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TOWNSHIP OF BLANDFORD-BLENHEIM COUNCIL MEETING AGENDA

Wednesday, December 18, 2019 Township Council Chambers

47 Wilmot Street South, Drumbo 4:00 p.m.

1. Welcome

2. Call to Order

3. Approval of the Agenda

4. Disclosure of Pecuniary Interest

5. Adoption of Minutes

a. December 4, 2019 Minutes of Council

6. Business Arising from the Minutes

7. Delegations / Presentations

a. Bev Beaton, Princeton Wastewater Servicing

b. Rodger Mordue, CAO/Clerk – Report CAO-19-19, Princeton Wastewater Servicing.

Recommendation:

That Report CAO-19-19 be received as information.

8. Correspondence

a. General

i. Upper Thames River Conservation Authority, Draft 2020 Budget

b. Specific

9. Staff Reports

a. Rick Richardson – Director of Protective Services

i. FC-19-13– Monthly Report


Recommendation:

That Report FC-19-13 be received as information.

b. John Scherer – Chief Building Official

i. CBO-19-18– Monthly Report

Recommendation:

That Report CBO-19-18 be received as information.

c. Jim Harmer – Drainage Superintendent

i. DS-19-21 – Petition for Drainage and appointment of Engineer

Recommendation:

That Report DS- 19-21 be received as Information and

That Council accepts the petition for drainage works for the Pt of Lot 19Concession 2 from Gregory Magda; and,

That the Clerk notify the Grand River Conservation Authority and OMAFRAthat is has received a petition for drainage work and that they intend toproceed with this petition; and,

That Council appoints K Smart & Associates Ltd., 85 McIntyre Dr. Kitchener,Ont. N2R 1H6, to prepare a new drainage report as per the petitionaccordance with Section 4 of the Drainage Act.

d. Jim Borton, Director of Public Works

i. PW-19-31 – Oxford-Waterloo Road

Recommendation:

That Report PW-19-31 be received as information; and,

That Council direct staff to proceed with posting the section of Oxford-Waterloo Road 250 meters East of Queen Street and 250 meters West ofQueen Street as a new 60 Km/h speed zone. And further that Council directstaff to amend Speed By-Law 1864-2014 to reflect this change.

ii. PW-19-32 – Level of Service Guideline Manual


Recommendation:

That Report PW-19-32 be received as information; and

That Council allow staff to circulate the Level of Service Guideline Manual to all Blandford-Blenheim staff so that it can be used as a reference when dealing with residence inquiries on Public Works activities.

10. Reports from Council Members

11. Unfinished Business

12. Motions and Notices of Motion

13. New Business

14. Closed Session

15. By-laws

a. 2167-2019

Being a by-law to amend zoning By-law 1360-2002, as amended (Granclare)

b. 2168-2019

Being a By-law to amend By-law 1864-2014

c. 2169-2019

Being a By-law to confirm the proceedings of Council.

16. Other

17. Adjournment and Next Meeting

Wednesday, January 15, 2020 at 4:00 p.m. in Council Chambers.

Township of Blandford-Blenheim Regular Council Meeting

Wednesday, December 4, 2019 2:00 p.m.

MINUTES Council met at 2:00 p.m. for their first regular meeting of the month. Present: Mayor Peterson, Councillors Balzer, Banbury, Demarest Staff: Baer, Bell, Borton, Harmer, Krug, Mordue, Richardson. Other: Rebecca Smith, Oxford County Planner

Mayor Peterson in the Chair.

1. Welcome

2. Call to Order

3. Approval of the Agenda RESOLUTION #1

Moved by – Councillor Balazer Seconded by – Councillor Demarest Be it hereby resolved that the agenda for the December 4, 2019 Meeting of Council be adopted with the addition of an item under section 16, “Other”.

.Carried

4. Disclosure of Pecuniary Interest

None.

5. Adoption of Minutes RESOLUTION #2

Moved by – Councillor Balzer Seconded by – Councillor Demarest Be it hereby resolved that the minutes of the November 20, 2019 Meeting of Council be adopted, as printed and circulated.

.Carried RESOLUTION #3

Moved by – Councillor Balzer Seconded by – Councillor Demarest Be it hereby resolved that the minutes of the September 25, 2019 Meeting of Police Service Board be received.

.Carried

Township of Blandford-Blenheim Council Minutes

6. Business Arising from the Minutes

None.

7. Delegations / Presentations

a. Denise Krug, Director of Finance, Presentation of the draft 2020 Capital Budget

Ms. Krug and various staff members presented information on the Township’s draft 2020 Capital Budget and was available to answer any questions that Council had.

RESOLUTION #9 Moved by – Councillor Balzer Seconded by – Councillor Demarest That the delegation from Denise Krug, Director of Finance regarding the presentation of the draft 2020 Capital Budget be received as information.

.Carried RESOLUTION #10

Moved by – Councillor Balzer Seconded by – Councillor Demarest That staff be directed to proceed with tendering for the purchase of a new tanker for the Plattsville fire station and a new tandem dump/plow truck for the 2020 budget year.

.Carried b. Henry Centen, Burnside Engineering

Mr. Centen presented Council the 2019 Road Needs Study that Burnside Engineering completed and was available to answer any questions that Council had.

RESOLUTION #11 Moved by – Councillor Balzer Seconded by – Councillor Demarest

That the delegation from Henry Centen, Burnside Engineering regarding the presentation of the 2019 Road Needs Study be received.

.Carried

8. Public Meetings None.


9. Correspondence a. General

None.

b. Specific

None.

10. Staff Reports

a. Jim Borton – Director of Public Works

i. PW-19-30 – Monthly Report

RESOLUTION #4

Moved by – Councillor Banbury Seconded by – Councillor Demarest

That Report PW-19-30 be received as information.

.Carried

b. Jim Harmer – Drainage Superintendent

i. DS-19-20 – Monthly Report

RESOLUTION #12 Moved by – Councillor Banbury Seconded by – Councillor Demarest

That Report DS-19-20 be received as information.

.Carried

c. Trevor Baer – Manager of Community Services i. CS-19-14 – Monthly Report


That Report CS-19-14 be received as information.

.Carried


d. Denise Krug – Director of Finance/Treasurer i. TR-19-21 – Writing off taxes


That Report TR-19-21 be received as information; and,

That Council authorize staff to write off taxes/penalty/interest in the amount of $8,956.17 plus any additional levies or penalties that may be added from the date of this report until the date of actual write-off, on property roll numbers 3245-010-040-09200 and 3245-010-040-09300.

.Carried

e. Rodger Mordue – CAO/Clerk

i. CAO-19-17 – Plattsville Senior Housing Development


That Report CAO-19-17 be received; and,

That staff be directed to work with County of Oxford staff in an effort to develop affordable senior focused housing in Plattsville; and,

That a portion of the municipally owned property at 112 Albert Street and portion of the adjacent municipally owned property on the south side of Mill Street across from the park be declared surplus to the needs of the municipality.

.Carried

ii. CAO-19-18 – Closed Meeting Investigator & Integrity Commissioner


That Report CAO-19-18 be received; and,

That the Township enter into an agreement with Gregory F. Stewart until the end of the current term of Council to provide Closed Meeting Investigation and Integrity Commissioner services.

.Carried


11. Reports from Council Members

Mayor Peterson spoke on the upcoming Santa Clause parades this Saturday December 7, 2019 in Bright and Plattsville.

Mayor Peterson spoke on the upcoming event Roadkill Night event at the Drumbo Pub, and mentioned that proceeds would be donated to the Salvation Army.

12. Unfinished Business

13. Motions and Notices of Motion

None.

14. New Business

None.

15. Closed Session

None.

16. By-laws RESOLUTION #13

Moved by – Councillor Demarest Seconded by – Councillor Banbury Be it hereby resolved that first and second reading be given to the following By-laws:

- By-law 2165-2019, Being a By-law to establish the Corporation of the Township of Blandford-Blenheim Fees and Charges

- By-law 2166-2019, Being a By-law to confirm the proceedings of Council.

.Carried

RESOLUTION #14 Moved by – Councillor Demarest Seconded by – Councillor Banbury Be it hereby resolved that third and final reading be given to the following By-laws:


- By-law 2165-2019, Being a By-law to establish the Corporation of the Township of Blandford-Blenheim Fees and Charges

- By-law 2166-2019, Being a By-law to confirm the proceedings of Council.

.Carried

17. Other Business

RESOLUTION #15 Moved by – Councillor Demarest Seconded by – Councillor Banbury

That whereas the Township office will be closed from Tuesday December 24, 2019 and will re-open on Thursday January 2, 2020;

Be it resolved that the regular Council meeting of January 2, 2020 be cancelled

.Carried

18. Adjournment and Next Meeting RESOLUTION #16

Moved by – Councillor Demarest Seconded by – Councillor Banbury Whereas business before Council has been completed at 5:10 p.m.; Be it hereby resolved that Council does now adjourn to meet again on Wednesday, December 18, 2019 at 4:00 p.m. in Council Chambers for regular meeting.

.Carried ________________________ __________________________ Mark Peterson, Mayor Rodger Mordue CAO / Clerk Township of Blandford-Blenheim Township of Blandford-Blenheim

TOWNSHIP OF BLANDFORD-BLENHEIM

Agenda Item

To: Members of Council From: Rodger Mordue, CAO/Clerk

Reviewed By: N/A Date: December 12, 2019

Subject: Princeton Wastewater Servicing Council Meeting Date: December 18, 2019

Report #: CAO-19-19

Recommendation:

That Report CAO-19-19 be received as information.

Background:

On September 25, 2019 Oxford County Council was presented with staff report PW 2019-39, Princeton Wastewater Servicing Review. Subsequent to that report the Township was requested to advise County Council of their position to either:

a. Choose to consider servicing the Village of Princeton as a growth center, and initiate the required planning studies, including a ‘comprehensive review’ process and other required studies (secondary planning, water/wastewater servicing strategies) to determine whether all related land use planning considerations could be addressed to the satisfaction of both the County and the Township of Blandford-Blenheim; or

b. Choose to decline to initiate any of the planning work necessary to pursue a growth-based servicing strategy for the Village of Princeton.

Analysis/Discussion:

The Township has been requested to advise Oxford County Council if it intends to proceed with the studies needed to designate the Village of Princeton as a growth centre. Designation as a growth centre is required in order to work towards the installation of sewers in Princeton.

Studies Required

In order to be considered a growth centre a number of Land Use Planning studies first need to be carried out. A secondary planning exercise would need to be undertaken which includes a growth needs analysis for Princeton. If the secondary plan exercise determines that growth is appropriate for Princeton an amendment to the County’s official plan would need to happen.

The amendment would need to be approved at the County and at the Province level to designate Princeton as a growth centre in the Oxford County Official Plan. Provided there are no appeals along the way this process would take roughly 2.5 years and cost approximately $200,000 - $250,000 to complete.

Once the Official Plan amendment approvals are final, engineering design would then commence. Land would need to be acquired for the wastewater treatment facility and Ministry of the Environment approvals would be attained. This whole process would take an estimated 2.5 years.

After all the planning and engineering studies are complete and the necessary approvals are in place construction can then begin. It is estimated that the construction phase of the project would take 2 – 3 years. From start to finish this project would take 7 – 8 years to complete. Any appeals that might be received along the way would delay this timeline.

Other Department Issues

The Township is planning on a major reconstruction of the street and storm drain network in Princeton to bring it up to an urban standard. If a decision is made to proceed with the installation of sanitary sewers this reconstruction will need to be delayed so it can be coordinated with the wastewater related work. A 7 – 8 year delay means that a temporary surface treatment would need to be applied to the existing road system until the proper full reconstruction can occur. This temporary work will cost an estimated $25,000. If a decision is made not to proceed with wastewater servicing the reconstruction work will happen in 2 years and the temporary work on the streets will not be needed.

There would be no cost to delay the storm drain project by 7 – 8 years other than the normal increase in project cost due to inflation. It is worth noting that the storm drain project will proceed and is separate from any wastewater project. Similar to the project which was undertaken in Plattsville a few years ago, property owners in Princeton could expect a bill of $2,000 - $4,000 for this storm sewer portion of the road and drain reconstruction project.

Resident Survey

Every property located within the area that is now serviced by municipal water could be considered for connection to a municipal wastewater system. At the request of Township Council a survey was mailed to each property owner in Princeton with the ability to connect to the current municipal water supply. In that survey information on costing was presented and the question was asked: “Is your household in favour of municipal wastewater (sewer) services in Princeton based on the Township’s numbers?” Surveys were not provided for the following which are located on municipal property: Museum/Library complex; the Centennial Hall; fire station; or, the park pavilion building. A copy of that survey is attached to this report.

A total of 221 surveys were mailed to affected property owners in Princeton. At the time of writing this report 153 responses have been received back which represents a 69.23% return rate. Two of the responses received were disqualified so 151 valid surveys were counted. Of those a total of 47 (31.13%) were in favour of proceeding with sanitary sewers in Princeton while 104 (68.87%) were opposed.

Financial Considerations:

Proceeding with studies to work toward a wastewater treatment system in Princeton would cost an estimated $200,000 to $250,000. Delaying the road infrastructure rehabilitation project in Princeton will cost an estimated $25,000.

If the project proceeds there will be costs associated with hooking into the wastewater system for each of the municipally owned buildings in Princeton.

Attachments:

- Property owner survey

Respectfully submitted by: Rodger Mordue CAO/Clerk

Township of Blandford-Blenheim Box 100 / 47 Wilmot Street South Drumbo, Ontario. N0J 1G0 Phone 519-463-5347 Fax 519-463-5881 Web www.blandfordblenheim.ca

There has been a lot of talk around Princeton about municipal wastewater (sewer) servicing. There are those in favour of bringing services to the village and those who are opposed. County of Oxford Public Works staff recently presented a report to Oxford County Council. In that report a suggested cost of $595/month per household was quoted as the cost to bring municipal wastewater servicing to Princeton. This estimate was based on providing services to the existing village only. Township Council is not interested in servicing just the existing village as this cost is simply too high. In order to bring this monthly per household cost down, future growth would need to be considered. The Township has engaged an engineer who has arrived at a different costing estimate for the project based on servicing of the existing community plus new development. That estimate is $271/month per household. The chart on the following page compares the estimates from the County report with estimates from the Township’s engineer. The Township numbers include a contribution from the developer which is not included in the County estimates. The estimates presented are based on bringing services to your property line. Each homeowner would then be responsible for the cost to bring the service from there into the house as well as any interior plumbing work that may be needed. Bringing wastewater services to the village would be a multi-year process. A number of land use planning and engineering studies would need to be done before any type of construction could even begin. Before proceeding with any further studies Township Council would like to hear directly from you. Is your household in favour of municipal wastewater (sewer) services in Princeton based on the Township’s numbers? Yes No Your input is very important in guiding Council’s decision. Please indicate your preference above and send this page back to the Township in the enclosed self-addressed stamped envelope. Only one survey will be accepted per household. To ensure the integrity of this survey each page has been embossed with the Township seal. Any survey received back that does not have this seal will not be counted. Completed surveys will be received until December 6, 2019.

