thesarus

R&AS KEYWORD THESAURUS

NOVEMBER 2002

Keyword AAA Thesaurus Records & Archives Services University of Adelaide

Thesaurus Listing Page 1Date 02/02/2002Time 18:37:53Login bvenab01

*NAPrompt *Name [Surname, Title, Given Names]

Scope Notes *Name [surname, title, given names]This prompt requires the full name of the employee in the following order - surname, title (Prof, Ass Prof, Dr, Mr, Mrs,Ms, etc) and given names.

Broader Terms Accorded Title [Title, Department]Location [Dept. of ]

Aboriginal Employment SchemeBroader Terms EMPLOYMENT CONDITIONS

ACADEMIC DRESSBroader Terms CEREMONIES

Top Term ACADEMIC PROGRAMSScope Notes KEYWORD - The function of developing and delivering University courses and the degrees and diplomas conferred

by the University. Includes courses offered by other tertiary institutions.Narrower Terms ACCREDITATION

ASSESSMENTCOMMITTEESCONTINUING EDUCATIONCOURSE DELIVERYCOURSE OUTLINESCURRICULUM DEVELOPMENTFULL FEE COURSESINTERNATIONALISATIONPLANNINGPOLICYPROCEDURESQUALITY ASSURANCEREPORTINGREVIEWINGSUMMER SEMESTER

ACADEMIC RECORDScope Notes The activities associated with maintaining and issuing academic transcripts. Includes requests for modifications to

academic records.Broader Terms ASSESSMENT

AcceptancesBroader Terms CELEBRATIONS

CEREMONIESCONFERENCESEXHIBITIONSFUNCTIONS (Social)VISITS

ACCESSScope Notes The process of providing access to University property or collections. Includes applications, access conditions and

register of access.Broader Terms COLLECTION MANAGEMENT

CUSTOMER SERVICEDATA ADMINISTRATION

Adelaide University DB Name TRIM


ACCINFORMATION MANAGEMENTPRIVACYSECURITY

Related Terms After Hours SupportManagement Information Systems (MIS)

Use For Terms Access ConditionsEntry (to premises, etc)

Access and EquityScope Notes Provision of service and access that is fair and impartial. Includes programs designed to improve access to services

provided by the organisation for disadvantaged clients and employees.Broader Terms COMMITTEES

GRIEVANCESIMPLEMENTATIONMEETINGSPLANNINGPOLICYPROCEDURES

Related Terms Affirmative ActionAnti-DiscriminationDisability PlansEqual Employment Opportunity (EEO)

Access ConditionsPreferred Term ACCESS

Accident preventionBroader Terms AGRICULTURAL ENGINEERING & SAFETY

Accident Report FormsBroader Terms ACCIDENTS

CLAIMSPROCEDURES

ACCIDENTSScope Notes The activities involved in dealing with mishaps causing injury or damage. Includes damage or injury to the

organisation's property or member of staff incurred while coming to, at, or leaving work, or to the general public or visitors whilst on the organisation's premises. Also includes measures to prevent accidents occurring. See COMPENSATION - CASES for situations where personal injury may result in a compensation claim, and the case should be handled on one file for legislative or operational reasons. Copy accident information and place on compensation file. Add the name of the individual as free text. If the individual is not an employee of the organisation, add the subject descriptor Visitors, then the name of the individual as free text. See INSURANCE for the process of taking out insurance premiums. See CLAIMS for managing the damage or destruction of property caused by accidents.

Broader Terms COMPENSATIONFLEET MANAGEMENTOCCUPATIONAL HEALTH & SAFETY (OH&S)

Narrower Terms Accident Report FormsVehicles

Use For Terms Injuries



ACCPrompt Accorded Title [Title, Department]

Scope Notes Accorded Title [title, department]This prompts requires the name of the title and the department in which is held to be entered. For department use the abbreviation Dept.

Broader Terms TITLE HOLDERNarrower Terms *Name [Surname, Title, Given Names]

Accountable Books & FormsScope Notes Documents including books and forms, which reflect that items have been sold or purchased and are therefore subject

to audit regulations.Broader Terms ACCOUNTING

AUDIT

ACCOUNTINGScope Notes The process of collecting, recording, classifying, summarising and analysing information on financial transactions, and

subsequently on the financial position and operating results of the organisation. Includes financial statements, and the implementation, maintenance, monitoring and auditing of the organisation's accounting systems and internal controls. See FINANCIAL STATEMENTS for annual statements of accounts. Tip: Classify documentation relating to approvals for purchases etc. under the relevant keyword.

Broader Terms FINANCIAL MANAGEMENTRelated Terms AUTHORISATION

BUDGETINGFINANCIAL STATEMENTSPAYMENTSPROCEDURESSALARIES

Narrower Terms Accountable Books & FormsAccrualAdvances (financial)Arrears (payment)Balance SheetsBank AccountsBankingCash BooksChequesConsolidated Capital Fund (capital assets)Consolidated Recurrent Fund (non-capital assets)Consolidated ReturnsConsolidated RevenueDebtsExpenditureInvoicesLedgersMisappropriationsPetty Cash (accounting)Postal ExpensesPublic MoneysReceiptsReconciliationsRemittances



ACCREVENUESignatoriesTaxVouchers

Use For Terms Bills (accounts)Funds (money)

ACCREDITATIONScope Notes ACTIVITY DESCRIPTOR - The processes associated with determining whether the content, structure and teaching of

a course fulfills the requirements of an external body. Add ‘Undergraduate’ or ‘Postgraduate’ as appropriate, together with the actual course title in the free text area.

Broader Terms ACADEMIC PROGRAMSCOMPLIANCE

Related Terms Quality

AccrualBroader Terms ACCOUNTING

LEAVE

Accuracy MonitorsScope Notes Method of checking that a product or service conforms to the specified requirements. Includes activities which

encompass steps taken to improve the accuracy of data to ensure the value of the data.Broader Terms DATABASE MANAGEMENT

IMPLEMENTATIONOPERATIONSPLANNING

ACQUISITIONScope Notes The process of gaining ownership or use of property and other items required in the conduct of business through

purchase or requisitions. Add the type of acquisition as free text. See LEASING for leasing items, equipment, accommodation or property from another organisation. See DONATIONS for the acquisition of property and items by donation. See CONTRACTING-OUT for obtaining the services of consultants. See TENDERING for the process of receiving and assessing tenders. Once the tender has been decided, the activity descriptor ACQUISITION may be used.

Broader Terms CULTURAL PRESERVATIONEQUIPMENT & STORESFINANCIAL MANAGEMENTFLEET MANAGEMENTINFORMATION MANAGEMENTPROPERTY MANAGEMENTTECHNOLOGY & TELECOMMUNICATIONS

Related Terms LEASINGTENDERING

Narrower Terms Annual ReportAppliancesBrochuresBuilding MaterialsCataloguesExchangesFirst AidFuelFurnishingsFurniture



ACQHardware (computers)Inter-Library Loans (ILL)InternetIntranetLANLand TitlesLibrary MaterialsListservsLOANSManualsNewscuttingsNewslettersOrder FormsPublicationsPurchasesReal EstateRecordsRequisitionsSoftwareStationerySubscriptionsThesaurusVehiclesVoice MailWAN

ACTScope Notes An abbreviation for Australian Capital Territory. Permitted abbreviation.

Use For Terms Australian Capital Territory (ACT)

Acts (parliamentary)Scope Notes Add the name and year of the Act as free text.

Broader Terms ADVICECOMPLIANCELEGISLATION

Use For Terms Acts of Parliament

Non-Preferred Term Acts of ParliamentPreferred Term Acts (parliamentary)

LEGISLATION

Non-Preferred Term AdditionsPreferred Term Extensions

Address ListsScope Notes See Christmas cards for address lists for Christmas cards.

Broader Terms CONTRACTING-OUTDISTRIBUTIONEMPLOYMENT CONDITIONSGREETINGSREPRESENTATIVES



ADDUse For Terms Addresses (postal)

Addresses (postal)Preferred Term Address Lists

ADDRESSES (Presentations)Scope Notes The activity of giving addresses for training, professional, community relations or sales purposes. Includes speeches

and multi-media presentations. Add the title of the address as free text. See PUBLICATION for the publication of addresses by the organisation. See TRAINING for training the organisation's personnel.

Broader Terms COMMUNITY RELATIONSGOVERNMENT RELATIONSSTAFF DEVELOPMENT

Related Terms CELEBRATIONSCEREMONIESFUNCTIONS (Social)PUBLICATION

Narrower Terms SeminarsUse For Terms Minister's Addresses/Speeches

Premier's Addresses/SpeechesSpeechesTalks (lectures)

Addressing (correspondence)Broader Terms CORPORATE STYLE

Administrative Appeals TribunalBroader Terms APPEALS (Decisions)

CORRUPTIONLITIGATION

Non-Preferred Term Administrative StructurePreferred Term ESTABLISHMENT

ADMISSIONScope Notes The process associated with administering University admission. Includes entry requirements, entry via SACE and

special entry schemes.See ENROLMENT for student enrolment.See SELECTION for student selection.

Broader Terms STUDENT ADMINISTRATIONNarrower Terms QUOTAS

SELECTION

Non-Preferred Term ADRScope Notes An abbreviation for Alternate Dispute Resolution.

Preferred Term Alternate Dispute Resolution (ADR)

Non-Preferred Term AdsPreferred Term Advertising

Advances (financial)Broader Terms ACCOUNTING

ALLOWANCES



ADVNon-Preferred Term Advertisements

Preferred Term Advertising

AdvertisingScope Notes Tip: Add the subject descriptor Campaigns for advertising campaigns.

Broader Terms CONTRACTING-OUTMARKETINGPLANNINGPOLICYRECRUITMENT

Related Terms BrochuresCampaigns

Use For Terms AdsAdvertisementsPromotionsPublicity

ADVICEScope Notes The activities associated with offering opinions by or to the organisation as to an action or judgement. Includes the

process of advising. See PERSONNEL - COUNSELLING for advice given to individuals on personnel matters. See GOVERNMENT RELATIONS - REPORTING where the organisation is responding to the Government's request for advice or comments. Tip: LEGAL SERVICES - ADVICE may be used for legal advice furnished to the organisation by external and internal sources.

Broader Terms COMPENSATIONFINANCIAL MANAGEMENTGOVERNMENT RELATIONSINDUSTRIAL RELATIONSLEGAL SERVICESTECHNOLOGY & TELECOMMUNICATIONS

Related Terms JOINT VENTURESLIAISON

Narrower Terms Acts (parliamentary)Bills (parliamentary)By-lawsFreedom of Information (FOI)LOANSMinisterial CertificatesUnions

Use For Terms Advisings (legal opinions)Consultations (advice)Crown Solicitor's AdvisingsGuidance (advice to/from departments)Legal MattersOpinions

Non-Preferred Term Advisings (legal opinions)Preferred Term ADVICE

Non-Preferred Term Advisors (external to the agency)Preferred Term Consultants



ADVNon-Preferred Term Advisory Committees

Preferred Term COMMITTEES

Non-Preferred Term Advisory CouncilsPreferred Term COMMITTEES

AFFILIATED ORGANISATIONSScope Notes The activities involved with managing and conducting research between the University and other bodies.

See AGREEMENTS for legal contracts and negotiations with other organisations.

Broader Terms RESEARCH

Affirmative ActionScope Notes Taking positive steps by means of legislative reform and management programs, in order to incorporate equity

principles and practices and evaluate outcomes for fair employment procedures and outcomes for all employees of the organisation.

Broader Terms COMMITTEESCOMPLIANCEPLANNINGPOLICYPROCEDURESREPORTING

Related Terms Access and EquityDiscriminationEqual Employment Opportunity (EEO)Ethnic Affairs

After Hours SupportBroader Terms CUSTOMER SERVICE

OPERATIONSSECURITY

Related Terms ACCESSHelp/Information Desks

AgendaBroader Terms COMMITTEES

MEETINGS

AGREEMENTSScope Notes The processes associated with the establishment, maintenance, review and negotiation of agreements. See JOINT

VENTURES for agreements relating to joint ventures. See Contracts for formal agreements. See Service Agreements for service agreements. See Bonds for monetary agreements. See PERSONNEL - EMPLOYMENT CONDITIONS - Performance Agreements for performance agreements. Tip: Add the name of the agreement or parties to the agreement as free text.

Broader Terms COMPENSATIONEQUIPMENT & STORESGOVERNMENT RELATIONSINDUSTRIAL RELATIONSLEGAL SERVICESPUBLICATIONRESEARCHSTRATEGIC MANAGEMENT



AGRRelated Terms JOINT VENTURES

Narrower Terms Awards (industrial)ConciliationDeterminationsEthnic AffairsMaster CopiesSPONSORSHIPUnions

Use For Terms Settlements (strikes)

Non-Preferred Term Agreements (bonds)Preferred Term Bonds (agreements)

Non-Preferred Term Agreements (contracts)Preferred Term Contracts

AGRICULTURAL ENGINEERING & SAFETYScope Notes Activity Descriptor - Use for general works on engineering in relation to agriculture, safety engineering, safety devices.

Fire detection and control in relation to agriculture Accident prevention and equipment in relation to agriculture

Broader Terms OCCUPATIONAL HEALTH & SAFETY (OH&S)Narrower Terms Accident prevention

Farm and Structural EquipmentFarm StructuresFire detection & controlMaintenance equipment

AGRICULTURAL RESEARCHScope Notes Activity - Use for general works on agricultural research and methods, such as:

Research planning, policies and projects.

Broader Terms RESEARCHNarrower Terms PLANNING

POLICYProjects

AGRICULTUREScope Notes Activity - Includes various aspects of agriculture including fisheries, food, forestry, and veterinary sciences.


AgroforestryBroader Terms RURAL BUSINESS & FARM MANAGEMENT

Air ConditioningBroader Terms INSTALLATION

MAINTENANCEUse For Terms Temperature Control

AlarmsBroader Terms SECURITY



ALLAllegations

Broader Terms GRIEVANCESPUBLIC REACTION

ALLOCATIONScope Notes The process of assigning of money, items, or equipment to employees or organisational units. See FINANCIAL

MANAGEMENT - GRANT FUNDING for allocation of money to the organisation in the form of grants. Tip: FINANCIAL MANAGEMENT - ALLOCATION may be used for Treasury allocations in response to the organisation's budget request.

Broader Terms EQUIPMENT & STORESFINANCIAL MANAGEMENT

Related Terms BUDGETINGGRANT FUNDING

Narrower Terms FINANCIAL ASSISTANCEUse For Terms Supply

ALLOWANCESScope Notes The activities involved in arranging and managing money paid to employees in addition to salary to cover expenses

incurred in the course of employment, e.g. travelling allowances. The type of allowances and the maximum amounts payable are defined by the Personnel Handbook.

Broader Terms FLEET MANAGEMENTINDUSTRIAL RELATIONSPERSONNELSTAFF DEVELOPMENT

Narrower Terms Advances (financial)EntitlementsHigher DutiesTollpassesTravelVolunteers

AlterationsScope Notes Changes made to a physical object without changing the nature of the object itself.

Broader Terms CONSTRUCTIONFIT-OUTS

Related Terms SpecificationsUse For Terms Building (conversion work)

ChangesConversionsRenovations

Alternate Dispute Resolution (ADR)Broader Terms CUSTOMER SERVICE

INDUSTRIAL ACTIONPOLICY

Related Terms ArbitrationUse For Terms ADR

ALUMNIScope Notes The activities associated with the University’s Alumni. Includes Alumni functions, chapters and membership.

Broader Terms COMMUNITY RELATIONS



AMAAmalgamations

Scope Notes Refers to amalgamations of entire governments and parts of government and other organisations.Broader Terms RESTRUCTURING

AMALGAMATIONS & AFFILIATIONSScope Notes ACTIVITY DESCRIPTOR - The processes associated with the amalgamations and affiliations between the University

and other bodies, including colleges and hospitals.

AmendmentsScope Notes Changes to an Act, Regulation, or Bill.

Broader Terms LEGISLATIONUse For Terms Changes

AmenitiesScope Notes Recreational areas, equipment and stores provided for personnel, visitors and persons served by the organisation.

Includes playing fields, recreation rooms, toilets, kitchens, snack bars etc. See Facilities for work areas provided separate to general office working areas like conference rooms and reception areas. Tip: As an alternative, add the type of amenity as free text e.g. PROPERTY MANAGEMENT - MAINTENANCE - Gymnasium (GYM).

Broader Terms CONSTRUCTIONMAINTENANCE

Related Terms ClosureUse For Terms Cafeterias

an

ANIMAL BREEDINGBroader Terms ANIMAL SCIENCE

ANIMAL HEALTHBroader Terms LIVESTOCK SYSTEMS

Narrower Terms Animal welfareAquaculture

ANIMAL MANAGEMENTScope Notes The activities associated with managing livestock and laboratory animals.

See RESEARCH - COMMITTEES for Animal Ethics Committee.See RESEARCH - ETHICS for ethical codes of practice related to the use of animals in research.See RESEARCH - EXPERIMENTATION for non-ethical issues related to the use of animals in research.

Broader Terms OCCUPATIONAL HEALTH & SAFETY (OH&S)RESEARCH

Narrower Terms Farm Services

ANIMAL NUTRITIONBroader Terms ANIMAL SCIENCE

Narrower Terms MetabolismPhysiology

ANIMAL SCIENCEBroader Terms RESEARCH

Narrower Terms ANIMAL BREEDINGANIMAL NUTRITION

Animal welfareBroader Terms ANIMAL HEALTH



ANNAnnual Report

Scope Notes Tip: PUBLICATION -DRAFTING - Annual Report may be used for the drafting process, and PUBLICATION - PRODUCTION - Annual Report for the design of the Annual Report. GOVERNMENT RELATIONS - REPORTING - Annual Report may be used for the submission of the final report to the Minister. INFORMATION MANAGEMENT - ACQUISITION may be used for classifying correspondence regarding reports received by the organisation. Place the reports in the organisation's library or information centre. Link the file and reports intellectually.

Broader Terms ACQUISITIONDRAFTINGMEETINGSPRODUCTIONREPORTING

Anti-DiscriminationScope Notes Measures taken to prevent discrimination in the workplace. See Discrimination for claims, discipline and grievances

regrading discrimination in the workplace.Broader Terms IMPLEMENTATION

POLICYPROCEDURESREVIEWING

Related Terms Access and EquityAnti-Discrimination BoardDiscriminationEqual Employment Opportunity (EEO)Equal Opportunity TribunalHarassmentPersons with Disabilities

Anti-Discrimination BoardScope Notes The Board investigates and conciliates complaints under the Anti-Discrimination Act. Complaints may be referred,

following investigation, to the Equal Opportunity Tribunal.Broader Terms GRIEVANCESRelated Terms Anti-Discrimination

Equal Opportunity Tribunal

Appeal BookBroader Terms APPEALS (Decisions)

APPEALS (Decisions)Scope Notes The activities involved in the process of appeals against decisions by application to a higher authority. See

INFORMATION MANAGEMENT - CASES - Freedom of Information (FOI) for appeals relating to Freedom of Information (FOI) applications where the case needs to be handled on the same file, for legislative or operational reasons. See COMPENSATION - CASES for appeals relating to compensation claims and payments where the case needs to be handeld on the same file, for legislative or operational reasons. See PERSONNEL - RECRUITMENT for appeals relating to recruitment. See PERSONNEL - DISCIPLINE for disciplinary appeals.

Broader Terms COMPENSATIONINDUSTRIAL RELATIONSINFORMATION MANAGEMENTPERSONNEL

Related Terms DeterminationsNarrower Terms Administrative Appeals Tribunal

Appeal BookFreedom of Information (FOI)



APPGREATLegal RepresentationOffencesReinstatementTribunals

Use For Terms Hearings (appeals)

AppliancesBroader Terms ACQUISITION

DISPOSAL

Non-Preferred Term ApplicantsPreferred Term Applications

APPLICATION DEVELOPMENTScope Notes The activities associated with developing software and programming codes to run business applications. Includes

specifications, testing, pilots, prototyping and metadata requirements.Broader Terms TECHNOLOGY & TELECOMMUNICATIONSRelated Terms DATABASE MANAGEMENT

Narrower Terms Business CaseCost Benefit AnalysisData DictionariesFeasibility StudiesLicencesManualsMetadata ManagementPerformance IndicatorsPilotsPost Implementation ReviewPrototypesSoftwareSpecificationsSurveysSystems IntegrationTestsUser RequirementsWeb Sites

Non-Preferred Term Application SoftwarePreferred Term Software

ApplicationsScope Notes Applications relating to compensation claims, Freedom of Information requests etc. Add the type of application as free

text if necessary. Tip: Place successful job applications on the appropriate personal file. Place lists of applicants and selection reports on the relevant RECRUITMENT file.

Broader Terms ARRANGEMENTSCLAIMSCOMMITTEESGRANT FUNDINGPRESERVATIONPRIVACY



APPRECRUITMENT

Use For Terms Applicants

APPOINTMENTScope Notes The activities involved with maintaining personal information about employees for a range of personnel functions.

Includes position applications, curriculum vitae, contracts of employment, confirmation of employment, evidence of qualifications, salary determinations and approvals, current address, next of kin, records of honours and awards, etc.

See PERSONNEL - TITLE HOLDERS for clinical, affiliate, visiting and other honourary appointments.Broader Terms PERSONNEL

Narrower Terms Type [General, Academic, Chancellor, Vice Chancellor, etc.]

AppointmentsScope Notes Tip: Place correspondence on appointments of personnel on the relevant personal file.

Broader Terms ARRANGEMENTSCOMMITTEESEMPLOYMENT CONDITIONS

Use For Terms Permanent Appointments

Appreciation (letters)Broader Terms GREETINGS

PUBLIC REACTIONUse For Terms Compliments

Congratulations (letters)

ApprenticeshipsScope Notes System by which personnel learn a specified trade through attendance at a tertiary course and by working at the trade

under the supervision of a skilled tradesperson within the organisation. Excludes cadetships or traineeships.Broader Terms EMPLOYMENT CONDITIONSRelated Terms Cadets/Cadetships (personnel)

Traineeships

AppropriationsScope Notes Additional money allocated from Treasury from the Consolidated Fund for the purpose of funding capital works and

services or other activities of a recurrent nature.Broader Terms BUDGETING

TREASURY MANAGEMENTRelated Terms Capital Works

Non-Preferred Term Approvals (of funds, etc.)Preferred Term AUTHORISATION

AquacultureBroader Terms ANIMAL HEALTH

ArbitrationScope Notes The formal process of settling disputes between different parties after concilatory talks have failed, by reference to an

impartial third party such as the Industrial Commission or the Conciliation Commission.Broader Terms DISPUTES

LITIGATIONPOLICYPROCEDURES

Related Terms Alternate Dispute Resolution (ADR)Use For Terms Reconciliation (arbitration)



ARCArchives

Scope Notes Records appraised as having continuing value. Includes strategies, policies and procedures to ensure the identification, creation and management of archives.

Broader Terms COMMITTEESCOMPLIANCECONTRACTING-OUTCONTROLCUSTOMER SERVICEDISPOSALDONATIONSENQUIRIESINVENTORYMEETINGSPLANNINGPOLICYPRESERVATIONPROCEDURESREPORTINGRISK MANAGEMENTSECURITYSTANDARDS

Related Terms ClassificationFinding AidsFreedom of Information (FOI)Library MaterialsRecordsStorage (areas)Vital Records

Non-Preferred Term ArraignmentsPreferred Term LITIGATION

ARRANGEMENTSScope Notes The activities involved in arranging for a journey or trip. Includes preparing travel itineraries, authorisations,

entitlements etc. Also includes arrangements made for the delivery of equipment or goods and the usage made of facilities, vehicles, equipment and space. See FUNCTIONS (social) for arrangements for social functions. See CELEBRATIONS for arrangements for celebrations. See CEREMONIES for arrangements for ceremonies. See CONFERENCES for arrangements for conferences. Tip: For travel arrangements, use the relevant keyword and activity descriptor. For example, STAFF DEVELOPMENT - CONFERENCES. PERSONNEL - ARRANGEMENTS- Travel may be used if the organisation wishes to document copies of all travel arrangements on one file. Classify travel arrangements for those who are not personnel with terms from the organisation's functional thesaurus.

Broader Terms COMMUNITY RELATIONSEQUIPMENT & STORESFLEET MANAGEMENTPERSONNEL

Related Terms MOVINGNarrower Terms Applications

AppointmentsBookingsFacilitiesFunerals



ARRGaragesGuest ListsHotels/MotelsItinerariesParkingPassportsPrivate VehiclesRegistrationRunning SheetsSchedulesTravelVehicles

Use For Terms Car Parking Spaces

Arrears (payment)Scope Notes A debt which has remained unpaid though due.

Broader Terms ACCOUNTINGPAYMENTS

ArtworkBroader Terms PRODUCTION

ASSESSMENTScope Notes ACTIVITY DESCRIPTOR - The processes associated with evaluating student performance, including coursework,

examination, thesis.See STUDENT ADMINISTRATION - ASSESSMENT for the specific mechanics of student assessment including examination arrangements.

Broader Terms ACADEMIC PROGRAMSSTUDENT ADMINISTRATION

Narrower Terms ACADEMIC RECORDAssessment DocumentationComponent OptionsOfficial ResultsProgress & Final ReportsStudent Assignments & Examinations

Assessment DocumentationBroader Terms ASSESSMENT

Non-Preferred Term AssessmentsPreferred Term EVALUATION

PERFORMANCE MANAGEMENT

Asset ManagementScope Notes This keyword has been removed from the 1998 version of Keyword AAA. See FINANCIAL MANAGEMENT -

ASSET REGISTER for the monitoring and assessment of the assets of the organisation. See the relevant keyword (EQUIPMENT AND STORES, FLEET MANAGEMENT, PROPERTY MANAGEMENT or TECHNOLOGY & TELECOMMUNICATIONS) for operational activities, such as the acquisition, operation, maintenance, and disposal of assets.



ASSASSET REGISTER

Scope Notes The activities involved in recording in a subsidary ledger all fixed assets owned by the organisation. Includes the date of purchase, depreciation expense, written down value as well as stocktaking and auditing notations. Tip: Fixed assets include physical facilities such as land, buildings, factories, roads, schools, and their infrastructure, and products of value such as vehicles, technological equipment and other equipment with an economic life of over 12 months. Tip: For operational activities, such as the acquisition, operation, maintenance and disposal of assets use the relevant keyword (EQUIPMENT AND STORES, FLEET MANAGEMENT, PROPERTY MANAGEMENT or TECHNOLOGY & TELECOMMINCATIONS).

Broader Terms FINANCIAL MANAGEMENTNarrower Terms Plant Cards

Real Estate

AttendanceScope Notes Place correspondence on attendance at work or on courses/conferences etc. under the relevant keyword.

Broader Terms COMMITTEESCONFERENCESEMPLOYMENT CONDITIONSMEETINGSTRAINING

Non-Preferred Term Attendance Sheets (flexible hours system)Preferred Term Flexible Hours

Working Hours

AuctionsBroader Terms DISPOSAL

AUDITScope Notes The activities associated with officially checking financial, quality assurance and operational records to ensure they

have been kept and maintained in accordance with agreed or legislated standards and correctly record the events, processes and business of the organisation in a specified period. Includes compliance audits, financial audits, operational audits, recordkeeping audits, skills audits, system audits and quality assurance audits. See COMPLIANCE for complying with standards and requirements. See IMPLEMENTATION for the implementation and monitoring of processes, programs and services. See STANDARDS for the standards against which the project or procedure is being audited. See INSPECTIONS for examinations of equipment, items and facilities. Tip: If one of the functions of the organisation is to audit other organisations, classify with terms from the organisation's functional thesaurus.

Broader Terms EQUIPMENT & STORESFINANCIAL MANAGEMENTINFORMATION MANAGEMENTOCCUPATIONAL HEALTH & SAFETY (OH&S)STAFF DEVELOPMENTSTRATEGIC MANAGEMENTTECHNOLOGY & TELECOMMUNICATIONS

Related Terms COMPLIANCECONTROLIMPLEMENTATIONINSPECTIONSSTANDARDS

Narrower Terms Accountable Books & FormsMisappropriationsQualityRecordsSkill Assessment



AUDSoftware

Non-Preferred Term Australia Post ServicesPreferred Term Mail Services

Non-Preferred Term Australian Capital Territory (ACT)Preferred Term ACT

Non-Preferred Term Australian GovernmentPreferred Term Commonwealth

AUTHORISATIONScope Notes The process of seeking and granting permission to undertake requested action.

Broader Terms FINANCIAL MANAGEMENTFLEET MANAGEMENTPERSONNEL

Related Terms ACCOUNTINGNarrower Terms Bonds (agreements)

Delegations (authority)Travel

Use For Terms Approvals (of funds, etc.)PermissionWarrants (authorisations)

Non-Preferred Term Awards (honours)Preferred Term Honours

Awards (industrial)Broader Terms AGREEMENTSUse For Terms Conditions of Employment

Industrial Awards

Non-Preferred Term Awards (prizes)Preferred Term Prizes

Non-Preferred Term Awards (scholarships)Preferred Term SCHOLARSHIPS

BackupsScope Notes Duplicate copies of networks, programs or data files which are made in order to prevent loss or damage to the originals.

Broader Terms DATABASE MANAGEMENTRelated Terms Counter Disaster Plan

Essential Services Contingency Plan

Balance SheetsScope Notes Statements of financial position, on specified dates, consisting of lists of assets and liabilities and set out in such a way

that the total of each is equal or in balance.Broader Terms ACCOUNTING

BUDGETINGFINANCIAL STATEMENTS

Bank AccountsScope Notes The opening and maintenance of bank accounts. Tip: Create a separate file for each bank account.



BANBroader Terms ACCOUNTING

SALARIESRelated Terms Banking

Payroll

BankingScope Notes Includes the process of banking, e.g. designations, signatures etc.

Broader Terms ACCOUNTINGSALARIES

Related Terms Bank AccountsPayroll

Non-Preferred Term Barcode ReadersPreferred Term Barcoding

Non-Preferred Term BarcodesPreferred Term Barcoding

BarcodingBroader Terms CONTROLUse For Terms Barcode Readers

Barcodes

Barriers (overtime, etc.)Scope Notes Points which cannot be exceeded, e.g. cut-off rates prescribed in an award.

Broader Terms EMPLOYMENT CONDITIONS

BEEFBroader Terms LIVESTOCK SYSTEMS

Non-Preferred Term BenchmarksPreferred Term STANDARDS

Non-Preferred Term Benefits (financial assistance)Preferred Term FINANCIAL ASSISTANCE

BEQUESTSScope Notes Gifts of money, personal property or real property etc., willed to the organisation. Excludes Trusts.

