/supportStrengthen sanitation stakeholders in partnership, alliances and networking, including the media circle in national and local levelUC-IFSupport in updating Guideline of institutional preparation and PPSP indicative activities for province and municipalsSupport the preparation of the strengthening the Pokja provinces guideline in terms of PPSP facilitation to municipalsSupport the implementation of Pokja training for provinceSupport in updating the Guideline of financial sources and mechanism for sanitation developmentPrepare the guidance note of financial aspect to program memoranda preparationSupport the implementation of workshop regarding financial sources and mechanism Provide input (guidance note material) to sanitation funding workshopUC-TSupport knowledge event on priority setting approachSupport knowledge event on system choice and technology options on sanitationSupport and provide input on White Book and CSS regional workshopSupport the implementation of panel forum in Quality Assessment of White Book and CSS

2011

2.2 Assist PMU and PIU in providing ongoing support and guidance to all cities in the PPSP via : website, making available guidance note, manuals, and other advisory material, networking events and national or regional workshops, and ensuring close cooperation and good coordination with other projects and programs in urban sanitation sector






January

February

March

April

May

June

July

August

Septem

ber

October

Novem

ber

December

3

UC-PMUSupport to coordinate the development of guideline/manual/practical guideline neededDeliver guidelines/manuals/practical manual related to program memoranda into PPSP websiteSupport the facilitation of sorting SSK programs into funding resourcesSupport PMU in consolidating/channeling the program memoranda to central funding UC-AESupport the facilitation of sorting SSK programs into funding resourcesProvide program memoranda training material, regarding social and private funded programSupport the implementation of program memoranda for PFs and CFsSupport the facilitation of program memoranda preparation under UC-T coordinationSupport the consolidation of program memoranda that funded by society and privateSupport the facilitation on revising the program memoranda funded by society and privateUC-IFSupport to syncronize SSK program into available funding resourcesSupport UC-T in conducting consolidation of various funding resources to achieve initial funding agreementUndertake TNA for PFs/CFs training on program memorandaProvide institutional and financial aspects training material for PFs/CFs program memoranda trainingConsolidate program memoranda training material neededSupport the implementation of program memoranda training for PFs/CFsSupport the facilitation of program memoranda preparation under UC-T coordinationSupport the consolidation of program memoranda that funded by central or provinceSupport the facilitation on revising the program memoranda funded by central or provinceUC-TAssistance to city Pokja finalizing Draft Program Memorandum (13 initial cities)Assist PIU-T with preparation ToRs for provincial KMPsDevelop Manual/Guideline for the preparation of Draft and Final Program MemorandumFurther define supporting role of USDP-Cell S&D Finalization mapping funding sources and preparation Sanitation Financing guideline Provide technical training material for KMPsAssist with delivering of training programs for KMPsProvide technical training material for PFs/CFs Program Memorandum trainingAssist with delivering of training programs for PFs / CFsProvide general support to the preparation of Draft and Final Program MemorandaProvide assistance with Workshop on Evaluation and Lessons Learned PM PreparationProvide assistance with Road show to 63 cities (for 2012 program) on program memoranda socialization

2011

3.1 Provide technical assistance and quality assurance to both locally funded and centrally co-funded proposals arising from SSKs, and to their implementation

Quality technical proposals, based on poor-inclusive SSKs are developed and being implemented in (at least 30) small- to medium-sized cities, with municipalities playing the lead coordinating role.






January

February

March

April

May

June

July

August

Septem

ber

October

Novem

ber

December

UC-PMUSupport the coordination of review SSKs that will be taken into program memorandaUC-AESupport the review of SSK focusing on the program in the area of under served customerUC-IFSupport in develop logframe for program lead to fulfill target of eliminate open defecationSupport in develop detail institutional arrangement of the program for under served customerSupport in develop detail funding arrangement of the program for under served customerUC-TReview SSK focusing on program in the priority area that serve the under served customerReview SSK focusing on appropriate technology for program that serve the under served customerDevelop quality assurance tools and implementation program for Draft and Final PMsAssist with implementation of quality assurance system of Draft and Final PMsAssist with the development of MDG specific indicators related to PPSP implementation

UC-PMUSupport the facilitation of small-scale municipal pilot projectSupport to consolidate the selection of pilot projectUC-AEProvide advocacy, communication, and campaign material for project preparationFacilitate the social marketing and mobilization, also community preparation for the implementation of the pilot projectUC-IFFacilitate institutional preparation for the implementation of pilot projectFacilitate the development and preparation of funding mechanism for the pilot projectUC-TCompile and share possible alternative technological solutions related to sanitationAssist PIU-T with the planning, design and tendering of works for 3 pilot projectsDevelop quality assurance tools and implementation program for pilot programsAssist with implementation of quality assurance system for pilot projects

3.2 Ensure that program memoranda are pro-poor, address the expressed needs of under served customers and work towards the national target of eliminating open defecation

3.3 Facilitate small-scale municipal pilot project to resolve key challenges identified in SSK

2011






January

February

March

April

May

June

July

August

Septem

ber

October

Novem

ber

December

4

UC-PMUSupport the coordination of implementation stagesDeliver all standard document for program memoranda and implementation into PPSP websiteUC-AEProvide program memoranda and implementation advocacy and communication material to be distributed to province and municipalUC-IFProvide assistance in preparing the Manual / Guideline for Draft and Final Program MemorandumUC-TFacilitate compilation and dissemination of manuals, guidelines, standards and norms etc.