County

estimate * Township estimate (yr 1)*

Township estimate (yr 20)*

Comment

Sewer capital debenture

$169 $169 0 This is the estimated monthly debenture charge for service installation which will be included with your property taxes. Similar to the charges when the water service was installed, if you choose to pay the estimated $17,000 charge upfront this amount will not be applicable

Sewer monthly flat rate

293 65** 125** The County’s estimate is based on servicing only the existing properties and also putting money aside for future capital improvements. The Township estimate is based on servicing both existing properties and new development. In this scenario contribution to future capital improvements has been delayed by 20 years. At the end of 20 years capital improvements will need to be considered and the monthly flat rate will rise to an estimated $125

Water capital debenture

96 0 0 The County has included the current debenture for water service installation. If it was debentured at the time this charge appears on your property tax bill. The Township estimates do not include this charge. The final payment on the water debenture will be due in 2022. The installation of a wastewater system would come after that date so it would no longer be applicable.

Water monthly rate

37 37 37 Average monthly water charge which is currently being levied.

$595 $271 $162 * Based on 2019 dollars ** Approval would be needed from County Council to delay this capital contribution

2020DRAFT BUDGET

November 2019

Upper Thames River Conservation Authority

1424 Clarke Road, London, ON N5V 5B9 / 519-451-2800 / [email protected] / www.thamesriver.on.ca

2020 UTRCA Draft Budget November 2019

2020 Draft Budget1

The Upper Thames River Conservation Authority’s (UTRCA) 2020 Draft Budget serves as both a management and governance tool. It is prepared on the basis of expenses inclusive of depreciation, and all deferred revenues which may be available for use in the year in order to clearly see the funding positions of all programs. The current funding environment in which the UTRCA operates requires ever-increasing levels of scrutiny as well as an attitude best described as ‘contingency.’ Funding uncertainty also requires flexibility and multiple scenario evaluation.

In summary, the 2020 draft operating budget expenses are estimated at $15,890,487, representing a 1.9% decrease from 2019. ‘Transfers from reserves’ have been specifically avoided as a way to balance our costs in 2020 to ensure transparency; the result is a $376,054 deficit in operations.

The operating budget includes $1,221,973 of non-cash depreciation expenses as well. These annual depreciation costs - the consumption of asset values - is greater than the projected deficit. As a result, while an operating deficit is anticipated on an accrued expense basis, the UTRCA will still experience a cash surplus of $885,919 from operations through 2020. While depreciation is not the only type of expense which contributes to the operating deficit, it is significant (i.e., 8% of total expenses) and results from past capital spending decisions.

From a capital budget perspective, 2020 will see a capital levy increase of 54.1% as a result of significant federal funding available (Disaster Mitigation & Adaptation Fund $10M over 10 years maximum) and extensive work on City of London dykes. This large percentage increase highlights again how the two types of activities, operating and capital spending, are dramatically different and are best addressed separately. The draft capital summary indicates a capital spending deficit of $219,498, less than half of $487,624 in 2019.

2020 Budget Drivers1. Environmental Targets Strategic Plan: In consideration of municipal financial challenges, year four of the new Environmental Targets levy has been included to only 25% of the original strategic plan. This amount represents 1.5% of the 6.2% operating levy increase.

2. Changes to CVA (Current Value Assessment): New assessment values provided by the Province in September again shift the levy burden to more rural municipalities, as farm land values are increasing faster than other land use categories. The UTRCA has no ability to influence or adjust this Provincial funding allocation system.

3. Downloaded Provincial Cut: During 2019, the UTRCA absorbed the $169,802 of in-year provincial funding cuts rather than create a special levy. In 2020, that value is included in the municipal levy as it supports critical flood control efforts. This provincial download contributes 3.2% of the total 6.2% increase and is a key driver of the total municipal funding increase.

4. Flood Control Activities: While the UTRCA and affected municipalities have benefitted greatly from federal funding over the last three years, the National Disaster Mitigation Program funding pool will cease early in 2020. This will necessitate a return to earlier levels of staffing in many cases and, while it impacts spending, it will also impact services and program capacity.

5. City of London Growth Assessment Funding: As a direct result of growth pressures, the UTRCA has applied for additional growth assessment funding from the City of London to support three positions in the Environmental Planning and Regulations unit. Modifications in the level of London’s planning services have required new dedicated funding from the City. While approval of this funding is uncertain, it is included in the draft budget.

6. Line by Line Cost Savings Audits: During 2019, staff took steps to review the costs of some services. New rates and services for merchant transactions (Visa and Mastercard) were negotiated to keep processing costs down. The estimated savings for 2020 is $10,700. A second audit of tax recovery yielded no further recovery is possible. A third audit of voice and data communication services across the organization is underway.

2020 Draft Budget: Summary November 2019

2

The formula that determines each municipality’s share (percentage) of the levy reflects the assessed value of each municipality’s land within the watershed, as set out in the Conservation Authorities Act. The Province provides these assessed values (Current Value Assessment or CVA) annually.

The municipal levy is the most important funding received by the Conservation Authority as this investment allows the Authority to obtain and retain staff expertise. Staff leverage

the municipal share by applying for grants from foundations, generating funds from user fees, entering into contracts and obtaining sponsorships from the private sector.

In the draft operating budget, the UTRCA leverages the 37% funded by municipalities into another 58% of funding to support a broad range of services for watershed residents as directed by the Board of Directors.

2020 Draft Operating Budget ($15,204,396)

5% - Province of Ontario $718,060(drinking water source protection, �ood protection)

58% - Self Generated $8,877,648(fees, donations, sponsorships, contracts)

County of Oxford 16.6248% $879,521 City of London 64.4956% $3,707,551 Township of Lucan Biddulph 0.3277% $15,647 Municipality of Thames Centre 3.2126% $158,684 Municipality of Middlesex Centre 2.3441% $111,922 City of Stratford 7.2473% $382,017 Township of Perth East 1.4206% $70,466 Township of West Perth 1.4523% $110,735 Town of St. Marys 1.4767% $91,299 Township of Perth South 1.1961% $57,081 Municipality of South Huron 0.2023% $9,654 Township of Zorra 0 $8,500*Township of South-West Oxford 0 $5,610*TOTAL 100% $5,608,688

*The dam levy is applied directly as these municipalities are the sole bene�ciaries of the structures.

37%Total Municipal Operating Levy$5,608,688(includes general levy + dam & �ood control levy)

% of CVA Levy

0

20

40

60

80

100


3

Operating Budget 20202019

Forecast2020

Budget% Incr(decr) Notes (see page 4 for list of acronyms)

REVENUES:New Levy Funding Municipal General Levy 3,963,386 4,113,335 3.8% Assessment Growth Levy - 310,037 100.0% Dam and Flood Control Levy 1,286,282 1,461,675 13.6% Operating Reserve Levy 33,048 33,678 1.9%

5,282,716 5,918,725 12.0%Amortized Levy from previous years Municipal General Levy 512 239,794 46746.7% Targets levies carried forward Flood Control Levy 59,755 78,062 30.6% Maintenance Levy 65,847 42,745 -35.1%

126,114 360,601 185.9%

MNRF Transfer Payment 181,213 181,217 0.0% Continued 50% funding reduction from MNRF

Contracts and Grants Municipal within Watershed 975,651 894,351 -8.3% Municipal outside Watershed 107,340 73,340 -31.7% Provincial 761,759 635,591 -16.6% Provincial contract reductions in most units Federal 1,367,515 464,599 -66.0% NDMP completing in early 2020 All Other 1,634,550 1,792,482 9.7%

4,846,815 3,860,363 -20.4%User Fees and Other Revenues Conservation Areas 3,664,079 3,709,056 1.2% Fees have been adjusted for volume not price Planning and Permit Fees 275,000 315,000 14.5% Fees may yet be changed Education Fees 184,500 125,000 -32.2% Reorientation to Targets activities Landowner, tree sales, cost recoveries 214,800 166,500 -22.5%

4,338,379 4,315,556 -0.5%Other Revenues From deferred revenues 762,277 582,621 -23.6% Donations, interest and gains 518,250 295,350 -43.0% Investment gains are only modestly estimated

1,280,527 877,971 -31.4%

Funding from Reserves 65,304 - 0.0% TOTAL REVENUES 16,121,068 15,514,433 -3.8%

EXPENDITURES:Mission Cost Centres Water & Information Management 2,738,311 2,726,437 -0.4% Environmental Planning & Regulations 1,866,117 2,253,972 20.8% Reflects increasing regulatory and planning work Conservation Services 2,182,862 1,933,988 -11.4% Watershed Planning, Research & Monitoring 1,065,518 1,120,434 5.2% Conservation Areas 4,460,724 4,496,269 0.8% Lands & Facilities 1,681,887 1,746,540 3.8% Community Partnerships 1,504,513 1,301,859 -13.5% Reductions for education programs Service Cost Centres 215,153 257,310 19.6% 15% insurance increases estimatedProgram Operating Expenditures 15,715,085 15,836,809 0.8%

Desired Transfer to Reserves 435,884 53,678 -87.7% Operating reserve, WCC building and HR reserves TOTAL EXPENDITURES 16,150,969 15,890,487 -1.6%

NET SURPLUS (DEFICIT) (29,901) (376,054) Depreciation Expense 1,070,227 1,221,973 14.2% Includes estimated depreciation for 2020 spending

CASH SURPLUS (DEFICIT) 1,040,326 845,919


4

Capital Budget 20202019

Forecast2020

Budget Notes (see below for list of acronyms)Capital Funding for Flood Control Flood Control Capital Levy 2,079,604 2,700,881 Federal - NDMP 76,227 - Federal - DMAF - 2,988,000 Provincial - WECI 2,137,937 125,000 Funding deferred - - Funding from reserves 168,288 157,508 Total Capital Funding for Flood Control 4,462,056 5,971,389

Capital Projects Dam Safety Reviews - 23,808 Wages only for Safety Reviews Fanshawe Dam 20,006 50,000 Safety Review Wildwood Dam 175,007 301,591 Motor control centre replacement, Safety Review Pittock Dam 115,007 81,232 Erosion control, Safety Review London Dykes 3,372,249 5,483,508 Significant work funded by DMAF on City of London dykes St Marys Flood Wall 485,515 - RT Orr Dam 100,021 - Mitchell Dam 30,005 - Small Dams 109,561 64,374 Fullarton, Harrington and Embro Dams Flood Control Equipment 135,000 - Transfer to Structure Reserves 125,000 - Total Flood Control Capital Spending 4,667,371 6,004,513

Net Flood Control Capital Budget (205,315) (33,124)

Capital Funding for Other Capital needs Capital Maintenance Levy 171,690 175,126 From other Reserves 330,259 -

501,949 175,126

Land 104,258 - Land Improvements 86,000 115,000 Molok waste containers, accessible trail, swimming pool

improvements Buildings and Building Systems 112,000 - Infrastructure 50,000 40,000 PCA road improvement Furniture and Fixtures 87,000 30,000 Water heaters for WCA washrooms Vehicles and Equipment 255,000 109,000 2 pick ups, 1 gator Tenchology Equipment 90,000 67,500 Digital air photos (5 year), servers

784,258 361,500

Net Other Capital Budget (282,309) (186,374)

Surplus (Deficit) in Captial Spending Activities (487,624) (219,498)

List of AcronymsDMAF - Disaster Mitigation & Adaptation Fund (federal)FCA - Fanshawe ConservationAreaMNRF - Ministry of Natural Resources & Forestry (provincial)NDMP - National Disaster Mitigation Program (federal)PCA - Pittock ConservationArea

SWP - Source Water ProtectionWCA - Wildwood ConservationAreaWCC - Watershed Conservation CentreWECI - Water & Erosion Control Infrastructure (provincial)

2020 Draft Budget November 2019

5

All Units, All Activities

2019 Forecast

2020 Budget

Change from last

year Notes (see page 4 for list of acronyms)

Revenues

Municipal Levies 7,660,124 9,155,333 19.5% Reflects significant capital increases for City of London dykes, provincial download, plus 25% of Environmental Targets Year 4

Government Transfer Payments 181,213 181,217 0.0% 50% cut already experienced

Contracts 7,195,980 6,973,363 -3.1%

User Fees 4,338,379 4,315,556 -0.5%

All Others incl deferred amounts 1,844,378 1,035,479 -43.9% Donations and investment gains are conservatively estimated

Total Revenues 21,220,073 21,660,947 2.1%

Operating ExpensesWages, Benefits, Per Diems 9,840,604 10,200,803 3.7% Some consulting is now staffed

Training 104,420 112,300 7.5%

Legal, Audit, Insurance 368,689 402,285 9.1%

Services 1,551,160 862,986 -44.4%

Computers, Property and Utilities 5,559,128 7,714,332 38.8% Corresponds to City of London dykes projects

Supplies 1,481,611 1,160,664 -21.7%

Flow Through Expenses 280,861 165,715 -41.0%

Depreciation Expenses 1,070,227 1,221,973 14.2%

Allocated Costs 756 264 -65.1%

Total Operating Expenses 20,257,456 21,841,322 7.8%

Desired Transfers to Reserves 560,884 53,678 -90.4% LIttle funding for future reserve use

Other Capital Spending 784,258 361,500 -53.9% See page 4

Surplus (deficit) (382,525) (595,552)

2020 Draft Flood Control Capital Levy November 2019

2020 Draft Flood Control Capital Levy6

The UTRCA operates and manages a number of water and erosion control structures on behalf of its member municipalities. The operation and maintenance costs for these structures are apportioned to municipalities on a beneficiary pays basis. The UTRCA also maintains and operates a number of recreation dams on behalf of member municipalities. The benefiting municipality for these recreational structures is the municipality within which they are located. Capital maintenance of all of these structures is funded in the same proportions as operating, as shown in the table below.

The UTRCA Board of Directors has approved a 20 Year Capital Maintenance Plan for Water and Erosion Control Structures. This long term plan has been developed to coordinate the timing and financing of major capital repairs to the water and erosion control structures. The plan is reviewed and updated annually, to maintain a rolling 20 year estimate for planning and financing purposes.

With the plan in place, the UTRCA is able to leverage the municipal contributions to pursue senior government funding support for specific projects. The long term cost projections are also used to lobby senior levels of government to continue providing major capital repair grant programs, such as Ontario’s Water and Erosion Control Infrastructure (WECI) program.

In 2020, the UTRCA has obtained funding from the federal Disaster Mitigation & Adaptation Fund for the West London Dyke Reconstruction Project. Funding from WECI is not yet confirmed.

The amounts for the annual fixed contributions from the affected municipalities have been calculated based on long term flood control capital repair estimates. The 20 Year Capital Maintenance Plan includes provisions for reviews and for the adjustment of the municipal contributions, depending on updated studies and cost estimates. The 2020 Draft Flood Control Capital Levy is described in the following table.

