Skyward GradeBook Manual June2009 -...
Transcript of Skyward GradeBook Manual June2009 -...
Skyward Gradebook A manual for the gradebook in Skyward
6/22/2009
EM-S ISD Instructional Technology 2009
潙牵慎牵
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TABLE OF CONTENTS
WHAT IS SKYWARD EDUCATOR ACCESS PLUS? ............................................ 4
WHAT CAN SKYWARD EDUCATOR ACCESS PLUS DO FOR ME? ................................................................................... 4
HOW DOES SKYWARD EDUCATOR ACCESS PLUS WORK? .......................................................................................... 4
GETTING STARTED .................................................................................................................... 5
LOGGING IN TO SKYWARD ................................................................................................................................... 5
Important Information Screen .................................................................................................................. 6
ACCESSING THE GRADEBOOK/SELECTING CLASSES .................................................................................................. 6
DISPLAY OPTIONS .................................................................................................................... 9
STUDENT DISPLAY ............................................................................................................................................. 9
ASSIGNMENT DISPLAY ...................................................................................................................................... 10
GRADE PERIOD DISPLAY ................................................................................................................................... 11
Hiding “Extra” Grading Periods from View ............................................................................................. 12
WORKING WITH ASSIGNMENTS.............................................................................................. 13
SETTING UP YOUR CATEGORIES ......................................................................................................................... 13
ADDING AN ASSIGNMENT ................................................................................................................................. 14
CLONING ASSIGNMENTS ................................................................................................................................... 16
EDITING ASSIGNMENTS .................................................................................................................................... 17
DELETING AN ASSIGNMENT ............................................................................................................................... 17
WORKING WITH GRADES ........................................................................................................ 19
ENTERING OR CHANGING GRADES FROM THE MAIN GRADEBOOK SCREEN ................................................................ 19
ENTERING GRADES THROUGH QUICK SCORING ..................................................................................................... 21
MASS ASSIGNING SCORES ................................................................................................................................ 22
MARK SCORE AS NO COUNT ............................................................................................................................. 23
ASSIGNING EXTRA CREDIT ................................................................................................................................. 24
DROPPING GRADES ......................................................................................................................................... 24
Automated Dropped Score ...................................................................................................................... 24
Change an Automated Dropped Score: ................................................................................................... 26
ENTERING NEW STUDENT TRANSFER/WITHDRAWAL GRADES ................................................................................. 27
TRANSFERRING GRADES USING THE BUTTON ........................................................................................ 28
MARKING A GRADE AS INCOMPLETE ................................................................................................................... 29
REPORTS ................................................................................................................................ 30
SKYWARD REPORT TEMPLATES .......................................................................................................................... 30
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IMPORTANT INFORMATION about Reports:.......................................................................................... 31
GRADE SHEET REPORTS FOR PREVIOUS GRADING PERIODS .................................................................................... 32
Creating A New Template ....................................................................................................................... 32
ASSIGNMENT LISTING BY STUDENT ..................................................................................................................... 34
ASSIGNMENT MASTER REPORT .......................................................................................................................... 34
MISSING ASSIGNMENTS ................................................................................................................................... 34
EMAIL PROGRESS REPORTS ............................................................................................................................... 35
VIEW EMAILED REPORTS .................................................................................................................................. 35
VIEW CATEGORY SUMMARY REPORTS ................................................................................................................ 35
PRINTING INDIVIDUAL PROGRESS REPORTS .......................................................................................................... 35
CREATING A BLANK ATTENDANCE REPORT ........................................................................................................... 36
CITIZENSHIP ........................................................................................................................... 39
ENTERING CITIZENSHIP GRADES (ELEMENTARY) ................................................................................................... 39
ENTERING CITIZENSHIP GRADES (SECONDARY) ..................................................................................................... 40
EDITING TERM GRADES .......................................................................................................... 42
GRADE CHANGES AFTER A GRADE PERIOD CLOSES................................................................................................ 42
END OF TERM GRADE EDITS .............................................................................................................................. 44
If Grade Adjustments are Necessary ....................................................................................................... 45
Posting Grade Changes ........................................................................................................................... 45
MISCELLANEOUS .................................................................................................................... 47
ENTERING COMMENTS ..................................................................................................................................... 47
LOGGING OUT OF SKYWARD GRADEBOOK.............................................................................. 48
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Overview
What is Skyward Educator Access
Plus? Educator Access plus is an online district tool that allows teachers and administrators to easily
record and track the educational progress of each student in their classes. Grades and student
progress can then be shared with parents via Skyward’s Family Access modules.
What can Skyward Educator Access Plus do for me?
� Frees up more of your time for teaching versus paperwork.
� Student data is automatically available to you. No need to import or export data.
� Secures confidential student grades and progress data.
� Makes the entering, maintaining and communicating of student grades and progress
information less tedious and time consuming.
� Assignment grades for a class of 75 students can be entered in quickly with the “Quick
Scoring” grade option.
� Opens the lines of communication between teachers, parents, students and administrators.
� Attendance, emergency and general student information is readily available to you via the
Gradebook program. You do not need to exit and open up a separate program to view these
pieces of information.
How does Skyward Educator Access Plus work?
� All of the preliminary setup is done at the district level so the system is ready to use when
teachers walk into the classroom. Teachers can:
� Log in with a district-appointed user name and password.
� Select the class(es) they want to work with.
� Add assignments for homework, projects, quizzes, etc.
� Enter scores for the students once the assignments are completed.
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Getting Started Logging in to Skyward
1. Go to the Novell
Delivered application
window (should appear
when you login to your
computer every day) and
click the Skyward WEB
Student icon.
2. Click the Continue to this
website link.
3. Type in your Skyward login and
password.
• (To change your Skyward password
click the link Change Password)
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Important Information Screen
�� � Check this daily – Information regarding changes, problems, etc.
�� � Check the Handouts/Techtorials section of the Technology page for
instructions to print.
NOTE: Return to this screen to exit the gradebook properly. Click the Exit button.
(Any other method may leave you logged in and unable to access the gradebook from another computer.)
Accessing the Gradebook/Selecting Classes
1. Click on My Gradebook. (if needed, open the Teacher Access folder)
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2. The classes assigned to you will be listed.
3. Click the Gradebook link to view the students in a class/section.
4. Your gradebook will open to the ‘Main Screen’. The tabs (menu items) at the top of
the screen will let you navigate around the gradebook.
The grade reporting periods will be listed:
PR1, PR2, PR3 etc. will be for Progress Reports
1ST , 2ND, 3RD etc. will be six weeks grades
EX1, EX2 is for semester exams
SM1, SM2 is the semester average
(See Page 12 for how to hide the “extra” grading periods.)
• To see student information, click the picture icon to the left of the student
name. This will also allow you to see Family Access – what parents see for
their student.
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*****Be sure that Term Grade column is set to 1ST 2ND, 3RD, etc. if you want to see
the entire six week’s grade. If it is set to PR1, PR2, PR3, etc., then only the grade for
the Progress report period of time will be shown.*****
5. To switch to another class, click on the drop down Classes tab and select another
class from the list.
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Display Options
Student Display
You can select how you want student names to appear in
your gradebook including sorting options.
You can choose to view Student IDs or Dropped Students.
**Sorting by Gradesheet Sequence will allow you to add a new
student to the end of your list rather than alphabetically!
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Assignment Display
The Assignment Display option allows you to format the information you want displayed on
assignments in the column header the way you want it to appear. You may also set a default
grade from this screen.
****Be sure to save any changes made to this screen. *****
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Grade Period Display
This option in the gradebook allows you to display which term grades or assignments per term
you wish to view. A Term Grade is a six week period (1ST, 2ND, 3RD, 4TH, 5TH, 6TH) OR a
progress report period (PR1, PR2, PR3, PR4, PR5, PR6). You can hide or show as many grading
periods as you wish. However, you cannot hide current grading periods.
The Term Grade Column lets you choose which grading
period you want to view. This is the only column that lets you
choose the grade to be displayed. All others are static with
the term grade determined in the column heading.
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Hiding “Extra” Grading Periods from View
To hide the “Extra” grading periods for a class, with the class open:
1. Click Display Options menu, choose Grade Period Display.
2. Choose Hide All for the Display Grade Period and/or Display Assignments. You will
not be able to hide the current grading period.
Be sure to SAVE before leaving this screen or the changes will not be saved.
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Working with Assignments
Setting Up Your Categories
Your categories will need to be set up BEFORE adding an assignment. You will need to check with
your campus/department if there are specific categories to use and the percentage allotted to
each category. Percentage amounts need to be set BEFORE adding an assignment.
Under the Categories menu you may also change your scoring method (i.e. Use Total Points
instead of Percent).
1. From the ‘Main Screen’ go to the Menu Bar, click on Categories.
2. Click Add/Edit Categories button.
3. Check the Categories that you wish to include.
4. Type in the Percent for the category under the Modified Percent column.
5. Check to be sure that the Percent Allocated equals 100.
6. Click the Use These Categories For My Other Classes button, if desired.
7. Click the Save button.
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Adding an Assignment
To add an assignment with defined categories (To set up your categories see page 13):
1. From the ‘Main Menu’ click the Assignments menu at the top and select Add
Assignment.
2. Use the pull down menu to select the proper category. (To set up your own
categories, see page. 13)
3. Type the name of the assignment in the Description box.
Example: Chapter 1 Test, Pages 10 – 12 Evens, Etc.
Assignment Group (Optional) will allow you to group assignments together for reporting
purposes.
4. Assign Date – This is the date the assignment was given to the students. It defaults to
the current date.
5. Proposed Due Date – The date you anticipate the assignment will be due.
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6. Actual Due Date – The final date the assignment is due. Be sure that the Actual Due
Date that you enter is one that is in the designated Six Weeks term that you want the
grade to be averaged into.
7. Max Score – Must always be 100 (Unless adding Extra Credit - see page 24).
8. Weight Multiplier – allows you to make an assignment have a greater, lesser, or
equal value to the other assignments for the class within the category.
9. Click Save and Score to go directly to entering student grades, or Save and Add
Another to add another assignment without entering grades for the assignment just
entered, or Save and Back to return to the Gradebook.
10. Click the appropriate box, “Post to Family Access” and “Post to Student Access”, for
the grade for an assignment to be included in the six weeks average information to
Family Access and Student Access.
**(If you want to add an assignment to another class, be sure that the box is checked
next to the class in the list in the lower half of the window.)
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Cloning Assignments
If you have several similar assignments, you can use the Clone tool to clone the assignment, then
go back in and make the changes that are necessary on the cloned assignments.
1. From the ‘Main Screen’ click on the header of the assignment you want to clone.
2. A screen with the assignment information will appear; click Clone.
3. Modify the assignment information as needed and select the class (es) that need the
assignment added to it.
4. Be sure to click Save.
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Editing Assignments
1. From the ‘Main Screen’ click on the header of the assignment you want to edit.
2. A screen with the assignment information will appear; click Edit.
3. Modify the assignment information as needed and click Save.
Deleting an Assignment
1. From the Main Screen click on the header of the assignment you want to delete.
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2. The assignment information will appear; click Delete.
3. A screen with the assignment information will appear.
4. Click the appropriate Delete button.
5. A message box appears to confirm that you want to permanently remove the
assignment. Click OK.
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Working with Grades
Entering or Changing Grades from the Main Gradebook Screen
The Main Gradebook screen enables quick entry of grades, special codes, and comments for an
assignment. You can indicate whether the assignment is No Count or Missing as well.
NOTE: An *asterisk indicates that a grade has not yet been entered. It will NOT be averaged in the
Grade Period or count as a zero.
Skyward EA Gradebook does not allow you to enter
“E” or “M” or other letter codes into the grade cells.
Instead, excused assignments will be marked as “No
Count,” and missing assignments will be marked as
“Missing” with checkmarks. You also have the ability
to add your own comments about grades.
1. From the ‘Main Screen’, locate the assignment column in which you want to enter or
change grades.
NOTE: To identify the assignments, move the cursor slowly over the assignment header.
2. Click in the corresponding box under the desired assignment column to enter or
change the grade.
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3. Enter the student’s grade and press the enter key on your keyboard to move down to
the next student, or click in the corresponding grade box of any student to continue
entering grades.
• Mark “No Count” and “Missing” assignments
• Enter your own comments.
Once you have added a comment, it will be saved so you can use it another
time. The comment can be seen by parents in Family Access.
• Rather than mark missing grades
individually, you can leave them blank
and click the Mark un-scored as 0 and
Missing button.
4. When grades are entered into the Gradebook the cumulative grade will appear under
the appropriate Grading Period (P1, 1ST, P2, 2ND, etc).
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Entering Grades through Quick Scoring
Quick Scoring is especially helpful for teachers who have already entered multiple assignments
into the Gradebook.
1. From the ‘Main Screen’ click on the Quick Scoring tab.
2. This screen allows you to enter or change scores for ALL of the assignments for ALL
the students.
3. Grades will turn green as they are being entered.
4. The Show ‘Cell’ Details button allows you to enter more detail
about the score such as special codes, no count, missing, or
comments. You can also double click on a cell and the Student
Score Detail window will pop up.
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Mass Assigning Scores
1. From the ‘Main Screen’ click on the header of the assignment you want to grade.
2. Click Mass Assign Scr.
3. Enter the score and/or select options to be assigned to all students and click Apply.
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Mark Score as No Count
This option allows you to take a student’s score (lowest or any) and not have it count towards the
student’s grade in the class.
1. Locate the score for the student that will not count towards the
student’s grade and double click inside the box.
2. The ‘Score Entry’ screen will appear for you to select No
Count. This will indicate to the system that this score will not
count when calculating the student’s grade. Enter a Special
Code for the assignment, if applicable; these codes are set up and maintained by the
district.
3. Click Save to save the information and return to the main class screen.
4. The grade for the assignment will now appear bold. If you hover over the grade you
will see the special code indicator.
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Assigning Extra Credit
In order for a student to benefit from extra credit, create an ‘Extra Credit’ assignment with a Max
score of ‘0’.
Be sure to give the student the EXTRA points that are earned over the standard grade. (Ex. 1, 2, 3,
4, etc.) This will average the extra points into the total points for the category (Daily, Quiz, Test,
etc.) selected.
Dropping Grades
Automated Dropped Score
1. To drop grades, click the Display Options menu and select Advanced Drop Lowest
Score. These instructions are specifically for that option, not the Drop Lowest Score
Option, because the Advanced option is more powerful.
2. This will take you through a multi-screen process that gives you the ability to specify
which grade period (term) you wish to drop grades in.
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3. Click the Advanced Drop Lowest Score link for the grade period you want to drop
scores in.
4. Review list of students included in the process.
To exclude a student from the process uncheck the corresponding box.
5. Once you have the correct students checked, click the Next button.
6. Review Categories and Assignments included in the process. To exclude an
assignment or category from the process uncheck the corresponding box.
7. Select the number of scores to be dropped.
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8. Click Next.
9. Review the assignment scores that will be dropped for each student.
10. Click the Process Drops button.
11. In the main screen of the gradebook the dropped scores will be reflected by marking
an *AD (Automated Dropped Score) and No Count will be assigned to the assignment
for the student.
Change an Automated Dropped Score:
There are several ways to change an automated dropped score:
1. Click on the grade (*AD), remove the Special Code and the checkmark under the No
Count column. Click Save.
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OR under the Display Options, Advanced Drop Lowest Score
2. Click Undo Drop Lowest Score link to delete that action.
3. Click Process Undrops button.
Entering New Student Transfer/Withdrawal Grades
1. When a new student enrolls on a campus, the office/registrar will enter his/her
transfer/withdrawal TERM (six weeks) grades in the system once they are received
from the student’s last school.
2. This does not automatically enter the term (six weeks) grades in your gradebook. You
will still have blank term grades. You will have to enter the grades manually. (See
Grade Changes After a Grade Period Closes, page 42)
3. In order to give the student a fair grade for a current grading period, you must enter
the withdrawal grade(s) accordingly for that term in your gradebook up to the
present assignment.
4. For the remainder of the term the student will earn grades from you. These grades
will be averaged with the withdrawal grades you previously entered for a current
term grade.
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Transferring Grades Using the Button
When a student has a section change in his/her schedule and the course remains the same, a
button will appear in the teacher gradebook. This allows teachers to transfer
assignment grades from one of their classes to another or from another teacher’s class to
theirs.
1. 1. Click the button.
2. The ‘New Student’ screen will pop up. There will be a message telling how many
assignments matched and how many did not.
In order for an assignment to match it must meet three criteria before it can transfer:
• Date
• Weight
• Category
IT DOES NOT LOOK AT THE DESCRIPTION
3. If there are any matches, there will be a Transfer Score link. Click it and all matching
scores will transfer into the gradebook for you.
4. There will be a View Assignments link for any scores that do not match.
5. You will have to manually place these scores in the appropriate places.
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Marking a Grade as Incomplete
In your gradebook, in the current grading period:
1. Go to Options under the appropriate grading column, and then choose Enter Term ...
Grade Adjustments.
2. Under the column Override for Medical or Incomplete, click to open the drop-down
menu and choose Incomplete.
3. Click Save once you have completed your changes.
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Reports
Skyward has created some report templates for your use. Below are the general instructions for
printing out a pre-set Skyward report. Specific reports follow the section as well as how to create
your own report template.
Skyward Report Templates
1. In the Reports menu, choose the desired report.
2. A Report Template screen appears.
3. Choose the desired report (they are very similar, with some variations of font size).
4. Click Print.
5. The report is sent to the Print Queue. Wait for report to complete, then click View.
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6. A pdf version of the report will open in a new window.
IMPORTANT INFORMATION
• You cannot revise or delete the set Skyward templates, but you can view its parameters or
clone it.
o You can create a report template from scratch
32)
• Set Skyward reports are only available for the current term, so to print a report on data
from a previous term you must clone or create a new report. H
and save a report, you will always have it.
• You can delete any reports you clone or create yourself.
• You can print the same report on multiple classes at one time by choosing the “Select
Different Classes” button.
• You can print a report on just one student or a select few by clicking on the “Select
Different Students” button and making your selection.
• Reports will remain in the Print Queue for 2 days and may be viewed at any time by
selecting the Print Queue link throughout the syste
• After 2 days, reports in the print queue are automatically deleted.
• Reports can be converted to Excel and then opened or saved to your computer.
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A pdf version of the report will open in a new window. You can print or save the file.
IMPORTANT INFORMATION about Reports:
You cannot revise or delete the set Skyward templates, but you can view its parameters or
a report template from scratch.(See Creating a New Template Page
Set Skyward reports are only available for the current term, so to print a report on data
from a previous term you must clone or create a new report. However, once you build
and save a report, you will always have it.
You can delete any reports you clone or create yourself.
You can print the same report on multiple classes at one time by choosing the “Select
port on just one student or a select few by clicking on the “Select
Different Students” button and making your selection.
Reports will remain in the Print Queue for 2 days and may be viewed at any time by
selecting the Print Queue link throughout the system.
After 2 days, reports in the print queue are automatically deleted.
Reports can be converted to Excel and then opened or saved to your computer.
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You can print or save the file.
You cannot revise or delete the set Skyward templates, but you can view its parameters or
(See Creating a New Template Page
Set Skyward reports are only available for the current term, so to print a report on data
owever, once you build
You can print the same report on multiple classes at one time by choosing the “Select
port on just one student or a select few by clicking on the “Select
Reports will remain in the Print Queue for 2 days and may be viewed at any time by
Reports can be converted to Excel and then opened or saved to your computer.
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Grade Sheet Reports for Previous Grading Periods
1. In Skyward Gradebook, click on Reports and choose Grade Sheet Report.
• Any reports you choose from this screen will give you information on the Current Six
Weeks only.
• To see a grade sheet report from a previous grading period, you will need to create a
new Template.
Creating A New Template
1. Click Add a new Template button.
2. Name your new Template. Do not worry about the number that it is assigned.
3. Click Save.
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4. Set all parameters as desired.
• make sure Display Grades and Assignments for Term is set to the desired grading
period
5. Click Save.
6. Highlight the template, click Print.
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Assignment Listing by Student
1. In the Reports menu, choose the Assignment Listing by Student to print assignments
and grades for each student.
2. Choose the desired report (they are very similar, with some variations of font size).
3. Click Print.
Assignment Master Report
1. In the Reports menu, choose the Assignment Master Report to print a list of
assignments. This does not include any information about students or scores.
2. Click Print.
Missing Assignments
1. In the Reports menu, choose the Missing Assignments to print a list of missing
assignments for each student.
2. Choose the desired report (one will print separate pages for each student, the other
form prints multiple students per page).
3. Click Print.
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Email Progress Reports
1. In the Reports menu, choose Email Progress Reports to send an email version of the
progress report to parents who have an email address. For any parent without an
email address, you can print a hard copy of the progress report.
2. Click Create Emails.
View Emailed Reports
1. In the Reports menu, choose View Emailed Reports to see a history of the reports you
have sent to parents via email.
2. Select the desired report.
3. Click View.
View Category Summary Reports
1. In the Reports menu, choose View Category Summary Reports to see current
averages for the different categories for each student.
2. Click Print.
Printing Individual Progress Reports 1. Open your Gradebook to the class needed, click on the boy/girl icon that is next to a students’
name.
2. Select the Progress Report Letter (Student Info > Reports > Progress Report Letter).
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3. There are a few options that you may want to change (see below). Notice that you can also switch
the student that you are creating the report for at the top of the page.
Creating a Blank Attendance Repor
1. Login to Skyward and open your gradebook.
2. Under the Reports window, choose
EM-S ISD Instructional Technology 2009
There are a few options that you may want to change (see below). Notice that you can also switch
the student that you are creating the report for at the top of the page.
Creating a Blank Attendance Report
Login to Skyward and open your gradebook.
window, choose Summary Report by Class.
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There are a few options that you may want to change (see below). Notice that you can also switch
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3. Choose to Add a New Template
4. Name your report and click
5. Make sure that there are checks next to both options to
and Show Entered Attendance Only
6. Upon saving you will see your new report displayed. In order to change the date range of
the report, click to Modify Parameters of Template
7. Choose the Term you would like displayed by selecting
will ensure that you see the appropriate weeks on your report. Click
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Add a New Template.
Name your report and click Save.
Make sure that there are checks next to both options to Print for Class Scheduled
Show Entered Attendance Only, then click Save.
Upon saving you will see your new report displayed. In order to change the date range of
Modify Parameters of Template.
Choose the Term you would like displayed by selecting it from the drop down menu. This
will ensure that you see the appropriate weeks on your report. Click Save.
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Print for Class Scheduled Days,
Upon saving you will see your new report displayed. In order to change the date range of
it from the drop down menu. This
.
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8. You should now be able to run the report. Select the report from the menu and choose
Print.
9. The report will go into a queue. Wait for the report
Report.
10. You will see your report in pdf form. Click the print button, or choose
to print out your report.
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You should now be able to run the report. Select the report from the menu and choose
The report will go into a queue. Wait for the report to run and then choose
You will see your report in pdf form. Click the print button, or choose File
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You should now be able to run the report. Select the report from the menu and choose
to run and then choose Display
File and then Print
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Citizenship Entering Citizenship Grades (Elementary)
1. From the My Gradebook page, click the blue Gradebook link for the Citizenship
class.
2. Click on the drop down Options button on the current grading period Column, and
select Enter Term ?TH
Grade Adjustments
Citizenship grades can be entered with letter grades (E,S,N, or U) or numeric grades.
3. To enter letter grades, enter the E,S,N, or U in the Adjustment Grades column and
click Save.
For numeric scores, enter the number grade in the Adjustment Amount column. Click
Save.
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Entering Citizenship Grades (Secondary)
1. From the My Gradebook page, click the blue Gradebook link for the first class.
2. Click on the drop down Options button on the current grading period Column, and select
Enter Term ?TH
Grade Adjustments.
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3. Enter the citizenship grades (E,S,N, or U) in the first column.
4. Enter any comments under C1, C2, or C3.
To see a list of the comment codes, click the View Comment Codes link at the top left of
the screen.
5. To edit grades in another class/subject, click the Save &
Continue Editing Grades button. When you have
completed the process for all classes, click Save & Back.
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Editing Term Grades
Grade Changes After a Grade Period Closes
You must manually enter missing term (six weeks) grades because missing grades will affect
semester and final averages (if applicable). You must follow these instructions to change any
grades, assignment or term grades, or enter transfer grades once a grading period window is
closed by your campus administration. Before changing any grade, make sure you note what it
originally was because, in the event it is denied by your campus administration, you will need to
change it back to what it was by following these instructions, too.
You will know that the
window is closed if you
try to change a grade or
enter a transfer grade
and see a message of this nature at the top of the grade adjustment screen.
Follow these instructions to change grades after a
grading period is closed.
1. Adjust the display settings in the ‘Main
Screen’ of your gradebook to see the
previous Grading Period (if needed).
2. Click the drop down Options button on
the desired grading period Column, and
select Grade Posting Status for Term ?
3. On the Grade Posting Status Screen, click the Request Grade Changes
button (far right of the screen).
If you see a Complete Grade Changes button instead of the Request Grade Changes
button, it is indicating that you have previously requested changes for this class and
you are still within the time window when changes can be made.
Page 43 EM-S ISD Instructional Technology 2009
Please be patient; it may take a little while for the next screen (illustrated below) to appear.
4. Read the Request Grade Changes window carefully, as it tells you exactly how long you
have to complete
your grade changes
for this class.
5. Enter a reason for
this grade change
request (Ex.
Missing/late papers
turned in, Transfer
grade, etc.)
6. Click Yes. You will
return to the class
grading session.
7. Click the Options button for the appropriate grading period column and select Enter Term
? Grade Adjustments.
8. Enter the new or updated average in the Adjustment Grade
Column and click the Save button.
The request will be COMPLETED WHEN YOUR Principal or designated person
approves your request. You may want to email or call them to let them know
they have a request waiting for approval.
Page 44
End of Term Grade EditsAutoposting relays term grade information from your Gradebook to the office for printing on report cards.
Educator Access Plus
Teacher’s Gradebook
Once the process is complete, the grade will print on the report card. If you understand how the system
operates, you will better understand how to avoid any discrepancies in your gradebook and on report
cards.
� Each grading period has a window which is only open for a specified period of time.
� The only data the teacher gradebook (Educator Access plus) posts to PaC is for that specific
grading period.
� It does not re-post any previous grading periods.
� A BOLD grade will affect the accuracy of semester averages printed on report cards.
� Any missing term (six weeks) grades will affect the accuracy of semester averages printed on
report cards.
� Semester averages are calculated in Terms (six weeks) three & six.
(six weeks) grades from the gradebook, not from the office
(six weeks) grades should be corrected before report cards are printed.
� When a new student enters the district, the transfer/withdrawal grades must be entered
gradebook. (See Entering New Student T
At the end of each grading term, please complete the following steps:
� Enter all assignments and scores in Skyward G
campus administrators.
� Using Edit Sheets from your office, verify that averages are correct.
If everything is correct, sign and return your edit sheets
time.
EM-S ISD Instructional Technology 2009
e Edits Autoposting relays term grade information from your Gradebook to the office for printing on report cards.
PaC (Point
Office –
posting
Once the process is complete, the grade will print on the report card. If you understand how the system
operates, you will better understand how to avoid any discrepancies in your gradebook and on report
as a window which is only open for a specified period of time.
The only data the teacher gradebook (Educator Access plus) posts to PaC is for that specific
post any previous grading periods.
accuracy of semester averages printed on report cards.
Any missing term (six weeks) grades will affect the accuracy of semester averages printed on
Semester averages are calculated in Terms (six weeks) three & six. The system averages ter
(six weeks) grades from the gradebook, not from the office. This is why bold or missing term
(six weeks) grades should be corrected before report cards are printed.
When a new student enters the district, the transfer/withdrawal grades must be entered
Entering New Student Transfer/Withdrawal Grades, p.27 )
, please complete the following steps:
Enter all assignments and scores in Skyward Gradebook by the date/time designated by your
Using Edit Sheets from your office, verify that averages are correct.
If everything is correct, sign and return your edit sheets to the office. No further steps are necessary at this
CURRENT TERM (six
weeks) data is sent
automatically to the
office for report cards.
S ISD Instructional Technology 2009
Autoposting relays term grade information from your Gradebook to the office for printing on report cards.
oint and Click)
– where the
posting takes place
Once the process is complete, the grade will print on the report card. If you understand how the system
operates, you will better understand how to avoid any discrepancies in your gradebook and on report
as a window which is only open for a specified period of time.
The only data the teacher gradebook (Educator Access plus) posts to PaC is for that specific
accuracy of semester averages printed on report cards.
Any missing term (six weeks) grades will affect the accuracy of semester averages printed on
The system averages term
. This is why bold or missing term
When a new student enters the district, the transfer/withdrawal grades must be entered into your
radebook by the date/time designated by your
the office. No further steps are necessary at this
Page 45 EM-S ISD Instructional Technology 2009
If Grade Adjustments are Necessary
1. Click on the drop down Options button on
the current grading period Column and
select Enter Term ? Grade Adjustments.
2. In the Grade Adjustment window, enter
the new grade in the Grade Adjustment
column and click Save.
All changes made in the Grade Adjustment window must be notated on the Edit Sheets.
Posting Grade Changes
• In order for this grade adjustment to be reflected on the Report Card you must POST the
newly adjusted grade.
You will only be able to complete this step during a Grade Posting Period.
1. Pull down the Posting tab and select Post Grades.
Page 46 EM-S ISD Instructional Technology 2009
2. Grading Periods that are open are listed. Confirm that the correct grading period (most
likely just the current grading period is listed) and click the blue Post Grades link.
3. Changed grades will appear in red.
4. Enter any necessary comments using the C1,C2, and C3 columns. (See Entering Comments
– page 47)
*If changes in Citizenship are necessary,
o Secondary Teachers: Enter Citizenship Grades for each class in the CZ column; the Default
blanks to: drop down feature can also be used while entering citizenship grades
o Elementary Teachers: Enter Citizenship Grades in the CZ column ONLY in the Citizenship
Class; the Default blanks to: drop down feature can also be used while entering
citizenship grades
o Verify that these are correct and click Save.
• The grades will then turn green. This means that your adjusted grades have been posted
to your gradebook. You can re-post as many times as you like as long as the posting period
is still open.
• Repeat these steps for all classes that need edits.
• Sign your Edit Sheets to indicate you have verified grades, entered any necessary grade
adjustments, and posted your grades. Turn your edit sheets in to the office so they may
be referenced in the future if necessary.
Page 47 EM-S ISD Instructional Technology 2009
Miscellaneous Entering Comments
Comments can be entered for students after the grades have been pulled and the Grade Posting
Period is open for either a Progress Report or Report Card period.
1. From the main screen of your gradebook, pull down the Posting tab and select Post
Grades.
2. You will see a list of Grading Periods that are open (most likely just the current grading
period). Confirm that it is the correct grading period and click the blue Post Grades link.
3. Enter district comment codes in the C1, C2, or C3 columns.
4. Click the blue View Comment Codes link to see a list of the district comment codes
5. Use the drop down box under C1, C2, or C3 column to post a comment for the entire
class.
6. When
comments are
complete, click
Save.
Page 48 EM-S ISD Instructional Technology 2009
Logging out of Skyward
Gradebook
To log out of the Skyward Gradebook, always use the BackBackBackBack buttons
to go back to the Home Page.
Or, click on the Educator Access Apple iconEducator Access Apple iconEducator Access Apple iconEducator Access Apple icon or the Home PageHome PageHome PageHome Page Link.
Always click the ExitExitExitExit button in the top right corner to exit Gradebook.