UNCF INSTITUTE FOR CAPACITY BUILDING - MMG Connect
Transcript of UNCF INSTITUTE FOR CAPACITY BUILDING - MMG Connect
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UNCF INSTITUTE FOR CAPACITY BUILDING
NETWORK-WIDE NEEDS ASSESSMENT
SURVEY WORKBOOK
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TABLE OF CONTENTS
PURPOSE ....................................................................................................................................................................3
CURRICULUM AND FACULTY ENHANCEMENT PROGRAM SURVEY .....................................................4
ENROLLMENT MANAGEMENT PROGRAM SURVEY ..................................................................................11
EXECUTIVE LEADERSHIP AND GOVERNANCE PROGRAM SURVEY ....................................................16
FACILITIES AND INFRASTRUCTURE PROGRAM SURVEY .......................................................................22
FISCAL AND STRATEGIC TECHNICAL ASSISTANCE PROGRAM SURVEY ..........................................32
INSTITUTIONAL ADVANCEMENT PROGRAM SURVEY .............................................................................35
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Purpose This workbook provides copies of the online versions for each of the UNCF Institute for Capacity Building Initiatives. Survey respondents can prepare their answers prior to completing the online surveys. The surveys included in this document are the:
• Curriculum and Faculty Enhancement Program Survey • Enrollment Management Program Survey • Executive Leadership and Governance Survey • Facilities and Infrastructure Program Survey • Fiscal and Strategic Technical Assistance Program Survey • Institutional Advancement Program Survey
This document provides survey copies only. More detailed instructions can be found in the survey manual available here: http:// Notes • When you see a selection list with this symbol, “�”, this means that you can select only one
choice
• When you see a selection list with this symbol, “�”, this means you can make multiple selections
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Curriculum and Faculty Enhancement Program Survey Survey URL: http://www.uncfsp.org/ICB_CFEP
FACULTY DEVELOPMENT OPERATIONS
1. Please answer the following about the chief person who manages the majority of your faculty development efforts:
Position title: Highest academic degree: Years with institution: Years in present position: Gender:
2. Please select the phrase that best describes the type of office or location the institution’s faculty development
initiative has: � Dedicated office in an academic building � Dedicated office in an administrative building � Free-standing structure dedicated to faculty development � There is no specific faculty development location or structure
3. Please select how long the faculty development initiative has been in existence in its current form:
� 0-6 months � 6 months - 1 year � 1-3 years � 3-5 years � 5-10 years � More than 10 years
4. Please select the individual the person that runs faculty development operations directly reports to:
� Institution President � Provost/Chief Academic Officer � Dean � Other
5. Please select the number of individuals, including the administrator, that are on the faculty development staff:
� 1 � 2 � 3 � 4 � 5 or more
6. Please select the status of the institution’s specific faculty development goals:
� There are specific faculty development goals that have been adopted as institutional policy � There are specific faculty development goals that are currently under review to be adopted as
institutional policy � The faculty development office has specific goals but they are not part of any institutional formal
policy � Faculty development goals are currently being developed � There are no current faculty development goals � Unknown
7. If applicable, please enter the institution’s specific faculty development goals:
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8. Please select all phrases that describe how funding for internal faculty development operations is secured. (Select all that Apply)
� Funds designated as a line item in the institutional annual budget
� Funds secured from external grants
� Other
� There is no budget for faculty development operations
9. Please select all phrases that describe how funding for internal faculty development programming is secured. (Select all that Apply)
� Funds designated as a line item in the institutional annual budget
� Funds secured from external grants
� Other
� There is no budget for faculty development operations 10. Please select the methods the institution utilizes to measure faculty satisfaction. (Select all that Apply)
� Annual Institution Survey
� Reports from Faculty Chairs
� Statistics on Faculty Turnover
� Other
� Unknown
� The institution does not measure faculty satisfaction
FACULTY DEVELOPMENT PROGRAMMING
For the following programming questions, please consider those faculty development opportunities that would have been available to the majority of your faculty over the past 5 years. 11. Select the terms that best describe the faculty development opportunities offered at the institution. (Select all
that Apply)
� Annual Faculty Orientation
� Classroom Management
� Consideration of Gender Issues in the Curriculum
� Course Development Innovations
� Curriculum Design Innovations
� Faculty Advisor Training
� Faculty Research
� Faculty/Student Research
� Globalizing the Curriculum
� Grant Writing
� Instructional Strategies
� Integrating Technology in the Classroom
� Mentoring
� Multiculturalism/Diversity/Inclusive Classrooms
� New Faculty Orientation
� Publication Development
� Student Advising
� Student Evaluation/Assessment
� Student Tutoring
� Technology Usage Training
� Tenure and Promotion Workshops
� Other
� None of these are Offered
12. Please select the rewards or incentives that are offered to faculty to participate in activities to improve their
teaching, research and/or course development. (Select all that Apply)
� Grants
� Release Time
� Student Assistants
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� Special Recognition
� Other
� None
13. Please select the types of support the institution offers for faculty to obtain advanced degrees. (Select all that
Apply)
� Nomination for External Grants and Fellowships
� Institutional Grants
� Release Time
� Mentoring
� Other
� No Support Offered
14. Please select the types of support for faculty research the institution provides. (Select all that Apply)
� Mentoring
� Sabbatical
� Research Semester (no teaching duties)
� Course Release Time
� Institutional Grants (for travel to collections, conferences, field work salary supplement)
� Teaching Assistants
� Student Research Assistants
� Research Equipment
� Intramural Research Sharing (symposia, faculty research groups)
� Online Learning/Research Communities
� Inter-institutional Research Collaborations
� Other
� No Support Offered
15. Please select the way(s) that best describe how the institution prepares faculty for the promotion and tenure
process. (Select all that Apply)
� Promotion and Tenure Process Manual
� Workshops
� Assignment of Faculty Mentor
� Portfolio Reviews
� Other
� None Provided
FACULTY CHARACTERISTICS
Tenured Faculty 16. Please enter the number of full-time, tenured faculty the institution has in the following categories by gender.
