Student Pivot Tables: Enrolments and Load · 2020. 7. 21. · PPM Student Pivot Tables: Enrolments...

PPM Student Pivot Tables: Enrolments and Load – User Guide - V1.0 (12/04/2019)

ANU Planning and Performance Measurement Division | 1 of 37

Student Pivot Tables: Enrolments and

Load

User Guide



Table of Contents

Table of Contents .............................................................................................................................. 2

Background ....................................................................................................................................... 3

About this document ...................................................................................................................... 3

Planning and Performance Measurement Division (PPM) Student Pivot Tables .......................... 3

Accessing the student pivot tables .................................................................................................... 4

PPM Student Pivot Table: Enrolments .............................................................................................. 6

Case study 1: ANU – Number of enrolments in a specific census year ........................................ 8

Case study 2: Number of total and commencing enrolments by Program Career ........................ 8

Case study 3: Number of enrolments – Total only ...................................................................... 10

Case study 4: Number of enrolments by demographic indicator ................................................. 11

Case study 5: Number of enrolments in a specific college (College Enrolments) ....................... 15

Case study 6: Number of enrolments by enrolment attribute ...................................................... 16

PPM Student Pivot Table: Load ...................................................................................................... 20

Case study 1: ANU – Total of EFTSL in selected census years ................................................. 21

Case study 2: Total EFTSL by commencement status and selected or specified Program Career

.................................................................................................................................................... 21

Case study 3: Total EFTSL by demographic indicator ................................................................ 23

Case study 4: Total EFTSL by Funding Group ........................................................................... 24

Case study 5: Total EFTSL in a specific College (College Owned Programs and/or Teaching

College) ....................................................................................................................................... 25

Case study 6: Total EFTSL by enrolment attribute ..................................................................... 27

Saving and using the data for your report ....................................................................................... 29

Glossary .......................................................................................................................................... 32

Exercises ........................................................................................................................................ 37



Background

About this document

This document contains useful information, case studies, examples and a quick user guide on

using Planning & Performance Measurement (PPM) Pivot Tables, for Student Enrolments and

Student Load or Teaching Load. These are accompanied by screen shots which show the relevant

filters, parameters and/or fields being used in the case study’s examples. This document aims to

provide an overview of where to find the pivot tables, definitions, and how to use these pivot tables

in for certain contexts, for both beginner to intermediate and advanced users, who have experience

in using the Ms Excel pivot table function.

The case studies and examples are designed to be followed as steps and guidance to get the data

as required.

Planning and Performance Measurement Division (PPM) Student

Pivot Tables

A Pivot Table summarises large amounts of data using the selected fields / criteria / parameters /

options, grouping and/or calculation method (i.e. count, sum, average, proportion).

Student data are based on official validated data reported to the Department of Education and

Training (DET), some of the student information is based on data extracted from the production

systems (e.g. Weekly Enrolment Monitoring or WEM and Admissions Reporting) and are

provisional. ANU student data collections include pivot tables for load, enrolments, program

completions, progress rates, retention rates and attrition rates. Data collections contain official

information as reported to DET as well as provisional information for the current year.

PPM Student pivot table files have two (2) tabs or worksheets each: the data tab which contains

the pivot table data (Enrolments or Teaching Load tab accordingly) and the Definition tab which

contains useful definitions of the fields in the data tab.

IMPORTANT: It is advisable to review the “Definition” tab in the file.

Note: PPM Pivot Tables use the Classic PivotTable layout option.



Accessing the student pivot tables

Student pivot tables are available for all ANU staff, through staff login access.

The preferred browsers are Internet Explorer or Chrome.

The link to the ‘Staff and student pivot tables’ can be found from ANU homepage > Services >

Planning & governance > Performance measurement webpage, in the ANU Statistic section.

Log into the Staff and student pivot tables webpage:

https://services.anu.edu.au/planning-governance/performance-

measurement/staff-and-student-pivot-tables

User Name: User ID (e.g. u1234566)

Password: your UDS or HORUS password

If you are experiencing issues please contact the ANU PPM – R & A – Statistics team at:

Email: [email protected]

Phone: +61 2 6125 4747

Note: Chrome will ask you to download and save the file, while Internet Explorer will allow you to

open the file without saving it.

https://services.anu.edu.au/planning-governance/performance-measurement/staff-and-student-pivot-tables

https://services.anu.edu.au/planning-governance/performance-measurement/staff-and-student-pivot-tables

mailto:[email protected]



To get the Enrolment pivot table, please click the Student Enrolments link.

