TOWNSHIP OF BLANDFORD-BLENHEIM COUNCIL ......TOWNSHIP OF BLANDFORD-BLENHEIM COUNCIL MEETING AGENDA...

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TOWNSHIP OF BLANDFORD-BLENHEIM COUNCIL MEETING AGENDA

Wednesday December 2, 2015 Township Council Chambers

47 Wilmot Street South, Drumbo 4:00 p.m.

1. Welcome

2. Call to Order

3. Approval of the Agenda

4. Disclosure of Pecuniary Interest

5. Adoption of Minutes

a. November 18, 2015 Regular Session of Councilb. November 18, 2015 Closed Session of Councilc. September 23, 2015 Police Services Board Meetingd. September 22, 2015 Princeton Park Expansion Advisory Committee Meetinge. April 23, 2015 Cemetery Board Meeting

6. Business Arising from the Minutes

7. Delegations/Presentations

a. Jessica Jaremchuck, Regional Manager of Frank Cowan Company, Re: 2016Insurance Renewal

b. Chris McDougall, President of the Princeton and District Museum and LibraryAssociation (at 4:30 p.m.)

8. Correspondence

a. Princeton Park Expansion Committee, Re: Building a Community Legacy ParkOpen House

Recommendation:

That the correspondence from the Princeton Park Expansion Committeeregarding Building a Community Legacy Park Open House be received.


b. Ministry of Citizenship, Immigration and International Trade call for nomination ofvolunteers for 2016 volunteer recognition programs.

9. Staff Reports

a. Gary Crandall – Director of Public Works

i. PW-15-29 – Monthly Report

Recommendation:

That Report PW-15-29 be received as information.

b. Jim Harmer – Drainage Superintendent

i. DS-15-15 – Monthly Report

Recommendation:

That Report DS-15-15 be received as information.

ii. DS-15-16 – Petition for Drainage Works

Recommendation:

That Report DS-15-16 be received as information; and,

That Council accept the Petition for Drainage Works at north half Lot 1,Concession 12 from Follingdale Farms Limited; and further,

That the Clerk notify the Grand River Conservation Authority of receipt of saidPetition.

c. Denice Williamson – Director of Finance

i. TR-15-13 -Unanticipated Replacement of Computer Server

Recommendation:

That report TR-15-13 be received as information.

d. Ken Wood – Manager of Community Services

i. CS-15-35 – Monthly Report

Recommendation:

That report CS-15-35 be received as information.


e. Rodger Mordue – CAO/Clerk

i. CAO-15-42 – Bill 8 – Public Sector and MPP Accountability and Transparency Act

Recommendation:

That report CAO-15-42 be received as information.

ii. CAO-15-43 – Princeton Central School Lands

Recommendation:


And further that the property described as Part of Elgin Street, Church Street and Wonham Street according to Plan 99, County of Oxford municipally known as 40 Elgin Street East, Princeton be closed, declared surplus and conveyed to the Thames Valley District School Board; and,

That responsibility for all costs associated with the conveyance be borne by the property owner receiving the land; and,

That the Mayor and Clerk be authorized to execute any documentation required to complete the transaction.

10. Report from Council Members

11. Unfinished Business 12. Motions and Notices of Motion 13. New Business

14. By-laws

a. 1941-2015

Being a By-law to stop up, close and convey Part of an unopened road allowance being part of Elgin Street, Part of Church Street and Part of Wonham Street according to Plan 99, County of Oxford.

b. 1942-2015

Being a By-law to confirm the proceedings of Council.


15. Other

16. Adjournment and Next Meeting Wednesday, December 16, 2015 at 4:00 p.m. in Council Chambers.

Township of Blandford-Blenheim Regular Council Meeting

Wednesday, November 18, 2015 4:00 p.m.

MINUTES Council met at 4:00 p.m. for their second regular meeting of the month.

Present: Mayor Wearn, Councillors Balzer, Banbury, Cowan and Peterson

Staff: Crandall, Harmer, Matheson, Mordue, Williamson and Wood

Mayor Wearn in the Chair.

1. Welcome

2. Call to Order

3. Approval of the AgendaRESOLUTION #1

Moved by – Councillor PetersonSeconded by – Councillor Balzer

Be it hereby resolved that the agenda for the November 18, 2015 Regular Meetingof Council, be approved, as printed and circulated.

.Carried

4. Disclosure of Pecuniary Interest

None.

5. Adoption of MinutesRESOLUTION #2

Moved by – Councillor PetersonSeconded by – Councillor Balzer

Be it hereby resolved that the minutes of the November 4, 2015 Regular Sessionof Council be adopted, as printed and circulated.

.Carried

5. a.

Township of Blandford-Blenheim Council Minutes November 18, 2015

6. Business Arising from the Minutes

None.

7. Delegations / Presentations

a. Gordon Hough, Director of Community and Strategic Planning, Oxford County Re: Potential Options Regarding Amendments to the Oxford County Official Plan – Waste Management

Gordon Hough presented the potential options regarding amendments to the Oxford County Official Plan regarding waste management.

RESOLUTION #7 Moved by – Councillor Peterson Seconded by – Councillor Balzer Be it hereby resolved that report CASPO-2015-193 be received; and,

That Council support the County position regarding the potential amendment to the County Official Plan as it pertains to the principles of sustainability, primarily as they apply to waste management.

.Carried b. Matt Cowan, Manager of Information Services, Oxford County Re: Website

Redesign Matt Cowan presented the details of the process of the Township Website Redesign.

c. Art Lawson, General Manager of South Central Ontario Region Economic Development Corporation Re: Update on Projects and Initiatives

Art Lawson presented a background of South Central Ontario Region Economic Development Corporation and provided an update on current projects and initiatives.

8. Correspondence

None.


9. Committee of Adjustment RESOLUTION #3

Moved by – Councillor Balzer Seconded by – Councillor Peterson

Be it hereby resolved that Council move into the Committee of Adjustment at 4:02 p.m.

.Carried

a. Minutes RESOLUTION #4

Moved by – Councillor Balzer Seconded by – Councillor Peterson

Be it hereby resolved that the minutes of the October 7, 2015 Committee of Adjustment session of Council be adopted, as printed and circulated.

.Carried b. Applications

i. Minor Variance Application A-09/15 – Kevin Huber, Owner – Part Lot 17,

Concession 12 (Blenheim), Part 5, 41R-7167, located on the south side of Albert Street East between Fennel Street and Hofstetter Road, municipally known as 145 Albert Street East.

The Planner presented her report. No member of the public spoke for or against the application.

RESOLUTION #5 Moved by – Councillor Balzer Seconded by – Councillor Peterson

Be it hereby resolved that the Township of Blandford-Blenheim Committee of Adjustment approve Application A09-15, submitted by Kevin Huber, for lands described as Part Lot 17, Concession 12 (Blenheim), Part 5, 41R-7167, Township of Blandford-Blenheim, as it relates to:

1. Relief from Section 5.1, Table 5.1.1.3 – Regulations for Accessory Uses, to increase the maximum permitted height of a building accessory to a residential use from 4 m (13.1 ft) to 4.9 m (16 ft), to facilitate the construction of a detached garage. Subject to the following condition: a. The existing shed, identified on Plate 2 of Report Number 2015-239, be

removed to the satisfaction of the Township Chef Building Official.


As the variance requested is deemed to be: • a minor variance from the provisions of the Township of Blandford-Blenheim

Zoning By-Law No. 1360-2002;

• desirable for the appropriate development or use of the land, building or structure;

• in keeping with the general intent and purpose of the Township of Blandford-Blenheim Zoning By-Law No. 1360-2002; and,

• in keeping with the general intent and purpose of the Official Plan of the County of Oxford.

.Carried

RESOLUTION #6 Moved by – Councillor Balzer Seconded by – Councillor Peterson Be it hereby resolved that Council move out of the Committee of Adjustment at 4:06 p.m.

.Carried

10. Staff Reports

a. Paul Gabara – Chief Building Official

i. CBO-15-14 – Monthly Report to Council

RESOLUTION #8 Moved by – Councillor Banbury Seconded by – Councillor Cowan Be it hereby resolved that Report CBO-15-14 be received as information.

.Carried b. Rick Richardson – Director of Protective Services

i. FC-15-17 – October Monthly Report

RESOLUTION #9 Moved by – Councillor Banbury Seconded by – Councillor Cowan Be it hereby resolved that Report FC-15-17 is received as information.


.Carried c. Ken Wood – Manager of Community Services

i. CS-15-34 – Ball Tournament Fees

RESOLUTION #10 Moved by – Councillor Banbury Seconded by – Councillor Cowan Be it hereby resolved that Report CS-15-34 be received as information. And further; that Council supports the new rates proposed in Report CS-15-34 for ball diamond rates. And further; that Council consider By-law 1939-2015 for three readings for the Fees & Charges By-law.

.Carried d. Rodger Mordue – CAO/Clerk

i. CAO-15-40 – Town Hall Meeting – Drumbo, 2015

RESOLUTION #11 Moved by – Councillor Banbury Seconded by – Councillor Cowan That report CAO-15-40 be received; and,

That Council request that the County of Oxford install school crossing signs on Albert Street at the east end of Plattsville at Walter Street in the area of the Plattsville Public School.

.Carried 11. Reports from Council Members

Councillor Peterson informed about his attendance to the recent Plattsville and District Heritage Society meeting.

12. Unfinished Business None.

13. Motions and Notices of Motion

None.


14. New Business

None. 15. Closed Session

RESOLUTION #12

Moved by – Councillor Cowan Seconded by – Councillor Banbury Be it hereby resolved that Council move into Closed Session at 5:06 p.m. to discuss: - Personal matters about an identifiable individual, including municipal or local board employees; and, - A proposed or pending acquisition or disposition of land by the municipality or local board.

.Carried

RESOLUTION #13 Moved by – Councillor Cowan Seconded by – Councillor Banbury Be it hereby resolved that Council does now adjourn from Closed Session and resume into Open Session at 5:22 p.m.

.Carried

RESOLUTION #14 Moved by – Councillor Balzer Seconded by – Councillor Peterson

Be it hereby resolved that Council appoints the following individials to the Township/s Splash Pay development committee: Mayor Marion Wearn Councillor Mark Peterson Drumbo Lion’s Club members George Corrin, Charlene Templeton and Dean MacKinnon. Community members Wanda Mugford and Ellise Mackie. Manager of Community Services Ken Wood.

.Carried


16. By-laws RESOLUTION #15

Moved by – Councillor Cowan Seconded by – Councillor Banbury Be it hereby resolved that first and second reading be given to the following By-laws:

By-law 1937-2015, being a By-law to appoint Kathleen Jancsar as a Building Inspector / Property Standards Enforcement Officer for the Township of Blandford-Blenheim pursuant to the provisions of the Building Code Act;

By-law 1938-2015, being a By-law to fix salaries, wages, and other employment matters to be paid to Council members, employees, various officers and servants of the municipality for the year 2016;

By-law 1939-2015, being a By-law to establish the Corporation of the Township of Blandford-Blenheim Fees and Charges; and,

By-law 1940-2015, being a By-law to confirm the proceedings of Council. .Carried

RESOLUTION #16

Moved by – Councillor Banbury Seconded by – Councillor Balzer Be it hereby resolved that third and final reading be given to the following By-laws:

By-law 1937-2015, being a By-law to appoint Kathleen Jancsar as a Building Inspector / Property Standards Enforcement Officer for the Township of Blandford-Blenheim pursuant to the provisions of the Building Code Act;

By-law 1938-2015, being a By-law to fix salaries, wages, and other employment matters to be paid to Council members, employees, various officers and servants of the municipality for the year 2016;

By-law 1939-2015, being a By-law to establish the Corporation of the Township of Blandford-Blenheim Fees and Charges; and,

By-law 1940-2015, being a By-law to confirm the proceedings of Council. .Carried


17. Other None.

18. Adjournment and Next Meeting RESOLUTION #18

Moved by – Councillor Cowan Seconded by – Councillor Banbury Whereas business before Council has been completed at 5:28 p.m.; Be it hereby resolved that Council does now adjourn to meet again on Wednesday, December 2, 2015 at 4:00 p.m. in Council Chambers.

.Carried

________________________ __________________________ Marion Wearn, Mayor Rodger Mordue CAO / Clerk Township of Blandford-Blenheim Township of Blandford-Blenheim

Township Office Drumbo, Ontario Wednesday, September 23, 2015

The Police Services Board Meeting was called to order at 1:01pm by Bev Beaton. Present: Marion Wearn, Bev Beaton, Roger Mordue, Inspector Tim Clark and Cretia Brittain.