Male Female
Full Professor
Associate Professor
Assistant Professor
Lecturer
Instructor
Other
17. Please enter the number of full-time, tenured faculty the institution has in the following race/ethnicity
categories by gender.
Male Female
American Indian or Alaska Native
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Asian
Black or African American
Hispanic or Latino
Native Hawaiian or Other Pacific Islander
White
Two or More Races
Non-Resident Alien
18. Please enter the number of full-time, tenured faculty the institution has in the following ‘highest degree
earned’ categories by gender.
Highest Degree Earned Male Female
Certificate
Bachelor’s
Master’s
Doctoral
Other
19. Please enter the number of full-time, tenured faculty that have been at the institution for the time-periods
specified by gender.
Male Female
0-3 years
3-6 years
7-10 years
Over 10 years
Tenure-Track Faculty 20. Please enter the number of full-time, tenure-track faculty the institution has in the following categories by
gender.
Male Female
Full Professor
Associate Professor
Assistant Professor
Lecturer
Instructor
Other
21. Please enter the number of full-time, tenure-track faculty the institution has in the following race/ethnicity
categories by gender.
Male Female
American Indian or Alaska Native
Asian
Black or African American
Hispanic or Latino
Native Hawaiian or Other Pacific Islander
White
Two or More Races
Non-Resident Alien
22. Please enter the number of full-time, tenure-track faculty the institution has in the following ‘highest degree
earned’ categories by gender.
Highest Degree Earned Male Female
Certificate
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Bachelor’s
Master’s
Doctoral
Other
23. Please enter the number of full-time, tenure-track faculty that have been at the institution for the time-periods specified by gender.
Male Female
0-3 years
3-6 years
7-10 years
Over 10 years
Non-Tenure-Track Faculty 24. Please enter the number of full-time, non-tenure-track faculty the institution has in the following categories by
gender.
Male Female
Full Professor
Associate Professor
Assistant Professor
Lecturer
Instructor
Other
25. Please enter the number of full-time, non-tenure-track faculty the institution has in the following
race/ethnicity categories by gender.
Male Female
American Indian or Alaska Native
Asian
Black or African American
Hispanic or Latino
Native Hawaiian or Other Pacific Islander
White
Two or More Races
Non-Resident Alien
26. Please enter the number of full-time, non-tenure-track faculty the institution has in the following ‘highest
degree earned’ categories by gender.
Highest Degree Earned Male Female
Certificate
Bachelor’s
Master’s
Doctoral
Other
27. Please enter the number of full-time, non-tenure-track faculty that have been at the institution for the time-
periods specified by gender.
Male Female
0-3 years
3-6 years
7-10 years
Over 10 years
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Adjunct or Part-Time Faculty 28. Please enter the number of adjunct or part-time faculty the institution has in the following categories by
gender.
Male Female
Full Professor
Associate Professor
Assistant Professor
Lecturer
Instructor
Other
29. Please enter the number of adjunct or part-time faculty the institution has in the following race/ethnicity
categories by gender.
Male Female
American Indian or Alaska Native
Asian
Black or African American
Hispanic or Latino
Native Hawaiian or Other Pacific Islander
White
Two or More Races
Non-Resident Alien
30. Please enter the number of adjunct or part-time faculty the institution has in the following ‘highest degree
earned’ categories by gender.
Highest Degree Earned Male Female
Certificate
Bachelor’s
Master’s
Doctoral
Other
31. Please enter the number of adjunct or part-time faculty that have been at the institution for the time-periods
specified by gender.
Male Female
0-3 years
3-6 years
7-10 years
Over 10 years
ACADEMIC INFORMATION
32. Please select the degrees your institution confers. (Select all that Apply):
� Certificates
� Associates
� Bachelors
� Masters
� Doctoral
� Other
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33. Please select the learning experiences the institution offers to students: (Select all that Apply)
� Blended Courses (part distance ed./part in-class)
� Capstone Seminar
� Cooperative Education Program
� Distance Learning Courses
� Faculty – Student Research Projects
� Freshman Year Curriculum
� Honors Programs
� Integration of Gender Issues in Curriculum
� Integration of Global Issues in the Curriculum
� Interdisciplinary Seminars
� Internship Program
� Online Learning Communities
� Senior Thesis
� Service Learning Program (aka Community-based Learning)
� Study Abroad Program
� Other
� None of these are Offered
34. Please enter the academic departments at your institution and the major school or division the department is part
of: (Please contact [email protected] if additional rows are required)
Department School/Division
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Enrollment Management Program Survey
Survey URL: http://www.uncfsp.org/ICB_EMP
OPERATIONS
AY stands for the Academic Year. AY07 is the Fall 2006 Semester to the Last Summer 2007 Session. AY08 is the Fall 2007 Semester to the Last Summer 2008 Session
1. Please answer the following about the chief person who manages the majority of your enrollment management
efforts: Position title: Highest academic degree: Years with institution: Years in present position: Gender:
2. Please select the individual the person that runs enrollment operations directly reports to: � Institution President � Provost/Chief Academic Officer � Dean � Other
3. Please enter the following information for AY07 and AY08:
AY07 AY08
Number of full-time admissions counselors
Number of local high schools the institution has formal visitation programs with
Internal turn around time to respond to inquiries (enter number of days)
Number of campus-based tours during fall recruitment period
Number of data entry staff working in admissions
Number of Recruitment Fairs attended by admissions
4. Please select the appropriate response for each question:
Yes No N/A
Does the institution provide access to online applications?
Does the institution have a comprehensive enrollment management operation?
Is your enrollment management operation fully staffed?
Does the institution have a retention plan?
