Tables and the List of Tables Manual...The List of Tables is placed immediately before the List of...
Transcript of Tables and the List of Tables Manual...The List of Tables is placed immediately before the List of...
ManualforFormattingtheTablesandtheListofTablesinthe
ThesisorDissertation
Thismanualprovidesinformationon:• Howtoproperlyformattableswithinthethesisordissertation.• Examplesofproperlyformattedtables.• TheformatrequirementsfortheListofTables.• HowtomanuallyandautomaticallycreateaListofTables.Anexampleofa
properlyformattedListofTablesisprovidedattheendofthemanual.Sections:Section1:FormattingTableswithintheThesisorDissertation(p.2-5)
• GeneralFormattingGuidelines(p.2)• InsertingaCaptionforaTableinMicrosoftWord(p.2-5)• SamplesofProperlyFormattedTables(p.6-8)
Section2:FormatrequirementsfortheListofTables(p.9)Section3:HowtoManuallyCreateaListofTables(p.10-11)Section4:HowtoCreateaListofTablesAutomaticallyinMicrosoftWord(p.12)Section5:SamplesListofTables(p.13)
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Section1:FormattingTableswithintheThesisorDissertation
GeneralFormattingGuidelines• BesurethatallinsertedtablesarelabeledwithaTITLEandNUMBER
o Example:Table1.TotalNumberofGraduateStudentsfrom1986–1997• Thenumberingforeachtablemustbeconsecutive,pertherequirementsofyour
chosenstyleguide.o Numberingcanbefromthebeginningofthedocumentorfromthestart
ofeachchapter.• Yourcasingchoicesmustbeconsistentandmatchbetweenallofthetablelabels
andshouldfollowtherequirementsofyourchosenstyleguide.o Forexample,ifyourtitlesareinALLCAPSinyourtext,theywillneedto
beinALLCAPSinyourlistoftablesandthroughoutyourothertabletitles.TheruleappliestotitlesthatareTitleCased,lowercased,orJustcapitalizethefirstwordofyourtitle.
• Ifatableislandscapeoriented,thetable’slabelandpagenumbermustbelandscapeorientedtomatch.
• TABLESMUSTBECLEARLYDELINIATEDFROMTHETEXT.Thiscanbedonebydonelinebreaks(minimum2linebreaksor2double-spacedlines),borders,oradelineationthatisapprovedbyyourstyleguide.Thetitleanddescriptionoftablesareconsideredpartofthetableandmustbeclearlydelineatedfromthetextaswell.
• Tablesembeddedintoyourdocumentmustfitonasinglepage.Youcanusesmallerfontsizeontables,butitcannotbebelow8pointsize.Iftheembeddeditemdoesnotfitwithinyourtextonasinglepage,itmustbereasonablysplitormovedtotheappendix.Youcaneithergiveeachtableitsownappendixoryoucancreateasingleappendixcontainingmultipletables.
• Unliketherestofyourdocument,thedescriptionsandtitlesoftablesembeddedinyourdocumentcanbesingle-spaced.
• Youmustusethesamefontstyleastherestofyourdocument.Asnotedabove,thefontsizecanbesmallerthantherestofthefontsizeinthedocument.
InsertingaCaptionforaTableinMicrosoftWord:UsingthisfunctioninMicrosoftWordenablesyoutoensurethatthereisconsistencyamongtabletitlesthroughoutyourdocument.ThesecaptionswillalsothenenableyoutoautomaticallycreateaListofTables.REMEMBER:Alltablesneedtobeformattedidenticallywitheachother.
1. Findyourfirsttableinyourdocument.2. Positionyourmousecursoratthebeginningofthetable’stitle/description.Go
totheReferencestab.
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3. Onthistab,selectInsertCaption.ThisislocatedinthecenteroftheReferencestabundertheCaptionssection.
4. Amenuwillpopupandlooksimilartotheimagebelow.
5. Makesuretheword“Table”isdisplayedintheLabelsection.Ifitdoesnot,clickonthedownarrowintheLabelsectionandselectitfromthelist.
6. Whenthecaptionfiguresays“Table1,”clickOK.7. Thelabel“Table1”shouldappearinfrontofyourcaption.Youwillnoticethat
Wordhaschangedthelabelanddescriptionofyourtabletoitsdefaultsettings.