Regrets: None

Declaration of Pecuniary Interests: None

Agenda: Moved by Bev and seconded by Marion that the PSB Agenda for September 23rd be approved. Carried.

Minutes: Moved by Bev and seconded by Marion that the PSB Minutes for June 24th, 2014 be approved. Carried.

Business Arising from the Minutes: .

1. No update

2. Still waiting on approval of Provincial appointee. Problem in many boards.

Presentation:

None

Correspondence:

Online Citizen Self Report – brochures now available in township office. Tims office does get them. Send some info out with township news letter.

OPP PSB Reporting Tool-is out there working but still in the process of being changed. Minister Yasir Naqvi Re: Board Vacancies

Detachment Commanders Report: Inspector Tim Clark (June, July, August)

1. Contracting – NA

2. There were 38, 60 and 32 Provincial Offense tickets given out in Blandford-Blenheim in June, July andAugust.

Blandford-Blenheim Township Police Services Board

47 Wilmot Street South, P. O. Box 100, Drumbo, Ontario N0J 1G0 519-463-5347 or 1-800-410-6882

Secretary: Cretia Brittain 519-458-4865 e-mail @

5. c.

3. There were 159, 136 and 161 calls for service in June, July and August with an 84.3%, 79% and 84.3% clearance rate

4. Occurrences – There were 1 assaults, 2 mischief’s, 3 break & enter, 6 thefts, 10 MVCs, 0 impaired driver, 0 vehicle theft , 1 RIDE checks in June. 1 assault, 3 break & enter,2 mischief’s 0 thefts in July, 1 assault, 4 break & enters, 1 drug case 1 impaired driver, 1 mischief, 1 theft in August

5. Foot patrol hours - NA

6. CDAT – There were 7 occurrences in Oxford in June with 0 search warrant, 1 persons charged, 1 charges laid, $25 of drugs seized, $0 cash seized and 0 weapons seized. There were 4 occurrences in Oxford in July with 0 search warrant, 0 persons charged, 0 charges laid, $25 of drugs seized, $0 cash seized and 0 weapons seized. There were 6 occurrences in Oxford in August with 0 search warrant, 2 persons charged, 18 charges laid, $33203 of drugs seized, $110 cash seized and 0 weapons seized.

7. Public Complaints – none outstanding

8. Crime Stoppers – Gala, October 22nd.

9. Auxiliary Police Hours - 55, 56.5, 10 hours in June, July, August.

10. Secondary Employment – remains the same

11. Abatement Stats – NA

12. Crime Analyst Report – NA

Other Business:

1. OASPB Conference – Bev attended. Much of the conference discussed governance of the boards. Bev feels our board and connection with OPP good and everything works well.

2. Board Chair Meeting – Discussed rates per household and calls per service (OPP billing model). Average

cost of call per service is approximately $101. Bev would like more info to us so we can make public aware of costs. (Esp self reporting) Try to get info so can be included in next tax mailing in September. Abatement program in Oxford is now being adopted province wide. Idea of combining some of the PSB in Oxford County was discussed. Section 10 vs 5.1 boards – less input, no contracts, less monitoring, less contact, no grant qualification. Trail monitoring system. Apply for money for equipment for this purpose.

3. Bev motioned to support the T-shirt program for Grade 6 student OPP Kids programs, seconded by Marion,

carried.

In Camera:

Meeting was adjourned at 2:pm. The next meeting is to be held on Wednesday, November 25th, 1pm. Submitted by: Cretia Brittain

5. d.

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RECEIVED

1

Township of Blandford-Blenheim

Cemetery Board Minutes

Minutes of the meeting of the Cemetery Board held Thursday, April 23rd, 2015 at 6:00 p.m. at the Township Administration Office.

Present: Mayor Wearn, Councillor Cowan, Larry Balkwill, Barbara Blake, Loree Currah, Bill Goodwin, Phil Harmer, Brent Hutchinson, David Johnson, John Sippel, Jim Turnbull

Regrets: Dan MacLaren

Staff: Rodger Mordue, CAO/Clerk Sarah Matheson, Administrative Assistant Ken Wood, Manager of Community Services

The meeting was called to order at 6:00 p.m.

Adoption of Minutes:

Moved by John Sippel, seconded by Larry Balkwill: “That the minutes of the meeting of November 6, 2014 be adopted, as amended, as printed and circulated.” Carried.

Business Arising from the Minutes

None.

Correspondence:

None.

New Business:

a) Status of 2015 Budgetary Items

Status of 2015 Budgetary Items was discussed.

b) Changes to grass cutting operation

Ken Wood, Manager of Community Services gave an overview of grass cutting inCemeteries as Township staff will now cut grass.

c) Princeton Columbarium landscaping

Landscaping for the Princeton Columbarium is unnecessary at this time. Shrubs in thePrinceton Cemetery require trimming.

d) General Maintenance at the Plattsville Cemetery

5. e.

2

Cemetery Board Member, Lorree Currah, listed general maintenance required at the Plattsville Cemetery. Waste containers were discussed. Some Cemeteries have waste containers which the managers maintain. Staff considering placement of waste containers in each Cemetery after understanding the impact of grass cutting for time management. Monument maintenance was discussed. Maintenance would require a budget, which would require an inventory of monuments which need maintenance.

e) Memorial Service at Drumbo Cemetery Cemetery Board Member, Barbara Blake, informed the Board of the intention to hold a Memorial Service at the Drumbo Cemetery in September 2015.

f) Drumbo Cemetery landscaping Phil Harmer, Drumbo Cemetery Manager discussed the necessity of the completion of the clean up from the perimeter landscaping. Staff is to look into the possibility of the Public Works staff removing the remaining tree stumps.

Other:

None.

Date of Next Meeting: November, 2015.

Motion to adjourn at 7:10 pm.

Frank Cowan Company Limited

75 Main Street North

Princeton, ON N0J 1V0

MIP 10/2013

2015 Municipal Insurance Program

CORPORATION OF THE TOWNSHIP OF BLANDFORD-BLENHEIM

Renewal Report for the Policy Term December 31, 2015 to December 31, 2016

Prepared by:

Jessica Jaremchuk, BA, LL.B

Regional Manager

Ref 06300/rc 2 November 2015

7. a.

Frank Cowan Company 2

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An onsite risk evaluation of your municipal fleet will

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Your Insurance Coverage

Schedule of Coverage (Coverage is provided for those item(s) indicated below)

Casualty

Coverage Description ($) Deductibles ($) Limit of Insurance Premium (s)

General Liability (Occurrence Form) Broad Definition of Insured

25,000 15,000,000 Per Claim No Aggregate

Voluntary Medical Payments Nil 50,000 Per Person 50,000 Per Accident

Voluntary Property Damage Nil 50,000 Per Occurrence 50,000 Annual Aggregate

Voluntary Compensation - Employees Nil 50,000 Each Person 250,000 Annual Aggregate

Sewer Backup 25,000

Per Claimant

Wrongful Dismissal (Legal Expense) 5,000 250,000 Per Claim 250,000 Aggregate

Forest Fire Expense Nil 1,000,000 1,000,000 Aggregate

Errors & Omissions Liability (Claims Made Form) 5,000 15,000,000 Per Claim No Aggregate

Non-Owned Automobile Liability 15,000,000

Legal Liability for Damage to Hired Automobiles 500 250,000

Environmental Liability (Claims Made Form) 5,000 2,000,000 Per Claim 4,000,000 Aggregate

Follow Form – Excess Liability


Underlying Policy ($) Underlying Limit 5,000,000

General Liability 15,000,000

Errors & Omissions Liability 15,000,000

Non-Owned Automobile 15,000,000

Owned Automobile 15,000,000

Total Limit of Liability ($) 20,000,000



Crime

Coverage Description ($) Deductibles ($) Limit of Insurance

Employee Dishonesty – Form A (Commercial Blanket Bond)

1,000,000

Loss Inside the Premises (Broad Form Money & Securities)

300,000

Loss Outside the Premises (Broad Form Money & Securities)

300,000

Audit Expense 200,000

Money Orders and Counterfeit Paper Currency 200,000

Forgery or Alteration (Depositors Forgery)

1,000,000

Computer and Transfer Fraud (Including Voice Computer Toll Fraud)

200,000

Accident


Board Members : Persons Insured - Mayor, Four Councillors & Three Members of the Police Services Board

Board Members Accidental Death & Dismemberment 250,000

Paralysis 500,000

Weekly Income – Total Disability 500

Weekly Income – Partial Disability 300

Accidental Death of a Spouse while Travelling on Business

Included

Volunteers Accidental Death & Dismemberment 50,000

Paralysis 100,000

Weekly Income – Total Disability 500

Weekly Income – Partial Disability 250

Firefighters' : Persons Insured – Sixty-two Firefighters

Firefighters' Accidental Death & Dismemberment 100,000

Paralysis 200,000

Weekly Income – Total Loss of Time 400 Included

Weekly Income – Partial Loss of Time 200 Included



Conflict of Interest

Coverage Description ($) Deductibles ($) Limit of Insurance Premium

(s)

Legal Fees Expenses 100,000 Per Claim No Aggregate

Legal Expense

Coverage Description ($) Deductibles ($) Limit of Insurance Premium

(s)

Legal Defence Cost 100,000 250,000 Aggregate



Property

Coverage Description ($) Deductibles Basis ($) Limit of Insurance Premium (s)

Property of Every Description - Blanket 10,000 RC 7,320,300

Scheduled Items of Coverage - Insured Refer to Schedule Refer to Schedule

Scheduled Locations and Coverage - Excluded Refer to Schedule Refer to Schedule

Valuable Papers 500,000 Included

Accounts Receivable 500,000 Included

Extra Expense 500,000

Media 500,000 Included

Rent or Rental Value

Business Interruption – Gross Revenue

Master Key 25,000

Personal Effects 5,000 per person 25,000 per occurrence

Data Processing 2,500 Included

System & Equipment 55,000

Media 33,300

Extra Expense 10,000

($) Total Amount of Insurance 9,968,600

RC = Replacement Cost ACV = Actual Cash Value VAL = Valued


SCHEDULE OF COVERAGE BASIS OF LOSS SETTLEMENT LIMIT OR AMOUNT ITEM DESCRIPTION APPLICABLE OF INSURANCE RIDER NO. 1

A. Blanket Amount of Insurance on the following Property: Replacement Cost $ 7,320,300.

1) Arena, 68 Mill Street, Plattsville

2) Arena Contents Excluding Refrigeration Piping, 68 Mill Street, Plattsville

3) Olympia 2000, Serial No. RC9602305, 68 Mill Street, Plattsville

4) PA System and Tapes, 68 Mill Street, Plattsville

5) Water Vac Scrubber, 68 Mill Street, Plattsville

6) Recreational Lighting, 41 Centre Street, Drumbo

7) Recreational Fencing, 41 Centre Street, Drumbo

8) Bleachers, 41 Centre Street, Drumbo

9) Playground Structure/Playground Equipment, 41 Centre Street, Drumbo

10) Recreational Lighting, 100 Mill Street East, Plattsville

11) Recreational Fencing, 100 Mill Street East, Plattsville

12) Bleachers, 100 Mill Street East, Plattsville

13) Playground Structure/Playground Equipment, 100 Mill Street East, Plattsville

14) Recreational Lighting, 35 Main Street South, Princeton

15) Recreational Fencing, 35 Main Street South, Princeton

16) Bleachers, 35 Main Street South, Princeton

17) Playground Structure/Playground Equipment, 35 Main Street South, Princeton

18) Recreational Lighting, 51 John Street East, Bright

19) Recreational Fencing, 51 John Street East, Bright

20) Bleachers, 51 John Street East, Bright

21) Playground Structure/Playground Equipment, 51 John Street East, Bright

22) Skateboard Park, 51 John Street East, Bright

23) Fire Department Communication Equipment

24) 2005 Volvo Grader, Model No. G730B, Serial No. 38133

25) 2007 Caterpillar Grader, Serial No. APM03170

26) 2011 John Deere Grader, Model No. 772G

27) 2015 Case 621F Loader NEF221975

28) 1991 American Road Machinery Paving Machine, Serial No. 3911-HS

29) Retriever

30) Snow Plowing Equipment

31) Miscellaneous Tools and Equipment

32) Communication Receiving and Transmitting Equipment

33) New Holland T6030 Tractor with Attachments, Serial No.ZBBD15356

34) Walco 180409 Swivel Mount 8ft Broom

35) Caterpillar Backhoe Loader, Model 420F IT, Serial No. CAT0420FALKH00199

- Continued -


SCHEDULE OF COVERAGE

BASIS OF LOSS SETTLEMENT LIMIT OR AMOUNT ITEM DESCRIPTION APPLICABLE OF INSURANCE RIDER NO. 1 (cont’d) B. The following property(ies) are specifically excluded from this policy:

(a) Curling Rink, Ice Plant and Lounge Portion attached to, but not communicating with Arena Building, Plattsville.

