September 2015 Board Meeting Packet

Stark County District Library Board of Trustees Agenda

September 15, 2015 Main Library James M. Conley Board Room

Canton, Ohio – 5:00 p.m. I. Public Comments

II. Board President’s Comments

III. Oath of Office

A. New Board Member Sally Efremoff (postponed to October meeting) B. Re-appointed Board Member John Mroczkowski

IV. Staff Reports

A. Tena Wilson, Executive Director B. Russ Humerickhouse, Fiscal Officer C. Greg Burlingame, Collections Director

V. Consent Calendar

A. Minutes of the July 21, 2015 Regular Meeting 13 B. July and August Financial Reports 15 C. July and August Gift Report 31 D. Monthly Training Report 33 E. Monthly Human Resources Report 37

VI. Buildings & Grounds Committee Report

A. Status update on Re-Imagining Projects 38 1. Jackson 2. Main Library 3. Branches

B. Next steps

VII. Human Resources Committee Report A. Resolution – Group Health and Dental Carriers 39

VIII. Finance & Audit Committee Report

A. Resolution – Appropriation of Forth Utility Funds 41

IX. Old Business

X. New Business A. Resolution – Borrowing Privileges Policy 43

XI. Adjournment

Next meeting October 20, 2015 Board members invited to Staff Day Keynote with Disney University author Doug Lipp, November 11, 2015, 10:00 a.m. at The Palace Theatre