To get the Load pivot table, please click the Student Load link.

Tip:

If you are saving the pivot table, it is advisable to also add the last updated date to the file

name. For examples: “Enrolments_2014_2018_05Nov2018.xlsm” or

“Enrolments_2014_2018_20181105.xlsm”.

Shows the available PPM

Student pivot tables.

The “Last updated” column

shows the status of the

data of the pivot tables.

The year range next to the

pivot table name shows

what period of year data

available in the pivot table.

For example:

“Student Enrolments 2014-

2018” here means the

Student Enrolments pivot

table consist of enrolments

data for census year 2014-

2018, with the status of

current year (i.e. 2018)

enrolments are as at 05

November 2018.



PPM Student Pivot Table: Enrolments

When opening the Enrolments pivot table, by default it will show the number of ANU enrolments

(reportable to the Department of Education or DET) for the last five years Full Year census period,

by Program Career and Commencing in Career indicator, where the status of the current year will

be as at date of the pivot table, as shown below.

The data show unique headcount number of students for each census year (IMPORTANT: ‘ANU

Primary Program’ is set to ‘Primary’, as a student may be enrolled in more than one program,

setting this parameter to Primary means the student is only counted once based on their primary

enrolment or the enrolment with the most load consumed in the census year).

Fields in

Filters

area

Fields

applied in

Columns

Data

values

table

area

Fields

applied

in Rows

The current year

(e.g. 2018) column

shows the ‘as at

date’.



Ticked field

means the field

is in the Filter

area.

icon next to

the field name

means the Field

is used as Filter

for the data.

Tip: the filter of

the field will only

be applied to the

data if the field is

ticked. Ticking

the field will add

and display the

field in the Rows.

Additionally, below shows the right-hand side of the pivot table which also can be used to

add more fields and modify the layout of the table (note that Enrolment and Load will have

some different fields).



Case study 1: ANU – Number of enrolments in a specific census

year

The Enrolments pivot table allows users to view the data for a specific census year only, by

selecting the required year from the ‘Census Year’ filter.

Example 1.1, to view the number of ANU Enrolments for 2017 by Program Career and

Commencing in Career indicator: select ‘2017’ from the ‘Census Year’ filter. See below.

Note: the pivot table may take time to re-load and update the data the first time.

Case study 2: Number of total and commencing enrolments by

Program Career

The Enrolments pivot table allows users to view the data by Program Career overall and by

commencement status breakdown or by selected commencement status using the ‘Commencing

in Career’ filter (IMPORTANT: ‘Commencing in Career’ indicates whether a student is enrolled in

their program career for the first time at ANU; a student will be labelled as commencing in Career

for the entire census year; Y is for commencing and N is for continuing).

Example 2.1, to show the data by Program Career and Commencing in Career with overall figures

for each of the Program Career: right-click on a cell in the Program Career column then select the

‘Subtotal “Program Career”’ menu from the pop-up list – the pivot table will add an additional row

for each Program Career item. See below table for how the table should appear.

Selecting one

item from the

field’s drop down

list will filter the

data to show

based on the

selected item.

Hint: you can

select multiple

items as

required.



Example 2.2, to show the data by Program Career only, without the breakdown by Commencing in

Career indicator, drag the ‘Commencing in Career’ field up to the Filters area. In this example,

drag and locate the field to be above the ‘ANU Primary Program’. See below.

Note: dragging the field outside of the pivot table area may remove or hide the field and it may

seem to disappear (HINT: a “delete” icon will appear when dragging outside of pivot table area).

It is also important to note that if you have filtered the field, and then move it to the Filter’s area, the

filters will not be reset. This means that even though you are not seeing the data in the Pivot table,

the filter is still affecting the output.

Right-clicking

and selecting

‘Subtotal

<field name>’

menu will add

the subtotal

row for each

listed item.

Click and drag then drop

the field label from the Data

table area to the required

position in the Filters area.