Broader Terms COMMUNITY RELATIONSDONATIONS

Related Terms Trusts

Non-Preferred Term Bills (accounts)Preferred Term ACCOUNTING

Bills (parliamentary)Scope Notes Tip: Add the name and year of the Bill as free text.

Broader Terms ADVICEUse For Terms Draft Acts

Parliamentary BillsPrivate Bills

Bonds (agreements)Scope Notes An agreement relating to a monetary sum, binding on the person making it.



BONBroader Terms AUTHORISATIONRelated Terms Cadets/Cadetships (personnel)

ContractsUse For Terms Agreements (bonds)

Monetary Aggreements

BookingsScope Notes Reserving seats, rooms, or services or reserving items or goods for use.

Broader Terms ARRANGEMENTSCELEBRATIONSCEREMONIESCONFERENCESFUNCTIONS (Social)

Related Terms Hotels/MotelsUse For Terms Reservations

Non-Preferred Term Borrowing (lending)Preferred Term LOANS

Non-Preferred Term BPRScope Notes An abbreviation for Business Process Re-Engineering.

Preferred Term Business Process Re-Engineering (BPR)

Non-Preferred Term Brand NamesPreferred Term Trademarks

Non-Preferred Term Breaches (of laws etc.)Preferred Term INFRINGEMENTS

Break-insBroader Terms MAINTENANCE

SECURITYRelated Terms Thefts

Vandalism

Non-Preferred Term Breaks (working hours)Preferred Term Working Hours

Briefing PapersBroader Terms COMMITTEES

MEETINGSREPORTING

Non-Preferred Term Briefings (staff)Preferred Term MEETINGS

BrochuresBroader Terms ACQUISITION

CORPORATE STYLEDISTRIBUTIONDRAFTINGPRODUCTION



BROREVIEWING

Related Terms AdvertisingDATA COLLECTIONDesign

Use For Terms Handouts (literature)Information LeafletsInformation SheetsLeaflets

BUDGETINGScope Notes The process of planning the use of expected income and expenditure over a specified period.

Broader Terms FINANCIAL MANAGEMENTRelated Terms ACCOUNTING

ALLOCATIONNarrower Terms Appropriations

Balance SheetsCapital WorksCost Benefit AnalysisEconomic AppraisalEconomic ForecastingEstimatesInvestmentsLOANSPrice DeterminationSpecific Purpose PaymentsSupplementations

Use For Terms BudgetsCapital FundingTreasury Balances (budgeting)

BudgetsPreferred Term BUDGETING

Non-Preferred Term Building (conversion work)Preferred Term Alterations

Building MaterialsBroader Terms ACQUISITION

CONSTRUCTION

Non-Preferred Term BuildingsPreferred Term PROPERTY MANAGEMENT

Non-Preferred Term BulletinsPreferred Term Newsletters

Non-Preferred Term BurglariesPreferred Term Thefts

Non-Preferred Term BurialsPreferred Term Funerals



BUSBusiness Case

Broader Terms APPLICATION DEVELOPMENTEVALUATIONPLANNINGPOLICYREVIEWING

Related Terms DATA COLLECTIONREPORTING

Narrower Terms Business Plan

Business HoursBroader Terms SECURITYUse For Terms Hours of Opening (premises)

Office Hours (hours of opening)

Non-Preferred Term Business ManagementPreferred Term STRATEGIC MANAGEMENT

Business PlanScope Notes A plan detailing the direction of a business. Includes strengths, weaknesses, strategies, possibilities, competitors and

resources. Tends to be more financially oriented than corporate or strategic plans, although in some organisations the business plan is part of the corporate or strategic plan.

Broader Terms Business CaseIMPLEMENTATIONPLANNINGREPORTINGREVIEWING

Related Terms Corporate PlanPerformance IndicatorsStrategic Plan

Business Process Re-Engineering (BPR)Broader Terms IMPLEMENTATION

PLANNINGUse For Terms BPR

By-lawsScope Notes Tip: Add the name of the by-law as a descriptor.

Broader Terms ADVICECOMPLIANCELEGISLATION

Non-Preferred Term Cabinet MattersPreferred Term GOVERNMENT RELATIONS

Cabinet MinutesBroader Terms COMPLIANCE

Non-Preferred Term Cabinet SubmissionsPreferred Term SUBMISSIONS



CADCadets/Cadetships (personnel)

Scope Notes A person who is supported by the employer to undertake a tertiary education course which is relevant to the organisation's core business. Excludes apprenticeships, scholarships, or traineeships. Tip: Place bonds on the appropriate personal file.

Broader Terms EMPLOYMENT CONDITIONSRelated Terms Apprenticeships

Bonds (agreements)Traineeships

Non-Preferred Term CafeteriasPreferred Term Amenities

CampaignsScope Notes A series of coordinated activities designed to achieve a social, political or commercial goal. Tip: Add the subject

descriptor Advertising for advertising campaigns.Broader Terms CONTRACTING-OUT

IMPLEMENTATIONMARKETINGPLANNINGPOLICYRECRUITMENT

Related Terms Advertising

Non-Preferred Term Capital FundingPreferred Term BUDGETING

Capital Works

Capital WorksScope Notes The management of large scale high cost construction (buildings, roads, bridges etc.) which usually requires

fundraising in the form of loan or investment.Broader Terms BUDGETING

CONSTRUCTIONMAINTENANCE

Related Terms AppropriationsInvestments

Use For Terms Capital Funding

Non-Preferred Term Car Parking SpacesPreferred Term ARRANGEMENTS

Non-Preferred Term Career AdvicePreferred Term Career Guidance

Career CounsellingBroader Terms COUNSELLING

Non-Preferred Term Career DevelopmentPreferred Term STAFF DEVELOPMENT

Career GuidanceBroader Terms COUNSELLING

PERFORMANCE MANAGEMENTUse For Terms Career Advice



CASCASES

Scope Notes This activity descriptor should be used where there a need to keep a number of activities together on one file, for legislative or operational reasons. Case files relate to particular incidents, persons, organisations or clients. Tip: Where there is a large number of case files in one series the organisation may wish to keep the case files separate from the main filing system and use a more simplistic means of titling than by keywords and descriptors. For example, a large number of Freedom of Information (FOI) files could be kept separate to the main filing system and be arranged by the surname of the applicant. The CASES activity descriptor, attached to the relevant keyword, may be used if case file numbers are small enough to retain in the main filing system. Add the name of the incident, person, organisation or client, who is the subject of the case, as free text. For example, COMPENSATION - CASES - John Smith.

Broader Terms COMPENSATIONINFORMATION MANAGEMENTOCCUPATIONAL HEALTH & SAFETY (OH&S)PROPERTY MANAGEMENT

Related Terms REHABILITATIONNarrower Terms Freedom of Information (FOI)

Ministerial CertificatesVisitors

Non-Preferred Term Cases (legal)Preferred Term LITIGATION

Cash BooksBroader Terms ACCOUNTING

Cash SheetsBroader Terms TREASURY MANAGEMENT

Non-Preferred Term Casual Employees/LabourPreferred Term EMPLOYMENT CONDITIONS

CataloguesScope Notes Lists of items which are available for loan, issue, purchase or reference such as furniture, books etc. Also includes

Online Public Access Catalogues (OPAC) and card or book catalogues.Broader Terms ACQUISITION

CONTROLDATABASE MANAGEMENTDISTRIBUTION

Related Terms Finding Aids

CateringBroader Terms CELEBRATIONS

CEREMONIESCONFERENCESFUNCTIONS (Social)

Use For Terms Food (services)

CELEBRATIONSScope Notes The activities associated with arranging and managing festivities to honour a particular event. See CEREMONIES for

formal ceremonial occasions. See FUNCTIONS (social) for official or formal social occasions. See ADDRESSES (presentations) for addresses delivered at celebrations.

Broader Terms COMMUNITY RELATIONSRelated Terms ADDRESSES (Presentations)

CEREMONIESFUNCTIONS (Social)



CELNarrower Terms Acceptances

BookingsCateringGIFTSGuest ListsHonoursInvitationsPresentation Packages

Centralised Payroll SystemBroader Terms SALARIESRelated Terms Salary Adjustment Schedule (SAS)

CENTRESScope Notes ACTIVITY DESCRIPTOR - The activities associated with the establishment and management of centres and institutes

with the University. Includes Co-operative Research Centres and Special Research Centres.

See EXTERNAL ORGANISATIONS for external centres and institutes.


CEREMONIESScope Notes The activities associated with arranging and managing a formal act performed for a special occasion. See

CELEBRATIONS for less formal festivities to honour a particular event. See FUNCTIONS (social) for official or formal social occasions. See ADDRESSES (presentations) for addresses delivered at ceremonies.


CELEBRATIONSFUNCTIONS (Social)

Narrower Terms ACADEMIC DRESSAcceptancesBookingsCateringCOMMITTEESEVENTSGIFTSGRADUATIONSGuest ListsHONORARY DEGREESHonoursInvitationsPOLICYPresentation PackagesPrizesPROTOCOL

Non-Preferred Term CertificationPreferred Term COMPLIANCE



CHACHANCELLOR & DEPUTY CHANCELLOR

Scope Notes ACTIVITY DESCRIPTOR - The processes associated with the election and appointment procedures for Chancellor and Deputy Chancellor.

See PERSONNEL - APPOINTMENTS individual appointment files.

Non-Preferred Term ChangesPreferred Term Alterations

AmendmentsVARIATIONS

Non-Preferred Term Charges (fees)Preferred Term Fees

Non-Preferred Term Charges (legal)Preferred Term INFRINGEMENTS

LITIGATION

Non-Preferred Term Charts (organisation)Preferred Term Organisational Charts

Non-Preferred Term Check ListsPreferred Term INVENTORY

ChequesBroader Terms ACCOUNTING

PAYMENTSTREASURY MANAGEMENT

Related Terms PayrollReceipts

Non-Preferred Term Chief Executive ServicePreferred Term Senior Executive Service (SES)

ChildcareBroader Terms EMPLOYMENT CONDITIONSRelated Terms FacilitiesUse For Terms Children

ChildrenPreferred Term Childcare

Christmas CardsScope Notes Tip: Christmas Cards may be used for cards sent out by the organisation. Christmas cards received by the organisation

should be maintained separate to the filing system.Broader Terms GREETINGS

Non-Preferred Term CircularsPreferred Term Guidelines

CitizenshipScope Notes The product of either registration or naturalisation under the Australian Citizenship Act (Commonwealth).

Broader Terms EMPLOYMENT CONDITIONS



CITUse For Terms Naturalisation

CLAIMSScope Notes The process of administering and managing payments demanded in accordance with an insurance policy as

compensation for injury, death, or denial of rights of a person, or damage to or destruction of property. Includes disputes over rights and ownership, and recompense sought for stolen or lost property. Tip: CASES may be used if payments and other activities associated with the claim need to be handled on the same file, for legislative or operational reasons.

Broader Terms COMPENSATIONINDUSTRIAL RELATIONSLEGAL SERVICESOCCUPATIONAL HEALTH & SAFETY (OH&S)

Related Terms INSURANCEINTELLECTUAL PROPERTYLITIGATIONPAYMENTSTREASURY MANAGEMENT

Narrower Terms Accident Report FormsApplicationsDemarcationDiscriminationFreedom of Information (FOI)HarassmentLegal RepresentationPropertyTheftsVisitors

Use For Terms Disputes (legal)Legal Matters

ClassificationScope Notes The systematic placement of things into categories. Includes the process of devising and applying a scheme whereby

transactional records are categorised in a sytematic and consistent way, to aid the retrieval, creation, maintenance, and disposal of records. Also includes assigning corresponding levels of security for access (to either premises or records) or in determining job levels (or bands) within the organisation.

Broader Terms CONTROLDATA ADMINISTRATIONIMPLEMENTATIONRESTRUCTURINGSECURITYVARIATIONS

Related Terms ArchivesFunctional AnalysisIndexesJob DesignJob EvaluationLibrary MaterialsRecords

Use For Terms Grading

Non-Preferred Term Classification (buildings)



CLAPreferred Term Environmental Heritage

CleaningBroader Terms CONTRACTING-OUT

MAINTENANCE

Clearances (security)Scope Notes Security permissions for people entering the premises. See SECURITY - Classification for records and information

security.Broader Terms SECURITYUse For Terms Security Clearances

Non-Preferred Term Clippings (news)Preferred Term Newscuttings

ClosureBroader Terms DISPOSALRelated Terms Amenities

Facilities

CLUBS & SOCIETIESScope Notes ACTIVITY DESCRIPTOR - The activities associated with student clubs and societies.

Broader Terms STUDENT SERVICES

Non-Preferred Term Clubs (personnel)Preferred Term SOCIAL CLUBS

Non-Preferred Term Co-ordination CommitteesPreferred Term COMMITTEES

Co-researchBroader Terms JOINT VENTURESUse For Terms Cooperation

Code of ConductScope Notes Tip: Place copies of Codes of Conduct signed by staff on the individual's personal file. PERSONNEL - DISCIPLINE

- Offences may be used for breaches of the Code of Conduct. STRATEGIC MANAGEMENT - POLICY may be used for endorsement of the Code of Conduct as policy.

Broader Terms IMPLEMENTATIONPOLICY

Code of EthicsScope Notes Tip: PERSONNEL - DISCIPLINE - Offences may be used for breaches of the Code of Ethics. STRATEGIC

MANAGEMENT - POLICY may be used for the endorsement of the Code of Ethics as policy.Broader Terms IMPLEMENTATION

POLICY

Non-Preferred Term Codes (standards)Preferred Term STANDARDS

Non-Preferred Term CollaborationsPreferred Term JOINT VENTURES

LIAISON



COLCOLLECTION MANAGEMENT

Scope Notes The activities associated with the management of the University’s collections (including both centralised and departmental collections). Includes conservation work.

Broader Terms CULTURAL PRESERVATIONINFORMATION MANAGEMENT

Narrower Terms ACCESSCONTROLDISPOSALLOANS

Non-Preferred Term Collections (money)Preferred Term DONATIONS

Fund Raising

COLLEGES (Residential)Scope Notes ACTIVITY DESCRIPTOR - The activities associated with the management and functioning of residential colleges.


Non-Preferred Term COMScope Notes An acronym for Computer Output Microform.

Preferred Term Computer Output Microform (COM)

Non-Preferred Term Commercial PremisesPreferred Term PROPERTY MANAGEMENT

COMMERCIALISATIONScope Notes The activities associated with the commercial development of products and processes. Includes products and processes

resulting from Research, the supply of Information Technology & Telecommunication products & Professional & Continuing Education services.

Broader Terms RESEARCHSTRATEGIC MANAGEMENT

Narrower Terms JOINT VENTURESLuminis

COMMISSIONSScope Notes The activities associated with the management of committees and working parties.

3rd level terms: establishment (includes terms of reference); membership; minutes and agendas; working papers

Broader Terms CULTURAL PRESERVATION

Non-Preferred Term Commissions (fees)Preferred Term Fees

Non-Preferred Term Commissions (of Inquiry)Preferred Term INQUIRIES

Non-Preferred Term Commissions (royalties)Preferred Term Royalties (payments)

COMMITTEESScope Notes The activities associated with the management of committees and task forces (internal and external, private, local, state,

Commonwealth etc.). Includes the committee's establishment, appointment of members, terms of reference, proceedings, minutes, reports, agendas etc. See MEETINGS for forums and the meetings of individuals and groups that are not considered committees. Tip: This descriptor is used for those committees that are NOT classified under INQUIRIES.



COMBroader Terms ACADEMIC PROGRAMS

CEREMONIESCOMMUNITY RELATIONSCOMPENSATIONCULTURAL PRESERVATIONESTABLISHMENTFINANCIAL MANAGEMENTFLEET MANAGEMENTGOVERNMENT RELATIONSINDUSTRIAL RELATIONSINFORMATION MANAGEMENTLEGAL SERVICESOCCUPATIONAL HEALTH & SAFETY (OH&S)PERSONNELPROPERTY MANAGEMENTRESEARCHSTAFF DEVELOPMENTSTRATEGIC MANAGEMENTSTUDENT SERVICESTECHNOLOGY & TELECOMMUNICATIONS

Related Terms LIAISONMEETINGS

Narrower Terms Access and EquityAffirmative ActionAgendaApplicationsAppointmentsArchivesAttendanceBriefing PapersDiscussion PapersEqual Employment Opportunity (EEO)Ethnic AffairsLibrary MaterialsMembershipMinutesMinutes and AgendaRecordsSchedulesUnionsWorker ParticipationWorking Papers

Use For Terms Advisory CommitteesAdvisory CouncilsCo-ordination CommitteesSubcommitteesTask Forces

CommonwealthAdelaide University DB Name TRIM


COMBroader Terms COMPLIANCE

LEGISLATIONUse For Terms Australian Government

Federal

Non-Preferred Term CommunicationsPreferred Term TECHNOLOGY & TELECOMMUNICATIONS

Non-Preferred Term Communications (lines of)Preferred Term ESTABLISHMENT

Non-Preferred Term Community AwarenessPreferred Term COMMUNITY RELATIONS

COMMUNITY RADIOScope Notes The activities associated with management and administration of the University Radio Station 5UV.


COMMUNITY REACTIONScope Notes ACTIVITY DESCRIPTOR - The process of handling public reaction to the University’s policies and services.

Includes letters of compliant and letters of congratulations or appreciation.

Top Term COMMUNITY RELATIONSScope Notes The function of establishing rapport with the community and raising and maintaining the organisation's broad public

profile. Includes marketing, advertising, media liaison, exhibitions, celebrations, ceremonies, speeches, official representation at functions and participation in community activities. Also includes relationships with professional bodies and industry, the management of customer services, handling reactions to those services, customer consultation and feedback. Tip: In some functional thesauri, aspects of relationships with clients and professional bodies and societies may be dealt with more specifically. In these circumstances, classify with relevant keywords from the organisation's functional thesaurus.

Related Terms GOVERNMENT RELATIONSSTRATEGIC MANAGEMENT

Narrower Terms ADDRESSES (Presentations)ALUMNIARRANGEMENTSBEQUESTSCELEBRATIONSCEREMONIESCOMMITTEESCOMMUNITY RADIOCONFERENCESCONTRACTING-OUTCUSTOMER SERVICEDONATIONSENQUIRIESEXHIBITIONSFOUNDATIONSFUNCTIONS (Social)FUNDRAISINGGIFTSGRANT FUNDINGGREETINGSIMPLEMENTATION



COMINTERNATIONALISATIONJOINT VENTURESLIAISONMARKETINGMEDIA RELATIONSMEETINGSOPEN DAYSOTHER UNIVERSITIESPLANNINGPOLICYPROCEDURESPUBLIC LECTURESPUBLIC REACTIONREPORTINGREPRESENTATIVESREVIEWINGSUBMISSIONSSUGGESTIONSVISITS

Use For Terms Community AwarenessPublic Relations

Top Term COMPENSATIONScope Notes The function of providing compensation to personnel and visitors injured while proceeding to or from work, during

working hours or on the organisation's premises. Includes the rehabilitation of injured workers and compensation for damage to property where such damage is claimed as the organisation's responsibility. See OCCUPATIONAL HEALTH & SAFETY - INSPECTIONS for the inspection of unsafe property. See PROPERTY MANAGEMENT foralterations to property required to make it safe. Tip: COMPENSATION - CASES may be used when an individual's compensation case need to be handled on same file, for legislative or operational reasons. Add the name of the individual as free text. If the individual is not an employee of the organisation, add the subject descriptor Visitors, then the name of the individual as free text. Tip: FINANCIAL MANAGEMENT - REPORTING may be used for reportingto Treasury regarding yearly premium renewals for insurance policies.

Related Terms OCCUPATIONAL HEALTH & SAFETY (OH&S)PERSONNEL

Narrower Terms ACCIDENTSADVICEAGREEMENTSAPPEALS (Decisions)CASESCLAIMSCOMMITTEESCOMPLIANCEINSURANCEPAYMENTSPOLICYPROCEDURESREHABILITATIONREVIEWING

Use For Terms Worker's Compensation

Non-Preferred Term Complaint/Protest lettersAdelaide University DB Name TRIM


COMPreferred Term PUBLIC REACTION

ComplaintsBroader Terms GRIEVANCES

PUBLIC REACTIONRelated Terms Defamation

Harassment

COMPLIANCEScope Notes The activities associated with complying with mandatory or optional accountability, fiscal, legal, regulatory or quality

standards or requirements to which the organisation is subject. Includes compliance with legislation and with national and international standards, such as the ISO 9000 series. See AUDIT for the process of validating compliance against records. See INSPECTIONS for examinations of facilities, items and equipment. Tip: If one of the functions of the organisation is to measure the compliance of other organisations to their policies etc., classify with terms from the organisation's functional thesaurus.

Broader Terms COMPENSATIONEQUIPMENT & STORESFINANCIAL MANAGEMENTFLEET MANAGEMENTGOVERNMENT RELATIONSINDUSTRIAL RELATIONSINFORMATION MANAGEMENTLEGAL SERVICESOCCUPATIONAL HEALTH & SAFETY (OH&S)PERSONNELPROPERTY MANAGEMENTPUBLICATIONRESEARCHSTAFF DEVELOPMENTSTRATEGIC MANAGEMENTTECHNOLOGY & TELECOMMUNICATIONS

Related Terms AUDITCONTRACTING-OUTINQUIRIESINSPECTIONSREPORTINGSTANDARDSTREASURY MANAGEMENT

Narrower Terms ACCREDITATIONActs (parliamentary)Affirmative ActionArchivesBy-lawsCabinet MinutesCommonwealthDiscovery OrdersEnergyEnvironmental Impact Statement/Studies (EIS)Equal Employment Opportunity (EEO)Ethnic Affairs



COMFreedom of Information (FOI)GuidelinesIndependent Commission Against Corruption (ICAC)Legal RequirementsLibrary MaterialsNSWNTODEOPEOmbudsman ActPremier's Annual Portfolio ReviewsPremier's MemorandumQLDQuestions With NoticeQuestions Without NoticeRecordsRegulationsSAStatutory RulesSubpoenasTASVICWA

Use For Terms CertificationDirections/Directives (instructions)LawsLegal MattersStatute Law/StatutesTreasurer's Directions

Non-Preferred Term ComplimentsPreferred Term Appreciation (letters)

Component OptionsBroader Terms ASSESSMENT

Computer Output Microform (COM)Broader Terms CONTROLUse For Terms COM

Non-Preferred Term Computer ProgramsPreferred Term Software

Non-Preferred Term ComputersPreferred Term Hardware (computers)

ConciliationBroader Terms AGREEMENTS

INDUSTRIAL ACTIONUse For Terms Reconciliation (arbitration)

Non-Preferred Term Conditions of EmploymentAdelaide University DB Name TRIM


CONPreferred Term Awards (industrial)

DeterminationsEMPLOYMENT CONDITIONSEnterprise Agreements

CondolencesScope Notes Letters received or sent for condolence. Tip: Place condolence letters for personnel on appropriate personal file.

Broader Terms GREETINGSPUBLIC REACTION

Related Terms Funerals

CONFERENCESScope Notes The activities involved in arranging or attending conferences held either by the organisation or by other organisations.

Includes registrations, publicity, and reports of participants etc. Place published reports and proceedings in the organisation's library or information centre. Link the file and reports and proceedings intellectually.

See ADDRESSES (presentations) for addresses given at a conference.Broader Terms COMMUNITY RELATIONS

STAFF DEVELOPMENTRelated Terms Seminars

Narrower Terms AcceptancesAttendanceBookingsCateringGIFTSInvitationsPresentation Packages

Use For Terms Conventions (conferences)Forums

CONFERENCES & SEMINARSScope Notes ACTIVITY DESCRIPTOR - The activities associated with conferences and seminars held by the University or

affiliated bodies.Broader Terms RESEARCH

Confidentiality AgreementsBroader Terms PRIVACYRelated Terms Freedom of Information (FOI)

Non-Preferred Term Congratulations (letters)Preferred Term Appreciation (letters)

Non-Preferred Term ConservationPreferred Term PRESERVATION

Consolidated Capital Fund (capital assets)Broader Terms ACCOUNTING

FINANCIAL STATEMENTS

Consolidated Recurrent Fund (non-capital assets)Broader Terms ACCOUNTING

FINANCIAL STATEMENTS



CONConsolidated Returns

Broader Terms ACCOUNTING

Consolidated RevenueBroader Terms ACCOUNTING

CONSTRUCTIONScope Notes The process of making or building something.

Broader Terms PROPERTY MANAGEMENTNarrower Terms Alterations

AmenitiesBuilding MaterialsCapital WorksContractsDefaultsDisabled AccessExtensionsFacilitiesSite SignageSpecifications

Use For Terms Pipelines/Pipes (water)

Non-Preferred Term ConsultancyPreferred Term CONTRACTING-OUT

ConsultantsBroader Terms CONTRACTING-OUT

EMPLOYMENT CONDITIONSPOLICY

Related Terms FeesUse For Terms Advisors (external to the agency)

ContractorsSubcontractors

Non-Preferred Term Consultations (advice)Preferred Term ADVICE

Non-Preferred Term ConsumablesPreferred Term EQUIPMENT & STORES

Non-Preferred Term Contents Lists (stock)Preferred Term INVENTORY

Context AnalysisScope Notes The analysis of the legislative, policy, and social context of the organisation in order to assess and respond to

community responses, demand, and future developments.Broader Terms CONTRACTING-OUT

EMPLOYMENT CONDITIONSRelated Terms Functional Analysis

Non-Preferred Term Contingency planPreferred Term Counter Disaster Plan



CONEssential Services Contingency Plan

CONTINUING EDUCATIONScope Notes ACTIVITY DESCRIPTOR - The provision of professional and continuing education by the University of Adelaide

and other institutions.Broader Terms ACADEMIC PROGRAMS

Non-Preferred Term Continuous ImprovementPreferred Term Quality

Non-Preferred Term Contract CleaningPreferred Term CONTRACTING-OUT

MAINTENANCE

Non-Preferred Term Contract HoursPreferred Term Working Hours

Non-Preferred Term Contract ManagementPreferred Term CONTRACTING-OUT

CONTRACTING-OUTScope Notes The activities involved in arranging, procuring and managing the performance of work or the provision of services by

an external contractor or consultant, or by using external bureau services. Sometimes referred to as outsourcing. See TENDERING for the process of receiving and assessing tenders from potential external consultants for services, prior to the contract agreement. Tip: Classify the provision of consultancy services to other organisations with terms from the organisation's functional thesaurus.

Broader Terms COMMUNITY RELATIONSEQUIPMENT & STORESFINANCIAL MANAGEMENTFLEET MANAGEMENTINFORMATION MANAGEMENTLEGAL SERVICESOCCUPATIONAL HEALTH & SAFETY (OH&S)PERSONNELPROPERTY MANAGEMENTRESEARCHSTRATEGIC MANAGEMENTTECHNOLOGY & TELECOMMUNICATIONS

Related Terms COMPLIANCEPOLICYTENDERING

Narrower Terms Address ListsAdvertisingArchivesCampaignsCleaningConsultantsContext AnalysisContractsDefaultsEconomic AppraisalFees



CONFunctional AnalysisLibrary MaterialsMail ServicesPrintingRecordsService Agreements

Use For Terms ConsultancyContract CleaningContract ManagementOut-Sourcing

Non-Preferred Term ContractorsPreferred Term Consultants

ContractsScope Notes Formal signed agreements, excluding service agreements and leases, enforceable by law. See Leases for contracts

relating to the use of premises or equipment for fixed periods.Broader Terms CONSTRUCTION

CONTRACTING-OUTEMPLOYMENT CONDITIONSJOINT VENTURESPLANNINGREVIEWINGTENDERING

Related Terms Bonds (agreements)Service Agreements

Use For Terms Agreements (contracts)

CONTROLScope Notes The activities associated with creating, maintaining and evaluating control mechanisms. Includes classification,

indexing, registration, forms design etc. to ensure maximum control over records and recordkeeping systems. Also includes control mechanisms for other information resources and systems.

Broader Terms COLLECTION MANAGEMENTINFORMATION MANAGEMENTTECHNOLOGY & TELECOMMUNICATIONS

Related Terms AUDITNarrower Terms Archives

BarcodingCataloguesClassificationComputer Output Microform (COM)DesignElectronic Data Interchange (EDI)Finding AidsFolio/Forms ManagementForm Letters (design)IndexesLibrary MaterialsMail ManagementMail ServicesMetadata Management



CONRecordsRegistersRegistrationThesaurus

Non-Preferred Term Conventions (conferences)Preferred Term CONFERENCES

Non-Preferred Term ConversionsPreferred Term Alterations

Non-Preferred Term CooperationPreferred Term Co-research

JOINT VENTURESLIAISON

CopyrightScope Notes The administration of copyright owned by the organisation or seeking permission to use works under copyright owned

by others. Includes the exclusive right by law to reproduce, publish, perform in public, broadcast, make adaptions or otherwise control a literary, dramatic, artistic or electronically produced work.

Broader Terms INFRINGEMENTSINTELLECTUAL PROPERTY

Related Terms DeclarationsPatentsRoyalties (payments)SoftwareTrademarks

Use For Terms Crown Copyright

Non-Preferred Term Core TimePreferred Term Flexible Hours

Non-Preferred Term Corporate FinancePreferred Term FINANCIAL MANAGEMENT

Corporate PlanScope Notes The application of broad systematic management planning to a particular corporate entity. Includes the definition of

the corporate mission, objectives and strategies which provide direction for securing the future. In some organisations Corporate Plans and Strategic Plans may be included in the one document.

Broader Terms IMPLEMENTATIONPLANNING

Related Terms Business PlanStrategic Plan

Non-Preferred Term Corporate PlanningPreferred Term STRATEGIC MANAGEMENT

CORPORATE STYLEScope Notes The activity of compiling and administering guidelines on the consistency in written style, graphic design etc within

the organisation's documents. Includes designing logos, letterhead, stationery, publications etc. that incorporate the corporate image of the organisation. See INFORMATION MANAGEMENT - CONTROL for the design of forms. See COMMUNITY RELATIONS - MARKETING for the promotion of the corporate image. Tip: PUBLICATION - PRODUCTION may be used for the application of the corporate style to specific publications.

Broader Terms PUBLICATION



CORRelated Terms STANDARDS

Narrower Terms Addressing (correspondence)BrochuresDesignHouse StyleLayoutLetterheadLogosNewsletters

Use For Terms Forms of Address (correspondence)Style of Address (correspondence)

CorporatisationScope Notes Public sector enterprises being restructured as 100% government-owned companies, operating under the Companies

Code and with a Board of Directors appointed by the government.Broader Terms POLICY

PROCEDURESRESTRUCTURING

Non-Preferred Term CorrectionsPreferred Term VARIATIONS

CORRUPTIONScope Notes The processes which allow the disclosure of corruption, and strategies for the prevention of corruption. Includes

involvement in corruption prevention projects undertaken by the Independent Commission Against Corruption (ICAC)and the education of staff about corruption prevention disclosures.