Flood Control Capital Levy SummaryMunicipality Structure Apportionment 2020 FC Capital Levy Total

Oxford County

Wildwood Dam 0.97%

$125,000Pittock Dam 62.07%

Ingersoll Channel 100.00%

City of London

Fanshawe Dam 100.00%

$2,600,000

Wildwood Dam 83.96%

Pittock Dam 36.86%

London Dykes & Erosion Control Structures 100.00%

Springbank Dam 100.00%

Town of St. MarysSt. Marys Floodwall 100.00%

$50,000Wildwood Dam 14.10%

City of Stratford RT Orr Dam & Channel 100.00% --

Municipality of West Perth Fullarton Dam 100.00% $5,000

Township of ZorraEmbro Dam 100.00% $1,500

Harrington Dam 100.00% $5,000

Total Flood Control Capital Levy $2,786,500

7

Water & Information Management

What we do:• Reduce the risk of property damage and loss of lives due to flooding by providing flood forecasting and warning programs.• Operate and maintain water control structures to control flood flows and augment stream flow during dry periods.• Operate and maintain recreational water control structures on behalf of municipalities.

Examples:• Provide and maintain flood situation emergency plans and a flood warning system• Continually monitor stream flow, reservoirs and watershed conditions, and forecasting floods• Collect and maintain flood damage information and historical flooding data• Maintain and expand stream gauge network in order to improve stream flow, climatic and water quality monitoring • Improve and calibrate flood forecasting models • Coordinate, maintain, and improve stream flow through flow augmentation reservoirs• Coordinate the upper Thames River watershed’s Low Water Response Team, which is planning for drought response to

meet the needs of watershed residents and business, while protecting natural systems and human health• Operate, inspect and maintain flood control dams, dyke systems, channels, and erosion control structures, constructed

in partnership with municipalities• Operate, inspect and maintain medium sized municipal recreation dams and Conservation Area dams• Undertake major maintenance projects on water and erosion control structures, and assess municipal erosion control

works• Undertake dam safety studies and improve public safety around dams• Update operation and maintenance manuals• Secure capital maintenance funding for water and erosion control infrastructure• Provide technical expertise to identify natural hazards (such as floodplains and steep slopes) with the goal of protecting

people and property from these natural hazards• Provide, interpret and maintain floodplain mapping• Update hazard modelling and mapping in support of Environmental Planning & Regulations unit• Secure senior government funding support for flood hazard mitigation

Why:• Reduce property damage, injury and loss of life • Comply with legislative requirements and guidelines at the local level • Maintain public investment in infrastructure to prevent catastrophic loss• Improve water quality and stream flow• Key component of a comprehensive flood plain management program• Provide park land and recreational opportunities


8

Water & Information Management

2019 Forecast

2020 Budget

Change from last

year Notes (see page 4 for list of acronyms)RevenuesMunicipal Levies 1,637,206 1,804,711 10.2% Includes deferred revenues to offset depreciationGovernment Transfer Payments 152,261 166,270 9.2%

Contracts 876,800 303,252 -65.4% NDMP program ending early 2020, other provincial contracts cut

User Fees 60,000 - 0.0%All Others incl deferred amounts 65,304 - 0.0%Total Revenues 2,791,571 2,274,233 -18.5%

Operating ExpensesWages, Benefits, Per Diems 1,265,516 1,175,104 -7.1%Training 4,900 9,900 102.0% Error in 2019 budget; now correct Legal, Audit, Insurance 32,000 30,965 -3.2%Services 57,000 52,000 -8.8%Computers, Property and Utilities 211,725 176,275 -16.7%Supplies 87,550 109,350 24.9%Depreciation Expenses 457,461 585,912 28.1% Reflects capital projects completed in 2019 and prior Allocated Costs 622,159 586,931 -5.7%Total Operating Expenses 2,738,311 2,726,437 -0.4%

Desired Transfers to Reserves 32,836 - 0.0%

Surplus (deficit) 20,424 (452,204)

Municipal Levies

ContractsGovernmentTransferPayments

Wages, Bene�ts,Per Diems

Training

ServicesComputers, Property and Utilities

Supplies

DepreciationExpenses

AllocatedCosts

Legal, Audit,Insurance

EXPENSESREVENUES

9

Environmental Planning & Regulations

What we do:• Review construction and approve projects in and around watercourses, flood plains, valley slopes, and wetlands to ensure

development is safe for individuals and the community.• Assist municipalities with fulfilling their Planning Act responsibilities by identifying natural hazard areas and natural

heritage features, and providing policy support.• Provide municipalities with access to policy and technical experts in various disciplines, including hydrology, hydrogeology,

ecology, fisheries, engineering, bioengineering, stream morphology, and land use planning.• Provide land use planning advisory services to identify natural hazard, natural heritage, development servicing, water

quality, and natural resource planning concerns.• Increase implementation of green infrastructure (Low Impact Development) through pilot projects and professional

development opportunities.• Monitor and update the Thames-Sydenham and Region Source Protection Plan (SPP) to protect human health and

municipal drinking water sources (quality and quantity).• Collaborate with municipalities and conservation authorities to develop and operate a Local Source Water Information

Management System to help municipalities to meet their obligations under the Clean Water Act and Source Protection Plans.

• Provide risk management services, including education and outreach, to participating municipalities to assist them in implementing the SPP through risk management, prohibition, and restricted land use policies.

Examples:• Provide comments to assist municipalities with processing Official Plan and zoning by-law amendments, severances,

variances and plans of subdivision • Answer questions from the public on the environmental aspects of land use planning• Respond to property inquiries and mapping requests (legal, real estate, and general information)• Administer approvals and investigate violations related to regulations made pursuant to the Conservation Authorities

Act• Screen and comment on mitigation related to projects requiring federal Fisheries Act review or approval

Why:• Reduce the risk to life and property from natural hazards such as flooding and unstable slopes, and support safe

development.• Promote the maintenance and enhancement of natural heritage features and areas such as woodlands, wetlands and

threatened species.• Protect and promote the wise use of groundwater resources.• Comply with legislative requirements under the Conservation Authorities Act.


10

Environmental Planning & Regulations

2019 Forecast

2020 Budget

Change from last

year Notes (see page 4 for list of acronyms)Revenues

Municipal Levies 893,309 1,359,434 52.2% Includes $310K for Growth Assessment (City of London only) and Targets levy for 2020

Government Transfer Payments 28,952 14,947 -48.4%

Contracts 815,877 689,389 -15.5% Includes regulatory SWP and risk management service contracts

User Fees 275,000 315,000 14.5% Fees may still be revisedAll Others incl deferred amounts 85,381 85,381 0.0%Total Revenues 2,098,519 2,464,151 17.4%

Operating Expenses

Wages, Benefits, Per Diems 1,174,841 1,453,361 23.7%3 staff for London Growth Asssessment funding, additional staff time from supporting units and advocacy efforts of Targets workplan

Training 13,500 16,000 18.5% Corresponding increase for staff costs Legal, Audit, Insurance 27,000 41,750 54.6% Corresponding increase for staff costs Services 171,500 161,000 -6.1%

Computers, Property and Utilities 27,750 43,000 55.0% Tools for improved service delivery (i.e., database functionality, tablets)

Supplies 8,400 13,000 54.8%Allocated Costs 443,126 525,861 18.7% Corresponding increase for staff costs Total Operating Expenses 1,866,117 2,253,972 20.8%

Surplus (deficit) 232,402 210,179

EXPENSESREVENUES

Municipal LeviesContracts

User Fees

All Others includingdeferred amounts

GovernmentTransfer Payments


Training

Services

Computers, Property and Utilities

Supplies

AllocatedCosts


11

Watershed Planning, Research & Monitoring

What we do:• Provide watershed scale environmental monitoring, summarized every 5 years in a comprehensive Watershed Report

Card document.• Develop and maintain watershed and property specific management plans in cooperation with government agencies,

municipalities and community groups.• Implement research studies to fill resource information gaps and develop innovative methods of protecting and enhancing

watershed resources.

Examples:• Develop UTRCA Watershed Report Cards to summarize and report all monitoring data and trends• Monitor groundwater at 24 sites as part of the Provincial Groundwater Monitoring Information System in partnership

with the Ministry of the Environment, Conservation and Parks (MECP) • Collect and analyze surface water samples at 24 sites as part of the Provincial Water Quality Monitoring Network in

partnership with the MECP and municipal Health Units• Undertake expanded water quality and stream health monitoring, in support of efforts identified in the UTRCA Strategic

Plan and in partnership with member municipalities• Compile water quality and aquatic community health data in a comprehensive and standardized time series database,

which is integrated with water quantity and available to watershed partners• Monitor aquatic community health including benthic invertebrates, fisheries and species at risk to identify priority areas

for implementation of best management practices and stewardship• Facilitate the development of an updated Water Management Plan for the Thames River watershed in collaboration with

a broad group of stakeholders• Participate in senior government working groups related to development of a Domestic Action Plan to reduce phosphorus

loads to Lake Erie• Develop and maintain Geographic Information System (GIS) databases, performing spatial analysis and producing

mapping and GIS tools to support watershed planning initiatives, assist in property management and support regulatory activities

• Develop land management plans for UTRCA properties, such as the Lowthian Flats and Fullarton area lands, in partnership with the Conservation Areas and Lands & Facilities units

• Provide technical support and review for applications related to planning advisory services• Study species at risk and their habitat requirements that are indicators of watershed health• Develop natural heritage system studies to determine natural heritage system significance and spatially quantifying

natural heritage feature gains and losses to identify areas of concern

Why:• Gather long term data and create information to measure outcomes related to the UTRCA Environmental Targets Strategic

Plan and to guide work to improve environmental health• Solving environmental problems and implementing plans to improve watershed health requires monitoring information

from a broad geographic perspective as well as knowledge of current resources• Advocate for clean water and natural heritage feature protection and restoration in the watershed, as identified in UTRCA

Environmental Targets• Improve habitat and decrease environmental health risks to humans and animals


12

Watershed Planning, Research & Monitoring

2019 Forecast

2020 Budget

Change from last

year Notes (see page 4 for list of acronyms)RevenuesMunicipal Levies 698,962 723,454 3.5%Contracts 174,700 180,450 3.3%User Fees - - 0.0%All Others incl deferred amounts 8,000 25,000 212.5% Advanced donation for Cade Tract naturalizationTotal Revenues 881,662 928,904 5.4%

Operating Expenses

Wages, Benefits, Per Diems 708,323 747,122 5.5% Staff working on Targets and Dingman Creek monitoring programs

Training 3,850 3,900 1.3%Services 36,000 10,050 -72.1% Consultant changed to staff contract Computers, Property and Utilities 8,550 11,050 29.2%Supplies 12,650 18,900 49.4% Primarily Cade Tract expenses Depreciation Expenses 2,176 2,176 0.0%Allocated Costs 293,969 327,236 11.3%Total Operating Expenses 1,065,518 1,120,434 5.2%

Surplus (deficit) (183,856) (191,530)

Municipal Levies

Contracts



Training Services

Computers,Property and Utilities

Supplies

Depreciation Expenses

AllocatedCosts

EXPENSESREVENUES

13

Conservation Services

What we do:• Provide comprehensive face-to-face technical services to address soil and water quality concerns• Offer a range of tree planting and woodlot management services • Deliver the Clean Water Program (CWP), which provides a one-window service for rural landowners to access technical

assistance and financial incentives for implementing measures that improve surface water and groundwater quality and soil health. The CWP is funded by the Counties of Oxford, Middlesex and Perth, the Town of St. Marys and the Cities of Stratford and London, with additional funding leveraged from industry, government, foundations and donations.

Examples:• Deliver best management practices available through the CWP including erosion control structures, wetland restoration,

fencing livestock from watercourses, stream restoration, improving habitat for fish, wildlife and pollinators, low impact development, upgrading private wells, decommissioning unused wells, tree planting, windbreaks, and enhancing woodlots, among others

• CWP since 2001 has completed 4384 projects; 3200 projects cost shared, $10.8 million in capital project value plus landowner inputs / $4.4 million in cost-sharing

• Provide a wide range of forestry services such as tree planting plans (including technical assistance, planting or supplying appropriate stock, and maintenance assistance), woodlot management, invasive species control, and planning and auditing for the Managed Forest Tax Incentive Program

• Implement naturalization projects through the Communities for Nature program, which gives 5,000 people each year a hands-on educational experience enhancing their local environment, through community forestry, wildflower and aquatic planting, and provides local businesses including TD Canada Trust, DANCOR, service clubs and private donors with an opportunity to provide lands and/or financial support

• Coordinate the Memorial Forests Program across the watershed to commemorate people and events, in partnership with local funeral homes

• Deliver Medway Creek watershed phosphorus reduction research and demonstration projects partnering with Environment and Climate Change Canada (ECCC) and the Ontario Ministry of Agriculture, Food & Rural Affairs (OMAFRA)

• Partner with ECCC to establish and monitor water quality from agriculture-based Thames River subwatersheds stations • Manage innovative demonstration and research efforts, including controlled drainage, engineered vegetated filter strips,

saturated buffers, constructed wetlands, surface inlet effectiveness, on-farm stormwater management, slag filters to remove phosphorus from barnyard and silage leachate runoff and from tile drainage systems, edge-of-field research to monitor phosphorus movement on agricultural cropland, and biofilters. Partner with the Universities of Waterloo, Guelph and Western, Great Lakes and St. Lawrence Cities Initiative on the Thames River Phosphorus Reduction Collaborative, OMAFRA, Agriculture and Agri-Food Canada, and others in carrying out these projects.

• Work with partners to address local forestry issues such as Emerald Ash Borer parasitoid research, preserving the genetics of native butternut trees, and other related climate change impacts

Why:• Agricultural BMPs are cost-effective, practical actions that landowners can take to improve soil health and water quality

while maintaining or enhancing agricultural production• Address locally identified priority water quality impairment issues• Stabilize streams experiencing pressure from surrounding land uses• Improve water quality and habitat for fish and wildlife, and reestablish natural aquatic linkages• Provide benefits to mitigate climate change• Increase natural cover to improve water quality and provide terrestrial wildlife and pollinator habitat


14

Conservation Services

2019 Forecast

2020 Budget

Change from last

year Notes (see page 4 for list of acronyms)RevenuesMunicipal Levies 704,677 664,335 -5.7%

Contracts 846,750 651,866 -23.0% Not forecasting Canada Ontario Agreement funding in 2020User Fees 151,500 163,000 7.6%All Others incl deferred amounts 514,746 493,290 -4.2%Total Revenues 2,217,673 1,972,491 -11.1%

Operating ExpensesWages, Benefits, Per Diems 797,456 819,854 2.8%Training 9,000 3,550 -60.6% To reflect actual Services 40,700 26,700 -34.4%Computers, Property and Utilities 187,603 172,750 -7.9%Supplies 423,133 293,479 -30.6% Utilizing existing equipment to reduce costs Flow Through Expenses 243,361 149,715 -38.5% Some grant programs have little take up Depreciation Expenses 2,403 2,403 0.0%Allocated Costs 479,206 465,537 -2.9% Corresponds to lower levy attribution

Total Operating Expenses 2,182,862 1,933,988 -11.4%


EXPENSESREVENUES

Municipal Levies

Contracts

User Fees



Training ServicesComputers,

Property and Utilities

Supplies

Flow Through Expenses


AllocatedCosts

15

Lands & Facilities

What we do:• Work in partnership with the community to ensure the long-term protection of natural areas, such as woodlands and

wetlands, and provide a variety of recreational opportunities on UTRCA-owned/ managed lands.• Lease structures and properties to clubs and community groups, individuals and municipalities for activities that

complement the UTRCA’s programs and services.