UC-PMUDevelop the program memoranda and implementation preparation progres report periodicallyAdvocate related ministries about the importance to make SSKs as major requirement in urban sanitation development programAdvocate private sector and donor about the importance to make SSKs as major requirement in urban sanitation development programProvide input on sylabus and implementation of program meoranda and implementation training for TTPSAssist PMU to develop "A Case Study Book"UC-AEProvide program memoranda and implementation advocacy and communication material to be distributed to related ministriesProvide program memoranda and implementation advocacy and communication material to be distributed to related private sector or donorSupport advocacy of program memoranda and implementation to various partiesProvide advocacy material needed in program memoranda and implementation training for TTPSProvide input on sylabus and implementation of program meoranda and implementation training for TTPSUC-IFOrganize coordination event between central and provincial Pokja AMPL to consolidate commitment among all Support in updating the Guideline of financial sources and mechanism for sanitation developmentPrepare the guidance note of financial aspect to program memoranda preparationSupport the implementation of workshop regarding financial sources and mechanism UC-TProvide input on sylabus and implementation of program memoranda and implementation training for TTPSUndertake program memoranda and implementation training for TTPS

4.1 Ensure that municipalities and provincial governments have all necessary standard documents, for city sanitation planning, preparation of technical proposal/program memoranda, procurement and implementation

4.2 Advocate for, and support government in, the establishment of operational links between SSK formulation and access to finance for sanitation improvement; clarify and communicate to local governments the available financing options and mechanism, advocate for, and support the development of an urban sanitation investment framework at national level, document and disseminate nationally lessons learned in advocacy to inform strategy and decision making at national level

Technical and administrative guidelines and procedures for the preparation, financing and implementation of urban sanitation investments in small- to medium-sized cities, developed or updated as necessary, are formally adopted and disseminated widely

2011






January

February

March

April

May

June

July

August

Septem

ber

October

Novem

ber

Decem

ber

5

UC-PMUDevelop PPSP monitoring and evaluation system

Select lesson learned of PPSP progress during 2010 - 2012 in updating the PPSP websiteSelect lesson learned of PPSP progress to be published through Percik or other publicationUC-AESupport in internal regular PPSP progress update and consolidation among PIU team and high ranking official government of Health MinistryDevelop popular version of lesson learned into a periodically publicationDeliver lesson learned that experinced during undertake the PPSP facilitationProvide input to the monitoring and evaluation system that being developedUC-IFDeliver lesson learned that experinced during undertake the PPSP facilitationProvide input to the monitoring and evaluation system that being developedUC-TCompile and share lessons learned and necessary feed-back to improve quality of programs

UC-PMUDevelop monitoring systems to ensure that a holistic approach to sanitation improvement is maintained at the implementation stagePIU Advocacy CellProvide input to the monitoring and evaluation system UC-IFProvide input to the monitoring and evaluation system desaignProvide input to ensure the results from monev system (especially in terms of institutional and financial) are prepared and used for policy developmentUC-TProvide input to the monitoring and evaluation system

UC-PMUDevelop monitoring system on absorption of SSK program in the city planning processUC-AEProvide input to the system of SSK absorption in the city planning processUC-IFFacilitate province to monitor the absorption of SSK program in annual city development planProvide input to the system of SSK absorption in the city planning processUC-TReview the absorption of SSK program in the annual city development plan during conduct facilitating program memoranda and implementationProvide input to the system of SSK absorption in the city planning process

Systems are operational at national, provincial and city level for monitoring the progress and outcome of new (urban sanitation) investments with particular reference to quality and equity


5.1 Assist with the design of a monitoring framework for PPSP and ensure that lesson learned from the monitoring information are used to inform national strategy and decision making


2011






January

February

March

April

May

June

July

August

Septem

ber

October

Novem

ber

December

UC-PMUDevelop LFA to tracking the outcome of physical worksDeliver approved LFA into PPSP websiteDevelop evaluation and monitoring system based on the LFAUC-AEProvide input to the LFAProvide input to the evaluation and monitoring systemUC-IFProvide input to the LFAProvide input to the evaluation and monitoring systemUC-TDevelop indicators to monitor implementation physical and non physical worksSupport developing MONEV system for Stages 4 and 5 Support date collection, processing and evaluation process

UC-PMUDevelop monitoring system for implementation under DAKDevelop system for outcome monitoring of investments under DAK in terms of effectiveness and equity of benefitUC-AEProvide input to the monitoring for implementation under DAKProvide input to the system for outcome monitoring of investment under DAKUC-IFProvide input to the monitoring for implementation under DAKProvide input to the system for outcome monitoring of investment under DAKUC-TProvide input to the monitoring for implementation under DAKProvide input to the system for outcome monitoring of investment under DAK


5.5 Establish a system for monitoring of the technical quality of physical works being implemented (under DAK), as well as the effectiveness and equity of benefits related to these works

2011

Urban Sanitation Development Program - USDP · Urban Sanitation Development Program ... KMP :...

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Transcript of Urban Sanitation Development Program - USDP · Urban Sanitation Development Program ... KMP :...