Broader Terms FINANCIAL MANAGEMENTSTRATEGIC MANAGEMENT

Narrower Terms Administrative Appeals TribunalDisclosuresFraud

Non-Preferred Term Cost (fees)Preferred Term Fees

Cost Benefit AnalysisScope Notes Measuring the costs of an alternative against the benefits resulting from the alternative.

Broader Terms APPLICATION DEVELOPMENTBUDGETINGPLANNINGREPORTING

Related Terms Economic Appraisal

Non-Preferred Term CostingsPreferred Term Estimates

COUNSELLINGScope Notes The activities associated with giving advice or guidance to an employee for various reasons. Tip: If the counselling is a

result of disciplinary procedures, document the counselling matters on the PERSONNEL - DISCIPLINE file.Broader Terms PERSONNEL

STUDENT SERVICESNarrower Terms Career Counselling

Career Guidance



COUOffencesVolunteers

Use For Terms Guidance (counselling individuals)

Counter Disaster PlanScope Notes A written procedure setting out the measures to be taken to minimise the risks and effects of disasters such as fire,

flood, or earthquake etc. and to recover, save or secure assets should such a disaster occur. May include prevention, preparedness, reaction and recovery techniques.

Broader Terms DATA ADMINISTRATIONDATABASE MANAGEMENTPLANNINGPRESERVATIONRISK MANAGEMENT

Related Terms BackupsEmergency (procedures)Essential Services Contingency PlanPreventative ActionStorage (areas)Vital Records

Use For Terms Contingency planDisaster Recovery Plan

Courier ServicesBroader Terms DISTRIBUTIONRelated Terms DeliveriesUse For Terms Messenger Services

COURSE DELIVERYScope Notes The activities associated with course delivery including teaching methodology, load, hours, charges.

Includes the arrangements related to the delivery of individual courses. Includes non-traditional, technology assisted course delivery. Add ‘Undergraduate’ or ‘Postgraduate’ as appropriate, together with the actual course title in the free text area.

Broader Terms ACADEMIC PROGRAMSNarrower Terms SHORT COURSES

SUMMER SEMESTERTEACHING

COURSE OUTLINESScope Notes The processes associated with the development of course content. Add ‘Undergraduate’ or ‘Postgraduate’ as

appropriate, together with the actual course title in the free text area.Broader Terms ACADEMIC PROGRAMS

Narrower Terms SHORT COURSESSUMMER SEMESTERTEACHING

CoursesScope Notes Tip: Add the names of the courses as free text.

Broader Terms TRAINING

Non-Preferred Term Court casesPreferred Term LITIGATION



CRECredit Ratings

Scope Notes Evaluation of the creditworthiness of an organisation.Broader Terms RISK MANAGEMENT

CREDIT TRANSFERSScope Notes ACTIVITY DESCRIPTOR - The activities associated with recognising academic achievement previously awarded to

a student for the purpose of gaining academic credit within a current University course or vocational prior learning.Broader Terms STUDENT ADMINISTRATION

Criminal Record ChecksBroader Terms EMPLOYMENT CONDITIONS

RECRUITMENTSECURITY

Non-Preferred Term Crown CopyrightPreferred Term Copyright

Non-Preferred Term Crown Solicitor's AdvisingsPreferred Term ADVICE

Non-Preferred Term Crown TenanciesPreferred Term Leases

CultivarsBroader Terms RURAL BUSINESS & FARM MANAGEMENT

Non-Preferred Term Cultural DiversityPreferred Term Ethnic Affairs

Top Term CULTURAL PRESERVATIONScope Notes The function of managing the University historical and art collections. Includes those collections held by departments.

Narrower Terms ACQUISITIONCOLLECTION MANAGEMENTCOMMISSIONSCOMMITTEESDONATIONSEXHIBITIONSPOLICYPRESERVATION

CURRICULUM DEVELOPMENTScope Notes The process of developing curricula for University courses including the initiation and discussion of course proposals.

Includes proposals and reports relating to curriculum development, and supplementary records including working papers, drafts, and administrative arrangements.

Broader Terms ACADEMIC PROGRAMSNarrower Terms SHORT COURSES

SUMMER SEMESTERTEACHING

Customer ProfilesScope Notes Information accumulated about customers which may include details about management structures and decision

making.Broader Terms CUSTOMER SERVICE

MARKETING



CUSCUSTOMER SERVICE

Scope Notes The activities associated with the planning, monitoring and evaluation of services provided to customers by the organisation. See SUGGESTIONS for customer suggestions offered to the organisation.

Broader Terms COMMUNITY RELATIONSINFORMATION MANAGEMENTSTRATEGIC MANAGEMENTTECHNOLOGY & TELECOMMUNICATIONS

Related Terms SUGGESTIONSNarrower Terms ACCESS

After Hours SupportAlternate Dispute Resolution (ADR)ArchivesCustomer ProfilesGuarantees of Service (GOS)Help/Information DesksInterpretersLibrary MaterialsPersons with DisabilitiesRecordsSurveysUser EducationWeb Sites

DAIRYBroader Terms LIVESTOCK SYSTEMS

Non-Preferred Term Damages (payment)Preferred Term PAYMENTS

Non-Preferred Term Danger SignalsPreferred Term SECURITY

Site Signage

DATA ADMINISTRATIONScope Notes The activities associated with maintaining and using the data that is held in a system, either automated or manual.

Includes the maintenance of data dictionaries and the application of vital records and counter disaster plan objectives to safeguard against data loss or corruption. See DATABASE MANAGEMENT for the management of the system that supports the data.

Broader Terms INFORMATION MANAGEMENTRelated Terms DATABASE MANAGEMENT

Narrower Terms ACCESSClassificationCounter Disaster PlanData DictionariesData ProtectionElectronic Data Interchange (EDI)Electronic Data Processing (EDP)Management Information Systems (MIS)ManualsMetadata ManagementPasswords (security)



DATSpecificationsTestsViruses

DATA COLLECTIONBroader Terms RESEARCHRelated Terms Brochures

Business CaseDisseminationLiterary ContributionsNewslettersOral HistoryQuestionnairesSurveys

Data DictionariesScope Notes Dictionaries of data elements within systems and their defining characteristics, eg. size of field, length of field,

character-based or non-character based.Broader Terms APPLICATION DEVELOPMENT

DATA ADMINISTRATIONDATABASE MANAGEMENT

Related Terms Metadata Management

Data ProtectionBroader Terms DATA ADMINISTRATION

PRIVACYSECURITY

DATABASE MANAGEMENTScope Notes The activities associated with the building, prototyping and testing of databases. Includes the management of user

rules, passwords, regular programs of backups and journals and monitoring usage and response times.Broader Terms TECHNOLOGY & TELECOMMUNICATIONSRelated Terms APPLICATION DEVELOPMENT

DATA ADMINISTRATIONNarrower Terms Accuracy Monitors

BackupsCataloguesCounter Disaster PlanData DictionariesInternetIntranetJournal LogsManagement Information Systems (MIS)NetworksPasswords (security)SpecificationsSystems AdministrationVirusesWeb Sites



DEANon-Preferred Term Deaths

Scope Notes Place items relating to the death and funeral of an employee on personal file. See FUNERALS for arrangements. See GREETINGS for condolences on the death of a person on which the organisation does not hold a file. See the Personnel Handbook for matters relating to payments to deceased estates.

Preferred Term Funerals

Non-Preferred Term Debt Collection/RecoveryPreferred Term Debts

DebtsBroader Terms ACCOUNTINGUse For Terms Debt Collection/Recovery

DecentralisationScope Notes The action of distributing administrative powers etc. which had formerly been concentrated in a single area to a

number of authorities on a basis other than that of regionalisation.Broader Terms PLANNING

RESTRUCTURING

DeclarationsScope Notes Signed statements acknowledging details and conditions relating to the subject matter.


Related Terms Copyright

Non-Preferred Term DecorationsScope Notes Includes pictures, posters, plants etc. used for decorating.

Preferred Term Furnishings

Non-Preferred Term Decrees (legal)Preferred Term Proclamations

DeductionsBroader Terms SALARIESRelated Terms Payroll

Non-Preferred Term Deeds (titles)Preferred Term Land Titles

DefamationScope Notes False or unjustified injury of the good reputation of another.

Broader Terms GRIEVANCESPUBLIC REACTION

Related Terms Complaints

DefaultsScope Notes Failure to meet an obligation especially of a financial or legal nature.

Broader Terms CONSTRUCTIONCONTRACTING-OUTEMPLOYMENT CONDITIONSLEASINGLEASING-OUT

Non-Preferred Term Delegated Authority



DELPreferred Term Delegations (authority)

Non-Preferred Term Delegates (representatives)Preferred Term REPRESENTATIVES

Delegations (authority)Broader Terms AUTHORISATION

REPRESENTATIVESUse For Terms Delegated Authority

Financial Delegations

DeliveriesBroader Terms DISTRIBUTIONRelated Terms Courier Services

DemarcationBroader Terms CLAIMS

DISPUTESINDUSTRIAL ACTION

DemolitionBroader Terms DISPOSAL

Non-Preferred Term DemonstrationsPreferred Term EXHIBITIONS

Non-Preferred Term Depositories/DepotsPreferred Term Storage (areas)

DesignBroader Terms CONTROL

CORPORATE STYLEEXHIBITIONSPRODUCTION

Related Terms Brochures

Non-Preferred Term DestructionPreferred Term DISPOSAL

Vandalism

DeterminationsScope Notes Determinations made or handed down by the relevant authorities which affect the salaries and/or working conditions of

personnel. See INDUSTRIAL RELATIONS - ENTERPRISE BARGAINING - Enterprise Agreements for salary agreements between employers and employees.

Broader Terms AGREEMENTSDISCIPLINEGRIEVANCES

Related Terms APPEALS (Decisions)Enterprise Agreements

Use For Terms Conditions of Employment

Non-Preferred Term Development (personnel)Preferred Term STAFF DEVELOPMENT



DIRNon-Preferred Term Directions/Directives (instructions)

Preferred Term COMPLIANCEGuidelinesPOLICY

DISABILITY LIAISONScope Notes ACTIVITY DESCRIPTOR - The activities associated with the provision of support services for students with

disabilities. Includes accessibility issues.Broader Terms STUDENT SERVICES

Disability PlansBroader Terms PLANNINGRelated Terms Access and Equity

Persons with DisabilitiesReasonable Adjustment

Disabled AccessBroader Terms CONSTRUCTION

PLANNINGSECURITY

Non-Preferred Term Disabled/Disabled PersonsPreferred Term Persons with Disabilities

Non-Preferred Term Disagreements (labour)Preferred Term DISPUTES

Non-Preferred Term Disaster Recovery PlanPreferred Term Counter Disaster Plan

Non-Preferred Term Disciplinary Appeals (personnel)Preferred Term DISCIPLINE

DISCIPLINEScope Notes The activities and actions associated with the disciplinary process. Includes investigation, charges, formal inquiries,

punishment and appeals. See INDUSTRIAL RELATIONS - DISPUTES if the discipline results in a dispute. Tip: If the disciplined officer is counselled, add the counselling records to the DISCIPLINE file.

Broader Terms PERSONNELRelated Terms DISPUTES

GRIEVANCESNarrower Terms Determinations

DiscriminationOffencesPunishmentsTheftsVolunteers

Use For Terms Disciplinary Appeals (personnel)Violations

DisclosuresScope Notes Revealing corrupt conduct, serious maladministration or serious and substantial waste in the public sector. Includes

procedures for making disclosures and protecting persons from reprisals. Commonly referred to as 'whistle blowing'.Broader Terms CORRUPTION



DISSECURITY

Related Terms Freedom of Information (FOI)Use For Terms Illegal Disclosure of Information

Leaks (information)Whistle Blowing

Discovery OrdersBroader Terms COMPLIANCE

ENQUIRIESLITIGATION

DiscriminationScope Notes The action of making distinctions between persons on the basis of sex, race, marital status, age, religion, politics,

physical or mental disabilities, sexual preference and membership or non-membership of unions. Includes measures to prevent discrimination in the workplace. See Anti-Discrimination for measures taken to prevent discrimination in the workplace.

Broader Terms CLAIMSDISCIPLINEGRIEVANCESPOLICY

Related Terms Affirmative ActionAnti-DiscriminationEqual Employment Opportunity (EEO)Equal Opportunity TribunalHarassmentPersons with Disabilities

Use For Terms Handicap (discrimination on grounds of)

Discussion PapersBroader Terms COMMITTEES

MEETINGSREPORTING

Non-Preferred Term DisplaysPreferred Term EXHIBITIONS

DISPOSALScope Notes The process of disposing of property no longer required by the organisation, by sale, transfer, termination of lease,

auction, or destruction. Includes destruction or transfer to archives, and the program of activities to facilitate the orderly transfer of semi-active and inactive records from current office space into low-cost or archival storage. Add what is being disposed of as free text. See INFORMATION MANAGEMENT - POLICY for the drafting and authorisation of disposal schedules for records. See MOVING for the transfer of premises, branches or items from one organisation to another or within an organisation without a sale being made or a lease being drawn up.

Broader Terms COLLECTION MANAGEMENTEQUIPMENT & STORESFLEET MANAGEMENTINFORMATION MANAGEMENTPROPERTY MANAGEMENTTECHNOLOGY & TELECOMMUNICATIONS

Narrower Terms AppliancesArchivesAuctions



DISClosureDemolitionElectronic Mail (E-Mail)ExchangesFurnishingsFurnitureHardware (computers)InternetIntranetLANLand TitlesLibrary MaterialsManualsNewscuttingsNewslettersReal EstateRecordsSalesSchedulesSemi-Active RecordsSoftwareTransfersVehiclesVital RecordsVoice MailWAN

Use For Terms DestructionFile DisposalRecords DisposalShredding (records)

Non-Preferred Term Disposal AuthoritiesPreferred Term Disposal Schedules

Disposal SchedulesBroader Terms POLICYUse For Terms Disposal Authorities

Records Retention

DISPUTESScope Notes The process of handling any disagreement pertaining to awards, agreements, demarcation issues, breaches of

injunctions, secret ballots, etc. See DISCIPLINE for disciplining staff members. See INDUSTRIAL RELATIONS - INDUSTRIAL ACTION for disputes that result in lock-outs, strikes and other industrial action.

Broader Terms INDUSTRIAL RELATIONSRelated Terms DISCIPLINE

GRIEVANCESINDUSTRIAL ACTIONLITIGATIONPAYMENTS

Narrower Terms Arbitration



DISDemarcationNegotiationsVolunteersWork to Rules (labour)

Use For Terms Disagreements (labour)

Non-Preferred Term Disputes (legal)Preferred Term CLAIMS

LITIGATION

DisseminationRelated Terms DATA COLLECTION

DISTRIBUTIONScope Notes The activities associated with disseminating items, correspondence, or publications through sales, deliveries, or other

customer services.Broader Terms EQUIPMENT & STORES

INFORMATION MANAGEMENTPUBLICATION

Narrower Terms Address ListsBrochuresCataloguesCourier ServicesDeliveriesInter-Library Loans (ILL)Library MaterialsMailing ListsManualsNewslettersRecords

Use For Terms Supply

DONATIONSScope Notes The activities associated with managing money, items, artefacts or property donated to the organisation, or by the

organisation and or its staff to charities etc. Includes managing unsolicited donations. Tip: Add Bequests as a descriptor for gifts of money, property received by will, etc. Tip: Add Trusts as a descriptor for property or money heldby the organisation on behalf of and for the benefit of other persons or organisations.

Broader Terms COMMUNITY RELATIONSCULTURAL PRESERVATIONINFORMATION MANAGEMENTRESEARCH

Related Terms SOCIAL CLUBSNarrower Terms Archives

BEQUESTSLibrary MaterialsManualsTrusts

Use For Terms Collections (money)

Non-Preferred Term Downgradings (positions)Preferred Term VARIATIONS



DRANon-Preferred Term Draft Acts

Preferred Term Bills (parliamentary)

DRAFTINGScope Notes The activities associated with preparing preliminary drafts or outlines of addresses, reports, plans, sketches, etc. prior

to production. See PUBLICATION - PRODUCTION for classifying master copies of drafts and details relating to layout etc. when drafts are ready for production. See STRATEGIC MANAGEMENT - LEGISLATION for the drafting of legislation.

Broader Terms PUBLICATIONRelated Terms RESEARCH

Narrower Terms Annual ReportBrochuresEqual Employment Opportunity (EEO)Ethnic AffairsLiterary ContributionsNewslettersPublicationsSurveys

Use For Terms Drafts

DraftsPreferred Term DRAFTING

Non-Preferred Term Driving OffencesPreferred Term INFRINGEMENTS

Non-Preferred Term Duties Statements (establishment)Non-Preferred Term E-Mail

Scope Notes An acronym for Electronic Mail.Preferred Term Electronic Mail (E-Mail)

Non-Preferred Term EAPSScope Notes An acronym for Ethnic Affairs Policy Statement.

Preferred Term Ethnic Affairs

Economic AppraisalScope Notes The process of providing an analysis of the costs and benefits of a project including a comparison of a range of

options.Broader Terms BUDGETING

CONTRACTING-OUTEVALUATIONPLANNINGREPORTINGTENDERING

Related Terms Cost Benefit Analysis

Economic ForecastingBroader Terms BUDGETINGUse For Terms Forecasts

Non-Preferred Term EDIScope Notes An abbreviation for Electronic Data Interchange.



EDIPreferred Term Electronic Data Interchange (EDI)

Non-Preferred Term EDPScope Notes An abbreviation for Electronic Data Processing.

Preferred Term Electronic Data Processing (EDP)

Non-Preferred Term EEOScope Notes An abbreviation for Equal Employment Opportunity.

Preferred Term Equal Employment Opportunity (EEO)

Non-Preferred Term EISScope Notes An abbreviation for Environmental Impact Statement or Studies.

Preferred Term Environmental Impact Statement/Studies (EIS)

ElectricityScope Notes See Energy for energy management planning, policy, procedures and reports.

Broader Terms INSTALLATIONMAINTENANCE

Related Terms EnergyHeating

Use For Terms Power (electricity)

Electronic Data Interchange (EDI)Scope Notes The transfer of structured data by agreed message standards from computer to computer by electronic means.

Electronic Data Interchange (EDI) can also be applied to the exchange of transactions such as orders and invoices between trading partners.

Broader Terms CONTROLDATA ADMINISTRATIONEVALUATION

Use For Terms EDI

Electronic Data Processing (EDP)Scope Notes The application of computers to operational systems of the organisation, such as accounting and stock control.

Broader Terms DATA ADMINISTRATIONUse For Terms EDP

Electronic Mail (E-Mail)Broader Terms DISPOSAL

POLICYPRIVACYPROCEDURESRISK MANAGEMENTSECURITYSTANDARDS

Related Terms Mail ManagementRecords

Use For Terms E-Mail

Non-Preferred Term Electronic SurveillancePreferred Term SECURITY

Eligibility ListsBroader Terms RECRUITMENT



EMEEmergency (procedures)

Scope Notes Written procedures to be followed in the event of an emergency. Includes evacuation procedures, fire drill, and first aidprocedures. See Counter Disaster Plan for planning for prevention, preparedness, reaction and recovery from disasters. See Essential Services Contingency Plan for planning for the continued availability of essential services (of separate from the Counter Disaster Plan).

Broader Terms POLICYPROCEDURESSECURITY

Related Terms Counter Disaster PlanEssential Services Contingency PlanEvacuationsFire DrillFire EscapesFirst Aid

Non-Preferred Term Employee ParticipationPreferred Term REPRESENTATIVES

Worker Participation

Non-Preferred Term Employee RelationsPreferred Term INDUSTRIAL RELATIONS

Non-Preferred Term EmployeesPreferred Term PERSONNEL

EMPLOYMENT CONDITIONSScope Notes The activities associated with managing the general conditions of employment for personnel. See the Personnel

Handbook for matters relating to employment and recruitment.Broader Terms PERSONNELRelated Terms POLICY

PROCEDURESSEPARATIONS

Narrower Terms Aboriginal Employment SchemeAddress ListsAppointmentsApprenticeshipsAttendanceBarriers (overtime, etc.)Cadets/Cadetships (personnel)ChildcareCitizenshipConsultantsContext AnalysisContractsCriminal Record ChecksDefaultsFlexible HoursFlexible Work PracticesHealth DeclarationsInductionInterpreters



EMPJob Assist SchemePerformance AgreementsPromotions (personnel)RedeploymentSCHOLARSHIPSSecondmentsSenior Executive Service (SES)Time SheetsTraineeshipsTransfersVolunteersWorking Hours

Use For Terms Casual Employees/LabourConditions of EmploymentRelief/Relieving StaffTemporary Staff

Non-Preferred Term Employment HoursPreferred Term Working Hours

EnergyScope Notes Managing, controlling and economising the energy usage of the organisation. Includes planning strategies, drafting

policy, and reporting on energy usage.Broader Terms COMPLIANCE

PLANNINGPOLICYPROCEDURESREPORTING

Related Terms ElectricityHeating

ENQUIRIESScope Notes The activities associated with the handling of requests for information about the organisation and its services by the

general public or another organisation. See INQUIRIES for investigations of inquiry by parliamentary committees. Tip: INFORMATION MANAGEMENT - ENQUIRIES - Freedom of Information (FOI) may be used for requests for information regarding Freedom of Information (FOI). See INFORMATION MANAGEMENT - CASES where all aspects of a Freedom of Information (FOI) application need to be handled on one file, for legislative or operational reasons.

Broader Terms COMMUNITY RELATIONSINFORMATION MANAGEMENTPUBLICATION

Narrower Terms ArchivesDiscovery OrdersFreedom of Information (FOI)Help/Information DesksLibrary MaterialsMinisterial CertificatesRecords

Use For Terms Inquiries (request for information)



ENRENROLMENT

Scope Notes ACTIVITY DESCRIPTOR - The processes associated with arranging and conducting student enrolments. Includes re-enrolment, transfer of students, exclusion and suspension of enrolment.

See ADMISSION for student admission and entry requirements.

See SELECTION for student selection.

Broader Terms STUDENT ADMINISTRATION

Enterprise AgreementsScope Notes The results of discussions between employers and employee representatives that review employment practices to more

appropriately meet both the employee and the organisation's needs.Broader Terms ENTERPRISE BARGAININGRelated Terms DeterminationsUse For Terms Conditions of Employment

Workplace Agreements

ENTERPRISE BARGAININGScope Notes The process where employees negotiate increased pay or other benefits with their employers in exchange for the

implementation of working arrangements that improve the performance of the organisation. Includes the activities associated with establishing and implementing an enterprise agreement.

Broader Terms INDUSTRIAL RELATIONSNarrower Terms Enterprise Agreements

NegotiationsUnions

EntitlementsBroader Terms ALLOWANCES

LEAVE

Non-Preferred Term Entrance ExamsPreferred Term Examinations

Non-Preferred Term Entry (to premises, etc)Preferred Term ACCESS

Environmental HeritageScope Notes Those buildings, works, relics or places considered to be of historic, scientific, cultural, social, archeological,

architectural, natural or aesthetic significance by organisations such as the Heritage Council of New South Wales or the National Trust of Australia.

Broader Terms PRESERVATIONRelated Terms Heritage Assistance Program (HAP)Use For Terms Classification (buildings)

HeritageHistorical PropertiesNational Heritage

Environmental Impact Statement/Studies (EIS)Broader Terms COMPLIANCE

EXHIBITIONSPRESERVATION

Use For Terms EIS



EQUEqual Employment Opportunity (EEO)

Scope Notes Programs to provide workplaces that are free from all forms of unlawful discrimination and harassment and which assist members of Equal Employment Opportunity (EEO) groups to overcome past or present disadvantage.

Broader Terms COMMITTEESCOMPLIANCEDRAFTINGEVALUATIONIMPLEMENTATIONMEETINGSPLANNINGPOLICYPROCEDURESPRODUCTIONREPORTINGRESEARCHREVIEWINGTRAINING

Related Terms Access and EquityAffirmative ActionAnti-DiscriminationDiscriminationEqual Opportunity TribunalEthnic AffairsODEOPE

Use For Terms EEOEqual Rights

Equal Opportunity TribunalScope Notes The Tribunal hears and gives judgement on complaints of discrimination arising on the grounds of sex, race, marital

status, sexual preference, impairment or age. Complaints may be referred following investigations at the Anti-Discrimination Board.

Broader Terms GRIEVANCESRelated Terms Anti-Discrimination

Anti-Discrimination BoardDiscriminationEqual Employment Opportunity (EEO)

Non-Preferred Term Equal RightsPreferred Term Equal Employment Opportunity (EEO)

Non-Preferred Term EquipmentPreferred Term EQUIPMENT & STORES

Top Term EQUIPMENT & STORESScope Notes The function of acquiring, supplying, maintaining, repairing and disposing of equipment and stores stocked and used

by the organisation. Items of equipment include instruments, implements, tools, machines, plant, furniture and furnishings. Stores include chemicals, hardware, homeware items, kitchen/cleaning items, medical supplies and stationary. See TECHNOLOGY AND TELECOMMUNICATIONS for the management of telecommunications and technological equipment such as telephones, facsimiles and computer hardware and software. See FINANCIAL MANAGEMENT - ASSET REGISTER for the monitoring and assessment of equipment with an economic life of over 12 months. See PROPERTY MANAGEMENT - FIT-OUTS if equipment is acquiried as part of a fit-out.

Narrower Terms ACQUISITION



EQUAGREEMENTSALLOCATIONARRANGEMENTSAUDITCOMPLIANCECONTRACTING-OUTDISPOSALDISTRIBUTIONEVALUATIONINSPECTIONSINSTALLATIONINVENTORYLEASINGLEASING-OUTMAINTENANCEPOLICYPROCEDURESREVIEWINGSECURITYSTOCKTAKETENDERING

Use For Terms ConsumablesEquipmentPlant (equipment)Stores

ErgonomicsBroader Terms HEALTH PROMOTION

Essential Services Contingency PlanScope Notes A plan that enables organisations to identify and assess risks which could disrupt essential services and functions,

predict likely problems and plan to avoid or minimise impact. See Counter Disaster Plan if the Contingency Plan is being developed as part of a Counter Disaster Plan.

Broader Terms PLANNINGRISK MANAGEMENT

Related Terms BackupsCounter Disaster PlanEmergency (procedures)Preventative ActionVital Records

Use For Terms Contingency plan

Top Term ESTABLISHMENTScope Notes The function of establishing and changing the organisational structure through establishing and reviewing positions.

Includes classification and grading of positions and the preparation of organisational charts. See PERSONNEL - RECRUITMENT for records on recruitment to individual positions. Tip: ESTABLISHMENT - VARIATIONS may be used for the activities involved in varying individual positions and processes. Add the title of the position as free text. ESTABLISHMENT - RESTRUCTURING may be used for the activities involved in re-assessing the structure and resources of sections or of the organisation in its entirety. Add the name of the group of positions or organisational unit as free text.

Related Terms PERSONNELSTRATEGIC MANAGEMENT



ESTNarrower Terms COMMITTEES

EVALUATIONMEETINGSPLANNINGPOLICYPROCEDURESREPORTINGRESTRUCTURINGREVIEWINGUNIVERSITY COUNCILVACANCIESVARIATIONS

Use For Terms Administrative StructureCommunications (lines of)Positions (establishment)Structure (positions)

EstimatesBroader Terms BUDGETING

REPORTINGUse For Terms Costings

Financial EstimatesForecasts

ETHICSScope Notes ACTIVITY DESCRIPTOR - The activities associated with maintaining and implementing codes of research practice.


Ethnic AffairsScope Notes Recognition of the principles of cultural diversity to ensure that government and business enable people from ethnic

communities to be an integral part of social, cultural and economic life.Broader Terms AGREEMENTS

COMMITTEESCOMPLIANCEDRAFTINGEVALUATIONIMPLEMENTATIONMEETINGSPLANNINGPOLICYPROCEDURESPRODUCTIONREPORTINGRESEARCHREVIEWINGTRAINING

Related Terms Affirmative ActionEqual Employment Opportunity (EEO)

Use For Terms Cultural DiversityEAPS



ETHMulti-Cultural Affairs

EvacuationsBroader Terms POLICY

PROCEDURESSECURITY

Related Terms Emergency (procedures)

EVALUATIONScope Notes The process of determining the suitability of potential or existing programs, items of equipment, systems or services in

relation to meeting the needs of the given situation. Includes ongoing monitoring. See PERFORMANCE MANAGEMENT - Performance Evaluation for the evaluation of employee performance. See MODELLING for testing and evaluating systems. See REVIEWING for the re-evaluation process (after implementation, use and monitoring).

Broader Terms EQUIPMENT & STORESESTABLISHMENTINFORMATION MANAGEMENTPERSONNELSTRATEGIC MANAGEMENTTECHNOLOGY & TELECOMMUNICATIONS

Related Terms IMPLEMENTATIONMODELLINGPERFORMANCE MANAGEMENTRESEARCHREVIEWING

Narrower Terms Business CaseEconomic AppraisalElectronic Data Interchange (EDI)Equal Employment Opportunity (EEO)Ethnic AffairsFeasibility StudiesFunctional AnalysisGuarantees of Service (GOS)Job EvaluationLANLibrary MaterialsMonitoringPerformance IndicatorsPost Implementation ReviewProductivityProgress ReviewProjectsProposalsQualityQuestionnairesRecordsResource AllocationSoftwareSurveysSystems Integration



EVAUser EducationWAN

Use For Terms Assessments

EVENTSScope Notes ACTIVITY DESCRIPTOR - The activities associated with arranging and managing University functions.

Broader Terms CEREMONIESNarrower Terms INFORMAL

OFFICIAL

ExaminationsBroader Terms LEAVE

TRAININGUse For Terms Entrance Exams

EXCHANGE PROGRAMSScope Notes ACTIVITY DESCRIPTOR - The activities associated with student exchange programs with overseas universities.


Non-Preferred Term Exchange Programs (scholarships)Preferred Term SCHOLARSHIPS

ExchangesScope Notes The exchange of goods. See Interchange Programs for the exchange of people.

Broader Terms ACQUISITIONDISPOSALTRAINING

EXHIBITIONSScope Notes The activities associated with using organisational material in mounted displays for the purpose of informing or

educating the viewer, or promoting the activities, services, projects, or programs of the organisation.Broader Terms COMMUNITY RELATIONS

CULTURAL PRESERVATIONNarrower Terms Acceptances

DesignEnvironmental Impact Statement/Studies (EIS)InvitationsOpenings

Use For Terms DemonstrationsDisplaysFoyer DisplaysPresentations (displays)Shows (exhibitions)

ExpenditureBroader Terms ACCOUNTING

TREASURY MANAGEMENT

EXPERIMENTATIONScope Notes ACTIVITY DESCRIPTOR - The activities associated with the management of animal and human experimentation.