Examples:• Provide safe passive day-use recreational opportunities on 1900 hectares of rural properties, including woodlands,

wetlands, agreement forests, and 7 rural conservation areas• As of January 2019, the UTRCA is in an agreement with the City of London to manage 11 Environmentally Significant

Areas (ESAs) covering 735.6 hectares• Work with the local community to implement ESA Conservation Master Plans, in partnership with the City of London• Initiate asset management plan as per the UTRCA Strategic Plan• Initiate or assist with capital development projects• Manage UTRCA fleet vehicles and equipment system• Work with the local community to implement the Ellice and Gads Hill Swamps Management Strategy• Perform comprehensive risk management and safety inspections on UTRCA-owned properties• Assess hunting opportunities on UTRCA-owned properties and, where appropriate, implement a controlled hunting

program• Respond to infringement and encroachment related issues on UTRCA-owned properties• Lease 24 UTRCA-owned agricultural properties totalling approximately 475 hectares• Lease 5 residential homes and manage/maintain 7 storage buildings located throughout the watershed• Maintain lease agreements with 7 community-based groups for the management and maintenance of our rural

conservation areas• Maintain lease agreements with more than 20 clubs for recreational opportunities within Fanshawe, Wildwood and

Pittock Conservation Areas• Maintain lease agreements for 80 cottages at two locations• Maintain leases with groups and individuals for a variety of activities at properties throughout the watershed• Partner with municipalities to control invasive species

Why:• When acquiring lands for the development of the reservoirs, the UTRCA was obliged to purchase entire holdings (farms);

some of these lands are not needed to support the flood management and recreational programs of the UTRCA, and have been made available to the community

• Hazard lands and wetlands were acquired for flood risk reduction and recreation, and contribute to natural heritage conservation and water quality protection (surface water and groundwater)

• Create value for the environment by providing safe access to UTRCA-owned lands and permitted outdoor recreational opportunities


16

Lands & Facilities

2019 Forecast

2020 Budget

Change from last

year Notes (see page 4 for list of acronyms)RevenuesMunicipal Levies 553,155 750,720 35.7% Targets workplan levies for 2020Contracts 906,045 914,030 0.9%User Fees 2,000 2,000 0.0%All Others incl deferred amounts 25,000 32,000 28.0%Total Revenues 1,486,200 1,698,750 14.3%

Operating ExpensesWages, Benefits, Per Diems 936,758 958,721 2.3%Training 10,100 9,900 -2.0%Legal, Audit, Insurance 21,400 17,930 -16.2%Services 85,200 45,350 -46.8% Asset Management Planning costs not used in 2019 Computers, Property and Utilities 132,100 104,705 -20.7% Includes Asset Management Planning needs assessment Supplies 86,100 101,749 18.2%Flow Through Expenses 8,000 8,000 0.0%Depreciation Expenses 17,572 17,572 0.0%Allocated Costs 384,657 482,613 25.5% Corresponds to increased Targets levy Total Operating Expenses 1,681,887 1,746,540 3.8%

Surplus (deficit) (195,687) (47,790)

EXPENSESREVENUES

Municipal LeviesContracts

User Fees



Training

Services


SuppliesFlow Through Expenses


AllocatedCosts


17

Conservation Areas

What we do:• Provide a variety of recreational and educational opportunities and facilities on 3200 hectares of conservation lands at

Fanshawe, Wildwood and Pittock Conservation Areas for 650,000 visitors annually.• Provide improved access to recreational facilities regardless of ability.• Participate in local job fairs and employ 80 seasonal staff annually to operate the recreational areas.

Examples:• Over 1300 seasonal and nightly camping sites, including back country camp sites• Over 50 km of trail systems for biking, hiking and nature appreciation• Water-based recreational opportunities including rental equipment• Variety of special events and environmental programs in partnership with local organizations• Day use opportunities including picnic areas, playgrounds and pavilion rentals, disc golf, geocaching, sand volleyball,

yoga classes• Cottage program • Recreational hunting program• Assist with a range of other UTRCA activities and programs, including:o flood control operations and snow course readingso providing and maintaining land base for Community Education programso grounds maintenance of the Watershed Conservation Centreo tree storage and pick up locations for tree planting programso Memorial Forests and dedication services• Land Management Agreement with the City of Woodstock for portions of the north shore and the entire south shore of

Pittock Reservoir• Use our conservation areas as demonstration sites for other programs and services offered by the UTRCA (e.g., green

infrastructure rain garden, fish habitat creation, shoreline erosion solutions)• Ensure conservation area lands comply with applicable legislation • Set annual goals and implement strategies to continue improving and expanding services and opportunities

Why:• Lands that were acquired for the development of flood control reservoirs also serve as multi-purpose recreational facilities.• Create value for the environment by providing local outdoor recreational opportunities.• Provide safe access to UTRCA-owned lands and permitted activities.


18

Conservation Areas

2019 Forecast

2020 Budget

Change from last

year Notes (see page 4 for list of acronyms)RevenuesMunicipal Levies 1,455 - 0.0%Contracts 838,175 854,031 1.9%User Fees 3,662,079 3,707,056 1.2% Fee increases not yet includedAll Others incl deferred amounts 39,000 - 0.0%Total Revenues 4,540,709 4,561,087 0.4%

Operating ExpensesWages, Benefits, Per Diems 2,019,592 2,045,454 1.3% Shortened some contracts Training 23,570 25,100 6.5%Legal, Audit, Insurance 83,895 87,645 4.5%Services 167,300 204,800 22.4% Septic system covers, water line, hydro panel replacement req’d Computers, Property and Utilities 999,924 1,043,605 4.4%Supplies 316,750 318,450 0.5%Depreciation Expenses 76,373 91,651 20.0% Pool upgrades, water heaters, Molok waste containersAllocated Costs 773,320 679,564 -12.1%Total Operating Expenses 4,460,724 4,496,269 0.8%


EXPENSESREVENUES

Contracts

User Fees

Services

SuppliesWages, Bene�ts,Per Diems

Training




AllocatedCosts

19

Community Partnerships

What we do:• Motivate watershed residents to adopt stewardship (behaviours that protect and restore the environment) by facilitating

access to environmental and conservation information, and involvement in stewardship activities.

Examples:• Coordinate community involvement in planning and implementing environmental restoration, information sharing and

education projects in the Medway, South Thames, Cedar Creek, Stoney and Forks watersheds, and the Dorchester Mill Pond

• Provide curriculum-based programming to more than 20,000 students at Fanshawe and Wildwood Outdoor Education Centres each year

• Provide environmental education programs and hands-on resource management opportunities in local natural areas and in class, to students and community groups (e.g., stream health monitoring, stream rehabilitation, Watershed Report Card program, Wetlands Education program)

• Build partnerships with First Nation communities• Partner with watershed school boards to develop and implement education programs on flooding, stormwater and

water safety (e.g., Focus on Flooding, Slow the Flow & Stop the Drop, Stream of Dreams, and River Safety, installing Low Impact Development projects at local schools)

• Assist communities in learning about and implementing Low Impact Development (LID) for stormwater projects, including hosting professional development and training and the Stream of Dreams program

• Partner with school boards and the private sector (e.g., Toyota, Start.ca, GM, service clubs) to develop and deliver innovative, curriculum-based environmental education programs.

• Work with corporate partners to involve the community in the naturalization of industrial properties (GM Canada - Ingersoll, Toyota - Woodstock)

• Partner with the City of Woodstock to re-naturalize Burgess Park and restore the Brick Ponds Wetland Complex• As a member of the Oxford County Trails Council, assist with developing and promoting trails throughout Oxford County,

while protecting and enhancing natural heritage within trail corridors• Partner with school boards to develop and deliver a wide range of curriculum-based environmental education programs,

including secondary school environmental program certifications (e.g., ICE, SHSM, GPS)• Partner with Cargill Cares and Ontario Power Generation to deliver the Watershed Report Card program and the Sifton

Bog Wetland program• Coordinate the 2019 London Middlesex Children’s Water Festival and the 2020 Perth County Children’s Water Festival• Help landowners, community groups and municipalities access funding for environmental projects• Facilitate involvement of the community, industry and corporations in environmental clean ups and community events

Why:• Create value for a healthy environment by providing opportunities to experience and learn about conservation• Provide hands-on learning opportunities to address local environmental concerns and build capacity in local communities• Motivate watershed residents to adopt stewardship actions by facilitating access to environmental and conservation

information and involvement in stewardship activities.


20


Training Services


SuppliesFlow Through Expenses


AllocatedCosts

Municipal Levies

Contracts

User Fees


EXPENSESREVENUES

Community Partnerships

2019 Forecast

2020 Budget

Change from last

year Notes (see page 4 for list of acronyms)RevenuesMunicipal Levies 822,848 900,983 9.5% Targets levy increaseContracts 386,969 266,845 -31.0%User Fees 184,500 125,000 -32.2% Fewer staff engaged in education programsAll Others incl deferred amounts 186,600 11,000 -94.1% Less carry forward expected from 2019Total Revenues 1,580,917 1,303,828 -17.5%

Operating ExpensesWages, Benefits, Per Diems 633,639 723,422 14.2% Staff dedicated to Targets workplan (Low Impact Development) Training 4,100 3,600 -12.2%Services 222,506 54,100 -75.7% Reflects 2019 actual experience Computers, Property and Utilities 36,470 20,400 -44.1%Supplies 191,342 94,700 -50.5%Flow Through Expenses 29,500 8,000 -72.9% Scaled back Water Festival for 2020 Depreciation Expenses 1,442 1,442 0.0%Allocated Costs 385,514 396,195 2.8%Total Operating Expenses 1,504,513 1,301,859 -13.5%


21

Corporate & Support Services

What we do:• Support the Conservation Authority’s staff, members of the Board of Directors, and programs• All Corporate & Support Services costs are allocated among the programs of the UTRCA

Examples:• Corporate and strategic planning, governance policy development, and implementation• Financial control support including development of procedures, systems integration and efficiency projects • Adopting new accountings standards• Implementing an acquisitions policy and automated system• Human resources administration, benefits administration• Payroll and health and safety initiatives• Engage communities of interest through interactive social media channels• Assess community needs and opportunities through communications and marketing• Administrative, clerical, systems, communications and graphic design support• Provide information products including printed materials, GIS mapping, Geoportal, and websites to watershed residents,

the Board of Directors and staff• Professional development opportunities• Coordinate community volunteers

Why:• Ensure programs are consistent with watershed resources, management needs, community values, and political and

financial realities• Ensure accountability to the community, partners, and municipal and senior government• Inform staff, members, stakeholders and the public of the UTRCA’s programs and policies• Provide programs that are cost-effective • Maintain competent, highly trained, safe and motivated staff to implement the UTRCA’s programs• Maintain efficient systems and equipment to support the organization


22

Service Cost Centres

2019 Forecast

2020 Budget

Change from last

year Notes (see page 4 for list of acronyms)RevenuesMunicipal Levies 97,217 75,689 -22.1% These are amortized capital maintenance levies from earlier yearsContracts 1,500 500 -66.7%User Fees 3,300 3,500 6.1%All Others incl deferred amounts 421,800 231,300 -45.2% Investment revenue modestly estimated for 2020Total Revenues 523,817 310,989 -40.6%

Operating ExpensesWages, Benefits, Per Diems 2,046,954 2,100,413 2.6% Training 35,400 40,350 14.0% Implementing supervisor training program Legal, Audit, Insurance 204,394 223,995 9.6% Audit costs steady, insurance increases 15% Services 104,000 124,825 20.0% Includes HR consulting for reorganizational work Computers, Property and Utilities 504,300 499,547 -0.9%Supplies 188,500 211,036 12.0%Depreciation Expenses 512,800 520,817 1.6%Allocated Costs (3,381,195) (3,463,673) 0.0%Total Operating Expenses 215,153 257,310 19.6%

Desired Transfers to Reserves 403,048 53,678 -86.7%

Surplus (deficit) (94,384) 1

EXPENSESREVENUES

Municipal Levies

Contracts

User Fees


Training

Services

Supplies





2020 UTRCA Draft Budget: Municipal Levy November 2019

2020 UTRCA Draft Budget: Dam & Flood Control Levy - Details

2020Draft Budget

November 2019

1Total Structures - City of London:Structure $

Fanshawe Dam 50,000 Wildwood & Pittock Dams 100,000 Erosion Control 40,000London Dykes 2,410,000 Total London Structures 2,600,000

Current Operations Capital Investments

General Levy Operating Reserve Levy

Dam & Flood Control Levy(see table below for details)

Specific Project Funding

EnvTargetsYear 4

(reduced)

Total Municipal Operations Funding

Year overYear

IncreaseCapital

Maintenance Flood Control Capital Levy Total Municipal Capital Funding

Year over Year Increase

Total Municipal Funding for

Operations & CapitalYear over Year

Increase

Municipality 2019 CVA

2020 CVA 2019 2020 2019 2020 2019 2020

ProvincialDownload

20202019 2020 2020 2019 2020 $ % 2019 2020 Structure 2019 2020 2019 2020 $ % 2019 2020 $ %