Is the retention plan tied to the overall mission of the institution?
Does the institution have a three to five year recruitment plan?
Does the institution have plans to update or create the recruitment plan?
5. Please select the states that are part of the institution’s traditional recruitment territories: (Select all that Apply)
� Alabama
� Alaska
� Arizona
� Arkansas
� California
� Colorado
� Connecticut
� Delaware
� District of Columbia
� Florida
� Georgia
� Hawaii
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� Idaho
� Illinois
� Indiana
� Iowa
� Kansas
� Kentucky
� Louisiana
� Maine
� Maryland
� Massachusetts
� Michigan
� Minnesota
� Mississippi
� Missouri
� Montana
� Nebraska
� Nevada
� New Hampshire
� New Jersey
� New Mexico
� New York
� North Carolina
� North Dakota
� Ohio
� Oklahoma
� Oregon
� Pennsylvania
� Puerto Rico
� Rhode Island
� South Carolina
� South Dakota
� Tennessee
� Texas
� Utah
� Vermont
� Virginia
� Virgin Islands
� Washington
� West Virginia
� Wisconsin
� Wyoming
� Other 6. Please select the international regions that are part of the institution’s traditional recruitment territories: (Select
all that Apply)
� Africa
� Australia
� Mexico, Central America & the Caribbean and South America
� Asia
� Europe
� Canada
INSTITUTION DATA AY stands for the Academic Year. AY07 is the Fall 2006 Semester to the Last Summer 2007 Session. AY08 is the Fall 2007 Semester to the Last Summer 2008 Session 7. Please answer the following questions related to applications:
AY07 AY08
Total number of completed applications for admission
Of the total, how many applications were completed online
Total number of students that were accepted for the fall semester
Total number of students that were accepted that actually enrolled for the fall semester
8. Please enter the following enrollment information for the fall 2007 semester: (These questions align with
information requested for IPEDS) Full-
Time Men
Full-Time
Women
Part-Time Men
Part-Time
Women
Undergraduates: Degree-seeking first-time Freshmen
Undergraduates: Other, first-year degree-seeking
Undergraduates: All other degree-seeking
Undergraduates: All other undergraduates enrolled in credit courses
First Professional: First-time, first-professional students
First Professional: All other first-professionals
Graduate: Degree-seeking, first-time
Graduate: All other degree-seeking
Graduate: All non-degree-seeking graduates enrolled in credit courses
GRAND TOTAL ALL STUDENTS
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9. Please enter the following enrollment information specific to black or African-American Males:
Black or African-American Male Undergraduates Full-Time Part-Time Undergraduates: Degree-seeking first-time Freshmen
Undergraduates: Other, first-year degree-seeking
Undergraduates: All other degree-seeking
Undergraduates: All other undergraduates enrolled in credit courses
First Professional: First-time, first-professional students
First Professional: All other first-professionals
Graduate: Degree-seeking, first-time
Graduate: All other degree-seeking
Graduate: All non-degree seeking graduates enrolled in credit courses
GRAND TOTAL ALL BLACK OR AFRICAN-AMERICAN MALE STUDENTS
10. Please answer the following enrollment questions specific to Race/Ethnicity:
Degree-seeking (First-time First
year)
Degree-seeking Undergraduates
(including first-time first-year)
Total Undergraduates(both degree- and non-degree-
seeking)
Non-resident aliens
Black, non-Hispanic Females
Black, non-Hispanic Males
American Indian or Alaskan Native
Asian or Pacific Islander
Hispanic
White, non-Hispanic
Race/ethnicity unknown
11. Please enter the enrollment data by class for the fall semester.
AY07 AY08
Freshmen
Sophomore
Junior
Senior
Graduate
Other
12. Please enter the following retention data. Enter data in terms of percentages:
AY07 AY08
Retention rate for first-time students between the fall and spring semesters
Overall retention rate between the fall and spring semesters
Freshmen to Sophomore Retention Rate
Sophomore to Junior Retention Rate
Junior to Senior Retention Rate
Non-graduating Senior Retention Rate
Total Black or African-American Male Retention Rate 13. Please enter the following graduation rate data. Enter the data in terms of percentages:
AY07 AY08
Overall Four-Year Graduation Rate
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Overall Six-Year Graduation Rate
Overall Ten-Year Graduation Rate
Black or African American Male Four-Year Graduation Rate
Black or African American Male Six-Year Graduation Rate
Black or African American Male Ten-Year Graduation Rate
14. Please enter the following graduation data:
Number of degrees awarded
by the institution from July 1, 2007 to June 30, 2008
Average Time to Degree (Months)
Certificate/diploma
Associate degrees
Bachelor's degrees
Post-Bachelor's certificates
Master's degrees
Post-master's certificates
Doctoral degrees
First professional degrees
First professional certificates
15. The following questions relate to enrollment data for newly enrolled students in the fall semester. If there are no
students from the specified states, leave the cell blank:
Enrolled Students AY07 AY08
Alabama
Alaska
Arizona
Arkansas
California
Colorado
Connecticut
Delaware
District of Columbia
Florida
Georgia
Hawaii
Idaho
Illinois
Indiana
Iowa
Kansas
Kentucky
Louisiana
Maine
Maryland
Massachusetts
Michigan
Minnesota
Mississippi
Missouri
Montana
Nebraska
Nevada
New Hampshire
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Enrolled Students AY07 AY08
New Jersey
New Mexico
New York
North Carolina
North Dakota
Ohio
Oklahoma
Oregon
Pennsylvania
Puerto Rico
Rhode Island
South Carolina
South Dakota
Tennessee
Texas
Utah
Vermont
Virginia
Virgin Islands
Washington
West Virginia
Wisconsin
Wyoming
Other
16. The following questions relate to enrollment data for newly enrolled students in the fall semester. If there are no
students from the specified regions, leave the cell blank.