YTD 2014 YTD 2015 Jul 2014 Jul 2015

Main Library 215,047 212,939 -1.0% 28,400 33,473 17.9%

Mobile Services 121,293 136,859 12.8% 22,133 19,299 -12.8%

Jackson Township 80,789 82,692 2.4% 14,806 13,862 -6.4%

Perry Sippo 75,559 75,543 0.0% 13,317 12,980 -2.5%

North 73,577 69,156 -6.0% 12,046 11,051 -8.3%

Lake Community 68,037 64,207 -5.6% 10,786 10,059 -6.7%

Plain Community 60,690 61,867 1.9% 7,887 7,004 -11.2%

DeHoff Memorial 40,347 39,165 -2.9% 9,336 8,178 -12.4%

East Canton 38,861 38,664 -0.5% 5,141 5,371 4.5%

Madge Youtz 33,257 32,290 -2.9% 5,876 5,158 -12.2%

Sandy Valley 29,384 27,290 -7.1% 4,924 4,559 -7.4%

Library Visits 836,841 840,672 0.5% 134,652 130,994 -2.7%

Online Library YTD 2014 YTD 2015 Jul 2014 Jul 2015

Users - 120,328 - 18,433

Sessions/Visits 294,527 244,766 -16.9% 42,367 35,996 -15.0%

Pageviews 513,553 520,569 1.4% 73,649 75,623 2.7%

% Change % Change

% Change % Change

0

20,000

40,000

60,000

80,000

100,000

120,000

140,000

160,000

Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec

The Smart Store® Monthly Visits 2013 2014 2015

Online Library Visits

Library Visits

1

2014 YTD 2015 YTD Jul 2014 Jul 2015

New Cardholders 6,420 6,117 -4.7% 1,017 1,042 2.5%

Total Cardholders 183,075

SCDL Service Area 240,131

% Cardholders 76.2%

% Change % Change

0

500

1,000

1,500

2,000

2,500


The Smart Store® Monthly New Cardholders 2013 2014 2015

2

YTD 2014 YTD 2015 Jul 2014 Jul 2015

Main Library 379,264 493,679 30.2% 57,521 69,888 21.5%

Mobile Services 384,279 436,067 13.5% 50,533 59,113 17.0%

Online Renewals 186,977 225,984 20.9% 29,463 35,422 20.2%

North 172,668 173,053 0.2% 25,048 26,595 6.2%

Lake Community 178,699 162,990 -8.8% 28,164 26,640 -5.4%

Jackson Township 157,174 162,680 3.5% 26,927 25,945 -3.6%

Perry Sippo 135,559 140,789 3.9% 22,328 23,489 5.2%

Online Downloads 109,119 130,130 19.3% 17,149 20,486 19.5%

Plain Community 77,187 81,658 5.8% 12,038 12,297 2.2%

Sandy Valley 69,835 77,502 11.0% 10,347 10,134 -2.1%

Madge Youtz 47,099 64,504 37.0% 7,939 9,630 21.3%

East Canton 45,986 44,828 -2.5% 6,664 6,484 -2.7%

DeHoff Memorial 32,412 43,738 34.9% 5,034 6,077 20.7%

ECRC 5,029 3,360 -33.2% 442 385 -12.9%

BikeShare - 1,462 - 867

Circulation Total 1,981,287 2,242,424 13.2% 299,597 333,452 11.3%

BikeShare launched in June 2015

% Change % Change

0

50,000

100,000

150,000

200,000

250,000

300,000

350,000

400,000


The Smart Store® Monthly Circulation 2013 2014 2015

3

Average Circulation per Visit Circulation per Hour OpenJul 2014 Jul 2015 Jul 2014 Jul 2015

Mobile Services 2.3 3.1 Main Library 215 262

Lake Community 2.6 2.6 Mobile Services 96 107

North 2.1 2.4 Lake Community 105 100

Sandy Valley 2.1 2.2 North 93 100

Main Library 2.0 2.1 Jackson Township 100 97

Jackson Township 1.8 1.9 Perry Sippo 83 88

Madge Youtz 1.4 1.9 Plain Community 45 46

Perry Sippo 1.7 1.8 Sandy Valley 47 46

Plain Community 1.5 1.8 Madge Youtz 36 44

East Canton 1.3 1.2 DeHoff Memorial 23 27

DeHoff Memorial 0.5 0.7 East Canton 27 27

90%

54%

46%

42%

36%

30%

17%

0% 20% 40% 60% 80% 100%

2015 Target

Plain Community

Main Library

Jackson Township

Perry Sippo

Lake Community

North

Express Station Check Out, July 2015 Target for 2015 Express Station Check Out is 90%

4

Average Attendance YTD 2014 YTD 2015 Jul 2014 Jul 2015

Adult 13.0 15.5 18.9% 10.0 15.8 57.9%

Teen 23.9 25.9 8.4% 14.6 9.5 -34.8%

Children's 21.0 18.6 -11.5% 22.6 13.7 -39.3%

Average Attendance 19.7 18.5 -5.9% 18.9 13.7 -27.4%

Program Attendance YTD 2014 YTD 2015 Jul 2014 Jul 2015

Adult 11,353 11,981 5.5% 1,739 1,846 6.2%

Teen 7,357 8,026 9.1% 963 561 -41.7%

Children's 74,528 88,387 18.6% 11,160 10,304 -7.7%

Total Program Attendance 93,238 108,394 16.3% 13,862 12,711 -8.3%

Library Programs YTD 2014 YTD 2015 Jul 2014 Jul 2015

Adult 872 774 -11.2% 174 117 -32.8%

Teen 308 310 0.6% 66 59 -10.6%

Children's 3,554 4,764 34.0% 494 751 52.0%

Total Library Programs 4,734 5,848 23.5% 734 927 26.3%

With fewer better programs, the total number of Library Programs is expected to decrease.

% Change % Change

% Change % Change

% Change % Change

-

5,000

10,000

15,000

20,000

25,000


The Smart Store® Monthly Program Attendance 2013 2014 2015

5

2014 YTD 2015 YTD Jul 2014 Jul 2015

Total Computer Use 161,108 151,029 -6.3% 24,362 22,807 -6.4%

Computer Use*Jul 2015 # Sessions # PCs

Main Library 8,984 54

North 2,735 12

DeHoff Memorial 2,266 13

Perry Sippo 2,018 15

Madge Youtz 1,593 10

Jackson Township 1,527 10

Lake Community 1,270 11

Plain Community 933 27

East Canton 510 6

Sandy Valley 399 7

22,235 165

*does not include Children's AWE stations

% Change % Change

0

5,000

10,000

15,000

20,000

25,000

30,000


The Smart Store® Monthly Computer Use 2013 2014 2015

6

YTD 2014 YTD 2015 Aug 2014 Aug 2015Main Library 246,819 243,142 ‐1.5% 31,772 30,203 ‐4.9%Mobile Services 133,169 149,390 12.2% 11,876 12,531 5.5%Jackson Township 93,100 94,986 2.0% 12,311 12,294 ‐0.1%P Si 86 263 86 959 0 8% 10 704 11 416 6 7%

