Tender TTE rest house - West Central Railway...

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West Central Railway

Tender Notice No: C/BPL/TTE rest house/ET/Tender/2017, Dated 31.10.2017

Bhopal Division

Office of the Sr. Divisional Commercial Manager, Bhopal

***********

TENDER FORM

Maintenance and upkeep of TTE/Rest Room at Itarsi Railway Station for a period

of 03 years (1095 days) from the date of commencement of work

********************* Tender Form No…………………………………………………… Cost of Tender from: ` 5,000/-+GST (Rupees Five Thousand only) Tender form sold to Shri/Smt/Ms……………………………………… Money receipt No & date:……………………………………………

Signature of the issuing authority with stamp

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Instruction for Downloading of tender documents from Internet & its submission 1. The tender documents for this work can be obtained from the internet at WC Railway Website

www.wcr.indianrailways.gov.in and the offers can be given on the same subject to the conditions given below which will be carefully studied by the intending tenderer(s) and offers submitted accordingly.

2. The tender documents shall be carefully downloaded from the website mentioned above and the

same shall be printed carefully and arranged as per the index. The tender documents so downloaded shall be complete in all respects, which shall be the sole responsibility of the tenderer(s), and the Railway shall not be liable for any mistake/loss or corruption of data in downloading and/or printing. The end of tender documents has been marked in bold letters as “END OF TENDER DOCUMENTS” on separate page in the uploaded document, which may checked while downloading the tender document to ensure that the complete tender documents has been downloaded. The tenderer(s) must also compare the document as printed with the document as uploaded on the website. The tenderer(s) shall sign the undertaking given below in Para 10 failing which the offer given by him/them shall be summarily rejected.

3. A master copy of the document downloaded from the website mentioned above shall be kept in

the office of the tender inviting authority. In case of any discrepancy between the tender document downloaded from the website and master copy, the later shall be prevail and shall be binding on tenderer(s). The offer received shall be deemed to have been submitted on the document as uploaded and appearing in the website mentioned above whose master copy is kept in the office of tender inviting authority.

4. The tenderer(s) shall print the document on good quality, white A4 size paper on any good quality

printer, preferably laser or DeskJet or inkjet type printer. 5. The cost of tender document as mentioned in the notice inviting tender shall be enclosed with the

offer as a separate bank draft in the name of “Sr DFM/WCR/Bhopal” or original money receipt deposited with Divisional cashier, BPL or the station Manager, BPL Railway station for the requisite amount as cost of tender document. The cost of tender document shall not be clubbed with the earnest money deposit. The tenders submitted without the requisite cost of tender documents in appropriate form shall not be considered.

6. The tenders shall be filled up after carefully study of the documents and the site and any

clarification required may be obtained from the tender inviting authority whose address is given in the tender documents.

7. The tenderer(s) downloading the documents from internet must keep themselves updated through

the website from which the tender document is downloaded regarding corrigendum, if any, to the notice-inviting tender or the tender or the tender documents, which shall be uploaded in the same website and published in newspaper. The offer received without such corrigenda published shall be liable to be rejected.

Signature of the tenderer

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8. Any willful changes / deletion / addition in printing carried out in the tender documents

shall be viewed very seriously, whether detected at the time of opening/award of tender or after award of work and the same may result in penal action including banning of further business with defaulting tenderer(s). In addition, the tenderer(s) are liable to be prosecuted for the same as per law.

9. The tenderer(s) or his authorized representative shall sign in original on each page of the downloaded tender document.

10. The following declaration should be given by the tenderer(s) while submitting the

tender: Declaration a). I/We have downloaded the tender form, from the Internet site and I/We have not tampered/modified the tender documents in any manner. In case the same is found tampered/modified, I/We understand that my/our offer shall be summarily rejected and I/We are liable to be banned from doing business with the Railways and/or prosecuted as per laws.

b). I/We are submitting a demand draft No.-------------------------, dated-------------------- issued by -------------------------------------------- or original money receipt No.----------------------------deposited with ----------------------- station for Rs.-------------------- towards the cost of tender document.

Signature of the Tenderer Dated

Address:………………………………………..

…………………………………………………..

…………………………………………………..

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Tender form offer letter C/BPL/TTE rest house/ET/Tender/2017, dated 31.10.2017 TENDER FORM SOLD TO:

Name of the work: Maintenance and upkeep of TTE/Rest Room at Itarsi Railway station for a period of 03 years (1095 days) from the date of commencement of work.

M/S /SRI

VIDE MR NO.

To, The President of India, Acting through the Sr. Divl. Commercial Manager,

W.C. Railway, Bhopal (M.P.).

1) I / We ……………………………………………………………………..…………… have read the various conditions to tender attached hereto and hereby agree to abide by the said conditions. I / We also agree to keep this tender open for acceptance for a period of 90 days from the date fixed for opening the same and in default thereof, I/We will be liable for forfeiture for my/our “Security Deposit”. I/We offer to do the work at the rates quoted in the attached schedule and hereby bind myself/ourselves to complete the work in Three Years from the date of commencement of the work.

2) I/We also hereby agree to abide by the General and Special conditions of the contract corrected up to Latest correction slips including amendment vide Railway board letter no. 2003/CE-I/CT/4/PT. I dtd. 12/16.05.06 and to carry out the work according to the special conditions of the contract and standard specification of materials and works conditions/ specifications and West Central Railway general conditions of contract corrected up to latest correction slip.

3) A sum of ` …………………………../- is herewith forwarded as earnest money The full value of the earnest money shall stand forfeited without prejudice to any other rights or remedies, if

A) I/We do not execute the contract documents within seven days after receipt of notice

issued by Rly. that such documents are ready; and B) I/we do not commence the work within ten days after receipt of orders to that effect. C) Until a formal agreement is prepared and executed acceptance of this tender shall constitute

a binding contract between us subject to modifications. As may be mutually agreed to between us and indicated in the letter of acceptance of my/ our offer for this work.

Signature of Tenderer(s) Signature of Witness: Date. 1………………………. Address of the tenderer

2………………………..

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1 Name of the work: Maintenance and upkeep of TTE/Rest Room at Itarsi Railway Station for a period of 03 years (1095 days) from the date of commencement of work.

2 Tender Value: ` 98,70,475/-(Rupees Ninty Eight lakh Seventy thousand Four hundred seventy Five only

3 Earnest Money:- ` 1,97,410/-(Rupees One lakh Ninty Seven thousand Four Hundred & Ten only) as per RB’s letter No. 2007/CE.1/CT/18, date: 28.09.2007 at F/37

4 Cost of tender form:- ` 5,000/- +CGST 9%+SGST 9% =5900/- (Rupees Five Thousand Nine Hundred Only)

Dates and timings for selling, dropping & opening of Tender Address of the office where the Office of the Sr. Divisional Commercial Manager, tender form can be purchased W.C.Railway/Bhopal Date of issue of tender form and In any working day and working hours from 31.10.2017 up to time of sale of tender form 10.00 Hrs. of 05.12.2017

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Date and time of submission of tender and opening of tender

The tenderers can drop their tender in the tender box kept ready on and from 11.00 Hrs to 15.00 Hrs. of 05.12.2017 in the office of Sr. Divl. Comml. Manager, W.C.Railway, Bhopal. Tender documents duly filled and may be drop in Tender Box which will be closed at 15:00 hrs on 05.12.2017 and this will be opened at 15.30 Hrs. on the same day.

6 Website particulars www.wcr.indianrailways.gov. in 7 Period of Contract: Three years (1095 days) form the date of commencement of work. 8 System of tendering: Tenders are invited under open sealed tenders on the basis of single Packet

Tender System. Scope of Work: 1) Total No. of beds 118 2) Avg. daily occupancy 180(approximately)

3) Maintenance and upkeep of Rest House, Cleaning of TTE rest house, Lavatories and premises, washing of bed rolls/linens, Pest Control of TTE rest house and Gardening.

4) For providing helper-cum caretaker round the clock, serving meals, and safety of luggage of staff taking rest.

6) Maintenance and upkeep of Garden (Lawn area).

Signature of the tenderer Divisional Railway Manager(Comml.) W.C.Railway,Bhopal For and on behalf of the President of India

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10 Important instructions Eligibility criteria for tenderer:

a) Earnest Money: A sum of ` 1,97,410/- as Earnest Money should be in FDR or Banker’s cheques /Demand Drafts in favour of Sr DFM, W.C.Railway, Bhopal, executed by any of the Nationalized Banks or by a Scheduled Bank.

b) Technical Capability: The tenderer must have completed in the last three financial years(i.e. current year and three previous financial years) at least one similar single completed work for a minimum value of 35% of advertised tender value of work. (Authority: Rly. Bd’s letter No. 94/CE-I/CT/4 New Delhi, dated: 23.11.2006) Note: Similar work is defined by PHOD as – “Housekeeping/ Cleaning work in Railway or any other Government organization /Public Sector Undertaking/ Hostel/Hospital/Airport /Hotel.”

c) Financial Capability: The tenderer must have total contract amount received during the last three financial years and in the current financial year should be minimum value of 150% of advertised tender value of work.

d) Other Documents: i. Documents showing list of personnel organization available on hand and

proposed to be engaged for the subject work. ii. Tenderer have experience in providing messing/catering facility in any

government, semi government or public sector organization. Tenderer should have registration certificate of his restaurant/hotel/ firm etc.

iii. In case of individual, the tenderer shall enclose a copy of valid PAN Card / Voter Identity Card / Driving license / Passport / Photo-Identity Card issued by the Government Organizations.

iv. In case of firm, registered under the Partnership Act, 1932, the tenderer shall enclose details of partners along with certificate of registration, details of their business and partnership deed.

v. In case of company, the tenderer shall enclose Memorandum and Articles of Association along with certificate of incorporation, and date of commencement of business etc.

vi. In case, the tender form is signed by other than tenderer, an authorization letter from the tenderer shall be enclosed.

vii. List of plants and machinery available on hand and proposed to be inducted (Own or hire to be given separately for the subject work).

e) Rate Sheet:-Tenderer shall quote only the percentage of rate above/below/at par against tender value in the rate sheet only in both figures and words.

Note: The tenderers shall only quote rate in percentage above/below/at par against Estimated Cost of the Work for three years both in figures and words in the above columns. The amount quoted in words shall be considered final in case of any ambiguity. Any overwriting / corrections should be self attested, failing which the offer will summarily be rejected.


