State Interagency Coordinating Councils

Annual Meeting of Chairs, Members & StaffImproving Data, Improving Outcomes Conference

August 13, 2018Siobhan Colgan – ECTA Center

Judy Swett- ECTA & PACER center

Stephanie Moss- ECTA & Parent to Parent of GA

Meeting Outcomes1. Develop and renew working relationships to

promote coordination and collaboration across SICCs

2. Improve understanding of how state ICCs fit into the federal context

3. Learn strategies from other states to implement in your state ICC

4. Learn about national resources and opportunities

Process and Logistics Logistics

◦ Agenda

◦ Breaks

◦ Lunch

◦ Timekeeping & follow up

Process◦ Presentation, whole group, and small group

discussion

◦ Questions welcome!

◦ Evaluation3

Discussion Topics Orienting new ICC members

ICCs as stakeholders in the State Systemic Improvement Plan (SSIP)

Recruiting and retaining ICC members

Parent leadership and engagement in the ICC

Child find activities and the ICC

Strategic planning for your ICC (setting goals/strategies, visioning, etc.)

What else?

IntroductionsName…

State and role in your ICC…

How long with your ICC…

One thing you hope we accomplish today…

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State ICCs in the Federal Context

RESULTS DRIVEN ACCOUNTABILITY (RDA)

INDIVIDUALS WITH DISABILITIES EDUCATION ACT (IDEA)

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SICCs in the Federal Context

Results-driven accountability movement

Individuals with Disabilities Education Act (IDEA)

ICCs: Statute & regulations

Potential Roles

Typical Activities

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Results-driven AccountabilityShift from compliance to results

Focus on evidence-based interventions

Emphasis on child and family outcomes

OSEP components in state accountability include: SPP/APR indicators (compliance + results), including the State

systemic improvement plans (SSIPs)

Differentiated monitoring & support (all states, but especially low performing states)

Determinations (compliance + results)

https://www2.ed.gov/about/offices/list/osers/osep/rda/index.html 8

IDEA Historical contextIndividuals with Disabilities Education Act- 1975 (PL 99-142)

• Part H added services for infants and toddlers (1986)

• Reauthorization of IDEA and change to Part C (1997)

• IDEA Reauthorized in (2004)

• Part C regulations revised in (2011)

Currently IDEA has four parts • Part A: General provisions of the law

• Part B: Services for school-age children (3-21)

• Part C: Infants and toddlers with disabilities (0-2)

• Part D: National activities

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Program for Infants and Toddlers with Disabilities (Part C of IDEA) Federal grant program to assist states in operating a

comprehensive statewide program

Administered by the Office of Special Education Programs (OSEP)

Outlines requirements for states receiving federal funds

Governors designate a lead agency to receive the grant and administer the program

Governors appoint an Interagency Coordinating Council (ICC), including parents of young children with disabilities, to advise and assist the lead agency

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State Interagency Coordinating Councils

Interagency Coordinating Councils - ICCsStatute

20 U.S. Code 1441- State Interagency Coordinating Council

Regulations

§303.600 Establishment of Council

§303.601 Composition

§303.602 Meetings

§303.603 Use of funds by the Council

§303.604 Functions of the Council–required duties

§303.605 Authorized activities by the Council

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Establishment of the Council§303.600(a) A State that desires to receive financial assistance under Part C of the Act must establish a State Interagency Coordinating Council (Council) as defined in §303.8.

(b) The Council must be appointed by the Governor. The Governor must ensure that the membership of the Council reasonably represents the population of the State.

(c) The Governor must designate a member of the Council to serve as the chairperson of the Council or require the Council to do so. Any member of the Council who is a representative of the lead agency designated under §303.201 may not serve as the chairperson of the Council.