% Change % Change

0

20,000

40,000

60,000

80,000

100,000

120,000

140,000

160,000


The Smart Store® Monthly Visits2013 2014 2015

Online Library Visits

Library Visits

Perry Sippo 86,263 86,959 0.8% 10,704 11,416 6.7%North 84,588 79,680 ‐5.8% 11,011 10,524 ‐4.4%Lake Community 77,441 73,996 ‐4.4% 9,404 9,789 4.1%Plain Community 67,814 69,069 1.9% 7,124 7,202 1.1%DeHoff Memorial 48,366 46,564 ‐3.7% 8,019 7,399 ‐7.7%East Canton 44,706 44,096 ‐1.4% 5,845 5,432 ‐7.1%Madge Youtz 38,915 37,370 ‐4.0% 5,658 5,080 ‐10.2%Sandy Valley 33,462 31,651 ‐5.4% 4,078 4,361 6.9%Library Visits 954,643 956,903 0.2% 117,802 116,231 ‐1.3%

Online Library YTD 2014 YTD 2015 Aug 2014 Aug 2015Users ‐ 139,934 ‐ 19,606 Sessions/Visits 335,936 283,944 ‐15.5% 41,409 39,178 ‐5.4%Pageviews 586,497 604,379 3.0% 72,944 83,810 14.9%

% Change % Change

7

2014 YTD 2015 YTD Aug 2014 Aug 2015New Cardholders 7,389 7,223 ‐2.2% 969 1,106 14.1%

Total Cardholders 184 086

% Change % Change

0

500

1,000

1,500

2,000

2,500


The Smart Store® Monthly New Cardholders2013 2014 2015

Total Cardholders 184,086SCDL Service Area 240,131% Cardholders 76.7%

8

YTD 2014 YTD 2015 Aug 2014 Aug 2015Main Library 438,794 565,192 28.8% 59,530 71,513 20.1%Mobile Services 420,857 473,328 12.5% 36,578 37,261 1.9%Online Renewals 214,541 259,995 21.2% 27,564 34,011 23.4%

% Change % Change

0

50,000

100,000

150,000

200,000

250,000

300,000

350,000

400,000


The Smart Store® Monthly Circulation2013 2014 2015

, , , ,North 196,478 200,095 1.8% 23,810 27,042 13.6%Lake Community 202,793 186,588 ‐8.0% 24,094 23,598 ‐2.1%Jackson Township 180,197 185,728 3.1% 23,023 23,048 0.1%Perry Sippo 155,137 160,531 3.5% 19,578 19,742 0.8%Online Downloads 126,166 149,708 18.7% 17,047 19,578 14.8%Plain Community 86,790 93,356 7.6% 9,603 11,698 21.8%Sandy Valley 79,125 87,123 10.1% 9,290 9,621 3.6%Madge Youtz 54,935 74,775 36.1% 7,836 10,271 31.1%East Canton 52,370 50,531 ‐3.5% 6,384 5,703 ‐10.7%DeHoff Memorial 37,151 49,427 33.0% 4,739 5,689 20.0%ECRC 5,378 3,795 ‐29.4% 349 435 24.6%BikeShare ‐ 2,226 ‐ 764 Circulation Total 2,250,712 2,542,398 13.0% 269,425 299,974 11.3%

BikeShare launched in June 2015

9

Average Circulation per Visit Circulation per Hour OpenAug 2014 Aug 2015 Aug 2014 Aug 2015

Mobile Services 3.1 3.0 Main Library 228 272 North 2.2 2.6 North 91 103 Lake Community 2.6 2.4 Lake Community 92 90 Main Library 1.9 2.4 Jackson Township 88 88 Sandy Valley 2.3 2.2 Perry Sippo 75 75 Madge Youtz 1.4 2.0 Mobile Services 73 74 Jackson Township 1.9 1.9 Madge Youtz 36 46 Perry Sippo 1.8 1.7 Plain Community 37 44 Plain Community 1.3 1.6 Sandy Valley 42 44 East Canton 1.1 1.0 DeHoff Memorial 22 26 DeHoff Memorial 0.6 0.8 East Canton 27 24

90%2015 Target

Express Station Check Out, August 2015Target for 2015 Express Station Check Out is 90%

