Tender for Hiring Vehicle for 220KV Dhanki SS Office...3000 KM/Month for 220KV Dhanki s/s under...

66kv Sub Station Compound, Nr. Shiv Hotel, ST Station Road, Surendranagar-363002

Web site: www.getcogujarat.com CIN: U40100GJ1999SGC036018

℡ No. :- 02752-223050 E-mail:- [email protected] � No. :- 02752- 223053

Seal and Signature of Bidder

Transmission Circle Office

Surendranagar

E-TENDER NOTICE NO:- STC/247/16

Subject:- Hiring of Taxi permit Diesel driven Closed Body Non-AC

Jeep for 24 Hours per day for 3000 KM/Month for 220KV Dhanki

s/s under Surendranagar TR Circle (Head quarter at 220KV Dhanki

S/S) for Time limit of 24 months i.e.2 years.

Party’s Name:





E-TENDER NOTICE NO: STC/247/16 Superintending Engineer invites “On line tenders” (e-tendering for “Hiring of Taxi permit Diesel driven

Closed Body Non-AC Jeep for 24 Hours per day for 3000 KM/Month for 220KV Dhanki s/s under

Surendranagar TR Circle (Head quarter at 220KV Dhanki S/S) for Time limit of 24 months i.e.2 years”

.Tender papers & specifications may be down loaded from web site https://getco.nprocure.com (For view,

download and online submission) and GUVNL/GETCO web site www.gseb.com and www.getcogujarat.com

(for view and download only) Tender fee may be paid along with submission of tender in EMD cover, for

respective tender. “ All the relevant documents of tender to be submitted physically will be received only be

Registered Post A.D. or Speed Post addressed to: The Superintending Engineer(TR), Transmission Circle

Office, Nr. Hotel Shiv International S.T. Stand Road, Surendranagar-363001.”

“NO COURIER SERVICE OR HAND DELIVERY” will be allowed.

All the bidders, in respect of tender item must have vendor registration with the GETCO or their any

subsidiary company viz. prior to the date of opening of technical bid of the tender otherwise their bids will not

be considered eligible for technical scrutiny and as such, their technical bids will not be opened.

1 Tender no STC/247/16

2 Name of Work Hiring of Taxi permit Diesel driven Closed

Body Non-AC Jeep for 24 Hours per day for

3000 KM/Month for 220KV Dhanki s/s under

Surendranagar TR Circle (Head quarter at

220KV Dhanki S/S) for Time limit of 24

months i.e.2 years

3 Tender Fee (non refundable) 1140.00

4 Estimated Cost (without ST/VAT/Service tax) 1136136.00

5 Earnest Money Deposit amount 11365.00

6 On line (E-tendering) tender/ offer submission last

date up to 16:00 hours only.

02.02.2016

7 Physical submission of all relevant documents, last

date up to 15:00 hours by RPAD or SPEED POST

only.

04.02.2016

8 Date of opening of Tender fee, EMD cover and

technical bid physical as well as on-line opening at

16:00 hours.

04.02.2016

9 Tentative date of on-line opening of Price bid. Shall be intimated separately.

10 Prices Firm basis

11 Validity of Offer 180 days

12 Time limit 24 months

13 Appropriate/ Registration class Experience Contractor





Special condition:-

(1) Vehicle provider shall pay Rs 25000.00 additional EMD amount over & above regular EMD

payment. In case contractor has not provide vehicle paper at the time of offering rate and

quoted vehicle with condition “ To be purchase vehicle after confirmation of GETCO without

paying additional EMD” for such case tender shall be oversight rejected.

(2) P.F code registration no. is to be submitted along tender.

IMPORTANT:-

1. All the relevant documents as per requirements of the Tender also to be submitted physically i.e.

Technical bid, Qualification requirement data, detail specification along with the Tender Fee, EMD cover

in sealed cover Superscripted with the “Hiring of Taxi permit Diesel driven Closed Body Non-

AC Jeep for 24 Hours per day for 3000 KM/Month for 220KV Dhanki s/s under

Surendranagar TR Circle (Head quarter at 220KV Dhanki S/S) for Time limit of 24 months

i.e.2 years”.on OR before due date and time. All such documents should be strictly submitted by RPAD/

speed post only. Otherwise the offer will not be considered and no any further communication in the

matter will be entertained. The tender in physical form is to be submitted in single copy only. (The price

bid is not to be submitted with the physical documents).

2. Any deviation found in Data/Details/Documents in on line offer (E-tendering) and physically submitted

documents (Tender document fee, EMD, Vendor Registration, Technical and commercial documents

etc.) of bidder, offer of the same bidder will not considered and no any further communication in the

matter will be entertained. Physical copy is for reference only and tender will be evaluated on

Data/Details/Documents of the on line offer. For any discrepancy between online & physical bid.

Online bid is considered as final.

3. It is mandatory for all bidders to submit their tender documents by both form viz. on-line (E-tendering) and

physically in scheduled time. If tender documents submitted in only any one form, say either by on line or

physically, in that case the same tender will not be considered.