Hint: a green bold solid

horizontal line ‘|-------|’ will

appear to guide you where

to locate the field being

dragged up in the Filters

area



Example 2.3, to show the data of commencing students only by Program Career, select ‘Y’ from

‘Commencing in Career’ filter. As a result, see below.

Case study 3: Number of enrolments – Total only

The Enrolments pivot table allows users to be able to view data in Total only, either overall or by

selected filters, without any breakdown in the table.

Example 3.1, to show the data on commencing student in Total only view, without break down by

‘Program Career’, drag the ‘Program Career’ field up to the Filters area. In this example, drag and

locate the field to be above the ‘Commencing in Career’. As a result, see below.

Example 3.2, to show the number of all ANU enrolments data in Total view (e.g. not

commencement only), select ‘(All)’ from the ‘Commencing in Career’ filter. See below.

Selecting an option from a

specific field will filter the

data in the table without

having the field appear in

the table.



Case study 4: Number of enrolments by demographic indicator

The Enrolments pivot table allows users to be able to view data by or for certain (selected)

demographic and/or other enrolment attributes, for example, gender, citizenship status, indigenous

indicator, etc.

Note: the Enrolments pivot table has colour coded fields to group the purpose of the fields; fields in

lighter green colour, are fields for the students’ details or demographic information. The exception

to this is citizenship status which is in purple.

Example 4.1, to show the number of all ANU enrolments data by citizenship status, drag the

‘Citizenship Status’ field down to the Rows area. See below.

Example 4.2, to show the number of all ANU enrolments data by citizenship status and program

career, drag the ‘Program Career’ field down to the Rows area, next to the ‘Citizenship Status’.

See below.


the field label from the

Filters area to the required

position in the Data table

area - Rows.

Hint: a green bold solid box

‘|-------|’ will appear when

dragging the field into the

Total box.


the field label from Filters

area to the required


area - Rows.


vertical line will appear to

guide you where to locate

the field being dragged up

in the Data table – columns.



Example 4.3, to show the number of all ANU enrolments data by citizenship status and program

career, as well as by gender break down, drag the ‘Gender’ field down to the Columns area, to be

under ‘2017’. See below.

For this example, the ‘Gender’ field now appears right next to ‘Census Year’.

Example 4.4, to show the number of all ANU enrolments data for Domestic students only for

selected program careers of Higher Degree Research, Postgraduate Coursework and

Undergraduate only (excluding Non-Award and Enabling), without gender break down: drag the

‘Gender’ field back up into the Filters area, then select ‘Domestic’ option (or unselect other

options) from the ‘Citizenship Status’ field and unselect ‘Non-award’ and ‘Enabling’ options from

the ‘Program Career’ field.

See below.


the field label from Filters

area to the required


area - Columns.


horizontal line will appear to

guide you where to locate

the field being dragged

down to the Data table –

columns.

Filtered fields used in the pivot table will show the icon.



Example 4.5, the pivot table will also allow you to sort the data by selected field, for example to sort

the Home country of International students by selected program career(s) by the most number of

enrolments in 2017:

1. Prepare the base data set by:

a. dragging ‘Citizenship Status’ and ‘Program Career’ fields up to the Filters area

b. selecting ‘International’ from the ‘Citizenship Status’ field

c. unselecting ‘Non-Award’ and ‘Enabling’ from the ‘Program Career’ field

d. dragging the ‘Home Country’ field down to the Rows of data table area

2. Click button, select ‘More Sort Options…’ of the ‘Home Country’ field

3. Tick Descending (Z to A) by: option, select ‘Enrolments’ option from the drop-down-list

(Hint: the Summary section will be updated to reflect the selected option), then click OK

button to proceed.

As a result, see below.

Example 4.6, to show the top 5 countries and display the rest as ‘Other countries’:

1. after the ‘Home Country’ items are sorted based on the number of enrolments, find the top

5 country items,

2. select all of the other countries or the non-top five items



3. right-click the selected items and select ‘Group…’ – a new column will appear with a

similar name with number ‘2’ of the field being grouped which in this case is ‘Home

Country2’ field and ‘Group 1’ appear in this column

4. click on the ‘Group 1’ then type to rename ‘Group1’ to ‘Other countries’,

5. then move the ‘Other countries’ down to the bottom (Hint: by clicking and dragging the cell,

or using the right-click menu)

As a result, see below.

