Ship management operations simplified and redefined using a

web based integrated fleet management system

Mark Moerman, Managing Director, SDSD

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Why simplify and re-define?

Solution = Web based fleet and asset management

Common challenges

Remote Access issues

High Deployments costs (On Vessel and Shore)

Standalone modules issues – lack of common data usage

Compliance Issues (Eg: IMO,OCIMF)

Lack of Company Specific Workflow

Lack of Management BI tools for analysis

Difficult to Monitor (Certificate expiry, Maintenances, Purchasing etc)

Complex software usability and maintenance issues

Frequent reliance on paper based systems

Branch Offices

Manning Offices

Head Office

MAMS Office-server

Internet Email

attachment

Data/Email Data/Email Data/Email

MAMS MAMS MAMS

Android, iPhone/ iPad

Technical flow of a web based system

Built-in business intelligence for performance monitoring/ reporting, using tools including dashboards, charts and reports for key analysis

Reduced Hardware dependency Provides access to all offices via secured online access without additional hardware cost for you

Web based Access system anytime, anywhere through mobile devices Smart devices

Compliance Enables regulatory compliance with latest IMO, OCIMF guidelines

Re-defining and simplifying systems: What do users need?

Low footprint No software installation on all onboard computers needed - only one PC required accessing app via LAN

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Integrated Fleet Management Covering all aspects of ship management data in a single, easy to maintain system.

Multilingual System Data entered in native language e.g. ελληνικά, 中國的 and ภาษาไทย

Enhanced Monitoring Process monitoring with proactive Email alerts and notifications

Customizable Software Thoroughly based on your organizational requirements

Easier To Support Compared to old client-server technology

Re-defining and simplifying

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Consistent look and feel throughout Minimizing training needs for users

How a move to a web based fleet and asset management system improved

cost, compliance and control

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• Malaysian ship owner and oil tanker fleet operator

• Spreadsheet and non-standard paper based manual systems

• Now receive up to date status reports via iPads and smart phones

• Significantly improved its regulatory Safety compliance, cost control, crew and inventory management through the installation: PMS Risk Assessment Crew Management Document Management Environment Management modules

• Installed across 8 vessels and shore based

offices, which comply with OCIMF, IMO and TMSA requirements.

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Semua Shipping: Compliance, Cost & Control

Compliance Issues •Issues clearing audits.

•Lack of control over ISM manuals with missing files and incomplete data.

•Shell Petroleum Chartering audit required new specialized automated Planned Maintenance System.

•Removed the risk associated with paper based reporting by moving to an electronic system.

•Successfully cleared compliance audits and inspections due to effective Safety workflows, electronic forms and document management on board vessels by amongst others:

Shell ISM Port State Control SIRE

Semua Shipping (Malaysia – Case Study) – Improving Compliance, Cost & Control Improving Compliance

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Remote Access Issues •Issues sharing data, reporting and getting up to date accurate data.

•Technical and fleet managers have immediate access to relevant business intelligence, built in reports and dashboards via smartphones and tablets, as well as in the office and on vessels.

•No need to install bespoke applications on smartphones, tablets and PCs.

•Security is guaranteed – suitable for ‘Bring your own device’ policies.

Semua Shipping (Malaysia – Case Study) – Improving Compliance, Cost & Control Improving Control

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Crew Management Reporting & Control •Crew details were managed separately across spreadsheets which was difficult to monitor and to report on.

•With MAMS, Semua now meets OCIMF regulations and are able to track and report crew data effectively.

•Semua now also have MAMS Rest Hour for monitoring non conformities in line with regulations.

Maintenances Cost Control

•Manual maintenance control systems resulted in vessels failing to complete regular schedules and increased costs.

• With the MAMS PMS module the company now manages maintenance efficiently and pro-actively, with minimized breakdown costs.

Semua Shipping (Malaysia – Case Study) – Improving Compliance, Cost & Control Improving Cost and Control

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Inventory Cost Control •Lack of inventory control resulted in much higher costs as spares were demanded in an ad hoc manner outside of the budgetary control.

• With MAMS the company now has complete control over spares ordering and inventory costs are controlled.

MAMS Alerts

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MAMS Reports

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MAMS Reports

MAMS Dashboard

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MAMS Dashboard

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Crew Management is enables companies to have a clear view of crew CV data, payroll, relief plan, appraisal and training. The web based design means that login can be given to head office, branch office, manning offices and travel agents in a secure environment.

E-Procurement Management is advanced tool designed to optimize the purchasing process. Modules include requisitions, request for quote (RFQ), supplier details, online quotations, quote comparisons, online approval, purchase orders and invoices.