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11. Profile of Tenderer:

(Recent photograph of the tenderer in case of individual) I. Name of the Tenderer: . . . . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . II. Status of the Tenderer (Whether individual / firm / Company)…………………. . III. Address for correspondence: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

IV. Telephone Number including mobile number: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

V. Particulars of Earnest Money: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . .

VI Enclosures: .................................................................................................... …………………………………………………………………………………………………………… ……………………………………………………………………………………..……………………. …………………………………………………………………………………………………………… ……………………………………………………………………………………………………………

Signature ..........................................

Name ....................................................... Place: Date:

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Documents to be submitted along with Tender Form

I. A sum of ` 1,97,410/- as Earnest Money should be in FDR or Banker’s cheques /Demand Drafts in favour of Sr DFM/WCR/Bhopal, executed by any of the Nationalized Banks or by a Scheduled Bank.

II. The cost of tender document of ` 5,000/-+CGST 9%+SGST 9% =5900/- (Rupees Five thousands nine Hundred only) shall be enclosed with the Bid as a separate bank draft in the name of “Sr DFM/WCR/Bhopal” or original money receipt deposited with Divisional cashier, Bhopal Railway station for the requisite amount as cost of tender document. The cost of tender document shall not be clubbed with the earnest money deposit. The tenders submitted without the requisite cost of tender documents in appropriate form shall not be considered.

III. Document(s) showing that the tenderer has completed in the last three financial years (i.e. current year and three previous financial years) at least one similar single work for a minimum value of 35% of advertised tender value of work.

Note: a) Similar work is defined by PHOD as – “Housekeeping/Catering/Cleaning work

in Railway or any other Government organization /Public Sector Undertaking/ Hostel/Hospital/Airport /Hotel.”

b) The tenderer is required to submit “Certificate of Completion” issued by the employer. The “Certificate of Completion” of similar nature of work should be as in Annexure- F.

IV. Document(s) showing that the tenderer has total contract amount received during the last three financial years and in the current financial year should be minimum value of 150% of advertised tender value of work. For total contract amount received attested payment certificates from employer/client or audited balance sheet duly certified by Chartered Accountant for last three financial years and in the current financial year are to be submitted.

V. Documents showing list of personnel organization available on hand and proposed to engaged for the subject work. (Annexure D).

VI. List of plants and machinery available on hand and proposed to be inducted (Own or hire to be given separately for the subject work). (Annexure E).

VII. List of works completed in the last three financial years giving description of works, organization for whom executed; approximate value of contract and payment received against the contract at the time of award, date of award and date of schedule completion of works. Date of actual start, actual completion, final value of contract and payment received against the contract should also be given. (Supportive documents/certificates from the organization with which they worked/are working should be included

VIII. List of works on hand indicating description of work, contract value, approximate value of balance work yet to be done and date of award as per format given in Annexure G. (Supportive documents/certificates from the organization with which they worked/are working should be included).

IX. In case of individual, the tenderer shall enclose a copy of valid Aadhar Card, PAN Card / Voter Identity Card / Driving license / Passport / Photo-Identity Card issued by the Government Organizations.

X. In case of firm, registered under the Partnership Act, 1932, the tenderer shall enclose details of partners along with certificate of registration, details of their business and partnership deed.


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XI. In case of company, the tenderer shall enclose Memorandum and Articles of Association

along with certificate of incorporation, and date of commencement of business etc XII. In case, the tender form is signed by other than tenderer, an authorization letter from the

tenderer shall be enclosed

XIII. The tenderer will give an undertaking that he will pay wages to the labour engaged not less than the rates notified by the Ministry of Labour & Employment Chief Labour Commissioner, from time to time and will comply with all the Provisions of Labour Contract Act and Minimum Wages Act invariably.

XIV. In case of cooperative society, the tenderer shall enclose a photocopy of certificate of Registration issued by the Registrar of the cooperative society / authorized officer and photocopies of by laws of the Cooperative Society

Note: Tenders received without Certificates/Documents referred on the above points will be liable for rejection.


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Instructions to the tenderers

i. The cost of tender form is not refundable under any circumstances. Tender Forms are not transferable.

ii. The tenderers shall submit their tenders in single packet. The relevant columns of Tender form should be properly filled in. The Earnest Money Deposit in acceptable form & all required documents should be submitted along with Tender form.

iii. The tenderers will quote the percentage of rate above / below / at par against Estimated Cost of the Work both in figures and words in the “Rate offer sheet”. The rate in words shall be considered final in case of any ambiguity. The quoted percentage rate must be inclusive of

a) All maintenance expenditure of TTE Rest Room i.e. major and minor repairs required for good Maintenance and upkeep of Rest House, Cleaning of TTE rest house, Lavatories and premises, washing of bed rolls/linens, all consumables etc.

b) Rate shall include the staff’s Salary, all types of taxes(i.e. GST @ 18%, income tax etc.) and fees payable to Labour authorities, local & municipal authorities, taxes, levies, fees, toll taxes and all other charges, which are necessary for the continuance of the service under the contract.

c) Any other charges required for execution of this contract except as laid down in Tender Schedule.

iv. The nature of tender is of single packet system. The tenderer/s should have to submit the single sealed envelope containing tender documents and other required documents. The sealed envelope should be super scribed as “Tender for Maintenance of TTE Rest Room at Itarsi Railway Station”. The tenderer must mention his name & full address with contact numbers on the envelope.

v. The Offer must be accompanied by a sum of ` 1,97,410/-(Rupees One lakh Ninty Seven thousand Four Hundred and Ten only) as Earnest Money should be in Banker’s cheques /Demand Drafts/ FDR in favour of Sr DFM/WCR/BPL, in favour of any of the Nationalized Banks or by a Scheduled Bank. The offer received without Earnest Money in acceptable form shall summarily be rejected.

vi. Tender form should be dropped in the Tender Box kept in the office of the Senior Divisional Commercial Manager, West Central Railway, Bhopal Division, Bhopal on date during time as notified in the tender & mentioned in the tender form.

vii. If a tenderer deliberately gives any wrong information or non-compliance of any of the term or condition set forth herein, his tender is liable for rejection. Tenders received without certificates / documents referred in the tender form are liable for rejection.

viii. The tenderar must counter sign any over writing/ corrections made in the tender form or enclosed documents.

ix. The Tenderers shall keep their offer valid for a minimum period of 90 days from the date of opening of tender. However, the validity of tender can be extended further, if required, by mutual consent from time to time. The tenderer will not resile from his offer or modify the terms and conditions thereof in a manner not acceptable to the Railway, if the validity period of the tender is extended. If a tenderer fails to observe or comply with the foregoing stipulation, the amount deposited, as Earnest Money for the due performance of the above stipulation shall be forfeited by the Railway


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x. The Earnest Money of the unsuccessful tenderers will, subject to conditions mentioned anywhere in the tender form, be returned to them within a reasonable time, but the Railway shall not be responsible for any loss or depreciation that may happen to the Earnest Money for the due performance of the stipulation to keep the offer open for the period specified in the tender documents or to the Earnest Money while in their possession nor be liable to pay interest thereon.

xi. If any tenderer deliberately creates circumstances for the acceptance of his tender, the Railway reserves the right to reject such tender at any stage. The authority for the acceptance of the tender will rest with the Railway Administration. It shall not be obligatory on the said authority to accept the lowest offer of the tenderer or any other tender and no tenderer shall demand neither any explanation for the cause of rejection of his tender nor the Railway Administration undertake to assign reasons for declining to consider or reject any particular tender or tenders.

xii. The tenderers should sign all pages of the tender form in token of his having agreed with all terms & conditions mentioned in the tender form.

xiii. The Security Deposit shall be 5% of the Contract Value. The Earnest Money of the successful bidder will be retained as a part of Security Deposit.

xiv. If the tender is accepted, the amount of Earnest Money will be retained and adjusted against Security Deposit for the due and faithful fulfillment of the contract. This amount of Earnest Money will be forfeited, if the tenderer fails to deposit the Security Deposit or execute the Agreement or commence the work within the notified time.

xv. The successful bidder shall submit the Performance Guarantee (PG) amounting to 5% of the contract value. (Detail is furnished in Draft Agreement).

xvi. The successful tenderer shall be required to execute an agreement with the President of India acting through Divisional Railway Manager (Comml), W.C.Railway, Bhopal for carrying out the work according to the terms & conditions of the tender form and any other terms and condition as mutually agreed upon subsequently within notified time.

xvii. The Railway may verify the documents submitted by the tenderers, if found necessary, by the Tender Committee before finalizing the tender.

xviii. If the tender form is downloaded from the Railway’s website, the tenderer must submit the cost of tender form in the form of DD issued by the any Nationalized Bank to be drawn in favour of Sr DFM/WCR/BPL, failing which his tender form shall summarily be rejected.

xix. Until a formal agreement is executed between the successful tenderer and the Railway, the tender form will act as the agreement for all purposes.

xx. The tenderers can also contact office of the Sr. DCM, WC Railway, Bhopal on any working day within the working hours for any information in connection with this tender.

xxi. Tenderers is /are advised to fill up details of the vendor mandate form as in Annexure C.

xxii. Before submitting a tender, the tenderer(s) will be deemed to have himself/themselves by actual inspection of site and locality of the works, that all conditions liable to be encountered during the execution of the works are taken in to account


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TERMS & CONDITIONS for Pest Control i. The Agency/firm should use the chemicals as specified by Indian Standard Institution.

ii. The agency/firm should use its own pressure pumps tools and plants etc. which are required for the operation.

iii. The scope of work can be increased or decreased and the contractor will claim nothing in case of increase.

iv. The chemical used should not harmful for human beings. v. The damages if any occur during the treatment or as a consequence of treatment will be borne by

the agency/firm. vi. The treatment of the area will be done to the entire satisfaction of the officer-in-charge whose

decision in the matter shall be final. vii. Treated area should be made free from pests, insects, rats, bad bugs, flies or larwa attacks etc. viii. As far as possible, treatment of the entire area shall be done in day time but at the time of need

contractor will also undertake the job in night as well. ix. Payment will be made once in month only after verification and certification by the Officer-in-

charge. x. Payment will be made on completion of each month through Cheque only. No cash payment will

be made. xi. The contract for pesticides treatment of TTE rest house and Bed rolls, lavatories/toilets, chilling

plants/water cooler, store room of rest house, circulating area catching of Mouse, Mice, Goose, and Rodents etc. shall be valid for three years from the date of award.

xii. No extra payment like CST/ST, Octori and other taxes will be paid. xiii. The contractor is liable to be fines up to Rs.1000/- in case of failure of treatment i.e. whenever

Cockroaches/Rats/Insects, Pests are notices within the jurisdiction of the contractor. xiv. The contractor shall put on record with his offer his experience in pest control, list of his clients,

any certificate from his clients nature/type of chemicals by intends to use, certificate that those chemicals are safe for human beings, details of his firms, equipment, experience, whether his staff depend for this duty is trained or not.

xv. The agency/firm should preferable be a member of the Indian Pest Control Association. xvi. The firm should specify their chemical which they are likely to use along with consumption of the

period of spray in the covered area and method of controlling the Rodents open and covered area. The time period for which the covered areas are to be locked for effectiveness of the treatment.

xvii. The periodicity for treatment for the entire area would be treatment round the clock. If any deficiency is noticed after the treatment the penalty clause as prescribed in the agreement shall be invoked.

xviii. The firm should put on record the breakup of their offer in regard to cost of chemical, cost of labour, equipment and their profits etc.

xix. The agency/firm should intimate to the in-charge of the concerned are at least one day in advance of the treatment so that the required area can be made available for the treatment.

xx. Any tender not quoting the above details is liable to be rejected.