Example 4.7, to get top 5 countries and display the rest as ‘Other countries’ with proportion or

percentage compared to total enrolments of the selected International students and Program

Career(s), right-click on one of the values in the ’2017’ column, hover on ‘Show Values As’ then

select ‘% of Column Total’ option. As a result, see below.



IMPORTANT:

There are some fields which should be used together due to the context, for example:

o Australian relevant information, such as Home State, ATSI or Indigenous indicator,

Low SES indicator, and Regional/Remote status (Remoteness Area) to be used

together with Citizenship Status Domestic

o Home Country to be used together with Citizenship Status International

Case study 5: Number of enrolments in a specific college (College

Enrolments)

The Enrolments pivot table allows users to be able to view data on number of enrolments in a

selected or specific college. In the pivot table, there is a field to indicate which program and

enrolment belongs to (or owns by) each College within ANU: College of Asia and the Pacific (CAP

Program field), College of Art and Social Science (CASS Program field), College of Business and

Economy (CBE Program field), College of Engineering and Computer Science (CECS Program

field), ANU College of Law (ANU COL Program field), Joint Colleges of Science (All Science

Program field), and for Other portfolios which includes National Centre of Indigenous Studies or

NCIS (Other Program field).

Note: Joint Colleges of Science (All Science Program field) includes College of Health and

Medicine (CHM) and College of Science (COS). The individual field for these are available from the

right-hand side PivotTable Fields list and can be dragged into the pivot table area.

Example 5.1, to get number of enrolments in CAP for all Program Career and all citizenships, drag

all fields from the data table area (e.g. Home Country) back to Filters area, select program career

and citizenship to all, then select “Y” from ‘CAP Program’ field.

Selecting “Y” from one of

the “<College> Program”

fields will filter the data to

the specific college.



Example 5.2, to get number of enrolments in CASS by Program Career and Commencing in

Career status, select “Y” from ‘CASS Program’ field (IMPORTANT: ensure that other College

Program fields are set to “(All)” and only CASS Program being filtered to Y), drag the ‘Program

Career’ field down to the Rows area, drag the ‘Commencing in Career**’ field down to the

Columns area under the “2017” and show the subtotal by ‘Census Year’. As a result, see below.

IMPORTANT:

If listing number of enrolments for each college, the sum of college enrolments does not equate to

total ANU enrolments, as one enrolment may contribute to more than one college. For example:

BARTS/BINSS - B Arts/B International Security Stud program, will be counted for both CASS and

CAP.

Case study 6: Number of enrolments by enrolment attribute

The Enrolments pivot table allows users to be able to view the number of enrolments by enrolment

attributes details, for example, attendance type, attendance mode, program type, program the

student enrolled in, program’s Field of Education (FOE), and so on.

Example 6.1, to get the number of ANU total enrolments for all Program Careers by Attendance

type (Full Time (FT) / Part Time (PT)), ensure all College fields are set to “All”. Drag the

‘Attendance Type’ field down to the data table Columns area (drag the Commencing in Career




the specific college and the

other colleges fields are set

to “All”.



field up to the filters area if the field is in the data table area), and show the subtotal by ‘Census

Year’. See below.

Example 6.2, to get the number of ANU total enrolments for all Program Careers by Field of

Education Broad level, drag the Attendance Type back up to the filters area, find then click and

drag ‘Field of Education Broad Description’ field from the right-hand side PivotTable Fields list to

the data table Rows area. See below.



Example 6.3, to get the enrolment numbers of a specific program (Program Enrolments), in this

case for a Postgraduate Coursework – Master of Accounting Program (owned by CBE), drag

Program Career field up to the Filters area (select “Postgraduate Coursework” option from this

field), drag the ‘Mapped Program Name’ field down to the data table Rows area then search and

filter for “Master of Accounting”, additionally select “Y” from ‘CBE Program’ field. See below.

Note: there are three (3) fields related to the programs:

Four Digit Program is the code and program used by Admissions and to enrolled the

student on SAS / ISIS.

Program/Plan is the specific program and/or plan that the student enrolled in.

Mapped Program is a field to map historical programs across the years.