Risk Assessment is a customizable tool enabling hazard identification & control measures. Fleet wide risk assessments can be preloaded based on the individual Shipping company requirements, enabling shore staff to acknowledge risks.

Rest Hours is the quick and easy online tool to maintain shipboard working arrangements and record crew rest hours, providing comprehensive analysis and monitoring on non-conformities and breaches. It complies with ILO, OCIMF, MLC 2006 and guidelines.

Planned Maintenance provides comprehensive fleet wide maintenance status, including, inventory management (spare, stores, etc.), maintenance jobs, defect tracking, condition monitoring, inspections and surveys.

Safety Management is a comprehensive tool enabling vessel owners and operators to manage safety, reduce risk, prevent human injury or loss of life, and follow best practices. Key features include near misses/accident reporting, safety meeting, non-conformity, safety drills and others.

Document Management enables managers to organize company ISM manuals, circulars and files with revision control options. The system is designed with approval processes and advanced search options.

Forms Management enables Ship staff to fill in the the daily, monthly and weekly forms and checklists in electronic format and send it directly to the office through the system instead of via huge email attachments and hard copies.

Environmental Management provides information on bunker consumption and emissions on a monthly, yearly and quarterly basis and is compliant with the MARPOL Annex VI guidelines for Ship Energy Efficiency Management Planning .

MAMS Modules Overview

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Minimize repair costs: Built in detailed PMS job schedules will proactively alert on PMS jobs by rank/ maker frequency, facilitating a reduction in machinery breakdowns, ensuring maintenance is carried out on time.

Reduce IT overhead costs: In comparison with traditional Citrix or VPN systems, the online design of MAMS reduces hardware costs, and does not require PC upgrades on board.

Reduce maintenance and inventory cost: The system is designed to monitor and order spares and inventory items at the right time.

Maximize fuel efficiency: The advanced tools and reports monitor oil consumption, and can assist you in a consumption cost.

Affordable and Flexible Contract Terms: We offer terms to suit each client’s budget requirements with the aim of sustaining longer term relationship.

On demand monitoring & reporting: Smart devices enable users have relevant operational data available anytime, anywhere – allowing fast informed decision making on productivity and operational costs.

Plug and Play Extendable platform: Users can extend the use of MAMS platform in line with operational needs as and when required.

Monitor budgetary spend: The E-Procurement and Crew Modules reduce bottlenecks and allow you to tighten processes.

Benefits Derivable From Deploying MAMS

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• SDSD is a UK based company (previously known as Strategic Software Ltd/Strategic Dataworks Ltd). • We have supported the maritime industry through specialist software development and technology

services since 1983. • We have over 600 large and medium sized clients worldwide. • Our portfolio includes leading commodity messaging, S&P and chartering software, charter party editing

software and new web based fleet and asset management software and other products and services for maritime professionals.

• In addition we work with specialist partners to bring an extensive marine technology and services portfolio to our clients. We also work with Shipping and Maritime Associations worldwide.

• We are a global company with offices in London, Athens, Sofia, Plovdiv, Wroclaw, Istanbul, Singapore, Kuala Lumpur, Labuan, Lagos, Port Harcourt and Chennai.

About SDSD

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• Flexibility: We ensure every aspect of the bespoke client project is matched to their needs. From the specification, methodology that we use, contractual arrangements and training, we create a unique solution for each business.

• Reliability: Our technical expertise ensures that projects are delivered quickly and reliably. We look at future scalability, considering not just the software today but how we can adapt in line with our clients long term goals.

• Responsiveness: We are a truly global company. We offer local support across Europe, Asia Pacific and Africa, meaning that you work with people in your time zone, who speak your language and understand your business.

Our Competencies

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With a wealth of experience in maritime software development, project management, training and ongoing support; we are proud of the competencies we have built over our 30 year heritage:

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Marine Safety training videos

Digitalization of Technical manuals & drawings

Software for Messaging, Chartering, S&P, Position lists and Fixtures

Software for Editing Charter Party documents Software for online Lay time Calculations

Operations Software Software for risk, voyage analysis, pre and post fixture

Agency Software Software for Agency Operations management

Shipping accounting Software from AIS

Air, land and sea communications solutions

Global vessel Data

E-whiteboards & data sharing software

Cargo & vessel matching software

Hydrographic surveying software

Safety, Security & Connectivity solutions

Matrix MAMS Web based Fleet and Asset management software

Virtualization & cloud infrastructure

Our Software Products - Overview

CharterPartyEditor.com LaytimeCalculator.com

Modular Infotech

Supporting Maritime Professionals since 1983

Contact us:

www. SDSD.com

Email : Sales@sdsd.com

UK: +44 20 3588 6740 Singapore:+65 63250755 Greece: +30 211 1984479

Thank you

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