4. The bidders are required to fill up all the online appendices (annexure)/ forms. This is intended for

transparency and speedy evaluation of the bids. Instead of simply confirming/attached in bid/ refer

physical offer, the Bidder shall fill in the particulars against appropriate place in respect of each line

appearing in each online annexure. Whenever required, bidder shall invariably have to submit supporting

authentic documents in the physical bid.

(In the absence of required details in the online annexure, the purchaser has every right to evaluate the

bids accordingly and bidder cannot raise any objection against any point during evaluation.)

5. Bidders are requested to remain in touch with the web-site for any amendment/corrigendum or extension

of due date etc.

6. No tender shall be accepted/ opened in case of receipt after due date and time of tender, irrespective of

delay due to postal services or any other reasons and the Corporation shall not be assume any

responsibility for late receipt of tender.

7. The Earnest Money Deposit and tender fee will be accepted by Demand Draft on any Nationalized Bank

only situated at “SURENDRANAGAR”, drawn in favor of “GUJARAT ENERGY TRANSMISSION





CORPORATION LTD.,” Tender without EMD and tender fee shall be rejected. Two separate demand

draft for Tender fee and EMD should be submitted with technical bid.

8. The GETCO reserves the right to award the work to one or more bidders, considering their technical and

financial capacity OR to reject any or all tenders or accept any tender without assigning any reason

thereof.

Any technical questions, information and clarifications that may be required pertaining to this enquiry

should be referred to: The SUPERINTENDING ENGINEER, Transmission Circle Office, Nr. Hotel Shiv

International S.T. Stand Road, Surendranagar-363001.”

GETCO reserves the right to reject any OR all tenders without assigning any reasons thereof.

Superintending Engineer (TR)

GETCO, Surendranagar

Download Tender Documents in (PDF Format) which consists of: Part-I: Commercial Terms & conditions Part-II: Technical specifications & GTP’S, Schedule “A” indicating the quantity & drawings if any. To view the PDF file please use “Acrobat reader” software which can be downloaded from “Adobe” website. Note: In case bidder needs any difficulty in accessing/submission of on line bid/ clarification or if training required for participating in online tender, they can contact the following office: (n) Procure Cell, (n) code solutions-A division of GNFC Ltd., 403, GNFC Infotower, S.G.Road, Bodakdev Ahmedabad-380054 (Gujarat) Toll Free: 1-800-233-1010 (Ext. 501, 512,516, 517, 525), Phone No. 079-26857315/316/317, Fax: 079-26857321/ 40007533, Email: [email protected]





9.

Special note for pre- qualification

The tender documents are for two separate bids i.e. technical bid (i.e. qualifying bid) and price bids (i.e. commercial bid). Following credentials shall be submitted with the technical bid with the for pre-qualification

1 Contractor should produce evidence of having experience in executing similar nature of jobs in a single contract along with the documentary evidence, preferably photo copy of orders secured from GETCO / Central / State Government / Railway / Semi- Government and satisfactory completion certificate from respective departments.

2 Latest bank solvency certificate from any nationalized bank for a sum of minimum 20% of estimated cost. 3 Separate provident fund code number towards registration of your firm with regional P. F. Commissioner is

must. 4 Contractor should submit evidence as a register contractor in appropriate class With Govt. /Semi. Govt or

Experience contractor. 5 Attested copy of Power of Attorney, if any, for signing the bid documents. 6 PAN Number & Driving license shall be furnished along with Technical bid. 7 The contractor is requested to put his signature and seal on each page. (Without signature agreement will

not be executed.). 8 No sub contracting will be permitted. 9 Vehicle provider shall pay Rs 25000.00 additional EMD amount over & above regular EMD payment.

In case contractor has not provide vehicle paper at the time of offering rate and quoted vehicle with condition “ To be purchase vehicle after confirmation of GETCO without paying additional EMD” for such case tender shall be oversight rejected.

10 Vehicle R.C book copy, Insurance policy copy, Contract carriage permit, fitness certificate.

No tenders will be considered received without EMD.

Bidders qualifying in Technical Bid only will be considered for Price Bid opening.

Superintending Engineer (TR) GETCO, Surendranagar





DETAILS TO BE FURNISHED BY THE TENDERER.

Details required to be furnished by the Tenderers by writing Yes / No against each item.

1) Whether the Tenders submitted is on item rate basis as called for. Yes / No

2) Whether rebate furnished is in percentage basis as called for. Yes / No

3) Whether the tender is submitted by Registered Post. Yes / No

4) Whether all pages of Tender Specifications are sealed and signed by the

Contractor.