Signature of the Contractor Divisional Comml. Manager

West Central Railway, Bhopal

For & on behalf of the President of India

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14. Draft Contract Agreement

14.1 Agreement No: C/BPL/TTE rest house/ET/Tender/2017, Dated………. 14.2 Contract Value: The rate accepted by the Railway for three years. 14.3 Name of work: Maintenance and upkeep of TTE Rest Room at Itarsi Railway

Station for a period of 03 years(1095 days) from the date of commencement of work

14.4 Period of the Contract: Three years from the date of commencement of work.

An agreement made on this day of ____________________ between the President of India as owner and Administrator of the West Central Railway and acting through the premises the Divisional Railway Manager (Commercial), Bhopal Division of West Central Railway. Bhopal. (Herein after called the ‘Railway’) of one part and Shri / M/s_________________________address___________________________________________ and carrying on business at _____________________ under the name of ____________________________ (Herein after called the ‘Contractor’) which expression shall be deemed to include his / their respective heirs, executers, administrator, legal representatives, successors and assigns) of other part, for the purpose of Maintenance and upkeep of TTE Rest Room at Itarsi Railway Station for a period of 03 years(1095 days) from the date of commencement of work as per General Conditions of Contract, terms & conditions herein after mentioned and Schedule of Rates attached (the Schedule of Rates will be as per the accepted rates). The performance of the said work is such an act, as of public interest. “Rest Room” means the place where outstation TTE staff on duty to Itarsi takes rest before commencing their return/onward journey. That in consideration of the payments on accepted and mutually agreed rates to be made by the Railway, as per the Schedule of Rates, the Contractor shall duly perform the said work and shall execute the same with great promptness, care and accuracy to the entire satisfaction of the ‘Railway’.

14.5 Duration of Contract & Right to Determination of Contract: That this agreement shall be deemed to have come into force and have effect from _____________ and shall unless determined under any provision hereinafter contained in and on that behalf remain in force for a period of three years and shall stand determined on the day of __________________ provided that it shall be lawful for the Railway to determine the agreement at any time without assigning any reason and without being liable for any loss or damage which the contractor may suffer by reason of such determination by giving 24 hours prior notice in writing of its intentions to determine the agreement in case of exigencies However in case of default on the part of contractor Railway may terminate the contract by giving three months notice to the Contractor. In the event of such termination, the Security Deposit furnished by the Contractor will be forfeited in addition to other amounts, if due, will also be realized from the Contractor and Contractor will have no claim to compensation for any loss on this account. The Railway reserves the right to withdraw with immediate effect any of the works under this agreement in exigencies and the decision of the Railway shall be binding on the Contractor from the date of expiry of the notice aforesaid mentioned. The Contractor shall not be entitled to any compensation for withdrawal of any of the works.


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14.6 Scope of Work: As specified in the Tender Schedule. (Annexure-A) 14.7 General Terms & Conditions of the Contract:

A) The tenderer accepted shall be inclusive of i. All maintenance expenditure of TTE Rest Room i.e. major and minor repairs

required for good Maintenance and upkeep of Rest House, Cleaning of TTE rest house, Lavatories and premises, washing of bed rolls/linens, Gardening of TTE rest house premises, Pest Control of TTE rest house all consumables etc.

ii. Rate shall include the staff’s Salary, all types of taxes(i.e. Service tax @ 14%, Income tax etc.) and fees payable to Labour authorities, local & municipal authorities, taxes, levies, fees, toll taxes and all other charges, which are necessary for the continuance of the service under the contract.

iii. Any other charges required for execution of this contract except as laid down in Tender Schedule.

B) Inspections of the Rest Room may be carried out by Railway Administration,

Supervisors, Officials and any other railway employee authorized for inspection. Day to day inspection/Supervision will be done by CTI (Station)/ET who in turn will sign MB (Measurement book) and will keep records for arranging payments to the contractor.

C) STAFF REQUIREMENT:

a) Contractor shall deploy sufficient Helper, Bearer in kitchen for prompt service and proper maintenance in all shift of the day.

b) Contractor shall also deploy Helper, Safaiwala, Gardener and Supervisor as below:

S.No

. Nature of work

Category of Man Power

Engagement of man power I st Shift (06.00 hrs to 14.00 hrs)

II st Shift (14.00 hrs to 22.00 hrs)

III st Shift (22.00 hrs to 06.00 hrs)

Total

1. Supervisor / Caretaker Semi Skilled

1 1 1 3

2. Helper all necessary help in up keeping of TTE rest house

Un-Skilled 1 1 1 3

3. Safaiwala Cleaning of rooms, corridor, kitchen, windows, doors, lavatories, Bathroom, drains, wash basin, circulating area etc..

Un-Skilled 1 4 3 8

4. Gardener (Agriculture) Un-Skilled 1 1


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c) While deploying Supervisor, helper and other staff , contractor should comply following conditions- (1) Must be medically certified fit by Railway Doctor. (2) No habits of smoking /Tobacco eating/consuming alcohol. (3) Should be neat and clean

D). Uniform and. Identity Cards :- All the persons employed by the Contractor shall wear neat and clean uniform during duty hours which shall be supplied to them by the Contractor as approved by railway administration. Identity cards & name badges to the workers at the Rest Room shall be provided by the Contractor which shall be countersigned by Sr.DCM. E). Cleanliness: - i) The upkeep of the Rest Room shall be fully done by the Contractor. All the rooms, premises, kitchen and surrounding area should be neat and clean. Proper cleaning agents should be used to avoid stinking smell in rooms, kitchen, premises and surrounding area. ii) Cleaning of TTE rest house is to be done twice in shift or as and when cleanness is required. F). Linen: - The linen supplied through Commercial Stores of Sr.DCM’s Office should be properly maintained with washing, quality and quantity. G). Garden: - The outside area of the Rest Room should be maintained properly. A garden should be developed in the front area. Mud flower pots of should be provided and flower plants should be planted in it. A gardener should be deputed to take care of the garden. H). Delta metharine spray for mosquitoes should be sprayed in the rest room once in 1 (one) month at the contractor’s expenses in presence of CTI/Station/ET. I). The Contractor shall be solely responsible for the business carried out at the Rest Room during the contract period although the premise is of Railways. Railway administration will not be in any manner responsible for any illegal business carried out. Notices on Contractors: The Contractor shall furnish to the Railway the name, and address of his authorized agent and all complaints, notices, communications and references shall be deemed to have been duly served to the Contractor, legal heir, executers, administrator, legal representatives, successor or assigns, if delivered in person or sent by the Registered Post to their address In the case of contract by partners, any change in the constitution of the firm shall be forthwith notified by the Contractor to the Railway. Signature of the tenderer

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14.8 Earnest Money, Security Deposit and Performance Guarantee:

i. The contractor has deposited `__________________________________________ towards the EarnestMoney for `___________________Vide________________________________issued by ______________________________dated________________________.

ii. The Earnest Money deposited above, will be retained as a part of Security Deposit. The Security Deposit shall be 5 % of the Contract Value.

iii. Performance Guarantee: The successful bidder shall have to submit a Performance Guarantee (PG) within 30 (thirty) days from the date of issue of Letter Of Acceptance (LOA). Extension of time for submission of PG beyond 30 (thirty) days and up to 60 days from the date of issue of LOA may be given by the Authority who is competent to sign the contract agreement. However, a penal interest of 15% per annum shall be charged for the delay beyond 30 (thirty) days, i.e. from 31st day after the date of issue of LOA. In case the contractor fails to submit the requisite PG even after 60 days from the date of issue of LOA, the contract shall be terminated duly forfeiting EMD and other dues, if any payable against that contract. The failed contractor shall be debarred from participating in re-tender for that work."

iv. The successful bidder shall submit the Performance Guarantee (PG) in any of the following forms, amounting to 5% of the contract value.