C. Moveable Property Belonging to Others which the Insured Actual Cash Value 500,000.

is under obligation to insure or which is in the care, custody or control of the Insured and for which the Insured is legally liable.

This coverage does not apply to property otherwise scheduled above.

D. Limit on Valuable Papers: 500,000. E. Limit on Accounts Receivable: 500,000. F. Limit of Extra Expense Insured at Any One Location: 500,000. G. Rent or Rental Value Form: 500,000.

H. Master Key Protection: 25,000.

This policy is extended to provide cover, subject to all its terms and provisions for not more than the amount shown in any one occurrence to cover loss caused by the necessary replacement of locks and keys and the increased cost of security, following burglary, robbery or mysterious disappearance of master keys.

I. Personal Effects 25,000.

This policy is extended to cover personal effects of Councillors, Board Members, Officers and Employees only while on premises owned, rented or occupied by the Insured. The Insurer shall not be liable for losses or damage if, at this time of loss, there is any other insurance which would attach if this insurance had not been effected, except that this insurance shall apply only as excess and in no event as contributing insurance, and then only after all other insurance has been exhausted. This extension of coverage shall be limited to $ 5,000. Per Councillor, Board Member, Officer or Employee and $ 25,000.any one occurrence.

- Continued -


SCHEDULE OF COVERAGE BASIS OF LOSS SETTLEMENT LIMIT OR AMOUNT ITEM DESCRIPTION APPLICABLE OF INSURANCE RIDER NO. 1 (cont’d) J. Additional Condition

Automatic Extension is hereby deleted and replaced by the following:

The coverage afforded by this policy is extended to insure property acquired by or on behalf of the Insured up to a limit not exceeding $ 25,000. provided the Insured is liable therefor and provided notice of such acquisitions is given to the Insurer within seven days.

RIDER NO. 2 1. Data Processing Insurance: 98,300. DEDUCTIBLES: Applicable to Rider No. 1 $10,000. Applicable to Rider No. 2 $ 2,500.

In no event shall the total Deductible exceed $ 10,000. in any one occurrence ______________ TOTAL AMOUNT OF INSURANCE $ 9,968,600. ______________



Equipment Breakdown

Coverage Description ($) Deductibles / Waiting Period

($) Limit of Insurance Premium (s)

Direct Damage 10,000 50,000,000 Per Accident

Loss of Arena Revenues 24 Hours 1,000 Daily Indemnity 90,000 Total limit of loss

Included

Extra Expense 500,000 Included

Spoilage 50,000 Included

Expediting Expense Included Included

Hazardous Substances 500,000 Included

Ammonia Contamination 500,000 Included

Water Damage 500,000 Included

Professional Fees 500,000 Included

Denial of Access 2 Weeks Included

Errors and Omissions 100,000 Included

Data Restoration 25,000 Included

By-Law Cover Included Included



Owned Automobile


Liability

Bodily Injury

10,000,000

Property Damage Included

Accident Benefits As stated in Section 4

of the Policy

Uninsured Automobile As stated in Section 5

of the Policy

Direct Compensation – Property Damage

*This policy contains a partial payment of recovery clause for property damage if a deductible is specified for direct compensation-property damage.

Loss or Damage** 0

Specified Perils (excluding Collision or Upset)

Comprehensive (excluding Collision or Upset)

Collision or Upset

All Perils 5,000

Endorsements 0

GCNA #3 - Equipment Endorsement Included

GCNA #4 - Fire Department Vehicles Included

GCNA #8 - Replacement Cost Included

OPCF #5 - Permission to Rent or Lease Automobiles and Extending Coverage to Specified Lessee(s)

Included

OPCF #21B - Blanket Fleet Coverage Pro Rata

** This policy contains a partial payment of loss clause. A deductible applies for each claim except as stated in your policy.

Automobile – Excess Liability


Underlying Policy ($) Underlying Limit 5,000,000

Owned Automobile 10,000,000

Prior Term

Total Annual Premium (Excluding Taxes Payable)

$ 201,418 Total Annual Premium

(Excluding Taxes Payable) $ 205,152

Please refer to the insurance contract for all limits, terms, conditions and exclusions that apply.

The premium Quoted is subject to a 15% minimum retained (unless otherwise stated).


Cost Analysis

Expiring Program Term

Renewal Program Term

Casualty

General Liability $ 130,781 $ 133,135

Errors and Omissions Liability 11,579 11,579

Non-Owned Automobile Liability 200 200

Environmental Liability 5,726 5,726

Crime 1,000 1,000

Board Members Accident 434 434

Volunteers' Accident 750 750

Firefighters' Accident 3,100 3,100

Conflict of Interest 480 480

Legal Expense 1,200 1,200

Property

Property / Data Processing 10,887 11,065

Equipment Breakdown 691 698

Automobile

Owned Automobile 28,927 30,086

Excess

Excess Automobile 361 397

Follow Form 5,302 5,302

Total Annual Premium $ 201,418 $ 205,152

(Excluding Taxes Payable)


Changes to Your Insurance Program

Please be advised of the following changes to your insurance program that now apply:

Please note the change of Insurer(s), participation percentage and/or policy number(s).

Casualty - Voluntary Medical Payments

o Coverage pays reasonable medical expenses after an accident where somebody is accidentally injured on the Insured's property. The Insured does not have to be legally liable for coverage to apply. There are specific exclusions applicable to the endorsement.

o Coverage will automatically be provided for $50,000 per Person and $50,000 per Accident at no additional cost.

Casualty - Voluntary Property Damage

o Coverage insures direct damage the Insured causes to property when the property is under the control and management of the Insured. The Insured does not have to be legally liable for coverage to apply.

o Coverage will automatically be provided for $50,000 Each Occurrence and $50,000 Annual Aggregate at no additional premium.

Casualty – Voluntary Compensation – Employees

o Voluntary Compensation is similar to an ‘accident; form in that specific benefits are paid to an employee when they become injured while performing work for the Name Insured.

o Benefits payable are calculated based on a set of ‘weekly indemnity limit’ that’s payable for a maximum number of weeks. For each benefit payable, the ‘weekly indemnity limit’ and the ‘number of weeks; payable are specifically shown in this endorsement.

o Coverage will automatically be provided for a weekly indemnity limit of $500 for $50,000 per person and $ 250,000 annual aggregate at no additional cost.

Accidental Death of a Spouse While Travelling on Business

o Coverage provides for Accidental Death of a spouse when the spouse is travelling with an Insured Person on business. Coverage applies while travelling to or from such an event and/or if the loss of life occurs within one year of the accident. This coverage has been added at no additional premium.

Property Policy

o Property values have been increased in order to reflect inflationary trends.

o Master Key Coverage includes costs for the necessary replacement of locks and keys and the increased cost of security, following burglary, robbery, or mysterious disappearance of master keys. Coverage is in addition to the property blanket limit and has been added for no additional premium.

o Personal Effects Coverage is provided for the personal effects of Councillors, Board Members, Officers or Employees when the property is on the Insured's premises and the loss is caused by an insured peril. Coverage is in addition to the property blanket limit and has been added for no additional premium.

Equipment Breakdown Policy

o A 24 Hour Waiting Period will apply to the Valued Daily Indemnity at renewal.

Automobile Policy

o GCNA #3 (Equipment Endorsement) has been added to the policy at renewal.


Program Options

Frank Cowan Company offers a comprehensive insurance program. Outlined below are the program options, followed by your current coverage highlights.

1. Self-Insurance - Deductible Programs For comparison purposes we are setting out optional deductible programs that the Insured may wish to

consider. CLASSIFICATION PRESENT OPTIONAL CREDITS DEDUCTIBLE DEDUCTIBLE AVAILABLE Errors & Omissions 5,000. 10,000. 811. Environmental Liability 5,000. 10,000. 401.

2. Crime Coverage

Optional Coverages are now available.

See attached New Crime Cover Options page for further details.

Quote is available on request (completed application is required).

3. Board Members' Accident

24 Hour coverage extension is available (subject to Board Member’s occupations).

Critical Illness coverage is available. See attached Highlight Sheet for details.

A quote is available on request (subject to satisfactory review of completed application for each Insured).

4. Legal Expense Policy

Legal Expense Optional Coverage is now available for any or all of the following:

Statutory Licence Protection

Property Protection

Tax Protection

Quote(s) available on request for Optional Coverage.

In addition to the Core coverage an Insured can mix and match any of the following Legal Expense Optional Coverage.

Coverage Description ($) Deductibles ($) Limit of Insurance ($) Premium Premium (s)

Contract Disputes and Debt Recovery

2,500 Included 2,134

5. Cyber Liability

Organizations rely on technology and the safe processing and storage of data to conduct business on a daily basis. Ensuring the security of data information is becoming an increasingly difficult task, especially considering changing regulations. A failure in technology or data breach can have significant consequences not only on the balance sheet but also to your organization’s reputation. Cyber Risk Insurance is available. See attached Highlights Sheet. A completed application is required should a quote be requested.


Description of Coverages

____________________________________________________________

Frank Cowan Company offers a Comprehensive Insurance Program to meet your needs.

"Your Insurance Coverage" provides a summary of current coverages, limits and deductibles

included in this proposal.

Highlights of coverage follow providing a summary of coverage. Highlight pages may include

description of optional coverages.

The information in this notice is intended for informational purposes only. For full details with respect to coverage, exclusions, conditions and limitations refer to the policy wordings. While coverage may be quoted, once a policy is issued coverage is only applicable if shown on Declaration Page or Schedule of Coverage.


Liability Coverage Highlights

Overview

The Frank Cowan Company are specialists at insuring Public Entities. Our liability wording has been specially designed to meet the unique needs of these types of risks.

Coverage

Limits up to $50,000,000 Available

Occurrence coverage with No General Aggregate

Territory – World-wide for all coverage

Products and Completed Operations – liability arising out of the Insured's operations conducted away from the Insured's premises once those operations have been completed or abandoned. An Aggregate limit may apply for limits in excess of $25,000,000.

Bodily Injury including coverage for assault and battery

Personal Injury coverage - broad coverage (including advertising coverage) for acts that violate or infringe on the rights of others

Liquor Liability for bodily injury or property damage imposed upon an Insured by a Liquor Liability Act

Blanket Contractual for liability assumed by the Insured in contracts, whether reported to the insurer or not

Products Liability - legal liability incurred by an Insured because of injury or damage resulting from a products exposure

Professional/Malpractice Liability including for bodily injury or property damage from professional exposures

Abuse Liability for the entity insured

Employers Liability providing coverage for liability to employees for work-related bodily injury or disease, other than liability imposed on the Insured by a workers compensation law

Sewer backup Liability

Watercraft Liability - full coverage with no restrictions

Tenants legal liability

Cross Liability

Broad Definition of Insured

Common Endorsements

In addition to the base wording, we have many optional endorsements to tailor coverage for individual accounts including:

Wrongful Dismissal (Legal Expense)

Forest Fire Expense

Marina Liability Extension

Sexual Abuse Therapy and Counselling Extension for long term care homes

Other endorsements specifically crafted for a particular exposure


Coverage is Provided for Unique Exposures

Products and Completed Operations Aggregate Limit may come into play for exposures such as road maintenance, snow removal, garbage collection / waste disposal, street cleaning or other duties that the Insured Municipality has to perform on behalf of third parties.

Assault and battery coverage is imperative when there are security exposures (e.g. police).

Products exposures such as utilities (e.g. water) are covered.

Full Malpractice including Medical Malpractice as well as professional exposures are covered.

Professional exposures include those such as medical, engineering, design errors or building inspection operations.

Abuse and Professional Liability– as we have no exclusions for abuse, professional liability, negligent hiring practices or failure to supervise we provide exceptionally broad coverage for health risks such as long term care homes.