Yes / No

5) a) Whether the Tenderer is registered with GETCO. Yes / No

b) In case of Yes in above, please furnish following details:- Yes / No

i) Registration Letter No. & Date:-

ii) Class of Registration

iii) Validity

c) Whether Tenderer is having PF Code No. Yes / No

6) a) Whether EMD Paid. Yes / No

b) In case of Yes, Please furnish details Yes / No

7) Whether following documents of Section-E-IV Part B are submitted.

a) Human Resources Details Yes / No

b) Availability of tools, equipments etc. Yes / No

c) Details of orders executed Yes / No

d) Financial capability Yes / No

e) Latest Income-Tax certificate Yes / No

f) Bank Guarantee (For E.M.D., if applicable) Yes / No

g) Company’s Article Of Association. Yes / No

h) Details Of Partners/Directors. Yes / No i) B R /P A Authorized Person. Yes / No

j) Power Of Attorney of Consortium Members. Yes / No





TERMS & CONDITION OF CONTRACTOR FOR HIRING OF VEHICLE

1 SCOPE OF WORK

Contractor have to provide one company make Diesel Vehicle having company

make/original company ”Closed Body Jeep (Non-AC)” vehicle like

Bolero/Sumo/Quanto/Spacio having minimum 6 to 7 persons (Excluding driver) having

locking arrangement optional on monthly hire on rate contract basis by the Company. The

cost of fuel - Driver’s salary, R.T.O. Tax, Insurance, repair etc. will be paid by you and

remain your responsibilities. Company will pay the charges only as mentioned in

Schedule-B

2 GENERAL TERMS & CONDITIONS:

2.1 TYPE OF VEHICLE :

The vehicle to be offered for hiring shall be in up-to-date condition, RTO passing

including Tubes, Tyres, Engine as well as good condition of out-side body. The

vehicle to be offered shall not have been registered before two years on the

date of tender opening.

2.2 AREA OF TRAVELLING

Anywhere in Gujarat, if required outside Gujarat as per instruction of E.I.C.

2.3 QUANTITY REQUIRED.

1 No. of vehicle as mentioned above

2.4 PERIOD OF CONTRACT

The period of contract will be of 24 months w.e.f. the date of commencement of

contract. However GETCO reserves the right of extend by further period of twelve

months at the same rate and terms and conditions

2.5 If required G.E.T.C.O. can terminate the order by giving one month advance

notice.

a) Rate of traveling minimum 3000 Km. per month Rs. 47339.00





b) Per Month above 3000KM Per KM Rs. 9.00. Charges for traveling above

minimum 3000 Km. per month is admissible occasionally, with written

permission of circle head.

3 PAYMENT

Bills should be prepared in duplicate at the end of month and submitted to concern

Engineer-in-Charge for necessary processing. The bills should be accompanied with copy

of abstract of Log Book duly signed by the concerned Engineer-in-charge. The bill will be

paid subject to submission of Advance Receipt within a period of 10 days of receipt of the

bills.

3.1 The contractor will have to fulfill the conditions of contract of Labor

Regulations Abolition Act – 1970, EPF & MP Act 1952 and other applicable

laws & Govt. Act, Rules and furnish the records failing to which payment will

not be made.

Contractor have to submit relevant documents along with challan as proof of

remittance of P. F amount for previous month as per statutory requirement with

your running monthly bill.

Minimum wages as notified by State Government should be paid and proof of

payment with succeeding monthly bill should be submitted.

4.1 TYPE OF CONDITION OF VEHICLE

The vehicle proposed to be deployed for GETCO in good conditions. Vehicle RTO permit,

Insurance papers and other requisite documents, shall be periodically inspected / verified

by user department officer authorized by GETCO. The vehicle which is proposed for

vehicle use must be purely registered in the RTO office i.e.

1) In Taxi Quota Registration

2) No private registration number vehicle will be allowed for GETCO.

3) Vehicle which is provided by the owner, must be insured comprehensive risk policy

of occupants risk by insurance policy

4) Vehicle owner must always provide :





a) One certified zerox copy of R.C. Book.

b) Insurance policy which covers comprehensive risk and certified zerox copy be

kept in the custody of the driver

c) The driver should be provided with enough money to cover the cost of diesel,

Too Tax repair and incidental expenditure while in journey

5) Before starting journey, vehicle driver must be in the position to have the log book of

journey of the registered, contractor and it must be filled up by the vehicle USE

OFFICEIRS by mentioning opening and closing Kms of the journey.

6) LOG BOOK of the vehicle is also to be filled up day to day by the use officers mentioning

the place visited by him along with the duration of journey, traveled and got if duly signed.

4.2 The vehicle proposed to be deployed shall be inspected by GETCO’s authorized

Representative at any during period of contract and any defect, if noticed shall be rectified

by the contractor immediately. GETCO shall have to reject any vehicle if condition of

vehicle is not satisfactory.

5 PENALTY

5.1 If the vehicle does not report for full day a penalty double the rent of day

proportionate rental will be levied for that day and no hire charges will be paid for

that particulars day. Normally vehicle must report on fixed given time.

5.2 In case of breakdown of any vehicle or in case of a vehicle not acceptable to

GETCO under clause No. 4.2 above the contractor will immediately replace the

same by good vehicle within shortest time say within 1 hour only. Failure to

replace the vehicle will entitle GETCO to impose penalty equivalent to the average

daily hiring charges for that period or actual expenditure done whichever is higher

for the period for which vehicle is under breakdown and not be accepted by

GETCO.

5.3 In case, if you fail to provide the vehicle requisitioned by GETCO. GETCO

authorities reserved the right to hire Car as may be required /available for the time

being from open market at the risk and cost of contractor and the amount will be

deducted from the monthly bill payable to the contractor.





5.4 If the driver fails to report on time given by controlling officer penalty of Rs. 50=00/

hour or part thereof the over time will be imposed.

