Technically Cosponsored Conferences

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Technically Cosponsored Conferences. John Vig VP, Publications, IEEE Sensors Council November 2013 Baltimore, MD, USA. IEEE Policy 10.1.2 Technical Co-Sponsorship. - PowerPoint PPT Presentation

Transcript of Technically Cosponsored Conferences

  • Technically Cosponsored ConferencesJohn Vig VP, Publications, IEEE Sensors Council

    November 2013 Baltimore, MD, USA

  • IEEE Policy 10.1.2Technical Co-SponsorshipTechnical Co-Sponsorship/Technical Cooperation indicates direct and substantial involvement by the IEEE organizational unit solely in the organization of the technical program. The IEEE organizational unit has no financial involvement in the conference.**

  • Total Number of IEEE ConferencesIEEE Society/Council/Geographic Unit/Other Sponsored/Co-Sponsored**

    Conference Activity through 30September2013

    Chart1

    5554182008

    5765272009

    6367332010

    6886432011

    7296652012

    75069183

    973

    1103

    1524

    1369

    1331

    1394

    Financially Sponsored

    Technically Co-Sponsored

    Pending Approval

    Sheet1

    Column2Financially SponsoredTechnically Co-SponsoredPending Approval

    2008555418

    2009576527

    2010636733

    2011688643

    2012729665

    201375069183

    Sheet2

  • Top 8 TCSing Societies**

    SocietyNo. of TCS ConfsTCS ManuscripsComSoc603,323 ~$500KCAS343,409SMC-S263,880CS392,721EMB-S163,804EDS242,905CES23,903APS103,082Society Total37744,868MGA & Other Total35650,969

  • Benefits of TCSExtends IEEE influence and reachoutGood to have relationships with sister societies and conferencesPossibility of financial cosponsorshipIEL payout rarely mentioned; not widely known, but, it benefits some societies at the expense of other societies**

  • Downsides of TCS ConferencesTCS conference support is a significant expensePapers result in IEL distribution to IEEE cosponsors (due to downloads & content) but negligible new revenues to IEEEDistribution is a redistribution of IEL $$$; one societys gain is anothers loss. (IEL pot determined by sales, not by the number of papers added to Xplore. Price increases are determined by library budgets, inflation & the competition; number of papers added is a 2nd order effect.)Total IEEE conference attendance ~400K/y; has not grown in spite of growth in number of conferences.Many TCS conferences compete with; provide alternatives to, FCS conferences; result in loss of IEEE conf attendees; loss of reg. fees. Quality issues; reg. fees go to outside partners**

  • 2007 vs. 2013 Conference Attendance2013: Estimating ~400,000 attendees 236K financially sponsored conferences 159K technically sponsored conferences

    2007:

    Chart1

    246000270000

    141000160000

    246,000 +141,000 ----------- 387,000

    Total Attendees

    2006

    Sheet1

    FinancialTechnical

    Total Attendees246,000141,000

    2006270,000160,000

  • Example: ComSoc TCS ConsequencesMore and more conferences but no increase in attendance60 TCS conferences produce ~3,300 papersIEL payout ~495K @$150 ave. per paperProposed fees = (60 x 1,000) + (3300 x 15) = 109.5KIf ComSoc decided to pay the fees, it would still gain 385K, or $6.4K per TCS conference (plus lower TAB Support $$$)Authors want to publish in Xplore; publishing via TCS is good enough for many; TCS confs compete with FCS confsIf ComSoc were to discontinue TCSing a conference and, thereby, gain 10 to 15 additional registrants at its FCS conferences, it would come out ahead, financiallyBig advantage of reg. fees gain over IEL payout is that reg. fees are a gain to both ComSoc and IEEE; IEL payout is a gain for ComSoc but a loss to the rest of S/C.

    **

  • Conferences Benefit from IEEE, TCS/FCSIEEE brand name; w/o IEEE, attendance would be lowerIEEE Xplore and the continuing availability of proceedingsCustomer support: >100K calls, e-mails per yr Volunteer indemnification, insurance and liability coverageHandling of reporting requirements (e.g., tax filings, compliance, recording of revenues and expenses)Resolution of legal issues, govt regulations, ITAR and OFACProblem resolution (visa issues, inter-country tax issues, attrition resolution, contract issues, physical security issues, emergency response issues, etc)Contract review and suggestions for protectionAvailability of banking services; timely processing of loansWebsite (conference listing in Database, alerts, pubs listings)**

  • Conferences Committee ProposalChange way TCS conference expenses are funded Currently, those who have no TCS conference pay the same % as the society with 60 TCS conferencesProposal: $1K per TCS conference + $15/paperSocieties are free to pay the fees; fees need not affect outside partners; its an internal IEEE matterTCS Fees
  • If Proposal PassesFairer allocation of costs; those with more TCS conferences will pay more towards the costs of TCS conference support TAB Support amount will be reduced for all S/C (SCs 2013 TAB Support = 104K)Sensors Council gains**

  • Questions? Comments?*

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