Oxford Cty 16.5514 16.6248 638,617 653,636 5,470 5,599 185,042 178,652 28,893 12,741 829,129 879,521 50,392 6.1% 28,111 29,114 Pittock Dam, Ingersoll Channel 125,000 125,000 153,111 154,114 1,003 0.7% 982,240 1,033,636 51,396 5.2%London 64.6982 64.4956 2,496,306 2,535,770 21,382 21,721 857,719 877,272 118,361 105,000 105,000 49,427 3,480,407 3,707,551 227,144 6.5% 111,675 112,948 Total Structures1 1,486,104 2,600,000 1,597,779 2,712,948 1,115,169 69.8% 5,078,186 6,420,499 1,342,313 26.4%Lucan Bidd. 0.3179 0.3277 12,266 12,884 105 110 2,018 2,115 286 251 14,389 15,647 1,258 8.7% 531 574 531 574 43 8.1% 14,920 16,221 1,301 8.7%Thames Ctr 3.2168 3.2126 124,117 126,310 1,063 1,082 25,585 26,019 2,812 2,462 150,765 158,684 7,919 5.3% 5,420 5,626 5,420 5,626 206 3.8% 156,185 164,310 8,125 5.2%Middlesex Ctr 2.2866 2.3441 88,225 92,163 756 789 14,501 15,121 2,052 1,796 103,482 111,922 8,440 8.2% 3,927 4,105 3,927 4,105 178 4.5% 107,409 116,027 8,618 8.0%Stratford 7.2851 7.2473 281,088 284,942 2,408 2,441 96,533 78,864 10,216 5,554 380,029 382,017 1,988 0.5% 12,572 12,692 RT Orr Dam 25,000 - 37,572 12,692 (24,880) -66.2% 417,601 394,709 (22,892) -5.5%Perth East 1.3728 1.4206 52,967 55,854 454 478 11,298 11,803 1,242 1,089 64,719 70,466 5,747 8.9% 2,276 2,488 2,276 2,488 212 9.3% 66,995 72,954 5,959 8.9%West Perth 1.4187 1.4523 54,739 57,100 469 489 43,583 50,763 1,270 1,113 98,791 110,735 11,944 12.1% 2,343 2,543 Fullarton Dam 5,000 5,000 7,343 7,543 200 2.7% 106,134 118,279 12,145 11.4%St. Marys 1.5092 1.4767 58,230 58,059 499 497 27,396 28,160 3,451 1,132 86,125 91,299 5,174 6.0% 2,631 2,586 WWD Dam, St Marys Floodwall 102,000 50,000 104,631 52,586 (52,045) -49.7% 190,756 143,885 (46,871) -24.6%Perth South 1.1431 1.1961 44,106 47,027 378 403 7,229 7,691 1,044 917 51,713 57,081 5,368 10.4% 1,866 2,095 1,866 2,095 229 12.3% 53,579 59,176 5,597 10.4%South Huron 0.2002 0.2023 7,725 7,954 66 68 1,265 1,301 177 155 9,056 9,654 598 6.6% 340 354 340 354 14 4.2% 9,396 10,009 613 6.5%Zorra 0 0 - - - 8,500 8,500 - 8,500 8,500 - 0.0% - Harrington $5K Embro $1.5K 6,500 6,500 6,500 6,500 - 15,000 15,000 - 0.0%SW Oxford 0 0 - - - 5,610 5,610 - 5,610 5,610 - 0.0% - - - - 5,610 5,610 - 0.0%TOTAL 100 100 3,858,386 3,931,699 33,050 33,678 1,286,279 1,291,872 169,803 105,000 105,000 76,636 5,282,715 5,608,688 325,973 6.2% 171,692 175,126 1,749,604 2,786,500 1,921,296 2,961,626 1,040,330 54.1% 7,204,011 8,570,314 1,366,303 19.0%Contribution to 6.2% increase 1.4% 0.0% 0.1% 3.2% 0.0% 1.5% 6.2%

Municipality

CVA Forecasting, Planning & Technical Studies

Small Holdings Wildwood Dam Pittock Dam 100% Structures and Projects 2019 2020

2019 2020ProvincialDownload

$$ $ %

ProvincialDownload

$$ %

ProvincialDownload

$$ Structure

ProvincialDownload

$$ $ $

Oxford County 16.5514 16.6248 14,271 103,981 1,160 0.97 116 1,116 62.07 10,201 59,695 Ingersoll Channel 4,305 12,700 185,042 207,545 London 64.6982 64.4956 55,365 403,392 4,502 83.91 10,017 96,557 36.81 6,049 35,401 Total Structures2 46,930 337,420 857,719 995,633 Lucan Biddulph 0.3179 0.3277 281 2,050 23 0.02 2 23 0.02 3 19 2,018 2,401 Thames Centre 3.2168 3.2126 2,758 20,093 224 0.19 23 219 0.19 31 183 Dorchester Mill Pond & CA Dams ($2,650 ea) 5,300 25,585 28,831 Middlesex Centre 2.2866 2.3441 2,012 14,661 164 0.14 17 161 0.14 23 135 14,501 17,173 Stratford 7.2851 7.2473 6,221 45,329 506 0.44 53 506 0.44 72 423 RT Orr Dam & Channel 3,870 32,100 96,533 89,080 Perth East 1.3728 1.4206 1,219 8,885 99 0.08 10 92 0.08 13 77 Shakespeare Dam 2,650 11,298 13,045 West Perth 1.4187 1.4523 1,247 9,083 101 0.08 10 92 0.08 13 77 Mitchell Dam ($38,760) & Fullarton Dam ($2,650) 41,410 43,583 52,033 St. Marys 1.5092 1.4767 1,268 9,236 103 14.10 1,683 16,225 0.10 16 96 St. Marys Floodwall 484 2,500 27,396 31,611 Perth South 1.1431 1.1961 1,027 7,481 83 0.06 7 69 0.06 10 58 7,229 8,735 South Huron 0.2002 0.2023 174 1,265 14 0.01 1 12 0.01 2 10 1,265 1,478 Zorra - Harrington & Embro Dams 8,500 8,500 8,500 Southwest Oxford - Centreville Dam 5,610 5,610 5,610 TOTAL 100 100 85,843 625,456 6,979 100 11,939 115,073 100 16,433 96,174 55,588 448,190 1,286,279 1,461,675

2Total Structures - City of London:

StructureProvincialDownload

$$

Fanshawe Dam 44,419 265,500 Springbank Dam 38,000 London Dykes/ Erosion Control

2,511 33,920

Total London 46,930 337,420


Agenda Item

To: Members of Council From: Rick Richardson – Director of Protective Services

Reviewed By: Rodger Mordue Date: December 10th, 2019

Subject: November Monthly Report Council Meeting Date: December 18th ,2019

Report #: FC-19-13 --------------------------------------------------------------------------------------------------------------------------

Recommendation:

That Report FC-19-13 is received as information Background:

To provide Council with an update regarding the activities of the Protective Services Department, for the month of November 2019 Analysis/Discussion:

Fire: • (19) burn permits were issued in November • November 2019 monthly fire calls (attach)

Meetings, Courses and Training Attended:

• Nov 5 staff attended Enbridge Gas plant to draft final combined emergency exercise • Nov 6 attended our annual staff/Council “Road Tour “ • Nov 12 staff meet with our SOG/SOP Committee in order to set our mission in improving

and updating these documents in early 2020 • Nov 14 staff attended our monthly RFSOC meeting in Norwich to discuss the firefighters

training program initiatives for 2020 • Nov 19 completed a reinspection for fire code items of a rental property in Drumbo • Nov 19-21 staff attended the Ontario Fire Chiefs Association AGM in Niagara Falls

Some of the agenda items: 1. Community Risk Assessment documents 2. MTO no service call fees on 400 series highways 3. DZ licensing for firefighters 4. Residential sprinklers 5. Sending invoices to Hydro One for (caretaking of downed hydro lines) 6. Clearing 400 series highways in a more timely manner & safety

Report FC-19-13 December 18th ,2019

7. Monster mega barns that produce large amounts of manure going down the roads each day. MOE will need to attend for spills

• Nov 26 staff meet with our Training Committee to update our terms of reference and select a new Training Committee Officer. I would like to announce that Plattsville Firefighter Aaron Follings has accepted this position. This committee will move forward with all firefighter training within our department and assist with our recruit training requirements

• Nov 27 staff completed a reinspection for fire code items of a church/school in Plattsville

November Fire Calls Bright 28 13-Nov Hwy 2 Structure Fire - Assist 29 17-Nov Twp. Rd 12 Combine Fire 30 30-Nov Twp. Rd 13 Structure Fire - Assist Drumbo 92 01-Nov Gobles Rd Hydro Lines Down 93 07-Nov Hwy 401 Km 250 MVC 94 11-Nov Hwy 401 Km 250 MVC 95 11-Nov Hwy 401 Km 258 MVC 96 11-Nov Hwy 401 Km 257 MVC 97 11-Nov Brant-Oxford Rd MVC 98 11-Nov Hwy 401 Km 260 MVC 99 11-Nov Hwy 401 Km 250 MVC 100 11-Nov Hwy 401 Km 245 MVC 101 11-Nov Hwy 401 Km 243 MVC 102 11-Nov Hwy 401 Km 242 MVC 103 11-Nov Hwy 401 Km 249 MVC 104 12-Nov Hwy 401 Km 250 MVC 105 12-Nov Hwy 401 Km 250 MVC 106 12-Nov Twp. Rd 6 Medical Call 107 13-Nov Hwy 2 Structure Fire - Assist 108 17-Nov Twp. Rd 12/Oxford Rd 22 Combine Fire - Assist 109 22-Nov Twp. Rd 5 Medical Call 110 30-Nov Oxford Rd 22 MVC 111 30-Nov Twp. Rd 13 Structure Fire - Assist Plattsville 67 11-Nov Hwy 401 Km 257 MVC - Assist 68 13-Nov Hwy 2 Structure Fire - Assist 69 17-Nov Oxford Rd 22 Combine Fire - Assist 70 27-Nov Hubbard Rd Medical Call 71 30-Nov Twp. Rd 13 Structure Fire Princeton 51 04-Nov Main St S Fire Alarm 52 11-Nov Hwy 401 Km 250 MVC - Assist

Report FC-19-13 December 18th ,2019 53 11-Nov Brant-Oxford Rd MVC - Assist 54 12-Nov Hwy 403 Km 10 MVC 55 12-Nov Hwy 401 Km 250 MVC - Assist 56 13-Nov Hwy 2 Structure Fire 57 30-Nov Twp. Rd 13 Structure Fire - Assist EZT By-Law Enforcement – November 2019

In Progress-2019

• 19-16 - Dirt Dumping – assigned to MEU/lawyer (transferred from 18-24) • 19-23 – Noise – assigned to MEU • 19-24 – Parking

Misc. By-Laws-2019 SEPA – 2019

• 19-001 June 22 2019

Closed By-Laws-2019 • 19-01 – Noise - Dog Barking • 19-02 – Noise – Construction • 19-03 – Parking • 19-04 – Parking • 19-05 – Dogs Running at Large • 19-06 – Parking • 19-07 – Parking • 19-08 – Dogs Running at Large • 19-09 – Parking • 19-10 – Dogs Running at Large • 19-11 – Dog Bite (Tags) • 19-12 – Dog Bite (Tags) • 19-13 – Dogs Running At Large • 19-14 – Other - Light • 19-15 – Parking • 19-17 – Parking • 19-18 – Dogs Running At Large • 19-19 – Dog Barking • 19-20 – Dogs Running At Large • 19-21 – Parking • 19-22 – Dogs Running At Large • 19-15 – Parking

Report FC-19-13 December 18th ,2019 CEMC-November 2019

• Emergency Management Training Session – Nov 13th Oxford Centre o Attended training session held by RFSOC Training Officer with Rick, Rodger, Jim

B, Trevor o Speakers included:

Dave Colvin - Oxford County CEMC – The Changing Face of Emergency Management – Implementing an Effective Emergency Management Program

Norfolk EMS & Fire – Large Event Planning/Preparation City of London Building Official – London Gas Explosion

• Emergency Exercise with Enbridge Gas on Nov 26th o Attendees included all MECG members (3 on site and 4 via teleconference) o A teleconference was pre-arranged with our EOC dispatch as a trial for our EOC o Unified command for the hot zone consisted of Enbridge Senior Staff and Fire

Department Staff o Firefighters from all four stations attended to a small fire and injured patient as

part of our scenario o An EOC was set up at the back of the gas plant where the on-site MECG

members convened with Enbridge EOC members o A teleconference was set up in this location and discussion regarding a possible

evacuation with all members occurred. o Enbridge’s Health and Safety Committee attended on scene with the firefighters

and provided training on hydrant and monitor use within the plant.

Respectfully submitted by: Rick Richardson Director of Protective Services


Agenda Item

To: Members of Council From: John Scherer, CBO/ Manager of Building Services

Reviewed By: Rodger Mordue, CAO/Clerk Date: December 2, 2019

Subject: Monthly Report to Council Council Meeting Date: December 18, 2019

Report #: CBO-19-18

Recommendation:

That Report CBO – 19 - 18 be received as information.

Background:

To provide Council with an update, regarding the monthly Building activities for the period ending November 30, 2019.

Building Updates:

1. Various other day to day responsibilities regarding Building Services, Property Standards & Zoning.

2. Ray Belanger has accepted the position and will be starting January 2, 2020.

Legislative Updates:

1. None

Property Standards/By-Law Updates:

Verbal Update Only. Monthly Permit Activity

# Permits Const. Value Permit Fees November 2019 10 $1,448,500.00 $18,745.98Year to Date - November 30, 2019 153 $23,888,704.00 $253,916.50

CBO-19-18 Monthly Report to Council – December 18, 2019

Building Description Permit Value Permit FeeSDD Addition $9,000.00 200.00$ Storage Building $15,000.00 1,393.75$ Barn and Riding Arena $125,000.00 2,650.00$ New SDD $400,000.00 6,018.75$ Deck $2,000.00 200.00$ Septic $13,000.00 550.00$ New SDD $600,000.00 5,811.62$ Structural Repairs $500.00 200.00$ NASM Tank $150,000.00 750.00$ Garden Suite $134,000.00 971.86$

$1,448,500.00 $18,745.98

CBO-19-18 Monthly Report to Council – December 18, 2019

Respectfully submitted by: ________________________ John Scherer Manager Building Services/CBO


Agenda Item

To: Members of Council From: Jim Harmer Drainage Superintendent

Reviewed By: Rodger Mordue Date: December 11, 2019

Subject: Petition for Drainage and appointment of Engineer

Council Meeting Date: December 18, 2019

Report #: DS- 19-21

Recommendation:

That Report DS- 19-21 be received as Information and

That Council accepts the petition for drainage works for the Pt of Lot 19 Concession 2 from Gregory Magda and further

That the Clerk notify the Grand River Conservation Authority and OMAFRA that is has received a petition for drainage work and that they intend to proceed with this petition and further

Be It resolved that Council appoints K Smart & Associates Ltd., 85 McIntyre Dr. Kitchener, Ont. N2R 1H6, to prepare a new drainage report as per the petition accordance with Section 4 of the Drainage Act

Background:

Have received a signed petition for drainage in the area of Pt of Lot 19 Concession 2 855183 Gobles Road from Gregory Magda for a new drain report to relocate part of the existing Hanchiruk Drain for the construction of a new green house on the subject property

Analysis/Discussion:

Petition as per Section 4 of the Drainage Act petition must signed by majority of landowner or 60% of the land area in the area requiring drain.

I believed that the petition received meets the requirements of Section 4(1)(a),(b).