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8. YoucanchangethecaptionformattingstylebygoingtotheHometab.ThereyouwillseetheStylessectionintheribbon.Inthelowerright-handcorneroftheStylessection,youwillseeanarrow.ClickonthearrowtobringuptheStylesmenu.
9. Clickanywhereonthecaption(labelordescription)andthisdisplaystheCaptionsoptionintheStylesmenu.
10. Clickonthedownarrowlocatedtotherightof“Caption.”
11. ChooseModify.12. Thisiswhereyoucanmodifythefontstyle,fontsize,thepositionofthelabel
anddescriptions(e.g.,centered,left-aligned),andthelinespacing(e.g.single-spaced).
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13. Onceyouhavefixedthestyleofthecaption,clickOK.Thecaptionforyourtable
shouldreflectthesechanges.Fromhere,allcaptionsforyourtablesshouldlookthesame.
14. Toinsertacaptionfortherestofthetablesinyourdocument,followtheabovesteps.
15. Theonlychangeisthatinsteadofmakingsurethelabelis“Table1”(Step7above),thenumbermustbechangedtoaccuratelyreflecttheorderoftherespectivetable.
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Sample1:ProperlyFormattedTables
Section1:FunWithLatin
Eiussolumsimiliqueprite,erremdecoreperpetuaanhis.Thisideaisclearlyillustrated
inTables1.1and1.2.
Table1:UNLV’sStudentPopulationPreferenceforChocolateorVanillaCupcakes(ByClass-Standing).
StudentStatus PreferChocolateCupcakes
PreferVanillaCupcakes
PreferOtherTypeofCupcakes
UndergraduateStudents Freshman 565 400 52
Sophomore 787 878 115Junior 412 432 25Senior 125 200 300
GraduateStudents Graduate 325 250 412
Table2:UNLV’sStudentPopulationPreferenceforCatsorDogs(ByClass-Standing).
StudentStatus PreferCats PreferDogs PreferOtherTypeofAnimal
UndergraduateStudents Freshman 200 125 50
Sophomore 325 330 41Junior 87 98 125Senior 225 275 300
GraduateStudents Graduate 574 300 25
Section2:FunWithLatinRevisitedThisnextsectionexplorestexttexttexttexttexttexttexttexttexttexttexttexttext
texttexttext.
NOTE:Tablesareclearlydelineatedfromthetext(2line
double-spacedbreaks).
NOTE:Labelanddescriptionforeachtableareformattedthesame.
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Sample2:ProperlyFormattedTables
Section3:FunwithLatin–TheMoreYouKnow
Nesalutandiconseteturtheophrastusmei,illumchorocunec.Dicodolorintellegamquo
et.Idquistetfacilisi,apeririceterosprobatuseiest.Vixharumhomeronoluissete,alia
totaneusu.Utiustolaboramusconsequunturduo,easalenihilassentiorquo.Vixpaulo
mollisne.Legimusmolestieluptatumeapri.
Eiussolumsimiliqueprite,erremdecoreperpetuaanhis.Insalenullanusquameam.
Ansedeuripidisinteresset,homerodisputandoquoad,estrequeviderercu.Petentium
accusamushasex,eusalerequelobortisper,histollitcorporaappareatei.
Temododoloreiriurevis.Errorbonorumvixea,tenamquidamfierentmoderatius.
Nobissapientemdemocritumcusit.Etinviduntdelicataaliquandoeos,volutpat
adolescensidvix.Euquiinvidunterroribus.SeeTable3belowforadetailedbreakdown
ofstudentprefrences.
NOTE:Thismightseemlikealotofspace,butifyoulookonthenextpage(p.7)thetabletakesupalmostafullpage.Thismuchspaceisallowedifyourtable(orfigure)wouldnotfitinthespaceremainingontherespectivepage.Remember:Thetablecannotbesplitontotwopages.Itmustfitononepageoritwillneedtogointoanappendix.Also,notethatthetextonTable3issmallerthantheothertwotables.Thisisallowed.However,thefontstyleisthesamebetweenallthreetables.Furthermore,thecaption/descriptionarethesamefontstyle,fontsize,paragraphspacing,andcasingforallthreetables.Thismustbethecaseforalltablesinyourdocument.