Public Entity Errors and Omissions Liability Coverage Highlights

Public Entity Errors and Omissions Insurance

Public Entity Errors and Omissions Insurance (E&O) Coverage protects risks from civil litigation caused by allegations of professional negligence or failure to perform professional duties. Errors and Omissions focuses on providing coverage when there is financial loss to a third party (rather than bodily injury or property damage as general liability does).

Features

Limits Typically limits follow that of our Liability. We have the availability to offer up to $50,000,000.

Defence Costs Over and above the Limit of Insurance. Whether a potential claim is baseless, or not, mounting legal expense can have serious monetary consequences for an Insured.

No Annual Aggregate With higher out of court settlements and increased damage awards, large or even a series

of small claims can quickly erode an annual aggregate limit.

Claims Made Policy Pays for claims occurring and reported during the policy period. Our policy provides

retroactive coverage (no date need be specified) and stipulates that a claim is first known only when written notice is first received.

Claims Definition The definition of claim also includes arbitration, mediation or alternative dispute resolution proceedings.

Insured Definition Includes Councilors, Statutory Officers, Council Committees, Firefighters, Employees and

Volunteers,

Coverage is Provided for Unique Exposures

Insurance No exclusion for failure to procure or maintain adequate insurance bonds or coverage (e.g. construction projects).

Benefit Plans Errors or Omissions in administering Employee Benefit Plans are covered.

Misrepresentations Municipal governments are required to provide information with respect to local matters and must ensure the information which is provided is accurate, true and not misleading. Our definition of a Wrongful Act covers misstatements or misleading statements.

Other Specialists and Services

Covers errors or omissions when they are rendered in connection with operations that are typical of public sector such as those of building inspections, zoning, planning, developing or regulating by-laws. Officials and employees acting in good faith are often times the subject of lawsuits.



Non-Owned Automobile Coverage Highlights

Overview

Non-Owned and hired automobile liability insurance covers bodily injury and property damage caused by a vehicle not owned by the Insured (including rented or borrowed vehicles). Coverage is provided for Third Party Liability arising from the use or operation of any automobile not or licensed in the name of the Insured if it results in bodily injury (including death), property damage (if the property was not in possession of the Insured) to a third party.

Features

SEF No. 96 Contractual Liability

When renting a vehicle you engage in a contractual relationship with the rental company where you assume liability for the operation of the automobile. It is therefore important that contractual coverage is added to the policy by way of an endorsement known as SEF (Standard Endorsement Form) No. 96. Contractual Liability coverage is automatically provided for all written contractual agreements with our Non-Owned Automobile coverage.

SEF No. 99 Long Term Lease Exclusion

When Contractual Liability is provided under the policy there is also an exclusion for Long Term Leased vehicles SEF No. 99. This excludes coverage for vehicles hired or leased for longer than a certain period such as 30 days.

Territory

The Non-Owned Automobile policy provides coverage while in Canada and United States.

Termination Clause

The standard termination clause has been amended in that the Insured may still provide notice of cancellation at any time, however, the Insurer must provide ninety days' notice of cancellation to the Insured rather than the standard 15 or 30 days.

SEF No. 94 Legal Liability (Physical Damage) to a Hired/Rented Automobile

We automatically provide coverage for damage to a vehicle that you have hired or rented. Coverage is provided via endorsement SEF No. 94. We automatically provide 'All Perils' coverage. The limit of coverage will vary per client.

Additional Information

Courts have repeatedly held that when an automobile is used on a person’s behalf or under a person’s direction, that person (or entity) has a responsibility for the operation of the automobile and may be held liable for damages in the event of an accident even though he or she is not the owner or driver of the vehicle. This common law principle has been supported by a number of court decisions making an employer responsible for the use and operation of an automobile when an employee is operating an automobile (not owned by the employer) while being used for the employer’s business.



Environmental Coverage Highlights

Overview

Pollution incidents are a significant risk that can result in serious harm to public health and safety as well as to the environment.

We provide pollution liability insurance for claims for third party bodily injury and property damage. Coverage is provided on a blanket basis resulting from pollution conditions on or migrating from premises owned, occupied, rented or leased by the insured that are discovered and are reported during the policy period. The policy responds to events that are gradual in nature as well as those that are sudden and accidental causing third party damage whether pollutants are released on land, into the atmosphere or in the water.

Features

Defence Costs

Our Defence costs are over and above the limit of insurance and will respond even if allegations are groundless or false.

Storage Tanks

Seepage or leakage from both above and below ground storage tanks are covered without being specifically listed on the policy.

Territory

Worldwide territory.

Limits of Insurance

Both a 'per incident' and an 'aggregate' limit is applicable.


Environmental exposures pose an imminent and substantial threat to public health, safety or welfare or to the environment. Exposures could stem from: wastewater treatment plants; electric utility plants; construction sites; flood and rainwater runoff or retention basins; underground fuel storage tanks; herbicides, pesticides, and fertilizers; road salts and chemicals used to de-ice roads and bridges; contaminated waste from medical facilities or health clinics; marina's; fire-fighting chemicals or even contaminated swimming pools.

An environmental exposure arising from sewers is covered under our liability policy which would provide higher limits than the environmental policy.



Crime Coverage Highlights

Overview

Our Crime Coverage is flexible in that the Insured may elect to purchase any or all of the crime coverage we have available.

Features

Below is a brief description of each coverage:

Employee Dishonesty – Form A Commercial Blanket Bond

Covers loss of money, securities or other property from fraudulent or dishonest acts of the Insured’s Employees.

Loss Inside and Loss Outside the Premises (Broad Form Money and Securities)

Loss of Money and Securities caused by destruction, disappearance or wrongful abstraction.

Money Orders and Counterfeit Paper Currency

Covers acceptance of false money orders or counterfeit Canadian or U.S. currency.

Forgery and Alteration

Covers forgery or alteration to a financial instrument (cheque, draft or promissory note).

Credit Card Forgery

Coverage protects the Insured (a corporate entity) from losses arising from its employees being defrauded on their corporate credit cards.

Computer and Transfer Fraud (Including Voice Computer Toll Fraud)

Theft of money, securities or property when a computer is used to transfer money from an Insured to another person or place is provided.

Voice computer toll fraud – the cost of long distance calls is covered if caused by the fraudulent use of an account code or a system password.

Extortion (Threats to Persons and Threats to Property)

Threats to Person: Provides coverage when a threat is communicated to the Insured to do bodily harm to a director, officer or partner of the Insured (or a relative) when these persons are being held captive and the captivity has taken place within Canada or the U.S.A.

Threats to Property: Provides coverage when a threat is communicated to the Insured to do damage to the premises or to property of the Insured located in Canada or the U.S.A.

Pension or Employee Benefit Plan Coverage

Loss from a pension or employee benefit plan resulting directly from a dishonest or fraudulent act committed by a fiduciary.

Loss Sustained by a Client (Third Party Bond Coverage)

Coverage is extended to a third party or client of an Insured for the loss of money, securities or other property caused by fraudulent or dishonest acts of an employee.

Audit Expense

Coverage for the expenses that are incurred by the Insured to external auditors to review their books in order to prove a loss. This is a separate limit of insurance.



Board Members’ (Including Councillors')

Accidental Death and Dismemberment Coverage Highlights

AD&D and Paralysis Limits Option 1 Option 2

Accidental Death or Dismemberment (including loss of life and heart attack coverage)

Paralysis Coverage – 200% of Accidental Death and Dismemberment Limit

Permanent Total Disability - Accidental Death and Dismemberment Limit

$100,000 $250,000

Weekly Indemnity Option 1 Option 2

Total Loss of Time

Partial Loss of Time

$300

$150

$500

$300

Accident Reimbursement - $15,000

Chiropractor

Podiatrist/Chiropodist

Osteopath

Physiotherapist

Psychologist

Registered or Practical Nurse

Trained Attendant or Nursing Assistant‡

Transportation to nearest hospital†

Prescription drugs or Pharmaceutical supplies‡

Services of Physician or Surgeon outside of the province †Maximum $1,000 per accident. ‡If prescribed by physician.

Crutches†

Splints†

Trusses†

Braces (excludes dental braces)†

Casts†

Oxygen Equipment – Iron Lung

Rental of Wheelchair

Rental of Hospital Bed

Blood or Blood Plasma‡

Semi Private or Private hospital room‡

Dental Expenses

Dental Expenses $5,000

Occupational Retraining – Rehabilitation

Retraining – Rehabilitation for the Named Insured

Spousal Occupational Training

$15,000

$15,000

Repatriation

Repatriation Benefit (expenses to prepare and transport body home) $15,000

Dependent Children – per child

Dependent Children’s Education (limit is per year- maximum 4 years)

Dependent Children’s Daycare (limit is per year- maximum 4 years)

$10,000

$10,000

Transportation/Accommodation (When treatment is over 100km from residence.)

Transportation costs for the Insured when treatment is over 100km from home

Transportation and accommodation costs when Insured is being treated over 100km from home.

$1,500

$15,000

Home Alternation and Vehicle Modification

Expenses to modify the Insured's home and/or vehicle after an accident

$15,

$15,000

Seatbelt Dividend

10% of Principal Sum $25,000


Funeral Expense

Benefit for loss of life

$10,000

Identification Benefit

Benefit for loss of life

$5,000

Eyeglass, Contact Lenses and Hearing Aids

When Insured requires these items due to an accident

$3,000

Convalescence Benefit – Per day

Insured Coverage

One Family Member Coverage

$100

$50

Workplace Modification Benefits

Specialized equipment for the workplace $5,000

Elective Benefits

Complete Fractures Dislocation

Skull

$ 5,200

Shoulder

$ 2,200

Lower Jaw

$ 2,800

Elbow

$ 2,200

Collar Bone

$ 2,800

Wrist

$ 2,500

Shoulder Blade

$ 3,500

Hip

$ 4,600

Shoulder Blade complications

$ 3,700

Knee

$ 3,500

Thigh

$ 4,600

Bones of Foot or Toe

$ 2,500

Thigh/hip joints

$ 4,600

Ankle

$ 2,800

Leg

$ 3,500

Forearm (between wrist & elbow)

$ 2,800

Kneecap

$ 3,500

Foot & Toes

$ 2,200

Knee/joint complications

$ 4,000

Two or More Ribs

$ 1,900

Hand/Fingers

$ 2,200

Colles’ fracture

$ 2,800

Arm (between shoulder & elbow)

$ 4,600

Potts’ fracture

$ 3,400

Aggregate Limit

Aggregate Limit only applicable when 2 or more board members are injured in same accident.

$ 2,500,000

Coverage Extensions

Standard coverage is applicable while the Insured is 'On Duty'. Coverage for Accidents that may occur 24/7 may be purchased.

Accidental Death of a Spouse While Travelling on Business is automatically included when this coverage is purchased. This endorsement provides for Accidental Death of a spouse when the spouse is travelling with an Insured Person on business. Coverage applies while travelling to or from such an event and /or if the loss of life occurs within one year of the accident.

When Board Members' Accidental Death and Dismemberment Coverage is purchased, the Insured also has the option to purchase Critical Illness Coverage.


Loss of life payments up to 365 days from date of Accident or if permanently disabled up to 5 years.

Weekly Indemnity coverage pays in addition to Elective Benefits.

Weekly Indemnity payments take other income sources into consideration (e.g. automobile, CPP, group plans).

Coverage is applicable to Insured 80 years of age or under.



Volunteers’ Accidental Death and Dismemberment Coverage Highlights

AD&D and Paralysis Limits

Accidental Death or Dismemberment


$50,000

$100,000

Weekly Indemnity

Total Loss of Time

Partial Loss of Time † Volunteer must be gainfully employed immediately prior to an accident for weekly indemnity benefits

$500

$250


Chiropractor

Podiatrist/Chiropodist

Osteopath

Physiotherapist

Psychologist

Registered or Practical Nurse

Trained Attendant or Nursing Assistant‡

Transportation to nearest hospital†

Prescription drugs or Pharmaceutical supplies‡

Services of Physician or Surgeon outside of the province

†Maximum $1,000 per accident. ‡If prescribed by physician.

Crutches†

Splints†

Trusses†

Braces (excludes dental braces)†

Casts†

Oxygen Equipment – Iron Lung

Rental of Wheelchair

Rental of Hospital Bed

Blood or Blood Plasma‡

Semi Private or Private hospital room‡

Dental Expenses

Dental Expenses. $5,000

Occupational Retraining – Rehabilitation

Retraining – Rehabilitation for the Volunteer.