(i) A deposit of Cash; (ii) Irrevocable Bank Guarantee; (iii) Government Securities including State Loan Bonds at 5% below the market value; (iv) Deposit Receipts, Pay orders, Demand Drafts and Guarantee Bonds. These forms of Performance Guarantee could be either of the State Bank of India or of any of the Nationalized Banks; (v) Guarantee Bonds executed or Deposits Receipts tendered by all Scheduled Banks; (vi) A Deposit in the Post Office Saving Bank; (vii) A Deposit in the National Savings Certificates; (viii) Twelve years National Defence Certificates; (ix) Ten years Defence Deposits; (x) National Defence Bonds and (xi) Unit Trust Certificates at 5% below market value or at the face value whichever is less. Also, FDR in favour of FA&CAO (free from any encumbrance) may be accepted. Note: The instrutements as listed above will also be acceptable for guarantees in case of mobilization advance. (c) The performance Guarantee shall be submitted by the successful bidder after the Letter of Acceptance (LOA) has been issued, but before signing of the contract agreement. This PG shall be initially valid up to the stipulated date of completion plus 60 days beyond that. In case, the time of completion of work gets extended, the contractor shall get the validity of P.G. extended to cover such extended time for completion of work plus 60 days. Signature of the tenderer

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(d) The value of PG to be submitted by the contractor will not change for variation up to 25% (either increase or decrease). In case during the course of execution, value of the contract increase by more than 25% of the original contract value, an additional Performance Guarantee amounting to 5%(five percent) for the excess value over the original contract value shall be deposited by the contractor. (e) The Performance Guarantee (PG) shall be released after physical completion of the work based on

“Completion Certificate” issued by the competent authority stating that the contractor has completed the work in all aspects satisfactorily. The security deposit shall, however, be released only after expiry of the maintenance period and after passing the final bill based on “No Claim Certificate” from the Contractor. (f) Whenever the contract is rescinded, the Security Deposit shall be forfeited and the Performance Guarantee shall be en-cashed. The balance work shall be got done independently without risk & cost of the failed contractor. The failed contractor shall be debarred from participating in the tender for executing the balance work. If the failed contractor is a JV or a Partnership firm, then every member/partner of such a firm shall be debarred from participating in the tender for the balance work in his/her individual capacity or as a partner of any other JV/Partnership firm. (g) The engineer shall not make a claim under the Performance Guarantee except for amounts to which the President of India is entitled under the Contract (not withstanding and /or without prejudice to any other provisions in the contract agreement) in the event of: (i) Failure by the contractor to extend the validity of the Performance Guarantee as described herein above, in which event the Engineer may claim the full amount of the Performance Guarantee. (ii) Failure by the Contractor to pay President of India any amount due, either as agreed by the Contractor or determined under any of the Clauses/Conditions of the Agreement, within 30 days of the service of notice to this effect by Engineer. (iii) The contract being determined or rescinded under provisions of the GCC, the Performance Guarantee shall be forfeited in full and shall be absolutely at the disposal of the President of India.

The Contractor further agrees that the Railway shall be entitled to recover any loss or damage, the Railway may suffer or sustain by reason of the failure of the Contractor to observe and perform any of the terms and conditions of this agreement, from the amount of the security deposit and in the event of any balance remaining due to the Railway, the Contractor shall forthwith pay the same. In the event of such deductions being made from the security deposit, the Contractor shall at once make good the deficiency in the amount of the security deposit within fifteen days of the date of demand of this effect. The Railway shall also have a lien on and above all or any money that may become due and payable to Contractor under this agreement and /or also over the deposit of security amount or amounts made under this agreement and which may become repayable to the Contractor, under this or any other agreements or transaction of any nature whatsoever between the Railway and the Contractor and further the Railway shall at all times be entitled to deduct the said debit or sum due by the Contractor from the amounts of security or performance guarantee which may become payable to the Contractor under these presents.

14.9 Indemnity by Contractors: The Contractor shall indemnify and save the Railways from and against all actions, suit proceedings, losses, costs, damages, charges, claims and demand of every nature and description brought or recovered against the Railways by reason of any act or omission of the Contractor, his agent or employees, in the execution of the works or in his guarding of the same. All sums payable by way of compensation to be applied to the actual loss or damage sustained and whether or not any damage shall have been sustained. Signature of the tenderer

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14.10 Railway empowered to recover any overpayment made to the Contractor: I. The Contractor shall agree to recoveries being made by the Railway from his bills, Security

Deposit referred above against any over payment which may have been made to the Contractor through inadvertence, error, collusion, misconstruction, mis-statement or through any cause whatsoever. In the event of any such recoveries being made from the security deposit, the Contractor shall at once make good the deficiency in the amount of the security deposit within fifteen days if the date of demand to this effect.

II. In case the amount of recoveries to be made from the Contractor exceeds the Security Deposit and /or the amount due to be paid to the Contractor on the bills, the Railway shall adjust such amounts of the Contractor shall further make good the deficiency in cash within fifteen days of the date of demand to this effect.

III. The Contractor shall agree to recoveries being made by the Railway from his bills and /or security deposit referred above or from any other amount payable to him against any dues on account of other license agreements held by him. In the event of such recoveries being made from the security deposit, the Contractor/s shall at once make good the deficiency in the amount of the security deposit within fifteen days of the date of demand to this effect.

14.11 Refund of security deposit and Performance guarantee:

I. The security deposit and Performance guarantee referred above, subject to any deductions including those referred to in clause above will be returned to the Contractor within three calendar months after termination of this agreements, if there is no dispute and also subject to clause below. In the event of any dispute arising between the Railway and the Contractor or between the Railway and any third party or between the Contractor and the labourers or in respect of any money due to Railway shall in reference to this agreement, the Railway shall detain the security deposit or such a balance thereof as the Railway, may in its sole discretion deem sufficient until the dispute is settled and determined. The Contractor shall have no claim for compensation or otherwise for any such detention made by the Railway.

II. The Contractor is required to give a “NO CLAIM” certificate before the security deposit and Performance guarantee is refunded/ released to him. The right of claiming any amount or disputed any decision shall be deemed to have been waived as soon as the security deposit is received back by the Contractor on submission of “NO CLAIM” certificate, If, however, the Contractor has any dispute or difference, he should submit a list of such disputed items and the amount claimed against each for final settlement. The provision of clause – 14.27 of this agreement will be limited to the dispute / differences mentioned in this list submitted by the Contractor shall have no claim for compensation or otherwise for the delay for refund of the security deposit and the Performance guarantee.


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14.12 Force Majeure Clause: If at any time during the continuance of this contract, the performance in whole or in-part by

either party of any obligation under this contract shall be prevented or delayed by reason of any war, hostility, acts of public enemy, civil commotion, sabotage, serious loss or damage by fire, explosions, epidemics, strikes, lockouts or acts of God (hereinafter referred to ‘events’) provided, notice of the happening of any such events given by either party to the other within 15 days from the date of occurrence thereof, neither party shall by reason of such event, be entitled to terminate this contract nor shall have any claim for damages against the other in respect of such non-performance or delay in performance, and works under the contract shall be resumed as soon as practicable after such event has come to an end or ceased to exist and the decision of the Competent Authority, as to whether the works have been so resumed or not shall be final and conclusive, PROVIDED FURTHER that if the Performance in the whole or in part of any obligation under this contract is prevented or delayed by reason of any such event for a period exceeding 60 days, either party may at its option terminate the contract by giving notice to the other party.

14.13 Illegal Gratification: Any bribe, commission, gift or advantage given, promised or offered by or on behalf of the Contractor

or his partner, agent or servant or anyone on his behalf, to any officer or employee of the Railway, or to any person on his behalf in relation to obtaining or execution of this or any other contract with the Railway shall, in addition to any criminal liability which he may incur, subject the Contractor to the rescission of the contract and all other contracts with the Railway and to the payment of any loss or damage resulting from such decision and the Railway shall be entitled to deduct the amounts so payable from any moneys due to the Contractor under this contract or any other contracts with the Railway.

The Contractor shall not lend or borrow from or have or enter into any monitory dealings or transactions either directly or indirectly with any employee of the Railway and if he shall do so, the Railway shall be entitled forthwith to rescind the contract and all other contracts with the Railway. Any question or dispute as to the commission or any such offence or compensation payable to the Railway under this clause shall be settled by the General Manager of the Railway, in such a manner as he shall consider fit and sufficient and his decision shall be final and conclusive. In the event of rescission of the contract under this clause, the Contractor will not be paid any compensation whatsoever except payments for the work done up to the date of rescission.

14.14 Damage to Railway property or private life and property: The Contractor shall be responsible for all risk to the work and for trespass and shall be made good at his own

expense all loss or damage whether to the works themselves or to any other property of the Railway or the lives, persons or property of others from whatsoever cause in connection with the works until they are taken over by the Railway and this, although all reasonable and proper precautions may have been taken by the Contractor, and in case the Railway shall be called upon to make good any costs, loss or damages, or to pay any compensation, including that payable under the provisions of the Workmen’s Compensation Act, or any statutory amendments therefore to any person or persons sustaining damages as aforesaid by reason of any act, or any negligence or omissions on the part of the Contractor the amount of any costs or charges including costs and charges in connection with legal proceedings, which the Railway may incur in reference there to, shall be charged to the Contractor. The Railway shall have the power and right to pay or to defend or compromise any claim of threatened legal proceedings or in anticipation of legal proceedings being instituted consequent on the action or default of the Contractor, to take such steps as may be considered necessary or desirable to ward off or mitigate the effect of such proceedings charging to Contractor, as aforesaid, any sum or sums of money which may be paid and any expenses whether for reinstatement or otherwise which may be incurred and the propriety of any such payment, defence or compromise, and the incurring of any such expenses shall not be called in question by the Contractor Signature of the tenderer

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14.15 Inspection Registers and Records:

Contractor has to maintain following printed registers as per prescribed format at his own cost & will produce at any time if demanded by railway authority.

Complaint register (01)

Occupation register (01)

Medical tests register (01)

Cleaning schedule register (01)

Contractor‘s staff attendance register (01)

Repair /Misc. complaints register (01)

Linen register (01)

The Contractor shall have to maintain Measurement Book, which shall be verified by the Railway Officers / authorized supervisors. The observations made by officers / supervisors in the Register shall be complied by the Contractor immediately.