Expressions of InterestAdelaide University DB Name TRIM


EXPBroader Terms TENDERING

ExtensionsBroader Terms CONSTRUCTION

FIT-OUTSUse For Terms Additions

EXTERNAL RELATIONSScope Notes KEYWORD - The function of establishing rapport with the wider community and raising and maintaining the

University’s broad public profile. Includes marketing, media liaison, speeches, official representation at functions and participation in community activities. Also includes relationships with other tertiary education institutions and representative bodies.

Broader Terms STRATEGIC MANAGEMENT

FacilitiesScope Notes Work areas provided separate to general office working areas, e.g. conference rooms, reception areas, interview rooms

etc. See Amenities for recreational areas provided.Broader Terms ARRANGEMENTS

CONSTRUCTIONMAINTENANCE

Related Terms ChildcareClosure

Use For Terms Lobbies (reception areas)Reception AreasTraining Areas/RoomsWaiting RoomsWorkshops (premises)

Farm and Structural EquipmentBroader Terms AGRICULTURAL ENGINEERING & SAFETY

Farm ServicesBroader Terms ANIMAL MANAGEMENT

Farm StructuresBroader Terms AGRICULTURAL ENGINEERING & SAFETY

Fault ReportsBroader Terms OPERATIONS

Feasibility StudiesBroader Terms APPLICATION DEVELOPMENT

EVALUATIONPLANNINGREPORTING

Related Terms Pilots

Non-Preferred Term FederalPreferred Term Commonwealth

FeesScope Notes Money other than salary or allowances, charged to or by an organisation for items or services rendered.

Broader Terms CONTRACTING-OUTLEASING



FEELEASING-OUTSTUDENT FINANCIALS

Related Terms ConsultantsUse For Terms Charges (fees)

Commissions (fees)Cost (fees)

FEES & CHARGESScope Notes ACTIVITY DESCRIPTOR - The activities associated with the determination and collection of fees and charges

imposed on students.Broader Terms STUDENT FINANCIALS

FELLOWSHIPSScope Notes The activities associated with the award of fellowships.


Non-Preferred Term File DisposalPreferred Term DISPOSAL

Non-Preferred Term File ManagementPreferred Term INFORMATION MANAGEMENT

Records

FINANCIAL ASSISTANCEScope Notes ACTIVITY DESCRIPTOR - The activities associated with establishing and implementing financial assistance

schemes for students in financial hardship.Broader Terms ALLOCATIONRelated Terms Investments

LOANSUse For Terms Benefits (financial assistance)

Non-Preferred Term Financial DelegationsPreferred Term Delegations (authority)

Non-Preferred Term Financial EstimatesPreferred Term Estimates

Top Term FINANCIAL MANAGEMENTScope Notes The function of managing the organisation's financial resources. Includes establishing, operating, and maintaining

accounting systems controls and procedures, financial planning, framing budgets and budget submissions, obtaining grants, managing funds in the form of allocations from the Consolidated Fund and revenue from charging, trading and investments. Also includes the monitoring and analysis of assets to assist the delivery of economic and social services to government, industry and the community. See STRATEGIC MANAGEMENT for long term organisational planning. Tip: FINANCIAL MANAGEMENT - ASSET REGISTER may be used for the monitoring and assessment of the assets of the organisation. The relevant keyword (EQUIPMENT & STORES, FLEET MANAGEMENT, PROPERTY MANAGEMENT or TECHNOLOGY & TELECOMMUNICATIONS) may be used for operational activities involving assets, such as their acquisition, operation, maintenance and disposal.

Narrower Terms ACCOUNTINGACQUISITIONADVICEALLOCATIONASSET REGISTERAUDITAUTHORISATION



FINBUDGETINGCOMMITTEESCOMPLIANCECONTRACTING-OUTCORRUPTIONFINANCIAL STATEMENTSGRANT FUNDINGINSURANCEINVENTORYMEETINGSPAYMENTSPLANNINGPOLICYPROCEDURESREPORTINGREVENUEREVIEWINGRISK MANAGEMENTSALARIESSTANDARDSSuperannuationTENDERINGTREASURY MANAGEMENT

Use For Terms Corporate Finance

FINANCIAL STATEMENTSScope Notes The process of compiling annual statements presented in prescribed tabular form showing receipts and payments, both

actual and budgeted for the current financial year and the actual amounts received or paid for the previous financial year.

Broader Terms FINANCIAL MANAGEMENTRelated Terms ACCOUNTING

Narrower Terms Balance SheetsConsolidated Capital Fund (capital assets)Consolidated Recurrent Fund (non-capital assets)Public MoneysREVENUE

Finding AidsScope Notes The descriptive media, published and unpublished, manual or electronic, created by a records, archives or library

program to establish physical or administrative and intellectual control over records and other holdings.Broader Terms CONTROLRelated Terms Archives

CataloguesLibrary MaterialsRecordsRegisters

Fire detection & controlBroader Terms AGRICULTURAL ENGINEERING & SAFETY

Fire DrillAdelaide University DB Name TRIM


FIRBroader Terms POLICY

PROCEDURESSECURITY

Related Terms Emergency (procedures)Use For Terms Fire Procedures

Fire EscapesBroader Terms MAINTENANCE

SECURITYRelated Terms Emergency (procedures)

Fire ProceduresPreferred Term Fire Drill

First AidBroader Terms ACQUISITION

LEAVEPROCEDURESREPRESENTATIVESTRAINING

Related Terms Emergency (procedures)Registers

FIT-OUTSScope Notes The process of refurbishing a workplace internally. Includes painting, floor coverings, furnishings, furniture, fittings

and equipment. Tip: FIT-OUTS may be used if furniture and equipment are obtained as part of a fit-out. If not, EQUIPMENT & STORES - ACQUISITION may be used.

Broader Terms PROPERTY MANAGEMENTRelated Terms MOVING

Narrower Terms AlterationsExtensionsFurnishingsFurniture

Top Term FLEET MANAGEMENTScope Notes The function of acquiring, managing, maintaining, repairing and disposing of vehicles. Vehicles are any means of

conveyance owned or used by the organisation to transport people or items. See FINANCIAL MANAGEMENT - ASSET REGISTER for the monitoring and analysis of the agency's fleet as a corporate asset. Tip: FINANCIAL MANAGEMENT - REPORTING may be used for reporting to Treasury regarding yearly premium renewals for insurance policies.

Narrower Terms ACCIDENTSACQUISITIONALLOWANCESARRANGEMENTSAUTHORISATIONCOMMITTEESCOMPLIANCECONTRACTING-OUTDISPOSALINFRINGEMENTSINSURANCELEASING



FLEMAINTENANCEMEETINGSPOLICYPROCEDURESREPORTINGTENDERING

Use For Terms Transport

Non-Preferred Term Flex Leave/TimePreferred Term Flexible Hours

Flexible HoursBroader Terms EMPLOYMENT CONDITIONS

PLANNINGREPORTING

Related Terms Time SheetsWorking Hours

Use For Terms Attendance Sheets (flexible hours system)Core TimeFlex Leave/Time

Flexible Work PracticesBroader Terms EMPLOYMENT CONDITIONSRelated Terms Reasonable Adjustment

Non-Preferred Term FOIPreferred Term Freedom of Information (FOI)

Folio/Forms ManagementBroader Terms CONTROL

Non-Preferred Term Food (services)Preferred Term Catering

forNon-Preferred Term Forecasts

Preferred Term Economic ForecastingEstimates

Form Letters (design)Broader Terms CONTROL

Non-Preferred Term Forms of Address (correspondence)Preferred Term CORPORATE STYLE

Non-Preferred Term ForumsPreferred Term CONFERENCES

MEETINGS

FOUNDATIONSScope Notes ACTIVITY DESCRIPTOR - The activities associated with the management of University sponsored foundations.

Includes the Don Dunston Foundation.



FOUBroader Terms COMMUNITY RELATIONS

Non-Preferred Term Foyer DisplaysPreferred Term EXHIBITIONS

FraudBroader Terms CORRUPTION

Freedom of Information (FOI)Scope Notes Obtaining access to information held as records by government agencies, government ministers, and other public

bodies in accordance with Freedom of Information (FOI) legislation. Includes policy and procedural rules regarding Freedom of Information (FOI). Tip: INFORMATION MANAGEMENT - CASES - Freedom of Information (FOI) may be used when the case needs to be handled on the same file, for legislative or operational reasons. Add the name ofthe applicant as free text.

Broader Terms ADVICEAPPEALS (Decisions)CASESCLAIMSCOMPLIANCEENQUIRIESPLANNINGPOLICYPROCEDURESREPORTING

Related Terms ArchivesConfidentiality AgreementsDisclosuresLibrary MaterialsMinisterial CertificatesRecords

Use For Terms FOI

FuelBroader Terms ACQUISITIONUse For Terms Gas

Oil (fuel)Petrol

FULL FEE COURSESScope Notes ACTIVITY DESCRIPTOR - The processes associated with the provision of full fee paying courses.

Broader Terms ACADEMIC PROGRAMS

Functional AnalysisScope Notes A functional appraisal of organisations as a whole in order to form a comprehensive picture of what the organisation

does and how it documents its activities.Broader Terms CONTRACTING-OUT

EVALUATIONPLANNINGPROCEDURESRESEARCHREVIEWING

Related Terms Classification



FUNContext Analysis

FUNCTIONSScope Notes ACTIVITY DESCRIPTOR - The activities associated with University involvement in external functions. Includes

invitations to events.

FUNCTIONS (Social)Scope Notes The process of organising and managing an official or formal social occasion conducted by the organisation to enhance

its internal and external relationships, or to promote its services and image. See CELEBRATIONS for informal organisational festivities to honour a particular event. See CEREMONIES for formal ceremonial occasions. See ADDRESSES (presentations) for addresses given at social functions.


CELEBRATIONSCEREMONIES

Narrower Terms AcceptancesBookingsCateringFund RaisingGIFTSGuest ListsInvitationsOpeningsPresentation PackagesPROTOCOL

Fund RaisingBroader Terms FUNCTIONS (Social)Use For Terms Collections (money)

FUNDRAISINGScope Notes The activities associated with the University’s fundraising efforts in the wider community. Includes specific appeals.


Non-Preferred Term Funds (money)Preferred Term ACCOUNTING

FuneralsScope Notes Tip: Place items relating to the funerals of employees on their personal file.

Broader Terms ARRANGEMENTSLEAVEPROCEDURES

Related Terms CondolencesUse For Terms Burials

Deaths

FurnishingsScope Notes Moveable items that contribute to the interior decorations of a place, e.g. floor coverings, paintings, plants, lights,

curtains, coffee tables etc.Broader Terms ACQUISITION

DISPOSALFIT-OUTS

Use For Terms Decorations



FURFurniture

Scope Notes Tip: Add the type of furniture as free text if neccesary.Broader Terms ACQUISITION

DISPOSALFIT-OUTS

Non-Preferred Term Furniture (personal effects)Preferred Term Property

GaragesBroader Terms ARRANGEMENTS

MAINTENANCE

Non-Preferred Term Garbage DisposalPreferred Term Waste Removal

Non-Preferred Term GardeningPreferred Term Grounds

Non-Preferred Term GasPreferred Term Fuel

Non-Preferred Term Gas PipesPreferred Term Plumbing

GIFTSScope Notes ACTIVITY DESCRIPTOR - The activities associated with managing items and artefacts presented to the University

as gifts. Includes gifts given by the University to others.Broader Terms CELEBRATIONS

CEREMONIESCOMMUNITY RELATIONSCONFERENCESFUNCTIONS (Social)

Use For Terms Presents

Non-Preferred Term Goods ShedsPreferred Term Storage (areas)

Non-Preferred Term GOSScope Notes An acronym for Guarantees of Service.

Preferred Term Guarantees of Service (GOS)

Top Term GOVERNMENT RELATIONSScope Notes The function of administering the formal relationship between the organisation and those processes of government not

covered by other general administrative or functional keywords. Includes the organisation's relationship with Ministers and Members of Parliament and the political processes of Government; liaison with bodies carrying out investigations and participating in formal inquires and investigations such as Royal Commissions, and inquiries by Parliamentary Committees and the Ombudsman; and relationships with other Local, State, Commonwealth or overseas governments. This keyword is NOT designed to cover regular ongoing contact between Government agencies, which should be classified under the relevant keyword. See COMMUNITY RELATIONS for the relationship between the organisation and community groups. See INFORMATION MANAGEMENT for the management of Freedom of Information (FOI)applications.

Related Terms COMMUNITY RELATIONSLEGAL SERVICES

Narrower Terms ADDRESSES (Presentations)



GOVADVICEAGREEMENTSCOMMITTEESCOMPLIANCEIMPLEMENTATIONINQUIRIESJOINT VENTURESMEETINGSPOLICYPROCEDURESREPORTINGREPRESENTATIONSREPRESENTATIVESREVIEWINGSUBMISSIONSVISITS

Use For Terms Cabinet Matters

Non-Preferred Term GradingPreferred Term Classification

GRADUATIONSScope Notes The activities associated with the University’s conferring of awards. Including the certificates issued, occasional

addresses and arrangements.Broader Terms CEREMONIES

STUDENT ADMINISTRATION

GRANT FUNDINGScope Notes The activities associated with the application for and receipt of grants. Tip: If the organisation is involved in

administering the provision of grants to other organisations classify with terms from the organisation's functional thesaurus.

Broader Terms COMMUNITY RELATIONSFINANCIAL MANAGEMENTRESEARCHSTRATEGIC MANAGEMENT

Related Terms ALLOCATIONNarrower Terms Applications

SCHOLARSHIPSUse For Terms GRANTS

GRANTSScope Notes ACTIVITY DESCRIPTOR - The activities associated with the establishment and award of research grants. Includes

fellowships and the promotion of available grants.Broader Terms RESEARCHPreferred Term GRANT FUNDING

Non-Preferred Term Grants (scholarships)Preferred Term SCHOLARSHIPS

GREATScope Notes An acronym for Government and Related Employees Appeal Tribunal. Permitted acronym.

Broader Terms APPEALS (Decisions)



GREGRIEVANCES

GREETINGSScope Notes The activities associated with preparing and sending letters of appreciation or condolences. Includes mailing lists for

Christmas cards.Broader Terms COMMUNITY RELATIONSRelated Terms PUBLIC REACTION

Narrower Terms Address ListsAppreciation (letters)Christmas CardsCondolences

GRIEVANCESScope Notes The activities associated with the handling and resolution of grievances. Includes handling complaints over perceived

discrimination, or those arising over work environment, work organisation or distribution, peers, supervisors or subordinates. Also includes complaints regarding the provision of access to opportunities such as training, equipment, promotion, or higher duties. See COMMUNITY RELATIONS - PUBLIC REACTION for grievances from the public.Tip: PERSONNEL - GRIEVANCES may be used for grievances regarding employees. INDUSTRIAL RELATIONS -GRIEVANCES may be used if the issue is likely to have organisational or sector-wide impact. See INDUSTRIAL RELATIONS - DISPUTES if the grievance results in a formal industrial relations dispute.

Broader Terms INDUSTRIAL RELATIONSPERSONNELSTUDENT ADMINISTRATION

Related Terms DISCIPLINEDISPUTESINDUSTRIAL ACTION

Narrower Terms Access and EquityAllegationsAnti-Discrimination BoardComplaintsDefamationDeterminationsDiscriminationEqual Opportunity TribunalGREATHarassmentVolunteersWork to Rules (labour)

GroundsBroader Terms MAINTENANCE

SECURITYRelated Terms LandscapingUse For Terms Gardening

Lawns (grounds)

Group CertificatesBroader Terms SALARIES

Guarantees of Service (GOS)Broader Terms CUSTOMER SERVICE

EVALUATION



GUAPOLICY

Use For Terms GOS

Guest ListsBroader Terms ARRANGEMENTS

CELEBRATIONSCEREMONIESFUNCTIONS (Social)

Non-Preferred Term Guidance (advice to/from departments)Preferred Term ADVICE

Non-Preferred Term Guidance (counselling individuals)Preferred Term COUNSELLING

GuidelinesScope Notes Principle put forward to set standards or determine a course of action. Includes guidelines devised by both internal and

external sources of authority, rules and instructions.Broader Terms COMPLIANCE

POLICYPROCEDURESSTANDARDS

Related Terms ManualsUse For Terms Circulars

Directions/Directives (instructions)Instructions

Non-Preferred Term Handicap (discrimination on grounds of)Preferred Term Discrimination

Non-Preferred Term Handicapped PersonsPreferred Term Persons with Disabilities

Non-Preferred Term Handouts (literature)Preferred Term Brochures

Non-Preferred Term HAPScope Notes An acronym for Heritage Assistance Program.

Preferred Term Heritage Assistance Program (HAP)

HarassmentScope Notes Vexation or worry caused by repeated attacks or importunities of any kind. Add the type of harassment as free text if

necessary.Broader Terms CLAIMS

GRIEVANCESRelated Terms Anti-Discrimination

ComplaintsDiscrimination

Hardware (computers)Scope Notes The machinery in a computer system, including keyboard, screen, central processing unit (CPU), modems, cabling,

printers etc.Broader Terms ACQUISITION

DISPOSAL



HARMAINTENANCEOPERATIONS

Use For Terms Computers

HazardsBroader Terms HEALTH PROMOTION

INSPECTIONSRISK MANAGEMENT

Health DeclarationsBroader Terms EMPLOYMENT CONDITIONS

RECRUITMENT

HEALTH PROMOTIONScope Notes The process of promotion by the organisation of programs which encourage the establishment and maintenance of a

healthy work environment.Broader Terms OCCUPATIONAL HEALTH & SAFETY (OH&S)

Narrower Terms ErgonomicsHazardsMaterial Safety Data Sheets (MSDS)

HEALTH UNITSBroader Terms RESEARCH

Non-Preferred Term Hearings (appeals)Preferred Term APPEALS (Decisions)

Non-Preferred Term Hearings (legal)Preferred Term LITIGATION

HeatingBroader Terms INSTALLATION

MAINTENANCERelated Terms Electricity

Energy

Help/Information DesksBroader Terms CUSTOMER SERVICE

ENQUIRIESOPERATIONS

Related Terms After Hours Support

Non-Preferred Term HeritagePreferred Term Environmental Heritage

Heritage Assistance Program (HAP)Broader Terms PRESERVATIONRelated Terms Environmental HeritageUse For Terms HAP

Heritage CouncilScope Notes The body which makes recommendations to the Minister relating to the conservation, exhibition, provision of access

to, or the publication of information concerning items of environmental heritage. It also carries out investigations, research and inquiries relating to the same items.



HERBroader Terms PRESERVATIONRelated Terms Preservation Order

Heritage PrecinctScope Notes A precinct (that is, an area containing buildings, works, relics etc.) for the time being designated as a heritage precinct

in an interim conservation order.Broader Terms PRESERVATION

Higher DutiesBroader Terms ALLOWANCES

PERFORMANCE MANAGEMENTRelated Terms Interchange Programs

Non-Preferred Term Hiring (of items)Preferred Term Leases

Non-Preferred Term Historical PropertiesPreferred Term Environmental Heritage

HolidaysScope Notes Includes public holidays and proclaimed local holidays. Tip: Add the type of holiday as free text if necessary.

Broader Terms LEAVE

HONORARY DEGREESScope Notes ACTIVITY DESCRIPTOR - The processes associated with the award of honorary degrees.

Broader Terms CEREMONIES

HonoursScope Notes Titles, honorary degrees, awards etc. conferred on persons as a token of respect, distinction or achievement. Excludes

scholarships, prizes and gifts. Includes awards (eg. Duke of Edinburgh Award). Tip: Place items on awards/honours given to personnel on the appropriate personal file.

Broader Terms CELEBRATIONSCEREMONIES

Related Terms PrizesUse For Terms Awards (honours)

HORSE HUSBANDRY & MANAGEMENT

Hotels/MotelsBroader Terms ARRANGEMENTSRelated Terms Bookings

Non-Preferred Term Hours of Duty/Employment/WorkPreferred Term Working Hours

Non-Preferred Term Hours of Opening (premises)Preferred Term Business Hours

Non-Preferred Term House File NotesPreferred Term Ministerial Briefings

Non-Preferred Term House NotesPreferred Term Ministerial Briefings

House Style



HOUBroader Terms CORPORATE STYLE

Human Resouce Management (HRM)Scope Notes This is an 'overarching function.' It is too large to be pitched at the keyword level. See COMPENSATION for the

provision of compensation to personnel and visitors. See OCCUPATIONAL HEALTH & SAFETY (OH&S) for the administration of occupational health and safety (OH&S) in the workplace. See PERSONNEL for the management of employees. See STAFF DEVELOPMENT for the development of staff skills to maximise their potential and increase their productivity.

Humidity ControlBroader Terms MAINTENANCE

Non-Preferred Term ICACScope Notes An acronym for Independent Commission Against Corruption.

Preferred Term Independent Commission Against Corruption (ICAC)

Non-Preferred Term ILLScope Notes An abbreviation for inter-library loans.

Preferred Term Inter-Library Loans (ILL)

Non-Preferred Term Illegal Disclosure of InformationPreferred Term Disclosures

Impact StatementScope Notes Analysis statement, usually of a financial nature, on proposed legislation to determine the possible positive and

negative effects on the organisation.Broader Terms LEGISLATION

REPORTING

IMPLEMENTATIONScope Notes The activities associated with carrying out or putting into action, plans, policies, procedures or instructions, all of

which could be internally or externally driven. Includes manual or automated databases, applications or systems, but excludes the installation of equipment. Also includes monitoring to ensure that the implementation goes according to schedule and that standards are met. See REVIEWING to re-evaluate the objectives of the plan, procedure etc., that was implemented.

Broader Terms COMMUNITY RELATIONSGOVERNMENT RELATIONSINFORMATION MANAGEMENTSTRATEGIC MANAGEMENTTECHNOLOGY & TELECOMMUNICATIONS

Related Terms AUDITEVALUATIONINQUIRIES

Narrower Terms Access and EquityAccuracy MonitorsAnti-DiscriminationBusiness PlanBusiness Process Re-Engineering (BPR)CampaignsClassificationCode of ConductCode of EthicsCorporate PlanEqual Employment Opportunity (EEO)



IMPEthnic AffairsInternetLibrary MaterialsMonitoringODEOPEPilotsProjectsStrategic PlanSystems IntegrationThesaurusWaste Reduction

IncrementsBroader Terms SALARIES

Non-Preferred Term IndemnitiesPreferred Term INSURANCE

Independent Commission Against Corruption (ICAC)Broader Terms COMPLIANCE

INQUIRIESREPORTINGSUBMISSIONS

Related Terms SubpoenasUse For Terms ICAC

IndexesBroader Terms CONTROLRelated Terms Classification

INDIGENOUS STUDENT SUPPORTScope Notes ACTIVITY DESCRIPTOR - The activities associated with the provision of support services for indigenous students.

Includes Wilto Yerlo and indigenous community based programs.

See ADMISSIONS for Aboriginal and Torres Strait Islander University entry programs.

See ACADEMIC PROGRAMS for the Centre for Aboriginal Studies Music.


InductionBroader Terms EMPLOYMENT CONDITIONS

TRAINING

INDUSTRIAL ACTIONScope Notes The activities associated with dealing with a failure or refusal to attend or perform work in association with a dispute

between management and workers. Includes lock-outs, strikes etc. Tip: INDUSTRIAL RELATIONS - DISPUTES may be used for disputes that do not involve industrial action.

Broader Terms INDUSTRIAL RELATIONSRelated Terms DISPUTES

GRIEVANCESNarrower Terms Alternate Dispute Resolution (ADR)

Conciliation



INDDemarcationUnionsWork to Rules (labour)

Use For Terms Settlements (strikes)

Non-Preferred Term Industrial AwardsPreferred Term Awards (industrial)

Top Term INDUSTRIAL RELATIONSScope Notes The function of establishing formal relations with the organisation's employees and their representatives to achieve a

harmonious workplace. Includes negotiations conducted to obtain determinations, agreements or awards, industrial disputes settled within the organisation or by an external arbiter and reports of the state of industrial relations within the organisation. See PERSONNEL - DISCIPLINE for the activities associated with the disciplining of staff. See PERSONNEL - GRIEVANCES for the activities associated with handling staff grievances. However, INDUSTRIAL RELATIONS - GRIEVANCES may be used if the issue is likely to have organisational or sector-wide impact. See INDUSTRIAL RELATIONS - DISPUTES if the grievance or discipline results in a formal industrial relations dispute.

Related Terms PERSONNELNarrower Terms ADVICE

AGREEMENTSALLOWANCESAPPEALS (Decisions)CLAIMSCOMMITTEESCOMPLIANCEDISPUTESENTERPRISE BARGAININGGRIEVANCESINDUSTRIAL ACTIONINSURANCEMEETINGSPLANNINGPOLICYPROCEDURESREPORTING

Use For Terms Employee RelationsWorkplace Relations

INFORMALScope Notes ACTIVITY - The activities associated with arranging and managing unofficial functions associated with the

University’s community life.Broader Terms EVENTS

Non-Preferred Term Information (privacy)Preferred Term PRIVACY

Non-Preferred Term Information LeafletsPreferred Term Brochures



INFTop Term INFORMATION MANAGEMENT

Scope Notes The function of managing the organisation's information resources. Includes creating, capturing, registering, classifying, indexing, storing, retrieving and disposing of records and developing strategies to manage records. Also includes the acquisition, control and disposal of library and other information products, items kept for reference purposes, and the provision of services to internal and external customers, based on information resources. Data administration, archival records and the handling of Freedom of Information (FOI) requests are also classified under this keyword.

Related Terms TECHNOLOGY & TELECOMMUNICATIONSNarrower Terms ACCESS

ACQUISITIONAPPEALS (Decisions)AUDITCASESCOLLECTION MANAGEMENTCOMMITTEESCOMPLIANCECONTRACTING-OUTCONTROLCUSTOMER SERVICEDATA ADMINISTRATIONDISPOSALDISTRIBUTIONDONATIONSENQUIRIESEVALUATIONIMPLEMENTATIONINSPECTIONSINTELLECTUAL PROPERTYINVENTORYMEETINGSPLANNINGPOLICYPRESERVATIONPRIVACYPROCEDURESREPORTINGREVIEWINGRISK MANAGEMENTSECURITYSTANDARDSSUGGESTIONS

Use For Terms File ManagementInformation RetrievalINFORMATION SERVICESLibrary ManagementRecords ManagementRecords ServicesRegistry



INFINFORMATION MANAGEMENT & TECHNOLOGY

Scope Notes This is an 'overarching function.' It is too large to be pitched at the keyword level. See INFORMATION MANAGEMENT for the management of information resources. See TECHNOLOGY & TELECOMMUNICATIONS for the management of technological systems and equipment.

Non-Preferred Term Information RetrievalPreferred Term INFORMATION MANAGEMENT

Non-Preferred Term INFORMATION SERVICESPreferred Term INFORMATION MANAGEMENT

Non-Preferred Term Information SheetsPreferred Term Brochures

Non-Preferred Term Information Technology & Telecommunications (IT&T)Preferred Term TECHNOLOGY & TELECOMMUNICATIONS

INFRINGEMENTSScope Notes The activities associated with handling breaches of rules. Includes driving or traffic infringements and infringements of

the organisation's intellectual property. See guidelines relating to the discipline process in the Personnel Handbook andsee DISCIPLINE for classifying discipline and counselling records. See INTELLECTUAL PROPERTY for other intellectual property issues.

Broader Terms FLEET MANAGEMENTLEGAL SERVICESPERSONNEL

Related Terms INTELLECTUAL PROPERTYNarrower Terms Copyright

DeclarationsParkingPatentsRoyalties (payments)SoftwareTrademarksVehicles

Use For Terms Breaches (of laws etc.)Charges (legal)Driving OffencesViolations

Non-Preferred Term InjuriesPreferred Term ACCIDENTS

INQUIRIESScope Notes The activities associated with liaising with bodies carrying out inquiries, and participating in them. Inquiries are

investigations carried out by persons or bodies who have been empowered to inquire and report on a subject, such as Royal Commissions, Parliamentary and Ombudsman's inquiries. Includes the organisation's participation in the inquiryby providing evidence in the form of records, submissions or staff. See ENQUIRIES for general enquiries for information. Tip: Place copies of proceedings and reports of the Inquiry in the organisation's library or information centre. Link the file and proceedings and reports intellectually.

Broader Terms GOVERNMENT RELATIONSLEGAL SERVICES

Related Terms COMPLIANCEIMPLEMENTATIONLEGISLATION



INQMEETINGSPROCEDURESREPORTINGSUBMISSIONS

Narrower Terms Independent Commission Against Corruption (ICAC)Ombudsman ActSubpoenasTranscripts

Use For Terms Commissions (of Inquiry)Investigations

Non-Preferred Term Inquiries (request for information)Preferred Term ENQUIRIES

INSPECTIONSScope Notes The process of official examinations of facilities, equipment and items, to ensure compliance with agreed standards

and objectives. Add the name of the body undertaking the inspection. See INQUIRIES for external investigations governed by terms of reference. See AUDIT for the formal process of checking and validating against records. See COMPLIANCE for complying with standards and requirements. Tip: OCCUPATIONAL HEALTH & SAFETY (OH&S) - INSPECTIONS may be used for the inspection of unsafe property. Tip: If a function of the organisation is to conduct inspections of other organisations, classify with terms from the organisation's functional thesaurus.

Broader Terms EQUIPMENT & STORESINFORMATION MANAGEMENTOCCUPATIONAL HEALTH & SAFETY (OH&S)PROPERTY MANAGEMENTTECHNOLOGY & TELECOMMUNICATIONS

Related Terms AUDITCOMPLIANCESTANDARDS

Narrower Terms HazardsquipRecordsWorkplace Inspection

Use For Terms Investigations

INSTALLATIONScope Notes Actvities involved in placing equipment in position and connecting and adjusting it for use. See IMPLEMENTATION

for checking that the system meets required standards.Broader Terms EQUIPMENT & STORES

PROPERTY MANAGEMENTTECHNOLOGY & TELECOMMUNICATIONS

Narrower Terms Air ConditioningElectricityHeatingInternetIntranetLANLightingNetworksPlumbingSoftware



INSSoundproofing (premises)VentilationVoice MailWAN

Non-Preferred Term InstructionsPreferred Term Guidelines

PROCEDURES

INSURANCEScope Notes The process of taking out premiums to cover loss or damage to property or premises, and to cover customers and staff

against injury or death resulting from incidents on the organisation's premises or whilst engaged during employment. Tip: FINANCIAL MANAGEMENT - REPORTING may be used for reporting to Treasury regarding yearly premium renewals for insurance policies.