Spousal Occupational Training.

$15,000

$15,000

Repatriation

Repatriation Benefit (Expenses to prepare and transport body home). $15,000

Dependent Children – per child

Dependent Children’s Education (limit per year- maximum 4 years).

Dependent Children’s Daycare (limit per year- maximum 4 years).

$10,000

$10,000

Transportation/Accommodation (When treatment is over 100km from residence.)

Insured Coverage.

Family Member.

$1,500

$15,000

Home Alteration and Vehicle Modification

Expenses to modify the Insured's home and/or vehicle after an accident.

$15,000

Seatbelt Dividend

10% of Principal Sum when proof of wearing a seatbelt. $5,000


Funeral Expense

Benefit for loss of life.

$10,000

Identification Benefit

Transportation and accommodation costs for family member to identify Insured's remains. $5,000

Eyeglass, Contact Lenses and Hearing Aids

When Insured requires these items due to an accident.

$3,000

Convalescence Benefit – Per day

Confined to hospital.

Out patient.

$100

$ 50

Workplace Modification Benefits

Specialized equipment for the workplace. $5,000

Aggregate Limit

Aggregate Limit only applicable when 2 or more volunteers are injured in same accident.

$ 1,000,000


Loss of life payments up to 365 days from date of Accident Weekly Indemnity payments take other income sources into consideration (e.g. automobile, CPP, group plans).

Coverage is applicable to Insured 80 years of age or under.

Coverage is afforded to the Volunteer only when they are 'On Duty'.



Firefighters' Accidental Death and Dismemberment Coverage Highlights

Overview

This coverage applies to injury while the insured Person is on duty as a firefighter on behalf of the Insured. On duty means: actually on duty as a firefighter, ambulance driver or attendant, including responding directly to and returning directly from a fire, an emergency alarm or request; participating in rescue operations, emergency medical activities, training, drills, parades, fund-raising events, approved meetings and conventions, and tests or trials of firefighting or ambulance equipment, including while travelling directly to or returning directly from any of the activities specified.

AD&D and Paralysis Limits

Accidental Death or Dismemberment (including loss of life and heart attack coverage)


Permanent Total Disability - Accidental Death and Dismemberment Limit

$100,000

Weekly Indemnity

Total Loss of Time

Partial Loss of Time

$400

$200


Various expenses (e.g. private hospital room, services of Chiropractor, Physiotherapist, prescription drugs etc.)

Additional Coverage

Dental Expenses

Rehabilitation

Repatriation

Dependent Children's Education

Dependent Children's Day Care

Spousal Occupational Training

Transportation/Accommodation

Home Alteration/Vehicle Modification

Seatbelt Dividend

Funeral Expenses

Eyeglasses, contact lenses and hearing aids

Convalescence Benefit

$1,000

$10,000

$10,000

$7,500 Per Child

$7,500 Per Child

$10,000

$10,000

$10,000

$10,000

$10,000

$2,000

$100 Per Day

Heart or Circulatory Malfunctions

If an Insured person suffers from heart or circulatory malfunctions while on duty weekly indemnity coverage or loss of life coverage is payable.

$100,000

Infectious Disease, HIV Benefit, Permanent Disfigurement from Burns

If an Insured person sustains any of the above while on duty coverage is extended to pay a benefit. $100,000


Coverage is applicable when an accident occurs when an Insured is on duty as a firefighter.

Loss of life payments up to 365 days from date of Accident.

No Age Restriction.

Coverage extends to automatically replace new volunteer firefighters without being specifically named on the

policy.



Conflict of Interest Coverage Highlights

Overview

Conflict of Interest can be described as a situation in which public servants have an actual or potential interest that may influence or appear to influence the conduct of their official duties or rather divided loyalties between private interests and public duties.

Conflict of Interest coverage provides protection for the cost of legal fees and disbursements in defending a charge under the Municipal Conflict of Interest Act (or other similar Provincial Legislation in the respective province of the Insured).

Features

Coverage is offered as a stand-alone coverage providing the client a separate limit of insurance that is not combined with any other coverage such as legal expense coverage.

Per Claim Limit only – No Annual Aggregate

Coverage provided on a Reimbursement Basis

Coverage Description

Coverage is provided for legal costs an Insured incurs in defending a charge under the Provincial Conflict of Interest Act if a court finds that:

There was no breach by the Insured; or

The contravention occurred because of true negligence or true error in judgment; or

The interest was so remote or insignificant that it would not have had any influence in the matter.


Coverage is provided for elected or appointed members of the Named Insured including any Member of its Boards, Commissions or Committees as defined in the ‘Conflict of Interest Act’ while performing duties related to the conduct of the Named Insured’s business.

Conflict of Interest coverage is applicable to only those classes of businesses that are subject to the Municipal Conflict of Interest Act (or other similar Provincial legislation in the respective province of the Insured).



Legal Expense Coverage Highlights

Coverage Features

We offer comprehensive Legal Expense Coverage to protect an Insured against the cost of potential legal disputes arising out of your operations.

Will pay as costs are incurred.

Broad Core Coverage.

Optional Coverage.

Coverage for Appeals for Legal Defence Costs and any Optional Coverage purchased.

Unlimited Telephone Legal Advice and access to Specialized Legal Representation in event of legal disputes.

Additional Optional Coverage available.

Broad Core Coverage

The core coverage provides Legal Defence Costs for:

Provincial statute or regulation;

Criminal Code Coverage when being investigated or prosecuted. Coverage is applicable whether pleading guilty or a verdict of guilt is declared;

Civil action for failure to comply under privacy legislation;

Civil action when an Insured is a trustee of a pension fund for the Named Insured's employees.

Optional Coverage

In addition to the Core coverage an Insured can mix and match any of the following Optional Coverage.

Contract Disputes and Debt Recovery.

Statutory License Protection.

Property Protection.

Tax Protection.

Limits and Deductibles

Coverage is subject to an Occurrence and an Aggregate Limit.

The core coverage is typically written with no deductible however a deductible may be applied to Optional Coverage.

Exclusions

Each Insuring Agreement is subject to Specific Exclusions and Policy Exclusions.

Municipal Conflict of Interest Act (or other similar provisions of other Provincial legislation) is excluded.

* Conflict of Interest Coverage may be provided under a separate policy for eligible classes of business.

Telephone Legal Advice and Specialized Legal Representation

General Advice (available from 8 am until 12 am (local time), 7 days a week).

Emergency access to a Lawyer 24 hours a day, 7 days a week.

Services now automatically include the option of using an appointed representative from a panel of Lawyers with expertise in a variety of areas.



Property Coverage Highlights

Overview

We recognize Public Entities have a wide variety of property (buildings, equipment and supplies). Our wording is exceptionally broad and can cover property without it being specifically listed. Equipment and Supplies that may be unique to Public Entities may include: sewer maintenance equipment, unlicensed mobile equipment and other maintenance equipment, emergency equipment (e.g. fire fighting equipment), generators, computers. Other contents and supplies are also automatically covered under our property wording without being specifically listed such as road salts, herbicides/pesticides, fuels or office contents.

Coverage can be tailored for particular risks or unique exposures e.g. coverage for police dogs, watercraft coverage for rescue operations, buildings in course of construction or property of others may require coverage.

Features

Coverage is typically written:

On an all risk basis including replacement cost.

As Property of Every Description – coverage can be scheduled separately if required.

With no coinsurance, no statement of values, no margins clause or same site restriction.

Additional Coverage Features

Land/water (pollution) clean-up: provided up to the limit of insurance if caused by an insured peril to insured property, no sublimit.

Property in Transit is automatically covered and need not be scheduled separately (all property in transit is covered including that which is typically covered under ocean marine policy).

Unlicensed Equipment (e.g. contractors equipment): Automatically includes replacement cost as the basis of settlement regardless of age (can be ACV or Valued if client requires) this is applicable if insured owns the unlicensed equipment.

Standard Extensions of Coverage are included (e.g. accounts receivable or valuable papers).

Water Towers, Standpipes and Water Reservoirs can be specifically insured.

Coverage for docks and wharves is available.

Sewer Back up – automatically covered.

By-laws coverage –for insured losses.

Flood and Earthquake – available.

Worldwide territory.

Newly acquired.

Business Interruption Coverage

Business Interruption Coverage

Extra Expense – automatically covered

Other business interruption forms available upon request including:

Profits, Gross Revenue, Gross Earnings, Rental Value, Gross Rents forms



Equipment Breakdown Coverage Highlights

Overview

Equipment Breakdown Insurance is a form of property insurance. The purpose of equipment breakdown coverage is to insure against losses such as property damage and business interruption losses resulting from defined 'accidents' to specified kinds of mechanical, electrical and pressure equipment (called “objects” in the policy). The equipment breakdown policy covers exposures that are normally excluded under property policies. In essence the equipment breakdown policy eliminates potential coverage gaps.

Features

Protection for critical equipment including:

Boilers and pressure vessels – boilers, air tanks pressure piping, heat exchangers, sterilizers;

Air Conditioning and Refrigeration – fans, thermostats, wiring;

Mechanical – engines, fans, pumps;

Electrical – panels, cables, transformers, generators, electric motors;

Computer and Communications – computer networks, telephone, point of sale, security systems;

Renewable and Alternative Energy – solar, wind, geothermal, biofuel systems;

Production Systems – CNC, robotics, machining tools, food processing;

In addition to the standard coverage extensions include: Expediting Expenses

Reasonable extra cost to make repairs or expedite permanent replacement. Service Interruption

Coverage for insured property (spoilage) and extra expense if caused by a breakdown to your equipment or that supplying power to your location (if within 1000 metres of the location).

By-laws

Pays increase in costs to repair or replace the equipment due to a by-law and the increased costs of extra expense if additional time is required to repair or replace the equipment.

Hazardous Substances

Pays the increased costs to repair, replace, clean up or dispose of Insured property (including increased extra expense coverage) if a hazardous substance is released due to a breakdown loss.

Professional Fees

Necessary and reasonable fees for Auditors, Accountants, Lawyers, Architects, Engineers or other professionals, for producing and certifying the amount of the loss.

Denial of Access

If due to a breakdown loss to your premises or a neighbouring premise a civil authority prevents access to your premises we will pay the increased extra expenses/business interruption coverage.

Newly Acquired Locations

Automatic coverage for newly acquired locations (in Canada). Data

If due to a breakdown data is lost coverage is provided for the cost of repairing or replacing the data and the extra expense/business interruption resulting from the loss.


Inspection Services: we automatically provide inspections of boilers and pressure vessels to satisfy the provincial inspection requirements.



Owned Automobile Coverage Highlights

Overview

We can provide mandatory automobile coverage for all licensed vehicles owned and/or leased by the Insured.

Features

Third-Party Liability Coverage

Coverage is provided for Third Party Liability (bodily injury and property damage) protecting you if

someone else is killed or injured, or their property is damaged. It will pay for claims as a result of lawsuits

against you up to the limit of your coverage, and will pay the costs of settling the claims. Coverage is for

licensed vehicles you own and/or leased vehicles.

Standard Statutory Accident Benefits Coverage:

We automatically provide standard benefits if you are injured in an automobile accident, regardless of

who caused the accident. Optional Increased Accident Benefits Coverage is available upon written

request.

Optional Statutory Accident Benefits Coverage - Available upon request

Including coverage for: Income Replacement; Caregiver, Housekeeping & Home Maintenance; Medical &

Rehabilitation; Attendant Care; Enhanced Medical Rehabilitation & Attendant Care; Death & Funeral;

Dependent Care; Indexation Benefit (Consumer Price Index) – Ontario

Direct Compensation Property Damage

Covers damage to your vehicle or its contents, and for loss of use of your vehicle or its contents, to the

extent that another person was at fault for the accident as per statute.

Physical Damage Coverage:

Various basis of settlement including: Replacement Cost, Valued Basis and Actual Cash Value

Replacement Cost – No deduction for depreciation for repairs or replacement

Available for specified vehicles (up to 25 years of age).

Total Loss: the Insured has the option of purchasing a new vehicle, or accepting a cash

settlement for the amount it would cost to purchase a new vehicle.

Partial Loss: repair estimates are calculated by using all new parts to repair damage.

Valued Basis

Can be provided on specified vehicles, usually those that are obsolete, would not be replaced, or would

be replaced with a used vehicle.