AY07 AY08
Africa
Asia
Australia
Europe
Mexico, Central American & the Caribbean and South America
Canada
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Executive Leadership and Governance Program Survey
Survey URL: http://www.uncfsp.org/ICB_ELGP
MISSION AND VISION
1. Please enter the institution’s Vision Statement:
2. Enter the number of years ago that the Vision Statement was last updated:
3. Please enter the institution’s Mission Statement:
4. Enter the number of years ago that the Mission Statement was last updated:
STRATEGIC PLAN
5. Please select the phrase that best describes the status of the institution’s overall strategic plan:
� Current plan is in place � New plan is in development � Current plan is under review � Current plan is being revised � The institution does not have a strategic plan � Unknown
6. Please select the areas the strategic plan addresses: (Select all that Apply)
� Academic quality
� Enrollment growth
� Improve facilities and infrastructure
� Internationalization
� Research
� Faculty and staff development
� Fund-raising
� Other
7. If the strategic plan addresses other areas, please enter the areas:
8. Please select the current age of the institution’s overall strategic plan: � Less than one year � 1-3 years � 4-6 years � 7-9 years � Over 10 years � Unknown � N/A
9. Please select whether the institution requires the individual administrative (e.g. academic affairs) departments to develop strategic plans separate from the overall institution’s plan:
� Yes � No � Unknown
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10. Please select whether the institution requires the individual academic departments to develop strategic plans separate from the overall institution’s plan.
� Yes � No � Unknown
BOARD OF TRUSTEES
11. Please enter the requested information on the Board of Trustees.
Number Total Number on the Board of Trustees
How many years have current members served (enter an average)
Term of the longest serving Board Member (round off to nearest year)
Term of the current Board Chair (round off to nearest year)
Number of Female Board Members
Number of Male Board Members
Number of times the board meets per year
Total number of Committees that periodically advise the board. Include all Advisory Committees
12. Please select the committees that the board currently has: (Select all that Apply)
� Advancement
� Audit
� Employment Policies, Personnel, Tenure & Promotions
� Budget and Finance
� Infrastructure
� Lab Equipment and Technology
� Educational Planning, Policies and Programs
� University Governance
� Public Affairs
� Other
13. Please list any other committees that the board has: 14. Please select how Board members are selected: (Select all that Apply)
� By the current Board members
� Alumni election
� Internal election (Faculty, Staff, Students)
� Unknown
� Other
15. Please select how Board members are removed: (Select all that Apply)
� Term limits
� Retirement
� Majority Vote by Other Board Members
� Unknown
� Other
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16. Please select which of the following, if any, are duties of the Board of Trustees:
� Policy-making Body
� Elects the President or Provost
� Approves Strategic Plan
� Supervises President and Administration
� Fund-Raising
� Publishes and distributes written policies and handbooks
� None of the above
17. Please enter any other duties the Board of Trustees has:
18. Please select the benchmarks the Board directs the institution to utilize to measure performance. (Select all that
Apply)
� Internal benchmarks developed at your institution
� Benchmarks against peer institutions
� Measures mandated by state government
� Measures adapted from the NACUBO Cost of College methodology
� Measures voluntarily adopted by a consortia or group with which you are affiliated
� Other
19. Please enter any other benchmarks the Board directs the institution to utilize:
20. Please select the information that is provided to the Board in the institution’s annual report. (Select all that
Apply) � Total operating expenditures
� Instructional expenditures per student
� Instructional expenditures per department or academic division
� Co-curricular/Student Life related expenditures
� Auxiliary related expenditures
� Athletic related expenditures
� Indirect Cost related expenditures
� Capital Projects and Facilities related expenditures
� Comparative data from other institutions on Instructional or operating expenditures
� Comparative data from other institutions on Faculty salaries
� Comparative data from other institutions on Faculty workload
� Comparative data from other institutions on Use of adjunct faculty
� Comparative data from other institutions on Employee benefits
� Comparative data from other institutions on Student tuition discounting levels/policies
� Comparative data from other institutions on New capital outlay projects
� Comparative data from other institutions on Major new contracts with outside vendors
� Comparative data from other institutions on Program consolidation or elimination
21. Please enter whether any Board members have received training in the following areas within the past five
years:
Yes No Unknown
Assessing Board and Presidential Effectiveness
Increasing the effectiveness of Committee work
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Yes No Unknown
Fiscal Management, Accountability and Cost Containment
Strategic Planning
22. Please select whether the institution has a formal succession plan for the Board Chair:
� Yes � No � Unknown
PRESIDENT
23. Please select the term that best describes the current president’s appointment:
� Full Appointment � Interim � President’s Office is Vacant � Other
24. Please select the appropriate response for each question.
Yes No Unknown NA
Is the Campus President a voting member of the Governing Board?
Prior to appointment, did the current President serve as the President of other institution(s)?
Was the current president previously in an administrative role at an HBCU?
Does the current president come from outside of academia?
Prior to appointment, did the current President serve as a tenured full professor?
Was the current President a tenured Professor from this institution
Was the current President a tenured Professor from another institution
Did faculty members from your institution serve on the most recent presidential search committee?
Since appointment, has the President participated in any professional development activities?
25. Enter the number of presidents the institution has had over the past 30 years:
26. Average years of service for the last three Presidents at your institution:
27. Please enter whether the President has received training in the following areas within the past five years: Yes No Unknown
Assessing Board and Presidential Effectiveness
Increasing the effectiveness of Committee work
Fiscal Management, Accountability and Cost Containment
Endowment Management
Strategic Planning
Institutional Advancement and Fundraising
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28. Please select whether the institution has a formal succession plan for the President: � Yes � No � Unknown
INSTITUTION STRUCTURE
29. Please upload the institution’s current administrative organizational chart.
30. Please select how Division Executive Heads (such as Deans) are selected:
� President or Provost � Governing Board � Faculty or Institution-wide Senate � Faculty Governance Structure within each Division � Other � Unknown
31. In establishing budgets and making allocations across departments, please select the level of participation in the budget process:
A great deal Somewhat Not at all Unknown
Governing board
President
Deans and other heads of key divisions
Department chairs
Faculty
Students
FACULTY PARTICIPATION IN GOVERNANCE
32. Please select the appropriate response for each question.
Yes No Unknown NA
Does the Institution have a Faculty Senate?