Report DS-19-21 - 2 - December 11, 2019 Therefore, council shall send notice to the Petitioner and Conservation Authority (GRCA) that may be effect by the petition. That they intend to proceed with the petition in accordance with Section 5 of the Drainage Act

Therefore in accordance with Section 8 of the Drainage Act Council may appoint an Engineer to prepare a report in accordance with Section 4 of the Act

Financial Considerations:

The cost of all municipal drain are assessed to effected landowner in the area affected by the drainage works

Attachments:

Copy of petition received December 11, 2019

PDF of the area to be affected by petition

Respectfully submitted by: __________________________ Jim Harmer


Agenda Item

To: Members of Council From: Jim Borton Director of Public Works


Subject: Oxford-Waterloo Road Council Meeting Date: December 18, 2019

Report #: PW-19-31

Recommendation:

That Report PW-19-31 be received as information; And further that Council direct staff to proceed with posting the section of Oxford-Waterloo Road 250 meters East of Queen Street and 250 meters West of Queen Street as a new 60 Km/h speed zone. And further that Council direct staff to amend Speed By-Law 1864-2014 to reflect this change. Background: The Township of Wilmot was contacted by residents about putting a 3 way Stop at the intersection of Oxford-Waterloo Road and Queen Street. As Oxford-Waterloo Road is our boarder road and the Township of Blandford-Blenheim is responsible for this section of road this inquiry has been passed on to us. The Township of Wilmot is working with Blandford-Blenheim staff to come up with a solution that is amicable for all parties. Analysis/Discussion: Both Townships have consulted with Oxford OPP and the Region of Waterloo Police for accident data at this intersection. The data collected does not reveal a problem area or frequent accidents. In speaking with residents, they say there may not be a lot of accidents but many have witnessed or have had close calls. Currently Oxford-Waterloo Road is a through road and Queen Street comes to an end with a Stop sign. If you are sitting at the Queen Street intersection and are looking east visibility is limited as there is a large hill traffic must climb. When you are approaching Queen Street from the east along Oxford-Waterloo Road the intersection is at the top of the hill and vehicles sitting there are not visible until you crest the hill approximately 50 meters before the intersection. After reviewing all the data collected and referencing the Ontario Traffic Manual this intersection does not meet the criteria required for a

Report PW-19-31 - 2 - December 18, 2019 3 way Stop. In fact, it may actually cause more accidents. Traffic headed west could potential be put in more danger by being forced to come to a quick stop after cresting the hill. The Township of Wilmot is going to move the Stop sign closer to the intersection, install a larger Stop sign as well as install a flashing red light on top of it. Blandford-Blenheim staff is recommending that larger intersection signs be installed along Oxford-Waterloo Road and that the section 250 meters east of Queen Street and 250 meters west of Queen Street be reduced to a 60 km per hour zone. These measures proposed by Wilmot and Blandford-Blenheim will improve visibility of the Stop sign, improve intersection identification and by reducing the speed will improve reaction time of drivers using the roads. Financial:

This would come out of the 2020 Operating budget.

Estimated cost $500.00

Attachments: Location map of 60 km/h zone.

Respectfully submitted by:

________________________ Jim Borton Director of Public Works

December 10, 2019

New 60 km zone

This map is a user generated static output from an Internet mapping site andis for reference only. Data layers that appear on this map may or may not be

accurate, current, or otherwise reliable. This is not a plan of survey

Legend

00

Notes

NAD_1983_UTM_Zone_17N

0 Kilometers


Agenda Item

To: Members of Council From: Jim Borton Director of Public Works


Subject: Level of Service Guideline Manual

Council Meeting Date: December 18, 2019

Report #: PW-19-32

Recommendation:

That Report PW-19-32 be received as information; And further that council allows staff to circulated the Level of Service Guideline Manual to all Blandford-Blenheim staff so that it can be used as a reference when dealing with residence inquiries on Public Works activities. Background: As the Municipal world evolves and becomes more and more accountable, we are being forced to have documentation to back up the activities that we do. We have done them for so many years and just taken advantage of the fact that this is what we have done, so that is what we will continue to do. We are not alone in catching up with what has been standard in the private industry. Staff has created a manual that lists the Public Works job activities and what is involved in completing them, it also gives reference to when these activities will take place. The objective was to give new employees, councilors, other staff members and the residence a document that can be referenced if they have a question regarding a job function performed by the Public Works department. Analysis/Discussion: This “Level of Service Guideline” document is meant to outline standards for the various activities performed by the Public Works Department. These guidelines will act as a basis for budget calculation and assist staff and Council in answering requests by residents. These guidelines compliment the adopted Minimum Maintenance Standards as printed in Subsection 44 of the Municipal Act 2001, as amended, but in no way try to supersede them. These guidelines also outline asset preservation along with standards for items not covered under the adopted Minimum Maintenance Standards.

Report PW-19-32 - 2 - December 18, 2019 The Public Works Department does a good job in following the “Level of Service Guidelines” in our every day activities. As we have gone through the “Roads Need Study” and we are preparing our “Asset Management Policy” it became aware to staff that we need to bring our documentation up to date. This document will be a “living document” meaning as things change or evolve, so will the guidelines. Financial:

None Attachments: Level of Service Guidelines Manual

Respectfully submitted by:

________________________ Jim Borton Director of Public Works

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Township of Blandford-Blenheim

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LEVEL OF SERVICE GUIDELINES

FOR THE

Township of Blandford-Blenheim PUBLIC WORKS DEPARTMENT

INDEX

PAGE LEVEL OF SERVICE STANDARDS 3 Introduction 4-5 Definitions 6-39 Guideline / Standards 7 Bridge Maintenance 8 Catch Basin and Storm Sewer Maintenance 9 Culvert Maintenance 10 Curb and Gutter Maintenance 11 Debris Pick-up 12 Ditching 13 Dust Control 14 Grading 15 Gravel 16 Grass Mowing 17 Compost & Brush Depot 18 Ice Blading 19 Mailbox Replacement 20 & 21 Representative Winter Road Patrol 22 Patrolling 23 Pavement Marking 24 Public Requests, Queries and Complaints 25 Road Surface Repairs 26 Shoulder Repairs 27 Sidewalk Maintenance 28 Sidewalk Plowing 29 Sidewalk Sweeping 30 Sign Installation and Maintenance 31 & 32 Snow Clearing 33 Snow Fence Installation and Removal 34 Snow Removal 35 Street Sweeping 36 & 37 Tree Trimming and Removal 38 Utility Cut Repairs 39 Weather Monitoring

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INTRODUCTION This “Level of Service Guideline” document is meant to outline standards for the various activities performed by the Public Works Department. These guidelines will act as a basis for budget calculation and assist staff and Council in answering requests by residents. These guidelines compliment the adopted Minimum Maintenance Standards as printed in Subsection 44 of the Municipal Act 2001, as amended, but in no way try to supersede them. These guidelines outline asset preservation along with standards for items not covered under the adopted Minimum Maintenance Standards. Blandford-Blenheim’s roads are classified by Average Daily Traffic counts and posted speed limits. The Townships highest class of road is a class 3 and lowest is a class 6. Road classification plays an important part in determining Minimum Maintenance Standards and Levels of Service for municipalities.

TABLE CLASSIFICATION OF HIGHWAYS

Average Annual Daily Traffic (number of motor vehicles)

Posted or Statutory Speed Limit (kilometers per hour)

91 - 100 81 - 90 71 - 80 61 - 70 51 - 60 41 - 50 1 - 40 15,000 or more 1 1 1 2 2 2 2 12,000 - 14,999 1 1 1 2 2 3 3 10,000 - 11,999 1 1 2 2 3 3 3 8,000 - 9,999 1 1 2 3 3 3 3 6,000 - 7,999 1 2 2 3 3 3 3 5,000 - 5,999 1 2 2 3 3 3 3 4,000 - 4,999 1 2 3 3 3 3 4 3,000 - 3,999 1 2 3 3 3 4 4 2,000 - 2,999 1 2 3 3 4 4 4 1,000 - 1,999 1 3 3 3 4 4 5

500 - 999 1 3 4 4 4 4 5 200 - 499 1 3 4 4 5 5 5 50 - 199 1 3 4 5 5 5 5 0 - 49 1 3 6 6 6 6 6

O. Reg. 613/06, s. 1.

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DEFINITIONS

In this document the following words when taken in context mean:

“Cm” - centimeters

“Day” - a 24 hour period “Debris” - means any material (except snow and ice) or object on the roadway, (a) that is not an integral part of the roadway or has not been intentionally placed on the roadway by a municipality, and (b) that is reasonably likely to cause damage to a motor vehicle. O. Reg. 239/02, s.9 (2); O. Reg. 47/13,s.9.

“Emergency repair” - a repair that is not scheduled and requires a response as soon as practicable.

“Ice” - means all kinds of ice, however formed

“Motor vehicle” - has the same meaning as in subsection 1(1) of the

Highway Traffic Act, except it does not include a motor assisted bicycle.

“Non-paved surface” - means a surface that is not paved.

“Paved surface” - a surface with a wearing layer or layers of asphalt,

concrete or asphalt emulsion.

“Roadway” - has the same meaning as in subsection 1 (1) of the Highway Traffic Act.

“Shoulder” - means a portion of a highway that provides lateral

support to the roadway and that may accommodate stopped motor vehicles for emergency use.

“Shoulder drop off” - means the vertical differential, where the paved

surface of the roadway is higher than the surface of the shoulder, between the paved surface of the roadway and the paved or non-paved surface of the shoulder.

“Substantial probability - means a significant likelihood considerably in

excess of 51 percent

“Surface” - the top of a roadway or shoulder.

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DEFINITIONS Cont’d

“Surface Discontinuity” - means a vertical discontinuity creating a step

formation at joints or cracks in the surface of a walk.

“Township” - the lands within the boundaries of the Corporation of the Township of Blandford-Blenheim or any of its representatives.

“Township Engineer” - the Engineer that has been appointed by the Township

of Blandford-Blenheim.

“Director of Public Works” - the Director of Public Works of the Township of

Blandford-Blenheim

“Road Supervisor” - the Road Supervisor of Public Works of the Township of Blandford-Blenheim.

“Regulatory sign” - has the same meaning as in the Manual of Uniform Traffic Control Devices published by the Ministry of Transportation. “Warning sign” - has the same meaning as in the Manual of Uniform Traffic Control Devices published by the Ministry of Transportation. “Weather” - means air temperature, wind and precipitation

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GUIDELINES

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BRIDGE MAINTENANCE Purpose The purpose of this policy is to establish the level of service for bridge maintenance. Objective To provide safety to the Public through preventative maintenance Level of Service 1) The minimum level of service for repairing failed or damaged structural components

is to deploy resources as soon as practicable after becoming aware of the fact the component is failed or damaged. In cases where the repairs are of such a nature not to affect the integrity of the structure they will be carried out within regular maintenance schedules.

2) The minimum standard for inspecting structures will be as described in the Ontario Structure Inspection Manual. Structures may be inspected annually by the Manager of Public Works or designate for deficiencies and maintenance priorities.

3) Drains, decks and expansion joints will be cleaned each spring.

4) Damage to structures resulting from vehicle collision will be billed to offending parties where possible.

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CATCH BASIN & STORM SEWERS MAINTENANCE

Purpose The purpose of this policy is to establish the level of service for catch basin and storm sewer maintenance. Objectives 1) To remove water from the road surface and channel it to the proper drainage system 2) To prevent erosion and flooding of the road allowance. Level of Service 1) Collapsed or broken drain pipes that can cause settlements will be barricaded and

then repaired as resources permit.

2) The minimum level of service for repairing noisy manhole or catch basin lids is 60 days after becoming aware of the fact the lid is noisy.

3) The minimum level of service for cleaning catch basin sumps is every three years.

4) Catch basins will be inspected during scheduled sump cleaning. All deficiencies will

be recorded and scheduled on a priority basis. 5) Catch basin and storm drain repairs required due to damage caused by contractors

will be billed to the offending party.

6) No connection to catch basins or storm sewers shall be permitted from private property unless approved by the Townships Drainage Superintendent. All connections, when permitted, shall have backwater preventers installed by the home owner on their property.

7) Any time there is a blockage in a private connection to the storm sewer system it is the responsibility of the owner to locate the problem. If the problem is on private property it is the owner’s responsibility.

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CULVERT MAINTENANCE Purpose The purpose of this policy is to establish the level of service for culvert maintenance. Objective 1) To keep culverts clear and free of debris 2) To provide safety to the public through preventative maintenance Level of Service 1) The minimum level of service for repairing failed or damaged culverts is to deploy

resources as soon as practicable after becoming aware of the fact the culvert is failed or damaged. In cases where the repairs are of such a nature not to affect the integrity of the culvert they will be carried out with regular maintenance schedules.

2) The minimum level of service for inspecting culverts will be as described in the Ontario Structure Inspection Manual. Culvert >3 meters are inspected every 4 years.

3) Damage to culverts resulting from vehicle collision will be billed to offending parties where possible.

4) Application will be made by permit for each new entrance culvert installation. All installations will be carried out by the Public Works or approved contractor. The property owner will be responsible for the cost of the initial culvert installation and subsequent maintenance will be the responsibility of the Township.

5) Culverts shall be cleaned of debris when the useful area is constricted by more than 25%

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CURB & GUTTER MAINTENANCE Purpose The purpose of this policy is to establish the level of service for curb and gutter maintenance. Objectives 1) to prevent water from eroding side slopes and shoulders 2) To channel water from the road surface to catch basins. 3) To protect lawns, boulevards and sidewalks from vehicles. Level of Service 1) The minimum level of service for repairing heaved or settled curb and gutter

sections in excess of 5 cm is 30 days, after becoming aware of the fact the curb and gutter is heaved. In times when concrete repairs are not possible repairs may be done using cold mix asphalt or grinding the area.

2) Repairs to concrete curb and gutter should be made using concrete, and in accordance to OPS Standards.

3) All new driveway entrances require a permit and approval by the Director of Public Works. If a curb cut is required, arrangements shall be made by the Township with all costs being charged to the resident.

4) No driveway entrance will be permitted unless it is in accordance with the

Townships entrance policy.

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DEBRIS PICK-UP Purpose The purpose of this policy is to establish the level of service for debris and litter pick-up. Objective To keep roadside and boulevards clean. Level of Service 1) The minimum level of service respecting debris on a roadway is to deploy

resources as soon as practicable after becoming aware of the fact the debris is there.

2) The minimum level of service respecting debris on the shoulder is within 14 days after becoming aware of the fact the debris is there.

3) When Public Work’s staff is directed by the Police to clean up debris caused by an accident, all time will be charged to the parties involved.

4) When residents place material on the roadway and that person can be identified, he/she will be asked to remove the debris. Upon failure to do so, the Police will be requested to take action as authorized by Section 156 of the Highway Traffic Act R.S.O. 1990.

5) Where contractors place debris, building material, gravel, etc on the roadway they will be asked to remove or cleanup the material. Upon failure to do so the Police will be requested to take action as authorized by section 156 of the Highway Traffic Act R.S.O 1990.

6) Guidelines for residential curbside garbage pick-up are covered under the County of

Oxford Waste bylaw.

7) Dead animals will be picked up by the Public Works Department on the roadway only (not on private property). Any animals that are living will have to be cared for by the owners or in the case of non domestic animals dispatched by the police before disposal.

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DITCHING Purpose The purpose of this policy is to establish the level of service for ditching. Objectives 1) To remove surface water from the roadway and channel it to the proper drainage

system. 2) To prevent erosion of shoulders and side slopes. 3) To drain the road base. Level of Service 1) The minimum level of service for inspecting ditches will be an annual inspection for

obstructions, debris, washouts, brush growth and proper water flow.

2) Repair to lawns and ditch banks that are required after ditching will be made using topsoil and seed.