6 FUEL PRICE VARIATION.

GETCO / Contractor will be allowed by claim price variation corresponding to decrease /

increase in prices of diesel only. No price variation will be payable on cost of Oil / tyres,

tubes etc. Only charges in price of Diesel will be adjustable. You must quote prices on

the basis of prevailing 15 days before the due date of tender.

Every Ten paise increase/decrease in price of fuel per Km payable price shall go

up/down by 1 paise. This will be applicable to the actual Km traveled during the

month

The tenderer must quote price on the basis of current prevailing Diesel price as base price.

Contractor shall have to produce attested photo state copies of bills of purchase of diesel at

lower and higher price and accordingly payment will be made.

7 ACCIDENT LIABILITY:

7.1 The contractor shall at all time identify and keep indemnified GETCO and its officers,

servants and agents against all third party claims, whatsoever (including but not limited

to) property losses / damages, personal accident, injury or death of persons of any sub

contractor and / or prevents of agents of the contractor and /or of GETCO, damage to

property of GETCO, arising out of the under of the hired vehicle. The contractor shall at

his own cost and initiative at all times till the successful completion of the contractor

period, maintain comprehensive insurance policies in respect of all insurable liabilities,

under Motor vehicle act, workman’s compensation Act. Personal injuries Act,

Emergency risk Insurance Act. Approved by Secretary / GSECL and such policies shall

be of the amount and limits as may be specified by Secretary, GSECL.

7.2 It is to be clearly understood that the GETCO shall have no privacy with the staff

employed by the contractor for the operation of the contract. Viz. drivers, cleaners,

conductors etc. The contractor shall be their principal employer for all purpose. If due to

any reason whatsoever, the GETCO is made liable to make any payment, the amount

so paid shall be payable by the Contractor to GETCO and all such payments shall be





recovered by GETCO from dues payable to the contractor and / or from the security

deposit of the contractor. Balance amount if any is still payable by contractor; it has to

be paid immediately to GETCO.

7.3 You shall have to enter into an agreement with GETCO which should be executed on a

non judicial stamp paper value of Rs. 100=00 at your cost.

7.4 All the general terms and conditions contained in the GETCO’s booklet of contracts for

works, not specifically brought out hearing above in this terms and condition shall be

applicable to the proposed contract

7.5 Jurisdiction: All disputes will be subject to Surendranagar jurisdiction only.

7.6 PARKING CHARGES / TOLL TAX.

The parking charges at the railway station, Bus station and at the Air Port for the

vehicle when utilized by GETCO for official purpose would be admissible subject to the

production of such parking slips duly authenticated by the use officer / Deptt. These

slips may submitted along with the bills for reimbursement of these parking charges and

same way Toll Taxes will be applicable on production of documents duly attested by the

user officer / Deptt.

8 DEFINATION OF HOURS, DAY AND MONTH

Hour’s means an hour of 60 minutes for the purpose of charges fraction of an hour up to 30

minutes will not be taken into account and more than 30 minutes will be reckoned as full one

hour in a day. Day means a calendar day. (24 Hr per Day24X7)

Month means a calendar month with 30 or 31 days including National Holidays and weekly

holiday. Weekly holiday is not applicable in case of emergency, as the case may be.

However if contract starts, say from of a calendar month a month’s period will be up to and

inclusive of forth of the next month.

9 COMPUTATION OF KILOMETERS





The starting and closing kilometers will be admissible from the point of starting and closing of

journey, considered from Office of the DE(S/S), 220KV Dhanki s/s and back or as may be

directed by Engineer-in-charge. No additional kilometers will be allowed for to and fro journey

from the Head Quarter of vehicle by owner to any place for personal use from Head Quarter of

Vehicle.

No price variation will be admissible on any other account whatsoever either the inputs of the

vehicles or for labor index.

10 MAINTENANCE OF LOG BOOK

The contractor will be required to maintain Log book as per the standard format which will

record the journeys performed by the GETCO’s officer. The Log Book when closed or at the

end of the contract should be handed over to the Company for its record

11 MAINTENANCE OF SPEEDOMETERS

The speedometers recording the kilometers run by the vehicle should always be

maintained in working conditions. If at any time the speedometer goes out of order then

the kilometers traveled will be admissible according to route kilometers till the

speedometers is brought back into working conditions. No average shall be admissible

based on the earlier journeys to the same place

12 TERMINATION OF CONTRACT

In case of breach of any of the terms of the contract GETCO without prejudice to any

other right in law or under the contract, may cancel the work order and terminate the

contracting with 12 hours. Notice on termination, GETCO shall be free to hire vehicle from

any other sources and in such an eventuality if any extra expenditures in incurred that

amount shall be recovered from the contractor.

13 GENERAL CONDITIONS

13.1 Drivers which are provided by contractor must be fully conversant with the routes

over Gujarat State and he must be having valid driving license with him





13.2 When day to day, vehicle reports for its duty on specific time given by GETCO at

that time driver must be fully equipped i.e. including required money to keep the

vehicle running in full condition. He should not demand money from the officer

traveling for repairing the vehicle on the road etc. If such case of demand of

money will come to our notice serious view will be taken.