If applicable, is the Faculty Senate a campus-wide body for all tenured or tenure-track faculty only?
Does the institution have a faculty governance body other than that of a Faculty Senate?
33. Please select the person that serves as chair of the faculty governance body. � Institution President � Other Administrator (such as a Dean) � Faculty Member � Other � NA
34. Please select how the chair of the faculty governance body is selected: � Institution President � Other Administrator (such as a Dean) � Faculty Member vote � Other � NA
35. Please select how often faculty utilize the following methods to express views or help shape policy at the institution:
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Often Sometimes Rarely Never Unknown
At the departmental level through meetings and communication with departmental chairs
At the division level through governance structures operating at the school/college level
At the institutional level through institution-wide bodies of governance
Through a Faculty-bargaining Unit
36. Please select how often the faculty participates in the following activities:
Always Most of the Time Sometimes Never Unknown
Faculty Appointments & Salaries
Faculty Tenure
Degree Requirements
Academic Teaching Loads
New Program Decisions
Selection of President
Selection of Deans
Infrastructure & Facilities
Long Term Budget Plans (5+ years)
Short Term Budget Plans (1-3 years)
Staff Size in each Department
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Facilities and Infrastructure Program Survey
Survey URL: www.uncfsp.org/ICB_FIP
CAMPUS MASTER PLAN
1. Please select the term that best describes the institution’s Campus Master Plan:
� Current � In development � Under review � Under revision � Institution does not have a Campus Master Plan � Unknown
2. Please enter the maximum student capacity per semester (full and part-time students combined): (Enter number
only) 3. Please enter the percent capacity for the student body for the specified academic years:
2007-2008: 2006-2007: 2005-2006:
FACILITIES OFFICE CHARACTERISTICS
4. Please select whether your institution has a centralized facilities management office:
� Yes � No � Unknown
5. Please select the person that the facilities management directly reports to: � Institution President � Vice-President � Dean � Other � Unknown � N/A
6. Please select whether building renovations and update requests, as well as space reservations, are channeled through this central office:
� Yes � No � Unknown � N/A
7. Please select how often departments are surveyed regarding anticipated space needs: � Every semester � Every year � Every other year � Every 5 years � Not at all � Unknown
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8. Please select if the institution is having problems related to the following areas: (Select all that Apply)
� Lead
� Asbestos
� Insect/Rodent Infestation
� Overcrowding
� Mold
� Unknown
� No known hazards
9. Please enter any other hazards the institution has encountered:
CLASSROOMS
10. Please select whether the institution had enough classroom seats to meet its need by year.
Yes No Unknown
2007-2008:
2006-2007:
2005-2006:
11. Please select the percentage of classrooms or lecture halls that currently need updating or repair: � Fewer than 25% � 25% to 50% � More than 50% � None � Not applicable
12. Please select whether there have there been any health/safety citations regarding classroom and lecture hall safety and security from federal or local officials:
� Yes � No � Unknown
13. Please complete the chart below regarding campus classrooms and lecture halls. (Please contact [email protected] if additional rows are required)
Campus Building Name Number Of Classrooms
Of The Total, Number Of “Smart” Classrooms
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Campus Building Name Number Of Classrooms
Of The Total, Number Of “Smart” Classrooms
14. Based on estimated growth projections, please enter the number of new classrooms that will be required for the
specified time periods: Next five years: Next decade:
LABORATORIES
15. Please select, in general, if the institution has adequate laboratory space based on departmental needs: � Yes � No � Unknown
16. Please select whether the laboratories, in general, are adequately equipped to meet the increased demand in
science classes and new developments in curriculum: � Yes � No � Unknown
17. Please enter the percentage of laboratory equipment that are the following ages in each department’s
laboratories by category. (Total for each department should add to 100%)
Academic Department % Less than 10 years old
% 10 to 20 years old
% 20 to 30 years old
% More than 30 years old
Psychology, Speech and Health Sciences Instructional Labs
Architecture Labs
Language Learning and Writing Labs
Basic and Life Science Labs
Computer Labs
Math and Engineering Labs
Visual & Performing Arts Labs
Other
18. Please select the average equipment replacement schedule for your institution’s laboratories:
� Approximately every 10 years. � More than every 10 years. � Less than every 10 years. � Unknown
OFFICES 19. Please enter the number of available offices by type.
Type Number Central Administration
Academic Departments (Main offices)
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Faculty Offices
Student Offices
20. Please select whether the institution has a plan to upgrade offices in the next ten years: � Yes � No � Unknown
21. Please enter a cost estimate for updating office space: 22. Please select whether the institution will require additional office space in the next 10 years:
� Yes � No � Unknown
23. Please enter a cost estimate for adding additional office space:
HEALTHCARE FACILITIES 24. Please enter the number of student health care centers operating on campus: 25. Please select the average age of your health center’s laboratory and diagnostic equipment:
� Less than 10 years old. � Approximately 10 years old. � More than 10 years old. � Unknown
26. Please select whether the Health Care Center requires additional laboratory and diagnostic equipment in the
next ten years: � Yes � No � Unknown
27. Please estimate your funding needs for updating the laboratory and diagnostic equipment:
28. Please select whether the Health Care Center requires additional space in the next ten years:
� Yes � No � Unknown
29. Please estimate your funding needs for additional space:
RESIDENTIAL FACILITIES 30. Please select whether there are enough residential facilities to meet the institution’s current needs:
� Yes � No � Unknown
31. Please select the percentage of residential facilities that currently need updating or repair:
� Fewer than 25% � 25% to 50% � More than 50% � None � N/A
26
32. Please select whether there have been any health/safety citations regarding residential facilities pertaining to
safety and security from federal or local officials: � Yes � No � Unknown
33. Please complete the chart below regarding campus residential facilities. (Please contact [email protected] if
additional rows are required) Campus Building
Name Number Of Dorm Rooms Student Capacity
Capacity 07-08 Academic Year
34. Please select if the institution had to arrange or rent external facilities for student housing in the following
academic years:
Yes No Unknown 2007-2008
2006-2007
2005-2006
35. Please select the average age of the dormitory buildings at the institution:
� Less than 5 years old � Less than 10 years old. � 11 to 33 years old. � More than 33 years old.