Further to this example, dragging the Four Digit Program and Program/Plan Name and Code fields

will show the related information for the Mapped Program. See below.



Example 6.4, to show the data of commencing students by Program Career and census period,

drag all program fields up to the filters area, drag the ‘Program Career’ field down to the data table

Rows area, click and drag the Census Period field down to the data table Columns area – to be

under the Census Year, then select all options in Census Period field. If the Subtotal by Census

Year appear in the table, remove this column by right-click on the Total column and selecting

‘Subtotal “Census Year”’. As a result, see below.

IMPORTANT:

“Census Period” groups data by the census date of the course by half year period: Census dates in

the first half of the year (January to June) fall in Period 1, and census dates in the second half of

the year (July to December) fall in Period 2. The number of enrolments by these half year period

cannot be totalled to get the number of students in the year, therefore use the Full Year period

which represents a single count per student per program per year.


the field label from the Data

table area down to the

required position in the data

table area.


horizontal line ‘| -|’ will

appear to guide you to

locate the field being

dragged down in the table

column area



PPM Student Pivot Table: Load

For details of where to find the load pivot table see pages 4-5 of this document.

When opening the Load pivot table, by default it will show the number of ANU study / teaching load

or Equivalent Full Time Study Load (EFTSL) (reportable to the Department of Education or DET)

for the last five years. The filters that are active are: Full Year census period, by Program Career

and Commencing in Career parameter, as shown below.

Fields in

Filters

area

The current year

(e.g. 2018) column

shows the ‘as at

date’.

Data

values

table

area

Fields

applied in

Columns

Fields

applied

in Rows



Case study 1: ANU – Total of EFTSL in selected census years

The Load pivot table allows users to view the data for selected census years, by selecting the

required years from the ‘Census Year’ filter.

Example 1.1, to view the total load consumed by ANU students for 2016 and 2017 by Program

Career and Commencing in Career indicator: select ‘2016’ and ‘2017’ from the ‘Census Year’ filter.

See below.

Note: the pivot table may take time to re-load and update the data the first time.

Case study 2: Total EFTSL by commencement status and selected

or specified Program Career

The Load pivot table allows users to view the data by a combination of commencement status and

selected Program Career, by selecting and/or group the required Program Careers from the

‘Program Career’ filter.

Example 2.1, to view the total EFTSL in 2016 and 2017 by Program Career and Commencing in

Career indicator, where Non-Award and Enabling are grouped together: select ‘Non-award’ and

‘Enabling’ from the ‘Program Career’ field, right-click and select ‘Group…’, rename ‘Group 1’ to ‘N-

award/Enabling’ (by changing the name in the Formulas box) then move the ‘Program Career’ field

up to the Fields area and get the subtotal by Program Career by selecting ‘Subtotal “Program

Career2”’ from the right-click menu in the Program Career2 field. See below.

Selecting item(s) from the field’s

drop down list will filter the data

based on the selected item(s).



Example 2.2, to view the total EFTSL in 2016 and 2017 by Commencing in Career indicator and

Program Career, move the ‘Commencing in Career’ field to the left side of the Program Career2

field, then from the right-click menu in the Commencing in Career column select the ‘Subtotal

“Commencing in Career**”’ option. See below.

Right-click

and selecting

‘Subtotal

<field name>’

menu will add

the subtotal

row for each

listed item.

Grouping items in a field will create a new

field with the same name with additional

number “2” at the end of the field name.



Example 2.3, to view the total EFTSL in 2016 and 2017 by Commencing in Career indicator and

Program Career, for Postgraduate Coursework and Undergraduate only, select the required items

from the ‘Program Career’ (or ‘Program Career2’) field. See below.

Case study 3: Total EFTSL by demographic indicator

The Load pivot table allows users to view the data by a combination of commencement status,

selected Program Career, and the students’ demographic indicator, for example Citizenship Status.

Example 3.1, to view the total EFTSL in 2016 and 2017 by the Commencing in Career indicator

and Program Career, for selected Postgraduate Coursework and Undergraduate and Citizenship

Status column breakdown, drag the ‘Citizenship Status’ field into the Column area under the

Census Year field. See below.



