SYSTEMWIDE SUPPORT

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SYSTEMWIDE SUPPORT. WHO WE ARE. OFFICE OF THE BOARD OF REGENTS. OFFICE OF THE PRESIDENT. ACADEMIC PLANNING & POLICY. ADMINISTRATION. BUDGET & FINANCE/CFO. CAPITAL IMPROVEMENTS. CAREER & TECHNICAL EDUCATION. EEO/AA. LEGAL AFFAIRS. INFORMATION TECHNOLOGY SERVICES. RESEARCH. - PowerPoint PPT Presentation

Transcript of SYSTEMWIDE SUPPORT

  • OFFICE OF THE PRESIDENTEEO/AAACADEMIC PLANNING & POLICYADMINISTRATIONBUDGET & FINANCE/CFOOFFICE OF THE BOARD OF REGENTSLEGAL AFFAIRSRESEARCHCAPITAL IMPROVEMENTSCAREER & TECHNICAL EDUCATIONEXTERNAL AFFAIRS & UNIVERSITY RELATIONSINFORMATION TECHNOLOGY SERVICESSTUDENT AFFAIRS

  • The System has two requests pursuant to the instructions for stocktaking and preparation. Repair, Renewal and Replacement:a. To support RR&R systemwideb. Modernization Kuali RequestThese requests tie to the Strategic Outcome - Resources and Stewardship to make repairs & maintenance a top priority in budget planning, and to exercise exemplary stewardship over all of the Universitys resources for a sustainable future.

  • Current Maintenance Backlog

    UHM$242.754 MillionUHH$40.467 MillionCCS$68.273 MillionTotal$351.494 Million

  • 6 Year Average Requirementto Eliminate Backlog$351.494 Million / 6 Years = $58.582 Million

    UHM$40.459 MillionUHH$6.745 MillionCCS$11.378 MillionTotal$58.582 Million

  • 6 Year Average Requirement

    UHM$43.993 MillionUHH$4.733 MillionUHWO$0.059 MillionCCS$9.897 MillionTotal$58.682 Million

  • Elimination of Backlog$58.582 MillionCapital Renewal$58.682 MillionTotal$117.264 Million

  • All Campuses Plan to Eliminate Maintenance Backlog by 2015All Campus Renewal Requirements will be FinancedCapacity of Existing Offices for RRR is $38.5 MillionUHM$28.0 MillionUHH$3.5 MillionCCS$7.0 Million

  • Impacted Offices Include:UHMFacilities Planning and ManagementUHHFacilities Planning and ConstructionCCSPhysical Facilities, Planning, andConstructionSYS Office of Capital ImprovementsSYS Office of Procurement and Real PropertyManagementSYS Disbursing

  • Capacity of $38.5 Million/YearCapital Renewal Requirements of $58.7 Million/YearWorkload Increase of 53%

  • Capacity of $38.5 Million/YearCapital Renewal and Backlog Requirements of $117.3 Million/YearWorkload Increase of 205%

  • UHMRegistered Architect/Engineer5.0 Positions at $79,428 EachUHHRegistered Architect/Engineer1.0 Position at $79,428CCSRegistered Architect/Engineer2.0 Positions at $79,428 EachSYSOCI Administrative Officer1.0 Position at $60,204SYSProcurement Procurement Specialist1.0 Position at $60,204SYSDisbursing Pre-Audit Clerk1.0 Position at $37,968

  • Personnel11.0 Positions$793,800Other Current ExpensesRecurring$12,704Non-Recurring$39,996Total Request$846,500

  • FY 10 RequestFY 11 RequestFY 12FY 13FY 14FY 15FTE (P)FTE (T)($)FTE (P)FTE (T)($)($ thous)($ thous)($ thous)($ thous)A. Personal Services11.00 0.00 793,800 11.00 0.00 793,800 794 794 794 794 B. Other Current Expenses12,704 12,704 13 13 13 13 C. Equipment39,996

    TOTAL REQUEST11.00 0.00 846,500 11.00 0.00 806,504 807 807 807 807

  • UHs current financial management information system (FMIS) is no longer supported by Software AG since 1997UH is on our own for all supportFMIS is no longer repairable to meet the Universitys on-going fund accounting requirementsRunning out of account codes, school codes, etc.Budget and financial data is necessary for timely internal financial information and compliance, and to produce financial statements for audit purposesUHs financial management system supports all 10 campuses, all PIs and over 122 AO/FOs2,715 authorized FMIS users