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Table3:CollegeofLiberalArtsStudents’PreferencesforChocolateChipCookiesorOatmealRaisinCookies.
Department/StudentClass-Standing
PreferChocolateChipCookies PreferOatmealRaisinCookies PreferOtherTypeofCookie
DepartmentofAnthropologyFreshman 42 53 99
Sophomore 112 205 20Junior 51 54 102Senior 99 89 199
Graduate 15 205 2DepartmentofEnglish
Freshman 34 52 125Sophomore 69 78 1
Junior 152 2 3Senior 159 201 63
Graduate 32 23 1DepartmentofHistory
Freshman 23 65 123Sophomore 152 2 3
Junior 51 54 102Senior 99 89 199
Graduate 15 205 2DepartmentofPhilosophy
Freshman 65 56 66Sophomore 99 102 32
Junior 212 321 2Senior 56 87 9
Graduate 12 22 33DepartmentofPoliticalScience
Freshman 5 97 186Sophomore 4 3 2
Junior 12 15 22Senior 98 98 5
Graduate 5 5 3DepartmentofPsychology
Freshman 45 36 2Sophomore 89 98 9
Junior 23 3 99Senior 32 22 12
Graduate 2 32 10DepartmentofSociology
Freshman 23 32 333Sophomore 26 26 3
Junior 105 115 1Senior 2 5 7
Graduate 3 3 6DepartmentofWorldLanguagesandCultures
Freshman 56 65 79Sophomore 112 115 3
Junior 115 112 59Senior 23 65 2
Graduate 2 2 9
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Section2:FormatRequirementsfortheListofTablesTheListofTablesisplacedimmediatelybeforetheListofFigures(ifyoualsohaveaListofFigures).
• Itmustbelabeledas“ListofTables”• TheListofTablesismandatoryonlyifthereare5ormoretablesfoundinthe
document.However,youcanchoosetohaveaListofTablesifthereare4orlesstablesinthedocument.
• RegardlessofwhetheryouarerequiredtohaveaListofTablesorifyouchosetohaveaListofTables,alltablesincludedinyourtextandappendicesmustappearinyourListofTables.
• Furthermore,ifyouchosetohaveaListofTables,youareboundbyalllistformattingrulesandyoumustincludealltablesonthelist(foundinboththedocumentandtheappendices).
• ThepagenumberslistedintheListofTablesmustmatchthepagenumberastheyappearinthetext.
• ThelabelandnumberforeachtablelistedintheListofTablesmustmatchexactlyastheyappearinthetext.
• Thelabelisconsideredtobethefirstsentenceafteryourlistedtablenumber.ThissentencemustmatchverbatimbetweentheListofTablesandthetext.
• YourcasingchoicemustalsomatchbetweenyourtablelabelinthetextandintheListofTables.
o Forexample:ifyourListofTablescontainsTable4b:OatmealConsumedfrom1820-1851;thecorrespondingtablelabelinthetextshouldbeTable4b:OatmealConsumedfrom1820-1851.
• TheformatusedforyourListofTablesmustmatchtheformattingstyleofyourTableofContents,ListofFigures,andanyotherlistsincludedinyourfrontmaterial.
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Section3:HowtoManuallyCreateaListofTables
ThismethodisalmostidenticaltohowyouwouldmanuallycreateaTableofContents(seeTableofContentsManualandManualforFormattingtheFiguresandtheListofFiguresintheThesisorDissertation)inMicrosoftWord.OntheListofTablespage:
1. MakesureyouhavetheHeading“ListofTables”onthepage.Besurethatitfollowstheformatforallothermajorheadingsthroughoutthedocument(SeeHeadingsandSubheadingsManualforhelpwithformattingmajorheadingsusingtheStyleguidesinMicrosoftWord.)