Example 3.2, to view the total EFTSL for 2016 and 2017 by Commencing in Career indicator and

Program Career, for selected Postgraduate Coursework and Undergraduate and Citizenship

Status column breakdown, from the right-click menu in the Commencing in Career column select

the ‘Subtotal “Census Year”’ option . See below.

Case study 4: Total EFTSL by Funding Group

The Load pivot table allows users to view the data by the Funding group (the group of funding

source type – how the student pays their fees for a course (or unit of study) that they were enrolled

in).

Example 4.1, to view the total EFTSL in 2016 and 2017 by Funding Group, drag the Funding

Group field down to the data table Rows area. As a result, see below.



Case study 5: Total EFTSL in a specific College (College Owned

Programs and/or Teaching College)

The Load pivot table allows users to view the data in a selected college program and/or Teaching

College. There is a field to indicate which programs are owned by each College within ANU:

College of Asia and the Pacific (CAP Program field), College of Arts and Social Sciences (CASS

Program field), College of Business and Economy (CBE Program field), College of Engineering

and Computer Science (CECS Program field), ANU College of Law (ANU COL Program field),

Joint Colleges of Science (All Science Program field), and for Other portfolios which includes the

National Centre of Indigenous Studies or NCIS (Other Program field).

There are also other College related fields which indicate which unit of study being delivered or

taught by which College (Teaching College field), School (Teaching Faculty/School/Centre field)

and AOU (Teaching AOU).

Example 5.1, to view the total EFTSL in 2016 and 2017 for a selected College owned programs,

select the ‘Y’ option from the required College name Program filter. For example, select ‘Y’ from

“CAP Program” filter. See below.

Example 5.2, to view the total EFTSL in 2016 and 2017 delivered by a selected Teaching College,

select the required College name from the “Teaching College” filter. For example, for CAP, see

below.




the specific college

enrolments whilst the other

colleges fields are set to

“All”.



Example 5.3, to view the total EFTSL in 2016 and 2017 for a selected College and break down by

Teaching College, grouped by the same college owned program or non-college owned program.

For example, for CAP owned programs and showing EFTSL delivered by CAP or colleges other

than CAP:

1. Select ‘Y’ from “CAP Program” filter

2. “Teaching College” to have all items selected then drag this field into the Data Row area to

be the first column

3. If ANU College of Asia and the Pacific is not at the top row, move this item to the top row,

select all other items (HINT: use [Shift] key and select all except ANU College of Asia and

the Pacific), then from the right-click menu select “Group…”

4. Teaching College2 will appear with “Group1”, drag Teaching College back to the Field/Filter

area

5. Click the Group1 and rename to “non-CAP”, by editing the name in the Formulas box or on

the cell

As a result, see below:

Selecting a specific College

name from “Teaching

College” field will filter the

data based on load being

delivered by the specific

college.



Case study 6: Total EFTSL by enrolment attribute

The Load pivot table allows users to view the data by selected enrolment attributes, for example:

attendance type, attendance mode, program type, program the student enrolled in, the unit of

study’s Field of Education (FOE or known as Discipline).

Example 6.1, to view the total ANU EFTSL in 2016 and 2017 FOE (course or unit discipline broad

description), ensure that the filters are set to All for the College Program, Teaching College and

Program Career fields. If no other details are needed drag the fields from the data table Rows area

up to the Filters area and drag the Discipline Broad Description field down to the data table Rows

area. As a result, see below.



Example 6.2, to view the total ANU Commencing EFTSL in 2016 and 2017 by Program Career and

census period, replace the Discipline Board Description field with the Program Career field, select

“Y” from the Commencing in Career** field, then drag the Census Period field down to the data

table Columns area under the Census Year and show the subtotal by Census Year. As a result,

see below.

Note: on the Load pivot table, the EFTSL for Census Period 1 and 2 can be totalled to get the total

EFTSL for the Full Year.



Saving and using the data for your report

The data displayed on the pivot table can be copied and pasted to another document in a required

format, for example to another MS Excel file.

The data then can be translated into graphs or charts as needed.

For example, see below.

Data from Enrolments pivot table:

On MS Excel spreadsheet, as a result:



Pivot tables usually show the table by row item, as shown below.

However, PivotTable Tools allow the user to adjust the layout of the data, for example to show all

items of the row by selecting Design > Report Layout > Repeat All Items Labels. As a result, see

below.