Actual Cash Value

Actual Cash Value (ACV) coverage is automatically provided for specified vehicles.


Blanket Fleet Endorsement

Coverage is provided on a blanket basis under the 21B – Blanket Fleet Endorsement. Premium

adjustment is done on renewal. Adjustment is made on a 50/50 or pro rata basis as specified in the

endorsement. Mid-term endorsements are not processed on policies with this blanket cover.

Single Loss

If a single loss involves both the Automobile and Property Insurance policies, the Property policy deductible

is waived only on any insured property attached to the automobile.

For a list of vehicles quoted, refer to Exhibit "B".

The information in this notice is intended for informational purposes only. For full details with respect to coverage, exclusions,

conditions and limitations refer to the policy wordings. While coverage may be quoted, once a policy is issued coverage is only

applicable if shown on Declaration Page or Schedule of Coverage.


Program Options – Highlights of Coverage

____________________________________________________________

Frank Cowan Company offers a Comprehensive Insurance Program to meet your needs.

In addition to "Your Insurance Coverage", enhancements to your coverage are available as outlined

under the Program Options page.

Highlights of coverage follow providing a brief description of these options.



New Crime Coverage Options

Overview

New coverage options include:

Telephone Long Distance (toll) fraud coverage

Extortion Coverage (Threats to persons and property)

Pension or Employment Benefit Plan coverage

Residential Trust Fund Coverage

Additional coverage options include:

Credit Card Coverage

Client Coverage (Third Party Bond)

Voice Computer Toll fraud (long distance fraud) Coverage

Coverage is automatically included when Computer and Transfer Fraud is purchased.

Provides coverage for any charges incurred by the Insured for telephone long-distance toll-calls as a direct result of the fraudulent use of either an account code or a system password in connection with a voice computer system (telephone system), when the system is owned or leased by the Insured, and installed on the premises.

Extortion Coverage

Nominal limits are available for both 'Threats to Person' and 'Threats to Property'

Threats to Persons Provides coverage when a threat is communicated to the Insured to do bodily harm to a director, officer or partner of the Insured (or a relative) when these persons are being held captive and the captivity has taken place within Canada or the US.

Threats to Property This provides coverage when a threat communicated to the Insured to do damage to the premises or to property of the Insured located in Canada or the United States of America.

Pension or Employee Benefit Plan Coverage

Coverage is for loss from a pension or employee benefit plan resulting directly from a dishonest or fraudulent act committed by a fiduciary, acting alone or in collusion with others.

Residential Trust Fund Coverage *For Select Classes of business

Coverage is for loss of property (money, securities and other property) held in trust by a residential facility for a resident when the loss occurs from a fraudulent act(s) committed by an employee.

A residential facility includes any residential facility operated for the purpose of supervisory, personal or nursing care for residents.

The resident must be a person who is unable to care for themselves (this could be due to age, infirmity, mental or physical disability).

Coverage is excluded if the resident is legally related to the operator of the residential facility.

Credit Card Coverage

Coverage is designed to protect the insured (a corporate entity) from losses involving forgery or alteration in connection with a corporate credit card.

Client Coverage (Third Party Bond)

Coverage is extended to a third party or client of an Insured for the loss of money, securities or other property resulting from fraudulent or dishonest acts of an employee.



Critical Illness Coverage Highlights

Features

$10,000 Coverage (each applicant)

Coverage up to 75 years of age

No Deductible

No Medical Examination Required (one page application only)

Critical Illnesses Covered

Heart Attack (Myocardial Infarction) Heart Valve Replacement

Coronary Artery Bypass Surgery Benign Brain Tumor

Stroke Alzheimer’s Disease

Cancer Third Degree Burns

Kidney Failure Coma

Major Organ Transplant Blindness

Multiple Sclerosis Deafness

Paralysis Loss of Speech

Aorta Graft Surgery Motor Neuron Disease

Parkinson’s Disease

Exclusions typical to Critical Illness Policies

War or while in the armed forces.

Suicide, attempted suicide or self-inflicted injuries.

AIDS (Acquired Immune Deficiency Syndrome) and/or infection with HIV (Human immunodeficiency virus).

Extreme Sports (e.g. scuba diving, parachuting, hang gliding, rodeo events).

Negligence or non-compliance in seeking and/or following reasonable medical treatment.

While under the influence of alcohol or drugs.

Illnesses as a result of pregnancy.

Policy Limitations

Coverage for pre-existing conditions expressly excluded.

Critical Illness benefit is only payable once regardless of the number of critical illnesses an Insured claims.

When a Critical Illness benefit is paid to an Insured Person, they are no longer insurable and coverage ceases.

* Coverage is subject to a satisfactory application and underwriting approval for each Applicant


Coverage is only available when Board Members' Accidental Death and Dismemberment Coverage is purchased.

Applicant Approval

Coverage is subject to a satisfactory application and underwriting approval for each Applicant.



Cyber Risk Insurance Coverage Highlights

Overview

Cyber, network and data exposures impact all companies and thus this solution is suitable for almost any industry.

We offer comprehensive Cyber Risk Insurance Coverage to protect an Insured against the cost of a failure in

technology or data breach as well as costs involved in restoring the organization’s reputation.

Features

A range of limits available up to $10 million (sub limits apply to first party coverage).

Early Claims Resolution Incentive (reimbursement of up to 50% of deductible in certain circumstances)

Coverage

Media Content Services Liability

Media exposures such as defamation and breaches of intellectual property rights arising from your on-line

publishing.

Network Security Liability

Your failure to protect against unauthorized access to or unauthorized use of or denial of services attack

by a hacker.

Privacy Liability

Violation of data protection and privacy regulations/legislation.

Privacy Notification Costs

Costs to assist you in dealing with a data breach including costs of notification and costs of credit

monitoring.

Regulatory Proceedings

Regulatory fines and claims expenses that you become legally obligated to pay as a result of a regulatory

proceeding.

Extortion Threat

Cover to assist you in dealing with the costs of handling/response to a threat from a hacker to attack your

information and electronic assets.

Crisis Management Expense

Costs to assist you after a network compromise such as public relations costs.

Business Interruption

Covers the reduction in business income during the period of restoration after a network compromise

Limits and Deductibles

Limits

Pays up to the Limit of Insurance for each coverage specified, subject to an Aggregate Limit.

Deductibles

A separate deductible may apply to each coverage.



Claims Exhibit

IMPORTANT: This claims report is prepared by Frank Cowan Company for the sole and exclusive use of Frank Cowan Company, the Insured and, where applicable, their broker and may not be relied upon by any other party. By receipt of this information the Insured and their broker acknowledge their responsibility for keeping this information strictly confidential. Neither Frank Cowan Company nor its representatives shall be liable, either directly or indirectly, for any loss, damage, injury or costs suffered or incurred by the Insured or any other party arising or alleged to have arisen by the reliance on this report, outside of Frank Cowan Company. Frank Cowan Company is not responsible for any changes or alterations to this report from its original form or content. Please be advised that deductibles indicated for sewer backup claims are on a per claimant basis. Therefore, if there are sewer backup claims in this report, you could be responsible for multiple deductibles for those claims, up to the number of claimants. For further information, please refer to your policy.

WARNING: Claim reserves by their nature are estimates only and are subject to change. Casualty claims can be complex and can take many years to reach resolution. Over that time it is not unusual for claims costs to escalate, sometimes dramatically, from current estimates. Further, for many reasons liability claims are often reported after a policy year has ended - sometimes years later. Therefore, this report is likely not a complete or final view of the ultimate incurred claims for this Insured.

Classification of Claim Year Number Incurred Amount *

1. Liability

2005-2006 2 $ 11,168

2006-2007 2 0

2007-2008 1 0

2008-2009 4 0

2009-2010 1 0

2010-2011 1 0

2011-2012 1 0

2012-2013 0 0

2013-2014 0 0

2014-2015 0 0

TOTAL 12 $ 11,168

2. Errors and Omissions

2005-2006 1 $ 0

2006-2007 0 0

2007-2008 0 0

2008-2009 1 24,547

2009-2010 0 0

2010-2011 0 0

2011-2012 0 0

2012-2013 0 0

2013-2014 0 0

2014-2015 0 0

TOTAL 2 $ 24,547


Classification of Claim Year Number Incurred Amount *

3. Automobile

2005-2006 0 $ 0

2006-2007 0 0

2007-2008 0 0

2008-2009 0 0

2009-2010 0 0

2010-2011 2 268,775

2011-2012 1 118,286

2012-2013 0 0

2013-2014 0 0

2014-2015 0 0

TOTAL 3 $ 387,061

* INCURRED AMOUNT - Includes all payments plus outstanding reserves plus expenses, less any deductible applying.


EXHIBIT “A”

Estimate of Values

The information contained herein is confidential, commercial, financial, scientific and/or technical information that is proprietary to Frank Cowan Company and cannot be disclosed to others. Any such disclosure could reasonably be expected to result in significant prejudice to the competitive position of Frank Cowan Company, significant interference with its competitive position and/or cause it undue loss.

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Ministry of Citizenship, Immigration and International Trade

Minister

61h Floor

400 University Avenue Toronto ON M?A 2R9 Tel. : (416) 325-6200 Fax: (416) 325-6195

November, 2015

Dear Friends:

Ministere des Affaires civiques, de I' Immigration et du Commerce international

Ministre

5e etage 400, avenue University Toronto ON M?A 2R9 Tel.: (416) 325-6200 Telec.: (416) 325-6195

I am pleased to invite you to participate in two of Ontario's volunteer recognition programs for 2016.

The Ontario government recognizes volunteers from all sectors through the following programs:

The Ontario Medal for Young Volunteers - presented to young volunteers between the ages of 15 and 24 for their actions and dedication to improve the quality of life in their communities and beyond.

Deadline for nominations is January 15

The Ontario Volunteer Service Awards - in recognition of continuous years of service to a single community organization.

Deadline for nominations is January 25

Here is what you need to do to submit a nomination: a) Visit ontario.ca/honoursandawards; b) Click on the icon for the specific award program for which you wish to submit a

nomination; c) Download the appropriate PDF form; d) Read the eiigibility criteria and instructions carefully; and e) Fill out the form and submit it on or before the deadline date.

Instructions for submitting your package can be found on the website.

If you have any questions please call 416-314-7526, toll free 1-877-832-8622 or TTY 416-327 -2391 .

Thank you for participating.

Yours truly, ----- ; ... ~---- /

/ ./ ./- }/ ~~~ ~-, // (_/ --'~~

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Michael Chan Minister

TOWNSHIP OF BLANDFORD-BLENHEIM

Agenda Item

To: Members of Council From: Gary Crandall Director of Public Works

Reviewed By: Rodger Mordue Date: November 26, 2015

Subject: Monthly Report Council Meeting Date: December 2, 2015

Report #: PW-15-29

Recommendation: That Report PW-15-29 be received as information.

Background:

Road Crew Activities

• See Road Supervisor Activity Report for November (CA)

Capital

• Reconstruction of Ox-Wat Rd complete, Hydro pole relocation being completed andminor restoration to be completed in spring

• Reconstruction of Canning Road base is complete, Bell, Hydro relocations need to becompleted. Restoration of ditches and boulevards will be completed in the spring

• Drumbo shop addition deficiencies expected to be completed first week of December• K Smarts have surveyed Blenheim Road at Twp. Rd. 14 for road profile• Backup cameras being installed on snow plow trucks December 15th

• Turning attention to Hofstetter Road land acquisition to allow construction early in 2016.

County Shared Service/Road Association/Training

• Road Supervisor and I attended 1 day Public R.O.W. Management Conference inMarkham covering topics of Utility relocations. Mun. Access agreements, info sharing,permits & Municipal consents, TSSA, ESA & MOL Regulations, Ontario one call.

• Shared Services meeting October 8th minutes

9. a. i.