14.16 Modification to contract to be in writing: In the event of any of the provisions of the contract requiring to be modified after the contract documents have been signed, the modifications shall be made in writing and signed by the Railway and the Contractor and no work shall proceed under such modifications until this has been done. Any verbal or written arrangement abandoning, modifying, extending reducing or supplementing the contract or any of the terms thereof shall be deemed conditional and shall not be binding on the Railway unless and until the same is incorporated in a formal instrument and signed by the Railway Contractor, and till then the Railway shall have the right to repudiate such arrangements. Signature of the tenderer

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14.17 Price Variation Clause:-- (a) The rates quoted by tenderer and accepted by Railway Administration shall hold good till the completion of the work and no additional individual claim will be admissible on account of fluctuation in market rates, increase in taxes/any other levies/tolls etc., except that payment/recovery for overall market situation shall be made as per price variation clause given in Para below: (b) No cognizance will be given for any sort of fluctuations in taxes and other market conditions etc., for any individual item for the purpose of making adjustments in payments. The contract shall, however, be governed by the general price variation clause as under:- (i) The amount payable on account of Price variation shall be settled every quarter as per the following

method: The amount paid during a quarter shall be divided as under: - = X% Labour = Y% Material = Z% Fixed component

(ii) No price variation shall be payable on the fixed component. (iii) For calculation of PV on account of Labour, the Consumer Price Index Numbers for industrial workers (Base 1982 = 100) published, as Sh.36 in RBI bulletins shall be used. The base shall be taken as the index no. (All India Average) as on date of opening of tender. For a particular year, the average index for that year shall be worked out and variation with reference to the base index no. shall be taken into account for calculation purpose. (iv) For material portion, statement 40 of RBI Bulletin (All India Average) shall be used. The calculation of Price Variation payable is illustrated as under: Illustration: - For example Amount paid in the first quarter = ` 12,00,000/- (Say) Price Index for Labour as on Date of opening (LO) = 514 Price Index for material As on date of opening (MO) = 160 Avg. Price Index for Labour During 1st quarter (L1) = (517 + 516 + 519) / 3 = 517.30 Where 517, 516, 519 are the indices for the three months in the quarter under consideration. Avg. price index for material during 1st quarter (M1) = (165 + 164 + 168) / 3 = 165.70 Where 165,164 and 168 are the indices for the three months in the quarter under consideration. Bifurcation of amount paid is as under: - (assuming X = 79, Y = 16 and Z = 5) Labour (W) ` 9, 47, 000/-Material (M) ` 1,90,000/- Fixed ` 52,000/- PV for Labour = (L1-LO) x W / LO = (517.30 – 514.00) x 9,47,000/514 = ` 6079/-PV for material = (M1-MO) x M / MO i.e. ( 165.70 – 160.00) x 1,90,000 / 160 = ` 6769/- No price variation will be payable on the fixed components. Signature of the tenderer

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14.21 Damage from accidents etc.: The Contractor shall take all precautions against damages from accidents etc. No compensation will be allowed to the Contractor for his tools, plants, materials, machines and other Equivalent lost or damaged by any cause whatsoever. The Contractor shall be liable to make good the damages to any structure, plant or material of every description belonging to the Railway, lost or damaged by any cause during the course of Contractor’s work. The Railway shall not pay to the Contractor any charges for rectification or repairs to any damage, which may have occurred, from any cause whatsoever. No claims in this regard will be arbitral.

14.18 Extension: The contract may be extended at the sole discretion of the Railway as per extant rules.

14.19 Contractor’s bills: I. The contractor shall submit his bills in quadruplicate along with Xerox copy of Measurement

Book of relevant period within ten days of the end of each calendar month to the controlling officer of the particular department, who in turn shall verify and forward the bills to Sr.DFM/WCR/Bhopal along with penalty statement, if any. Payment will be arranged by cheque or by NEFT at the discretion of the Railway administration.

II. Income tax, surcharge on income tax & Ed.Cess at the rate in vogue shall be deducted from the Bill along with penalty charges if imposed as per penalty clause of this contract.

III. All deductions made in the payment will be certified by Sr.DCM, before they are made.

14.20 Time limit for submission of the bills: The Contractor shall submit the Bills for each month for payment within 3 (three) months from the month in which the work has been completed. If the Contractor does not claim against the Railway for payment in respect of services rendered under this agreement within 3 (three) months as stipulated above, he shall be deemed to have waived his right in respect thereof. No claim in respect of under payment to the Contractor shall be considered valid or shall be entertained unless made within 3(three) months of the date on which payment was made for the work for which such under payment has been made. The Contractor shall not be entitled to any increase in the accepted rate of remuneration for any reason whatsoever.

14.21 Post Payment Audit: It is an agreed term of contract that the Railway reserves to itself the right to carry out a post-payment audit and or technical examination of the works and the final bill including all supporting vouchers, abstracts, etc. and to make a claim on the Contractor for the refund any excess amount paid to him if as a result of such examination any over-payment to him is discovered to have been made in respect of any works done or alleged to have been done by him under the contract.

14.22 Wages to Labour:The Contractor shall be responsible to ensure compliance with the provision of the Minimum Wages act, 1948 (hereinafter referred to as the “said act”) and the Rules made there under in respect of any employee directly or through petty Contractors or sub Contractors employed by him on road construction or in building operations or in stone breaking or stone crushing for the purpose of carrying out this contract. If, in compliance with the terms of the contract, the Contractor supplied any Labour to be used wholly or partly under the direct orders or control of the Railway whether in connection with any work being executed by the Contractor or otherwise for the purpose of the Railway such Labour shall, for the purpose of this clause, still be deemed to be persons employed by the Contractor. If any money shall as a result of any claim or application made under the said act bedirected to be paid by the Railway, such money shall be deemed to be money payable to the Railway by the Contractor and on failure by the Contractor to repay the Railway any money paid by it as aforesaid within seven days after the same shall have been demanded. The Railway shall be entitled to recover the same from any money due or accruing to the Contractor under this or any other contract with the Railway. In case of any non-recovery the same shall be finally deducted from the amount of Security Deposit

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and the Performance Guarantee lying with the Railway.

14.23 Apprentice Act: The Contractor shall be responsible to ensure compliance with the provisions of the Apprentice Act, 1961 and Rules and orders issued there under from time to time in respect of apprentices directly or through petty Contractors or sub Contractors employed by him for the purpose of carrying out the contract. If the Contractor directly or through petty Contractors or sub contractors fails to do so, this failure will be a breach of the contract and the Railway may, in its discretion, rescind the contract. The Contractor shall also be liable for any pecuniary liability arising on account of any violation of the provision of Act.

Note: The Contractors are required to engage apprentices when the work under taken by them last for a period of one year or more and/the cost of works is rupees one lakh or more.

14.24 Provision of payment of wages act: The Contractor shall comply with the provisions of the payment of Wages Act, 1936 and the rules made hereunder in respect of all employees directly or through the petty Contractor or sub-Contractors employed by him in the works. If in compliance with the terms of contract, the Contractor directly or through petty Contractors or sub Contractors shall supply any Labour to be used wholly or partly under the direct orders and control of the Sr.DCM/Executive whether in connection with the works to be executed hereunder or otherwise for the purpose of the Executive, such Labour shall nevertheless be deemed to comprise persons employed by the Contractor and any moneys which may be ordered to be paid by the Executive, shall be deemed to be moneys payable by the Executive, on behalf of the Contractor and the Executive, may on failure of the Contractor to repay such money to the Railways shall be entitled to deduct from any moneys due to the Contractor (whether under this contract or any other contract), all moneys paid or payable by the Railway by way of compensation of aforesaid or for costs of expenses in connection with any claim thereto and the decision of the Executive, upon any question arising out of the effect or force of this clause shall be final and binding upon the Contractor.

14.25 Provision of Contract Labour (Regulation and Abolition) Act, 1970: I. The Contractor shall comply with the Provision of Contract Labour (Regulation and

Abolition) Act, 1970 and the Contract Labour (Regulation and Abolition) Central Rules, 1971 as modified from time to time, wherever applicable and shall also indemnify the Railway from and against any claim under the aforesaid Acts and the Rules.

II. The Contractor shall obtain valid licence under the aforesaid Act as modified from time to time before the commencement of the work and continue to have a valid licence until the completion of the work. Any failure to fulfill this requirement shall attract the penal provisions of the contract arising out of the resultant non-execution of the work.

III. The Contractor shall pay to Labour employed by him directly or through sub contractors, the wages as per provisions of the aforesaid Act and the Rules wherever applicable. The Contractor shall not withstanding the provisions of the contract to the contrary, cause to be paid the wages to Labour indirectly engaged on the work including any engaged by his sub-Contractors in connection with the said work, as if the Labour had been immediately employed by him.

IV. In respect of all Labour directly or indirectly employed in the work for performance of the Contractor’s part of the contract, the Contractor shall comply with or cause to be complied with the provisions of the aforesaid Act and the Rules wherever applicable.


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V. In every case in which by virtue of the provisions of the aforesaid Act or the Rules, the Railway is obliged to pay any amount of wages to a workman employed by the Contractor or his sub-Contractor in execution of the work or to incur any expenditure in providing welfare and health amenities required to be provided under the aforesaid Act and the Rules or to incur any expenditure on account of the contingency liability of the Railway due to the Contractor’s failure to fulfill his statutory obligations under the aforesaid Act or the Rules and Railway will recover from the Contractor the amount of wages so paid or the amount of expenditure so incurred and without prejudice to the rights of the Railway under Section 20 Sub-section (2) and Section 2, Sub-section (4) of aforesaid Act, the Railway shall be at liberty to recover such amount or part thereof by deducting it from the security deposit and/or from any sum due by the Railway to the Contractor whether under the contract or otherwise. The Railway shall not be bound to contest any claim made against it under sub section (1) of Section 20 and Sub-section (4) of section 21 of the aforesaid Act except on the written request of the Contractor and upon his giving to the Railway full security for all cost for which the Railway might become liable in contesting such claim. The decision of the Railway regarding the amount actually recoverable from the Contractor as stated above, shall be final and binding on the Contractor.

14.26 Reporting of Accidents to Labour: The Contractor shall be responsible for the safety of all

employees directly or through petty Contractors or sub Contractors employed by him on the works and shall report serious accidents to any of them however and wherever occurring on the works to the Railway or the Railway’s representative and shall make every arrangements to render all possible assistance.

14.27 Provision of Workmen Compensation Act: In every case in which by virtue of the provisions of Section 12 Sub-section (1) of the Workmen’s Compensation Act 1923, Railway is obliged to pay compensation to a workman directly or through petty Contractor or sub-Contractor employed by the Contractor in executing the work, Railway will recover from the Contractor the amount of the compensation so paid, and, without prejudice to the rights of Railway under Section 12 Sub-section (2) of the said Act, Railway shall be at liberty to recover any sum due by Railway to the Contractor whether under these conditions or otherwise, Railway shall not be bound to contest any claim made against it under Section 12 Sub-section (1) of the said Act except on the written request of the Contractor and upon his giving to Railway full security for all costs for which Railway might become liable in consequence of contesting such claim.

14.28 Provisions of Prohibition of Manual Scavenging Act: While executing cleaning/maintenance activities at TTE rest room, the contractor/supervisor should ensure that the provision laid down in the Manual Scavenger Act is not violated. It should also be ensured that the labour deployed for cleaning activities are provided with proper equipments. Onus for violation of act will lie on the contractor solely.