13.3 As and when the driver report with the vehicle, it should be duty topped up with

fuel, oil lubricants etc. and no extra time will be allowed for such work after he

report on duty.

13.4 GETCO also reserves the right to split up the work between two or more parties

13.5 All vehicles hires will display boldly in paint the words ON GETCO DUTY for

vehicles hired on monthly basis. Stickers can be used for casual hired vehicles

13.6 Driver will extend help to staff for day to day work as and when required

13.7 Vehicle should have a mobile charger permanently

13.8 Vehicle should have curtains.

13.9 Driver shall be preferably below the age of 40 years and never above 55 yrs. The lodging and

boarding of driver shall be borne by owner.

13.10 The driver should be provided with enough money to cover the cost of Diesel, repairs and

incidental expenditure while in journey. Driver should provide mobile phone facility for

communication. Driver should always keep all documents relating to vehicle such as R.C books,

insurance, valid license and PUC certificate or any other important documents in original copy with

vehicle.

14. Agreement: As per company rules, contractor will have to enter into an agreement on

Stamp Paper of Rs.100.00 with the company in prescribed format specified in the Letter of

Award (LOA) within a period of week time from the date of submission of Bank Guarantee

towards execution of Contract.before execution of work. This purchase Agreement has to be

executed on Non-Judicial stamp paper of Rs. 100/- duly notarized. The cost of Non judicial

stamp & Notary charges will be borne by the successful bidder





15. The successful bidder will have to execute a Safety-cum-Indemnity Bond on Stamp paper of

Rs. 100/- at his cost before commencement of order stating that for any accidents or

damages to the contractor’s staff/equipments or any other perons/vehicles due to non

observance of safety measures, GETCO shall not be responsible.

16. During the journey, all the RTO rules and regulations should be followed scrupulously

and successful bidder will be responsible for any repercussion arisen for not compliance of

RTO Rules .

17. The Successful bidders to comply with all the legal formalities of RTO Office

pertaining to vehicle. You have to submit copies of R.C. book, Comprehensive Insurance

Policy for contract period, Pollution Control Certificate, Taxi Passing Permit etc on

acceptance of the order. PF code number, Pan No. and Service Tax registration (if

applicable) have to be submitted separately (Photo copy).

18. It is the whole and only responsibility of the Vehicle Owner during accident to pay

compensation or damages to the persons involved as per law or Govt. Act.

19. The vehicle supplied should be comprehensively insured. Certified Photo copy of insurance

Policy should be submitted to this office before placement of order. Insurance for Driver s

hould also be arranged by the contractor and Photo copy of the same should be submitted to this

office. Before the execution of the contact, the successful bidder shall be required to give

the Vehicle Number and the name of Driver with copies of comprehensive Insurance of the

Vehicle,photo copy of the Licence of the driver,Insurance copy for the driver ,contact number

and address of the driver.

20. The successful bidder shall provide stand by vehicle(s) to ensure prompt substitute

arrangements should any hired vehicle go off the road. If successful bidder fails to provide the

stand by vehicle go off the road, as per contract, vehicle will be hired from other agency

and if required by paying higher rate, in that case, difference of rates will be recovered from the

successful bidder.





21. Journey kilometers will be considered from Head Quarter to Head Quarter i.e Office of

Deputy Engineer (S/S), 220KV Dhanki S/S.

22. The contractor bidding for the work must have vehicle registered in his name or

on his firm’s name. Failing to produce such proof EMD / SD paid by the contractor

shall be forfeited.

IMPORTANT

(a) If the vehicle send by the contract is not as per the specification, charges will not be paid through the

vehicle is used because of emergency.

(b) The vehicle shall have to be properly insured so as to cover the risk of the lives of the officers and

staff of the Company traveling by the same with their property.





SAFETY CUM INDEMNITY BOND

(On Nonjudicial Stamp paper of value not less than Rs. 100.00)

KNOW ALL MEN BY THESE PRESENTS that we, _______ by this SAFETY CUM INDEMNITY BOND Executed on this _____________ Day of _________ 2014. I/We Having Registered Office _______________________________(herein after called “THE CONTRACTOR” which expression shall mean and includes my /our heirs, executors, administrators and legal representatives, successors and permitted assigns) do hereby binds myself/ourselves and also our company/firms after having the power to bind by this promise and undertaking in favour of the Gujarat Energy Transmission Corporation Limited (GETCO), Vadodara a State Transmission Utility under The Electricity Act, 2003 having its registered office at Sardar Patel Vidyut Bhavan, Race course, Vadodara.( hereinafter called as GETCO, which expression shall mean and include its legal representative, administrators assigns) has agreed under the terms and conditions of the contract no.______ dated_______made between __________ and ___________for the contract of the ____________value of Rs. __________ interalia on production of Safety Cum Indemnity Bond.

We do hereby undertake and agree to Indemnify and keep Indemnified GETCO from time to time to the extent of

Rs.______ Rupees________only against any losses or damages, costs, charges and expenses caused to or suffered by

reason of the CONTRACTOR while Project, R&M, O&M work including work carried out by outsourcing agency, failing to

take proper care or not complying the guidelines given hereunder as per AnnexureA and instructions which may be given

from time to time during the continuance of the contract and we further undertake to unconditionally pay the amount

claimed by the GETCO on demand and without demur to the extent aforesaid.