Report PW-15-29 - 2 - December 2, 2015

Other

• Staff will be doing a dry run with the Trackless sidewalk machine to familiarize themselves with any obstructions and/or tree limbs which may need trimming

• Oxford County has ordered new “Princeton” signs and are supplying post to private group revamping the planters and signs at the 3 locations entering the village

• Tree removal being completed • Budget input and long range Capital plan update

Attachments:

• Road Supervisor Activity Report for November • Service Sharing meeting minutes for October

Respectfully submitted by: __________________________ Gary Crandall Director of Public Works

Monthly Activities for November

Tasks completed

Widening of Canning road - The widening process has been completed. We used B gravel to establish and strengthen the banks. Then 6-8 inches of B minus was used as a base on the road and finally 10 -12 inches ofA gravel was spread from Hwy 2 to the start of the paved surface north of township road 2. We have started topping the banking with top soil, this will continue as long as the weather will permit. There will" be some minor work that will need to take place in the spring, but for now the road is open and safe for residents to travel. Haul brush & compost to Salford Land fill. Gravel roads are being maintained on an as needed basis throughout the township. Place gravel along road edge of paved roads to eliminate any drop offs. Trucks and graders have been equipped with their winter maintenance equipment in preparation for winter. We have had 2 winter events where our sanders have been deployed to ensure the safety and integrity of our roads. Pickup tree's that where cut down by our tree contractor. Pickup road side garbage

Projects being worked on

Monitoring weather on a daily basis for winter events. Widening of Canning road - ditching and banks Blenheim Rd. - Culvert extension Township Rd 6 - Culvert repair and a culvert needs to be lowered for better functionality.

Future projects

Review Winter maintenance paperwork and procedures to ensure we are compliant with the Ministry standards.

Emergency Calls

Nov. 20- Sign on Blenheim Rd knock down by vehicle.

General Information

The sidewalk Trackless machine has been delivered and employees have completed training Nov. 4- Bring your kids to work day for grade 9 students. We had 3 students shadow their parents.

Residents' Concerns

Gibson lane - remove tree's from road allowance Twp Rd 4 - pot holes near County Rd 3 Twp Rd 13 - badly rutted by tractors Twp Rd 14 - request for grading

MEETING MINUTES DATE: Oct ~th/2015

Service Rationalization

LOCATION: Woodstock

PRESENT: Gary Crandall, Doug Wttuik, Alex Piggott, Aden Corcoran, Scott Boughner, Bill Freeman, REGRETS: Melissa Abercrombie

1. Meeting called to 10:15 AM order

2. Minutes of Last Reviewed minutes - Alex Meeting: Moved and seconded -Scott

3. Correspondence/ S eaker

4. Old Business

5. New Business

6. Round Table

7. Health & Safety

8. Next Meeting

9. Adjourned

- New winter control ad will be in papers the first week of Nov. -Everyone seems to like the new weather reports via email

- Winter maintenance training monitoring schedules distributed and details finalized, invoices to be paid asap -There is the potential for new MMS for winter sidewalk maintenance in the future -Swiftnetwork.ca, looking to invite a rep to a meeting for future clarification for MCs, Scott

Alex plans to update Woodstock Salt Management Plan, all gave imput Site plan review discussion, all gave imput Tour of AMI and Valley blades set for Oct 29th

Aden has new MARMAC software for patrol ect

6 people to be trained in chainsaw safety date to be determined

Nov 6th, 2015 Ingersoll

11 :SOa.m. Scott, Alex

All


Agenda Item

To: Members of Council From: Jim Harmer Drainage Superintendent

Reviewed By: Rodger Mordue Date: November 25, 2015

Subject: Monthly Report Council Meeting Date:

December 2, 2015

Report #: DS-15-15

Recommendation:

That Report DS-15-15 be received as information

Background:

Monthly activities of the Drainage Department September 30, 2015

Analysis/Discussion

1. Beckett Drain Hanna Hamilton Construction started November 19 2015 work is 90%complete

2. Working with Engineer on incorporation for Drumbo Development and Plattsville Estatesphase 3A & 3B also reviewed condition of existing drain outlet and work required as partof incorporation report with engineer

3. 38 locate for ON 1 Call in November 2015 including 2 emergency locates

4. Working on drain maintenance and various site meeting to review work required withratepayers

5. Working with County on new web site for Township

6. Working with GRCA on Anderson Drain and Morning Glory Drain

7. Working with various ratepayer on proposed new municipal drains

9. b. i.

Report DS-15-14 - 2 - November 25, 2015

Financial Considerations:

None

Attachments:

None

Respectfully submitted by: __________________________ Jim Harmer Drainage Superintendent


Agenda Item

To: Members of Council From: Jim Harmer Drainage Superintendent

Reviewed By: Rodger Mordue Date: December 1, 2015

Subject: Petition for Drainage Council Meeting Date:

December 2,2015

Report #: DS-15-16

Recommendation:

That Report DS-15-16 be received as Information and

That Council accepts the petition for drainage works for the North half of Lot 1 Concession 12 from Follingdale Farms Limited and further

That the Clerk notify the Grand River Conservation Authority and the Clerk of the Township North Dumfries that is has received a petition for drainage work and that they intend to proceed with this petition

Background:

Have received a signed petition for drainage in the area of North half of Lot 1 Concession 12 from John Follings of Follingdale Farms Limited for a legal outlet into the Mitchell Drain at the north side of the farm and also into the Nith River at the south side of the farmk (see attached pdf of the effected property)

Analysis/Discussion:

Petition as per Section 4 of the Drainage Act petition must signed by majority of landowner or 60% of the land area in the area requiring drain.

I believed that the petition received meets the requirements of Section 4(1)(a),(b).

Therefore council should sent notice to the Petitioner and Conservation Authority (GRCA) and the clerk of any local Municipality ( North Dumfries) that may be effect by petition. That they intend to proceed with the petition in accordance with Section 5 of the Drainage Act

Report DS-15-16 - 2 - December 1, 2015


The cost of all municipal drain are assessed to effected landowner in the area requiring drainage

Attachments:

Copy of petition received November 25,2015

PDF of the area to be effected by petition

Respectfully submitted by: __________________________ Jim Harmer


Agenda Item

To: Members of Council From: Denice Williamson, Director of Finance

Reviewed By: Rodger Mordue Date: December 2, 2015

Report #: TR-15-13 Council Meeting Date: December 2, 2015

Subject: Unanticipated Replacement of Computer Server

Recommendation:

That Report TR-15-13 be received as information; And that Council authorizes the Treasurer to purchase the Dell Power Edge R730 Server, software and licences and enter into a four year service agreement with Dell. Background:

Currently all Township software and corporate digital files are housed on HP ProLiant ML330G6 system purchased in 2010. On Thursday, November 26, 2015 our server “crashed” and County IT responded quickly and determined that the power source is failing. This unit only has one power source and there is no insight when it may crash again but it can be confirmed that this has occurred a couple of times in 2015.


Replacement of server hardware statistically is completed every 5 years. Our server is currently entering into its 7th year and the replacement of this equipment was planned to be presented in the 2016 budget. Due to the undependable nature of the current hardware and the expertise of County IT services, the below is recommended purchase and to be utilized over the next 5 years:

Server: Dell Power edge R730 Server $12,000 (4 year service agreement with Dell included) Windows Server 2012R2 1,500 20 Pack Access license 600 $14,100 Backup Solution: Veritas Backup Exec $ 2,000 7 – RDX 1000 Backup Cartridges 2,700 $ 4,700 Total Hardware & Software Purchase (not including HST)

$18,800

Report TR-15-14 - 2 - December 2, 2015


Through 2015 Budget Deliberations, council approved the purchase of an Emergency Back Up generator for the Township Administrative Building. At the October 21, 2015 Council meeting, the Director of Protective Services provided quotes for the replacement and the approved contracted amount was $46,770.93 (report FC-15-15). The amount allocated in the Office Reserve for Property as $70,000. The savings in the actual contracted amount and the reserve is $23,229.07 and it is recommended that this surplus be used to fund the replacement of the server hardware and software in 2015.

Attachments:

none Respectfully submitted by: Denice Williamson CGA CPA Director of Finance/Treasurer


Agenda Item

To: Members of Council From: Ken Wood, Manager of Community Services

Reviewed By: Rodger Mordue, CAO/Clerk Date: November 26, 2015

Subject: Monthly Report – November Council Meeting Date: December 2, 2015

Report #: CS-15-35

Recommendation: That Report CS-15-35 be received as information.

Background: The following will provide Council with an update regarding the activities of the Community Services Department, for the month of November 2015.


Princeton Park Expansion

Staff met onsite with Grand River Conservation Authority on the 26th to discuss the next steps in the park expansion. Over the winter months staff will identify the location of the municipal drain system and in partnership with the Conservation Authority and Ducks Unlimited will begin the planning of the wetlands.

It is expected that the wetland area may be extensive and will be developed by experts with a design to encourage the nesting of ducks. Vegetation will be planted to attract ducks to the site while detracting geese who tend to leave these areas less desirable. The actual work to dig out the wetlands will be done in July/August of 2016. In the fall of 2016 a community tree planting session will be the first in a series of planting sessions that will end with the reforestation of the site. Another spring planting in 2017 will also be coordinated. It is seen that the committee will be playing a vital role in coordinating the community planting along with the local schools.

Website

Staff have been updating information for the new web site

Budget

Staff have been working on the 2016 operational and capital budgets

9. d. i.

Report CS-15-32 - 2 – October 29, 2015

Cemeteries As per a Cemetery Board meeting held in November, Community Services is reviewing its role within the cemeteries to provide a report to council during budget deliberations. Attachments: Nil Respectfully submitted by: __________________________ Ken Wood Manager of Community Services


Agenda Item

To: Members of Council From: Rodger Mordue, CAO/Clerk

Reviewed By: N/A Date: November 16, 2015

Subject: Bill 8 – Public Sector and MPP Accountability and Transparency Act

Council Meeting Date: December 2, 2015

Report #: CAO-15-42

Recommendation:


Background:

Bill 8, the Public Sector and MPP Accountability and Transparency Act, 2014, was passed and given Royal Assent in December of 2014. In May of this year it was announced that the Bill will be proclaimed into force as of January 1, 2016. Many of the provisions in the new legislation relate to the themes of openness, transparency, accountability etc. and further, also allow for an expanded set of powers and protocols for the Office of Ontario’s Ombudsman.

Previous to Bill 8, Bill 130 came into force and amended the Municipal Act, 2001, by permitting municipalities to create, if they so desired:

• Codes of Conduct• Integrity Official positions:

o Integrity Commissionerso Auditors Generalo Local Ombudsmeno Closed Meeting Investigators

• Lobbyist Registries and the appointment Registrars

In response to Bill 130 the Township adopted a Code of Conduct for Council, adopted an accountability and Transparency Policy and jointly hired a Closed Meeting Investigator with many municipalities in Oxford County.

9. e. i.


Bill 8 will amend subsection 14(1) of the Ombudsman Act to enable the ombudsman to “investigate any decision or recommendation made or any act done or omitted in the course of the administration of a public sector body and affecting any person or body of persons in his, her or its personal capacity.” As such, any member of the public may now bring their concerns about municipalities (including Council or administration) to the Ontario Ombudsman. It should be noted that the Township’s legal advisors, legal counsel and police board are exempt.

Bill 8 does not change the provisions of Section 239 of the Municipal Act regarding closed meetings but the Ontario Ombudsman will remain the default if a municipality does not have its own closed meeting investigator. Similar to the Closed Meeting Investigator provisions, where a municipality does not appoint its own integrity official(s), the Office of the Ontario Ombudsman will become the ‘default’ investigator.

Some key highlights of the changes to the Ombudsman Act are as follows:

• The Ontario Ombudsman will become the default ombudsman for municipal governments that do not appoint a municipal ombudsman, except in the City of Toronto;

• The Ontario Ombudsman will have ‘final oversight’ of individual complaints even where a municipal ombudsman has been appointed, except in the City of Toronto;

o Even if a Municipal Ombudsman has been appointed, the Ontario Ombudsman may investigate complaints if:

the Municipal Ombudsman has completed his/her investigation a complaint was made to the Municipal Ombudsman and he/she refused to

investigate the time for bringing a complaint to the Municipal Ombudsman has expired

• The Ontario Ombudsman will also have oversight of municipal Auditor Generals and Integrity Commissioners;

• While the Ontario Ombudsman can also investigate on his own motion, it is understood that this would be reserved for systemic issues or matters of the broader public good relating to all municipal governments, including the City of Toronto.

In light of Bill 8, Council should now consider exercising its authority to appoint an Integrity Commissioner and/or Municipal Ombudsman or to simply use the services provided by the Office of the Ombudsman. Currently, the City of Toronto is the only municipality in Ontario to appoint a Municipal Ombudsman and most municipalities simply have relied on existing processes and procedures for handling a variety of matters that might otherwise be investigated by Integrity Official(s).