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Dust Control Purpose The purpose of this policy is to establish the level of service for Dust Control. Objective 1) To eliminate dust created from non paved roads. 2) To retain gravel fines on non paved roads. Level of Service 1) Non paved roads will receive a single dust control application no later than the

second week of June. Subsequent treatments will be determined by the Director of Public Works.

2) Calcium Chloride will be used as the dust control product unless other MOE approved products are available.

3) Non paved shoulders will not be treated for dust control unless directed by Council. 4) Dust control will be applied to areas of fresh gravel or on construction projects

undertaken by the Public Works Department where the surface is left unpaved longer than 5 days.

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GRADING Purpose The purpose of this policy is to establish the level of service for grading. Objectives 1) To maintain a good driving road. 2) To maintain a good crown on the road for drainage. 3) To eliminate pot holes and washboard. Level of Service

1) The grading of Township non paved roads will be done in accordance to the Minimum Maintenance Standards.

2) Spring grading will take place in April and May and will be before any new gravel

is placed and before Dust suppressant is applied.

3) Grading will only take place as deemed necessary by the Director of Public Works or designate during the months of June, July & August.

4) Fall grading will start in September on an as needed basis. With all the roads being graded in October in preparation for the winter season.

5) Winter grading is only done if deem necessary by the Director of Public Works or designate and if weather permits.

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GRAVEL Purpose The purpose of this policy is to establish the level of service for applying new gravel. Objectives

1) To maintain a good driving road. 2) To maintain a good crown on the road for drainage. 3) To eliminate pot holes and washboard. 4) To ensure a good gravel content in the road.

Level of Service

1) Gravel is applied on a by-annual rotation between the North and the South of the Township.

2) Gravel will be placed with hoppers at a rate of 210 tonne per kilometer.

3) Gravel will take place in the month of May will be completed no later than the

middle of June.

4) Extra gravel will only be placed if it is deemed necessary by the Director of Public Works or designate.

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GRASS MOWING Purpose The purpose of this policy is to establish the level of service for grass mowing. Objectives 1) To improve site lines at intersections. 2) To control noxious weeds and control brush. 3) To reduce the effort required to maintain roadside ditches and shoulders. 4) To reduce or eliminate drifting snow conditions. 5) To allow for proper water flow in storm retention ponds. Level of Service 1) Cutting of roadsides using a tractor and mower will be carried out two (2) times

during the year. The first cut will be in June/July and the second in September/October.

2) Cutting of grass on Township owned lots maintained by Public Works will be carried

out three (3) times during the summer months.

3) Trimming around guide beam, sign posts and similar obstructions will be carried out with string trimmers in areas cut by tractor/mower once per season.

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Compost & Brush Depot Purpose The purpose of this policy is to establish the level of service for leaf pick-up. Objectives 1) To allow homeowners an economical means of composting leaves. 2) To help ensure catch basins and storm water inlets are clear and operational. Level of Service 1) The Townships Compost & Brush Depot is located at the corner of Township Road

8 and Oxford Road 3 in Drumbo.

2) Township residence have 24/7 access to drop off yard waste, leaves and brush. Leaves must be loose or in paper bags. NO PLASTIC BAGS OR CONTAINERS.

3) Public Works staff will maintain the Compost & Brush Depot by ensuring piles are pushed up regularly and there is room for residence to enter and exit in a safe manner.

4) Public Works staff will load and haul the contents of the Compost and Brush Depot to the Salford land fill at a time that is suitable and scheduled by the Township Road Supervisor.

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ICE BLADING Purpose The purpose of this policy is to establish the level of service for Ice blading. Objectives

1) To maintain a good driving road. 2) To bring stone up to the surface for the purpose of traction. 3) To help reduce the use of sand on gravel roads.

Level of Service

1) The Public Works Department will perform Ice blading on the gravel roads when ice or snow pack has formed.

2) The graders may make one pass down the middle or a pass on each lane

dependent on time and the severity of the ice/snow pack.

3) The Public Works Supervisor or designate will determine when the roads need ice blading by patrolling the gravel roads.

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Mailbox Replacement

Purpose The purpose of this policy is to establish the level of service for mail boxes damaged during road maintenance activities. Objective To re-install or replace mail boxes after damage from maintenance activities. Level of Service 1) All mailboxes and posts that are struck by Public Works staff during maintenance

activities will be replaced at no charge to the homeowner. Mailboxes damaged by snow, ice or other road debris will be the responsibility of the homeowner.

3) Supplied replacement boxes will be a standard size weather resistant steel rural

type.

4) Mailboxes that are of inferior design or strength will not be replaced.

5) Mailboxes that are placed in locations other than specified by Canada Post will not be replaced.

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Representative Winter Road Patrol

Purpose The purpose of this policy is to establish the representative winter road patrol route. Objective

1) To establish the details regarding streets patrolled during a representative winter road patrol

2) When weather monitoring indicates that there is a substantial probability of snow accumulation, ice formation or icy roadways patrolling of representative roads shall be done.

Level of Service

1) Patrolling shall be done by Public Works supervisor and staff. Details of representative roads patrolled, air and pavement temperature, time of patrol, atmospheric and road conditions observed will be recorded.

2) If conditions observed by the patroller indicate the formation of icy roads or snow

accumulation, resources will be deployed until Minimum Maintenance Standards are met for snow accumulation and icy roadways.

Roads

ROADS BEGIN END CLASS TWP 8-E OXFORD RD 3 BLENHEIM RD 4

BLENHEIM RD TWP 8-E OXFORD RD 8 4

BLENHEIM RD OXFORD RD 8 OXFORD-

WATERLOO 3 OXFORD-

WATERLOO BLENHEIM RD WASHINGTON

RD 4 WASHINGTON

RD OXFORD-

WATERLOO TWP 14-D 4

TWP 14-D WASHINGTON

RD HOFSTETTER RD 4

HOFSTETTER RD OXFORD-

WATERLOO OXFORD RD 8 3 TWP 13-C OXFORD RD 8 OXFORD RD 22 4 TWP 13-B OXFORD RD 22 BLANDFORD RD 4

BLANDFORD RD TWP 13-B OXFORD RD 8 4 BLANDFORD RD OXFORD RD 8 OXFORD RD 29 3 BLANDFORD RD OXFORD RD 29 TWP 4-A 3 BLANDFORD RD TWP 4-A OXFORD RD 2 3

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TWP 3-B BLANDFORD RD OXFORD RD 22 4 TWP 3-C OXFORD RD 22 GOBLES RD 4

GOBLES RD TWP 3-C TWP 2-D 4 TWP 2-D GOBLES RD COUNTY RD 3 4 TWP 2-E OXFORD RD 3 BLENHEIM RD 4

TWP 2-F1 BLENHEIM RD CANNING RD 4 CANNING RD TWP 2-F1 TWP 3-F 4

TWP 3-F CANNING RD BRANT_OXFORD

RD 4

TWP 5-F BRANT_OXFORD

RD BLENHEIM RD 4 BLENHEIM RD TWP 5-F OXFORD RD 29 5 BLENHEIM RD OXFORD RD 29 TWP 8-E 4

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PATROLLING

Purpose The purpose of this policy is to establish the level of service for patrolling. Objective 1) To ensure that patrolling is done in accordance with Ontario’s Minimum

Maintenance Standards. 2) To ensure that patrolling requirements occur in addition to that set out by O. Reg.

23/10,s3(1). Level of Service 1) Patrolling will be done as described in Table O.Reg 23/10,s3(1) to meet minimum

maintenance standards.

2) Patrolling shall be done by Public Works supervisor and staff. Details of the roads patrolled, air and pavement temperature, time of patrol, atmospheric and road conditions observed will be recorded.

TABLE PATROLLING FREQUENCY

Class of Highway Patrolling Frequency 1 3 times every 7 days 2 2 times every 7 days 3 once every 7 days 4 once every 14 days 5 once every 30 days

O. Reg. 239/02, s. 3, Table; O. Reg. 23/10, s. 3 (2).

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PAVEMENT MARKINGS

Purpose The purpose of this policy is to establish the level of service for pavement markings. Objective 1) To control, safeguard, or expedite traffic. 2) To provide direction, stopping location and parking information. Level of Service 1) All pavement markings will be in accordance with the Ontario Traffic Manual. 2) All four ways stop intersections will have lane and stop lines painted. 3) All stop intersections will have stop lines painted. 4) Pavement markings in all Township lots or facilities will be painted upon request by

the department responsible for the facility.

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PUBLIC REQUESTS, QUERIES AND COMPLAINTS Purpose The purpose of this policy is to establish the level of service for public requests, queries and complaints. Objective 1) To ensure that all requests, queries and complaints are acted on in a prompt and

efficient manner. 2) To keep a record of requests, queries and complaints for use in claims or

maintenance works. Level of Service 1) All requests, queries and complaints will be recorded on a form listing the person’s

name, address, phone number, date and all pertinent information. No record will be filed in situations where this information is not given.

2) Anytime a request, query or complaint is made using abusive language or threatening tones, the person will be asked to discontinue. If they persist the conversation will be terminated.

3) When requests, queries, or complaints are received by phone message or e-mail the resident will be called or contacted within 24 hours of receiving the message (i.e. the message is received Monday after a weekend then it would be 24 hours from that day).

4) All requests, queries and complaints will be answered within 5 working days where

practical. If additional time is needed to research the request the complainant will be notified of the timeframe required. All requests will be dealt with on a priority basis with public safety requests taking precedence.

5) The sequence for dealing with requests, queries and complaints will be as follows:

a) Record the request, query or complaint b) Investigation by the Director of Public Works or designate. c) Record the appropriate recommendation on the form. d) Give the complainant a verbal reply within 5 working days. e) If the response given is not acceptable to the complainant then it will be referred to the CEO for possible further action.

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ROAD SURFACE REPAIRS Purpose The purpose of this policy is to establish the level of service for road surface repairs. Objectives 1) To eliminate hazards for vehicular traffic 2) To protect the investment in the road surface Level of Service 1) Asphalt patching will take place within the roadway only. Driveways and driveway

entrances will not be repaired except for the following:

a) Where street resurfacing causes water ponding in a laneway entrance or sidewalk; b) Where utility companies have made repairs and asphalting of the drive is required as part of the cut restoration; c) During capital projects such as street reconstruction. 2) Cold patch asphalt will be the preferred method of repair.

3) Hot mix asphalt repairs will be limited by both weather and material availability. The

normal season for hot mix asphalt production is from June 1st to November 1st.

4) Potholes will be repaired as per Minimum Maintenance Standards Section 44 as amended of the 2001 Municipal Act.

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SHOULDER REPAIRS

Purpose The purpose of this policy is to establish the level of service for shoulder maintenance. Objectives 1) To safely accommodate emergency stopping of vehicles 2) To provide lateral support of road base and surface course 3) To increase the effective use of traffic lanes by encouraging vehicle operators to drive close to road surface edge.

Level of Service 1) The minimum standard respecting shoulder drop-off is to repair any drop-off deeper than that set out in the table for a distance greater than 20 continuous metres or more, within the specified period of time after becoming aware of the fact. Class of Road Depth Response Time 2 8 cm 4 days 3 8 cm 7 days 4 8 cm 14 days 5 8 cm 30 days The shoulder drop-off shall be deemed to be in a state of repair if its depth is less than or equal to that set out in the table.

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SIDEWALK MAINTENANCE

Purpose The purpose of this policy is to establish the level of service for sidewalk maintenance. Objective To provide safe sidewalk conditions for pedestrian traffic. Level of Service 1) The level of service respecting surface discontinuity is to repair the sidewalk, post

temporary warning signs, or use other methods of alerting users where the height differential of the walk exceeds 2 cm after becoming aware of the fact. Repairs may consist of grinding, overlaying, or replacing sidewalk sections.

2) The cost for repairing sidewalks due to damages caused by contractors or residents shall be billed to the appropriate party. All such repairs will be carried out by the Public Works Department or approved contractor.

3) All sidewalks assumed by the Township will be inspected once per calendar year for

maintenance needs. Inspections will be done no more than 16 months from the previous inspection. These inspections may be carried out as part of the Annual Sidewalk Grinding Program.

4) All repairs will be dealt with on a priority basis and as budgets permit. See Minimum Maintenance Standards O.Reg.47/13, s. 16.1

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SIDEWALK PLOWING Purpose The purpose of this guideline is to establish the level of service for sidewalk sanding, salting and plowing. Objective To clear snow from the sidewalk surface for safe pedestrian passage. Level of Service 1) The minimum level of service for sidewalk plowing is to deploy resources to clear

the snow accumulation after becoming aware the snow accumulation on a sidewalk is greater than 8 cm, within 48 hours of the cessation of the event.

2) If after the storm has ended, the snow accumulation is greater than 8 cm. the minimum level of service is to clear the snow accumulation to a depth less than or equal to 8 cm. within 48 hours, and a minimum of a 1-meter width after becoming aware of the fact whenever reasonably practical.

3) This level of service does not apply to sidewalks not designated for Winter Control

Operations. 4) In time of staff shortages or heavy snowfalls priority will be given to Winter Control

on the roadways.

5) The use of salt may be limited on new sections of sidewalk for one (1) year from the date of installation due to proper concrete curing restrictions. These walks may be treated with sand as an alternative.

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SIDEWALK SWEEPING Purpose The purpose of this policy is to establish the level of service for sidewalk sweeping. Objective To prevent the accumulation of loose objects on the sidewalks that may endanger pedestrian traffic. Level of Service 1) Sidewalk sweeping operations will begin in the spring in conjunction with street

sweeping. All walks will be required to be free of snow and ice before this operation commences.

2) During the initial Spring Clean-up all sidewalks with sufficient width will be swept using the sidewalk tractor and power broom. Only sidewalks wide enough to accommodate this machine will be swept.

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SIGN INSTALLATION AND MAINTENANCE

Purpose The purpose of this policy is to establish the level of service for sign maintenance. Objective 1) To control, safeguard and expedite traffic. 2) To provide information as to highway routes, directions, road/street destinations and points of interest. Level of Service 1) All signs will be maintained as per Minimum Maintenance Standards, Section 44 of the 2001 Municipal Act as amended. 2) The cost for repairing signs due to damages caused by contractors or residents

shall be billed to the appropriate party. All such repairs will be carried out by the Public Works Department or approved contractor.

3) Any new sign requests will be referred to the Public Works Director for review and recommendation.

4) All signs will be installed as per the Ontario Traffic Manual.

5) Private signs that are placed on the roadway shall be in accordance to the Township’s Sign bylaw. Any such signs that have not been approved under this bylaw will be removed at the owner’s expense.

6) Signs placed in the sight triangles shall be done in accordance with the Zoning Bylaw 4160, Sub Sec. 5.24

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SNOW CLEARING and ICE FORMATION

Purpose The purpose of this policy is to establish the level of service for snow clearing. Objectives 1) To clear snow from road surface. 2) To eliminate ice on the road surface. Level of Service 1) Each year the Director of Public Works will declare the season and hours of

coverage for Winter Control Operations for the Township.

2) During the months Winter Control is provided, the Public Works Department will have winter patrollers, one employee work 3 am till 7 am, Monday to Friday and staff will rotate patrolling duties over the weekends. These employees will monitor the road conditions and call in the appropriate staff to deal with the weather conditions.