14.29 Non - Provision of Accommodation: Railway will not provide quarters for contractors: no quarters shall normally be provided by the Railway for the accommodation of the Contractor or any of his staff employed on the work.

14.30 (i) Compliance to rules for employment of Labour: The Contractor (s) shall confirm to all laws, bye laws rules and regulations or the time being in force pertaining to the employment of local or imported Labour and shall take all necessary precautions to ensure and preserve the health and safety of all staff employed directly or through petty Contractors or sub Contractors on the works. Signature of the tenderer

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(ii) Use of intoxicants: The sale of ardent sprits or other intoxicating beverages upon the work or in any of the buildings, encampments or tenements owned, occupied by or within the control of Contractor of any of his employees shall be forbidden and the Contractor shall exercise his influence and authority to the utmost extent to secure strict compliance with this condition. (iii) Non-employment of Labourers below the age of 15: The Contractor shall not employ children below the age 15 as Labourers directly or through petty Contractors or sub Contractors for the execution of work.

14.31 Right of Railway to determine the contract during exigencies: I. It shall be lawful for the Railway to determine the agreement at any time without assigning

any reason and without being liable for any loss or damage, which the Contractor may suffer by reason of such determination by giving 24 hours prior notice in writing of its intentions to determine the agreement.

II. Should the contract be determined under sub clause (i) of this clause and the Contractor claims payment for expenditure incurred by him in the expectation of completing the whole of the work, the Railway shall admit and consider such claims as are deemed reasonable and are supported by vouchers to the satisfaction of the Railway. The Railways decision on the necessity and propriety of such expenditure shall be final and conclusive.

III. The Contractor shall have no claim to any payment of compensation or otherwise, howsoever on account of any profit or advantage which be might have derived from the execution of the work in full but which he did not derive in consequence of determination of contract.

14.32 Fine for misconduct or breach of the agreement:- Competent authority has a full right if any

deficiency found in services as per contract to impose penalty. Contractor shall be liable to pay a fine imposed by the competent authority with in time. Sr Divisional Commercial Manager/Bhopal for the misconduct on the part of the Contractor or on the part of any of his agent, servant or workers and /or for the failure on the part of the Contractor or on the part of his agents, servants or workers to observe or perform any of the term(s) and condition(s) of this agreement or unsatisfactory work.

14.33 Determination / Termination of Contract owing to default of contractor: I. The rules in detail as mentioned in the General Conditions of The Contract for determination /

termination of contract will be applicable owing to default of the contractor. II. The contractor shall be at liberty to determine and to put an end to the contract, any time after

the expiry of 12 months from its coming into force, without being liable for loss or damage which the Railway may suffer by reason of such determination, by giving the Railway three months prior notice in writing of his intention to terminate the agreement

14.34 Right of railway after rescission of contract owing to default of contractor:

(i). The Contractor shall have no claim to compensation for any loss sustained by him by reason of his having purchased or procured any materials or entered into any commitments or made any advances on account of or with a view to the execution of the works or the performance of the contract and Contractor shall not be entitled to recover or be paid any sum of any work there to for actually performed under the contract unless and until the Sr.DCM otherwise decides on the certification of performance of such work and the value payable in respect thereof and the contract shall only be entitled to be paid the value so certified. Signature of the tenderer

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(ii) Railway shall be entitled to take possession of any materials tools, implements, machinery and buildings on the works or on the property on which these are being or ought to have been executed, and to retain and employ the same in the further execution of the works or any part thereof until the completion of the works without the Contractor being entitled to any compensation for the use and employment thereof or for wear and tear or destruction thereof. (iii) The Sr.DCM shall as soon as may be practicable after removal of the Contractor fix and determine ex-parte or by or after reference to the parties or after such investigation or enquiries as he may consider fit to make or institute and shall certify what amount (if any) had at the time of rescission of the contract been reasonably earned by or would reasonably accrue to the Contractor in respect of the work then actually done by him under the contract and what was the value of any unused or partially used materials any constructional plant and any temporary works upon the site. (iv) The Railway shall not be liable to pay the Contractor any money on account of the contract until

the expiration of the period of maintenance and thereafter until the cost of completion and maintenance damage for delay in completion (if any) and all other expenses incurred by the Railway have been ascertained and the amount thereof certified by the Sr.DCM himself. The Contractor shall then be entitled to receive only such sums (if any) as the Sr.DCM may certify would have been due to him on due completion by him after deducting the said amount; but if such amount shall exceed the sum which would have been payable to the Contractor, then the Contractor shall upon demand pay to the Railways the amount of such excess and it shall be deemed to debt by the Contractor to the Railway and shall be recoverable accordingly.

14.35 Settlement of disputes matters finally determined by the railway: All disputes and differences of any kind whatsoever arising out of or in connection with the contract, whether during the progress of the work or after its completion and whether before or after the determination of the contract shall be referred by the Contractor to the Railway and the Railway shall within 120 days after receipt of the Contractor’s representation make and notify decisions on all matters for which provision has been made in this Agreement shall stand specifically excluded from the purview of the Arbitration clause and not be referred to Arbitration.

14.36 Demand for arbitration (i) In the event of any dispute or difference between the parties hereto as to the construction or operation of this contract, or the respective rights and liabilities of the parties on any matter in question, dispute or difference on any account or as to the withholding by the Railway of certificate to which the Contractor may claim to be entitled to, or if the Railway fails to make a decision within 120 days, then and in such case, but except in any of the ‘excepted matters’ referred to in clause 14.40 of these conditions, the Contractor, after 120 days but within 180 days of his presenting his final claim on disputed matters shall demand in writing that the dispute or difference be referred to Arbitration. (ii) The demand for Arbitration shall specify the matters that are in question or subject of the dispute or difference as also the amount of claim item wise. Only such dispute(s) or difference (s) in respect of which the demand has been made, together with counterclaims or set off shall be referred to Arbitration and other matters shall not be included in the reference;

(a) The Arbitration proceedings shall be assumed to have commenced from the day; a written and valid demand for Arbitration is received by the Railway. Signature of the tenderer

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b) The claimant shall submit his claim stating the facts supporting the claims along with all the relevant documents and the relief or remedy sought against each claim within a period of 30 days from the date of appointment of the Arbitral Tribunal. c) The Railway shall submit its defence statement and counter claim (s), if any, within a period of 60 days of receipt of copy of claims from Tribunal thereafter, unless otherwise extension granted by Tribunal. iii) No new claim shall be added during proceedings by either party. However, a party may amend or supplement the original claim or defence thereof during the course of Arbitration proceedings subject to acceptance by Tribunal having due regard to the delay in making it. iv) If the Contractor(s) does/do not prefer his/their specific and final claims in writing, within a period of 90 days of receiving the intimation from the Railways that the final bill is ready for payment, he/they will be deemed to have waived his/their claim (s) and the Railway shall be discharged and released of all liabilities under the contract in respect of these claims.

14.37 Obligation during pendency of arbitration: Work under the contract shall, unless otherwise directed by the Railway, continue during the Arbitration proceedings, and no payment due or payable by the Railway shall be withheld on account of such proceedings, provided, however, it shall be open for Arbitral Tribunal to consider and decide whether or not such work should continue during Arbitration proceedings.

14.38 Appointment of Arbitrators: (I) In case where the total value of all claims in question added together does not exceed ` 10, 00,000/- (Rupees Ten Lakhs only), the Arbitral Tribunal shall consist of a Sole Arbitrator who shall be a gazetted Officer of Railway not below the grade of J.A. Grade nominated by the General Manager. The Sole Arbitrator shall be appointed within 55 days from the day when a written and valid demand for Arbitration is received by GM. (II) In case not covered by Clause 14.45(I) the Arbitral Tribunal shall consist of a panel of three Gazetted Railway Officers not below J.A. Grade or 2 Railway Gazetted Officers not below JA Grade, as the arbitrators. For this purpose, the Railway will send a panel of more than 3 names of Gazetted Railway Officers of one or more departments of the Railway to the Contractor who will be asked to suggest to General Manager up to 2 names of the panel for appointment as Contractor’s nominee. The General Manager shall appoint at least one out of them as the Contractor’s nominee and will also simultaneously appoint the balance number of Arbitrators either from the panel or from outside the panel, duly indicating the Presiding Arbitrator from amongst the 3 Arbitrators so appointed. While nominating the Arbitrators it will be necessary to ensure that one of them is from the Accounts Department. An officer of Selection Grade of the Accounts Department shall be considered of equal status to the officers in SA Grade of other departments of the Railways for the purpose of appointment of Arbitrators. Signature of the tenderer

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(III) If one or more of the Arbitrators appointed as above refuses to act as Arbitrator, withdraws from his office as Arbitrator, or vacates his/their office/offices or is/are unable or unwilling to perform his functions as Arbitrator for any reason whatsoever or dies or in the opinion of the General Manager fails to act without undue delay, the General Manager shall appoint new Arbitrator/Arbitrators to act in his/their place in the same manner in which the earlier Arbitrator/Arbitrators had been appointed. Such re-constituted Tribunal may, as its discretion, proceed with the reference from the stage at which it was left by the previous Arbitrator(s). (IV) The Arbitral Tribunal shall have power to call for such evidence by way of affidavits or otherwise as the Arbitral Tribunal shall think proper, and it shall be the duty of the parties hereto to do or cause to be done all such things as may be necessary to enable the Arbitral Tribunal to make the award without any delay. (V) While appointing Arbitrator(s) under sub clause (I), (II) & (III) above, due care shall be taken that he/they is/are not the one/those who had an opportunity to deal with the matters to which the contract relates or who in the curse of his/their duties as Railway servant(s) expressed views on all or any of the matters under dispute or differences. The proceedings of the Arbitral Tribunal or the award made by such Tribunal will, however, not be invalid merely for the reason that one or more Arbitrator had, in the course of his service, opportunity to deal with the matters to which the contract relates or who in the course of his/their duties expressed views on all or any of the maters under dispute; (i) The arbitral award shall state item wise, the sum and reasons upon which it is based. (ii) A party may apply for corrections of any computational errors, any typographical or clerical errors of similar nature occurring in the award and interpretation of a specific point of award to tribunal within 30 days of receipt of the award. (iii) A party may apply to tribunal within 30 days of receipt of award to make an additional award as to claims presented in the arbitral proceedings but omitted form the arbitral award. (iv) In case of the Tribunal, consisting of three Members, any ruling or award shall be made by a

majority of Members of Tribunal. In the absence of such a majority, the views of the Presiding Arbitrator shall prevail.