Municipal Integrity Officials could focus on local issues and address them within the local context of the Township and its residents before issues are potentially sent to the Ontario Ombudsman. If a local Integrity Official has taken the necessary steps to conclude an investigation, a complainant can still decide to take the matter to the Provincial Ombudsman, who may review the matter and overrule the decision. However, the Ombudsman’s office has verbally indicated that, regardless of whether or not a local Ombudsman has been appointed, the Ombudsman’s office will continue to encourage resolution at the local level before launching an investigation.

In accordance with section 223.3 of the Municipal Act, 2001, Integrity Commissioners are responsible for performing, in an independent manner, the application of the code of conduct, procedures, rules, and policies and ethical behavior of members of council and local boards. Section 223.13 of the Municipal Act, 2001 states that a local Ombudsman is responsible for investigating, in an independent manner, any decision or recommendation made or act done or omitted in the course of the administration of the municipality and affecting any person or body of persons in his, her or its personal capacity (the same definition as that being added to the Ombudsman Act).

If the Provincial Ombudsman does in fact decide to conduct an investigation into a matter, the head of the institution must be informed before the investigation starts, and the institution must be provided an opportunity to make representations to the Provincial Ombudsman if the report or recommendations may adversely affect the institution. The Provincial Ombudsman will make recommendations after an investigation and it will be up to the municipality as to whether or not to adopt the recommendations.

Should the municipality wish to appoint its own Integrity Officials, there would be an associated cost. Although Staff is currently unclear of what the exact cost would be, there might be some opportunity to take part in a shared resource arrangement with other Oxford municipalities (similar to the closed meeting investigator arrangement), which could provide a cost savings through economies of scale. On the other hand, there is no charge for the services provided by the Provincial Ombudsman and, even if a local Integrity Commissioner or Ombudsman is appointed, the complaint could still be sent to the Ontario Ombudsman after the local investigation has been concluded.

Many municipalities have appointed Integrity Commissioners and the responsibilities, qualifications, and availability is well defined. However, the responsibilities, qualifications, and availability of Municipal Ombudsman is still unknown and municipalities are struggling with defining what the role will look like, what qualifications are required, and what the cost will be. York Region has recently put out a Request for Information to try to address some of the unknowns by “inviting interested Respondents that may be able to fulfill the role of Ombudsman and provide Ombudsman Services, to submit information on Ombudsman Services including identifying and establishing administrative and operational supports.” It may be wise for Council to choose not to appoint Municipal Integrity Officials at this time until the possible process and cost is better known. The Provincial Ombudsman would become the Township’s default Ombudsman as of January 1, 2016, at no cost; however Council would still have the option to appoint Municipal Integrity Officials at any time after that. Staff would continue to monitor developments and possible costs (including opportunities for joint appointment with other municipalities) and bring forward recommendations accordingly.


N/A

Attachments:

N/A

Respectfully submitted by: __________________________ Rodger Mordue CAO/Clerk


Agenda Item

To: Members of Council From: Rodger Mordue, CAO/Clerk

Reviewed By: N/A Date: November 26, 2015

Subject: Princeton Central School Lands Council Meeting Date: December 2, 2015

Report #: CAO-15-43

Recommendation:

That Report CAO-13-33 be received as information;

And further that the property described as Part of Elgin Street, Church Street and Wonham Street according to Plan 99, County of Oxford municipally known as 40 Elgin Street East, Princeton be closed, declared surplus and conveyed to the Thames Valley District School Board; and,

That responsibility for all costs associated with the conveyance be borne by the property owner receiving the land; and,

That the Mayor and Clerk be authorized to execute any documentation required to complete the transaction.

Background:

A request has been received from the solicitor for the Thames Valley District School Board (TVDSB) to close and transfer part of an unopened road allowance in Princeton. This road allowance is on the site of the former Princeton Central School. A copy of this correspondence is attached to this report.


The original unopened road allowances for a portion of Church Street, Elgin Street and Wonham Street run through the former Princeton Central School site. The Township recently received correspondence from the solicitor for the TVDSB requesting that this land be transferred to clean up the title to the property. Once the title has been straightened up they would be in a position to sell the property. A map of the property is attached with the unopened road allowances outlined in red.

9. e. ii.

This property has been part of the Princeton Central School site for many years. In fact, the school building itself occupied a portion of the unopened Elgin Street road allowance before it was demolished earlier this year. If this site is sold and then re-developed the future property owner will be responsible for constructing the necessary road network to service the development. When that time comes the roads would be constructed to the Township’s standards before being turned over to the municipality.

The Township has a by-law which governs the sale and disposition of lands however it specifically exempts a number of quazi-governmental bodies which includes school boards. A simple transfer deed has been drafted which, when signed, would transfer this land to the TVDSB in the Land Titles System.


The transfer of land from the Township to the TVDSB is exempt under the Township’s disposition of land policy. The Township would not receive any funds, nor incur any expenses in this transaction.

Attachments:

- Letter from Harrison Pensa – Solicitor for TVDSB

- Map of 40 Elgin Street East, Princeton

Respectfully submitted by: __________________________ Rodger Mordue CAO/Clerk

HP HARRISON PENSA

November 25, 2015

Township of Blandford-Blenheim 47 Wilmot Street South Drumbo, ON NOJ 1GO Attention : Rodger Mordue, Chief Administrative Officer/Clerk

Dear Mr. Mordue:

Re: Princeton Public School - Part of Elgin Street, Church Street and Wonham Street, Plan 99, County of Oxford (the "Property")

As you are aware we act on behalf of the registered owner of the lands upon which Princeton Public School was once situate (the "School Lands"), being the Thames Valley District School Board ("TVDSB"). In addition, we confirm as follows:

(i) TVDSB has had peaceable, continuous, undisturbed and undisputed possession of the Property which is made up of portions of the above referenced streets

(ii) TVDSB is in the process· of selling the School Lands which would also include the Property

(iii) At the present the School Lands and Property are in the Land Registry System. In order to sell the School Lands and the Property we are required to convert the School Lands and Property into the Land Titles System

(iv) In order to convert the School Lands and Property into the Land Titles System we require The Corporation of the Township of Blandford-Blenheim (the "Township") to transfer the Property to the TVDSB. For some reason the Property was never transferred to the TVDSB by the Township thus resulting in the School Lands and Property remaining in the Land Registry System ·

(v) In order to rectify this issue we require a Transfer of the Property from the Township to the TVDSB

Given the foregoing, we would ask that you have the attached Transfer provided in quadruplicate signed on behalf of the Township and return the signed Transfers to my office via return courier so that we will be in a position to register same. Once registered we will forward a copy of the Transfer to your office.

Thank you once for your assistance with this matter. Should you have any questions, please do not hesitate to contact my office.

Yours very truly,

HARRISON PENSA LLP

Tim McCullough Encl. Direct Line: E-mail: File No.:

(519)661-6718 [email protected] 155050

HARRISON PENSA LLP Lawyers

450 Ta lbo t Stree t. P.O. Box 3237, London, Ont ario N6A 410 Tel: 5 19 679 9660 fox: 519 667 3362 www. harrbonpensa.com

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THE CORPORATION OF THE


BY-LAW NUMBER 1941-2015

Being a By-law to stop up, close and convey Part of an unopened road allowance being part of Elgin Street, Part of Church Street and Part of Wonham Street according to Plan 99, County of Oxford.

WHEREAS Section 8 of the Municipal Act, S.O. 2001, Chapter 25, and amendments thereto, provides that the power to a municipality shall be interpreted broadly so as to confer broad authority on the municipality to enable the municipality to govern its affairs as it considers appropriate;

AND WHEREAS Section 34 of the Municipal Act, 2001, S.O. 2001, c. 25, as amended, provides that Council may pass a by-law to close a highway and provides the procedures for closure therein;

AND WHEREAS it is considered expedient to proceed to stop up, close and convey part of the unopened road allowance being part of Elgin Street, part of Church Street and part of Wonham Street according to Plan 99, formerly in the Township of Blenheim, now in the Township of Blandford-Blenheim, County of Oxford;

NOW THEREFORE the Council of the Corporation of the Township of Blandford-Blenheim enacts as follows:

1. That the unopened road allowances described as part of Elgin Street, part of Church Streetand part of Wonham Street according to Plan 99, County of Oxford and more particularlydescribed in the attached schedule is hereby stopped up, closed and conveyed to theThames Valley District School Board.

2. That the Clerk be authorized and instructed to register a copy of this By-law in the RegistryOffice of the Land Registry Division of Oxford.

3. That the effective date of this By-law shall be the date of final passage thereof.

4. The Mayor and Clerk of the Corporation of the Township of Blandford-Blenheim, be andthey are hereby authorized to sign or execute such deeds or other documents as may benecessary to effect conveyance of the said lands and premises.

By-law READ a FIRST and SECOND time this 2nd day of December, 2015.

By-law READ a THIRD time and ENACTED in Open Council this 2nd day of December, 2015.

Marion Wearn, Mayor

Rodger Mordue, CAO/Clerk

14. a.

Schedule “A”

Firstly: Part of Elgin Street, Plan 99, Township of Blandford-Blenheim (formerly Township of Blenheim, · County of Oxford;

COMMENCING at the Southwest angle of Lot 107, Plan 99;

THENCE Southerly in a straight line to the Northwest angle of Lot 98, Plan 99;

THENCE Easterly along the Northerly boundary of Lot 98 to the Northeast angle of said Lot;

THENCE North in a straight line to the Southwest angle of Lot 107;

THENCE Westerly along the Southerly boundary of said Lot 107 to the point of commencement.

Secondly: Part of Church Street, Plan 99, Township of Blandford-Blenheim (formerly Township of Blenheim, County of Oxford more particularly described as follows:

COMMENCING at the Southwest angle of Lot 95, Plan 99;

THENCE South in a straight line to the Northwest angle of Lot 86;

THENCE Easterly along the Northerly limit of Lot 86 to the Northeast angle of Lot 86;

THENCE North in a straight line to the Southeast angle of Lot 95;

THENCE Westerly along the Southerly boundary of Lot 95 to the point of commencement.

Thirdly: Part of Won ham Street, Plan 99, Township of Blandford-Blenheim (formerly Township of Blenheim, County of Oxford more particularly described as follows:

COMMENCING at the Northeast angle of Lot 108, Plan 99;

THENCE Easterly along the production easterly of the Northerly boundary oflot 108, 44.88 feet to a point also being the Easterly limit of Wonham Street;

THENCE Southerly parallel to the Easterly boundaries of Lots 108, 107, 98, 97, 96 and 95 also being along the Easterly limit of Wonham street to a point being the Easterly production of the northerly boundary of Lot 86;

THENCE Westerly in a straight line to the Northeast angle of Lot 86;

THENCE North in a straight line along the Easterly boundaries of Lots 95, 96, 97, 98, 107 and 108 and the productions thereof to the point of commencement. point of commencement

Firstly, Secondly and Thirdly are lands described In Deed No. 420595

THE CORPORATION OF THE


BY-LAW NUMBER 1942-2015

Being a By-law to confirm the proceedings of Council.

WHEREAS by Section 5 of the Municipal Act 2001, S.O. 2001, c.25, the powers of a municipal corporation are to be exercised by its Council.

AND WHEREAS by Section 11 of the Municipal Act 2001, S.O. 2001, c.25, the powers of every Council are to be exercised by by-law;

AND WHEREAS it is deemed expedient that the proceedings of the Council of the Corporation of the Township of Blandford-Blenheim at this meeting be confirmed and adopted by by-law;

NOW THEREFORE the Council of the Corporation of the Township of Blandford-Blenheim hereby enacts as follows:

1. That the actions of the Council of the Corporation of the Township of Blandford-Blenheim in respect of each recommendation contained in the reports of theCommittees and each motion and resolution passed and other action taken by theCouncil of the Corporation of the Township of Blandford-Blenheim, at this meetingheld on December 2, 2015 is hereby adopted and confirmed as if all suchproceedings were expressly embodied in this by-law.

2. That the Mayor and proper officials of the Corporation of the Township ofBlandford-Blenheim are hereby authorized and directed to do all things necessaryto give effect to the actions of the Council referred to in the proceeding sectionhereof.

3. That the Mayor and the CAO / Clerk be authorized and directed to execute alldocuments in that behalf and to affix thereto the seal of the Corporation of theTownship of Blandford-Blenheim.

By-law read a first and second time this 2nd day of December, 2015.

By-law read a third time and finally passed this 2nd day of December, 2015.

MAYOR CAO / CLERK MARION WEARN RODGER MORDUE

14. b.

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