3) Public Works staff will be responsible for patrolling and deploying resources to address snow- and ice-covered roadways outside of normal working hours and weekends. Only predetermined routes will be maintained after hours unless directed by the Director of Public Works or his designate.

4) Snow plowed into laneway entrances will not be cleaned out by Public Works staff. 5) All plow marks will be repaired in the spring using topsoil and seed when suitable

topsoil is available. 6) Un-assumed subdivision streets will be maintained for Winter Control by Public

Works and billed to the subdivision developer unless prior arrangements have been made with the developer.

7) Winging back areas to allow for more snow storage will be done during regular shifts

and only after all streets have been maintained to their desired level of service. 8) If it becomes evident that available resources are not sufficient to keep roads

passable a Significant Weather event may be called by the Direct of Public Works or the Mayor.

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SNOW CLEARING 9) Snow in cul-de-sacs and dead end streets will be cleared using loaders and the

snow will be piled on abutting lawns and boulevards. During times of staff shortages or heavy snow accumulations, plow trucks may be used for these operations and snow will be plowed around the radius of the bulb.

10) Subdivision and back streets will not be plowed on weekends and holidays unless there is more than 10 cm of snow accumulation.

11) Subdivision and back streets will be maintained as snow packed. Snow Clearing and Ice Formation will be maintained as per the Minimum Maintenance Standards Section 47 of the 2001 Municipal Act as amended.

TABLE SNOW ACCUMULATION

Class of Highway

Depth Time

1 2.5 cm 4 hours 2 5 cm 6 hours 3 8 cm 12 hours 4 8 cm 16 hours 5 10 cm 24 hours

O. Reg. 47/13, s. 4.

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SNOW FENCE INSTALLATION AND REMOVAL

Purpose The purpose of this policy is to establish the level of service for snow fence installation and removal. Objectives 1) To trap snow and deposit it before it accumulates on the roadway. 2) To eliminate wind blown snow. Level of Service 1) Installation of snow fence shall be undertaken only where abnormal drifting occurs

and at the discretion of the Director of Public Works or designate. 2) Property owners shall be notified before entering private property to erect snow

fence; NOTE: Authority to erect snow fence on private property is given to the Township under the authority of Section 60 of the 2001 Municipal Act.

3) Snow fence shall be located no closer than 40 meters from the edge of the traveled

portion of the roadway where possible. 4) Snow fence will be erected no sooner than November 15th and removed no later

than April 15th unless prior arrangements have been made with the property owner.

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SNOW REMOVAL Purpose The purpose of this policy is to establish the level of service for snow removal. Objective 1) To improve visibility at intersections. 2) To allow for snow storage on narrow streets. 3) To remove snow in the Core Area at parking stalls and turns lanes. Level of Service 1) The level of service for snow removal in the core area is to clear snow

accumulations in the portion of the roadway designated for parking after the snowfall has ended and when deemed necessary by the Director of Public Works or designate. It should be noted that priority will be given to Winter Control operations on the traveled portion of the roadway during times of staff shortages or heavy snow accumulations.

2) Narrow streets and areas of restricted visibility will be cleared at the discretion of the

Director of Public Works or designate. These areas will be cleared using blowers and blown on lawns where snow storage exists. Snow will be loaded only at areas where there is no snow storage available.

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STREET SWEEPING Purpose The purpose of this policy is to establish the level of service for street sweeping. Objective 1) to help ensure catch basin inlets are clear and operational 2) to eliminate material entering catch basins and storm sewers 3) to enhance the life span of pavement markings 4) to prevent loose objects, gravel, etc. on the road surface that can endanger

vehicles, pedestrians, and property Level of Service 1) Street sweeping operations will take place in the spring as soon as weather will

permit.

2) During the initial Spring Clean-Up all streets will be swept over their full width. 3) Streets in unassumed subdivisions will be the responsibility of the developer.

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TREE TRIMMING & REMOVAL Purpose The purpose of this policy is to establish the level of service for brushing, tree trimming and removal. Objective 1) To maintain site lines at intersections. 2) To reduce or eliminate drifting snow conditions. 3) To ensure safety to the Public by removing dead limbs and trees. 4) To extend the useful life of trees by trimming and cabling. Level of Service 1) The minimum level of service for inspecting trees will be annual visual inspections

from the street. Inspections will be carried out by the Director of Public Works or designate.

2) The minimum level of service for removing or trimming dangerous trees or limbs is to deploy resources as soon as practicable after becoming aware of the fact (Note: that trees are maintained using contractors so response times are determined by the availability of contractors).

3) The level of service offered for stump removal is to grind stumps to a depth of 15 to

20 cm below grade and then fill excavation with topsoil then seed. Stumps will be included in the annual tree tender and not removed individually throughout the year.

4) Wood from trees that are removed shall be offered first to the homeowner the tree abuts. If that homeowner doesn’t want the wood then it will be taken to the Public Works Yard or other area to be disposed of. All wood taken by homeowners shall be for their own use and not for resale.

5) Wood given to home-owners will be cut in lengths of approximately 8 feet and piled on their property. Staff will not go back to pickup logs once the home-owner has requested the wood.

6) Entry onto private land to inspect trees and conduct tests on trees is allowed under the authority of Section 62 of the 2001 Municipal Act.

7) Wood chips from chipping operations may be deposited on home-owners property when operations are carried out in close proximity. If not in close proximity they will be deposited at the Public Works facility where they will be made available to Township residence.

8) Brush and tree cleanup/removal after storms will only be carried out on Township owned trees. All brush from private trees is to be taken by the homeowner to the “Yard Waste & Brush Depot” (no curbside pickup).

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TREE TRIMMING & REMOVAL

9) In cases where private trees fall on Township owned land and these trees cause a safety concern the portion of the tree causing the concern will be removed by Public Works.

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UTILITY CUT REPAIRS Purpose The purpose of this policy is to establish the level of service for utility cut repair. Objective 1) To ensure that utility cuts are repaired to the Town’s standards. 2) To ensure permission is granted to the utility company by the municipality to cut or

excavate within the road allowance. 3) To ensure the municipality has costs recovered for all time related to any such

repairs. Level of Service 1) Anytime a utility repair is made within the road allowance the utility company will

take out a “Road Allowance Excavation Permit” prior to the work. In cases of emergency repairs the utility company will take out a permit the first working day after the repair was made.

2) All costs associated with the repair will be billed to the responsible utility. 3) All repairs made will be carried out or arranged by the Public Works Department

unless prior approval by the Director of Public Works has been given.

4) All compaction of backfill by the utility will be free of settlement for one year from the time of permanent asphalt surface repair. Any repairs required during this period will be billed to the utility responsible for the initial cut.

5) Anytime a utility repair is made within the road allowance, the utility company will do

so in accordance with By-Law No. 01-3975.

6) Utility cuts will be repaired when appropriate materials are available.

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WEATHER MONITORING

Purpose The purpose of this policy is to establish the level of service for weather monitoring. Objective 1) To ensure that weather monitoring reflects the Minimum Maintenance

requirements. Level of Service 2) Weather monitoring will be conducted once (1) in a 24 hour period from May 1st through September 30th each year. From October 1st through April 30th each year,

weather will be monitored three (3) times daily. 3) Public Works staff and supervisors will monitor weather electronically though the

use of Value Added Weather Forecasting subscriptions. Forecasts are received four (4) times daily from Oct 1 until April 30 via email. Radio, television and internet weather forecasts will substitute subscription forecasts for the period of May 1st to September 31st

4) When a substantial probability of snow accumulation or ice formation on roadways is

indicated as a result of weather monitoring, a patrol of representative roads will be deemed necessary.

THE CORPORATION OF THE


BY-LAW NUMBER 2167-2019

A By-Law to amend Zoning By-Law Number 1360-2002, as amended.

WHEREAS the Municipal Council of the Corporation of the Township of Blandford-Blenheim deems it advisable to amend By-Law Number 1360-2002, as amended.

THEREFORE, the Municipal Council of the Corporation of the Township of Blandford-Blenheim, enacts as follows:

1. That Schedule "A" to By-Law Number 07-2003-Z, as amended, is hereby amended by

changing to “A2-27” the zone symbol of the lands so designated “A2-27” on Schedule “A” attached hereto.

2. That Section 7.6 to By-law Number 07-2003-Z, as amended, is hereby further amended

by adding the following subsection at the end thereof: “7.6.27 Location: Part Lots 14 – 16, Concession 2 (Blenheim), A2-27 (Key Map 55) 7.6.27.1 Notwithstanding any provision of this Zoning By-Law, no person shall within any

A2-27 Zone use any lot, or erect, alter or use any building or structure for any purpose except the following:

all uses permitted in Section 7.1 of this Zoning By-Law.

7.6.27.2 Notwithstanding any provision of this by-law, no person shall within any A2-27 Zone use any lot, or erect, alter or use any building or structure for any purpose except in accordance with the following provisions:

7.6.27.2.1 Special Provision for an Accessory Single Detached Dwelling 7.6.27.2.1.1 Maximum number of existing single 3 detached dwellings 7.6.27.3 That all of the provisions of the ‘A2’ Zone in Section 6.2 to this Zoning By-Law, as

amended, shall apply, and further that all other provisions of this Zoning By-Law, as amended, that are consistent with the provisions herein contained shall continue to apply mutatis mutandis.”

The Corporation of the Township of Blandford-Blenheim By-Law Number 2167-2019 Page 2 3. This By-Law comes into force in accordance with Sections 34(21) and (30) of the

Planning Act, R.S.O. 1990, as amended. READ a first and second time this 18th day of December, 2019. READ a third time and finally passed this 18th day of December, 2019. Mark Peterson - Mayor (SEAL)

Rodger Mordue – CAO/Clerk

N71°01'15"W43.30

S.W. ANGLELOT 15, CON. 2

N79°20'50"E32.00

N16°

00'10

"W39

.13

60.41N63°14'15"E

68.68 N82°54'05"W

N15°

39'35

"W71

.40

N10°39'10"W3.50

N40°38'15"W

101.94

N16°

45'00

"W12

4.93

N15°

39'35

"W 15

2.40

N15°

31'20

"W 16

5.34

N15°

16'15

"W 23

9.87

N77°57'40"E 454.53

N16°

00'10

"W 63

4.42

N78°05'25"E 745.92

N79°20'50"E10.06

N51°44'10"W28.97

N79°20'50"E12.19

N76°49'00"E107.94

N22°21'35"W31.00

L O T 1 5L O T 1 6 C O N C E S S I O N 2

TOWNSHIP ROAD 2

SCHEDULE "A"

PT LOTS 15 AND 16, CONCESSION 2 (BLENHEIM)TOWNSHIP OF BLANDFORD-BLENHEIM

AREA OF ZONE CHANGE TO A2-27

NOTE: ALL DIMENSIONS IN METRES

THIS IS SCHEDULE "A"

MAYOR

CAO/CLERK

TO BY-LAW No. ________________, PASSED

THE __________ DAY OF ____________, 2020

TO BY-LAW No. ©40 0 40 80 12020

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C O N 1

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TOWNSHIP ROAD 3

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C A N A D I A NN A T I O N A L R A I L W A Y

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LANDS TO WHICH BYLAW ____________ APPLIES

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2167-2019

ZN 1-19-07 TOWNSHIP OF BLANDFORD-BLENHEIM BY-LAW NUMBER 2167-2019 EXPLANATORY NOTE The purpose of By-Law Number 2167-2019 is to rezone the lot to be retained by Consent Application B19-32-1, from ‘General Agricultural Zone (A2)’ to ‘Special General Agricultural Zone (A2-27)’ to recognize the three existing accessory farm dwellings on the property. The subject lands are described as the Part Lots 14 – 16, Concession 2 (Blenheim), Township of Blandford-Blenheim. The lands are located on the north side of Township Road 2, west of Oxford Road 3 and are municipally known as 706921 Township Road 2. The Township of Blandford-Blenheim adopted the amending By-law Number 2167-2019. Any person wishing further information relative to Zoning By-Law Number 2167-2019 may contact the undersigned. No public input was received respecting this application.

Mr. Rodger Mordue, CAO/Clerk Township of Blandford-Blenheim

47 Wilmot Street South Drumbo, Ontario

N0J 1G0

Telephone: 463-5347

THE CORPORATION OF THE TOWNSHIP OF BLANDFORD-BLENHEIM

By-Law No. 2168-2019

BEING A BY-LAW TO AMEND BY-LAW 1864-2014 BEING A BY-LAW TO PRESCRIBE AND REGULATE THE SPEED OF MOTOR

VEHICLES ON ROADS IN THE TOWNSHIP OF BLANDFORD-BLENHEIM.

WHEREAS the Council of the Township of Blandford-Blenheim wishes to amend By-law No. 1864-2014. NOW THEREFORE the Council of the Township of Blandford-Blenheim enacts as follows:

1. That the existing Schedule “A” “Authorized Rates of Maximum speed - 60 kilometers per” to said By-law 1864-1014 be amended as attached.

AND FURTHER THAT this By-law come into effect on the day of passing. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 18th DAY OF DECEMBER, 2019.

________________ Mayor

Clerk

SCHEDULE “A”

TO BY-LAW NO. 1864-2014

Authorized Rates of Maximum speed - 60 kilometres per hour HIGHWAY FROM TO Hofstetter Road Oxford Road 8 730 metres north Oxford-Waterloo Road 250 m east of Queen St. 250 m west of Queen St.

THE CORPORATION OF THE


BY-LAW NUMBER 2169-2019

Being a By-law to confirm the proceedings of Council.

WHEREAS by Section 5 of the Municipal Act 2001, S.O. 2001, c.25, the powers of a municipal corporation are to be exercised by its Council. AND WHEREAS by Section 11 of the Municipal Act 2001, S.O. 2001, c.25, the powers of every Council are to be exercised by by-law; AND WHEREAS it is deemed expedient that the proceedings of the Council of the Corporation of the Township of Blandford-Blenheim at this meeting be confirmed and adopted by by-law; NOW THEREFORE the Council of the Corporation of the Township of Blandford-Blenheim hereby enacts as follows: 1. That the actions of the Council of the Corporation of the Township of Blandford-

Blenheim in respect of each recommendation contained in the reports of the Committees and each motion and resolution passed and other action taken by the Council of the Corporation of the Township of Blandford-Blenheim, at this meeting held on December 18, 2019 is hereby adopted and confirmed as if all such proceedings were expressly embodied in this by-law.

2. That the Mayor and proper officials of the Corporation of the Township of

Blandford-Blenheim are hereby authorized and directed to do all things necessary to give effect to the actions of the Council referred to in the proceeding section hereof.

3. That the Mayor and the CAO / Clerk be authorized and directed to execute all

documents in that behalf and to affix thereto the seal of the Corporation of the Township of Blandford-Blenheim.

By-law read a first and second time this 18 day of December, 2019. By-law read a third time and finally passed this 18 day of December, 2019.

MAYOR CAO / CLERK MARK PETERSON RODGER MORDUE

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