(v) Where the arbitral award is for the payment of money, no interest shall be payable on

whole or any part of the money for any period till the date on which the award is made. (vi) The cost of Arbitration shall be borne by the respective parties. The cost shall inter-alia

including fee of the Arbitrator (s) as per the rates fixed by the Railway from time to time. (vii) Subject to the provisions of the aforesaid Arbitration and Conciliation Act 1996 and the

rules there under and any statutory modification thereof shall apply to the Arbitration proceedings under this clause.

Note: - All the provisions as contained in different Railway Board’s letter on the issue of arbitration will remain enforced and will be binding on the contractor. Signature of the tenderer

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14.39 Jurisdiction of Courts: - The courts of Bhopal of Madhya Pradesh shall alone have jurisdiction to decide any dispute arising out or in respect of the contract.

14.40 The General conditions of contract as amended from time to time shall be applicable to

this contract. Signature of the tenderer

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SPECIAL TERMS AND CONDITION OF CONTRACT 1. TTE Rest Rooms are provided in Railways as round the clock resting place for outstation TTE staff

on duty to Itarsi takes rest before commencing their return/onward journey. They are provided with facilities like rooms for taking sleep and rest, toilets, bathrooms, dining halls with kitchen, working round the clock. The TTEs are allotted bed individually on their arrival from duty. Every TTE are provided with fresh set of linen, pillow cover, blanket etc. for their use while checking in. The rest room bearers make the allotted bed with the above fresh set of linen. The used set of linen is taken away for washing/laundering after the TTE check out. The rooms are then cleaned again for allotment to next arriving TTE. As large number of TTE visit the rest room daily so special care is taken to maintain high standard of cleanliness and hygiene in kitchen, dining hall, toilets, bathrooms, rooms and surrounding areas.

Details for Itarsi Rest room:

No. of beds – 118 Average bed occupancy/Day – 180*

2. DEAD STOCK: Major items like beds, mattresses, linens, pillows, pillow covers, table cloth, sofa cover, Aqua guard water cooler, Pesto kill machine , mosquito nets, blankets, fans, tube lights, bulbs, air coolers, geysers, furniture items will be handed over to contractor. Same will be returned by the contractor after the completion of tender period to Railways. Damaged items will have to be replaced by contractor by good one. Final bill as well as security deposit will be given only after getting these items back from contractor in acceptable forms.

3. For proper upkeep of the Rest room odorless insecticide/Mosquito repellent to be sprayed/ provided at least two times in the period of 24 hours, every day. The area surrounding the Rest Room within boundary wall is also to be maintained clean and litter free.

4. To keep away the cockroach, bed bugs, flies, lizards, mosquitoes and other insects from the Rest Room & its surrounding should be treated with the use of good quality pest control liquid. The user of Rest Room should not face any problem or feel uneasy due to this process.

5. On arrival of the TTE in Rest Room the bed should be allotted to him and the name of the crew occupant should be noted on Occupancy register & Occupancy board displayed in outside of the room each room.

6. The cleaning of steel lockers, wooden cupboards, other furniture like dining tables, chairs, teapot, wooden stands, wooden frames, Notice boards, Posters, table cum lockers, beds etc. should be maintained properly by cleaning all the things daily.

7. The staff should also to prohibit the entrance in the Rest Room by unauthorized persons, keep close watch on the surrounding of Rest Room and also to protect / secure the assets of Rest Room and the luggage of the Rest Room occupant.

8. The Bearer should awake the Resting TTE & collect/issue and management of the bedrolls also. 9. The electricity will be supplied free of cost for running geysers, fans and other electrical

equipments. The supply should be utilized for proper and genuine purpose. No misuse of supply will be tolerated during the contract period. Use of washing machine, Electric press and Electric, Heater is prohibited.

10. The tenderer has to do the work as per Annexure -A and as per general and special terms and conditions of the agreement and the same will be ensured and certified by CTI/Station/ET, who will be the in charge of the Rest Room. Signature of the tenderer

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11. Payment towards Rest Room management to the contractor may be done on monthly basis.

However if the contractor desires it can be done bi-monthly. 12. No accommodation etc. will be provided to the contractor for his staff. 13. Railway will supply water and electricity for use in electrical gadgets free of cost. If contractor

will misuse the water and electric supply, penalty will be imposed as per provision of the contract.

14. The tenderer will maintain one occupation register for every month in which the movement of all the TTE will be recorded up to date, time and signature of TTE staff. At the end of the month, this register will be inspected, checked and verified by CTI/Station/ET and should be signed on each page by the contractor as well as CTI/Station/ET.

15. Kitchen should be kept neat and clean daily. Contractor will have to pay more attention to keep good health of cook and bearer. If they are not find in good health, contractor will replace with another staff immediately. All the deputed staff should be in proper uniform with name badge and Identity card.

16. The tenderer has to obtain health certificate and fit to handle food certificate for all the deputed helper from Railway Doctor at his own cost. Contractor shall also obtain health certification of deputed Safaiwalas from Railway doctor at his own cost. A health register has to be maintained by the contractor.

17. The tenderer at his own cost shall ensure the following safety appliances/PPE for its employees.

A. Serving of food.

a) Waiters cap. b) Cotton white hand gloves. c) Black pant. d) Rubber sole shoes of good quality.

B. Sanitation job.

a) Long rubber hand gloves of very good quality. b) Rubber gum boots of good quality.

18. The tenderer has to provide one supervisor/representative who will be overall in charge of the Rest Room in general shift of whole work to maintain Rest Room on behalf of contractor in consultation with CTI/Station/ET.

19. The tenderer has to provide the names, photographs, bio-data etc. of all the staff deputed well in advance to Railway Administration.

20. If any staff deputed by tenderer supply alcohol or drugs to the TTE,such employee will be expelled immediately and Railway Administration will impose the penalty as per provision of the contract and deduct the amount from contractor bills.

21. It is the responsibility of the tenderer for security of Rest Room, belongings of TTE and value of any such theft will be recovered from contractor’s bill.

22. THE tenderer / supervisor deputed by tenderer should give immediate information to Rest Room Supervisor or railway officials regarding intoxication of TTE if any.

23. The tenderer has to keep the daily record of staff occupying Rest Room. Bearer will also carry out General services like changing of linen, call up to TTE before their schedule train, serving foods, washing utensils of Rest Room and Tiffin’s of TTE and services required by TTE etc as per scope of work and special condition.

24. The premises of Rest Room will be treated as “Silence Zone “and that atmosphere will be strictly maintained by contractor staff. Signature of the tenderer

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25. Tenderer should follow the schedule of staff’s uniform as under: Cleaning staff- khakee half sleeve shirt & khakee pant with shoes. Uniform of contractor staff should be of appropriate size, neat, clean& ironed. All employees should have plastic /metal badge with name & designation. Change in uniform if any will be decided by contractor after consultation with railway

authority No change in uniform or change in color of uniform will be allowed to the contractor

without prior permission of railway authorities. 26. Panel of personnel being deployed for duty:--

I. Tenderer shall furnish the panel of personnel for approval .The deployment of care taking personnel will only be out of the personnel who are on approved panel .If any change required to be made shall be informed and get approved by Railway authority.

II. In case where the railways is of the opinion that the care taking personnel do not have the required qualification & level of experience, physical fitness or where individual performance is not found to be satisfactory to the Railways then in such event ,the railways reserve its right, without assigning any reason whatsoever to call upon the agency to change its personnel on giving reasonable notice in writing & on so doing the agency shall change required personnel.

III. The agency should provide the No. of personnel stipulated by the railways & shall arrange replacement as necessary at its own expenses. At any time no post will left un manned & agency will keep provision of leave reserve to overcome the problem of weekly rest /absenteeism due to sickness & leave to the employee at its own expenses.

27. The tenderer shall not interfere the working system, other than as specified ,of the Railway Administration in any way , failing which suitable penalty may be imposed, which will decided by Sr. DCM/BPL.

28. In case contractor fails to serve food to the TTE’s at any time for reason on his account, contractor shall be liable to pay for the expenditure incurred for alternate arrangement for service of standard food to the TTE’s and money shall be deducted from the bills of the contractor or if necessary from his Security deposit. The contractor shall also be liable to pay any fine that may be imposed on him for his failure to serve wholesome food or poor quality of food served by the contractor.

29. A COMPLAINT cum suggestion book shall be kept displayed in Rest Room where in the TTE may record their complaints. Each complaint shall be scrutinized by Sr.DCM/BPL. The tenderer shall also submit his written explanation to each complaint.

30. The tenderer has to ensure up keeping of the floor of Rest Room, Kitchen, Dining Hall and Wash Basins, lavatories, urinal daily by suitable cleaning agent and also ensure applying Scented Phenyl/ disinfects daily two times or on and when required.

31. The tenderer has to ensure cleaning of utensils, Gas stove and also to upkeep of the furniture provided in the Rest Room.

32. The tenderer will be responsible for loss, damage of any Electrical Equipment, Furniture, Tube lights/Bulbs fittings etc. provided in the Rest Room, Kitchen, Dining hall and Bath rooms/ Lavatories of the Rest Room.

33. The tenderer has to ensure that the Electrical Equipments provided in the Rest Rooms, Kitchen, Dining Hall and Bath Room/Lavatories of the Rest Room are not misused and the electrical energy is not wasted. He has to see the Fans/Lights/Air Coolers/Geysers etc. are put off when not required/not in use.

34. The contractors labour should not use the Electrical Equipments, Furniture, Beds etc. provided in the Rest Room for their personal use.


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35. The contractor’s labour should not cook food for their own purpose in the kitchen. 36. The tenderer has to ensure that no outsider should enter into the premises of the Rest Room,

Kitchen and Dining hall except his staffs. 37. The tenderer will be fully responsible for any case of food poisoning or otherwise in the food

served to the TTE staff. 38. The Contractor will have to provide the cleaning materials such as items like brooms, Gunny

bags, Floor brush, Toilet brush, Wiper (full size) etc. for cleaning purpose & Uniform, gumboot, handgloves, mask etc. for cleaning staff on his own expense as per requirement and also as and when advised by the Competent authority.

39. The tenderer has to ensure washing of BED-ROLLS provided in the Rest Room at ET as indicated below by deploying his labour as per schedule.