Broader Terms COMPENSATIONFINANCIAL MANAGEMENTFLEET MANAGEMENTINDUSTRIAL RELATIONSPERSONNELPROPERTY MANAGEMENT

Related Terms CLAIMSNarrower Terms Property

VehiclesWarranties

Use For Terms IndemnitiesPolicies (insurance)

INTELLECTUAL PROPERTYScope Notes The activities involved in managing the agency's intellectual property, both published and unpublished. Includes

copyright, patents and trademarks, royalties and matters of confidentiality such as trade secrets which are not available to the public under Freedom of Information (FOI) legislation. See INFRINGEMENTS for infringements of intellectualproperty.

Broader Terms INFORMATION MANAGEMENTLEGAL SERVICESPUBLICATIONRESEARCHTECHNOLOGY & TELECOMMUNICATIONS

Related Terms CLAIMSINFRINGEMENTS

Narrower Terms CopyrightDeclarationsLibrary MaterialsPatentsRecordsRoyalties (payments)SoftwareTrademarks

Inter-Library Loans (ILL)Broader Terms ACQUISITION

DISTRIBUTIONRelated Terms Library Materials



INTUse For Terms ILL

Interchange ProgramsScope Notes Programs set up to encourage interchange of staff in order to promote an infusion of new and innovative ideas in the

agency, to improve communication between organisations and to provide career development and motivation for staff.Broader Terms TRAININGRelated Terms Higher DutiesUse For Terms Work Exchanges

InterdepartmentalScope Notes Matters between two or more departments within the Public Service.

Broader Terms JOINT VENTURES

Non-Preferred Term Intermediate (records)Preferred Term Semi-Active Records

Non-Preferred Term International Fellowships/ScholarshipsPreferred Term SCHOLARSHIPS

INTERNATIONAL STUDENT SUPPORTScope Notes ACTIVITY DESCRIPTOR - The activities associated with the provision of support services for international students.


INTERNATIONALISATIONScope Notes ACTIVITY DESCRIPTOR - The activities associated with international relations, including overseas universities.

See STUDENT ADMINISTRATION - EXCHANGE PROGRAMS for student exchanges.

Broader Terms ACADEMIC PROGRAMSCOMMUNITY RELATIONS

InternetScope Notes A world-wide loose affiliation of interconnected computer systems through which subscribers can navigate to obtain

services and share information at various layers of detail with organisations and individuals around the world. Tip: PUBLICATION - PRODUCTION may be used for converting publications to HTML for loading onto the Internet.

Broader Terms ACQUISITIONDATABASE MANAGEMENTDISPOSALIMPLEMENTATIONINSTALLATIONMAINTENANCEPRODUCTIONSECURITYSTANDARDS

Related Terms IntranetListservsWeb Sites

InterpretersBroader Terms CUSTOMER SERVICE

EMPLOYMENT CONDITIONSUse For Terms Translators

Non-Preferred Term Interview Committees (selection)Preferred Term Selection Panel



INTInterviews

Scope Notes Includes job interviews and radio and television interviews.Broader Terms MEDIA RELATIONS

RECRUITMENTRelated Terms Oral HistoryUse For Terms Media Interviews (public relations)

Newspaper InterviewsPress BriefingsPress ConferencesRadio Interviews (community relations)

IntranetScope Notes A private network that uses internet protocols and applications. Tip: PUBLICATION - PRODUCTION may be used

for converting publications to HTML for loading onto the Intranet.Broader Terms ACQUISITION

DATABASE MANAGEMENTDISPOSALINSTALLATIONMAINTENANCEPRODUCTIONSTANDARDS

Related Terms InternetListservsWeb Sites

INVENTORYScope Notes The activities associated with listing and preparing lists of items and assets in the possession of the organisation. See

STOCKTAKE for listing items in order to replace them. See AUDIT for the formal process of checking and validating against records. See FINANCIAL MANAGEMENT - ASSET REGISTER for keeping an inventory of assets.

Broader Terms EQUIPMENT & STORESFINANCIAL MANAGEMENTINFORMATION MANAGEMENT

Related Terms STOCKTAKENarrower Terms Archives

Library MaterialsPlant CardsRecords

Use For Terms Check ListsContents Lists (stock)Records Inventory

Non-Preferred Term InvestigationsPreferred Term INQUIRIES

INSPECTIONS

InvestmentsBroader Terms BUDGETING

PLANNINGREPORTING

Related Terms Capital WorksFINANCIAL ASSISTANCE



INVSecurities

InvitationsBroader Terms CELEBRATIONS

CEREMONIESCONFERENCESEXHIBITIONSFUNCTIONS (Social)VISITS

InvoicesBroader Terms ACCOUNTING

PAYMENTS

ItinerariesBroader Terms ARRANGEMENTS

Job Assist SchemeScope Notes A policy on managing excess employees and ensuring that employees are well prepared for employment changes

resulting from restructuring.Broader Terms EMPLOYMENT CONDITIONS

SEPARATIONS

Job DesignBroader Terms PLANNING

RESTRUCTURINGVARIATIONS

Related Terms ClassificationJob Evaluation

Job EvaluationScope Notes When positions within the organisation are evaluated to maximise the effective, efficient, and economical management

of the functions and activities of the organisation.Broader Terms EVALUATION

REPORTINGRelated Terms Classification

Job Design

Non-Preferred Term Job VacanciesPreferred Term VACANCIES

JOINT VENTURESScope Notes The activities involved in managing joint operations between departments, either within the organisation or with other

organisations, or with the government, where there is a contract, joint contribution of funds and/or time. Also includesprivate sector ventures with public sector organisations, and co-research or collaboration between inter-departmental units, departments or organisations. See ADVICE for formal advisings. See LIAISON for other collaboration between organisations that are not considered joint ventures.

Broader Terms COMMERCIALISATIONCOMMUNITY RELATIONSGOVERNMENT RELATIONSPUBLICATION

Related Terms ADVICEAGREEMENTS



JOILIAISON

Narrower Terms Co-researchContractsInterdepartmentalService Agreements

Use For Terms CollaborationsCooperation

Journal LogsScope Notes Record and report occurrences and data/time transactions on the database eg. additions, deletions, modifications. Can

be used to recover data when systems fail.Broader Terms DATABASE MANAGEMENT

LANScope Notes An acronym for Local Area Network. Permitted acronym.

Broader Terms ACQUISITIONDISPOSALEVALUATIONINSTALLATIONMAINTENANCEOPERATIONSPLANNINGREVIEWINGSECURITYSTANDARDS

Related Terms NetworksWAN

Use For Terms Local Area Network (LAN)

Non-Preferred Term Land ManagementPreferred Term PROPERTY MANAGEMENT

Land TitlesBroader Terms ACQUISITION

DISPOSALLEASINGLEASING-OUT

Use For Terms Deeds (titles)Titles (land)

Non-Preferred Term Landscape Architecture/GardeningPreferred Term Landscaping

LandscapingBroader Terms MAINTENANCERelated Terms GroundsUse For Terms Landscape Architecture/Gardening

Non-Preferred Term Lawns (grounds)Preferred Term Grounds

Non-Preferred Term LawsAdelaide University DB Name TRIM


LAWPreferred Term COMPLIANCE

LEGISLATION

Non-Preferred Term LawsuitsPreferred Term LITIGATION

LayoutBroader Terms CORPORATE STYLE

PRODUCTION

Non-Preferred Term LeafletsPreferred Term Brochures

Non-Preferred Term Leaks (information)Preferred Term Disclosures

Non-Preferred Term Lease AgreementsPreferred Term Leases

Non-Preferred Term Leased PremisesPreferred Term Leases

LEASINGLEASING-OUT

LeasesScope Notes A contract by which an owner grants the use of buildings, land, equipment or items to another person for a named

period, usually for payment. See Contracts or Service Agreements for other types of signed formal agreements.Broader Terms LEASING

LEASING-OUTRelated Terms Rental PaymentsUse For Terms Crown Tenancies

Hiring (of items)Lease AgreementsLeased PremisesRental (of items)Tenancies

LEASINGScope Notes The activities involved in leasing items, equipment, accommodation, premises or real estate from another organisation.

See CONTRACTING-OUT for the leasing of services or personnel to the organisation. See LEASING-OUT where theorganisation is leasing out to another organisation.

Broader Terms EQUIPMENT & STORESFLEET MANAGEMENTPROPERTY MANAGEMENTTECHNOLOGY & TELECOMMUNICATIONS

Related Terms ACQUISITIONLEASING-OUT

Narrower Terms DefaultsFeesLand TitlesLeasesLicencesPermits



LEAReal EstateRental PaymentsTenancy AgreementVehicles

Use For Terms Leased Premises

LEASING-OUTScope Notes The activities involved in leasing-out items, equipment, accomodation, premises or real estate to another organisation

or person for a specified period and agreed price. Includes the formal documentation setting out conditions, rights, responsibilities etc. of both parties. Also includes subleasing. See LEASING for leasing from another organisation. Tip: Classify the contracting of services or personnel to another organisation with terms from the organisation's functional thesaurus.

Broader Terms EQUIPMENT & STORESPROPERTY MANAGEMENTTECHNOLOGY & TELECOMMUNICATIONS

Related Terms LEASINGNarrower Terms Defaults

FeesLand TitlesLeasesLicencesPermitsReal EstateRental PaymentsSubleasingTenancy AgreementVehicles

Use For Terms Leased Premises

LEAVEScope Notes The process of administering leave for which staff are eligible. Includes unauthorised leave taken by staff. Add the type

of leave as free text if required.Broader Terms PERSONNELRelated Terms POLICY

Narrower Terms AccrualEntitlementsExaminationsFirst AidFuneralsHolidaysLiabilityRedundancyRosters

Use For Terms Vacations (leave)

Non-Preferred Term Leave LoadingsPreferred Term Loadings (salaries)

LedgersBroader Terms ACCOUNTING

TREASURY MANAGEMENT



LEGNon-Preferred Term Legal Action/Proceedings

Preferred Term LITIGATION

Non-Preferred Term Legal DisputesPreferred Term LITIGATION

Non-Preferred Term Legal MattersPreferred Term ADVICE

CLAIMSCOMPLIANCELEGISLATIONLITIGATIONPRIVACY

Legal RepresentationBroader Terms APPEALS (Decisions)

CLAIMSLITIGATIONREPRESENTATIVES

Legal RequirementsBroader Terms COMPLIANCE

LEGISLATIONLITIGATION

Top Term LEGAL SERVICESScope Notes The function of providing legal services to the organisation. Includes the interpretation and provision of advice to the

organisation regarding legal matters, the drawing up of legal agreements and the handling of legal action and disputes. Also includes legal advice received from in-house consultants and external sources including the Crown Solicitor's Office. See STRATEGIC MANAGEMENT - LEGISLATION for the formulation and amendment of legislation which provides the legislative basis for the organisation. See GOVERNMENT RELATIONS - ADVICE for advice given on legislation formulated by other government bodies. See GOVERNMENT RELATIONS - INQUIRIES for summons to produce documents or people to give evidence in court. Tip: The relevant keyword and COMPLIANCE may be used for compliance with legislation that has an impact on the operations of a particular area, eg. OCCUPATIONAL HEALTH & SAFETY (OH&S) - COMPLIANCE - Name of Legislation. Tip: This term is only meant to apply to the general legal needs of the organisation. It will need to be developed further within the organisation's functional thesaurus, by organisations with specific legal responsibilities, such as the Crown Solicitor's Office.

Related Terms GOVERNMENT RELATIONSSTRATEGIC MANAGEMENT

Narrower Terms ADVICEAGREEMENTSCLAIMSCOMMITTEESCOMPLIANCECONTRACTING-OUTINFRINGEMENTSINQUIRIESINTELLECTUAL PROPERTYLITIGATIONMEETINGSPLANNINGPOLICY



LEGPROCEDURESREPORTINGREVIEWINGSUBMISSIONS

Non-Preferred Term LegationsPreferred Term REPRESENTATIVES

LEGISLATIONScope Notes The process of making laws. Includes Local, State, Commonwealth and overseas Acts, Bills and subsections of Acts,

and amendments to each. See COMPLIANCE for compliance with legislation that may have an impact on the operation of a particular area, eg. OCCUPATIONAL HEALTH & SAFETY (OH&S) - COMPLIANCE - Name of Legislation and year. See ADVICE for advice given on legislation.

Broader Terms STRATEGIC MANAGEMENTUNIVERSITY ACT

Related Terms INQUIRIESNarrower Terms Acts (parliamentary)

AmendmentsBy-lawsCommonwealthImpact StatementLegal RequirementsNSWNTProclamationsQLDRegulationsSASchedulesStatutory RulesTASVICWA

Use For Terms Acts of ParliamentLawsLegal MattersStatute Law/Statutes

Non-Preferred Term Lending (borrowing)Preferred Term LOANS

LetterheadBroader Terms CORPORATE STYLE

PRODUCTION

Letters of IntroductionBroader Terms VISITS

LiabilityBroader Terms LEAVE

RISK MANAGEMENT



LIALIAISON

Scope Notes The activities associated with maintaining regular general contact between the organisation and professional associations, professionals in related fields, other private sector organisations and community groups. Includes sharing informal advice and discussions, membership of professional associations and collaborating on projects that are not joint ventures. See relevant keyword or GOVERNMENT RELATIONS for relationships with Government agencies. See ADVICE for formal advisings. See JOINT VENTURES for collaboration between organisations that involves contracts, joint contributions of time and/or funding. See COMMITTEES or MEETINGS for liaison through committees or meetings. Tip: If LIAISON is not an adequate term to describe the organisation's professional relationships, classify with terms from the organisation's functional thesaurus.

Broader Terms COMMUNITY RELATIONSSTUDENT SERVICES

Related Terms ADVICECOMMITTEESJOINT VENTURESMEETINGS

Narrower Terms MembershipProposals

Use For Terms CollaborationsCooperation

Non-Preferred Term Liaison Officer (representatives)Preferred Term REPRESENTATIVES

Non-Preferred Term Library ManagementPreferred Term INFORMATION MANAGEMENT

Library MaterialsBroader Terms ACQUISITION

COMMITTEESCOMPLIANCECONTRACTING-OUTCONTROLCUSTOMER SERVICEDISPOSALDISTRIBUTIONDONATIONSENQUIRIESEVALUATIONIMPLEMENTATIONINTELLECTUAL PROPERTYINVENTORYMEETINGSPLANNINGPOLICYPRESERVATIONPRIVACYPROCEDURESREPORTINGREVIEWINGRISK MANAGEMENTSECURITY



LIBSTANDARDSSUGGESTIONS

Related Terms ArchivesClassificationFinding AidsFreedom of Information (FOI)Inter-Library Loans (ILL)RecordsStorage (areas)

LicencesBroader Terms APPLICATION DEVELOPMENT

LEASINGLEASING-OUTSECURITY

Related Terms Software

LightingBroader Terms INSTALLATION

MAINTENANCE

ListservsScope Notes Automatic mailing list server of the Bitnet, to which the organisation subscribes, and accesses through Electronic Mail

(E-Mail).Broader Terms ACQUISITION

MAINTENANCEOPERATIONS

Related Terms InternetIntranetManagement Information Systems (MIS)Web Sites

Literary ContributionsScope Notes Published contributions to professional literature in the field.

Broader Terms DRAFTINGPRODUCTION

Related Terms DATA COLLECTION

LITIGATIONScope Notes The activities involved in managing lawsuits or legal proceedings between the agency and other parties. See CLAIMS

for claims that do not result in litigation. See DISPUTES for disputes that do not result in litigation.Broader Terms LEGAL SERVICESRelated Terms CLAIMS

DISPUTESNarrower Terms Administrative Appeals Tribunal

ArbitrationDiscovery OrdersLegal RepresentationLegal RequirementsSubpoenas

Use For Terms Arraignments



LITCases (legal)Charges (legal)Court casesDisputes (legal)Hearings (legal)LawsuitsLegal Action/ProceedingsLegal DisputesLegal MattersProsecutionsSuits/Summonses (legal)

LIVESTOCK SYSTEMSScope Notes Activity - Use for systems research in areas such as livestock nutrition, reproductive technologies, health and welfare,

genetic selection, wool growth and quality, and meat productionBroader Terms RESEARCHRelated Terms UNIVERSITY RESEARCH CENTRES

Narrower Terms ANIMAL HEALTHBEEFDAIRYPASTURESPIGSPOULTRYSHEEP

Loading DocksBroader Terms MAINTENANCE

SECURITYRelated Terms Pest Control

Loadings (salaries)Broader Terms SALARIESRelated Terms PayrollUse For Terms Leave Loadings

LOANSScope Notes The activities associated with the lending of items or money to and by the University. Includes agreements or contracts

relating to the loan of items from other institutions.Broader Terms ACQUISITION

ADVICEBUDGETINGCOLLECTION MANAGEMENTPLANNING

Related Terms FINANCIAL ASSISTANCEUse For Terms Borrowing (lending)

Lending (borrowing)

Non-Preferred Term Lobbies (reception areas)Preferred Term Facilities

Non-Preferred Term Local Area Network (LAN)Preferred Term LAN



LOCPrompt Location [Dept. of ]

Scope Notes Location [Dept. of ]This prompt requires the name of the department in which the tutor is to be working, eg Clinical Nursing, Surgery, General Practice.

For department use the abbreviation Dept.Narrower Terms *Name [Surname, Title, Given Names]

Log BooksBroader Terms PROCEDURES

REPORTING

LogosBroader Terms CORPORATE STYLE

PRODUCTION

LuminisBroader Terms COMMERCIALISATION

MachineryBroader Terms RURAL BUSINESS & FARM MANAGEMENT

Mail ManagementScope Notes Procedures and/or guidelines involved in mail management.

Broader Terms CONTROLRelated Terms Electronic Mail (E-Mail)

Mail Services

Mail ServicesScope Notes Includes the private sector, State Mail and Australia Post Services.

Broader Terms CONTRACTING-OUTCONTROLPROCEDURESTENDERING

Related Terms Mail ManagementUse For Terms Australia Post Services

Post (mail)PostagePostal Deliveries/Services

Mailing ListsBroader Terms DISTRIBUTION

Non-Preferred Term Mains (water)Preferred Term Plumbing

MAINTENANCEScope Notes The activities associated with the upkeep, repair, servicing and preservation of internal/external conditions of premises,

equipment, vehicles etc.Broader Terms EQUIPMENT & STORES

FLEET MANAGEMENTPROPERTY MANAGEMENTTECHNOLOGY & TELECOMMUNICATIONS



MAINarrower Terms Air Conditioning

AmenitiesBreak-insCapital WorksCleaningElectricityFacilitiesFire EscapesGaragesGroundsHardware (computers)HeatingHumidity ControlInternetIntranetLANLandscapingLightingListservsLoading DocksNetworksPest ControlPlumbingRepairServicingSoftwareSoundproofing (premises)Storage (areas)VandalismVehiclesVentilationWANWarrantiesWaste RemovalWater Supply

Use For Terms Contract Cleaning

Maintenance equipmentBroader Terms AGRICULTURAL ENGINEERING & SAFETY

Management Information Systems (MIS)Scope Notes Managing information systems designed to support managerial decision making , e.g. statistical databases used for

planning. This information can be used in a variety of ways which will support organisational adminstrative functions.Broader Terms DATA ADMINISTRATION

DATABASE MANAGEMENTPLANNING

Related Terms ACCESSListservs

Use For Terms MIS



MANManuals

Broader Terms ACQUISITIONAPPLICATION DEVELOPMENTDATA ADMINISTRATIONDISPOSALDISTRIBUTIONDONATIONS

Related Terms Guidelines

MARKETINGScope Notes The process of analysing, creating and selling products and services. Includes market research, sales forecasting,

advertising, media releases, promotion, pricing and product evaluation. Tip: PERSONNEL - MARKETING should only be used for recruitment campaigns.

Broader Terms COMMUNITY RELATIONSPERSONNELPUBLICATION

Related Terms MEDIA RELATIONSNarrower Terms Advertising

CampaignsCustomer ProfilesMedia ReleasesPresentation PackagesSPONSORSHIPSurveys

Use For Terms Public Image

Master CopiesBroader Terms AGREEMENTS

POLICYPRODUCTION

Non-Preferred Term Master KeysPreferred Term SECURITY

Material Safety Data Sheets (MSDS)Scope Notes Gives a summary of what a chemical is, and the effects of long and short term exposure. Usually obtained from

Workcover or from the manufacturers of products.Broader Terms HEALTH PROMOTION

RISK MANAGEMENTUse For Terms MSDS

Non-Preferred Term MBOScope Notes An abbreviation for Management by Objectives.

Preferred Term Objectives

Media CommentsScope Notes Comments made by the media relating to the organisation or its environment. See Newscuttings for general articles on

the organisation.Broader Terms MEDIA RELATIONSRelated Terms Media Releases

NewscuttingsUse For Terms Press Comments



MEDNon-Preferred Term Media Interviews (public relations)

Preferred Term Interviews

MEDIA RELATIONSScope Notes The activities associated with establishing a relationship between the media and the organisation. Includes cultivating

media contacts, coordinating access to the media, authorising and issuing press releases and briefings, and organising media interviews.

Broader Terms COMMUNITY RELATIONSRelated Terms MARKETING

Narrower Terms InterviewsMedia CommentsMedia ReleasesNewscuttingsPROTOCOLPublic Comment

Use For Terms Press Briefings

Media ReleasesBroader Terms MARKETING

MEDIA RELATIONSRelated Terms Media CommentsUse For Terms Newspaper Articles/Clippings

Press Releases

MEETINGSScope Notes The activities associated with gatherings held to formulate, discuss, update, or resolve issues and matters pertaining to

the management of the section, department, or organisation as a whole. Includes arrangements, agenda, taking of minutes etc. See COMMITTEES for the meetings of committees and task forces. See CONFERENCES for meetings atconferences.

Broader Terms COMMUNITY RELATIONSESTABLISHMENTFINANCIAL MANAGEMENTFLEET MANAGEMENTGOVERNMENT RELATIONSINDUSTRIAL RELATIONSINFORMATION MANAGEMENTLEGAL SERVICESOCCUPATIONAL HEALTH & SAFETY (OH&S)PROPERTY MANAGEMENTSTAFF DEVELOPMENTSTRATEGIC MANAGEMENTTECHNOLOGY & TELECOMMUNICATIONS

Related Terms COMMITTEESINQUIRIESLIAISON

Narrower Terms Access and EquityAgendaAnnual ReportArchivesAttendanceBriefing Papers



MEEDiscussion PapersEqual Employment Opportunity (EEO)Ethnic AffairsLibrary MaterialsMinutesPROTOCOLRecordsSchedulesUnionsVolunteersWorker Participation

Use For Terms Briefings (staff)Forums

MembershipScope Notes Includes subscribing, joining, resigning etc. as a member of an organisation.

Broader Terms COMMITTEESLIAISON

Related Terms Subscriptions

Non-Preferred Term Messenger ServicesPreferred Term Courier Services

MetabolismBroader Terms ANIMAL NUTRITION

Metadata ManagementScope Notes The management of metadata, which is data that describes data. Metadata is stored in a data dictionary or a repository.

It describes the characteristics and relationships between entities, items and structures (such as reports, screens and programs).

Broader Terms APPLICATION DEVELOPMENTCONTROLDATA ADMINISTRATION

Related Terms Data Dictionaries

Non-Preferred Term Minister's Addresses/SpeechesPreferred Term ADDRESSES (Presentations)

Ministerial BriefingsScope Notes Papers used by ministers during question time in Parliament. Includes researched responses prepared by a department

to contentious issues rasied by the media, known as House Notes or House File Notes.Broader Terms REPORTINGRelated Terms Questions With Notice

Questions Without NoticeUse For Terms House File Notes

House Notes

Ministerial CertificatesScope Notes A certificate, signed by the Minister responsible for the Freedom of Information (FOI) legislation or archival/records

legislation, that states that a specific document is a restricted document.Broader Terms ADVICE

CASESENQUIRIES



MINPRIVACY

Related Terms Freedom of Information (FOI)

MinisterialsScope Notes Dealing with a priority situation coming from a Minister's office that usually requires immediate action. See

PERSONNEL - EMPLOYMENT CONDITIONS for Ministerial employees.Broader Terms REPRESENTATIONS

MinutesBroader Terms COMMITTEES

MEETINGS

Minutes and AgendaBroader Terms COMMITTEES

Non-Preferred Term MISScope Notes An acronym for Management Information Systems.

Preferred Term Management Information Systems (MIS)

MisappropriationsBroader Terms ACCOUNTING

AUDITREPORTING

MISCONDUCTScope Notes The activities associated with responding to student misconduct.


Non-Preferred Term Misconduct/Misdemeanours (personnel)Preferred Term Offences

Mission StatementScope Notes A broad statement of organisational purpose and direction which defines the business of the organisation.

Broader Terms PLANNINGREVIEWING

MODELLINGScope Notes The processes involved in designing, testing and evaluating sample model profiles of systems under analysis. See

EVALUATION for the evaluation of programs, items of equipment, systems or services that do not involve modelling.Broader Terms TECHNOLOGY & TELECOMMUNICATIONSRelated Terms EVALUATION

Narrower Terms Monitoring

Non-Preferred Term Monetary AggreementsPreferred Term Bonds (agreements)

MonitoringBroader Terms EVALUATION

IMPLEMENTATIONMODELLINGSTANDARDS

Non-Preferred Term Monthly Staff Census (establishment)Preferred Term Returns



MOVMOVING

Scope Notes The process of relocation of a business unit or premises. See Transfers for the removal of officers or records.Broader Terms PROPERTY MANAGEMENTRelated Terms ARRANGEMENTS

FIT-OUTSUse For Terms Office Relocations

RelocationsRemovalsTransferrals (office or premises)

Non-Preferred Term MSDSScope Notes An abbreviation for Material Safety Data Sheets.

Preferred Term Material Safety Data Sheets (MSDS)

Non-Preferred Term Multi-Cultural AffairsPreferred Term Ethnic Affairs

Prompt Name [Surname, Title, Given Names]Scope Notes Name [surname, title, given names]

This prompt requires the full name of the employee in the following order - surname, title (Prof, Ass Prof, Dr, Mr, Mrs,Ms, etc) and given names.

Broader Terms Type [General, Academic, Chancellor, Vice Chancellor, etc.]Narrower Terms Position [Position, Department]

Non-Preferred Term Naming (of Premises)Preferred Term Openings

Non-Preferred Term National HeritagePreferred Term Environmental Heritage

Non-Preferred Term NaturalisationPreferred Term Citizenship

NegotiationsBroader Terms DISPUTES

ENTERPRISE BARGAINING

NetworksBroader Terms DATABASE MANAGEMENT

INSTALLATIONMAINTENANCEOPERATIONS

Related Terms LANWAN

Non-Preferred Term New South Wales (NSW)Preferred Term NSW

NewscuttingsScope Notes Tip: INFORMATION MANAGEMENT - ACQUISITION - Newscuttings may be used for newscuttings obtained

through a newscuttings service.Broader Terms ACQUISITION

DISPOSALAdelaide University DB Name TRIM


NEWMEDIA RELATIONS

Related Terms Media CommentsUse For Terms Clippings (news)

Newspaper Articles/ClippingsPress Clippings

NewslettersBroader Terms ACQUISITION

CORPORATE STYLEDISPOSALDISTRIBUTIONDRAFTINGPRODUCTIONREVIEWING

Related Terms DATA COLLECTIONUse For Terms Bulletins

Non-Preferred Term Newspaper Articles/ClippingsPreferred Term Media Releases

Newscuttings

Non-Preferred Term Newspaper InterviewsPreferred Term Interviews

Non-Preferred Term Northern Territory (NT)Preferred Term NT

Non-Preferred Term Notice to ProducePreferred Term Subpoenas

NSWScope Notes An abbreviation for New South Wales. Permitted abbreviation.

Broader Terms COMPLIANCELEGISLATION

Use For Terms New South Wales (NSW)

NTScope Notes An abbreviation for Northern Territory. Permitted abbreviation.


Use For Terms Northern Territory (NT)

Nutrient ManagementBroader Terms RURAL BUSINESS & FARM MANAGEMENT

ObjectivesScope Notes Formulating concise statements which define the planned outcomes or results that the organisation wants to achieve,

usually within a given time frame.Broader Terms PLANNINGUse For Terms MBO



OCCTop Term OCCUPATIONAL HEALTH & SAFETY (OH&S)

Scope Notes The function of implementing and co-ordinating occupational health and safety and associated legislation throughout the organisation. Includes safety policy and the monitoring of safe work practices, procedures and preventative measures. Includes the establishment of committees to investigate and advise on health and safety issues in the workplace. See COMPENSATION for rehabilitation compensation. See STAFF DEVELOPMENT for training programs for Occupational Health &Safety Committee members.

Related Terms COMPENSATIONPERSONNELPROPERTY MANAGEMENT

Narrower Terms ACCIDENTSAGRICULTURAL ENGINEERING & SAFETYANIMAL MANAGEMENTAUDITCASESCLAIMSCOMMITTEESCOMPLIANCECONTRACTING-OUTHEALTH PROMOTIONINSPECTIONSMEETINGSPLANNINGPOLICYPROCEDURESREPORTINGREVIEWINGRISK MANAGEMENTSTANDARDS

Use For Terms OH&SWorking Conditions

ODEOPEScope Notes An acronym for Office of the Director of Equal Opportunity in Public Employment (ODEOPE). Permitted acronym.

Broader Terms COMPLIANCEIMPLEMENTATIONPOLICYPROCEDURESREPORTINGSTANDARDS

Related Terms Equal Employment Opportunity (EEO)

OffencesBroader Terms APPEALS (Decisions)

COUNSELLINGDISCIPLINE

Use For Terms Misconduct/Misdemeanours (personnel)

Non-Preferred Term Office Accommodation/Areas/SpacePreferred Term PROPERTY MANAGEMENT

Non-Preferred Term Office BuildingsAdelaide University DB Name TRIM


OFFPreferred Term PROPERTY MANAGEMENT

Non-Preferred Term Office Hours (hours of opening)Preferred Term Business Hours

Non-Preferred Term Office Hours (hours of work)Preferred Term Working Hours

Non-Preferred Term Office RelocationsPreferred Term MOVING

OFFICIALScope Notes ACTIVITY - The activities associated with arranging and managing the University’s official functions.

See CEREMONIES - GRADUATIONS for the conferring of academic awards.

Broader Terms EVENTS

Official ResultsBroader Terms ASSESSMENT

Non-Preferred Term OH&SScope Notes An abbreviation for Occupational Health and Safety (OH&S).