36. Percentage of the total student population that currently resides on campus: 37. Please select the percentage increase in residential facilities that will be needed in the next ten years:
� Less than 10% � More than 10% � No planned increase in residential facilities
38. Please enter the estimated funding needed to increase residential facilities:
LIBRARIES
39. Please enter the requested information on campus libraries:
Please enter the number of libraries the campus has:
Please enter the number of volumes housed in your library system:
Please enter the standard collection turnover rate per academic year (i.e. what percentage of collection materials are discarded for new materials):
Please enter the number of periodical subscriptions the library system has:
40. Please select whether there are any planned library expansions or renovations:
� Yes
27
� No � Unknown
41. Please enter the estimated funding needed for library expansions or renovations:
SPECIAL USE FACILITIES
42. Please enter the number of special use facilities by category:
Facility Type Number Athletic and Physical Education
Media Production Rooms
Greenhouses
Other
43. Please enter the number of computer labs on campus: 44. Please enter the total number of computers on campus for general student use: 45. Please select the average age of computers on campus that are designated for student use:
� Less than one year old � 1-3 years old � 3-5 years old � More than 5 years old
46. Please enter the total number of computers on campus for general faculty/staff use: 47. Please select the average age of computers on campus that are designated for faculty use:
� Less than one year old � 1-3 years old � 3-5 years old � More than 5 years old
CAMPUS PLANNING AND POLICIES
48. Please select whether a facilities needs assessment has been conducted at your institution:
� Yes � No � Unknown
49. Please select whether the institution has a strategic plan for facilities development:
� Yes � No � Unknown
28
50. According to the most recent facilities assessment, please select the institution’s greatest need(s): (Select all
that Apply)
� Lab, classroom and office equipment
� Additional classrooms, office or laboratory space
� Building maintenance and/or renovation
� Libraries
� Sports and/or recreational facilities
� Parking on or near campus
� Other
� Don’t know
51. Please select the number of buildings that are of architectural or historic interest at the institution: � 0 - None � Fewer than 5 � 6-10 � More than ten
52. Number of buildings on campus that are in the National Historic Registrar: 53. Please enter the following information regarding the age of the administrative/classroom buildings on campus:
Number of Buildings: Average Age: Age of the Newest Building: Age of the Oldest Building:
54. Please select the number of land areas of architectural or historic interest are there are at your institution:
� Fewer than 5 � 6-10 � 11-20 � 21-30 � More than 30 � Not Applicable
55. Number of land areas on campus that are in the National Historic Registrar: 56. Enter an estimate how infrastructure and capital investments are funded at your institution by approximate
percentage:
Category Percentage Institutional Funds
Local Government Appropriations
State Government Appropriations
Federal Government Appropriations
Tax-exempt Bonds
Endowment Funds, or Private Gifts or Grants
Commercial loans outside the institution or other debt
Other Sources
57. Please select the percentage of the annual budget that is allocated to building maintenance and renovation:
� Less than 2% � 3% to 5% � 6% to 10% � More than 10% � Varies
29
58. Please select whether the institution has a current Facilities Inventory: � Yes � No � Unknown
REPAIR AND RENOVATION PROJECTS
59. Please estimate the number of repair or renovation construction projects of campus facilities that are scheduled
to start later in 2009 or 2010: 60. Please enter the cost for repair or renovation construction projects that are already approved and scheduled to
start in 2009 or 2010: (Please contact [email protected] if additional rows are required)
Project Name
Construction Purpose Start Date End Date Total Budget
CURRENT CONSTRUCTION 61. Please enter the number of current construction projects at the institution (those currently underway): 62. Please enter the requested information on all current construction projects (those currently underway): (Please
contact [email protected] if additional rows are required)
Project Name Construction Purpose
Enter if Repair/Renovation or New Construction
Total Budget Needed
63. Please enter the number of new construction projects already approved and scheduled to start later in 2009 or
2010: 64. Please estimate the costs for new construction projects already approved and scheduled later in 2009 or 2010.
(Please contact [email protected] if additional rows are required)
Project Name
Construction Purpose Enter if Repair/Renovation or New Construction
Total Budget Needed
30
Project Name
Construction Purpose Enter if Repair/Renovation or New Construction
Total Budget Needed
DEFERRED CONSTRUCTION PROJECTS
65. Please enter the number of deferred construction projects for either new construction or repair or renovation:
66. Please estimate the cost of any deferred projects for either new construction or repair or renovation of campus
facilities. (Please contact [email protected] if additional rows are required)
Project Name Construction Purpose
Enter if Repair/Renovation or New Construction
Total Budget Needed
DEFERRED MAINTENANCE ESTIMATES 67. Please select whether the institution’s Facilities Management Office, or other campus Unit, regularly surveys
the condition of your buildings, equipment and infrastructure: � Yes � No � Unknown
68. Please enter the approximate cost of all deferred maintenance needed on campus but not scheduled for FY 2009
or 2010 due to lack of funding.