Whereas the CONTRACTOR has/have been awarded to execute the job/works under order no._____, dated ______ for

_________ issued by the GETCO after having observing necessary formalities, the details of which is described in the

order no.______ dated ______ and whereas the said job/works will be /likely to be done in places covered under

Employees’ State Insurance Act,1948 (ESI) and /or the Workmen Compensation Act,1923 and /or other laws relating to

the Labour Management and Welfare Act. (Respective Amendments)

And whereas according to the condition of the Contract the CONTRACTOR is under obligation to execute this Safety cum

Indemnity Bond before the commencement of actual execution of work

Now the indenture witnesses that I/We the CONTRACTOR do hereby undertake to follow the guidelines as per Annexure-

A prepared by the GETCO.

Further we the CONTRACTOR agree that the GETCO shall be sole judge of and as to whether there has been any

breach of the guidelines as per AnnexureA of this bond and as to the extent of the loss, damages, costs, charges and

expenses caused to or suffered by the GETCO.

We the CONTRACTOR further agree that our liability under this bond shall not be discharged because of the change in

the constitution of the GETCO or for the extension of the time limit or for any other reason.

We the CONTRACTOR further agrees to the given terms and conditions:

a. That the CONTRACTOR undertakes /undertake to indemnify and keep harmless the GETCO from all claims, actions, proceedings and risk, damage danger to any person whether belonging or not belonging to the. CONTRACTOR.





b. That the CONTRACTOR shall keep harmless the GETCO from all claims, compensation, damages any proceedings in respect of any of its employee / workmen under the Workmen Compensation Act or any other laws for the time being in force. c. That, if during the course of execution of work as stated in the contract order mentioned hereinabove issued by the OBLIGEE, it is found that the CONTRACTOR has not complied with guidelines as per AnnexureA or terms and conditions / formalities within the meaning of Employees’ State Insurance Act,1948 (ESI) or Workmen Compensation Act 1923 or any other laws relating to the Labour Welfare for the time being in force, and also has not observed the safety norms in accordance with the law prevailing at the place of work/job to the satisfaction of the GETCO, the GETCO shall have the right to stop the execution of work/job and the period of such stoppage shall not be taken into account for the calculation of the total period of completion of work for which the CONTRACTOR is responsible to complete the work/job and it will be deemed that discontinuance was due to default of the CONTRACTOR . d. That, if any time, due to exigency, GETCO as the Principle Employer, becomes liable to pay any such compensation mentioned hereinabove, whether on failure of the CONTRACTOR or for any other reason, the GETCO shall have the right to recover the said amount from any amount receivable by GETCO or any bank guarantee deposited or anything payable whether in connection with this contract or other contract by the CONTRACTOR to the OBLIGEE. e. That the CONTRACTOR is/are aware and accept that for the persistent or repeated violation of any guidelines as per AnnexureA and terms and conditions mentioned in this Safety cum Indemnity Bond, GETCO shall have right to terminate the contract of work issued to the CONTRACTOR . f. In case if any safety related fatal Electrical / Mechanical accident occurred to any employee of agency or outsider due to negligence or noncompliance of GETCO safety norms then in addition to the compensation and liability as per statutory requirement, contractor / agency is hereby agreed to pay the penalty amount as given below:

Sr. No Amount of Contract in Rs. Penalty amount

1 Up to �1 Lac Rs.5000/

2 Above1 Lac to �10 Lacs Rs.40000/

3 10 to �100 Lacs Rs.100,000/

4 > 100 Lacs 1.0 % of contract value

g. I/We the CONTRACTOR hereby confirm that in case of any dispute/difference for settlement of claims under this Safety Cum Indemnity bond the courts in Gujarat State wherever job/work is performed or as per GETCO norms shall have the jurisdiction to decide the rights & liabilities of the parties while adjudicating the matter of claims under this Safety Cum Indemnity Bond. h. This Safety cum Indemnity Bond shall continue and hold good until it is released by the GETCO in Writing on the CONTRACTOR’s application after the Contractor has discharged all his obligations under the order mentioned hereinabove and submitted a “NO DEMAND CERTIFICATE” from the GETCO under the said order. The Safety cum Indemnity Bond shall be valid for a CONTRACT PERIOD and renewable thereof (Claim Period). i. This Safety cum Indemnity Bond and the guidelines as per AnnexureA herein contained are in addition to And not by way of limitation or substitution for any other guarantee, indemnities Hereto before given to the GETCO by the

CONTRACTOR and this indemnity does not Revoke or limit such indemnities or guarantees. IN WITNESS

WHEREOF the Parties hereto have executed this indenture the day the year First hereinabove written.





(Signature with seal of The CONTRACTOR)

In the presence of: 1. 1. 2. 2.





ANNEXURE A

OUR ENDEVOUR Safety a habit

To create environment where Business Confidence is built through Best Business Practices and is fostered in an

atmosphere of trust and respect between providers of goods and services and their users for the ultimate benefit of

society a the nation, safety guidelines are agreed upon by the agency as under.