Preferred Term OCCUPATIONAL HEALTH & SAFETY (OH&S)

Non-Preferred Term Oil (fuel)Preferred Term Fuel

Ombudsman ActBroader Terms COMPLIANCE

INQUIRIES

OPEN DAYSScope Notes The activities associated with the planning and staging of the University’s Open Day. Includes other campus and

departmental open days.Broader Terms COMMUNITY RELATIONS

VISITS

OpeningsScope Notes Refers to the opening of exhibitions or buildings, and the accompanying functions (social).

Broader Terms EXHIBITIONSFUNCTIONS (Social)

Use For Terms Naming (of Premises)

OPERATIONSScope Notes The activities associated with keeping computer systems in effective operation on a daily basis. Includes fault

reporting, help and desktop support.Broader Terms TECHNOLOGY & TELECOMMUNICATIONS

Narrower Terms Accuracy MonitorsAfter Hours SupportFault ReportsHardware (computers)Help/Information DesksLANListservs



OPENetworksSoftwareSystems IntegrationVoice MailWAN

Non-Preferred Term OpinionsPreferred Term ADVICE

Oral HistoryScope Notes A sound recording, or a transcript of an oral record, resulting from a planned interview with an individual to

systematically capture personal accounts and opinions.Broader Terms PRODUCTIONRelated Terms DATA COLLECTION

Interviews

Order FormsBroader Terms ACQUISITION

Non-Preferred Term Orders (purchases)Preferred Term Purchases

Organisational ChartsBroader Terms RESTRUCTURINGUse For Terms Charts (organisation)

Non-Preferred Term Organisational DevelopmentPreferred Term STRATEGIC MANAGEMENT

ORIENTATIONScope Notes The activities associated with student orientation. Includes O-Week.

OTHER UNIVERSITIESScope Notes ACTIVITY DESCRIPTOR - The activities associated with the wider tertiary education sector. Includes the Australian

Vice-Chancellors Committee (AVCC)Broader Terms COMMUNITY RELATIONS

Non-Preferred Term Out-SourcingPreferred Term CONTRACTING-OUT

OvertimeBroader Terms SALARIESRelated Terms Penalty Rates

ParkingBroader Terms ARRANGEMENTS

INFRINGEMENTS

Non-Preferred Term Parliamentary BillsPreferred Term Bills (parliamentary)

Non-Preferred Term Parliamentary QuestionsPreferred Term Questions With Notice

Questions Without Notice



PASPasses (security)

Broader Terms SECURITY

PassportsBroader Terms ARRANGEMENTS

Passwords (security)Broader Terms DATA ADMINISTRATION

DATABASE MANAGEMENTSECURITY

PASTURESBroader Terms LIVESTOCK SYSTEMS

PatentsScope Notes The sole right held for a term by an individual or an organisation to make, use or sell an invention, idea or process.


Related Terms Copyright

Non-Preferred Term Pay PeriodPreferred Term Working Hours

PAYMENTSScope Notes The activities involved in the preparation and payment of money, except in cases of payment of membership fees and

subscriptions to journals etc. Includes payment of staff expenses in attending public service interviews etc. Tip: CASES may be used if payments and other activities need to be handled on the same file, for legislative or operational reasons.

Broader Terms COMPENSATIONFINANCIAL MANAGEMENT

Related Terms ACCOUNTINGCLAIMSDISPUTESSALARIESTREASURY MANAGEMENT

Narrower Terms Arrears (payment)ChequesInvoicesRoyalties (payments)

Use For Terms Damages (payment)

PayrollBroader Terms SALARIESRelated Terms Bank Accounts

BankingChequesDeductionsLoadings (salaries)

Use For Terms Wages

Payroll Tax (accounting)Broader Terms SALARIES



PENPenalty Rates

Scope Notes Additional rates of pay for working on a weekend or public holiday.Broader Terms SALARIESRelated Terms Overtime

Non-Preferred Term Pensions (superannuation)Preferred Term Superannuation

Performance AgreementsBroader Terms EMPLOYMENT CONDITIONSRelated Terms Performance Evaluation

Non-Preferred Term Performance AppraisalPreferred Term Performance Evaluation

Performance EvaluationScope Notes Evaluation of the performance of staff and their achievements in relation to set goals.

Broader Terms PERFORMANCE MANAGEMENTRelated Terms Performance Agreements

Skill AssessmentUse For Terms Performance Appraisal

Staff Appraisal/Staff Assessment

Performance IndicatorsScope Notes Defines the measurement of important and useful information about the performance of a program. Often expressed as

a percentage, index, rate or other comparison which is monitored at regular intervals.Broader Terms APPLICATION DEVELOPMENT

EVALUATIONPERFORMANCE MANAGEMENT

Related Terms Business Plan

PERFORMANCE MANAGEMENTScope Notes The process of identifying, evaluating, and developing corporate and employee work performance so that the

organisation's goals and objectives are achieved and also benefiting employees through recognition, performance feedback, catering for work needs and offering career guidance.

Broader Terms PERSONNELRESEARCHSTRATEGIC MANAGEMENT

Related Terms EVALUATIONNarrower Terms Career Guidance

Higher DutiesPerformance EvaluationPerformance IndicatorsProgress ReviewSkill Assessment

Use For Terms Assessments

Performance TargetsBroader Terms PLANNING

Non-Preferred Term Permanent AppointmentsPreferred Term Appointments



PERNon-Preferred Term Permission

Preferred Term AUTHORISATION

PermitsBroader Terms LEASING

LEASING-OUTSECURITY

Non-Preferred Term Personal EffectsPreferred Term Property

Personal FilesScope Notes See the Personnel Handbook for directions on the creation, maintenance, security and disposal of personal files for

individual employees. See PERSONNEL for the management of all employees in the organisation.

Top Term PERSONNELScope Notes The function of managing all employees in the organisation. Employees include Ministerial, permanent, temporary and

part-time employees, people working under scholarships, traineeships, apprenticeships and similar relationships. Includes appeals, overtime, salaries, superannuation and working hours when related to persons rather than to Industrial Relations. Also includes arrangements for staff travel and the provision of childcare by the agency. See the Personnel Handbook for directions on the creation, maintenance, security and disposal of personal information. List personal files alphabetically by name or numerically by serial number. The files may be kept in a separate filing system. See STRATEGIC MANAGEMENT for long term plans and policies regarding employees, such as Equal Employment Opportunity (EEO) plans and Ethnic Affairs Policy Statements (EAPS). Tip: If the organisation wants to specify the category of staff so that all files relating to the one category are grouped together, specify the category immediately after the relevant descriptor as a name in singular form, eg. PERSONNEL - EMPLOYMENT CONDITIONS - Matron/Field Officer. Tip: For travel arrangements, the relevant keyword and activity descriptor may be used, eg. STAFF DEVELOPMENT - CONFERENCES. PERSONNEL - ARRANGEMENTS - Travel may be

Related Terms COMPENSATIONESTABLISHMENTINDUSTRIAL RELATIONSOCCUPATIONAL HEALTH & SAFETY (OH&S)STAFF DEVELOPMENT

Narrower Terms ALLOWANCESAPPEALS (Decisions)APPOINTMENTARRANGEMENTSAUTHORISATIONCOMMITTEESCOMPLIANCECONTRACTING-OUTCOUNSELLINGDISCIPLINEEMPLOYMENT CONDITIONSEVALUATIONGRIEVANCESINFRINGEMENTSINSURANCELEAVEMARKETINGPERFORMANCE MANAGEMENTPLANNINGPOLICY



PERPRIZES & AWARDSPROCEDURESRECRUITMENTREPRESENTATIVESSALARIESSECURITYSEPARATIONSSOCIAL CLUBSSTAFF ASSOCIATIONS & CLUBSSUGGESTIONSTITLE HOLDER

Use For Terms EmployeesPublic ServantsStaff

Persons with DisabilitiesScope Notes Includes people with physical or mental impairments.

Broader Terms CUSTOMER SERVICEPLANNINGPOLICYTRAINING

Related Terms Anti-DiscriminationDisability PlansDiscriminationReasonable Adjustment

Use For Terms Disabled/Disabled PersonsHandicapped Persons

Pest ControlScope Notes The control or eradication of germs and vermin.

Broader Terms MAINTENANCERelated Terms Loading Docks

Non-Preferred Term PetrolPreferred Term Fuel

Petty Cash (accounting)Broader Terms ACCOUNTING

PhysiologyBroader Terms ANIMAL NUTRITION

PIGSBroader Terms LIVESTOCK SYSTEMS

PilotsScope Notes Experiments or investigations on a small scale designed to assess the practicability of a major commitment.

Broader Terms APPLICATION DEVELOPMENTIMPLEMENTATION

Related Terms Feasibility Studies

Non-Preferred Term Pipelines/Pipes (water)Adelaide University DB Name TRIM


PIPPreferred Term CONSTRUCTION

Plumbing

PLANNINGScope Notes The process of formulating ways in which objectives can be achieved. Includes determination of services, needs and

solutions to those needs. See STRATEGIC MANAGEMENT - PLANNING for overall planning to achieve corporate objectives.

Broader Terms ACADEMIC PROGRAMSAGRICULTURAL RESEARCHCOMMUNITY RELATIONSESTABLISHMENTFINANCIAL MANAGEMENTINDUSTRIAL RELATIONSINFORMATION MANAGEMENTLEGAL SERVICESOCCUPATIONAL HEALTH & SAFETY (OH&S)PERSONNELPROPERTY MANAGEMENTPUBLICATIONSTAFF DEVELOPMENTSTRATEGIC MANAGEMENTSTUDENT SERVICESTECHNOLOGY & TELECOMMUNICATIONS

Related Terms POLICYPROCEDURES

Narrower Terms Access and EquityAccuracy MonitorsAdvertisingAffirmative ActionArchivesBusiness CaseBusiness PlanBusiness Process Re-Engineering (BPR)CampaignsContractsCorporate PlanCost Benefit AnalysisCounter Disaster PlanDecentralisationDisability PlansDisabled AccessEconomic AppraisalEnergyEqual Employment Opportunity (EEO)Essential Services Contingency PlanEthnic AffairsFeasibility StudiesFlexible HoursFreedom of Information (FOI)



PLAFunctional AnalysisInvestmentsJob DesignLANLibrary MaterialsLOANSManagement Information Systems (MIS)Mission StatementObjectivesPerformance TargetsPersons with DisabilitiesProductivityProgress ReviewProjectsQualityReasonable AdjustmentRecordsResource AllocationSchedulesSecuritiesSenior Executive Service (SES)Service AgreementsStaffing LevelsStrategic PlanSystems IntegrationTriennial PlanningVital RecordsVolunteersWANWaste ReductionWorkforce (planning)Workplace Design

Use For Terms Plans (administrative)

Non-Preferred Term Plans (administrative)Preferred Term PLANNING

Non-Preferred Term Plant (equipment)Preferred Term EQUIPMENT & STORES

Plant CardsBroader Terms ASSET REGISTER

INVENTORY

PlumbingBroader Terms INSTALLATION

MAINTENANCEUse For Terms Gas Pipes

Mains (water)Pipelines/Pipes (water)



PLUWater Mains/Pipes

Non-Preferred Term Policies (insurance)Preferred Term INSURANCE

POLICYScope Notes The activities associated with developing and establishing decisions, directions and precedents which act as a reference

for future decision making, as the basis from which the organisation's operating procedures are determined. Add as a descriptor under either a functional or an administrative (ie. Keyword AAA) keyword to document the formulation, research, drafting, reviewing, amending, adoption and implementation of organisational policy, e.g. FLEET MANAGEMENT - POLICY - Private Vehicles. See COMPLIANCE for government policy that an organisation is obligated to adopt under legisative or regulatory requirements, e.g. FLEET MANAGEMENT - COMPLIANCE - Roads Act 1993.

Broader Terms ACADEMIC PROGRAMSAGRICULTURAL RESEARCHCEREMONIESCOMMUNITY RELATIONSCOMPENSATIONCULTURAL PRESERVATIONEQUIPMENT & STORESESTABLISHMENTFINANCIAL MANAGEMENTFLEET MANAGEMENTGOVERNMENT RELATIONSINDUSTRIAL RELATIONSINFORMATION MANAGEMENTLEGAL SERVICESOCCUPATIONAL HEALTH & SAFETY (OH&S)PERSONNELPROPERTY MANAGEMENTPUBLICATIONRESEARCHSTAFF DEVELOPMENTSTRATEGIC MANAGEMENTSTUDENT ADMINISTRATIONSTUDENT SERVICESTECHNOLOGY & TELECOMMUNICATIONS

Related Terms CONTRACTING-OUTEMPLOYMENT CONDITIONSLEAVEPLANNINGPRIVACYPROCEDURESSTANDARDSTRAINING

Narrower Terms Access and EquityAdvertisingAffirmative ActionAlternate Dispute Resolution (ADR)Anti-DiscriminationArbitration



POLArchivesBusiness CaseCampaignsCode of ConductCode of EthicsConsultantsCorporatisationDiscriminationDisposal SchedulesElectronic Mail (E-Mail)Emergency (procedures)EnergyEqual Employment Opportunity (EEO)Ethnic AffairsEvacuationsFire DrillFreedom of Information (FOI)Guarantees of Service (GOS)GuidelinesLibrary MaterialsMaster CopiesODEOPEPersons with DisabilitiesPremier's MemorandumPrivate VehiclesPrivatisationPropertyPunishmentsQualityReasonable AdjustmentRecordsSignatoriesVirusesVital RecordsVolunteersWaste ReductionWeb SitesWork Experience (students)Work to Rules (labour)Worker Participation

Use For Terms Directions/Directives (instructions)Treasurer's Directions

Position PapersBroader Terms REPORTING

Position Statements



POSPrompt Position [Position, Department]

Scope Notes Position [position, department]This prompt requires the initial position held by the employee and the department or equivalent. The Higher Education Officer level will be sufficient for General staff. For Higher Education Officer use the abbreviation HEO. For academic staff use the descriptive titles (eg. Research Assistant, Senior Lecturer, Senior Research Fellow, etc.). For department use the abbreviation Dept.

Broader Terms Name [Surname, Title, Given Names]

Non-Preferred Term Positions (establishment)Preferred Term ESTABLISHMENT

Non-Preferred Term Post (mail)Preferred Term Mail Services

Post Implementation ReviewBroader Terms APPLICATION DEVELOPMENT

EVALUATIONREPORTINGREVIEWING

Non-Preferred Term PostagePreferred Term Mail Services

Postal Expenses

Non-Preferred Term Postal Deliveries/ServicesPreferred Term Mail Services

Postal ExpensesBroader Terms ACCOUNTING

TREASURY MANAGEMENTUse For Terms Postage

POULTRYBroader Terms LIVESTOCK SYSTEMS

Non-Preferred Term Power (electricity)Preferred Term Electricity

PRECLUSIONScope Notes The activities associated with the process of the precluding a student of the basis of poor performance.


Non-Preferred Term Premier's Addresses/SpeechesPreferred Term ADDRESSES (Presentations)

Premier's Annual Portfolio ReviewsBroader Terms COMPLIANCE

REPORTING

Premier's MemorandumScope Notes Classify according to relevant keyword. See INFORMATION MANAGEMENT - ACQUISITION for items kept as

reference material.Broader Terms COMPLIANCE

POLICY



PREPROCEDURES

Non-Preferred Term PremisesPreferred Term PROPERTY MANAGEMENT

Presentation PackagesScope Notes Promotional material such as leaflets, brochures, handouts, publicity material and gimmicks, distributed to promote an

event or service provided by the organisation.Broader Terms CELEBRATIONS

CEREMONIESCONFERENCESFUNCTIONS (Social)MARKETING

Use For Terms Promotional MaterialPromotions

Non-Preferred Term Presentations (displays)Preferred Term EXHIBITIONS

Non-Preferred Term PresentsPreferred Term GIFTS

PRESERVATIONScope Notes The activities involved in the preservation, protection, maintenance, restoration and enhancement of properties,

including buildings and land, and information resources and artefacts. Tip: INFORMATION MANAGEMENT - CONSERVATION may be used for the preservation of records and other information resources.

Broader Terms CULTURAL PRESERVATIONINFORMATION MANAGEMENTPROPERTY MANAGEMENT

Narrower Terms ApplicationsArchivesCounter Disaster PlanEnvironmental HeritageEnvironmental Impact Statement/Studies (EIS)Heritage Assistance Program (HAP)Heritage CouncilHeritage PrecinctLibrary MaterialsPreservation OrderRecordsRepairVital Records

Use For Terms Conservation

Preservation OrderBroader Terms PRESERVATIONRelated Terms Heritage Council

Non-Preferred Term Press BriefingsPreferred Term Interviews

MEDIA RELATIONSPublic Comment



PRENon-Preferred Term Press Clippings

Preferred Term Newscuttings

Non-Preferred Term Press CommentsPreferred Term Media Comments

Non-Preferred Term Press ConferencesPreferred Term Interviews

Non-Preferred Term Press ReleasesPreferred Term Media Releases

Preventative ActionBroader Terms RISK MANAGEMENT

SECURITYRelated Terms Counter Disaster Plan

Essential Services Contingency PlanWorkplace Inspection

Use For Terms Preventative Measures

Preventative MeasuresPreferred Term Preventative Action

Price DeterminationBroader Terms BUDGETING

PrintingBroader Terms CONTRACTING-OUT

PRODUCTION

PRIVACYScope Notes The activities associated with applying the principles of privacy. Includes data protection in relation to privacy. Also

includes the process of collection, handling, use and disclosure of records of a private, personal, or confidential nature to maintain that the rights of a living person (or immediate family) are secure from unauthorised disclosure or access tosuch information. See SECURITY for activities associated with managing access to records.

Broader Terms INFORMATION MANAGEMENTTECHNOLOGY & TELECOMMUNICATIONS

Related Terms POLICYSECURITY

Narrower Terms ACCESSApplicationsConfidentiality AgreementsData ProtectionElectronic Mail (E-Mail)Library MaterialsMinisterial CertificatesRecords

Use For Terms Information (privacy)Legal MattersRecords Security

Non-Preferred Term Private Bills



PRIPreferred Term Bills (parliamentary)

Non-Preferred Term Private PropertyPreferred Term Property

Private VehiclesBroader Terms ARRANGEMENTS

POLICY

PrivatisationScope Notes The transfer of assets, enterprises, services and/or functions from the public sector to the private sector.

Broader Terms POLICYRESTRUCTURING

PrizesScope Notes Rewards or trophies won in any contest or field of endeavour.

Broader Terms CEREMONIESRelated Terms HonoursUse For Terms Awards (prizes)

PRIZES & AWARDSScope Notes The activities associated with the establishment and award of prizes. Includes both internal and external prizes.

See SCHOLARSHIPS for awards which fund a student’s study over a designated period.

Broader Terms PERSONNELRESEARCHSTUDENT ADMINISTRATION

PROCEDURESScope Notes Standard methods of operating laid down by an organisation according to formulated policy.

Broader Terms ACADEMIC PROGRAMSCOMMUNITY RELATIONSCOMPENSATIONEQUIPMENT & STORESESTABLISHMENTFINANCIAL MANAGEMENTFLEET MANAGEMENTGOVERNMENT RELATIONSINDUSTRIAL RELATIONSINFORMATION MANAGEMENTLEGAL SERVICESOCCUPATIONAL HEALTH & SAFETY (OH&S)PERSONNELSTAFF DEVELOPMENTSTRATEGIC MANAGEMENT

Related Terms ACCOUNTINGEMPLOYMENT CONDITIONSINQUIRIESPLANNINGPOLICYRECRUITMENT



PROREVIEWINGSECURITYSTANDARDS

Narrower Terms Access and EquityAccident Report FormsAffirmative ActionAnti-DiscriminationArbitrationArchivesCorporatisationElectronic Mail (E-Mail)Emergency (procedures)EnergyEqual Employment Opportunity (EEO)Ethnic AffairsEvacuationsFire DrillFirst AidFreedom of Information (FOI)Functional AnalysisFuneralsGuidelinesLibrary MaterialsLog BooksMail ServicesODEOPEPremier's MemorandumPunishmentsQualityReasonable AdjustmentRecordsRegistersTeleconferencingVirusesVital RecordsVolunteersWaste ReductionWeb SitesWork Experience (students)

Use For Terms Instructions

ProclamationsBroader Terms LEGISLATIONUse For Terms Decrees (legal)

Public Notices (Acts)



PROPRODUCTION

Scope Notes The process involved in producing material into an end result or output, e.g. a product or publication. Includes design, layout, typesetting, desktop publishing, printing, binding etc. See DRAFTING for preparing preliminary drafts or outlines prior to production. Tip: PUBLICATION - PRODUCTION may be used for master copies and for converting publications to HTML for loading onto the Internet or Intranet.

Broader Terms PUBLICATIONNarrower Terms Annual Report

ArtworkBrochuresDesignEqual Employment Opportunity (EEO)Ethnic AffairsInternetIntranetLayoutLetterheadLiterary ContributionsLogosMaster CopiesNewslettersOral HistoryPrintingPublicationsTypesettingWeb Sites

ProductivityScope Notes Measure of the tendency to produce or be creative. Includes productivity gains and improvements.

Broader Terms EVALUATIONPLANNING

Non-Preferred Term Programs (software)Preferred Term Software

Progress & Final ReportsBroader Terms ASSESSMENT

Progress ReviewScope Notes See Performance Evaluation for review of staff progress.

Broader Terms EVALUATIONPERFORMANCE MANAGEMENTPLANNINGREPORTING

Use For Terms Staff Appraisal/Staff Assessment

ProjectsBroader Terms AGRICULTURAL RESEARCH

EVALUATIONIMPLEMENTATIONPLANNINGRESEARCH



PROREVIEWING

Non-Preferred Term Promotional MaterialPreferred Term Presentation Packages

Non-Preferred Term PromotionsPreferred Term Advertising

Presentation Packages

Promotions (personnel)Broader Terms EMPLOYMENT CONDITIONS

PropertyScope Notes All items owned by personnel, visitors, other members of public and private companies. See Real Estate for land

owned or leased. See PROPERTY MANAGEMENT for the management of property (land and buildings).Broader Terms CLAIMS

INSURANCEPOLICYSECURITY

Use For Terms Furniture (personal effects)Personal EffectsPrivate Property

Top Term PROPERTY MANAGEMENTScope Notes The function of managing land and working, storage or living space within premises, and of acquiring, constructing,

fitting-out, managing, maintaining, protecting and disposing of property. Includes buildings and land allotments either owned, rented or leased by the organisation, such as office blocks, repositories, and workshops. Also includes the removal of pollutants and waste. See FINANCIAL MANAGEMENT - ASSET REGISTER for the monitoring and assessment of land and premises as corporate assets. See FUNCTIONS (social) for functions held to commemorate the opening and naming of premises. Tip: PROPERTY MANAGEMENT - CASES may be used for circumstances where the case needs to be handled on the same file, for legislative or operational reasons. Tip: FINANCIAL MANAGEMENT - REPORTING may be used for reporting to Treasury regarding yearly premium renewals for insurance policies.

Related Terms OCCUPATIONAL HEALTH & SAFETY (OH&S)Narrower Terms ACQUISITION

CASESCOMMITTEESCOMPLIANCECONSTRUCTIONCONTRACTING-OUTDISPOSALFIT-OUTSINSPECTIONSINSTALLATIONINSURANCELEASINGLEASING-OUTMAINTENANCEMEETINGSMOVINGPLANNINGPOLICYPRESERVATION



PROREPORTINGRISK MANAGEMENTSECURITYSPACE MANAGEMENTSTOCK & FARM MANAGEMENTTENDERING

Use For Terms BuildingsCommercial PremisesLand ManagementOffice Accommodation/Areas/SpaceOffice BuildingsPremises

ProposalsBroader Terms EVALUATION

LIAISONREPORTINGREVIEWINGSUBMISSIONS

Non-Preferred Term ProsecutionsPreferred Term LITIGATION

PROTOCOLScope Notes ACTIVITY DESCRIPTOR - The activities associated with determining and ensuring the correct University protocol is

maintained.Broader Terms CEREMONIES

FUNCTIONS (Social)MEDIA RELATIONSMEETINGSVISITS

PrototypesBroader Terms APPLICATION DEVELOPMENT

Public AccountsBroader Terms TREASURY MANAGEMENT

Public CommentScope Notes Official public statements made on behalf of the organisation in response to media demand.

Broader Terms MEDIA RELATIONSUse For Terms Press Briefings

Non-Preferred Term Public ImagePreferred Term MARKETING

PUBLIC LECTURESScope Notes ACTIVITY DESCRIPTOR - The activities associated with the staging of public lectures. Includes text of address

(presentation).Broader Terms COMMUNITY RELATIONS

Public MoneysBroader Terms ACCOUNTING



PUBFINANCIAL STATEMENTSREPORTING

Non-Preferred Term Public Notices (Acts)Preferred Term Proclamations

PUBLIC REACTIONScope Notes The process of handling public reaction to an organisation's policies or services. Includes anonymous letters, letters of

complaint and letters of congratulations or appreciation received from the public. See GREETINGS for preparing and sending letters of appreciation or condolence. See COMMUNITY RELATIONS - SUGGESTIONS for suggestions received from clients.

Broader Terms COMMUNITY RELATIONSRelated Terms GREETINGS

SUGGESTIONSNarrower Terms Allegations

Appreciation (letters)ComplaintsCondolencesDefamation

Use For Terms Complaint/Protest letters

Non-Preferred Term Public RelationsPreferred Term COMMUNITY RELATIONS

Non-Preferred Term Public ServantsPreferred Term PERSONNEL

Top Term PUBLICATIONScope Notes The function of having works, irrespective of format, issued for sale or general distribution internally or to the public.

Includes drafting, manual or electronic production (design, layout, typesetting, printing etc.), marketing, and supply of publications by the organisation. Includes external publications (such as technical papers, issue papers, articles for professional journals and reports) and leaflets which aim to promote the services and public image of the organisation; and internal publications (such as newsletters, circulars, procedure manuals etc.), which are not produced for public relations reasons. Also includes multi-media publications, CD ROM and online information services. See INFORMATION MANAGEMENT for the acquisition and management of publications. Tip: PUBLICATION -PRODUCTION may be used for the graphic design, management and updating of Web Sites. See TECHNOLOGY &TELECOMMUNICATIONS for technical design and management of databases and data for the Internet or Intranet. Tip: If the publication is a policy or procedures, these activity descriptors should take precedence for the development process. Thus for the development of policy regarding computers TECHNOLOGY & TELECOMMUNICATIONS - POLICY - The Name of the Policy may be used. PUBLICATION - PRODUCTION may be used, however, for the

Related Terms ADDRESSES (Presentations)Narrower Terms AGREEMENTS

COMPLIANCECORPORATE STYLEDISTRIBUTIONDRAFTINGENQUIRIESINTELLECTUAL PROPERTYJOINT VENTURESMARKETINGPLANNINGPOLICYPRODUCTIONREPORTING



PUBREVIEWINGTENDERING

PublicationsScope Notes See INFORMATION MANAGEMENT - ACQUISITION for publications acquired (externally or internally) and kept

as reference material. See PUBLICATION for the design,drafting, layout, printing, distribution, ordering etc. of publications.

Broader Terms ACQUISITIONDRAFTINGPRODUCTIONRESEARCHREVIEWING

Related Terms Subscriptions

Non-Preferred Term PublicityPreferred Term Advertising

PunishmentsBroader Terms DISCIPLINE

POLICYPROCEDURES

Use For Terms Suspensions

PurchasesBroader Terms ACQUISITIONUse For Terms Orders (purchases)

QLDScope Notes An abbreviation for Queensland. Permitted abbreviation.


Use For Terms Queensland (QLD)

QualityScope Notes The continuous improvement of processes, products and services, to meet performance requirements and adhere to

standards.Broader Terms AUDIT

EVALUATIONPLANNINGPOLICYPROCEDURESREPORTINGREVIEWING

Related Terms ACCREDITATIONUse For Terms Continuous Improvement

QUALITY ASSURANCEScope Notes The activities associated with the collection and assessment of course delivery feedback. Includes data collection

forms, survey forms, reports, recommendations, evaluations and consolidated data files.Broader Terms ACADEMIC PROGRAMS

Non-Preferred Term Quality ManagementScope Notes This keyword has been removed from the 1998 version of Keyword AAA.



QUAPreferred Term STRATEGIC MANAGEMENT

Queensland (QLD)Preferred Term QLD

QuestionnairesBroader Terms EVALUATION

REPORTINGREVIEWING

Related Terms DATA COLLECTIONSurveys

Non-Preferred Term Questions On NoticePreferred Term Questions With Notice

Non-Preferred Term Questions Raised in ParliamentPreferred Term Questions With Notice

Questions Without Notice

Questions With NoticeScope Notes Questions asked of a Minister or a chairman of a Parliamentary committee, usually submitted and answered in writing.

Broader Terms COMPLIANCEREPORTING

Related Terms Ministerial BriefingsQuestions Without Notice

Use For Terms Parliamentary QuestionsQuestions On NoticeQuestions Raised in Parliament

Questions Without NoticeScope Notes Oral questions asked of a Minister or chairman of a Parliamentary committee without prior warning, concerning a

matter falling within the Minister's responsibilities or a committee's terms of reference.Broader Terms COMPLIANCE

REPORTINGRelated Terms Ministerial Briefings

Questions With NoticeUse For Terms Parliamentary Questions

Questions Raised in Parliament

quipBroader Terms INSPECTIONS

QUOTASScope Notes The processes associated with determining and limiting enrolled student numbers.

Broader Terms ADMISSION

Non-Preferred Term Radio Interviews (community relations)Preferred Term Interviews

Real EstateScope Notes Land owned, rented or leased by the organisation.

Broader Terms ACQUISITIONASSET REGISTER



READISPOSALLEASINGLEASING-OUT

Use For Terms Realty

RealtyPreferred Term Real Estate

Reasonable AdjustmentScope Notes The organisation takes into account a person's disability and makes appropriate adjustments to the work environment

to lessen the impact of the disability. Reasonable adjustment covers job and workplace design, provision of equipment, access to the workplace and flexible work practices.

Broader Terms PLANNINGPOLICYPROCEDURESREPORTING

Related Terms Disability PlansFlexible Work PracticesPersons with DisabilitiesWorkplace Design

ReceiptsScope Notes Includes handling and documenting receipts.

Broader Terms ACCOUNTINGTREASURY MANAGEMENT

Related Terms Cheques

Non-Preferred Term Reception AreasPreferred Term Facilities

Non-Preferred Term Reclassifications (positions)Preferred Term VARIATIONS

Non-Preferred Term Reconciliation (arbitration)Preferred Term Arbitration

Conciliation

ReconciliationsBroader Terms ACCOUNTING

RecordsScope Notes Recorded information, in any form, including data in computer systems, created or received and maintained by an

organisation or person in the transaction of business or the conduct of affairs and kept as evidence of such activity. Includes strategies, policies and procedures to ensure the identification, creation and management of records.