Pivot tables also allow the data to be shown in various calculations, from the right-click menu

select “Show Value As”. For example, select “% Column Total”, to show data in percentage or

proportion of each year. See below.



Glossary

This glossary consists the frequently used measurements and fields in Student Pivot Tables.

Measures / Values Definition

Enrolments [Enrolment]

Records the student enrolment in a program plan for a reporting period and a student can have more than one enrolment in a reporting period

EFTSL [Load]

The student load attributable to a course (unit of study) or to a set of courses. This Equivalent Full Time Student Load (EFTSL) measure indicates the notional proportion of the workload which would be applicable to a standard annual program for a student undertaking a year of full-time study. A 6 unit course equates to 0.125 EFTSL, with 48 units totalling 1.0 EFTSL.

Fields / Parameters Definition

Age group This grouping is based on student age as at the end of the year before census date/reporting period. The grouping is based on published Department of Education and Training (DET) student datasets for Australian Universities.

Attendance mode This identifies the mode of attendance by which the student undertakes a unit of study: internal (e.g. class room based), external (e.g. online) or multi-modal.

Attendance type Groups by the full-time or part-time status of the student enrolments. This field is based on the student’s total EFTSL reported in the reporting period (excluding HDR students). For Higher Degree Research (HDR) students, this is the last reported value of attendance type for that reporting year.

Basis for admission [Enrolment]

This identifies the main criterion used in granting an offer/admission to an applicant.

Birth Country The reported student’s country of birth as defined by Standard Australian Classification of Countries (SACC).

Course Commencement date [Enrolment]

The earliest commencement date of a course in a program the student enrolled in.

Course Commencement date [Load]

The commencement date of a course the student enrolled in.



Census year The year of the Census date and reported to DET.

Citizenship status Groups students' citizenship and residency status into Domestic and International. If multiple values of citizenship have been reported for a student during a reporting period, the value of citizenship with the most recent census date is used. If there are multiple values of citizenship for the same student with the same census dates, the lowest value of citizenship code is used.

Commencing at ANU Indicates whether a student is enrolled for the first time at ANU. A student will be labelled as “commencing at ANU” for the census year including both first and second half reporting periods.

Commencing in career Indicates whether a student is enrolled in the program career for the first time at ANU. A student will be labelled as “commencing in career” for the census year including both first and second half reporting periods.

Commencing in Program Indicates whether a student is enrolled in the program for the first time at ANU. A student will be labelled as “commencing in program” for the census year including both first and second half reporting periods.

Course [Load]

ANU Course Code and Name (Unit of Study).

Disability status Groups students’ disability status based on the Department of Education's rules for disabilities. If different values are reported for a student in both reporting periods in a year, the code indicating a disability is used.

Discipline (field of education for a course) [Load]

This information is based on the Discipline code of the course and the Field of Education classification (Australian Standard Classification of Education (ASCED)) used to describe the subject matter being studied in the course (unit of study). The classification groups into Broad (2 digit), Narrow (4 digit) as well as the Detailed code (6 digit).

Field of Education (program/plan) [Enrolment]

This information is based on the Field of Education classification (Australian Standard Classification of Education (ASCED)) used to describe the subject matter being studied in the Program/Plan. The classification groups into Broad (2 digit), Narrow (4 digit) as well as the Detailed code (6 digit).

Gender Gender is based on the first reported value for a student.



Home Country The reported student’s earliest home address country as defined by Standard Australian Classification of Countries (SACC).

Home Region Groups of students’ Home Countries by area of the countries.

Indigenous status This field indicates if a student has identified themselves as Indigenous. Note: to be used together with “Citizenship residency status” filtered to “Domestic” for Aboriginal and Torres Strait Islander (ATSI) indicator.

ANU Primary Program or Is primary program

Groups the data based on ANU's definition of a "Primary" program and this concept is utilised where a student is concurrently enrolled in more than one program in a reporting period. The "Primary" program is identified as the highest career level program that a student is enrolled in. This field (filtered to “Primary program”) is used to extract a head count as opposed to an enrolment count. If there is more than one program with the same career level, the "Primary" program is defined as the one with the greatest Equivalent Full-Time Student Load (EFTSL). If a student is enrolled in only one program, that program would be their "Primary" program.