(Authority: 20 U.S.C. 1441(a))

Composition§303.601

At least 20 percent of the members must be parents, including minority parents, of infants or toddlers with disabilities or children with disabilities aged 12 years or younger, with knowledge of, or experience with, programs for infants and toddlers with disabilities. At least one parent member must be a parent of an infant or toddler with a disability or a child with a disability aged six years or younger.

At least 20 percent of the members must be public or private providers of early intervention services.

At least one member from multiple community agencies as listed in Subpart G

The Governor may appoint one member to represent more than one program or agency

The Council may include other members selected by the Governor, including a representative from the Bureau of Indian Education (BIE) or from the Indian Health Service or the tribe or tribal council.

No member of the Council may cast a vote on any matter that would provide direct financial benefit to that member or otherwise give the appearance of a conflict of interest under State law.

(Authority: 20 U.S.C. 1231d, 1441(b), 1441(f))

Meetings§303.602 (a) The Council must meet, at a minimum, on a quarterly basis, and in such places as it determines necessary.

(b) The meetings must–

(1) Be publicly announced sufficiently in advance of the dates they are to be held to ensure that all interested parties have an opportunity to attend;

(2) To the extent appropriate, be open and accessible to the general public; and

(3) As needed, provide for interpreters for persons who are deaf and other necessary services for Council members and participants. The Council may use funds under this part to pay for those services.

(Authority: 20 U.S.C. 1441(c))

Use of funds by the Council§303.603 (a) Subject to the approval by the Governor, the Council may use funds under this part to–

(1) Conduct hearings and forums;

(2) Reimburse members of the Council for reasonable and necessary expenses for attending Council meetings and performing Council duties (including child care for parent representatives);

(3) Pay compensation to a member of the Council if the member is not employed or must forfeit wages from other employment when performing official Council business;

(4) Hire staff; and

(5) Obtain the services of professional, technical, and clerical personnel as may be necessary to carry out the performance of its functions under Part C of the Act.

(b) Except as provided in paragraph (a) of this section, Council members must serve without compensation from funds available under Part C of the Act.

(Authority: 20 U.S.C. 1441(d))

Functions of the Council –required duties§303.604(a) Advising and assisting the lead agency

(b) Advising and assisting on transition

(c) Annual report to the Governor and to the Secretary

Authorized activities by the Council§303.605 The Council may carry out the following activities:

(a) Advise and assist the lead agency and the SEA regarding the provision of appropriate services for children with disabilities from birth through age five.

(b) Advise appropriate agencies in the State with respect to the integration of services for infants and toddlers with disabilities and at-risk infants and toddlers and their families, regardless of whether at-risk infants and toddlers are eligible for early intervention services in the State.

(c) Coordinate and collaborate with the State Advisory Council on Early Childhood Education and Care for children, as described in section 642B(b)(1)(A)(i) of the Head Start Act, 42 U.S.C. 9837b(b)(1)(A)(i), if applicable, and other State interagency early learning initiatives, as appropriate.

(Authority: 20 U.S.C. 1435(a)(10), 1441(e)(2))

Potential Roles of the Part C Coordinator or Lead Agency Administrator

Support the SICC in carrying out their functions and responsibilities

Assist in identifying SICC priorities and goals

Report on topical, state, regional, and federal issues and priorities

Provide a State-of-the State/ Lead Agency report at SICC meetings

Report on & seeks input re: State Performance Plans and Annual Performance Reports

Review and comments on the SICC annual report

Provide administrative support and/or funds for the SICC

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Potential Member Roles and Responsibilities

Represent your stakeholder group – bring and share information

Be aware of and communicate about potential collaborative opportunities

Attend and participate in meetings – this is critical! Inform the Council

chairperson or SICC staff if you will be unable to attend

Participate in committees or task groups established by the Council

Facilitate development of interagency agreements

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Typical activities conducted at SICC meetingsWelcome and introductions

Approval of agenda and minutes

Announcements, including updates from SICC members

Overview of packet materials

Old/new business

◦ Report from Part C Coordinator or staff

◦ Report on continuous improvement and focused monitoring activities

◦ Report on State Performance Plan and Annual Performance Report, including SSIP updates