Broader Terms ACQUISITIONAUDITCOMMITTEESCOMPLIANCECONTRACTING-OUTCONTROLCUSTOMER SERVICEDISPOSALDISTRIBUTION



RECENQUIRIESEVALUATIONINSPECTIONSINTELLECTUAL PROPERTYINVENTORYMEETINGSPLANNINGPOLICYPRESERVATIONPRIVACYPROCEDURESREPORTINGREVIEWINGRISK MANAGEMENTSECURITYSTANDARDS

Related Terms ArchivesClassificationElectronic Mail (E-Mail)Finding AidsFreedom of Information (FOI)Library MaterialsStorage (areas)Vital Records

Use For Terms File Management

Non-Preferred Term Records DisposalPreferred Term DISPOSAL

Non-Preferred Term Records InventoryPreferred Term INVENTORY

Non-Preferred Term Records ManagementPreferred Term INFORMATION MANAGEMENT

Non-Preferred Term Records RetentionPreferred Term Disposal Schedules

Non-Preferred Term Records SecurityPreferred Term PRIVACY

SECURITY

Non-Preferred Term Records ServicesPreferred Term INFORMATION MANAGEMENT

RECREATIONScope Notes ACTIVITY DESCRIPTOR - The activities associated with sporting facilities and services to students. Includes

management of venues.Broader Terms STUDENT SERVICES



RECRECRUITMENT

Scope Notes The process of recruiting which includes applying for approval to fill exisiting vacancies, the advertising of vacant positions in the Public Service Notices, and the handling of applications, interviews, selection, culling and appointment. Also includes recruiting volunteers. See ESTABLISHMENT for changing the organisational structure through establishing and reviewing positions. See PERSONNEL - MARKETING - Campaigns for recruitment campaigns. Tip: If the organisation recruits people for trials, such as medical trials, classify with terms relating to the relevant program or project from the organisation's functional thesaurus.

Broader Terms PERSONNELSTUDENT ADMINISTRATION

Related Terms PROCEDURESNarrower Terms Advertising

ApplicationsCampaignsCriminal Record ChecksEligibility ListsHealth DeclarationsInterviewsSelection PanelTax DeclarationsVolunteers

Non-Preferred Term RecyclingPreferred Term Waste Reduction

Waste Removal

RedeploymentBroader Terms EMPLOYMENT CONDITIONS

RESTRUCTURINGVACANCIESVARIATIONS

RedundancyBroader Terms LEAVE

SEPARATIONS

Register of ApprovalsBroader Terms TREASURY MANAGEMENT

RegistersScope Notes Add as a descriptor under the relevant keyword. Addthe type of register for further specification, e.g. INFORMATION

MANAGEMENT - CONTROL - Register - Inwards Mail or OCCUPATIONAL HEALTH & SAFETY (OH&S) - PROCEDURES - Register -First Aid. See ASSET REGISTER for a register of assets.

Broader Terms CONTROLPROCEDURES

Related Terms Finding AidsFirst Aid

RegistrationBroader Terms ARRANGEMENTS

CONTROL

Non-Preferred Term RegistryPreferred Term INFORMATION MANAGEMENT



REGNon-Preferred Term Regradings (positions)

Preferred Term VARIATIONS

RegulationsBroader Terms COMPLIANCE

LEGISLATIONTREASURY MANAGEMENT

REHABILITATIONScope Notes The process of managing programs designed to restore the injured worker to the fullest physical, psychological, social,

vocational and economic usefullness of which they are capable - consistent with pre-injury status. Includes early intervention with appropriate, adequate and timely services through the use of a Rehabilitation Co-ordinator. Tip: COMPENSATION - CASES may be used where rehabilitation and other activities associated with a compensation claim need to be handled on the same file, for legislative or operational reasons.

Broader Terms COMPENSATIONRelated Terms CASESUse For Terms Therapy

ReinstatementBroader Terms APPEALS (Decisions)

Non-Preferred Term Relief/Relieving StaffPreferred Term EMPLOYMENT CONDITIONS

Non-Preferred Term RelocationsPreferred Term MOVING

RemittancesBroader Terms ACCOUNTING

TREASURY MANAGEMENT

Non-Preferred Term RemovalsPreferred Term MOVING

Waste Removal

RemunerationBroader Terms SALARIES

Non-Preferred Term RenovationsPreferred Term Alterations

Non-Preferred Term Rental (of items)Preferred Term Leases

Rental PaymentsBroader Terms LEASING

LEASING-OUTRelated Terms Leases

RepairScope Notes Restoring to a sound condition after damage. Includes restoring or replacing parts so as to maintain the good condition

or working order of equipment or vehicles. Also includes repairing damage to information resources.Broader Terms MAINTENANCE

PRESERVATION



REPREPORTING

Scope Notes The processes associated with initiating or providing a formal response to a situation or request (either internal, external or as a requirement of corporate policies), and to provide formal statements or findings of the results of the examination or investigation. Includes agenda, briefing, business, discussion papers, proposals, reports, reviews and returns. Tip: This activity descriptor should only be used for formal reporting against business plans etc., not the day-to-day reporting of business activities. For example, reporting on an inspection of a building should be classified under INSPECTIONS not REPORTING.

Broader Terms ACADEMIC PROGRAMSCOMMUNITY RELATIONSESTABLISHMENTFINANCIAL MANAGEMENTFLEET MANAGEMENTGOVERNMENT RELATIONSINDUSTRIAL RELATIONSINFORMATION MANAGEMENTLEGAL SERVICESOCCUPATIONAL HEALTH & SAFETY (OH&S)PROPERTY MANAGEMENTPUBLICATIONRESEARCHSTRATEGIC MANAGEMENTSTUDENT ADMINISTRATIONSTUDENT SERVICESTECHNOLOGY & TELECOMMUNICATIONS

Related Terms Business CaseCOMPLIANCEINQUIRIES

Narrower Terms Affirmative ActionAnnual ReportArchivesBriefing PapersBusiness PlanCost Benefit AnalysisDiscussion PapersEconomic AppraisalEnergyEqual Employment Opportunity (EEO)EstimatesEthnic AffairsFeasibility StudiesFlexible HoursFreedom of Information (FOI)Impact StatementIndependent Commission Against Corruption (ICAC)InvestmentsJob EvaluationLibrary MaterialsLog BooksMinisterial Briefings



REPMisappropriationsODEOPEPosition PapersPost Implementation ReviewPremier's Annual Portfolio ReviewsProgress ReviewProposalsPublic MoneysQualityQuestionnairesQuestions With NoticeQuestions Without NoticeReasonable AdjustmentRecordsReturnsRunning SheetsStaffing LevelsStatisticsSurveysUser EducationVolunteersWaste ReductionWorkplace Inspection

Non-Preferred Term Repositories (file storage)Preferred Term Storage (areas)

REPRESENTATIONSScope Notes The activities involved in preparing responses to questions raised in Parliament by Members of Parliament on behalf of

their constituents. Also includes community-based representations and representations directed to the agency seeking a formal response.

Broader Terms GOVERNMENT RELATIONSNarrower Terms Ministerials

REPRESENTATIVESScope Notes The activities associated with the nomination, appointment or resignation of individuals or groups of personnel

appointed by the organisation or their co-workers as official representatives to organisations, offices, unions, workers participation committees, councils or groups. Includes organisational legal representatives. See LEGAL SERVICES - ADVICE for legal advice furnished to the organisation by internal and external sources. See SOCIAL CLUBS for the organisation's relationship with social groups.

Broader Terms COMMUNITY RELATIONSGOVERNMENT RELATIONSPERSONNEL

Narrower Terms Address ListsDelegations (authority)First AidLegal RepresentationWorker Participation

Use For Terms Delegates (representatives)Employee ParticipationLegations



REPLiaison Officer (representatives)Spokeswomen/SpokesmenWorker Representation

Request for Information (RFI)Broader Terms TENDERINGUse For Terms RFI

Request for Tender (RFT)Broader Terms TENDERINGUse For Terms RFT

RequisitionsScope Notes Authoritative or formal requests or demands.

Broader Terms ACQUISITION

Top Term RESEARCHScope Notes The activities involved in investigating or enquiring into a subject or area of interest in order to discover facts,

principles etc. Used to support the development of projects, standards, guidelines etc., and the business activities of theorganisation in general. Includes following up enquiries relating to organisational programs, projects, working papers, literature searches etc. Add the name of the research topic as free text. See DRAFTING for preliminary drafts arising from research. See POLICY for reseach into the formulation of policy. Tip: If a function of the organisation is to conduct research, classify with terms from the organisation's functional thesaurus.

Related Terms DRAFTINGEVALUATIONSTANDARDS

Narrower Terms AFFILIATED ORGANISATIONSAGREEMENTSAGRICULTURAL RESEARCHAGRICULTUREANIMAL MANAGEMENTANIMAL SCIENCECENTRESCOMMERCIALISATIONCOMMITTEESCOMPLIANCECONFERENCES & SEMINARSCONTRACTING-OUTDATA COLLECTIONDONATIONSEqual Employment Opportunity (EEO)ETHICSEthnic AffairsEXPERIMENTATIONFELLOWSHIPSFunctional AnalysisGRANT FUNDINGGRANTSHEALTH UNITSINTELLECTUAL PROPERTYLIVESTOCK SYSTEMS



RESPERFORMANCE MANAGEMENTPOLICYPRIZES & AWARDSProjectsPublicationsREPORTINGREVIEWINGSPONSORSHIPSTOCK & FARM MANAGEMENTUNIVERSITY RESEARCH CENTRES

Non-Preferred Term Research Awards/GrantsPreferred Term SCHOLARSHIPS

Non-Preferred Term ReservationsPreferred Term Bookings

ResignationsBroader Terms SEPARATIONS

Resource AllocationBroader Terms EVALUATION

PLANNING

Non-Preferred Term Resource ManagementPreferred Term STRATEGIC MANAGEMENT

RESTRUCTURINGScope Notes The activities involved in the reassessment of the activities, goals and structure of an organisation. Includes

consideration of the number of staff, their position descriptions, equipment, and other resources required to meet objectives. See VARIATIONS for varying individual positions.

Broader Terms ESTABLISHMENTTECHNOLOGY & TELECOMMUNICATIONS

Related Terms VARIATIONSNarrower Terms Amalgamations

ClassificationCorporatisationDecentralisationJob DesignOrganisational ChartsPrivatisationRedeploymentRetrainingSenior Executive Service (SES)

RetrainingBroader Terms RESTRUCTURING

TRAININGVARIATIONS

ReturnsScope Notes Tip: Add the type of return as free text if necessary.



RETBroader Terms REPORTINGRelated Terms StatisticsUse For Terms Monthly Staff Census (establishment)

REVENUEScope Notes ACTIVITY DESRIPTOR - The activities associated with the generation of revenue and the management of the

University’s investments.

See EXTERNAL RELATIONS - BEQUESTS for matters relating to the establishment of bequests.

Broader Terms ACCOUNTINGFINANCIAL MANAGEMENTFINANCIAL STATEMENTS

REVIEWINGScope Notes The activities involved in re-evaluating or re-examining products, processes, procedures, standards and systems.

Includes recommendations and advice resulting from these activities. See EVALUATION for initial evaluation and monitoring.

Broader Terms ACADEMIC PROGRAMSCOMMUNITY RELATIONSCOMPENSATIONEQUIPMENT & STORESESTABLISHMENTFINANCIAL MANAGEMENTGOVERNMENT RELATIONSINFORMATION MANAGEMENTLEGAL SERVICESOCCUPATIONAL HEALTH & SAFETY (OH&S)PUBLICATIONRESEARCHSTAFF DEVELOPMENTSTRATEGIC MANAGEMENTSTUDENT ADMINISTRATIONSTUDENT SERVICESTECHNOLOGY & TELECOMMUNICATIONS

Related Terms EVALUATIONPROCEDURES

Narrower Terms Anti-DiscriminationBrochuresBusiness CaseBusiness PlanContractsEqual Employment Opportunity (EEO)Ethnic AffairsFunctional AnalysisLANLibrary MaterialsMission StatementNewslettersPost Implementation ReviewProjects



REVProposalsPublicationsQualityQuestionnairesRecordsService AgreementsSoftwareSurveysWANWeb Sites

Non-Preferred Term RFIScope Notes An abbreviation for Request for Information.

Preferred Term Request for Information (RFI)

Non-Preferred Term RFTScope Notes An abbreviation for Request for Tender.

Preferred Term Request for Tender (RFT)

RISK MANAGEMENTScope Notes The process involving the identification of risks, and the implementation of appropriate practices and procedures

which will reduce wastage and the impact of economic loss arising from an incident.Broader Terms FINANCIAL MANAGEMENT

INFORMATION MANAGEMENTOCCUPATIONAL HEALTH & SAFETY (OH&S)PROPERTY MANAGEMENTSTRATEGIC MANAGEMENT

Narrower Terms ArchivesCounter Disaster PlanCredit RatingsElectronic Mail (E-Mail)Essential Services Contingency PlanHazardsLiabilityLibrary MaterialsMaterial Safety Data Sheets (MSDS)Preventative ActionRecordsStorage (areas)SurveysVital Records

Non-Preferred Term RobberiesPreferred Term Thefts

RostersBroader Terms LEAVE

Royalties (payments)Broader Terms INFRINGEMENTS

INTELLECTUAL PROPERTY



ROYPAYMENTS

Related Terms CopyrightUse For Terms Commissions (royalties)

Non-Preferred Term RubbishPreferred Term Waste Reduction

Waste Removal

Running SheetsBroader Terms ARRANGEMENTS

REPORTING

RURAL BUSINESS & FARM MANAGEMENTScope Notes Activity - The design and operation of agricultural systems involves consideration of all parts or components within

the system. Integrated systems involve not only the optimal combined use of resources (water, crops and cultivars, tillage, fertility, soil, labour, information, machinery), but also the interactions of the system components with the environment. In this way the system can enhance both productivity and sustainability, and be economically viable.

Narrower Terms AgroforestryCultivarsMachineryNutrient ManagementSoilTillageWater preservationWater usage

SAScope Notes An abbreviation for South Australia. Permitted abbreviation.


Use For Terms South Australia (SA)

SALARIESScope Notes The process of managing the payment of salaries to personnel.

Broader Terms FINANCIAL MANAGEMENTPERSONNEL

Related Terms ACCOUNTINGPAYMENTS

Narrower Terms Bank AccountsBankingCentralised Payroll SystemDeductionsGroup CertificatesIncrementsLoadings (salaries)OvertimePayrollPayroll Tax (accounting)Penalty RatesRemunerationSalary Adjustment Schedule (SAS)



SALSuperannuationTax DeclarationsTime Sheets

Salary Adjustment Schedule (SAS)Scope Notes A schedule of adjustments required for staff salaries.

Broader Terms SALARIESRelated Terms Centralised Payroll SystemUse For Terms SAS

SalesBroader Terms DISPOSAL

SASScope Notes An acronym for Salary Adjustment Schedule (SAS).

Preferred Term Salary Adjustment Schedule (SAS)

SchedulesScope Notes Tabular or classified lists including timetables.

Broader Terms ARRANGEMENTSCOMMITTEESDISPOSALLEGISLATIONMEETINGSPLANNING

Use For Terms Timetables

SCHOLARSHIPSScope Notes The activities associated with the establishment and award of both internal and external scholarships which fund a

student’s study over a designated period. For example: Rhodes Scholarship.

See PRIZES for awards which constitute a single (one-off) amount of prize money.

Broader Terms EMPLOYMENT CONDITIONSGRANT FUNDINGSTUDENT ADMINISTRATIONTRAINING

Use For Terms Awards (scholarships)Exchange Programs (scholarships)Grants (scholarships)International Fellowships/ScholarshipsResearch Awards/Grants

SecondmentsScope Notes Personnel loaned or temporarily transfered to another organisation or section. See Transfers for permanent transfer.

Broader Terms EMPLOYMENT CONDITIONSRelated Terms Transfers

SecuritiesBroader Terms PLANNINGRelated Terms Investments



SECSECURITY

Scope Notes The activities associated with measures taken to protect people, premises, equipment or information from accidental or intentional damage or from unauthorised access. Includes the security classification of personnel and criminal record checks.

Broader Terms EQUIPMENT & STORESINFORMATION MANAGEMENTPERSONNELPROPERTY MANAGEMENTTECHNOLOGY & TELECOMMUNICATIONS

Related Terms PRIVACYPROCEDURES

Narrower Terms ACCESSAfter Hours SupportAlarmsArchivesBreak-insBusiness HoursClassificationClearances (security)Criminal Record ChecksData ProtectionDisabled AccessDisclosuresElectronic Mail (E-Mail)Emergency (procedures)EvacuationsFire DrillFire EscapesGroundsInternetLANLibrary MaterialsLicencesLoading DocksPasses (security)Passwords (security)PermitsPreventative ActionPropertyRecordsSite SignageSoftwareStorage (areas)TeleconferencingTheftsTrespassingVandalismVirusesVital Records



SECVoice MailWAN

Use For Terms Danger SignalsElectronic SurveillanceMaster KeysRecords SecuritySecurity Classifications

Non-Preferred Term Security ClassificationsPreferred Term SECURITY

Non-Preferred Term Security ClearancesPreferred Term Clearances (security)

SELECTIONScope Notes The activities associated with the selection of University students.

See ADMISSION for student admission and entry requirements.See ENROLMENT for student enrolment.

Broader Terms ADMISSION

Selection PanelBroader Terms RECRUITMENTUse For Terms Interview Committees (selection)

Semi-Active RecordsScope Notes Those records that are required so infrequently in the conduct of current business that they can be transferred from

offices to separate storage areas.Broader Terms DISPOSALRelated Terms Storage (areas)Use For Terms Intermediate (records)

Semi-Current Records

Semi-Current RecordsPreferred Term Semi-Active Records

SeminarsBroader Terms ADDRESSES (Presentations)

TRAININGRelated Terms CONFERENCES

SENATEScope Notes ACTIVITY DESCRIPTOR - The activities associated with elections, membership and functions of the Senate.

Senior Executive Service (SES)Broader Terms EMPLOYMENT CONDITIONS

PLANNINGRESTRUCTURINGVACANCIESVARIATIONS

Use For Terms Chief Executive ServiceSES



SEPSEPARATIONS

Scope Notes The activities associated with managing any method of leaving an organisation. Includes resignation, retirement, dismissal, death, redundancy, retrenchment and dispensations of services of temporary personnel. Excludes transfers. See PERSONNEL - EMPLOYMENT CONDITIONS for temporary or permanent transfer to another section or organisation.

Broader Terms PERSONNELRelated Terms EMPLOYMENT CONDITIONS

Narrower Terms Job Assist SchemeRedundancyResignations

Service AgreementsBroader Terms CONTRACTING-OUT

JOINT VENTURESPLANNINGREVIEWING

Related Terms Contracts

ServicingBroader Terms MAINTENANCERelated Terms Warranties

SESScope Notes An abbreviation for Senior Executive Service (SES).

Preferred Term Senior Executive Service (SES)

Non-Preferred Term Settlements (strikes)Preferred Term AGREEMENTS

INDUSTRIAL ACTION

SHEEPBroader Terms LIVESTOCK SYSTEMS

SHORT COURSESBroader Terms COURSE DELIVERY

COURSE OUTLINESCURRICULUM DEVELOPMENT

Non-Preferred Term Shows (exhibitions)Preferred Term EXHIBITIONS

Non-Preferred Term Shredding (records)Preferred Term DISPOSAL

SignatoriesBroader Terms ACCOUNTING

POLICY

Site SignageBroader Terms CONSTRUCTION

SECURITYUse For Terms Danger Signals



SKISkill Assessment

Scope Notes Evaluating the skills of staff in order to compare these with the skills required for positions or the skills required to meet organisational goals. Tip: PERFORMANCE MANAGEMENT may be used for assessing a particular staff member's skills and its relationship to their work performance.

Broader Terms AUDITPERFORMANCE MANAGEMENT

Related Terms Performance EvaluationUse For Terms Staff Appraisal/Staff Assessment

SOCIAL CLUBSScope Notes The activities involved in the organisation's relationship with social clubs. See REPRESENTATIVES for individuals

or groups appointed by the organisation or their co-workers as official representatives. See DONATIONS for donations to social clubs. Tip: Records concerned with the registration, joining and resignation of members from recreational or sporting clubs, and the activities of the clubs, should not be part of the organisation's corporate filing system.

Broader Terms PERSONNELRelated Terms DONATIONSUse For Terms Clubs (personnel)

SoftwareBroader Terms ACQUISITION

APPLICATION DEVELOPMENTAUDITDISPOSALEVALUATIONINFRINGEMENTSINSTALLATIONINTELLECTUAL PROPERTYMAINTENANCEOPERATIONSREVIEWINGSECURITYSTANDARDS

Related Terms CopyrightLicencesViruses

Use For Terms Application SoftwareComputer ProgramsPrograms (software)

SoilBroader Terms RURAL BUSINESS & FARM MANAGEMENT

Soundproofing (premises)Broader Terms INSTALLATION

MAINTENANCE

Non-Preferred Term South Australia (SA)Preferred Term SA

SPACE MANAGEMENTScope Notes The activities associated managing and allocating accommodation for organisational units.



SPABroader Terms PROPERTY MANAGEMENT

Specific Purpose PaymentsBroader Terms BUDGETING

SpecificationsBroader Terms APPLICATION DEVELOPMENT

CONSTRUCTIONDATA ADMINISTRATIONDATABASE MANAGEMENT

Related Terms Alterations

Non-Preferred Term SpeechesPreferred Term ADDRESSES (Presentations)

Non-Preferred Term Spokeswomen/SpokesmenPreferred Term REPRESENTATIVES

SPONSORSHIPScope Notes The activity & processes associated with establishing, managing and evaluating sponsored research.

Also use for University sponsored events.Broader Terms AGREEMENTS

MARKETINGRESEARCH

Non-Preferred Term StaffPreferred Term PERSONNEL

Non-Preferred Term Staff Appraisal/Staff AssessmentPreferred Term Performance Evaluation

Progress ReviewSkill Assessment

STAFF ASSOCIATIONS & CLUBSScope Notes The activities associated with the Staff Club and other staff

associations.Broader Terms PERSONNEL

Top Term STAFF DEVELOPMENTScope Notes The function of encouraging staff to develop their skills and abilities (through activities, programs and events) to

maximise their potential and increase their productivity. Includes identifying and implementing all aspects of training needs and programs (internal and external) available to staff. See STRATEGIC MANAGEMENT - PLANNING for long term plans for the development of staff. Tip: List training programs by name, e.g. STAFF DEVELOPMENT - TRAINING - Name of Course.

Related Terms PERSONNELNarrower Terms ADDRESSES (Presentations)

ALLOWANCESAUDITCOMMITTEESCOMPLIANCECONFERENCESMEETINGSPLANNINGPOLICY



STAPROCEDURESREVIEWINGTRAINING

Use For Terms Career DevelopmentDevelopment (personnel)

Non-Preferred Term Staff Turnover StatisticsPreferred Term VARIATIONS

Staffing LevelsBroader Terms PLANNING

REPORTING

STANDARDSScope Notes The process of implementing industry or organisational benchmarks for services and processes to enhance the quality

and efficiency of the organisation.Broader Terms FINANCIAL MANAGEMENT

INFORMATION MANAGEMENTOCCUPATIONAL HEALTH & SAFETY (OH&S)STRATEGIC MANAGEMENTTECHNOLOGY & TELECOMMUNICATIONS

Related Terms AUDITCOMPLIANCECORPORATE STYLEINSPECTIONSPOLICYPROCEDURESRESEARCH

Narrower Terms ArchivesElectronic Mail (E-Mail)GuidelinesInternetIntranetLANLibrary MaterialsMonitoringODEOPERecordsSoftwareStorage (areas)TeleconferencingVoice MailWANWeb Sites

Use For Terms BenchmarksCodes (standards)

StationeryScope Notes Consumable writing, and print materials, ie. items used and replaced regularly by the organisation. Includes pens,

paper, paperclips, liquid paper, staples etc.Broader Terms ACQUISITION



STAStatistics

Broader Terms REPORTINGRelated Terms Returns

Non-Preferred Term Statute Law/StatutesPreferred Term COMPLIANCE

LEGISLATION

STATUTESScope Notes ACTIVITY DESCRIPTOR - The processes associated with amendments to the University statutes.

Statutory RulesBroader Terms COMPLIANCE

LEGISLATION

STOCK & FARM MANAGEMENTScope Notes The activities associated with the management of farm animals and agricultural areas.

Broader Terms PROPERTY MANAGEMENTRESEARCH

Non-Preferred Term Stock ListsPreferred Term STOCKTAKE

STOCKTAKEScope Notes The activities associated with the examination, counting and valuing of goods in the organisation with the view to

reassessing the need for replacing those goods, and to identify missing items and determine the condition of the existing items. See INVENTORY for listing items in the posession of the organisation.

Broader Terms EQUIPMENT & STORESRelated Terms INVENTORYUse For Terms Stock Lists

Non-Preferred Term Stolen Property (personal effects)Preferred Term Thefts

Storage (areas)Broader Terms MAINTENANCE

RISK MANAGEMENTSECURITYSTANDARDS

Related Terms ArchivesCounter Disaster PlanLibrary MaterialsRecordsSemi-Active Records

Use For Terms Depositories/DepotsGoods ShedsRepositories (file storage)StorehousesWarehouses

StorehousesPreferred Term Storage (areas)



STONon-Preferred Term Stores

Preferred Term EQUIPMENT & STORES

Top Term STRATEGIC MANAGEMENTScope Notes The function of applying broad systematic management planning for the organisation. Includes the activities involved

with the development, monitoring, and reviewing of business plans, strategic plans, work plans, corporate plans, Equal Employment Opportunity (EEO) plans, Ethnic Affairs Policy Statements (EAPS) and agreements, energy and waste management plans and other long-term organisational strategies. Also includes the development of the corporate mission, objectives, continuous improvement processes, quality assurance and certification, and the formulation and amendment of legislation which provides the legislative basis for the organisation. Tip: STRATEGIC MANAGEMENT - PERFORMANCE MANAGEMENT may be used for the long term planning of performance management systems in relation to corporate goals. See PERSONNEL - PERFORMANCE MANAGEMENT for the administration of the performance management system and the identification, evaluation and development of individual work performance.

Related Terms COMMUNITY RELATIONSESTABLISHMENTLEGAL SERVICES

Narrower Terms AGREEMENTSAUDITCOMMERCIALISATIONCOMMITTEESCOMPLIANCECONTRACTING-OUTCORRUPTIONCUSTOMER SERVICEEVALUATIONEXTERNAL RELATIONSGRANT FUNDINGIMPLEMENTATIONLEGISLATIONMEETINGSPERFORMANCE MANAGEMENTPLANNINGPOLICYPROCEDURESREPORTINGREVIEWINGRISK MANAGEMENTSTANDARDS

Use For Terms Business ManagementCorporate PlanningOrganisational DevelopmentQuality ManagementResource Management

Strategic PlanScope Notes The development of plans which match the broad corporate objectives to specific strategies as a means of achieving the

planned outcomes, within a given time frame. In some organisations Corporate Plans and Strategic Plans may be included in one document.

Broader Terms IMPLEMENTATIONPLANNING

Related Terms Business Plan



STRCorporate Plan

Non-Preferred Term Structure (positions)Preferred Term ESTABLISHMENT

Top Term STUDENT ADMINISTRATIONScope Notes KEYWORD - The function of managing students within the University. Includes the admissions, enrolment,

exchange programs, misconduct, graduation, prizes and scholarships.Narrower Terms ADMISSION

ASSESSMENTCREDIT TRANSFERSENROLMENTEXCHANGE PROGRAMSGRADUATIONSGRIEVANCESMISCONDUCTPOLICYPRECLUSIONPRIZES & AWARDSRECRUITMENTREPORTINGREVIEWINGSCHOLARSHIPSSTUDENT FINANCIALSSTUDENT REACTION

Student Assignments & ExaminationsBroader Terms ASSESSMENT

STUDENT FINANCIALSBroader Terms STUDENT ADMINISTRATION

Narrower Terms FeesFEES & CHARGES

STUDENT HEALTHScope Notes ACTIVITY DESCRIPTOR - The activities associated with providing health care facilities and emergency health

service. Includes health education and promotion of health issues.Broader Terms STUDENT SERVICES

STUDENT HOUSINGScope Notes ACTIVITY DESCRIPTOR - The activities associated with providing housing to students.

See COLLEGES (residential) for residential colleges.


STUDENT REACTIONScope Notes The process of handling student reaction to the University’s policies and services. Includes letters of complaint and

letters of congratulations or appreciation. Also includes demonstrations.Broader Terms STUDENT ADMINISTRATION

Top Term STUDENT SERVICESScope Notes KEYWORD - The function of providing support services to students to enhance their academic performance and their

life on campus.



STUNarrower Terms CLUBS & SOCIETIES

COLLEGES (Residential)COMMITTEESCOUNSELLINGDISABILITY LIAISONINDIGENOUS STUDENT SUPPORTINTERNATIONAL STUDENT SUPPORTLIAISONPLANNINGPOLICYRECREATIONREPORTINGREVIEWINGSTUDENT HEALTHSTUDENT HOUSINGSTUDENT UNIONSUBMISSIONS

STUDENT UNIONScope Notes ACTIVITY DESCRIPTOR - The activities involved in provision of services and facility management by the Student

Union. Includes retail outlets.Broader Terms STUDENT SERVICES

Non-Preferred Term Style of Address (correspondence)Preferred Term CORPORATE STYLE

Non-Preferred Term SubcommitteesPreferred Term COMMITTEES

Non-Preferred Term SubcontractorsPreferred Term Consultants

SubleasingBroader Terms LEASING-OUTUse For Terms Sublettings

SublettingsPreferred Term Subleasing

SUBMISSIONSScope Notes The preparation and submission of a formal statement (e.g. report, statistics, etc.) supporting a case or opinion held by

the organisation which is submitted to another organisation, or within the organisation, for the purpose of either gain orsupport. See INQUIRIES for submissions regarding formal committees of inquiry initiated by government.

Broader Terms COMMUNITY RELATIONSGOVERNMENT RELATIONSLEGAL SERVICESSTUDENT SERVICES

Related Terms INQUIRIESNarrower Terms Independent Commission Against Corruption (ICAC)

ProposalsTranscripts

Use For Terms Cabinet Submissions



SUBSubpoenas

Broader Terms COMPLIANCEINQUIRIESLITIGATION

Related Terms Independent Commission Against Corruption (ICAC)Use For Terms Notice to Produce

Suits/Summonses (legal)

SubscriptionsBroader Terms ACQUISITIONRelated Terms Membership

Publications

SUGGESTIONSScope Notes The process of using suggestions from personnel and the public to improve the services and processes of the

organisation. See COMMUNITY RELATIONS - PUBLIC REACTION for letters of complaint or appreciation from the public.