Safety is our prime concern and zero accident is our goal. In order to prevent the accident, while execution of works in

indoor and outdoor systems of GETCO, the following guideline and preventive measures are identified.

Indoor safety precaution Outdoor safety precaution

The method of work required T&P and manpower should be discussed between GETCO supervisor, contractor’s supervisor and gang leaders.

The method of work required T&P and manpower should be discussed between GETCO supervisor, contractor’s supervisor and gang leaders.

Prior to execution of work a joint survey must be conducted by GETCO supervisor and contractor’s supervisor for risk assessment •Clearly identify the work location, to distinguish between the equipment that is dead and other equipment / part that may be live. •Disconnect equipment from supply. •Protect against other live parts. •Take special precautions when close to bare conductors / Bus bar.

Prior to execution of work a joint survey must be conducted by GETCO supervisor, contractor’s supervisor and DISCOM line man in order to identify the following : a. HT/LT line or tap line crossing under each span of line of the work. b. Isolation point of each line crossing. c. Each line crossing & isolation point under each span must be discussed and noted in maintenance register with sketch.

Following safety guidelines are mandatory for all contractors operating in GETCO premises for Electrical, non electrical & civil works. 1. The contractors must provide advance planning of work to concerned incharge of substation in writing. 2. Before starting any work whether switch yard, “permit to allow to work” must be taken from control room incharge. 3. Utilizing Electrical / nonelectrical equipments, safety rules must be implemented. 4. If the work is to be carried out on Sunday or Public holiday, the necessary permission must be taken in advance, requesting in writing. 5. Unwanted person including children of labours will not be allowed at working site/ in the switchyard and in the prohibited area. 6. Any electrical work or electrical connections to equipment for any other work must be carried out by certified

Contractor’s supervisor and GETCO Supervisor must ensure all isolations physically with adequate earthing technically prior to give clearance to gang leader for taking up job. While execution of stringing work, the identified line crossing must be isolated / deenergized and written clearance should be obtained from concerned DISCOM supervisor. The isolation of Tap line must be physically seen and verified by Contractor and GETCO supervisor. At D.O. fuse junction contractors person should be posted to ensure that no person restore D.O. supply while work is under execution Contractor’s supervisor must ensure that concern officer take LCP for EHV line and power line crossing.





electrician/wiremen with adequate size of wire through MCB as per I.E. Rule. -Live penal area / bus bar must be isolated and sealed / bifurcated with red colour tape for visible warning. Display Board must hang on LCP panel. -Transformer must be switched off whenever and wherever contractor and line workers are not satisfied with isolation, earthing or any equipment performance of GETCO, it will be pointed out and work shall begin only after resolution. Contractor shall not take up job in absence of GETCO authorized person. All wire temporary connection & material whenever erection activity has any connection and disconnection work of bus bar, string bus.

All workers / labour of contractor & supervisors must use personal protective equipment (PPE) during the work like gloves, safety belt, Safety shoes, Helmet, earthing rods, etc, duly approved by GETCO.

All workers / labour of contractor & supervisors must use personal protective equipment (PPE) during the work like gloves, safety belt, Safety shoes, Helmet, earthing rods, Live line detector etc, duly approved by GETCO.

The local earthing must be done at the place of work before execution of any work.

The local earthing must be done at the place of work before execution of any work.

11 kV breaker in panel must be switched off and racked out only after ensuring no voltage in breaker and without door opening.

Circuit breaker opening is not an isolation and isolator on either side must be opened. No work during rains and cloudy weather condition.

Transmission line activities. 1) Used of Voltage detector to ensure outage. 2) Earthing at three point, local, left & right side of bus bar / string bus. 3) Match line colour code with colour of wrist band.

Local earthing of electrical equipments like filter M/c, welding machine, testing kits etc. is must. Crane shall only be used for material handling and erection. Working platform shall only be used for work in switchyard.





PROFORMA FOR CONTRACT AGREEMENT

(Non Judicial Stamp Paper of Rs. 100/-)

This Agreement is made at BARODA the_____________ day of ___________ in the Christian Year Two

thousand four between M/s. _____________________________________ (address of office)

________________ (hereinafter referred to as “THE CONTRACTOR” which expression shall unless

excluded by or repugnant to the contract include its successors or permitted assigns) of the ONE PART

and the Gujarat Energy Transmission Corporation Ltd, having their Head office at Vidyut Bhavan, Race

Course, Baroda 390 007 (hereinafter called “The GETCO” which expression shall unless excluded by or

repugnant to the context include its successors or assigns) of the other part.

WHEREAS the aforesaid GETCO has accepted the tender of the aforesaid contractors for

_______________________________________________________________

_________________________________________________________________________________ as per

GETCO’s Order No. ______________________________________ _______________ hereinafter called “the

works” and more particularly described and enumerated or referred to in the specification, terms and

conditions prescribed in the order letter, covering letter and other letters and schedule of price which for the

purpose of identification have been signed by Shri ____________________________________ on behalf of

the contractors and by ---------------------------------- on behalf of the GETCO, a list whereof is made out in the

Schedule hereunder written and all of which said documents are deemed to form part of this contract and

included in the expression “The works” wherever herein used, upon the terms and subject to the conditions

hereinafter mentioned.