  • UHs financial management systems produces and records:FY 2007 over 5,689,323 transactionsMore than 60,000 Pcard transactions/year6,400 travel documents/year40,000 purchase orders/year5,000 electronic funds transfer documents/yearMaintains 59,068 accountsServices 195,750 active vendors

  • Integrated budgeting & financial managemente.g. encumbrance of payroll for budgeting purposesEmbedded Workflow for all transactionsElectronic attachments as neededBased on common higher education business practicesIntegrated management of contracts & grantsWeb access to all functionsShared investment in upgradesCompliance changes and new servicesModern open technology Reduces vendor lock-in

  • ITSystems Administrator2.0 Positions at $75,000 EachITDatabase Administrator1.0 Position at $85,000ITApplications Database Admin1.0 Position at $85,000ITDevelopers4.0 Positions at $75,000 EachFMOInformation Technology Specialist1.0 Position at $60,204FMOBusiness/System Analysts7.0 Temporary Positions at $60,204 Each FY20102.0 additional Temporary Positions at $60,204 FY2011

  • FY 10 RequestFY 11 RequestFY 12FY 13FY 14FY 15FTE (P)FTE (T)($)FTE (P)FTE (T)($)($ thous)($ thous)($ thous)($ thous)A. Personal Services9.00 7.00 1,101,632 9.00 9.00 1,222,040 680 680 680 680 B. Other Current Expenses1,878,350 1,243,980 197 197 197 197 C. Equipment961,600 28,650 19 19 19 19 TOTAL REQUEST9.00 7.00 3,941,582 9.00 9.00 2,494,670 896 896 896 896

  • Major CIP PlanningPublic/Private Partnership StudiesUniversity of Hawaii Project Adjustment Fund

  • Long Range Development PlansUHM LRDP Update ($1.000 Million)UHH Kalkaua Marine Education Center at Puak LRDP ($250,000) MAU Molokai Education Center LRDP ($100,000)

  • Infrastructure StudiesUHM Infrastructure and Utility Master Plan ($1.700 Million)UHH Infrastructure and Utility Master Plan ($400,000)

  • Project Development ReportsUHM Research Facility ($1.100 Million)UHH College of Pharmacy ($500,000)

  • Other Facility Planning StudiesSYS Comprehensive Development Strategies for Major Rehabilitation of Buildings ($500,000)SYS Comprehensive Forensic Engineering Assessment Studies for Major Renovations ($500,000)SYS Other Planning Studies ($200,000)

  • Feasibility Studies4 Studies - $800,000Appraisal Reports4 Reports - $400,000Highest and Best Use Land Utilization Studies8 Studies - $400,000Entitlement Assessments8 Studies - $400,000Conceptual Master Planning 2 Studies - $200,000Conceptual Design Alternatives4 Studies - $600,000

  • To Enable the Transfer of Unrequired Project Balances to Account for Transfer to Other University ProjectsNominal Amount of $4,000 for CIP Elements of Plans, Design, Construction, and Equipment

  • Project FY 2010 FY 2011TotalMajor CIP Planning$4.650M$1.600M$6.250MPublic/Private Partnership Studies$2.800M$2.800M$5.600MProject Adjustment Fund$0.004M$0.000M$0.004MTotal$7.454M$4.400M$11.854M

  • Replacement facility will dramatically improve availability of mission-critical information and communications capabilities serving entire UH system and students/faculty/staff on all islandsUHs first EOC will support executive response to natural and man-made disastersSignificant improvements in sustainability by placing energy hogs in appropriate facilities for the first timeWill enable other renovations to proceed as scheduled, e.g., 50+ year-old Keller Hall scheduled for next biennium$50.6m requested for construction$4.7m already appropriatedDesign underway and due for completion during FY09

  • QUESTIONS?

    ****Added underlineAdded Million after 58.582 and inserted underlineAdded underlineAdded underline*ReformattedManini Changeto move the numbers further to the rightDeleted extra space after Real and reformatted Management - Alignment****Realigned numbers*******Corrected size for Fund break per Brians email.**Removed PDR from UHM Research Facility.******