Tips for effctive business presentation by Nivrutti Garud
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Transcript of Tips for effctive business presentation by Nivrutti Garud
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5 tips for effective business presentation
Nivrutti Garud
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Whenever you see a successful business, someone once made a courageous decision.
- Peter F. Drucker
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Leadership expectation: Project team should help the leadership to make the decision
Leadership Project team
Make decision
Help to make
decision
Responsibility of project team to help Leadership in making right
choice
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I DON’T CARE, COME TO THE POINT
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The audience only pays attention as long as you know where you are going.
- Philip Crosby
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Start with results / recommendation; Result is A, because of X, Y & Z
Start with recommendation
/ executive summary
Then support your
recommendation (answer WHY?)
• Recommended for presentations to Leadership
• Conveys message when audience is likely to be attentive
• Retaining the audience’s attention is easier
• Easier to link the information to conclusion
Conclusion first
• Use when the topic is controversial
Results in the end
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Avoid presenting information first and then conclusion
Creator (Presenter)• Already knows the conclusion
• Can correlate slides to results while presenting
Audience• Does not know the conclusion if not presented in the
beginning
• Difficult to correlate slides to the conclusion
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THE 80 / 20 PRINCIPLE
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Ask yourself, “if I had only sixty seconds on the stage, what would I absolutely have to say to get my message across”.
- Jeff Dewar
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Focus on important things that matter most
Most important points (20%)
• Spend appropriate time
• Share first
• Discuss each point separately
Other points (80%)
• Spend as minimum time as possible
• Share after you are done with important points
• Summarize all points together
Remember: What you have is 20 – 40 minutes
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Do not spend too much time on being 100% accurate or perfect; evaluate how much is good enough
How much is good
enough?
To convince
To conclude
To make decisions
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DATA IS NOT INFORMATION
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Data is not information, information is not knowledge, knowledge is not understanding, understanding is not wisdom.
- Clifford Stoll
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Analyze the data and present conclusions
Share conclusions
Use data to support your
conclusion
Do not leave things for
interpretation
Share data with purpose
It is easier to convince with a picture than showing a drawing paper, a color box and explaining about the picture
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ARE YOU PREPARED FOR THE WORST?
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By failing to prepare, you are preparing to fail.
- Benjamin Franklin
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Talk about your top risks and plans to mitigate these risks
• Worst case scenario is important consideration while making decisions
Decision Making
• Are you prepared for the worst?
Leadership concern
What can go wrong
• Share risks
What are plans to
manage it?
•Share mitigation plans
Gives confidence to the leadership that you are prepared
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LESS IS GOOD
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No one complains about the speech being too short.
- Ira Hayes
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Do not fall in a trap of including everything or isn’t something missed out?
Include everything
Everything heard but
not received
• One message per slide• 3 bullets (>3 should be an
exception) per slide• 5 words per bullet
Focus on being concise
• More time is spent listening to you
• Less time is spent eading the slides
Advantage
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A wise man speaks because he has something to say, a fool speaks because he has to say something.
- Plato
Be wise
All the best - Nivrutti