Language (home) The reported student’s language spoken at home as defined by the Australian Standard Classification of Languages (ASCL).

NESB This information follows the DET’s Non English Speaking Background (NESB) Indicator specification and indicates when a student who has arrived in Australia less than 10 years prior has a Language code that is non-English.

Postcode locality (commencing)

The reported student’s home address postcode, which are grouped, for example, to Australia or Overseas, State and Locality or area, etc.

Postcode locality (term) [Enrolment]

The reported student’s term address postcode, which are grouped, for example, to Australia or Overseas, State and Locality or area, etc.

Program (4-digit) This is derived from the ANU student information - the Program that the student is enrolled in at the ANU at the census date, based on four-digit program code (not plan).



Program plan The reported program/plan (code and name) the student is enrolled in and consumed load in reporting year. Note: the Department of Education’s term is “Course of Study”.

Program plan college owner

This indicates college ownership of the Program plan (or co-ownership for combined programs). Note: a student program plan enrolment can be owned by more than one college and a student can enrol in more than one program plan, therefore one enrolment may contribute to more than one college.

Program Type The type of program in the program career.

Census period This is derived from the Census date associated with student enrolments and is grouped into first half year (January to June) and second half year (July to December) based on the calendar month. Note: The total of First Half Year and Second Half Year enrolments do not equate to the total number of enrolments for the Full Year as a same student will be counted twice if enrolled in both first half and second half year.

SES (Australian) This Socio-Economic status (SES) is derived from the Postcode locality (commencing) mapped to Socio-Economic Indexes for Areas (SEIFA) classification and grouped to “Low SES” and “Not Low SES”. If the postcode is in Quartile 1 of the Index of Education and Occupation (IEO) the indicator will show as being “Low SES”. Note: to be used together with “Citizenship residency status” filtered to “Domestic”.

Student funding [Load]

The reported student status that affect the funding (student payable fee status) associated with the course (Unit of Study) the student enrolled in. Note: Citizenship residency status can change during a reporting period and consequently domestic and international breakdown of citizenship residency status may be at odds with this field.

Teaching AOU [Load]

The reported Academic Organisational Unit (AOU) associated with teaching all or a part of the course (Unit of Study) the student enrolled in.

Teaching College [Load]

The College associated with the Teaching Academic Organisational Unit (AOU).

Teaching School [Load]

The School/Faculty associated with the Teaching Academic Organisational Unit (AOU).



Mapped Program The historical mapping to the programs and/or plans.



Exercises

With Enrolments data:

Exercise 1

1. Get the number of students by Program Career for the last 3 years

2. Continue from point 1 above, get the number of students by Program Career and

Gender

3. Continue from point 2 above, get the proportion of students by gender in each

Program Career.

4. Continue from point 3 above, set the proportion back to value (no calculation) then get the

number of students by Program Career, Citizenship and Gender – with subtotal for each

Program Career.

5. Continue from point 4 above, filter and get the number of students by Program Career,

Citizenship and Gender for Commencing in Career students ONLY.

Exercise 2

1. Get the number of program enrolments in CASS for the last 3 years, by program career.

2. Continue from point 1 above, get the number program enrolments for Domestic students,

with break-down of their commencement status (using commencing in program).

3. Continue from point 2 above, get the number of program enrolments by program for

Postgraduate Coursework program career.

With Load data:

Exercise 1

1. Get the total students EFTSL by Program Career for the last 3 years

2. Continue from point 1 above, group Program Career Non-Award and Enabling into one and

rename the group to “Non-Award and Enabling”

3. Continue from point 2 above, get the EFTSL for each Census Year by Census Period

4. Continue from point 3 above, get the EFTSL for Commencing in Career students ONLY

5. Continue from point 4 above, get proportion of the EFTSL for each Program Career by

Census Year.

Exercise 2

1. Get the total EFTSL for enrolments in CASS Programs by program career, the last 3 years.

2. Continue from point 1 above, get the break down by Teaching College.

3. Continue from point 2 above, group non-CASS teaching college and rename it to Non-

CASS.

Student Pivot Tables: Enrolments and Load · 2020. 7. 21. · PPM Student Pivot Tables: Enrolments...

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