Broader Terms COMMUNITY RELATIONSINFORMATION MANAGEMENTPERSONNEL

Related Terms CUSTOMER SERVICEPUBLIC REACTION

Narrower Terms Library Materials

Non-Preferred Term Suits/Summonses (legal)Preferred Term LITIGATION

Subpoenas

SUMMER SEMESTERScope Notes ACTIVITY DESCRIPTOR - The activities associated with the provision of summer semester courses.

Broader Terms ACADEMIC PROGRAMSCOURSE DELIVERYCOURSE OUTLINESCURRICULUM DEVELOPMENT

SuperannuationBroader Terms FINANCIAL MANAGEMENT

SALARIESUse For Terms Pensions (superannuation)

SupplementationsBroader Terms BUDGETING

Non-Preferred Term SupplyPreferred Term ALLOCATION

DISTRIBUTION

SurveysScope Notes Tip: Add the name of the survey as free text.

Broader Terms APPLICATION DEVELOPMENTCUSTOMER SERVICEDRAFTING



SUREVALUATIONMARKETINGREPORTINGREVIEWINGRISK MANAGEMENT

Related Terms DATA COLLECTIONQuestionnaires

Non-Preferred Term SuspensionsPreferred Term Punishments

Systems AdministrationScope Notes Routine aspects of keeping a system operational such as log-in processes, amending user roles, monitoring response

times, checking use of system resources for maximum efficiency of disk space and ensuring printing mechanisms are working.

Broader Terms DATABASE MANAGEMENT

Systems IntegrationBroader Terms APPLICATION DEVELOPMENT

EVALUATIONIMPLEMENTATIONOPERATIONSPLANNING

Non-Preferred Term Talks (lectures)Preferred Term ADDRESSES (Presentations)

TASScope Notes An abbreviation for Tasmania. Permitted abbreviation.


Use For Terms Tasmania (TAS)

Non-Preferred Term Task ForcesPreferred Term COMMITTEES

Tasmania (TAS)Preferred Term TAS

TaxScope Notes Tip: Add the name of the type of tax as free text if necessary.

Broader Terms ACCOUNTING

Tax DeclarationsBroader Terms RECRUITMENT

SALARIES

TEACHINGBroader Terms COURSE DELIVERY

COURSE OUTLINESCURRICULUM DEVELOPMENT



TECTop Term TECHNOLOGY & TELECOMMUNICATIONS

Scope Notes The function of developing or acquiring, testing and implementing applications and databases to support the business needs of an organisation to capture, store, retrieve, transfer, communicate and disseminate information through automated systems. Includes the evaluation of software and hardware and the acquisition, tendering, leasing, licensing and disposal of systems. Also includes communication network systems such as video conferencing, voice mail and electronic mail and the technical aspects of the Internet, Intranet and Web Sites. See INFORMATION MANAGEMENT for data administration for automated systems. See FINANCIAL MANAGEMENT - ASSET REGISTER for the monitoring and assessment of technology and telecommunications equipment as corporate assets. See PUBLICATION for the design and updating of the content of Web Sites. Tip: TECHNOLOGY & TELECOMMUNICATIONS - APPLICATION DEVELOPMENT may be used for the technical design of databases and data for the Internet and Intranet.

Related Terms INFORMATION MANAGEMENTNarrower Terms ACQUISITION

ADVICEAPPLICATION DEVELOPMENTAUDITCOMMITTEESCOMPLIANCECONTRACTING-OUTCONTROLCUSTOMER SERVICEDATABASE MANAGEMENTDISPOSALEVALUATIONIMPLEMENTATIONINSPECTIONSINSTALLATIONINTELLECTUAL PROPERTYLEASINGLEASING-OUTMAINTENANCEMEETINGSMODELLINGOPERATIONSPLANNINGPOLICYPRIVACYREPORTINGRESTRUCTURINGREVIEWINGSECURITYSTANDARDSTENDERING

Use For Terms CommunicationsInformation Technology & Telecommunications (IT&T)

TeleconferencingBroader Terms PROCEDURES

SECURITYSTANDARDS



TEMNon-Preferred Term Temperature Control

Preferred Term Air Conditioning

Non-Preferred Term Temporary StaffPreferred Term EMPLOYMENT CONDITIONS

Non-Preferred Term TenanciesPreferred Term Leases

Tenancy AgreementBroader Terms LEASING

LEASING-OUT

TENDERINGScope Notes The activities involved in receiving and assessing tenders. Includes offers made in writing by one party to another to

carry out at an inclusive price or uniform rate, an order for the supply or purchase of goods, or for the production of work. See ACQUISITION for acquisitions once the tender has been decided. See CONTRACTING-OUT for the process of outsourcing operations or arranging, procuring and managing the provision of service by an external consultant once the tender has been decided. Tip: The activities involved in drawing up and issuing tenders are related to the organisation's functions. Classify with terms from the organisation's functional thesaurus.

Broader Terms EQUIPMENT & STORESFINANCIAL MANAGEMENTFLEET MANAGEMENTPROPERTY MANAGEMENTPUBLICATIONTECHNOLOGY & TELECOMMUNICATIONS

Related Terms ACQUISITIONCONTRACTING-OUT

Narrower Terms ContractsEconomic AppraisalExpressions of InterestMail ServicesRequest for Information (RFI)Request for Tender (RFT)

Use For Terms Tenders

TendersPreferred Term TENDERING

TestsBroader Terms APPLICATION DEVELOPMENT

DATA ADMINISTRATION

TheftsBroader Terms CLAIMS

DISCIPLINESECURITY

Related Terms Break-insUse For Terms Burglaries

RobberiesStolen Property (personal effects)



THENon-Preferred Term Therapy

Preferred Term REHABILITATION

ThesaurusBroader Terms ACQUISITION

CONTROLIMPLEMENTATION

TillageBroader Terms RURAL BUSINESS & FARM MANAGEMENT

Time SheetsBroader Terms EMPLOYMENT CONDITIONS

SALARIESRelated Terms Flexible Hours

Working Hours

Non-Preferred Term TimetablesPreferred Term Schedules

TITLE HOLDERScope Notes The activities involved with maintaining personal information about title holders for a range of management functions.

Includes applications, curriculum vitae, evidence of qualifications, confirmation of appointment, etc.

See PERSONNEL - APPOINTMENT for all staff appointments.Broader Terms PERSONNEL

Narrower Terms Accorded Title [Title, Department]

Non-Preferred Term Titles (land)Preferred Term Land Titles

TollpassesBroader Terms ALLOWANCES

Non-Preferred Term ToursPreferred Term VISITS

Non-Preferred Term Trade NamesPreferred Term Trademarks

Non-Preferred Term Trade WastePreferred Term Waste Reduction

Waste Removal

TrademarksBroader Terms INFRINGEMENTS

INTELLECTUAL PROPERTYRelated Terms CopyrightUse For Terms Brand Names

Trade Names

Non-Preferred Term Trainees (personnel)Preferred Term Traineeships



TRATraineeships

Broader Terms EMPLOYMENT CONDITIONSRelated Terms Apprenticeships

Cadets/Cadetships (personnel)Use For Terms Trainees (personnel)

TRAININGScope Notes The activities associated with all aspects of training (external/internal) available to staff. See PUBLICATION for the

preparation and distribution of information for public education. See COMMUNITY RELATIONS - ADDRESSES (presentations) for addresses given to visitors and the public aimed at promoting the organisation. Tip: If a function of the organisation is to conduct training, classify with terms from the organisation's functional thesaurus.

Broader Terms STAFF DEVELOPMENTRelated Terms POLICY

Narrower Terms AttendanceCoursesEqual Employment Opportunity (EEO)Ethnic AffairsExaminationsExchangesFirst AidInductionInterchange ProgramsPersons with DisabilitiesRetrainingSCHOLARSHIPSSeminarsTraining AidsVolunteers

Training AidsScope Notes Props or devices used to assist training.

Broader Terms TRAINING

Non-Preferred Term Training Areas/RoomsPreferred Term Facilities

TranscriptsBroader Terms INQUIRIES

SUBMISSIONS

Non-Preferred Term Transferrals (office or premises)Preferred Term MOVING

TransfersScope Notes Removal of an officer or records from one office to another on a permanent basis. See Secondments for removal of an

officer temporarily. See MOVING for the transfer of premises. Tip: DISPOSAL - Transfers may be used for the transfer of records to secondary storage.

Broader Terms DISPOSALEMPLOYMENT CONDITIONS

Related Terms Secondments

Non-Preferred Term Translators



TRAPreferred Term Interpreters

Non-Preferred Term TransportPreferred Term FLEET MANAGEMENT

TravelScope Notes Arranging travel for staff within Australia and overseas by air, rail, sea, and motor vehicle. Tip: The relevant keyword

and activity descriptor for the reason the travel is being undertaken may be used, eg., STAFF DEVELOPMENT - CONFERENCES. PERSONNEL - ARRANGEMENTS - Travel may be used if the agency wishes to document copies of all travel arrangements on one file. Add the names of staff members as free text if required. Classify travel arrangements for those who are not personnel with terms from the organisation's functional thesaurus.

Broader Terms ALLOWANCESARRANGEMENTSAUTHORISATION

Non-Preferred Term Treasurer's DirectionsPreferred Term COMPLIANCE

POLICY

Non-Preferred Term Treasury Balances (budgeting)Preferred Term BUDGETING

TREASURY MANAGEMENTScope Notes The process of managing the funds of the organisation in an efficient and economical manner by ensuring an effective

system of internal contol is in operation. Includes investments and loans. See Treasurer's Directions, Public Finance and Audit Act 1983. TIP : FINANCIAL MANAGEMENT - COMPLIANCE may be used for correspondence accompanying Treasurer's Directions. Place the publication in the organisation's library or information centre. Link thefile and publication intellectually.

Broader Terms FINANCIAL MANAGEMENTRelated Terms CLAIMS

COMPLIANCEPAYMENTS

Narrower Terms AppropriationsCash SheetsChequesExpenditureLedgersPostal ExpensesPublic AccountsReceiptsRegister of ApprovalsRegulationsRemittancesTreasury Transfer SystemVouchersWorking Expenses

Treasury Transfer SystemBroader Terms TREASURY MANAGEMENT

TrespassingBroader Terms SECURITY

TribunalsAdelaide University DB Name TRIM


TRIBroader Terms APPEALS (Decisions)

Triennial PlanningBroader Terms PLANNING

TrustsBroader Terms DONATIONSRelated Terms BEQUESTS

Prompt Type [General, Academic, Chancellor, Vice Chancellor, etc.]Scope Notes This prompts requires the type of appointment to be entered. Academic or General will cover most appointments.

However for most senior level appointments use the actual position title. These include Chancellor, Vice Chancellor, Deputy Vice Chancellor (Education), Deputy Vice Chancellor (Research), Pro Vice Chancellor (Internationalisation &Development).

Broader Terms APPOINTMENTNarrower Terms Name [Surname, Title, Given Names]

TypesettingBroader Terms PRODUCTION

UnionsBroader Terms ADVICE

AGREEMENTSCOMMITTEESENTERPRISE BARGAININGINDUSTRIAL ACTIONMEETINGS

UNIVERSITY ACTScope Notes ACTIVITY DESCRIPTOR - The processes associated amendments to the University of Adelaide Act.

Narrower Terms LEGISLATION

UNIVERSITY COUNCILScope Notes The activities associated with the organisation and structure of Council. Includes nominations, elections, membership,

standing orders, policies and procedures.Broader Terms ESTABLISHMENT

UNIVERSITY RESEARCH CENTRESScope Notes The activities associated with the management of the University’s own research centres.

Broader Terms RESEARCHRelated Terms LIVESTOCK SYSTEMS

Non-Preferred Term Upgradings (positions)Preferred Term VARIATIONS

User EducationBroader Terms CUSTOMER SERVICE

EVALUATIONREPORTINGVISITS

User RequirementsBroader Terms APPLICATION DEVELOPMENT



VACVACANCIES

Scope Notes The activities associated with managing positions in the organisation that are currently unoccupied. See PERSONNEL - RECRUITMENT for the process of recruiting to those positions.

Broader Terms ESTABLISHMENTNarrower Terms Redeployment

Senior Executive Service (SES)Use For Terms Job Vacancies

Non-Preferred Term Vacations (leave)Preferred Term LEAVE

VandalismBroader Terms MAINTENANCE

SECURITYRelated Terms Break-insUse For Terms Destruction

VARIATIONSScope Notes The activities involved in varying the organisation's condition, character or nature of processes and other things that are

not physical objects. Includes creating and abolishing individual positions. See RESTRUCTURING for reassessing the activities, goals and structure of the organisation, divisions or groups of positions. See LEGISLATION - Amendments for changes to Acts, Bills etc.

Broader Terms ESTABLISHMENTRelated Terms RESTRUCTURING

Narrower Terms ClassificationJob DesignRedeploymentRetrainingSenior Executive Service (SES)

Use For Terms ChangesCorrectionsDowngradings (positions)Reclassifications (positions)Regradings (positions)Staff Turnover StatisticsUpgradings (positions)

VehiclesScope Notes Add the type of vehicle as free text if required. See Private Vehicles for items related to the personal use of vehicles

that are not considered to be part of fleet management.Broader Terms ACCIDENTS

ACQUISITIONARRANGEMENTSDISPOSALINFRINGEMENTSINSURANCELEASINGLEASING-OUTMAINTENANCE

VentilationBroader Terms INSTALLATION



VENMAINTENANCE

VICScope Notes An abbreviation for Victoria. Permitted abbreviation.


Use For Terms Victoria (VIC)

VICE CHANCELLORScope Notes ACTIVITY DESCRIPTOR - The processes associated with the position of Vice-Chancellor Includes appointment

process and term of office.

Victoria (VIC)Preferred Term VIC

Non-Preferred Term ViolationsPreferred Term DISCIPLINE

INFRINGEMENTS

VirusesBroader Terms DATA ADMINISTRATION

DATABASE MANAGEMENTPOLICYPROCEDURESSECURITY

Related Terms Software

VisitorsBroader Terms CASES

CLAIMSVISITS

VISITSScope Notes The activities involved in arranging visits by other organisations, the public and students to the organisation, with a

view to inform, educate or promote the services, operation and role of the organisation. Includes arranging visits by staff to other organisations.

Broader Terms COMMUNITY RELATIONSGOVERNMENT RELATIONS

Narrower Terms AcceptancesInvitationsLetters of IntroductionOPEN DAYSPROTOCOLUser EducationVisitorsVolunteersWork Experience (students)

Use For Terms Tours

Vital RecordsScope Notes Those records that are essential for the ongoing business of an agency, and without which the agency could not

continue to function effectively. The identification and protection of such records is a primary objective of archival andrecords management and counter disaster planning.



VITBroader Terms DISPOSAL

PLANNINGPOLICYPRESERVATIONPROCEDURESRISK MANAGEMENTSECURITY

Related Terms ArchivesCounter Disaster PlanEssential Services Contingency PlanRecords

Voice MailBroader Terms ACQUISITION

DISPOSALINSTALLATIONOPERATIONSSECURITYSTANDARDS

VolunteersBroader Terms ALLOWANCES

COUNSELLINGDISCIPLINEDISPUTESEMPLOYMENT CONDITIONSGRIEVANCESMEETINGSPLANNINGPOLICYPROCEDURESRECRUITMENTREPORTINGTRAININGVISITS

VouchersBroader Terms ACCOUNTING

TREASURY MANAGEMENT

WAScope Notes An abbreviation for Western Australia. Permitted abbreviation.


Use For Terms Western Australia (WA)

Non-Preferred Term WagesPreferred Term Payroll

Non-Preferred Term Waiting RoomsPreferred Term Facilities



WANWAN

Scope Notes An acronym for Wide Area Network. Permitted acronym.Broader Terms ACQUISITION

DISPOSALEVALUATIONINSTALLATIONMAINTENANCEOPERATIONSPLANNINGREVIEWINGSECURITYSTANDARDS

Related Terms LANNetworks

Use For Terms Wide Area Network (WAN)

Non-Preferred Term WarehousesPreferred Term Storage (areas)

WarrantiesBroader Terms INSURANCE

MAINTENANCERelated Terms Servicing

Non-Preferred Term Warrants (authorisations)Preferred Term AUTHORISATION

Waste ReductionBroader Terms IMPLEMENTATION

PLANNINGPOLICYPROCEDURESREPORTING

Related Terms Waste RemovalUse For Terms Recycling

RubbishTrade Waste

Waste RemovalBroader Terms MAINTENANCERelated Terms Waste ReductionUse For Terms Garbage Disposal

RecyclingRemovalsRubbishTrade Waste

Non-Preferred Term Water Mains/PipesPreferred Term Plumbing

Water preservationAdelaide University DB Name TRIM


WATBroader Terms RURAL BUSINESS & FARM MANAGEMENT

Water SupplyBroader Terms MAINTENANCE

Water usageBroader Terms RURAL BUSINESS & FARM MANAGEMENT

Web SitesScope Notes An abbreviation for World Wide Web Sites. Permitted abbreviation. Tip: PUBLICATION - PRODUCTION - Web

Sites may be used for the graphic design, management and updating of web sites, including the conversion of publications to HTML.

Broader Terms APPLICATION DEVELOPMENTCUSTOMER SERVICEDATABASE MANAGEMENTPOLICYPROCEDURESPRODUCTIONREVIEWINGSTANDARDS

Related Terms InternetIntranetListservs

Use For Terms World Wide Web Sites

Non-Preferred Term Western Australia (WA)Preferred Term WA

Non-Preferred Term Whistle BlowingPreferred Term Disclosures

Non-Preferred Term Wide Area Network (WAN)Preferred Term WAN

Non-Preferred Term Work ExchangesPreferred Term Interchange Programs

Work Experience (students)Broader Terms POLICY

PROCEDURESVISITS

Work to Rules (labour)Broader Terms DISPUTES

GRIEVANCESINDUSTRIAL ACTIONPOLICY

Use For Terms Working To Rules

Worker ParticipationBroader Terms COMMITTEES

MEETINGSPOLICY



WORREPRESENTATIVES

Use For Terms Employee ParticipationWorker Representation

Non-Preferred Term Worker RepresentationPreferred Term REPRESENTATIVES

Worker Participation

Non-Preferred Term Worker's CompensationPreferred Term COMPENSATION

Workforce (planning)Broader Terms PLANNING

Non-Preferred Term Working ConditionsPreferred Term OCCUPATIONAL HEALTH & SAFETY (OH&S)

Working ExpensesBroader Terms TREASURY MANAGEMENT

Working HoursBroader Terms EMPLOYMENT CONDITIONSRelated Terms Flexible Hours

Time SheetsUse For Terms Attendance Sheets (flexible hours system)

Breaks (working hours)Contract HoursEmployment HoursHours of Duty/Employment/WorkOffice Hours (hours of work)Pay Period

Working PapersBroader Terms COMMITTEES

Non-Preferred Term Working To RulesPreferred Term Work to Rules (labour)

Non-Preferred Term Workplace AgreementsPreferred Term Enterprise Agreements

Workplace DesignBroader Terms PLANNINGRelated Terms Reasonable Adjustment

Workplace InspectionBroader Terms INSPECTIONS

REPORTINGRelated Terms Preventative Action

Non-Preferred Term Workplace RelationsPreferred Term INDUSTRIAL RELATIONS



WORNon-Preferred Term Workshops (premises)

Preferred Term Facilities

Non-Preferred Term World Wide Web SitesPreferred Term Web Sites

Adelaide University DB Name TRIMEnd of Report

KEYWORD THESAURUS GUIDE THE TOP 22 FUNCTIONS

LIST OF FUNCTIONS: ACADEMIC PROGRAMMES.............................................................................................................................................................................................................2 COMMUNITY RELATIONS................................................................................................................................................................................................................2 COMPENSATION..............................................................................................................................................................................................................................2 CULTURAL PRESERVATION ...........................................................................................................................................................................................................2 EQUIPMENT & STORES...................................................................................................................................................................................................................3 ESTABLISHMENT .............................................................................................................................................................................................................................3 FINANCIAL MANAGEMENT..............................................................................................................................................................................................................4 FLEET MANAGEMENT .....................................................................................................................................................................................................................4 GOVERNMENT RELATIONS ............................................................................................................................................................................................................4 INDUSTRIAL RELATIONS ................................................................................................................................................................................................................4 INFORMATION MANAGEMENT .......................................................................................................................................................................................................5 LEGAL SERVICES ............................................................................................................................................................................................................................5 OCCUPATIONAL HEALTH & SAFETY .............................................................................................................................................................................................5 PERSONNEL.....................................................................................................................................................................................................................................6 PROPERTY MANAGEMENT.............................................................................................................................................................................................................6 PUBLICATION ...................................................................................................................................................................................................................................6 RESEARCH .......................................................................................................................................................................................................................................7 STAFF DEVELOPMENT....................................................................................................................................................................................................................7 STRATEGIC MANAGEMENT............................................................................................................................................................................................................7 STUDENT ADMINISTRATION...........................................................................................................................................................................................................7 STUDENT SERVICES.......................................................................................................................................................................................................................8 TECHNOLOGY & TELECOMMUNICATIONS ...................................................................................................................................................................................8

KEYWORD THESAURUS GUIDE: THE TOP 22 FUNCTIONS (CONT.)

Records & Archives Services – Page 2 September 2002

FUNCTION

DESCRIPTION HINTS RELATED FUNCTIONS

ACADEMIC PROGRAMMES The function of developing and delivering University courses and the degrees and diplomas conferred by the University.

Use the name of the University course in the title.

COMMUNITY RELATIONS The function of establishing rapport with the community and raising and maintaining the organisation’s broad public profile. Includes marketing, advertising, media liaison, exhibitions, celebrations, ceremonies, speeches, official representation at functions and participation in community activities. Also includes relationships with professional bodies and industry and the management of customer services.

Used for many files relating to Alumni & Community Relations, Marketing, Radio Adelaide, University Theatre Guild, Visits, Donations, Fundraising & Bequests

See STRATEGIC MANAGEMENT for upper-level Community Relations or Marketing initiatives.

COMPENSATION

The function of providing compensation to personnel and visitors injured while proceeding to or from work, during work hours or on the organisation’s premises. Includes the rehabilitation of injured workers and compensation for damage to property where such damage is claimed as the organisation’s responsibility.

Add the name of the individual as free text. If the individual is not an employee of the University also add the subject descriptor ‘Visitors’.

See OCCUPATIONAL HEALTH & SAFETY for the inspection of unsafe property. See PROPERTY MANAGEMENT for alterations made to property to make it safe. See FINANCIAL MANAGEMENT for reports issued to Treasury regarding yearly premium renewals for insurance.

CULTURAL PRESERVATION The function of managing the University’s historical and art collections. Includes those held by department.

See also INFORMATION MANAGEMENT.



FUNCTION


EQUIPMENT & STORES The function of acquiring, supplying, maintaining, repairing and disposing equipment and stores stocked and used by the University. Items of equipment include instruments, implements, tools, machines, plants, furniture and furnishings. Stores include chemicals, hardware, homeware items, kitchen/cleaning utensils, medical supplies and stationary.

See TECHNOLOGY & TELECOMMUNICATIONS for the management of management of telecommunications and technological equipment. See FINANCIAL MANAGEMENT for the monitoring and assessment of equipment with an economic life of over 12 months. See PROPERTY MANAGEMENT if equipment is acquired as part of a fit-out or refurbishment.

ESTABLISHMENT The function of establishing and changing the organisational structure through establishing and reviewing positions. Includes classification and grading of positions and the preparation of organisational charts.

Use ESTABLISHMENT – VARIATIONS for the activities involved in varying individual positions and processes. Use ESTABLISHMENT – RESTRUCTURING for the activities involved in re-assessing structure and resources.

See PERSONNEL for records relating to the recruitment and appointment of specific positions.



FUNCTION


FINANCIAL MANAGEMENT The function of managing the University's financial resources. Includes establishing, operating, and maintaining accounting systems controls and procedures, financial planning, framing budgets and budget submissions.

Use FINANCIAL MANAGEMENT - ASSET REGISTER for the monitoring and assessment of assets.

See STRATEGIC MANAGEMENT for long term organisational planning.

FLEET MANAGEMENT The function of acquiring, managing, maintaining, repairing and disposing of vehicles.

Vehicles are any means of conveyance owned or used by the University, and may include trucks, busses, aeroplanes, motorcycles, etc.

See FINANCIAL MANAGEMENT for the monitoring and analysis of the agency’s fleet as a University asset.

GOVERNMENT RELATIONS The function of administering the formal relationship between the University and those processes of government not covered by other general administrative functional keywords.

This keyword is not designed to cover regular ongoing contact between the University and Education-related government departments (eg. for NHMRC use RESEARCH).

See COMMUNITY RELATIONS for the relationship between the University and community groups.

INDUSTRIAL RELATIONS The function of establishing formal relations with the University’s employees and representatives to achieve a harmonious workplace.

If the issue is likely to have University-wide impact use INDUSTRIAL RELATIONS – GRIEVANCES. Use INDUSTRIAL RELATIONS – DISPUTES for formal industrial relations disputes.

See PERSONNEL for the activities associated with staff grievances or disciplinary actions



FUNCTION


INFORMATION MANAGEMENT The function of managing the University’s information resources. Includes creating, capturing, registering, classifying, indexing, storing, retrieving and disposing records and developing strategies to manage records. Also includes the acquisition, control and disposal of library and other information products.

Includes the management of Freedom of Information requests.

See TECHNOLOGY & TELECOMMUNICATIONS for the management of management of telecommunications and technological equipment.

LEGAL SERVICES The function of providing legal services for the University. Includes the interpretation and provision of advice to the organisation regarding legal matters, the drawing up of legal agreements and the handling of legal action and disputes.

This term is only meant to apply to the general legal needs of the organisation. Use the second-level keyword COMPLIANCE to demonstrate compliance with legislation that has an impact on the University. eg. OCCUPATIONAL HEALTH & SAFETY – COMPLIANCE – Name of Legislation.

See STRATEGIC MANAGEMENT for the formulation and provision of legislation. See GOVERNMENT RELATIONS for advice given on legislation formulated by government bodies, for summons to produce people to appear in court relating to a Government Inquiry.

OCCUPATIONAL HEALTH & SAFETY

The function of implementing and co-ordinating occupational health and safety and associated legislation throughout the University. Includes the establishment of committees to investigate and advise on health and safety issues in the workplace.

See COMPENSATION for rehabilitation compensation. See STAFF DEVELOPMENT for training programmes for Occupational Health &Safety Committee members.



FUNCTION


PERSONNEL The function of managing all employees in the University. Employees include Ministerial, Research, permanent, temporary and part-time employees, people working under scholarships, traineeships, apprenticeships and similar relationships. Includes appeals, overtime, salaries, superannuation and working hours when related to persons rather than to Industrial Relations.

PERSONNEL is the keyword used to register staff files. PERSONNEL - MARKETING should be used for recruitment campaigns.

See STRATEGIC MANAGEMENT for long term plans and policies regarding employees, such as Equal Employment Opportunity (EEO) plans and Ethnic Affairs Policy Statements (EAPS).

PROPERTY MANAGEMENT The function of managing land and working, storage or living space and of acquiring, constructing, refurbishing, managing, maintaining, protecting and disposing property.

PROPERTY MANAGEMENT - CASES may be used for circumstances where the case needs to be handled on the same file, for legislative or operational reasons. FINANCIAL MANAGEMENT - REPORTING may be used

See FINANCIAL MANAGEMENT for the monitoring and assessment of land and premises as corporate assets. and for reporting to Treasury regarding yearly premium renewals for insurance policies. See FUNCTIONS (social) for functions held to commemorate the opening and naming of premises.

PUBLICATION The function of having works, irrespective of format, issued for sale or general distribution internally or to the public. Includes drafting, manual or electronic production, and supply of publications.

PUBLICATION -PRODUCTION may be used for the graphic design, management and updating of Web Sites.

See INFORMATION MANAGEMENT for the acquisition and management of publications.



FUNCTION


RESEARCH The activities involved in investigating or enquiring into a subject or area of interest in order to discover facts, principles etc.

Add the name of the research topic as free text.

STAFF DEVELOPMENT The function of encouraging staff to develop their skills and abilities (through activities, programmes and events) to maximise their potential and increase their productivity. Includes identifying and implementing all aspects of training needs and programmes (internal and external) available to staff.

List training programmes by name, e.g. STAFF DEVELOPMENT - TRAINING - Name of Course.

See STRATEGIC MANAGEMENT - PLANNING for long-term plans for the development of staff.

STRATEGIC MANAGEMENT The function of applying broad systematic management planning for the organisation. Includes the activities involved with the development, monitoring, and reviewing of business plans, strategic plans, work plans, corporate plans, Equal Employment Opportunity (EEO) plans, Ethnic Affairs Policy Statements (EAPS) and agreements, energy and waste management plans and other long-term organisational strategies. Also includes the development of the corporate mission, objectives, continuous improvement processes, quality assurance and certification, and the formulation and amendment of legislation that provides the legislative basis for the organisation.

STRATEGIC MANAGEMENT - PERFORMANCE MANAGEMENT may be used for the long term planning of performance management systems in relation to corporate goals.

See PERSONNEL - PERFORMANCE MANAGEMENT for the administration of the performance management system and the identification, evaluation and development of individual work performance.

STUDENT ADMINISTRATION The function of managing students within the University. Includes the admissions, enrolment, exchange programmes, misconduct, graduation, prizes and scholarships.

Student files do not use Thesaurus titling. Locate using the student’s name in the title.



FUNCTION


STUDENT SERVICES The function of providing support services to students to enhance their academic performance and their life on campus. Includes international student support.

For colleges use the name of the college (eg Mattanya) as free text.

See STUDENT ADMINISTRATION for enrolments, exchange programmes, misconduct, graduation, prizes and scholarships.

TECHNOLOGY & TELECOMMUNICATIONS

The function of developing or acquiring, testing and implementing applications and databases to support the business needs of an organisation to capture, store, retrieve, transfer, communicate and disseminate information through automated systems. Includes the evaluation of software and hardware and the acquisition, tendering, leasing, licensing and disposal of systems. Also includes communication network systems such as video conferencing, voice mail and electronic mail and the technical aspects of the Internet, Intranet and Web Sites.

TECHNOLOGY & TELECOMMUNICATIONS - APPLICATION DEVELOPMENT may be used for the technical design of databases and data for the Internet and Intranet.

See INFORMATION MANAGEMENT for data administration for automated systems. See FINANCIAL MANAGEMENT for the monitoring and assessment of technology and telecommunications equipment as corporate assets. See PUBLICATION for the design and updating of the content of Web Sites.

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