AND WHEREAS THE GETCO has accepted the tender of contractors for the construction of the said works for

the sum of Rs. ___________________ Rupees (_______________

____________________________________________) upon the terms and subject to the conditions herein

mentioned.

NOW THIS AGREEMENT WITNESSESS AND IT IS HEREBY AGREED AND DECLARED THAT.

1. The contractors shall do and perform all works and things in this contract mentioned and described or which are implied therein or there from respectively or are reasonably necessary for the completion of the works as mentioned and at the times, in the manner and subject to the terms and conditions and stipulations contained in this contract, and in consideration of the due provision, executions, supply and completion of the works agreed to by the contractor as aforesaid the Board doth hereby covenant with the contractor to pay all the sums of moneys as and when they become due and payable to the contractors under the provisions of the contract. Such payment to be made at such times and in such manner as is provided by the contract.

2. The conditions and covenants stipulated here-in-before in this contract are subject to and without prejudice to the rights of the Board to enforce penalty for delays and / or any other rights whatsoever including the right to reject and cancel on default or breach by the contractor of the conditions and the covenants as stipulated in the general conditions, specifications, forms or tender schedule etc. attached with GETCO’s Order No. __________________________________ ____________________________________________________.

The contract value, extent of supply & erection works, delivery dates , specifications and other relevant





matters may be altered by mutual agreement and if so altered shall not be deemed or construed to mean or

apply to affect or alter other terms and conditions of the contract and the general conditions and the contract

so altered or revised shall be and shall always be deemed to have been subject to and without prejudice to

said stipulation.

SCHEDULE

List of documents forming part of the contract:

1. GETCO’s Tender Specification No. ____________ and contractor’s offer opened on dated ____/____/2014

2. GETCO order No. Dtd. _____ / ______/ 2014 3. Contractor’s acceptance of order vide letter no. _______________. 4. Contractor’s Partnership Deed dtd. ________________. 5. Contractor’s Power of Attorney / Board Resolution authorizing person to sign on behalf of Firm. In witness whereof the parties here to have set their hands and seals this day and month, year first above written.

1) Signed, sealed and delivered by (Signature with name, Designation and official seal)

For and behalf of M/s. __________________ (Signature)

_____________________________________

Address: _____________________________

_____________________________________

In the presence of (Full Name, Address and Signatures)

i) __________________________________ (Signature)

___________________________________

ii) __________________________________ (Signature)

____________________________________

2) Signed, sealed and delivered by

(Signature with name, Designation and official seal)

for and on behalf of Gujarat Energy Transmission Corporation Ltd Const Divi. Limbdi.

In the presence of name, Full address and Signature:

(1)_____________________________________

_____________________________________

(2)____________________________________

____________________________________





Transmission Circle Office

Surendranagar

E-TENDER NOTICE NO:- STC/247/16

(Price bid)

Subject:- Hiring of Taxi permit Diesel driven Closed Body Non-AC

Jeep for 24 Hours per day for 3000 KM/Month for 220KV Dhanki

s/s under Surendranagar TR Circle (Head quarter at 220KV Dhanki

S/S) for Time limit of 24 months i.e.2 years





SCHEDULE – B Name of work: - Hiring of Taxi permit Diesel driven Closed Body Non-AC Jeep for 24

Hours per day for 3000 KM/Month for 220KV Dhanki s/s under Surendranagar TR

Circle (Head quarter at 220KV Dhanki S/S) for Time limit of 24 months i.e.2 years

Sr

No

Name of Work Unit Qty Rate Amount

1 Hiring of Taxi permit Diesel driven Closed

Body Non-AC Jeep for 24 Hours per day

for 3000 KM/Month for 220KV Dhanki s/s

under Surendranagar TR Circle (Head

quarter at 220KV Dhanki S/S) for Time

limit of 24 months i.e.2 years

Month 24 47339=00 11,36,136.00

Net Total 11,36,136.00

(Rs. Eleven lakh thirty six thousand one hundred thirty six only)

Note: Service tax will be reimbursement after production of proof such payment made by contractor

to appropriate department.

Condition:-

1. The toll tax will be reimbursed on production of proof of payment in Monthly bill. 2. Every ten paisa increase/decrease in price of fuel; the per km payable price shall be 1 paisa as

per tender condition on the basis of prevailing 15 days before due date of tender. 3. Contractor should quote his rate % above /below on tender amount only. 4. Night halt charge will not be payable. 5. No weekly holiday applicable to vehicle. 6. The extra rate for km run more than 3000 km will be paid at Rs 9=00

Seal & Signature of the Tenderer Superintending Engineer (TR)

GETCO, Surendranagar

I/We am/are ready to carry out the above work …% above/below, (In word

……………………………………………………………………………………………………………………………

……………………………………………………..% above/below) of schedule rate of GETCO.

Tender for Hiring Vehicle for 220KV Dhanki SS Office...3000 KM/Month for 220KV Dhanki s/s under...

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Transcript of Tender for Hiring Vehicle for 220KV Dhanki SS Office...3000 KM/Month for 220KV Dhanki s/s under...