2. Typethefirstentry.Remember:a. TableNumberandLabelb. Makesurethefontstyle,fontsize,andcasingmatchbetweentheListof
Tablesandthetext.3. PressTabandthentypeitsrespectivepagenumber(Remember:makesurethe
pagenumbermatchesexactlybetweenthedocumentandwhatislistedontheListofTables)
4. ThenselecttheTabstopcharacter.InordertoshowtheTabstopcharacter,clicktheHometab.ThenclickShow/Hideintheparagraphgroup.
5. Clickthearrowfoundatthebottomlefthandcorneroftheparagraphgroup.6. ThislaunchestheParagraphDialogBox.ClicktheTabsbutton.
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7. Type6.4”undertheTabstopposition.Thismeansthatyournumberwillendinthe1”margin(REMEMBER:ALLMARGINS,INCLUDINGTHERIGHTMARGIN,FORTHETHESISORDISSERTATIONMUSTBE1”).
8. Underalignment,clickRight.9. UnderLeader,chooseitem2.TheGraduateCollegestyleguidedoesnotallow
forleaders.10. ClickSetandthenOK.11. PressEnter.Typeyournextentry,pressTab,andthentypetherespectivepage
number.RepeatuntilyourListofTablesisfinished.
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Section4:HowtoCreateaListofTablesAutomaticallyinMicrosoftWord
AddingcaptionsviatheCaptionssection(underReferencestab,enablesyoutoautomaticallycreateaListofTablesinMicrosoftWord.Makesurethatyourcaptionshavebeenproperlyinsertedandmodified.Iftheyarenot,thenitwillcauseissueswhenyoutryandcreateyourListofTables.
1. GotoyourblankListofTablespage.2. HitentersothathaveablanklineunderneaththeListofTablesheading.3. ClicktheReferencestab.SelecttheInsertTableofFigures,foundintheCaptions
section.4. TheTableofFiguresmenuwillappear.Yoursshouldlooksimilartotheone
below.5. Makesurethecaptionlabelsays“Table.”6. Inordertomodifythefontsize,fontstyle,andmakesuretheListisdouble-
spaced,clickonthemodifybutton.ThiswillbringupanotherStylemenu.ClickmodifyagainandthiswillbringuptheModifyStylemenu.
7. Onceyouhavemadethenecessarychanges,clickOK(allthreemenus).8. TheListofTableswillbegenerated.
Remember:SimilartotheTableofContents,youcannotfixanymisspellingsorspacingproblemsontheListofTablesitself.Instead,youwillneedtogotothecaptionitselfandmakethecorrections.YouwillthenneedtoupdatetheListofTablestoreflectthechanges.UpdatingtheListofTables:TherearetwooptionstoupdatetheListofTables.
• FirstOption:ThefirstisthatundertheModifyStylemenu(Step6above),youcanclick“Automaticallyupdate.”Thiswillensurethatanychangesmadetothetables(captionspellingortheirplacement)willbeautomaticallyupdatedontheListofTables.
• Secondoption:1. NavigateyourmousetotheTableofContentsitself.Right-clickwithinthe
TableofContents.Itwillturngreyandtwomenuswillappear.2. Selectthe“UpdateField.”Anothermenuwillappear.3. Choose“Updateentiretable”andclickOK.ThiswillupdateyourListof
Tablestoreflectanychangesyoumayhavemadetothetables’captionsorplacementinthedocument.
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Sample:ListofTables
ListofTables
Table1:UNLV’sStudentPopulationPreferenceforChocolateorVanillaCupcakes(ByClass-Standing)...................................................................................................................6
Table2:UNLV’sStudentPopulationPreferenceforCatsorDogs(ByClass-Standing)......6
Table3:CollegeOfLiberalArtsStudents’PreferencesforChocolateChipCookiesorOatmealRaisinCookies......................................................................................................8
NOTE:ThetablenumberandlabelforeachtablelistedontheTableofContentsmatchexactlyastheyappearinthetext.
NOTE:ThepagenumberslistedintheListofTablesmatchthepagenumberastheyappearinthetext.
GENERALNOTES:
·TheListofTablesislabeledas“ListofTables.”·Ifyourdescriptionisseveralsentenceslong,onlythefirstsentenceafteryourlistedtablenumberneedstoappearontheListofTables.ThissentencemustmatchverbatimbetweentheListofTablesandthetext.·TheListofTablesheadingmustmatchtheformatofallothermajorheadingsinthedocument.