Category Number of Projects
Total Budget Needed
Expected Deferral Time (in months)
Roof
Plumbing
Framing, Floors, Foundations
Exterior walls, finishes, windows, doors
Heating, Ventilation, Air Conditioning
Electric power,
Electric lighting
Life Safety Features (sprinklers, fire alarms)
Other
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CAMPUS GREEN INITIATIVES 69. Please enter the number of buildings on your campus that have the indicated LEED certifications:
Green: Gold: Silver: Platinum:
70. Please select whether the institution has a Campus Sustainability Committee: � Yes � No � Unknown
71. Please select the types of alternative energy sources your institution uses: (Select all that Apply)
� Solar energy
� Wind power
� Water power
� Geothermal energy
� Other
72. Please select whether the institution has a formal policy related to Energy Star for superior energy performance in any of your buildings:
� Yes � No � Unknown
73. Please select whether the institution has a formal policy to purchase Energy Star rated systems or products:
� Yes � No � Unknown
74. Please select whether the institution has a formal policy formal “green” policy in any of the following areas:
Yes No Unknown Teaching and Research
Purchasing and Administrative Services
Solid Waste Reduction and Recycling
Energy Conservation
Energy Purchasing
Water and Wastewater
Hazardous Materials
Transportation
Food and Food Services
Campus Grounds and Land Use
New Construction
Campus Planning and Design
32
Fiscal and Strategic Technical Assistance Program Survey
Survey URL: http://www.uncfsp.org/ICB_FASTAP
FINANCIAL MANAGEMENT
1. Please select if the institution has any of the following: (Select all that Apply)
� finance committee
� audit committee
� combined finance/audit committee
� external company
� none at all 2. Please select the type of financial accounting software systems the institution utilizes:
� commercial/general accounting software � fund-based accounting software � The institution does not utilize financial accounting software
3. Please select whether there has been a financial external audit performed within the past 12 months:
� Yes � No � Unknown
4. Please select whether the institution has been impacted by any form of internal financial fraud within the past
five years: � Yes � No � Unknown
5. Please select whether the institution has been impacted by any form of external financial fraud within the past
five years: � Yes � No � Unknown
ENDOWMENT
6. Please enter the total estimated value of the institution’s endowment: 7. Please select whether the institution has a formal Investment Policy:
� Yes � No � Unknown
8. Please enter the investment balance of the institution’s endowment by percentage. (Total should add to 100%)
Area Percent
Percent of endowment from Listed Equity
Percent of endowment from Fixed Income
Percent of endowment from Real Estate
Percent of endowment from Commodities
33
Area Percent
Percent of endowment from Hedge Funds
Percent of endowment from Private Equity
Percent of endowment from Cash
Percent of endowment from other sources
9. Please select whether the institution has an annual Endowment Report:
� Yes � No � Unknown
ACCREDITATION
10. Please select the institution’s accrediting body:
� Southern Association of Colleges and Schools (SACS) � Middle States Association of Colleges and Schools (MSA) � New England Association of Schools and Colleges Commission on Institutions of Higher Education � New England Association of Schools and Colleges Commission on Technical and Career Institutions � North Central Association of Colleges and Schools � Northwest Commission on Colleges and Universities � Western Association of Schools and Colleges Accrediting Commission for Community and Junior Colleges � Western Association of Schools and Colleges Accrediting Commission for Senior Colleges and
Universities � Other
11. Please select the institution’s current accreditation status:
� Currently Accredited � Currently in Reaffirmation Process � Currently Under Warning � Currently on Probation � Unknown
FUNDING
12. Please select whether the institution has a line of credit:
� Yes � No � Unknown
13. Please select whether the institution has a board-approved budget for each fiscal year:
� Yes � No � Unknown
14. Please enter the following information related to finances for the institution for academic or fiscal year 2008:
(Total should add to 100%) Area Percent
Percent of income from tuition
Percent of income from UNCF
Percent of income from institutional advancement activities
Percent of income from federal government appropriations
Percent of income from grants and contracts
Percent of income from other sources
34
15. Please enter the institution's overall surplus or deficit at the end of the prior fiscal year. Enter the amount and then enter if the amount represents a surplus or deficit:
Amount Surplus/Deficit
16. Please select the number of months of operating expenses the institution has available as unrestricted, liquid
funds: � < 6 months � 6-12 months � > 12 months � Unknown
COMPOSITE FINANCIAL INDEX (CFI)
17. Please enter the requested information that will be used to determine the institution's CFI. Enter the information
from the end of the institution's most recent fiscal year. (Enter number only. Do not enter “$”, “,” or “.”)
Area Amount
Total Unrestricted Net Assets:
Total Temporarily Restricted Net Assets:
Total property, plant, equipment (net of depreciation):
Total long-term debt:
Total Unrestricted Operating Revenues:
Total Unrestricted Operating Expenses:
Total Unrestricted Revenues & Gains:
Total Net Assets released from Restriction:
35
Institutional Advancement Program Survey
Survey URL: http://www.uncfsp.org/ICB_IAP
ADVANCEMENT MANAGEMENT
1. Please select whether the institution has a specific Institutional Advancement (IA) department:
� Yes � No
2. Please answer the following about the chief person who manages the majority of your IA efforts:
Position title: Highest academic degree: Years with institution: Years in present position: Number of years person has been a fundraiser: Gender:
3. The chief officer for the IA functions reports to the: � President � Vice president � Other � Unknown
4. Please select whether the institution has formal institutional advancement goals/objectives:
� Yes � No
5. Please select whether the IA chief advancement officer is a member of the institution’s executive officer policy-
making group (cabinet): � Yes � No � Unknown
6. Please select the functions managed by the institution’s IA office: (Select all that Apply)
� Academic advising
� Admissions/recruitment
� Alumni affairs
� Athletics
� Church relations
� Conferences
� Fundraising
� Government relations
� Parent programs
� Photo services
� Physical plant planning
� Placement
� Public Relations and publicity
� Publications
� Special events
� Sponsored Programs/Grants and Contracts
� Title III
� Web management
� Other
7. Please select whether the institution has an organizational membership to CASE (Council for Advancement and
Support of Education): � Yes � No � Unknown
36
STAFFING & PLANNING
8. Please enter the IA Office FTE for the time periods specified.
Academic Year 2005-2006: Academic Year 2006-2007: Academic Year 2007-2008:
9. Please select the professional consultants the institution has utilized for any of these functions: (Select all that
Apply)
� Admissions/recruitment
� Alumni affairs
� Grant Writing
� Capital Campaign
� Annual Giving or Annual Fundraising Programs
� Special Events
� Public relations
� Other
� Unknown 10. Please select whether the IA office has a strategic plan:
� Yes � No � Unknown
11. Please select whether the IA office has a fundraising plan: � Yes � No � Unknown
12. Please select whether the IA office has fundraising policies and procedures:
� Yes � No � Unknown
13. Please select whether the institution utilizes CASE standards for reporting:
� Yes � No � Unknown
14. Please select whether the institution has a development committee represented on the Board of Trustees: � Yes � No � Unknown
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INSTITUTIONAL ADVANCEMENT DATA
15. Please enter the requested information on the IA Office’s prospect list:
Total number of prospects on the prospect list:
Total number of prospects that have been researched and qualified:
16. Please enter the requested information on fundraising from the specified categories for the 2007-2008
Academic Year:
Number of
Gifts Received
Number of New Gifts Received
Number of Renewal
Gifts
Total Donations in Dollars
Percentage Change from
Previous Fiscal Year
Largest Gift in Dollars
Alumni/ae
Trustees
Individuals (non-alumni/ae and non-trustees)
Corporations
Foundations
Organizations
Parents
Faculty
Students
Other
Total
17. For the Academic Year 2007-2008, please state the percentage of funds that were restricted and unrestricted:
(Total should add to 100%) Restricted: Unrestricted:
18. Please enter the requested information related to your institution’s last Capital Campaign. If the campaign is
current, enter the funds raised to date: Start Date: End Date: Goal: Total Funds Raised:
19. Please select whether the institution has a legally separate foundation for the purpose of raising funds:
� Yes � No � Unknown
20. Please select whether the institution’s alumni association operates under a separate 501(c)3:
� Yes � No � Unknown
21. Please enter the percent of all $1,000-plus donors in Academic Year 2007-2008. (Total should add to 100%)
Percent of $1,000 Plus Donors from: Percent
Trustees
Corporations
38
Percent of $1,000 Plus Donors from: Percent
Foundations
Volunteers
President
Faculty
Staff
Students
Alumni/ae
Other
22. Please indicate what percentage of your gift income is generated by each of these sources in Academic Year
2007-2008: (Total should add to 100%)
Percent of Income generated from: Percent Alumni/ae
Foundations
Parents
Businesses
Students
Churches
Trustees
Government grants
Faculty
Estates
Other friends
Other
23. Please select the fundraising activities the institution engaged in during the 2007-2008 Academic Year: (Select
all that Apply)
� Advertisements
� Alumni Society/Assoc
� Capital Campaign
� Direct Mail
� Face-to-Face Solicitations
� Homecoming
� Internet
� Major Gifts Program
� Phonathons
� Public Relations Programs
� Radio programs/sports
� Reunion Programs
� Special Events
� TV programs/sports
� Other
24. Please select the average turn-around time in acknowledging a gift:
� Same day � Within 3 working days � 4/7 working days � More than 8 working days � No acknowledgment sent � Unknown
25. Please enter the date of the last market analysis the institution conducted on the donor constituency: 26. Please enter the name of the primary database system the institution uses to track giving to the college or
university:
27. Please enter the number of years the institution has had this system:
39
ALUMNI/AE
28. Please enter the current status of the requested information regarding alumni/ae:
Alumni/ae of record
Active alumni chapters
Number of US States that have active alumni/ae chapters
Alumni/ae prospects
Alumni/ae prospects who have been screened/qualified for cultivation and solicitation
Alumni donors
“Lost” alumni
29. Please select the phrase that best describes the institution’s alumni/ae association:
� Incorporated within the institution with staff supported by the institution’s budget � Legally incorporated association that operates independently from the institution � The institution does not have an alumni/ae association.
30. Please enter the number of off-campus alumni meetings the institution conducts annually: 31. Please select whether fund-raising is a designated and recognized responsibility of the alumni function:
� Yes � No � Unknown
32. Please select whether the institution has a special alumni program for recent graduates:
� Yes � No � Unknown
33. Please enter the percentage of the institution’s total gift support that came from alumni in FY 2007-08: 34. Please enter the percentage of alumni that made a gift during FY 2007-08:
35. Please enter the name of the primary database system the institution uses to track alumni/ae data:
36. Please enter the number of years the institution has had this system:
PUBLIC RELATIONS/MARKETING COMMUNICATIONS
37. Please select whether the institution has a public relations/marketing communications advisory group comprised
of people outside the institution (other than trustees): � Yes � No � Unknown
38. Please select the entity that has primary responsibility for institutional branding:
� Board � Advancement office � President � Other
40
39. Please select the last time the institution’s brand was updated: � Less than one year ago � 1-5 years ago � More than five years ago � The institution does not have a specific brand image
SPONSORED RESEARCH
40. Please enter the number of grants or contracts the institution applied for during the 2007-2008 Academic Year: 41. Please enter the number of grants or contracts the institution was awarded during the 2007-2008 Academic
Year:
42. Please enter the requested information on awarded grants and contracts during the 2007-2008 Academic Year. Largest grant/contract awarded: Smallest grant/contract awarded: Average term of the awarded grants/contracts in terms of years: