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Transcript of SHIRE OF WAGIN · OPERATIONAL PROCEDURES ... subdivision/amalgamation of Lot 65, ... Conversion of...
Minutes of the Ordinary Council Meeting 27th August 2013
2
CONTENTS
1. DECLARATION OF OPENING ...................................................................................... 4
2. ATTENDANCE, APOLOGIES AND LEAVE OF ABSENCE (PREVIOUSLY
APPROVED).................................................................................................................. 4
3. RESPONSES TO PREVIOUS PUBLIC QUESTIONS TAKEN ON NOTICE .................. 4
4. PUBLIC QUESTION TIME ............................................................................................ 4
5. LEAVE OF ABSENCE ................................................................................................... 5
6. PUBLIC FORUM ........................................................................................................... 5
7. CONFIRMATION OF PREVIOUS MEETING MINUTES ................................................ 5
8. DISCLOSURE OF FINANCIAL AND OTHER INTERESTS ........................................... 6
9. STATUS REPORT – AUGUST 2013 ............................................................................. 7
10. FINANCIAL REPORTS ............................................................................................... 13
11. REPORTS OF COMMITTEES ..................................................................................... 13
11.1 TOWNSCAPE AND TIDY TOWNS COMMITTEE MEETING – 31 JULY 2013 ...... 13
11.1.1 QUOTATION TO COMPLETE LANDSCAPE AND STREETSCAPE ..................... 21
11.1.2 NAME OF COMMITTEE ........................................................................................ 22
11.1.3 ENTRANCE TO TOWN OPTIONS ........................................................................ 22
11.2 ECONOMIC DEVELOPMENT COMMITTEE MEETING – 13 AUGUST 2013 ....... 23
11.2.1 TO PRIORITISE THE STRATEGIC INITIATIVES .................................................. 25
11.3 WORKS AND SERVICES COMMITTEE MEETING – 22 AUGUST 2013 .............. 36
11.3.1 TOWN DRAINAGE – TUDOR STREET ................................................................ 55
11.3.2 DRAINAGE AT COTTAGE HOMES ...................................................................... 55
11.3.3 TORO MOWER ..................................................................................................... 56
11.3.4 PURCHASE OF 13 TONNE TRUCK ..................................................................... 57
11.3.5 PURCHASE OF A SKID STEER AND TRAILER ................................................... 58
11.3.6 2013/2013 WORKS PROGRAM ............................................................................ 58
11.3.7 2013/2014 PLANT REPLACEMENT PROGRAM .................................................. 58
11.3.8 PARKING ISSUES ON ARTHUR ROAD ............................................................... 59
12. AGENDA ITEMS ......................................................................................................... 60
12.1 WAGIN MEMORIAL SWIMMING POOL – RECONSTRUCTION OF CHANGE
ROOMS ................................................................................................................ 60
12.2 SHIRE OF WAGIN VOLUNTEER BUSHFIRE BRIGADE GUIDELINES AND
OPERATIONAL PROCEDURES ........................................................................... 62
12.3 RADF ROUND 5 FUNDING – ESTABLISHMENT OF COMMITTEE LG ACT 5.9 –
WAGIN COMMUNITY FAMILY PARK COMMITTEE ............................................. 64
12.4 COUNCIL ELECTIONS 2013 ................................................................................ 66
12.5 REGIONAL WASTE SITE ..................................................................................... 71
12.6 PLANNING APPLICATION – OVER SIZED SIDE – LOT 358 (56) SIRDAR STREET
WAGIN .................................................................................................................. 73
13. REPORTS OF OFFICERS ........................................................................................... 75
13.1 WORKS REPORTS – AUGUST 2013 ................................................................... 75
13.2 MANAGER COMMUNITY AND REGULATORY SERVICES REPORT ................. 77
13.3 CEO REPORT – AUGUST 2013 ........................................................................... 81
14. ANNOUNCEMENT OF PRESIDENT AND COUNCILLORS........................................ 84
15. URGENT BUSINESS INTRODUCED BY DECISION OF THE MEETING ................... 85
16. CONFIDENTIAL BUSINESS AS PER LOCAL GOVERNMENT ACT s5.23(2) ........... 85
17. CLOSURE ................................................................................................................... 85
Minutes of the Ordinary Council Meeting 27th August 2013
3
DISCLAIMER
No responsibility whatsoever is implied or accepted by the Shire of Wagin for any act, omission or statement or
intimation occurring during Council or Committee meetings. The Shire of Wagin disclaims any liability for any loss
whatsoever and howsoever caused arising out of reliance by any person or legal entity on any such act,
omission or statement or intimation occurring during Council or Committee meetings. Any person or legal entity
who acts or fails to act in reliance upon any statement, act or omission made in a Council or Committee meeting
does so at that person’s or legal entity’s own risk.
In particular and without derogating in any way from the broad disclaimer above, in any discussion regarding any
planning application or application for a licence, any statement or intimation of approval made by a member or
officer of the Shire of Wagin during the course of any meeting is not intended to be and is not to be taken as
notice of approval from the Shire of Wagin. The Shire of Wagin warns that anyone who has any application
lodged with the Shire of Wagin must obtain and should only rely on written confirmation of the outcome of the
application, and any conditions attaching to the decision made by the Shire of Wagin in respect of the
application.
Minutes of the Ordinary Council Meeting 27th August 2013
4
The Shire President Cr Blight declared the meeting open at 7.11pm.
Present: Cr P J Blight President
Cr G R Ball Member
Cr I C Cumming Member
Cr G K B West Member
Cr G T Hegarty Member
Cr R C Walker Member
Cr J L C Ballantyne Member
Cr C J Brockwell Member
Staff: Mr P R Webster Chief Executive Officer
Ms C A Webster Manager Community and Regulatory
Services
Mr A D Hicks Manager of Works
Mrs D J Thompson Executive Assistant
Visitors: Nil
Apologies: Cr D C Lloyd Leave of Absence
Cr E N Pugh Leave of Absence
Cr J G Shaw
Nil
Nil
1. DECLARATION OF OPENING
2. ATTENDANCE, APOLOGIES AND LEAVE OF ABSENCE (PREVIOUSLY
APPROVED)
3. RESPONSES TO PREVIOUS PUBLIC QUESTIONS TAKEN ON NOTICE
4. PUBLIC QUESTION TIME
Minutes of the Ordinary Council Meeting 27th August 2013
5
Nil
TOWNSCAPE AND TIDYTOWNS MEETING 31 JULY 2013
ORDINARY MEETING 23 JULY 2013
5. LEAVE OF ABSENCE
2238 COUNCIL DECISION
Moved: Cr. I C Cumming Seconded: Cr. G R Ball
That Councillor Phillip Blight be granted a Leave of Absence for the Ordinary Council
Meeting of 24 September 2013.
Carried 8//0
6. PUBLIC FORUM
7. CONFIRMATION OF PREVIOUS MEETING MINUTES
2240 COUNCIL DECISION
Moved: Cr. I C Cumming Seconded: Cr. R C Walker
That the Minutes of the Ordinary Council Meeting of 23 July 2013 be confirmed as true
and accurate.
Carried 8/0
2239 COUNCIL DECISION
Moved: Cr. G T Hegarty Seconded: Cr. G K B West
That the Minutes of the Townscape and Tidy Towns Committee Meeting of 31 July
2013 be received.
Carried 8/0
Minutes of the Ordinary Council Meeting 27th August 2013
6
SPECIAL COUNCIL MEETING 1 AUGUST 2013
ECONOMIC DEVELOPMENT MEETING 13 AUGUST 2013
SPECIAL COUNCIL MEETING 20 AUGUST 2013
WORKS AND SERVICES COMMITTEE MEETING 22 AUGUST 2013
Councillor G T Hegarty declared a Financial Interest in item 11.3.3. as he is employed at the
dealership quoting on the John Deere Z970R Mower.
2242 COUNCIL DECISION
Moved: Cr.G R Ball Seconded: Cr. J L C Ballantyne
That the Minutes of the Economic Development Committee Meeting of 13 August 2013
be received.
Carried 8/0
2241 COUNCIL DECISION
Moved: Cr. G R Ball Seconded: Cr. C J Brockwell
That the Minutes of the Special Council Meeting of 1 August 2013 be confirmed as
true and accurate.
Carried 8/0
2243 COUNCIL DECISION
Moved: Cr. G R Ball Seconded: Cr. R C Walker
That the Minutes of the Special Council Meeting of 20 August 2013 be confirmed as
true and accurate.
Carried 8/0
2244 COUNCIL DECISION
Moved: Cr. G T Hegarty Seconded: Cr. I C Cumming
That the Minutes of the Works and Service Committee Meeting of 22 August 2013 be
received.
Carried 8/0
8. DISCLOSURE OF FINANCIAL AND OTHER INTERESTS
Date Resolution
#
Officer Description Action Status Questions &
Comments
FINANCE & ADMINISTRATION
24 May
2011
1610 MCRS Heritage Upgrade of Tudhoe Street - CBD Concept drawings – John de
Snoo.
Most are complete –
To be discussed at
Townscape Meeting
– July.
Ongoing.
27 Mar
2012
1865 CEO Upgrade Reception Area – Administration
Refer upgrade to the budget
2012/13 for consideration.
Design requested
from D Smith.
Design and Quote
being obtained.
25 Sept
2012
2020 &
2012
MCRS Swimming Pool - Redevelop the Existing
Buildings
Designs and Specifications
completed.
Further design
changes.
Tender in
September.
23 Apr
2013
2160 CEO Integrated Age Care Plan Advise the Wheatbelt
Development request to
participate in an integrated
Aged Care Plan that Council
have agreed to contribute
$2,000 towards the project.
Meetings being held.
23 Apr
2013
2164 &
2165
MFCS Long Outstanding Rates Debtors Commence proceedings – Lot
471 Vale Street – as per
Council Decision.
Seek further clarification for Lot
1722, 1721 Sawle Street and
Lot 12 Vince Street.
In progress
23 Apr
2013
2171 CEO Proposal to reduce the number of Council
Members from 11 to 9.
Submit proposal as requested. Proposal submitted.
Advised unlikely to
be able to process
within time frame.
Submission to be
made for 2015
election.
9. STATUS REPORT – AUGUST 2013
Minutes of the Ordinary Council Meeting 27th August 2013
8
Oct
2012
CEO Wagin Airstrip – New Runway Opening Date 12/10/2013 – Invite Min
Buswell.
Hon Jim Chown to
open.
25 June
2013
2196 MCRS Guidelines for Bushfire Brigades and
Operational Procedures
Circulate guidelines to
Councillors and take to the July
meeting.
August Council
Meeting
16 July
2013
2208 CEO RDAF Round 5 - $85,000 Grant The Council allocate $60,000 of
RDAF grant funding to the
Playground and $25,000 to the
upgrade of the War Memorial.
Submitted 18/7/2013
Seeking funds from
Lotterywest.
23 July
2013
2216 CEO Community Emergency Manager –
Employment Term
Advise DFES and the current
CESM that the position should
continue for a further three
years.
23 July
2017
2219 CEO Dryandra Country Visitors Centre –
Funding Assistance - $7,500.
Advise Dryandra Country
Visitors Centre that council
resolved not to provide financial
assistance at this time.
Minutes of the Ordinary Council Meeting 27th August 2013
9
HEALTH, BUILDING & PLANNING
26 Oct
2010
1482 CEO Wagin Frail Aged – Land Tenure Enter into the WA Health
Services.
Letter written to D.O.H. On-going
24 May
2011
1619 CEO Proposed Residential Subdivision –
Lot 896 Arnott Street
Staff not to progress
development until further
consideration of future needs be
determined.
No action at this
stage.
28 June
2011
1652 CEO Boundary Adjustment – Shire of
Wagin, West Arthur and Narrogin
Hold further discussions with the
Shires of Narrogin and West
Arthur on this issue.
Letter sent to Shires of
Narrogin and West
Arthur.
Spoken with
CEO Narrogin
who have
changed stance.
26 July
2011
1679 CEO Wagin Airfield – Slavin Master Plan Establish a Working Group
consisting of Crs Ball, Ballantyne,
West and Blight to report to
Council.
Working group of Crs
Ball, Ballantyne, Blight
and West.
Further meeting
to be held.
20 Dec
2011
1814 CEO/MCRS Wagin Cemetery – Upgrade Rotary present report to Asset
Management Committee.
Commencement in
2014.
On-going.
26 June
2012
1941 CEO Chellew Park – Lot 268 Refer item to Townscape and
Tidytowns Committee
Referred to
Works &
Services
Committee.
26 Mar
2013
2126 CEO/MCRS Extensions to Caravan Park Order trees, power and water
next.
Trees planted.
26 Mar
2013
2129 CEO Future Accommodation
Requirements –
Library/Gallery/Tourist information
HACC
Undertake feasibility study of
extending Shire Admin Centre
and utilising the Wagin Town
Hall.
Ongoing.
Minutes of the Ordinary Council Meeting 27th August 2013
10
26 Mar
2013
2133 CEO Chellew Park – RV Parking Refer to the Works and Services
Committee
26 Mar
2013
2146 CEO Proposed Consolidation of Shire of
Wagin Planning Scheme No 2
Request the Shire Planners to
prepare a consolidation of the
Shire of Wagin Town Planning
Scheme No2 and allocate funding
as outline in the Officers
Recommendation for funding of the
consolidation.
Letter Sent.
23 Apr
2013
2150 &
2151
EHO Outbuilding within Residential Zoned
Areas Policy
Amend the policy as per Council
Resolution and advertise for the
statutory period.
Add placed in The Wagin
Argus. Submission to be
received by 31st May
2013.
Adopted July
2013.
23 Apr
2013
2158 CEO/SPO Wagin Group of Councils Strategic
Waste Regional Landfill Site
Signed MOU for the Strategic
Waste Project.
28 May
2013
2184 CEO New Residence CEO – Marks Court Initiate the
subdivision/amalgamation of Lot
65, Lot 66 and Lot 67 from three
blocks to two with an area of
approx 1200m² and lower the sand
pad by 300m.
Completed.
16 July
2013
2209 CEO Wagin Swimming Pool – Stage 2
Construction of Facilities and Change
Rooms
That the roof of the Swimming Pool
building be redesigned to the
simplest design and the Swimming
Club Clubrooms be removed from
the plan.
23 July
2013
2217 CEO Planning Application – Proposed
Bioenergy Cogeneration Facility for
Conversion of Oak Husks to Electricity
and Steam (part of the Wagin
Integrated Food and Fibre Hub
(WIFFPH)
Advice shire planners of Councils
decision and organise documents
for the application to proceed.
Public comment
received.
To September
meeting.
Minutes of the Ordinary Council Meeting 27th August 2013
11
WORKS & SERVICES
25 Oct
2011
1756 MOW Puntapin Dam Proceed with the concept of
abstraction, conveyance and
distribution of water from Puntapin
Dam. Seek interested labour from
local Noongah members.
Put on hold Westrail
have requested that
the shire install the
pipe under the railway
line in a steel sleeve.
18 Dec
2012 &
23 Apr
2013
2091 &
2161
MOW/CEO Skid Steer Loader Refer to Finance Committee
budget review process for
consideration.
On going. Purchased.
26 Feb
2013
2102 CEO Regional Airport Grant - RAD Submit application for option 2 and
seek to excise portion of Reserve
37855 and request that the excised
portion be converted to freehold
title.
Grant submitted.
Result August 2013.
26 Feb
2013
2105 MOW Bullock Hill / Dumbleyung Road
Intersection
Accept option (1) and request
MOW to apply for commodity
grant.
Grant has been
accepted.
Costing on
intersection from
Main Roads.
28 May
2013
2174 MOW Townsite Drainage – Tudor Street Include Sandy Scardetta’s quote
of $28,600 to concrete and
enclose the open drain from
Tavistock Street to Upland Street
for Budget consideration.
Consider in the 13/14
budget.
Refer to Works
and Service
Committee 22nd
August 2013.
28 May
2013
2175 MOW RV and Truck Parking – Tudhoe Street Arrange meeting with Main
Roads re: expanding the external
car park on the north side of the
road 1½m in width as per the
Committees recommendation.
Main Roads have given
approval for the
widening of parking
bays.
28 May
2013
2178 MOW Sprigg Road Network 4 Upgrade Provide a grader and roller to
upgrade Sprigg Road.
Minutes of the Ordinary Council Meeting 27th August 2013
12
28 May
2013
2180 MOW/CEO Isuzu Truck P13 Engage a Mechanical Consultant
to investigate the issue with P13
and if appropriate the CEO to
take the necessary action.
Still awaiting outcome.
26 Mar
2013
2126 MOW Extensions to Caravan Park Obtain quotes for power, water
and sewerage for budget
consideration.
Obtain quotes to take
to the budget
meeting.
25 June
2013
MOW Mosquito Control/Fogger MOW to follow up. Chemical purchased.
Fogger purchased.
Minutes of the Ordinary Council Meeting 27th August 2013
13
Nil
1. OPENING: Meeting opened at 7.06 pm
2. ATTENDANCE: Cr G K B West Chairperson
Cr G T Hegarty Member
Cr R C Walker Member
Cr J G Shaw Member
Ms V Crouch Member
Mr H Pederick Member
Cr C J Brockwell (Proxy)
Staff: Mr P R Webster Chief Executive Officer
Ms C A Webster Manager Community and
Regulatory Services
Mrs D J Thompson Executive Assistant
Apologies: Mrs R Hoysted
Cr E N Pugh
3. CONFIRMATION OF PREVIOUS MEETING MINUTES
10. FINANCIAL REPORTS
11. REPORTS OF COMMITTEES
COMMITTEES RECOMMENDATION
Moved: Cr. G T Hegarty Seconded: Mr. H Pederick
That the Minutes of the Townscape and Tidy Towns Committee Meeting held on
19th March 2013 be received and confirmed as a true and correct record subject to
inclusion of “non fruiting” in motion 4.1 Planting Options 2013/14 to “To approve
the planting choice of non fruiting olive trees on verges and footpaths.
Carried 7/0
11.1 TOWNSCAPE AND TIDY TOWNS COMMITTEE MEETING – 31 JULY 2013
Minutes of the Ordinary Council Meeting 27th August 2013
14
4. CORRESPONDENCE AND REPORTS
Quotation from Sally Malone to complete Wagin Landscapes and Streetscapes –
CEO/MCRS
Attachment (1) Quote
Attachment (2) Sally Malone CV.
Cr Hegarty left the meeting at 7.45pm and returned at 7.46pm.
4.1 QUOTATION TO COMPLETE LANDSCAPE AND STREETSCAPE
COMMITTEES RECOMMENDATION
Moved: Cr. G T Hegarty Seconded: Cr. C J Brockwell
That Council engage Sally Malone to assist Council with an overall design for a Streetscape
and Landscape plan for Option 1. Great Southern Highway and Option 3. Ram as per the
quotation at a cost of $14,784.00, being part of the total quotation of $23,160.59.
Carried 7/0
Minutes of the Ordinary Council Meeting 27th August 2013
19
The MCRS outlined the concept plans as presented by John De Snoo. After
discussion the Committee agreed that the owners of the buildings in Tudhoe Street
be approached with the concept plans to gauge their interest.
Cr Brockwell left the meeting at 8.03pm and returned at 8.04pm.
The MCRS gave a report to the Committee on the recent plantings that had been
undertaken and also outlining when and where the next stage of planting would
occur.
CEO advised that $60,000 grant funding allocated for the Community Park would be
available within the next few weeks. Staff have approached a member of the
Community Park Committee (M Ball) and requested their committee bring their
concept plan to Council, as being a community driven project. Council would
encourage the Committee to bring forward their ideas so this project can commence.
After discussion the Committee felt that the current name of this Committee was
outdated and did not reflect the Committee’s purpose.
4.2 HERITAGE UPGRADES FOR TUDHOE STREET
4.3 RECENT PLANTING PROGRAM
4.4 PLANNING FOR PROPOSED COMMUNITY PARK
4.5 NAME OF COMMITTEE
COMMITTEES RECOMMENDATION
Moved: Cr. J G Shaw Seconded: Cr. R C Walker
That Council endorse the change of name from the Townscape and Tidy Towns Committee to
the Townscape Enhancement Committee.
Carried 7/0
Minutes of the Ordinary Council Meeting 27th August 2013
20
MCRS presented the Committee with several entry statement ideas for
consideration. After discussion the Committee decided that a “sculptural display” as
an entry statement was preferred and decided to hold a community competition. The
winner of the competition would submit the best concept plan for town entry
statements.
Councillors Brockwell, West and Shaw all pledged to donate ($100) one hundred
dollars each as prize money, being three hundred dollars in total.
Information only.
This item was discussed and the CEO and MOW to review trees and visibility at Ram
Park for tourist vision.
4.6 ENTRANCE TO TOWN OPTIONS
COMMITTEES RECOMMENDATION
Moved: Cr. C J Brockwell Seconded: Cr. J G Shaw
That Council conduct a Community Competition to obtain a concept plan for the town entry
statements and prize money of ($300) three hundred dollars is awarded to the winner. Council
to judge.
Carried 7/0
4.8 PRUNING OF TREES
4.7 NEW SIGN POSITION
5. GENERAL BUSINESS
Minutes of the Ordinary Council Meeting 27th August 2013
21
RV Parking – Library Car Park
The issue of RV Parking within the CBD off Tudhoe Street was discussed and
concerns over the height of a fence blocking visibility of the library parking area from
Tudhoe Street was raised.
CEO will contact Mr Trevor Walker in regard to removing the iron from the top of the
fence.
Next Meeting Date
The next meeting will be held on Tuesday 17th September 2013.
There being no further business the Chairperson thanked those in attendance and
closed the meeting at 8.53pm.
6. CLOSURE
I certify that this copy of the Minutes is a true and
correct record of the meeting held on
31st July 2013
Signed: ...............................................................
Presiding Elected Member
Date: ...............................................................
11.1.1 QUOTATION TO COMPLETE LANDSCAPE AND STREETSCAPE
2245 COMMITTEES RECOMMENDATION & COUNCIL DECISION
Moved: Cr. G T Hegarty Seconded: Cr. C J Brockwell
That Council engage Sally Malone to assist Council with an overall design for a Streetscape
and Landscape plan for Option 1. Great Southern Highway and Option 3. Ram as per the
quotation at a cost of $14,784.00, being part of the total quotation of $23,160.59.
Carried 8/0
Minutes of the Ordinary Council Meeting 27th August 2013
22
11.1.2 NAME OF COMMITTEE
2246 COMMITTEES RECOMMENDATION & COUNCIL DECISION
Moved: Cr. R C Walker Seconded: Cr. C J Brockwell
That Council endorse the change of name from the Townscape and Tidy Towns Committee to
the Townscape Enhancement Committee.
Carried 8/0
11.1.3 ENTRANCE TO TOWN OPTIONS
2247 COMMITTEES RECOMMENDATION & COUNCIL DECISION
Moved: Cr. G K B West Seconded: Cr. C J Brockwell
That Council conduct a Community Competition to obtain a concept for the three main town
entrance statements and prize money of one hundred dollars ($100) is awarded to each
winner.
Carried 8/0
Minutes of the Ordinary Council Meeting 27th August 2013
23
1. OPENING:
The meeting opened at 7.03 pm.
2. ATTENDANCE:
Cr G R Ball Council Representative (Chairperson)
Mr N Butterworth Small Business Centre Wheatbelt South
Mr I Pederick Business & Rotary (Proxy)
Mrs F Dawson Community
Mr John Johansson Community
Mrs Joan Johansson Community
Cr D C Lloyd Commercial
STAFF:
Mr P R Webster Chief Executive Officer
Ms C A Webster Manager Community & Regulatory Services
Mrs D J Thompson Executive Assistant
VISITORS:
Mr Zac Donovan WALGA Marketing and Media
Mr Tony Brown WALGA Strategy and Governance
APOLOGIES:
Cr P J Blight
Cr R C Walker
Mr Zac Donovan from WALGA gave a presentation to the Committee of the
new application “Local Eye” that has been developed for local governments.
This application will be made available to local governments for a trial period.
The application is designed to assist residents and visitors of services
available, location of facilities, tourist information, local community events and
other relevant information. Mr Donovan stated the success of this application
would be dependent on feedback received from local governments, however
if successful would be available for use in the new year.
Mr Zac Donovan and Mr Tony Brown left the meeting at 7.52 pm.
11.2 ECONOMIC DEVELOPMENT COMMITTEE MEETING – 13 AUGUST 2013
Minutes of the Ordinary Council Meeting 27th August 2013
24
3. CORRESPONDENCE AND REPORTS
Following discussion to prioritise the Strategic Initiatives, the Committee selected the
following grouping from the Strategic Initiatives to progress in the short term:
Caravan and RV’s Facilities Upgrade
Water Harvesting
Medical, Health and Aged Care Services
Waste Management
Digital Action Plan
Visitors and Tourists All other strategies to be prioritised as medium goals.
4. GENERAL BUSINESS
Jason Clarke
Fiona Dawson provided the committee with an overview of Jason Clarke’s workshop
she had attended recently. She stated Jason was a motivational speaker, consulting
on issues of leadership and innovation and had presented a very interesting vibrant
workshop. She advised the Committee that Jason Clarke was available to hold two
session’s in Wagin on 18th September 2013. The Committee agreed the first
workshop include high school students from Wagin District High School and the
second workshop include Councillors and Staff.
3.1 TO PRIORITISE THE STRATEGIC INITIATIVES
COMMITTEE RECOMMENDATION
Moved: Cr. D C Lloyd Seconded: I Pederick
That Council endorse the following short term grouping of strategic initiatives;
Caravan and RV’s Facilities Upgrade
Water Harvesting
Medical, Health and Aged Care Services
Waste Management
Digital Action Plan
Visitors and Tourists
All other remaining strategies to be considered medium goals.
Minutes of the Ordinary Council Meeting 27th August 2013
25
6. CLOSURE
There being no further business the Chairman thanked those in attendance and
closed the meeting at 8.57 pm.
I certify that this copy of the Minutes is a true and
correct record of the meeting held on
13 August 2013
Signed: ...............................................................
Presiding Elected Member
Date: ...............................................................
2248 COMMITTEE RECOMMENDATION & COUNCIL DECISION
Moved: Cr. G R Ball Seconded: Cr. G T Hegarty
That Council endorse the following short term grouping of strategic initiatives;
Caravan and RV’s Facilities Upgrade
Water Harvesting
Medical, Health and Aged Care Services
Waste Management
Digital Action Plan
Visitors and Tourists
All other remaining strategies to be considered medium goals.
Carried 8/0
11.2.1 TO PRIORITISE THE STRATEGIC INITIATIVES
Minutes of the Ordinary Council Meeting 27th August 2013
26
Wagin Economic development Strategy - Draft Synopsis of Strategic Initiatives – August 2013
Short Term Goals
Caravan & RV's
Facilities
Upgrade
Opportunity /
Comparative advantage Strategic Response/Action Targeted Outcome
1 Caravan park upgrade Upgrade bays to accommodate RV's -
Outdoor kitchen Increased capture of RV's patronage
Encourage Indigenous participation in
upgrade works Enhanced collaboration with local Indigenous community
Increase non-potable reticulation &
landscaping Increased shade and appeal for visitors
2
Significant space
available for RV's in CBD
Formalise RV's parking bay marking &
signage Increased capture of RV's patronage
3
Peaceful natural
environment Engage with the tourism industry Identified operators interested in partnership activities
Eco RV's park out of town linked to existing
Eco-trails Extended visitor's experience
Indigenous heritage interpretation service Indigenous employment
4
Affordable convenient
accommodation Additional chalets & backpackers cabins Broadening of accommodation offering
Water Harvesting
Opportunity /
Comparative advantage Strategic Response/Action Targeted Outcome
1 Rural de-watering
scheme operational
Expand scheme to irrigate new trees in
CBD & public parks Enhanced town attractiveness
2 Use infrastructure to
attract new businesses
Supply non-potable water to
horticulture/private businesses New horticulture businesses on town periphery
3
Water conservation State
Policy
Align new water harvesting initiatives with
State Policy Secured State Funding
4 Golf Classic
Plan for the irrigation of the municipal golf
course First class golf course as attractor to new residents
Minutes of the Ordinary Council Meeting 27th August 2013
27
Medical, Health &
Aged Care
Services
Opportunity /
Comparative advantage Strategic Response/Action Targeted Outcome
1 Retention of Hospital is
priority
Engage with Health dept. to jointly "shape"
hospital's future Hospital retained
2 Attraction/retention of
medical professionals
Engage with medical professional bodies
(dental, physio etc...) Identified needs of medical professionals & staff
Target directly young professionals from
education institutions New medical professionals operating from hospital/CBD
3
Niche regional medical
market Specialise in respite & or dementia services Identified operators interested in expanding/relocating
Introduce a wellness clinic/retreat Identified operators interested in expanding/relocating
Waste
Management
Opportunity /
Comparative advantage Strategic Response/Action Targeted Outcome
1 Waste management is
Shire's cost
Devise a long term zero waste strategy
across the Shire Adopted comprehensive & specific zero waste strategy
2 Profitable waste streams Engage with out of town successful waste
recovery businesses Aligned Shire waste policy with best private practice
Identify local & regional waste stream
opportunities New locally established waste recovery businesses
3 Food & Fibre Hub
Prioritise & direct relevant waste streams
towards F&FH MOU between Morton, Shire & waste product providers
Digital Action
Plan
Opportunity /
Comparative advantage Strategic Response/Action Targeted Outcome
1 NBN infrastructure will
reach town
Confirm Wheatbelt digital action plan status
with RDA
Facilitate workshop with EDAC to evaluate
opportunities Confirmed public & private opportunities
Devise action plan to link NBN opportunities
to EDS Approved digital action plan with public & private focus
Minutes of the Ordinary Council Meeting 27th August 2013
28
2 Implement digital action
plan
Facilitate awareness/training with Council
staff & NGO reps. Staff trained in High Speed Digital Technologies (HSDT)
Facilitate awareness/training businesses &
community Businesses & community conversant in HSDT
Visitors &
Tourists
Opportunity /
Comparative advantage Strategic Response/Action Targeted Outcome
1 Showground
infrastructure
Progress establishment of "event central"
corporation Registered showground events corporation
Assist corporation to develop business
cases for each event Increased usage of showground
2
Equestrian activities Progress equestrian focus as no.2 event(s)
after Woolorama Increased equestrian activities at showground
Engage with equestrian associations Confirmed industry needs & aspirations
Develop equestrian training & bush
camping venues/trails Town recognised as equestrian centre of excellence
3 Local hospitality services
Facilitate seminars to improve operator's
standards of service Improved quality of service by local hospitality operators
Engage with tourism associations i.e. RAC,
Big 4, RVs etc... Confirmed industry needs & aspirations
Develop new offerings based on industry
needs & aspirations Increased use of caravan park & showground
4 Hospitable & pleasant
town Incorporate tourists needs in CBD upgrade More tourists praising town's offerings (words of mouth)
Information (physical & digital) & signage
upgrade
Friendly/useful signage in appropriate locations
Minutes of the Ordinary Council Meeting 27th August 2013
29
Medium Term Goals
Aerodrome
Precinct
Opportunity /
Comparative advantage Strategic Response/Action Targeted Outcome
1 Approved Master Plan Publicise the plan & seek input from Gvt.
/Industry Regular plan upgrade based on Gvt. /Industry feedback.
2 Shire ownership of land Plan for expansion & protect public/private
peripheral land Consolidated precinct zone with adjoining land assets
Maximise return on land asset Confirmation of market demand for plane storage
3
Regional Plan for
Aviation
Proactively promote Wagin with aviation
planners Wagin formally integrated in Regional Plan for Aviation
4
Adjacent to Industrial
land and Township
Incorporate Aerodrome precinct in Town
Planning Strategy Upgraded Planning "Town Site Expansion"
5
Safe & cost effective
plane storage Engage with Jandakot Airfield Management MOU to collaborate in shared plane storage strategy
6
Maintenance, and repair
services
Engage with light aircraft maintenance
industry Identified operators interested in expanding/relocating
7
Flying and Maintenance
Training
Engage with light aircraft public/private
training industry MOU with TAFE and or equivalent to use Airfield for training
8
Assembly of light aircraft
units
Engage with Australian & or overseas
manufacturers Land/Housing/Infrastructure incentive package
9
Royal Flying Doctor
Service Engage with RFDS Upgrade RFDS dedicated infrastructure
10
Non-potable water
reticulation
Install reticulation based on long term
landscaping approach Improved visitors experience at the airfield
Minutes of the Ordinary Council Meeting 27th August 2013
30
CBD Heritage
Rejuvenation
Opportunity /
Comparative advantage Strategic Response/Action Targeted Outcome
1 Local Heritage Planning
Policy
Adapt/modify policy to encourage upgrade
& redevelopment Upgraded Planning "Town Site Expansion"
2 Significant stock of
unused buildings Promote re-use of historical buildings Artists, Craftsman, Aboriginal expression, Backpackers
3
Underground power Underground power application to Office of
Energy Increased landscaping opportunities within the CBD
4
Landscaping plan Implement the plan & progress non-potable
reticulation Increased landscaping opportunities within the CBD
5
Shire/Community
volunteers working
together
3 to 4 CBD streetscape upgrade weekends
each year Enhanced town attractiveness
6 Growing interest in
"green" businesses
CBD Nursery/Community garden &
"horticulture window" Community & private "green" businesses in CBD
7 Improve business service
delivery
Organise/facilitate training for small
businesses Enhanced quality of service delivered by CBD businesses
8 Improve information &
signage
Information bay for visitors, free WiFi,
business web-site Enhanced interaction between visitors and businesses
Council Housing Opportunity /
Comparative advantage Strategic Response/Action Targeted Outcome
1 7 houses owned by
Council
Maintenance required, houses should
display best practice Council assets built & maintained to highest standards
2
Council land available Initiate a review of land assets and
strategise future uses Upgraded Planning "Town Site Expansion"
Initiate an accommodation needs
assessment Council housing business case
3
More houses used as
attractor for new
residents
Explore housing projects in partnership with
local investors Revenue generating housing portfolio
Minutes of the Ordinary Council Meeting 27th August 2013
31
Affordable
Housing Opportunity /
Comparative advantage Strategic Response/Action Targeted Outcome
1 Many affordable private
properties for sale
Engage with property developers within &
outside the Shire Increase in property upgrades & or redevelopment
2 Rental opportunities are
limited
Engage with real estate operators to
increase rental offers Increased private properties to let
2 Council land available
Research suitable Council properties for
future housing Assigned properties for housing & retirement use
3 Community housing
Initiate an accommodation needs
assessment Affordable housing & adaptable design business case
Engage with Dept. of Housing to assess
needs & opportunities Community housing in partnership with government
4
Demand for retirement
homes is rising
Engage with retirement village industry i.e.
Lifestyle Villages Identified operators interested in expanding/relocating
Youth
Employment
Opportunity /
Comparative advantage Strategic Response/Action Targeted Outcome
1 Youth leave town for high
mining wages
Engage with Dept. Immigration i.e.457
visas, working holidays Increase in number of "external" youth workers
Council housing program to target & assist
young families Increase in new young families establishing in town
Assess Centerlink new enterprise initiative
schemes Retention of youth working in town
2
Engage with youth Conduct skills audit to assess local needs Accurate knowledge of skills strength & weaknesses
Facilitate business/High School/TAFE
traineeship programs Retention of youth working in town
Identify entrepreneurial & leadership
programs (18 to 25) Increased new businesses driven by young operators
Minutes of the Ordinary Council Meeting 27th August 2013
32
3
Labour hire & training Set up labour hire/training business for out
of town demand Influence in the FIFO labour market
4
Strong volunteers groups Expand youth programs within Rotary, Fire
Brigade etc... Increased youth engagement & participation
5 Economic Development
Strategy
Ensure youth involvement in devising &
implementing EDS Youth ultimate ownership of EDS
Food & Fibre Hub Opportunity /
Comparative advantage Strategic Response/Action Targeted Outcome
1 Morton Seed & Grain
building energy plant
Engage with Morton & confirm prospect for
satelite businesses MOU between Morton & Shire to support new businesses
2 Rural de-watering
scheme operational
Assess/confirm long term non-potable
water supply to F&FH MOU between Morton & Shire to support new businesses
3 Regional Agriculture
Strategy Engage with Dept. of Agriculture & Food Confirmed F&FH strength & weaknesses
Expand current F&FH business plan Updated F&FH business plan
4 Master plan & land
resources
Prepare/confirm master plan for F&FH with
stakeholders Shire approved F&FH Precinct Plan
5 New agro-business
investment
Provide planning certainty for future
businesses Upgraded Planning "Town Site Expansion"
Engage with potential agro-business
investors MOUs between Morton, Shire & new businesses
Engage with RDA & WDC Confirmed regional agro-businesses strategy
Run grant application workshop with
stakeholders Secured grants to facilitate agro-business investment
Aquaculture
Opportunity /
Comparative advantage Strategic Response/Action Targeted Outcome
1 Rural de-watering
scheme operational
Engage with Dept. Of Fisheries & confirm
state requirements Secured approval in principle for the pilot fish farm project
Engage with RDA & WDC Confirmed regional aquaculture strategy
Minutes of the Ordinary Council Meeting 27th August 2013
33
2
Pilot fish farm project Engage with TAFE & confirm science/best
practice MOU between Shire & TAFE to support fish farm project
Plan for the fish farm project in the F&FH
precinct master plan Shire approved F&FH Precinct Plan
Engage with local & external potential
aquaculture investors Secured expressions of interest
Run grant application workshop with
stakeholders Secured grants to facilitate aquaculture investment
3
Diversified businesses Research insect farming & hydroponic
farming opportunities Adopted fish farming & associated businesses policy
Economic
Development
Officer
Opportunity /
Comparative advantage Strategic Response/Action Targeted Outcome
1 EDS implementation Commit resources to implement the EDS Adopted budget to finance economic development activities
2 Economic development
work
Identify/source appropriately qualified
part/full time staff Secured contract for in-house ED coordination position
Identify/source appropriately qualified
external specialists Secured contracts for discrete missions
Individual
Business
Investment
Opportunity /
Comparative advantage Strategic Response/Action Targeted Outcome
1 Business capacity
building
Engage with region's business resource
centre Secured training sessions for businesses
Work on succession planning, risk, HR,
supply chain & leakages Facilitated business training sessions
2
Business support Engage with small business development
commission Confirmed SBDC objectives
Seek business participation in "enterprise
connect" Involvement in "enterprise connect" Federal program
Seek business participation in mentoring
activities Involvement in State business mentoring programs
Establish local business mentors network Active local business mentors network
Minutes of the Ordinary Council Meeting 27th August 2013
34
Progressive &
Innovative
Leadership
Opportunity /
Comparative advantage Strategic Response/Action Targeted Outcome
1 Leadership capacity
Assess community capacity to identify &
develop program Adopted leadership policy & strategy
2 Industry leadership
Identify & select Regional, State & Federal
leadership programs Secured State & Federal participation
Businesses & clubs to collaborate/support
leadership programs Increased businesses & clubs committed to LPs
3
Innovation Invite "thinkers in residence" to foster
innovation & creativity Secured innovation & creativity "tool box"
Indigenous
perspective
Opportunity /
Comparative advantage Strategic Response/Action Targeted Outcome
1 Local Indigenous
community
Engage formally with local indigenous
community (LIC) Agreed regular meeting schedule with LIC
Work with LIC to confirm " economic needs
& aspirations" MOU between LIC & Shire to foster economic activities
2
Indigenous funding Engage with DIA and Federal Indigenous
Affairs Confirmed objectives, strategies & policies
Gain awareness of Indigenous & training &
business programs Involvement/partnership in Indigenous funding applications
3
Partnership activities Caravan park upgrade, CBD rejuvenation,
historical interpretation Involvement of LIC members in projects with Shire
Artists/mentor/business incubation in CBD Indigenous presence/window in CBD
Increase recognition of local Indigenous
heritage Publication of local Indigenous heritage material
4 Regional Indigenous ED
officer
Investigate/facilitate possibility to establish
RIED in town Town recognised as regional centre for IED
Container Port Opportunity /
Strategic Response/Action Targeted Outcome
Minutes of the Ordinary Council Meeting 27th August 2013
35
Comparative advantage
1 Rail junction
Engage with Albany & Fremantle Port
Authorities Confirmed authorities needs & aspirations
Engage with Dept. of Transport Confirmed department's needs & aspirations
Engage with CBH to assess containerised
grain possibilities Shire/CBH MOU to support container port concept
Marketing &
communication
Opportunity /
Comparative advantage Strategic Response/Action Targeted Outcome
1 Within Wagin
Finalise the EDS and organise public
briefing session Council endorsed EDS distributed within Shire
2 Within the Region
Submit draft EDS to DRA/WDC officers for
comments Response/comments from DRA/WDC officers
3
Within the State Engage with relevant Gvt. Agencies & State
MPs Feedback from Agencies & MPs & secured funding
4 National & International
levels
Engage with federal Agencies & targeted
businesses Agencies feedback, secured funding & private agreements
Minutes of the Ordinary Council Meeting 27th August 2013
36
1. OPENING:
Meeting opened at 5.10 pm.
2. ATTENDANCE: Cr G R Ball Chairperson
Cr J L C Ballantyne Member
Cr I C Cumming Member
Cr G K B West Member
Cr G T Hegarty Member
STAFF: Mr P R Webster Chief Executive Officer
Mr A D Hicks Manager of Works
Mrs D J Thompson Executive Assistant
APOLOGIES: Nil
3. DECLARATION OF INTEREST
Nil
4. CONFIRMATION OF PREVIOUS MEETING MINUTES
11.3 WORKS AND SERVICES COMMITTEE MEETING – 22 AUGUST 2013
COMMITTEES RECOMMENDATION
Moved: Cr. G T Hegarty Seconded: Cr. I C Cumming
That the minutes of the meeting of 22 May 2013 be accepted as a true and correct record.
Carried 5/0
Minutes of the Ordinary Council Meeting 27th August 2013
37
BRIEF SUMMARY:
Council requested a drainage assessment of the open drain along Tudor Street and the area
prone to flooding near the intersection of Tudor and Tavistock Street.
BACKGROUND:
With recent and seemingly frequent summer storms, there is a problem with flooding in Tudor
Street in the vicinity of the Town Hall and Creswell’s. These trees may have to be removed to
construct and install a box culvert drain along Tudor Street. Council received a quote from Sandy
Scardetta to construct the concrete drain of $28,600 to be included in the 2013/2014 budget for
consideration.
COMMENT:
Council received drawings from Harley Global that shows the water flow and the fall in the land in
the area of concern. Also, the Shire engaged an engineer from Opus – Bar Wassink – and he
provided us with report drawings which show the Council needs to remove existing pits and
grates, install combination side entry pits, and upgrade the RCP pipes to a 900x300mm box
culvert, compact and hot-mix the surface at a cost of $11,500. The open drain that runs along
Tudor Street will need to have a 900x450mm box culvert installed and covered with gravel at a
cost of $32,232.
CONSULTATION/COMMUNICATION:
Harley Global Consultants
Opus Engineer – Bar Wassink
STATUTORY/LEGAL IMPLICATIONS:
Local Government Act 1995
PROPONENT: Manger of Works
OWNER: Shire of Wagin
LOCATION/ADDRESS: Tudor Street
AUTHOR OF REPORT: Manager of Works
SENIOR OFFICER: Chief Executive Officer
DATE OF REPORT: 15 August 2013
PREVIOUS REPORT(S): Nil
DISCLOSURE OF INTEREST: Nil
FILE REFERENCE: N/A
ATTACHMENTS: Nil
5.1 TOWN DRAINAGE – TUDOR STREET
5. CORRESPONDENCE AND REPORTS
Minutes of the Ordinary Council Meeting 27th August 2013
38
POLICY IMPLICATIONS:
Nil
FINANCIAL IMPLICATIONS:
Impact on 2013/2014 Budget
STRATEGIC IMPLICATIONS:
Nil
VOTING REQUIREMENTS:
Simple Majority
OFFICERS RECOMMENDATION
Moved: Cr. G K B West Seconded: Cr. I C Cumming
That Council upgrade the drainage across Tudor Street as per the engineers report.
Carried 5/0
Minutes of the Ordinary Council Meeting 27th August 2013
39
BRIEF SUMMARY:
There has been a drainage issue at the Cottage Homes for a few years. Water is draining off the
Care & Share land and footpath and flooding one of the residence’s front yards.
BACKGROUND:
Drainage problems at the Cottage Homes have been an on-going issue and the Shire has carried
out works on two occasions to prevent water entering the property. The CEO, Councillor
Cumming, Councillor Walker and the author met with Don Davies on the site to discuss the water
problem.
COMMENT:
The outcome of the meeting was to construct an open concrete drain from the Care & Share
building through the footpath onto the road, and place a steel grid over the drain where
pedestrians are walking to prevent the water entering the property.
CONSULTATION/COMMUNICATION:
Nil
STATUTORY/LEGAL IMPLICATIONS:
Local Government Act 1995
POLICY IMPLICATIONS:
Nil
FINANCIAL IMPLICATIONS:
Nil
STRATEGIC IMPLICATIONS:
Nil
VOTING REQUIREMENTS:
Simple Majority
PROPONENT: Manager of Works
OWNER: Shire of Wagin
LOCATION/ADDRESS: Cottage Homes
AUTHOR OF REPORT: Manager of Works
SENIOR OFFICER: Chief Executive Officer
DATE OF REPORT: 15 August 2013
PREVIOUS REPORT(S): Nil
DISCLOSURE OF INTEREST: Nil
FILE REFERENCE: N/A
ATTACHMENTS: Nil
5.2 DRAINAGE AT COTTAGE HOMES
Minutes of the Ordinary Council Meeting 27th August 2013
40
OFFICERS RECOMMENDATION
Moved: Cr. G K B West Seconded: Cr. G T Hegarty
That the drainage at the Cottage Homes be undertaken with funding from Town maintenance.
Carried 5/0
Minutes of the Ordinary Council Meeting 27th August 2013
41
BRIEF SUMMARY:
The shire is currently running a Toro 72 inch ride on mower/slasher that is used for mowing the
Recreation ground, school oval and also slashing other parks around the town site.
BACKGROUND:
The shire is running a 72 in Toro mower/slasher to maintain their ovals and other parks. This
vehicle is in the plant replacement program. This vehicle is changed over every 5 years. The
mower is due to be changed over. There is currently $17,000 in the 2013/2014 budget for the
changeover.
COMMENT:
The shire has received a quote from John Paul at T-Quip for the changeover of a 72inch Toro
Mower/Slasher at the cost of $12,000. There is $17,000 in the plant replacement program of the
2013/2014 budget.
CONSULTATION/COMMUNICATION:
Nil
STATUTORY/LEGAL IMPLICATIONS:
Local Government Act 1995
POLICY IMPLICATIONS:
Nil
FINANCIAL IMPLICATIONS:
Allocations in the 2013/2014 Budget
STRATEGIC IMPLICATIONS:
Nil
VOTING REQUIREMENTS:
Simple Majority
PROPONENT: Manager of Works
OWNER: Shire of Wagin
LOCATION/ADDRESS: Shire of Wagin
AUTHOR OF REPORT: Manager of Works
SENIOR OFFICER: Chief Executive Officer
DATE OF REPORT: 15 August 2013
PREVIOUS REPORT(S): Nil
DISCLOSURE OF INTEREST: Nil
FILE REFERENCE: N/A
ATTACHMENTS: Quote: T-Quip
5.3 TORO MOWER
Minutes of the Ordinary Council Meeting 27th August 2013
42
This item be referred to the Ordinary Council meeting 27 August 2013.
OFFICERS RECOMMENDATION
That the works committee except the quote from T-Quip to change the Toro Mower/Slasher over
with the allocation made in the 2013/2014 budget.
Minutes of the Ordinary Council Meeting 27th August 2013
43
Hello Mr Hicks,
Thank you for allowing us to quote on a replacement mower.
The pricing below is subject to a price rise October 1 2013.
Toro Z-Master G3 -72”
72” Heavy Duty Cutting Deck
Kohler Fuel Injected Petrol Engine
Deluxe seat
Heavy Duty cutting Spindles
Zero Turn
$16,995 plus GST ($1699.50)=$18,694.50
Less Trade in $6000 inc GST
Changeover $11,540.45 plus GST ($1,154.05)= $12,694.50 inc GST
I trust the above is of help to you and your team.
Kind regards,
Jean-Paul Groosman
Managing Director
36 Abernethy Road Belmont Western Australia 6104
t: (08) 9478 7014 | f: (08) 9478 6667 | m: 0418 919 230
w: www.tquip.com.au
Minutes of the Ordinary Council Meeting 27th August 2013
44
BRIEF SUMMARY:
The Council currently have a five year lease with ISIS Finance on a 2008 Isuzu 6x4 truck. The
lease expires in June 2014. Council have put $175,000 in the 2013/2014 plant replacement
program to purchase a new vehicle outright.
BACKGROUND:
The Council lease an Isuzu 6x4 truck as of April 2009 on a five year term. The lease truck is used
for road construction and other road duties. Council have put $175,000 in the plant replacement
program for the outright purchase with no trade for a new 6x4 end tipper side tipper vehicle.
COMMENT:
The author recommends to the works committee to purchase a new 6x4 vehicle for works
operations with the funds allocated in the 2013/2014 budget.
CONSULTATION/COMMUNICATION:
Nil
STATUTORY/LEGAL IMPLICATIONS:
Local Government Act 1995
POLICY IMPLICATIONS:
Nil
FINANCIAL IMPLICATIONS:
Allocations in the 2013/2014 Budget
STRATEGIC IMPLICATIONS:
Nil
VOTING REQUIREMENTS:
Simple Majority
PROPONENT: Manager of Works
OWNER: Shire of Wagin
LOCATION/ADDRESS: Shire of Wagin
AUTHOR OF REPORT: Manager of Works
SENIOR OFFICER: Chief Executive Officer
DATE OF REPORT: 15 August 2013
PREVIOUS REPORT(S): Nil
DISCLOSURE OF INTEREST: Nil
FILE REFERENCE: N/A
ATTACHMENTS: Nil
5.4 PURCHASE OF 13 TONNE TRUCK
Minutes of the Ordinary Council Meeting 27th August 2013
45
OFFICERS RECOMMENDATION
Moved: Cr. J L C Ballantyne Seconded: Cr. G T Hegarty
That Council call tenders on to supply either a manual or automatic transmission new 6x4
thirteen tonne truck.
Carried 5/0
Minutes of the Ordinary Council Meeting 27th August 2013
46
BRIEF SUMMARY:
Council was to investigate the merits of acquiring an additional vehicle – skid steer wheel bobcat
or track machine – to assist with works. This would be taken to the 2013/2014 budget for
consideration.
BACKGROUND:
There have been many occasions when the use of a skid steer loader would have made some
tasks undertaken in a more efficient manner, cleaning out he town rains, levelling footpaths and
drive ways.
COMMENT:
Such a machine can be fitted with a large array of implements such as Boom, 4 in 1 bucket, tree
grab, Auger, trencher and others. It would assist and be more efficient to clean out drain culverts
and drive way and many other applications. Council recommendation was to put $50,000 in the
2013/2014 budget for consideration.
CONSULTATION/COMMUNICATION:
Nil
STATUTORY/LEGAL IMPLICATIONS:
Local Government Act 1995
POLICY IMPLICATIONS:
Nil
FINANCIAL IMPLICATIONS:
Impact on 2013/2014 Budget
STRATEGIC IMPLICATIONS:
Nil
PROPONENT: Manager of Works
OWNER: Shire of Wagin
LOCATION/ADDRESS: Shire of Wagin
AUTHOR OF REPORT: Manager of Works
SENIOR OFFICER: Chief Executive Officer
DATE OF REPORT: 15 August 2013
PREVIOUS REPORT(S): Nil
DISCLOSURE OF INTEREST: Nil
FILE REFERENCE: N/A
ATTACHMENTS: Nil
5.5 PURCHASE OF A SKID STEER AND TRAILER
Minutes of the Ordinary Council Meeting 27th August 2013
47
VOTING REQUIREMENTS:
Simple Majority
OFFICERS RECOMMENDATION
Moved: Cr. J L C Ballantyne Seconded: Cr. I C Cumming
That Council purchase a Skid Steer, Bucket and Ramps for the cost of $23,000.
Carried 5/0
Minutes of the Ordinary Council Meeting 27th August 2013
48
BRIEF SUMMARY:
To endorse the 2013/2014 Works Program.
BACKGROUND:
Each year Council reviews the Works Program.
COMMENT:
This is an opportunity for members to have input into setting priorities for future works. Once
adopted, staff will use the Works Program to incorporate works into the annual budget and to
make appropriate application to relevant funding organisations.
CONSULTATION/COMMUNICATION:
Nil
STATUTORY/LEGAL IMPLICATIONS:
Local Government Act 1995
POLICY IMPLICATIONS:
Nil
FINANCIAL IMPLICATIONS:
Will impact on future budgets
STRATEGIC IMPLICATIONS:
Nil
VOTING REQUIREMENTS:
Simple Majority
PROPONENT: Manager of Works
OWNER: Shire of Wagin
LOCATION/ADDRESS: Shire of Wagin
AUTHOR OF REPORT: Manager of Works
SENIOR OFFICER: Chief Executive Officer
DATE OF REPORT: 15 August 2013
PREVIOUS REPORT(S): Nil
DISCLOSURE OF INTEREST: Nil
FILE REFERENCE: N/A
ATTACHMENTS: 2013/2014 Works Program
5.6 2013/2013 WORKS PROGRAM
Minutes of the Ordinary Council Meeting 27th August 2013
49
OFFICERS RECOMMENDATION
Moved: Cr. G T Hegarty Seconded: Cr. J L C Ballantyne
That Council endorse the 2013/2014 Works Program with alterations to include the Blackspot
intersection of Ware Street and Dumbleyung Road and the footpaths on Tavistock Street from Banks
Lane to Ranford Street.
Carried 5/0
Minutes of the Ordinary Council Meeting 27th August 2013
50
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143,3
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5,5
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4,1
72
75,1
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52,1
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143,3
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95,5
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47,7
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35
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118
VIC
TO
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0.2
62
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119
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75,6
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ar
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rave
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n Inte
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00
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arious T
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rain
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00
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00
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et
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/ O
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00
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00
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NS
TO
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nd S
t /
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bra
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38,7
00
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00
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ick S
t /
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00
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ina
ge
& B
rid
ge
s M
tce
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22,5
00
2,4
00
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00
22,5
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22,5
00
Un
sch
ed
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d M
tce
Various
90,0
00
31,0
00
27,9
00
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00
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00
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00
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00
90,0
00
Sto
rm D
am
ag
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arious
20,0
00
6,0
00
5,4
00
6,0
00
02,6
00
20,0
00
20,0
00
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e G
rad
ing
Various
130,0
00
48,2
00
43,3
80
37,0
20
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00
0130,0
00
130,0
00
Ru
ral
Tre
e P
run
nin
g40,0
00
5,0
00
4,5
00
2,5
00
028,0
00
40,0
00
40,0
00
15
20
Pri
va
te W
ork
s28,0
00
10,0
00
9,0
00
7,0
00
1,0
00
1,0
00
28,0
00
40,0
00
(12,0
00)
Pri
va
te W
ork
s -
Du
mb
leyu
ng
Rd
170,0
00
28,0
00
25,2
00
32,0
00
18,4
00
66,4
00
170,0
00
400,0
00
(230,0
00)
Re
fuse
Sit
e R
eh
ab
ilit
ati
on
Rehabili
tation
10,0
00
2,6
00
2,3
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2,9
00
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00
10,0
00
Wo
olo
ram
a P
rep
58,7
00
20,0
00
18,0
00
5,4
00
9,0
00
6,3
00
58,7
00
58,7
00
1,6
83,8
97
280,8
57
252,7
71
308,7
68
350,7
62
490,7
38
1,6
83,8
96
48,5
51
263,4
71
242,5
63
78,8
00
440,0
00
610,5
12
141
2012/2
013
243,5
40
223,2
84
284,6
62
489,1
80
378,5
86
1,6
19,2
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-
433,8
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242,5
63
78,8
00
46,0
00
818,0
31
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Ca
pit
al
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rks
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bs
- R
oa
ds
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pit
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rks
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bs
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the
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00
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00
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oa
d M
ain
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ce
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00
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00
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00
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00
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00
Sto
rm D
am
ag
e20,0
00
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00
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00
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00
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00
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00
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ral
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e P
run
ing
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00
5,0
00
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00
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00
028,0
00
40,0
00
E141005
Pri
va
te W
ork
s28,0
00
10,0
00
9,0
00
7,0
00
1,0
00
1,0
00
28,0
00
Pri
va
te W
ork
s -
Du
mb
leyu
ng
Rd
170,0
00
28,0
00
25,2
00
32,0
00
18,4
00
66,4
00
170,0
00
E122006
Ma
int
Gra
din
g130,0
00
48,2
00
43,3
80
37,0
20
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00
0130,0
00
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fuse
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e R
eh
ab
ilit
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on
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00
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00
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00
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00
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Wo
olo
ram
a58,7
00
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00
18,0
00
5,4
00
9,0
00
6,3
00
58,7
00
To
tal
1,6
83,8
97
280,8
57
252,7
71
308,7
68
350,7
62
490,7
38
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83,8
96
To
tal
Ca
pit
al
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97
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78
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96
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tal
Op
era
tin
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00
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00
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20
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60
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00
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tal
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pe
nd
itu
re1,6
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4
Minutes of the Ordinary Council Meeting 27th August 2013
51
BRIEF SUMMARY:
To endorse the Plant Replacement Program.
BACKGROUND:
Each year Council reviews the Plant Replacement Program.
COMMENT:
This is an opportunity for members to be involved with future plant acquisitions. Once adopted,
the Plant replacement program will be used to calculate annual budget including plant
replacement reserve funding.
CONSULTATION/COMMUNICATION:
Nil
STATUTORY/LEGAL IMPLICATIONS:
Local Government Act 1995
POLICY IMPLICATIONS:
Nil
FINANCIAL IMPLICATIONS:
Impact on 2013/2014 Budget
STRATEGIC IMPLICATIONS:
Nil
VOTING REQUIREMENTS:
Simple Majority
PROPONENT: N/A
OWNER: N/A
LOCATION/ADDRESS: Shire of Wagin
AUTHOR OF REPORT: Manager of Works
SENIOR OFFICER: Manager of Works
DATE OF REPORT: 15 August 2013
PREVIOUS REPORT(S): Nil
DISCLOSURE OF INTEREST: Nil
FILE REFERENCE: N/A
ATTACHMENTS: 2013/2014 Plant Replacement Program
5.7 2013/2014 PLANT REPLACEMENT PROGRAM
Minutes of the Ordinary Council Meeting 27th August 2013
52
OFFICERS RECOMMENDATION
Moved: Cr. G T Hegarty Seconded: Cr. J L C Ballantyne
That Council endorse the 10 year Plant Replacement Program.
Carried 5/0
Minutes of the Ordinary Council Meeting 27th August 2013
53
Ye
ar
Re
pla
ce
me
nt
La
st F
ina
ncia
l
Pu
rch
ase
dP
eri
od
Ye
ar
(Ye
ars
)2012/1
32013/1
42014/1
52015/1
62016/1
72017/1
82018/1
92019/2
02020/2
12021/2
22022/2
3
2007 C
ate
rpil
lar
Gra
de
r2007/2
008
7200,0
00
225,0
00
2012 K
om
ats
u G
rad
er
2011/2
012
7215,0
00
2012 K
om
ats
u L
oa
de
r2012/2
013
5/6
170,0
00
180,0
00
190,0
00
2005 C
ase
Ba
ckh
oe
2005/2
006
10
-
110,0
00
2008 I
suzu
Tru
ck 1
3 t
***
2008/2
009
5/6
175,0
00
100,0
00
2012 I
suzu
Tru
ck 1
3 t
2012/2
013
5/6
175,0
00
90,0
00
Se
co
nd
Ha
nd
2006 I
suzu
Tru
ck 1
3 t
2006/2
007
10
60,0
00
-
2010 I
suzu
FR
R 6
00 6
T T
ruck (
P14)
2010/2
011
5/6
60,0
00
65,0
00
2010 I
suzu
NP
R 3
00 C
rew
Ca
b (
P21)
2010/2
011
5/6
50,0
00
55,0
00
2009 T
oro
Rid
e o
n M
ow
er
2009/2
010
417,0
00
19,0
00
21,0
00
2005 J
oh
n D
ee
re T
racto
r2005/2
006
10
65,0
00
2007 R
oll
er
Mu
lti-
tyre
2007/2
008
10
90,0
00
-
2009 D
yn
ap
ac S
tee
l R
oll
er
2009/2
010
10
130,0
00
2005 R
efu
se S
ite
Lo
ad
er
(Se
co
nd
Ha
nd
)2011/2
012
Ka
rch
er
Ro
ad
Sw
ee
pe
r (S
eco
nd
Ha
nd
)2012/2
013
7,5
00
Mit
sub
ish
i U
te (
P27)
2005/2
006
4/5
18,0
00
15,0
00
4 x
2 T
oyo
ta H
ilu
x T
top
(P
24)
2010/2
011
4/5
14,0
00
15,0
00
18,0
00
Mit
sub
ish
i U
te (
P26)
Gra
de
r U
te2005/2
006
10
22,0
00
-
4 x
2 T
oyo
ta H
ilu
x T
top
(P
25)
2010/2
011
4/5
14,0
00
15,0
00
4 x
2 T
oyo
ta H
ilu
x T
To
p (
P85)
Ute
2010/2
011
4/5
14,0
00
15,0
00
15,0
00
Jo
hn
De
ere
Mo
we
r2010/2
011
6
6,0
00
8,0
00
AT
V M
oto
r B
ike
2009/2
010
5,0
00
6,0
00
Sm
all
Pla
nt
Ite
ms
7,0
00
7,0
00
7,0
00
8,0
00
8,0
00
8,0
00
9,0
00
9,0
00
9,0
00
10,0
00
10,0
00
Skid
Ste
er
/ B
ob
Ca
t10
30,0
00
CE
O's
Ve
hic
le2012/2
013
19,0
00
10,0
00
10,0
00
11,0
00
12,0
00
12,0
00
12,0
00
13,0
00
13,0
00
14,0
00
14,0
00
Ma
na
ge
r o
f C
om
mu
nit
y &
Re
g S
erv
ice
s2012/2
013
28,0
00
-
10,0
00
-
12,0
00
-
12,0
00
-
13,0
00
14,0
00
Ma
na
ge
r o
f F
ina
nce
&
Co
rp S
erv
ice
s2012/2
013
214,0
00
-
10,0
00
12,0
00
-
12,0
00
-
13,0
00
14,0
00
Ma
na
ge
r o
f W
ork
s V
eh
icle
2012/2
013
215,0
00
-
15,0
00
-
16,0
00
-
16,0
00
-
18,0
00
18,0
00
2009 R
an
ge
r V
eh
icle
(S
eco
nd
Ha
nd
)2012/2
013
520,0
00
-
15,0
00
16,0
00
Do
cto
r's
Ve
hic
le2012/2
013
212,0
00
15,0
00
16,0
00
16,0
00
18,0
00
18,0
00
TO
TA
L437,5
00
239,0
00
313,0
00
235,0
00
342,0
00
324,0
00
322,0
00
282,0
00
309,0
00
171,0
00
335,0
00
RE
SE
RV
E F
UN
D
Openin
g B
ala
nce
217,8
83
102,6
88
107,3
09
87,1
38
151,0
59
112,8
56
82,9
35
66,6
67
94,6
67
93,9
27
223,1
54
Inte
rest
9,8
05
4,6
21
4,8
29
3,9
21
6,7
98
5,0
79
3,7
32
3,0
00
4,2
60
4,2
27
10,0
42
Tra
nsfe
r In
45,0
00
00
60,0
00
00
025,0
00
0125,0
00
0
Tra
nsfe
r O
ut
170,0
00
025,0
00
045,0
00
35,0
00
20,0
00
05,0
00
45,0
00
Clo
sin
g B
ala
nce
102,6
88
107,3
09
87,1
38
151,0
59
112,8
56
82,9
35
66,6
67
94,6
67
93,9
27
223,1
54
188,1
96
Mu
nic
ipa
l C
on
trib
uti
on
312,5
00
239,0
00
288,0
00
295,0
00
297,0
00
289,0
00
302,0
00
307,0
00
304,0
00
296,0
00
290,0
00
10
YE
AR
PL
AN
T R
EP
LA
CE
ME
NT
PR
OG
RA
M 2
01
32
01
4 -
20
22
/20
23
Minutes of the Ordinary Council Meeting 27th August 2013
54
6. GENERAL BUSINESS
Parking Issues on Arthur Road
Cr Cumming suggested the parking bay on the southern side of the road in front for
the Giant Ram be set back to allow more room for traffic to pass when vehicle are
parking in the area.
7. CLOSURE
There being no further business the Chairman thanked those in attendance and
closed the meeting at 6.08pm.
COMMITTEES RESOLUTION
Moved: Cr. I C Cumming Seconded: Cr. J L C Ballantyne
That Staff investigate options to improve parking on Arthur Road and provide
costings for widening of the area.
Carried 5/0
I certify that this copy of the Minutes is a true and
correct record of the meeting held on
22 August 2013.
Signed: ...............................................................
Presiding Elected Member
Date: ...............................................................
Minutes of the Ordinary Council Meeting 27th August 2013
55
11.3.1 TOWN DRAINAGE – TUDOR STREET
11.3.2 DRAINAGE AT COTTAGE HOMES
2250 COMMITTEES RECOMMENDATION & COUNCIL DECISION
Moved: Cr. G K B West Seconded: Cr. R C Walker
That the drainage at the Cottage Homes be undertaken with funding from Town
maintenance.
Carried 8/0
2249 COMMITTEES RECOMMENDATION & COUNCIL DECISION
Moved: Cr. G K B West Seconded: Cr. I C Cumming
That Council upgrade the drainage across Tudor Street as per the engineers report.
Carried 8/0
Minutes of the Ordinary Council Meeting 27th August 2013
56
Cr G Hegarty declared a Financial Interest in this item and left the meeting at
7.35pm.
BRIEF SUMMARY:
The shire is currently running a Toro 72 inch ride on mower/slasher that is used for
mowing the Recreation ground, school oval and also slashing other parks around the
town site.
BACKGROUND:
The shire is running a 72 in Toro mower/slasher to maintain their ovals and other
parks. This vehicle is in the plant replacement program. This vehicle is changed over
every 5 years. The mower is due to be changed over. There is currently $17,000 in
the 2013/2014 budget for the changeover.
COMMENT:
The shire has received a quote from John Paul at T-Quip for the changeover of a
72inch Toro Mower/Slasher at the cost of $12,000. There is $17,000 in the plant
replacement program of the 2013/2014 budget.
CONSULTATION/COMMUNICATION:
Nil
STATUTORY/LEGAL IMPLICATIONS:
Local Government Act 1995
POLICY IMPLICATIONS:
Nil
FINANCIAL IMPLICATIONS:
Allocations in the 2013/2014 Budget
PROPONENT: Manager of Works
OWNER: Shire of Wagin
LOCATION/ADDRESS: Shire of Wagin
AUTHOR OF REPORT: Manager of Works
SENIOR OFFICER: Chief Executive Officer
DATE OF REPORT: 15 August 2013
PREVIOUS REPORT(S): Nil
DISCLOSURE OF INTEREST: Nil
FILE REFERENCE: N/A
ATTACHMENTS: Quote: T-Quip
11.3.3 TORO MOWER
Minutes of the Ordinary Council Meeting 27th August 2013
57
STRATEGIC IMPLICATIONS:
Nil
VOTING REQUIREMENTS:
Simple Majority
This item be referred to the Ordinary Council meeting 27 August 2013.
Cr G Hegarty returned to the meeting at 7.50pm.
OFFICERS RECOMMENDATION
That the works committee except the quote from T-Quip to change the Toro
Mower/Slasher over with the allocation made in the 2013/2014 budget.
2251 COUNCIL DECISION
Moved: Cr. G R Ball Seconded: Cr. I C Cumming
That Council purchase a new Toro Z – Master G3 – 72” mower from T-Quip outright.
Carried 6/1
11.3.4 PURCHASE OF 13 TONNE TRUCK
2252 COMMITTEES RECOMMENDATION
Moved: Cr. G K B West Seconded: Cr. G R Ball
That Council call tenders to supply either a manual or automatic transmission new 6x4
thirteen tonne truck and two way tipping body as per Manager of Works specifications.
Carried 8/0
Minutes of the Ordinary Council Meeting 27th August 2013
58
11.3.5 PURCHASE OF A SKID STEER AND TRAILER
2253 COMMITTEES RECOMMENDATION & COUNCIL DECISION
Moved: Cr. G T Hegarty Seconded: Cr. C J Brockwell
That Council purchase a Skid Steer, Bucket and Ramps for the cost of $23,000.
Carried 8/0
2254 COMMITTEES RECOMMENDATION & COUNCIL DECISION
Moved: Cr. I C Cumming Seconded: Cr. J L C Ballantyne
That Council endorse the 2013/2014 Works Program with alterations to include the
Blackspot intersection of Ware Street and Dumbleyung Road and the footpaths on
Tavistock Street from Banks Lane to Ranford Street.
Carried 8/0
11.3.7 2013/2014 PLANT REPLACEMENT PROGRAM
11.3.6 2013/2013 WORKS PROGRAM
2255 COMMITTEES RECOMMENDATION & COUNCIL DECISION
Moved: Cr. C J Brockwell Seconded: Cr. I C Cumming
That Council endorse the 10 year Plant Replacement Program.
Minutes of the Ordinary Council Meeting 27th August 2013
59
11.3.8 PARKING ISSUES ON ARTHUR ROAD
2256 COMMITTEE RESOLUTION & COUNCIL DECISION
Moved: Cr. I C Cumming Seconded: Cr. J L C Ballantyne
The Staff investigate options to improve parking on Arthur Road and provide costings for
widening of the area.
Carried 8/0
Minutes of the Ordinary Council Meeting 27th August 2013
60
BRIEF SUMMARY:
Council has allocated funds to reconstruct the change rooms at the Wagin Memorial
Pool.
Various plans have been produced that have included aspects of the design that
Council and community have discussed.
BACKGROUND / COMMENT:
This is Stage 2 of the pool redevelopment and will finish this project.
The budget for this project is $500,000 made up of the following
Dept of Sport and Recreation $162,000
R4R $170,000
Shire of Wagin $168,000
Total $500,000
This figure needs to include demolition ($30,000), landscaping ($10,000) as well as
water & power connection.
Following on from an inspection tour and Council discussions the final two plans
have been prepared.
I consider that Plan A is more balanced and does accommodate all matters that have
been raised. This version can also be reduced in length either by reducing the shade
area at the south end of the building or the length of the community area. Plan B is
functional and would not look out of place.
PROPONENT: Chief Executive Officer
OWNER: Shire of Wagin
LOCATION/ADDRESS: Wagin Memorial Swimming Pool
AUTHOR OF REPORT: Chief Executive Officer
SENIOR OFFICER: N/A
DATE OF REPORT: 21st August 2013
PREVIOUS REPORT(S):
DISCLOSURE OF INTEREST: N/A
FILE REFERENCE: PRO 16
ATTACHMENTS: Nil
12. AGENDA ITEMS
12.1 WAGIN MEMORIAL SWIMMING POOL – RECONSTRUCTION OF CHANGE
ROOMS
Minutes of the Ordinary Council Meeting 27th August 2013
61
I would like Council to consider calling for expressions of interest by the end of
September 2013 with building starting early April 2014.
The proposed time frame would be: -
Call for Expression of Interest (EOI) 30th September 2013
Closure of EOI 30th October 2013.
Select preferred builder by 15th November 2013
Request preferred builder to submit tender 14th December 2013
Plans and specifications will need to be prepared by John De Snoo
The plans will need to be submitted to the Dept of Health for their endorsement prior
to the commencement of building.
CONSULTATION/COMMUNICATION:
Community Council
EHO Staff
STATUTORY/LEGAL IMPLICATIONS:
Health Act
Dept of Sport and Recreation
R4R
POLICY IMPLICATIONS:
Nil
FINANCIAL IMPLICATIONS:
Funding has been included in 2013/14 budget
STRATEGIC IMPLICATIONS:
Progress with Stage 2 of Wagin Memorial Pool complex
VOTING REQUIREMENTS:
Simple Majority
2257 OFFICER’S RECOMMENDATION & COUNCIL DECISION
Moved: Cr. G R Ball Seconded: Cr. G T Hegarty
That Council call for Expression of Interest (EOI) for the construction of the Wagin
Memorial Swimming Pool change rooms using plans A & B as presented.
Carried 8/0
Minutes of the Ordinary Council Meeting 27th August 2013
62
BRIEF SUMMARY:
This matter was brought to Council in June 2013. A number of Councillors met to
discuss the contents of the document and the changes were sent to Cindy Pearce to
comment and correction. This has now been done.
BACKGROUND:
The Shire of Wagin Volunteer Bushfire Brigade Guidelines and Operational
Procedures have been developed by the community DFES coordinator Cindy Pearce
and covers the shires that she looks after. The original document was tabled at the
last Bush fire Advisory meeting and subsequently reviewed by a number of
Councillors and sent to Cindy Pearce for correction. The document has now been
completed and can be endorsed by Council
CONSULTATION/COMMUNICATION:
Wagin Bushfire brigades
CBFCO
CEO
DFES
Adjoining Shires
STATUTORY/LEGAL IMPLICATIONS:
Nil
POLICY IMPLICATIONS:
New policy
FINANCIAL IMPLICATIONS:
Nil
STRATEGIC IMPLICATIONS:
Nil
PROPONENT: Chief Executive Officer
OWNER: Shire of Wagin
LOCATION/ADDRESS: Shire of Wagin
AUTHOR OF REPORT: Chief Executive Officer
SENIOR OFFICER: N/A
DATE OF REPORT: 21 August 2013
PREVIOUS REPORT(S): June 2013
DISCLOSURE OF INTEREST: N/A
FILE REFERENCE: FRC 2/1
ATTACHMENTS: Under Separate Cover
12.2 SHIRE OF WAGIN VOLUNTEER BUSHFIRE BRIGADE GUIDELINES AND
OPERATIONAL PROCEDURES
Minutes of the Ordinary Council Meeting 27th August 2013
63
VOTING REQUIREMENTS:
Simple Majority
This item lay on the table.
2258 OFFICER’S RECOMMENDATION
Moved: Cr. Seconded: Cr.
That Council endorse the Shire of Wagin Volunteer Bushfire Brigade Guidelines
and Operational Procedures as presented.
Minutes of the Ordinary Council Meeting 27th August 2013
64
BRIEF SUMMARY:
Council has the opportunity to use funds from the RDAF Round 5 program to
enhance the community. Two projects have been identified as worthy projects for
funding. These being
a) Community Park $60,717
b) Renovate War Memorial $25,000
In 2011 Council appointed a “Wagin Community Family Park” committee.
The members are:-
Mel Ball, P Francisco, H Brockway, L Smith, A Ward, L Finlayson, K Hamersley, D &
C Painter, T Brockwell, CEO & MFCS. The positions on this committee become
vacant as of 19th October 2013 and new members need to be put in place.
A public meeting was held on the 21st August 2013 to discuss the park and concept
plans etc that have been prepared.
BACKGROUND / COMMENT:
At the public meeting held on the 21st August 2013 names were put forward for a
committee to progress this community park. These people were: -
Dwight Kellow, Melanie Ball, Amber Ward, Kristine Hamersley, Rebecca West,
Arthur Pederick, Amy George, Londa Finlayson, Anne Patterson, Carole Drayton,
and Pippa Francisco.
As Council are involved in the project via land tenure, grant applicant, maintenance
and public liability issues I believe that Council should seek names from various
community services groups (Lions, WAGS etc) to form the committee for this project.
I would suggest that Council writes to the various groups seeking a representative to
this committee. I also believe that at least 3 Councillors and CEO or MOW should
also be on the committee
PROPONENT: Chief Executive Officer
OWNER: Shire of Wagin
LOCATION/ADDRESS: Shire of Wagin
AUTHOR OF REPORT: Chief Executive Officer
SENIOR OFFICER: N/A
DATE OF REPORT: 21st August 2013
PREVIOUS REPORT(S): N/A
DISCLOSURE OF INTEREST: N/A
FILE REFERENCE:
ATTACHMENTS: Nil
12.3 RADF ROUND 5 FUNDING – ESTABLISHMENT OF COMMITTEE LG ACT 5.9 –
WAGIN COMMUNITY FAMILY PARK COMMITTEE
Minutes of the Ordinary Council Meeting 27th August 2013
65
The work & planning that the current committee has done will be continued on with
by the new committee.
The terms of reference for the group should be: -
I. Develop concept plan for the Wagin Community Family Park
II. Consult with the Wagin community regarding the facilities within the
proposed park
III. Engage with stakeholders regarding services needed ie water,
sewerage, electricity
IV. Recommend to Council funding opportunities to further enhance the
park
V. Report to Council monthly initially on progress regarding the park
development
VI. RADF 5 Funding to be acquitted by April 2014
CONSULTATION/COMMUNICATION:
Community
STATUTORY/LEGAL IMPLICATIONS:
Nil
POLICY IMPLICATIONS:
Nil
FINANCIAL IMPLICATIONS:
Funding via RDAF 5 of $85,717
STRATEGIC IMPLICATIONS:
Community Park Project has been brought forward one (1) year due to the allocation
of the RDAF 5 Funding
VOTING REQUIREMENTS:
Simple
(Note – Majority needed to appoint the Committee)
2259 OFFICER’S RECOMMENDATION & COUNCIL DECISION
Moved: Cr. G K B West Seconded: Cr. C J Brockwell
That Council seeks nominations to form a “Wagin Community Family Park” as per
LG Act sec 5.9 comprising of 3 Councillors, CEO, MCRS, 3 community services
groups and community members.
The committee to be endorsed for a two (2) year period at the October 2013
Council meeting.
Carried 8/0
Minutes of the Ordinary Council Meeting 27th August 2013
66
BRIEF SUMMARY:
Local government elections are be to be held on Saturday 19th October 2013. There
are six (6) 4 year term vacancies and one (1) 2 year vacancy.
Advertising for the election has commenced.
Council also needs to resolve the following: -
1. In Person / In House election
2. Appoint CEO as Returning Officer
3. Adopt a Code of Conduct for the election
BACKGROUND / COMMENT:
Local government elections for 2013 are due the 19th October 2013. Adverting
through the WALGA joint scheme has begun, with nomination for the vacant seats
open on Thursday 5th September 2013 and close on Thursday 12th September 2013
at 4pm.
Those whose term have expired and are up for election are: -
Cr J G Shaw
Cr J L C Ballantyne
Cr C J Brockwell
Cr I C Cumming
Cr G K B West
Cr G T Hegarty
Cr E N Pugh – Resigned – 2 year vacancy
I have attached a copy of a “Code of Conduct” for the election that needs to be
adopted.
CONSULTATION/COMMUNICATION:
Council
PROPONENT: Chief Executive Officer
OWNER: Shire of Wagin
LOCATION/ADDRESS: Shire of Wagin
AUTHOR OF REPORT: Chief Executive Officer
SENIOR OFFICER: N/A
DATE OF REPORT: 21 August 2013
PREVIOUS REPORT(S): Nil
DISCLOSURE OF INTEREST: N/A
FILE REFERENCE: CNL 7
ATTACHMENTS: Code of Conduct
12.4 COUNCIL ELECTIONS 2013
Minutes of the Ordinary Council Meeting 27th August 2013
67
STATUTORY/LEGAL IMPLICATIONS:
As per Local Government Act 1995
POLICY IMPLICATIONS:
Nil
FINANCIAL IMPLICATIONS:
Cost included in 2013/14 budget
STRATEGIC IMPLICATIONS:
Nil
VOTING REQUIREMENTS:
Simple Majority
2260 OFFICER’S RECOMMENDATION & COUNCIL DECISION
Moved: Cr. I C Cumming Seconded: Cr. R C Walker
That Council
a) Adopt the “Code of Conduct” for the 2013 local government elections.
b) Conduct an in person / in house election.
c) That the Chief Executive Officer be appointed as Returning Officer for the
2013 election.
Carried 8/0
Minutes of the Ordinary Council Meeting 27th August 2013
68
SHIRE OF WAGIN
CODE OF CONDUCT
LOCAL GOVERNMENT ELECTIONS
The Shire of Wagin is committed to providing a reliable, efficient and quality service
during Local Government Elections. It is every officer’s responsibility to be courteous
and helpful when dealing with members of the public both on the telephone and in
person. We will strive to exceed our customer’s expectations by providing quality
services.
This code of conduct contains the principles and standards electoral officers are to
apply in performing their duties.
The charter for this Code of Conduct is contained in Regulation 8 of the Local
Government (Elections) Regulations, which provides:
“8 (1) This regulation applies to the ordinary elections to be held in
1999 and
to each subsequent election.
(2) The RO for any election to which this regulation applies is to prepare or adopt an electoral code of conduct for the election which aims to ensure that all electoral officers, act- (a) Lawfully; (b) Professionally; (c) Fairly and impartially; (d) With honesty and integrity; and (e) Without any conflict of interest,
In relation to the election.
(3) The RO is to provide each electoral officer with a copy of, or access to a copy of, the electoral code of conduct.
(4) An electoral officer is to observe and comply with the electoral code of conduct”.
OUR COMMITMENT
ACT LAWFULLY
We will –
Complete the Form 1 LG Declaration by Electoral Officer before acting Prepare – so that we are familiar with the Act and Regulations, and the duties
expected of us: ask questions so that uncertainties are resolved before election day; exercise care in carrying out duties and making decisions (penalties for electoral officers are high)
Abide by the detail of the Act, Regulations, and instructions issued, in performing all duties
Minutes of the Ordinary Council Meeting 27th August 2013
69
Maintain surveillance to ensure security of election papers and secrecy of the ballot
Report offences to the appropriate authority. We will not –
Make improper use of official information for the gain or detriment of any person, or falsify reports.
ACT PROFESSIONALLY
We will –
Dress in a manner which depicts the professional position we hold Open on time Behave in a consistently ethical, competent and reliable manner Be familiar with the Local Government Act and Regulations Obey promptly and lawful instruction of a supervising officer Observe “no smoking” policy
ACT FAIRLY AND IMPARTIALLY
We will-
Act impartially to serve the common good, while recognising that equity cab involve treating people differently according to their circumstances
Be polite and sensitive to customer needs : explain the reason for decisions Be alert to any attempt by candidates/scrutineers to gain an unfair advantage :
report any questionable activities in this regard to the appropriate authority Refrain from making comments of a party political nature, or about candidates or
local referendum issues, or policies of the Council.
We will not-
Solicit or accept gifts, fees, favours or remuneration of any kind, from a candidate or person assisting a candidate
ACT WITH HONESTY AND INTEGRITY
We will –
Advise if we cannot allow a vote, and why Have available a supply of Enrolment Eligibility Claim forms Invite aggrieved persons to exercise their rights of appeal or complaint Explain processes and procedures
DUTY OF CARE
As electoral officers we must exercise a duty of care in order to fulfil our obligations
effectively and without causing harm. Such a duty of care includes –
Enduring the efficient and effective use of the resources placed at our disposal Being accountable for the use of those resources; and Setting an example by supporting and monitoring ethical behaviour
Minutes of the Ordinary Council Meeting 27th August 2013
70
ACT WITH NO CONFLICT OF INTEREST
Electoral officers are to act without conflict of interest.
Generally, a conflict of interest exists if the relationship between a prospective
electoral officer and a candidate is such as could influence, or be seen by others to
influence, the partiality with which electoral provisions are administered.
Examples of “closely associated” relationships an officer could have to a candidate
where a conflict of interest might arise include:
A spouse (includes defacto) of the candidate A parent of a candidate A close relative of a candidate AA partner of a candidate An employer of a candidate A trustee, if a candidate is a beneficiary Associated through his/her spouse who is living with the officer and is
(a) parent of a candidate living with them (b) partner of candidate (c) an employer of a candidate or (d) a trustee, if a candidate is a beneficiary
If any officer has such a “close association” or is the director of a company
associated with a candidate they must disclose the relevant detail to the RO and
accept that person’s judgement as to whether or not the “interest’ should preclude
their engagement as an electoral officer.
Adopted by the Wagin Shire Council at its ordinary meeting of Council on the
XXXXXXXX
Cr. Phillip Blight – President Peter R Webster – CEO
…………………………….. ……………………………………
Minutes of the Ordinary Council Meeting 27th August 2013
71
BRIEF SUMMARY:
A number of issues arose from the recent Regional Waste Site meeting: -
I. Name of Group
II. Election of Chairman
III. Council representatives + proxy
BACKGROUND / COMMENT:
This group needs to progress a number of issues over the next few months as the
DEC works approval should be granted and all will be in readiness for development.
At the most recent meeting of the group it was resolved that once the results of the
drilling program is known that work start on planning approvals and public
consultation for the site. This work is to be undertaken by URP.
The meeting also discussed
a) The need for a permanent Chairman to oversee the implementation of this
project. Resolved that nominations be called to chair this group.
b) Name of the group to be “Upper Great Southern Regional Waste Site.
c) Council to nominate a representative plus proxy representative.
d) The need for a part time Executive Officer.
e) Meeting frequency of meeting - every 3 months or as required.
The plan of the area being assessed is also attached. It would appear that the area
of the refuse site is only 10.2ha??????? – More details are being sort.
CONSULTATION/COMMUNICATION:
Adjoining Shires
Consultant – Lindsay Stephens
STATUTORY/LEGAL IMPLICATIONS:
Comply with DEC licence
POLICY IMPLICATIONS:
Nil
PROPONENT: Chief Executive Officer
OWNER: Regional Waste Group
LOCATION/ADDRESS: Cuballing
AUTHOR OF REPORT: Chief Executive Officer
SENIOR OFFICER: N/A
DATE OF REPORT: 21 August 2013
PREVIOUS REPORT(S):
DISCLOSURE OF INTEREST: N/A
FILE REFERENCE: HLT 13/4
ATTACHMENTS: Nil
12.5 REGIONAL WASTE SITE
Minutes of the Ordinary Council Meeting 27th August 2013
72
FINANCIAL IMPLICATIONS:
Council’s contribution to share of cost included in 2013/14
STRATEGIC IMPLICATIONS:
Creation of Regional Waste site
VOTING REQUIREMENTS:
Simple Majority
2261 OFFICER’S RECOMMENDATION & COUNCIL DECISION
1. Name of Group
Moved: Cr. R C Walker Seconded: Cr. G R Ball
That Council supports the name “Upper Great Southern Regional Landfill Site” for
this project.
Carried 8/0
2262 OFFICER’S RECOMMENDATION & COUNCIL DECISION
2. Chair Person
Moved: Cr. R C Walker Seconded: Cr. G K B West
That Council nominate Cr Roger Newman as Chair person of the Upper Great
Southern Regional Landfill Site.
Carried 8/0
2263 OFFICER’S RECOMMENDATION & COUNCIL DECISION
3. Council Representative
Moved: Cr. G K B West Seconded: Cr. J L C Ballantyne
That Council endorses Cr Ron Walker as its representative with Cr Blight as the
proxy in Cr Walkers absence.
Carried 8/0
2264 OFFICER’S RECOMMENDATION & COUNCIL DECISION
4. Part Time Executive Officer
Moved: Cr. G K B West Seconded: Cr. G T Hegarty
That Council supports the employment of a part time Executive Officer for this
project of developing a Regional Landfill facility.
Carried 8/0
Minutes of the Ordinary Council Meeting 27th August 2013
73
BRIEF SUMMARY:
A request that the policy regarding outbuildings in the town-site of Wagin be varied to
allow a greater height of a shed.
BACKGROUND:
Council has a policy regarding the development of outbuildings in the town-site of
Wagin (Policy 16 Health, Building and Planning) attached, that limits the sizes of
outbuildings within the town-site of Wagin.
Part viii) of the policy states “the wall height of any outbuilding shall not exceed 3
metres or 3.9 metres at the apex of a pitched roof unless otherwise approved by
Council”
The request by the applicant, on behalf of the owner, is that Council approves a shed
with a wall height of 3665mm and an apex height or 4200mm.
COMMENT:
The property in question is on the corner of Sirdar and Ventnor Streets and is 1.55Ha
(15500m²) in size.
The proposed shed will be 12m x 9m (108m²) and constructed out of colorbond®
steel.
Although a large block, the proposed location is setback just the minimum distances
from front (6m) and side boundaries (1.5m), plan attached.
The reason given for the request for the higher shed is “clearance for a horse float
and is looking into buying a car hoist so requires more clearance height”.
Council is required to approve the application before a building permit can be issued.
Council has previously approved sheds larger than that permitted, both for overall
size and increased height.
This is a large property that is zoned Residential and certainly has the capability of
being subdivided at a later stage.
The proposed shed will be right on the prescribed setback distances which is their
right, although with such a large property in could have been setback further which
might have made it a bit less conspicuous.
PROPONENT: D Smith
OWNER: S Kornaus
LOCATION/ADDRESS: Lot 358 (56) Sirdar Street Wagin
AUTHOR OF REPORT: Health and Building Officer
SENIOR OFFICER: Chief Executive Officer
DATE OF REPORT: 22.8.2013
PREVIOUS REPORT(S): Nil
DISCLOSURE OF INTEREST: N/A
FILE REFERENCE: A831
ATTACHMENTS: Nil
12.6 PLANNING APPLICATION – OVER SIZED SIDE – LOT 358 (56) SIRDAR
STREET WAGIN
Minutes of the Ordinary Council Meeting 27th August 2013
74
CONSULTATION/COMMUNICATION:
The setbacks were checked with the Shires consultant Town Planners.
STATUTORY/LEGAL IMPLICATIONS:
Shire of Wagin Town Planning Scheme #2, Policy Manual
POLICY IMPLICATIONS:
Council has a policy that sets out permitted shed sizes and heights. This was only
very recently reviewed by Council and was advertised to the public.
However, although in most instances the constraints of the policy are acceptable,
there will always be the odd occasion where a larger shed or a higher shed will be
requested.
Each case is considered on its merits and does not directly impact on the intent of
the policy.
FINANCIAL IMPLICATIONS:
Nil
STRATEGIC IMPLICATIONS:
This is a large property and therefore a larger shed could be considered. In this case
the shed size is adequate, it is the increased height that is being requested.
The request does not set a precedence and could be approved.
VOTING REQUIREMENTS:
Simple majority
2265 OFFICERS RECOMMENDATION & COUNCIL DECISION
Moved: Cr. R C Walker Seconded: Cr. C J Brockwell
That the owner of Lot 358 (56) Sirdar Street Wagin be permitted to develop the property
by erecting a 12m x 9m x 3.6m wall height colorbond® clad shed in the position indicated
on the site plan submitted with the application form.
Carried 7/1
Minutes of the Ordinary Council Meeting 27th August 2013
75
BRIEF SUMMARY:
A Works Report is provided for Councils information.
BACKGROUND:
Council has previously requested that this information be presented at the Ordinary
Council meetings.
COMMENT:
Works Completed
Description
FARROW ROAD
Clear widen and gravel sheet 2.5km
COLLANILLING ROAD
Clear widen and gravel sheet 3km
RURAL TREE PRUNING Various Rural roads
Future Works
Description
PUNTAPIN PIPE LINE
Brookfield Rail sent the shire a works notice
to remove the pipe from there culvert and
place a steel sleave under the railway line.
DONGOLOCKING
Clear widen and gravel sheet shoulders 3km
WARUP SOUTH
Clear widen and gravel sheet 3km
NORRING/DELLYANINE
Clear widen and gravel sheet 2.5km
PROPONENT: N/A
OWNER: N/A
LOCATION/ADDRESS: Shire of Wagin
AUTHOR OF REPORT: Manager of Works
SENIOR OFFICER: N/A
DATE OF REPORT: 21st June 2013
PREVIOUS REPORT(S): N/A
DISCLOSURE OF INTEREST: N/A
FILE REFERENCE: N/A
ATTACHMENTS: Capital Works Program
13. REPORTS OF OFFICERS
13.1 WORKS REPORTS – AUGUST 2013
Minutes of the Ordinary Council Meeting 27th August 2013
76
On Going Works
Description
RURAL ROADS Bitumen Patching as time permits
MAINTENANCE GRADING
Grading eastern side of shire
BITUMEN SHOULDERS 80% Completed as rain permits
Down Time
Description
Nil
Other
CONSULTATION/COMMUNICATION:
N/A
STATUTORY/LEGAL IMPLICATIONS:
N/A
POLICY IMPLICATIONS:
N/A
FINANCIAL IMPLICATIONS:
N/A
STRATEGIC IMPLICATIONS:
N/A
VOTING REQUIREMENTS:
Simple Majority
Cr West left the meeting at 8.20pm and returned at 8.21pm.
2266 OFFICERS RECOMMENDATION & COUNCIL DECISION
Moved: Cr. G R Ball Seconded: Cr. G K B West
That Council adopts the Works Management Report comprising of the Works Progress
Report for August 2013.
Carried 8/0
Minutes of the Ordinary Council Meeting 27th August 2013
77
BRIEF SUMMARY:
The following report details the activities of this Division for July and August 2013. I
was away at a Conference and Annual Leave for 3 weeks in July so hence this is a 2
monthly report.
COMMENT:
PROPONENT: Manager of Community & Regulatory Services
OWNER: Manager of Community & Regulatory Services
LOCATION/ADDRESS:
AUTHOR OF REPORT: Carolyn Webster
SENIOR OFFICER: Chief Executive Officer
DATE OF REPORT: 21 August 2013
PREVIOUS REPORT(S): N/A
DISCLOSURE OF INTEREST: N/A
FILE REFERENCE: N/A
ATTACHMENTS: Nil
Item
Notes
Townscape Councillors might note the new town cleanup activity at the Arthur
River Road entrance to town. Again we have been fortunate in
having a local Noongar family undertaking a major clean up
around the “Old Well”. Already we have tourists stopping and
many locals visiting this place. Many people were unaware of its
existence.