Sr. No Items Period of washing No of items

Total Qty of washable item for Three Years.

1 Bed sheet Daily 360 394200 2 Pillow cover Daily 180 197100 3 Mosquito net every 15 days 120 131400 4 Blanket* Fortnight 236 258420

a. *Blankets are to be washed each Fortnight in winter season for a period of 6 months i.e. from

Sept to Feb. b. Each staff will be supplied freshly washed two bed sheets & one pillow cover. c. All bed sheets, pillow covers to be washed by good quality detergent which should

not damage the cloth, proper ironed with steam iron so that there is no wrinkle. The cotton cloth must be starched; the white linen must be washed with special concentrate for proper whiteness.

d. All blankets and mosquito net to be dry washed such that they do not get damaged in washing or do not shrink.

e. The proper care to be taken to avoid any damage to linen else the cost of same will recovered from running bill.

f. A register shall be maintained for keeping proper records of washing the bedrolls as per the time schedule so that the monthly bill for payment of charges can be prepared and payment can be arranged.

40. The tenderer will have to deposit the applicable GST (@ 18 % on manpower cost and will have to deposit the same along with the subsequent bills. It should be kept in view that the service tax Challan produced, must show the remittance of the amount which earlier would have been given to the contractor for payment in the previous bill. If the tenderer does not produce the Challan of the remittance of service tax, then the applicable amount (from the previous bill) will be deducted from the on account bills of the contractor.

41. The tenderer will have to open the bank account of all the employees working under the contract. The details of the bank account must be submitted to the Sr.DCM office within 30 days from the date of commencement of the work. The tenderer will have to provide the proof of payment of wages to the workers engaged in the instant work through bank account during the submission of monthly bills.

42. In case of any conflict between general conditions and in special conditions, special condition shall prevail.


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Annexure – ‘A’ Tender Schedule

(A) Scope of work:--

Name of the work Maintenance and upkeep of TTE Rest Room at Itarsi station for a

period of 03 years(1095 days) from the date of commencement of work Scope of Work 1) Total No. of beds 118

2) Avg. daily occupancy 180 3) Maintenance and upkeep of Rest House, Cleaning of TTE rest house, Lavatories and premises, washing of bed rolls/linens. 4) For providing helper cum caretaker round the clock, serving meals, and safety of luggage of staff taking rest. 5) Pest control of TTE rest house to be done aprox 7134.06 Sq.Ft. 6) Maintenance and upkeep of Garden (Lawn area). Contractor should provide of mud Flower Pots with

flowering/decorative plants.

B) Engagement Manpower Per Day :--

S.No. Nature of work





Total

1. Supervisor Semi Skilled 1 1 1 3 2. Helper/ Caretaker Un-Skilled 1 1 1 3 3. Safaiwala Un-Skilled 1 4 3 8 4. Gardener

(Agriculture) Un-Skilled 1 1

Total 15


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Division - Bhopal Annexure – ‘B’ Estimation of Expenditure Estimate No: C/BPL/TTE rest house/ET/Tender/2017, Dated 04.10.2017 Name of the work: Maintenance and upkeep of TTE/Rest Room at Itarsi station for a period of 03 years from the date of commencement of work. Estimate of resting facility at TTE Rest House ET

Discrition Req. Man power

Tota

l man

po

wer

Rate

Rate (inclidi

ng EPF,ESI&GST)

Amount for 1095 days

A

Man Power 06-1

4

14-2

2

22 -

06

1 Supervisor (semi skilled) 1 1 1 3 420 570.78 1875012.3

2 HELPER -I 1 1 1 3 359 487.88 1602685.8

3 Safai wala (unskilled) 1 4 3 8 359 487.88 4273828.8

4 Gardener(agriculture) 0 1 0 1 308 418.57 458334.15

TOTAL 3 7 5 15 8209861.05

B Linen Washing No Rate(ind. GST) Duration Amount for 1095 days

1 Bedsheet 360 2.91 Daily 1147122 2 Pillow cover 180 1.66 Daily 327186 3 Mosquito net 120 1.83 15 days 15811.2 4 Blanket 236 10.05 6 month 14230.8 TOTAL 1504350

C Pest Control for TTE

rest house 7134.060sq.ft. 0.187 per

sq.ft. Duration Amount for

36 month Monthly 48026.484

D Cleaning Material

Qty Rate(ind GST) Duration Amount for 36 month

1 Bleaching powder 5 16.8

Monthly

3024 2 Phenyl 30 63 68040 3 Brooms(phool) 5 60 10800 4 Brooms(stick) 2 30 2160 5 Brush (jute) 2 171 12312

6 Naphthelene balls(kg) 1 205.2 7387.2

7 Room freshner 1 125.4 4514.4 TOTAL 108237.6

G Total(A+B+C+D) 9870475.134


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Annexure-“C”

Vendor Mandate Form For RBI - NEFT To, The Sr. DFM, WC, Railway, Bhopal

Sub :- Bank details My bank details are as under

Name of the bank :-

Branch & address :-

Account No. :-

MICR No. :-

Type of Account :- Current/ Savings

Pan Card No :-

Signature of Contractor

Name

Address

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Annexure-"D"

Personnel Organization

1 Personnel Organization available on hand Sr.

Name & Designation of Employee Qualification Previous Working

No. Experience From To 1 2 3 4 5

2 Personnel Organization proposed to be engaged for the subject work Sr.

Name & Designation of Employee Qualification Previous

Remarks

No. Experience

Signature of the tenderer (S) Name of the tenderer (S)

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Annexure-"E"

Plant & Machinery

1 Plant & Machinery available on hand Sr. Particular of No. of Kind Capacity Age and Approx. Purchase Bill No. No. machinery, units and Condition cost in & Date and

& make Rs. In Registration Equipment. lakhs particulars.

1 2 3 4 5 6 7 8

2 Plant & Machinery proposed to be inducted from above. Sr. Particular of No. of Kind Capacity Age and Approx. Purchase Bill No. No. machinery, units and Condition cost in & Date and

plant & make Rs. In Registration equipment. lakhs particulars.

3 Plant & Machinery proposed to be inducted from outside. Sr. Particular of No. of Kind Capacity Age and Approx. Purchase Bill No. No. machinery, units and Condition cost in & Date and

plant & make Rs. In Registration equipment. lakhs Particulars.

Signature of the tenderer (S) Name of the tenderer (S)

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Annexure-"F"

Certificate of Completion

Sr. Work details Details No. 1 2 3

1 Name of work 2 Agreement Number, date and name of the agency

3 Agreement value in Rupees ( In words and figures)

4 Due date of completion

5 Number of extension granted

6 Actual date of completion of work

7 Value of final bill if passed (In words)

8 Work completed but final measurements not recorded (Amount

paid so far as in CC bill No.) 9 Work completed, final measurements recorded with negative

variation (Amount paid so far as in CC bill No.) 10 Work completed, if final measurements recorded with positive

variation which is not sanction yet original agreement value or last sanctioned agreement value which is lower.)

Note: 1) This certificate in this Performa is to be issued only for completed work.

2) This certificate in this Performa is to be issued only by Employer of the work

Signature: Name of officer:

Designation: Address :

Office Seal :

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Annexure-“G” List of works on hand with the tenderer

Sr. Name of Agt. No. Designation and Agreement Bill Due date of Number of No. work and date address of value in amount completion extensions

agreement signing lakhs paid so far taken authority in lakhs

1 2 3 4 5 6 7 8

Signature of tenderer:

Name of tenderer:

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Annexure-“H”

West Central Railway Notice No: C/BPL/TTE rest house/ET/Tender/2017, Dated 31.10.2017

S.No. Nature of work





Total

1. Supervisor / Caretaker Semi Skilled

1 1 1 3

2. Helper Un-Skilled 1 1 1 3 3. Safaiwala Cleaning of rooms,

corridor, kitchen, windows, doors, lavatories, Bathroom, drains, wash basin, circulating area etc..

Un-Skilled 1 4 3 8

4. Gardener (Agriculture) Un-Skilled 1 1 Use of material like utensils,

sanitary stores, including Garden maintenance charge, washing of Bedrolls, etc.

1 Time 1 Time 1 Time 3 Time

Spraying of insecticide/ mosquito repellent

1 Time 1 Time 2 Time

Note: - The date of spraying of Delta metharine spray for mosquitoes around the Restroom premises, which must be done once in a month, must be mentioned separately on the log book.

Contractor's or His Authorized supervisor's Sign CTI/ET (Station)

The frequencies/manpower mentioned in the Annexure ‘I’ are the prescribed

frequencies/manpower which is to be provided. The logbook must be filled up on the basis of actual performance.

Signature of tenderer:

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Rate Offer Sheet

Name of the work: Maintenance and upkeep of TTE Rest Room at Itarsi station for a period of 03 Years (1095 days) from the date of commencement of work.


Estimated Cost of the work (Tender value): Rs 98,70,475/- (Rupees Ninty Eight Lakh Seventy Thousand Four Hundred Seventy Five Only)

Name of the Tenderer: …………………………………………………………………………

Number of the Tender Form: …………………………………………………………………………..

I/We have read all information/terms/conditions etc. furnished in the tender notice and tender form and do hereby agree to abide by the said condition. I/We also agree to keep this tender open for acceptance for a period of 90 days from the date of opening of the tender and in default thereof I/We will be liable for forfeiture of my/our earnest money. I/We offer to work as detailed in the tender documents at the rate quoted below inclusive of all taxes:--

Offered Rate: Tender Value for three Rate to be quoted in percentage above/below/at par against tender value for years three years (strikeout whichever is not applicable)

Rs 98,70,475/- In figures In words (Rupees Ninty Eight Lakh Seventy Thousand Four Hundred Seventy Five Only) …….……………………% ……………………………….……… ……………………………………….

The tenderers shall only quote rate in percentage above/below/at par against Estimated Cost of the Work for three years both in figures and words in the above columns. The amount quoted in words shall be considered final in case of any ambiguity. Any overwriting / corrections should be self attested, failing which the offer will summarily be rejected. If any tenderer quotes less than labour component of departmental value as per annexure ‘H’, his offer will summarily be rejected. This is being done to ensure that tenderer pays all the labour with minimum wages. Note: Tenderer should make site verification as per the Annexure-“A” before quoting his rate.

Signature of the Tenderer Name: Address:

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“END OF TENDER DOCUMENTS”

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