◦ Report on Level of Determination (state and/or local)

◦ Group or sub-committee reports

Public comments

Action items

Meeting summary and future agenda items

Establishment of next meeting

https://collab.osepideasthatwork.org/SAP/faqs

Activities to strengthen effectiveness of the State Interagency Coordinating CouncilDeveloping by-laws and operating procedures

Establishing annual priorities/strategic plan

Providing an orientation and annual planning meeting/retreat

Developing an annual report

Ongoing and annual review of committee achievements and needs

Involvement with the State APR and SPP and SSIP

Knowledge and understanding of the State’s Level of Determination

https://collab.osepideasthatwork.org/SAP/faqs

Yes Yes No or Maybe – depends upon your SICC’s bylaws and norms

To Advise To Assist To Advocate

• To give advice

• To inform

• To counsel

• To recommend

• To suggest

• To guide

• To help

• To support

• To second

• To attend

• To aid

• To support something

• To plead your case or position

• To favor a position

Definitely Not

• To argue

• To “wear” only the “hat” of your

agency/family/ constituency group

Representing a stakeholder group

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Questions?

Small Group Discussion: Round 1 Orienting new ICC members

ICCs as stakeholders in the State Systemic Improvement Plan (SSIP)

Recruiting and retaining ICC members

Small Group Discussion Questions.

What is one thing your ICC is working on in this area?

Do you have upcoming activities or priorities in this area?

Have you encountered any challenges?

What solutions have you tried?

What would you like to learn from other states on this topic?

Sharing across topics

Each table share one or two ideas you discussed

This Photo by Unknown Author is licensed under CC BY-NC-ND

Break

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Small Group Discussion: Round 2 Parent leadership and engagement in the ICC

Child find activities and the ICC

Strategic planning for your ICC: Setting goals & strategies, visioning, etc.

Small Group Discussion Questions

What is one thing your ICC is working on in this area?

Do you have upcoming activities or priorities in this area?

Have you encountered any challenges?

What solutions have you tried?

What would you like to learn from other states on this topic?

Sharing across topics

Each table share one or two ideas you discussed

Lunch Break on your own 12:15-1:15 Return to plenary room for Washington update session 1:15-2:30

During the session, listen for & note: What did you hear that was

surprising?

How might you share some of this info back to your ICC?

What did you hear that might impact your ICC?

Debriefing Washington Updates sessionWhat did you hear? What was surprising?

Will you share info back to your ICC? How?

Where are we going? What is needed to support you?

What are the impacts on ICCs?

What’s next, and how?

Resource Sharing SAP/SICC webinar series

Key web resources for ICC https://collab.osepideasthatwork.org/SAP-SICC

State resources

ECTA contact page updates

Conference connections throughout meeting

Early Childhood Personnel

Center UpdatesDARLA GUNDLER

Wrap up and EvaluationPersonal reflections

One ah-ha or personal next step when you get home?

Summarize next steps identified today

Evaluation (online)

Resources

SICC Resources website: https://collab.osepideasthatwork.org/SAP-SICC

DEC Recommended Practices http://ectacenter.org/decrp/type-pgfamily.asp

Grads 360 SPP/APR resources https://osep.grads360.org/#program/spp-apr-resources

Interagency Coordination (Includes laws and Memorandums of Agreements)

http://ectacenter.org/topics/intercoord/icc.asp

State ICC Overview http://ectacenter.org/~pdfs/pubs/SICCoverview.pdf

DaSy Center http://dasycenter.org

OSEP Policy Letters of Clarification Related to Part C and Section 619 http://ectacenter.org/idea/clarfctnltrs.asp

ECPC

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Contact us

Siobhan Colgan

siobhan.colgan@unc.edu

Judy Swett

jswett@pacer.org

Stephanie Moss

stephanie@p2pga.org

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