The Works Crew will host a BBQ on Friday and these great people
will be presented with certificates of appreciation.
I am trying to locate some additional funding to pay these
volunteers as they are keen to work on a number of other locations
around the Shire, all of which will be positive to tourism.
This meeting will also consider the recommendations of last
month’s Townscape Meeting.
Health and Aged
Care
Wayne Coles from Narrogin KEEDAC visited and described a
mens health program for local Noongar men. No progress reports
have been received from him as yet.
A Quality Audit on our HACC Services is about to take place.
Reports from VERSO Consultants gave some very positiv
e feedback on how well our particular HACC service was running.
13.2 MANAGER COMMUNITY AND REGULATORY SERVICES REPORT – AUGUST
2013
Minutes of the Ordinary Council Meeting 27th August 2013
78
Asset
Management
The final drawings for the new buildings at the Swimming Pool
are now awaiting final approval of the Council. These will then be
put out to tender in preparation for the building works to start in
April.
The Giant Ram repair and paint project is awaiting final costings on
the working platform hire. As the painter will be using a 2 part
epoxy then it can only be done during fine weather, the contractor
is aware of our need to complete this at the earliest possible date.
CEO new house, see CEO Report.
The new Wedgecarrup Firetruck Shed is almost complete. Final
plumbing, electrical and some painting will see this job complete
within the next 2 weeks.
I have met with the RSL and discussed their ideas in respect to
upgrading/cleaning the War Memorial. Some ANZAC Grant
monies may need to be added to complete this area. We are also
trying to locate some artillery guns. More on this as plans
materialise.
The Arnott St House will be rented to the new Pool Manager as
from October. Other rental options are being explored to
accommodate our new Manager of Finance and Corporate
Services.
Community
Development
We are proposing to host 2 workshops in collaboration with
Narrogin One Life on 18th September. The very popular
motivational speaker Jason Clarke will hold one for the general
public followed by a second involving the WEDAC. Jason attracted
huge audiences in Narrogin last month and we are securing his
time and energy at no cost. His topic will be Sustainable
Communities.
The 4WDL hosted the Wheatbelt Integrated Aged Support and
Care Solutions consultants in Wagin this month. Key findings
included that our sub region will require 45 more High Care beds
over and above our existing 32 beds. That there will be more Home
Care packages and more people will remain in their own homes
making it necessary for more people to be employed in providing
home based services. Places such as Waratah Lodge will change
from Low Care to predominately High Care in the future.
Additionally the governments Ageing in Place will also see beds as
generic and not high or low care. There are some interesting future
possibilities for Wagin and these will be explored more at a
Solutions finding meeting in Perth Mon 10th Sept 2013.
The proposed Community Park planning has received
Minutes of the Ordinary Council Meeting 27th August 2013
79
considerable support. There is to be a community Meeting this
week and feedback from that will be reported later. The feeling of
the Shire is to brand and promote this as an intergenerational park
that allows whole families the opportunity of recreating together.
A new Committee to drive this project will be elected at the
meeting.
A new online facility has been developed by Neighbourhood
Watch in collaboration with the Police department’s E-watch it
is an online community safety and crime prevention initiative. An
email based system that connects residents to their local police and
shire. They will receive regular email updates on crime trends and
statistics, safety initiatives, emerging issues and events that are
specific to their area. Supported by WALGA and is free. It
initiated in City of Gosnells. We have participated in the training
program and will be working conjointly with our local police.
Tourism and
Promotion
It is hoped that following this council meeting we will be in a
position to convene a new Tourism and Promotion Committee
early next month under the Parent Committee of WEDAC.
Integrated
Planning
Refer to CEO Report.
O S & H I received a notice from our OSH consultant, John Appleyard who
has reported a serious safety problem with side tipper trucks.
The MOW is to apply the necessary safety check on our vehicle.
Library/Gallery
The Librarian reported that approximately 90 people a week are
using the library. This is a significant increase in user
numbers and we congratulate Stephanie Dimmock and Sharon
Diver in the work they are doing and all the innovative ideas they
are implementing. They are currently planning a book signing and
lunch with the international author Anna Jacobs who lives part of
her year in WA and the rest in the UK .This will be a first for Wagin.
Local Emergency
Management
See separate Report from Cindy Pearce.
Sport and
Recreation
The new CDO and Sport and Recreation officers are settling in
well. A Sport and Rec program will advertised this week and we are
looking at the introduction of some new sports that will hopefully
engage more people across Wagin.
Tae Kwon-do classes now have more than 30 participants and
we are looking at the possibility of introducing Rugby in some form
and reintroducing Mixed Netball.
The CDO managed to attract 16 club members to a Grant
Writing workshop this month. They came away equipped with skills
that will enable them to hopefully successfully apply of much
needed grant monies.
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80
CONSULTATION/COMMUNICATION:
N/A
STATUTORY/LEGAL IMPLICATIONS:
N/A
POLICY IMPLICATIONS:
N/A
FINANCIAL IMPLICATIONS:
N/A
STRATEGIC IMPLICATIONS:
N/A
VOTING REQUIREMENTS:
Simple Majority
2267 OFFICERS RECOMMENDATION & COUNCIL DECISION
Moved: Cr. G R Ball Seconded: Cr. R C Walker
That Council receive and endorse the Manager of Community and Regulatory Services
report.
Carried 8/0
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COMMENT:
1) RESIGNATION – CR PUGH
Cr Pugh has tendered his resignation from Council effective18th October 2013. Cr Pugh has serviced a total of 21years on Council. A copy of his resignation is attached. Advertising for his vacant seat is being undertaken as part of the election process.
2) REGIONAL WASTE SITE
Preliminary drilling has been undertaken and a report is currently being
prepared by Lindsay Stephens for consideration. Lindsay Stephens will also
be lodging the application for works approval to use the site if the drilling
results prove satisfactory.
A Number of matters came from the meeting: -
a) Name of the Group to be “Upper Great Southern Waste Site”
b) Council representation – seeking constant representation from Council,
need to nominate representatives.
c) Election of Chair – Need for a Elected member to Chair this group for a
period of up to two years.
d) If soil samples prove satisfactory work to commence on the zoning and
development approval through the Shire of Cuballing.
e) Seek the services of an Executive Officer for the group. Steve Friend is to
undertake this role until a suitable person is found.
3) CEO HOUSE – MARKS COURT WAGIN
Work continues on the new CEO house. The house footings have been
poured and frames erected. The bricks should start being laid week starting
20th August 2013.
Approval has been given for this subdivision and amalgamation. The
conditions imposed were that the easements needed to be created on the new
titles and this is being finalised.
PROPONENT: Chief Executive Officer
LOCATION/ADDRESS: Shire of Wagin
AUTHOR OF REPORT: Chief Executive Officer
SENIOR OFFICER: N/A
DATE OF REPORT: 21 August 2013
PREVIOUS REPORT(S): N/A
DISCLOSURE OF INTEREST: Nil
FILE REFERENCE:
ATTACHMENTS: 1) Letter of Resignation – Cr Pugh
2) Concept plan
13.3 CEO REPORT – AUGUST 2013
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A number of minor amendments have been made to the design. These are
a) Kitchen layout has been modified
b) Garage – Now to be one large single door instead of two single door openings.
c) Large window in Main bedroom will be filled in. d) Door on inside laundry not to be installed and to be relocated to opening from
Activity room to Laundry. e) Doors on Home Theatre to open inwards and not outwards towards the dining
room. f) Check size of windows between activity room and Family room?
We are also obtaining quotes for the rear retaining wall.
4) COUNCIL PROJECTS
Whilst Council has agreed to two projects for Round 5 of RDAF funds there is
still a need for a few small projects to be agreed upon.
I would like Council to consider one or two projects under $30,000 that could
be used if grants become available etc. Any thoughts?
The CEO would like to suggest: -
Cemetery upgrade
Mobile grandstand
Shade sails at Skate park
SES building at Recreation Ground
Water tanks at airport for water bombers
5) WALGA – LOCAL GOVERNMENT CONVENTION – 7TH AUGUST TO 9TH
AUGUST 2013
Cr’s Blight, Ball, Walker & Ballantyne as well as the CEO attended the 2013
WALGA Convention. I thought that it was an improvement on previous years
with the speaker being of very high quality. We are trying to obtain copies of
these talks.
I thought the Minister for Local Governments speak was of little substance in
view of the reforms that had recently been announced. I also thought the
WALGA AGM lacked impact in view of the metropolitan reform. There were
only 13 motions debated with little debate being had except of the censure
motion regarding comments made by the President of WALGA.
6) CONCEPT PLANNING – POOL / LIONS PARK AREA
One issue that I believe has arisen because of the Community Park is the future planning of the Pool area, Lions Park and Community Park. The area is not big in area but does contain some of Council more important structure – War Memorial, Swimming Pool, Lions Park etc. I believe that Council should consider developing a concept plan for the area. A sample of what was done in Kondinin is attached. The idea would be to identify area of future development, car parking etc so the area is not just developed because of a good idea. Councils thought on this would be welcomed.
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WASTE AND RECYCLING CONFERENCE – FREMANTLE - 11TH – 13TH
SEPTEMBER 2013
Cr Walker and the CEO will be attending the annual Waste & Recycling Conference in Fremantle in September 2013. The conference covers a wide range of topics including site visits to a number of recycling facilities in Perth.
7) RANGER – CONTRACT
The services of a contract ranger have been engaged to “Door Knock” the Wagin townsite regarding the new Cat Act, Dogs generally and attempt to move a number of roosters out of town. A number of comments about the number of roosters in town have been received at the Shire Office. The Ranger will be here for 4 days starting the 26th August 2013.
8) EXTRACTIVE INDUSTRY – G WARD
As part of this Extractive Industry approval given in August 2010 to Mr Ward, a condition that was imposed was that these conditions would be reviewed annually. I intend to do this over the next month after consultation with the Manager of Works
9) LOCALEYE – APP
Mr Zac Donovan & Tony Brown from WALGA recently addressed the Economic Development Committee about the possibilities of this App. A demonstration was given and it will be useful tourist & business site. WALGA have done a lot of the work however additional can be added. The Shire President may care to comment.
10) MORTON SEEDS – PLANNING APPROVAL – OBJECTION RECEIVED –
(THESE COMMENTS ARE FROM URP) Still awaiting comments from Water Corporation on the matter. The submission that was received by the Shire realised concerns regarding the following: - i) existing ash stream intensifying and causing damage to boundary
fencing and nearby trees (water logging roots); ii) vibrations from the facility; and iii) use of mains water. The advertising period closes on 23 August 2013
and given the next scheduled meeting is 27 August 213, we have advised the current submitter that the matter will be presented to Council at the scheduled meeting in September 2013.
11) MEETING AND UPCOMING EVENTS
SOUTH WEST ABORIGINAL LAND & SEA COUNCIL – 4TH SEPTEMBER 2013 – 3PM It is proposed to hold a meeting between Council and the SWALSC to discuss
the South West Native Title settlement. The meeting is to be held on the 4th
September 2013 commencing at 3pm. A circular will be sent out closer to the
time.
AGED HOMES OFFICIAL OPENING 6TH SEPTEMBER 2013 - 2PM The official opening of the newly completed Aged Units in Wagin will be held on Friday 6th September 2013 starting at 2pm. Hon T Waldron MLA will open the units. Invitations have been sent out.
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AIRPORT OFFICIAL OPENING 12TH OCTOBER 2013 – 12NOON Official opening of the Wagin Airport is Saturday 12th October 2013 at 12noon at the Airport Invitations have been sent out. The opening has been advertised in aero club news and a number of planes are expected at the opening
a) Elected Members
Cr Ballantyne provided feedback on attending the Local Government Convention
recently. He thanked Council for the opportunity to attend and reported that he felt
attending the convention was worthwhile. He reported that the sessions he attended,
were both interesting and informative.
Cr Walker attended Local Government week and endorsed Cr Ballantyne’s
comments also reporting the guest speaker’s provided excellent and enjoyable
sessions. Cr Walker commented that it was pleasing to see the Shire of Wagin logo
included on the Well Aged Program’s brochure.
Cr Ball reported he has attended the local government convention and also endorsed
the above comments.
Shire President Cr P Blight advised that he had attended the following meetings and
functions:
1/08/2013 Special Council Meeting – Draft Budget
7/08/2013 Local Government Convention – Cr Blight provided a
report on the WALGA convention and the WALGA
AGM.
19/08/2013 Community Resource Centre meeting
20/08/2013 Special Council meeting – Adoption of Budget
23/08/2013 Central Country Zone meeting – Pingelly
2268 OFFICERS RECOMMENDATION & COUNCIL DECISION
Moved: Cr. I C Cumming Seconded: Cr. C J Brockwell
That Council receive and endorse the Chief Executive Officers report.
Carried 8/0
14. ANNOUNCEMENT OF PRESIDENT AND COUNCILLORS
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85
b) Officer’s
Nil
Nil
Nil
The meeting closed at 9.11pm.
15. URGENT BUSINESS INTRODUCED BY DECISION OF THE MEETING
16. CONFIDENTIAL BUSINESS AS PER LOCAL GOVERNMENT ACT s5.23(2)
17. CLOSURE
I certify that this copy of the Minutes is a true and
correct record of the meeting held on
27 August 2013.
Signed: ...............................................................
Presiding Elected Member
Date: ...............................................................