47%

43%

42%

37%

30%

18%

0% 20% 40% 60% 80% 100%

Plain Community

Main Library

Jackson Township

Perry Sippo

Lake Community

North

10

Average Attendance YTD 2014 YTD 2015 Aug 2014 Aug 2015Adult 14.0 15.3 9.7% 21.0 14.1 ‐33.0%Teen 23.1 24.6 6.8% 14.7 10.8 ‐26.7%Children's 21.3 18.7 ‐12.1% 27.6 20.8 ‐24.6%Average Attendance 20 0 18 5 7 1% 23 9 18 6 22 0%

% Change % Change

‐

5,000

10,000

15,000

20,000

25,000


The Smart Store® Monthly Program Attendance2013 2014 2015

Average Attendance 20.0 18.5 ‐7.1% 23.9 18.6 ‐22.0%

Program Attendance YTD 2014 YTD 2015 Aug 2014 Aug 2015Adult 13,787 13,415 ‐2.7% 2,434 1,434 ‐41.1%Teen 7,797 8,327 6.8% 440 301 ‐31.6%Children's 79,074 94,994 20.1% 4,546 6,607 45.3%Total Program Attendance 100,658 116,736 16.0% 7,420 8,342 12.4%

Library Programs YTD 2014 YTD 2015 Aug 2014 Aug 2015Adult 988 876 ‐11.3% 116 102 ‐12.1%Teen 338 338 0.0% 30 28 ‐6.7%Children's 3,719 5,082 36.6% 165 318 92.7%Total Library Programs 5,045 6,296 24.8% 311 448 44.1%With fewer better programs, the total number of Library Programs is expected to decrease.

% Change % Change

% Change % Change

11

2014 YTD 2015 YTD Aug 2014 Aug 2015Total Computer Use 184,668 173,429 ‐6.1% 23,560 22,400 ‐4.9%

Computer Use*A 2015 # S i # PC

% Change % Change

0

5,000

10,000

15,000

20,000

25,000

30,000


The Smart Store® Monthly Computer Use2013 2014 2015

Aug 2015 # Sessions # PCsMain Library 8,766 54 North 2,621 12 DeHoff Memorial 2,003 13 Perry Sippo 1,986 15 Madge Youtz 1,744 10 Jackson Township 1,455 10 Lake Community 1,365 11 Plain Community 1,176 27 East Canton 439 6 Sandy Valley 393 7

21,948 165 *does not include Children's AWE stations

12

Stark County District Library Board of Trustees

Minutes July 21, 2015

The Board of Trustees of the Stark County District Library met in regular session on Tuesday, July 21, 2015 at the Main Library. In attendance were board members Steven Pittman, Susan Rodgers, Bert Nero, Shawn O’Brien, and Beth Borda. Also in attendance were library employees Executive Director Tena Wilson and Fiscal Officer Russ Humerickhouse.

Absent: John Mroczkowski and Edmond Mack.

The meeting was called to order at 5:02 p.m. by Board President Steven Pittman.

Guests included several library employees and one Library customer/patron.

PUBLIC COMMENT • Library patron John Lookabaugh attended the board meeting to express his appreciation

of the Library, but had a concern regarding a book titled This Day in June. He stated hisoffense by the contents of the book and believes it is not correctly placed in theChildren’s collection. The Board listened to his concerns and informed Mr. Lookabaughthat the Director would respond to his request for reconsideration.

BOARD PRESIDENT COMMENTS • President Steven Pittman commented on Beth Borda leaving the Board of Trustees and

thanked her for her service. Beth responded that it was a difficult decision to resign;however, she feels the Library is in capable hands with a great staff.

EXECUTIVE DIRECTOR REPORT • Tena Wilson, Executive Director updated the board on the Bike Smart statistics.• She said there will be author series programs in September and November, 2015; and

April, 2016.• Supervisors and staff our giving insights into “Rethinking The Guest Experience.” She

distributed a handout.• The four areas of priorities for 2015 – 2017 will continue through 2015. They are the

capital campaign, strategic thinking blueprint, service excellence and innovation, and toraise awareness of the Smart Store.

• The Stark County Common Pleas Judges will be appointing a board member; JohnMroczkowski’s term expired in April, 2015,

FISCAL OFFICER REPORT • Fiscal Officer Russ Humerickhouse reported that the Library received $88,226.73 for

TPP Tax Loss Reimbursement.• Capital campaign matching fund account is Fund 455.

13

SPARK PARTNER REPORT • Corrine Howell, Spark Parent Partner received a NEO Regional Ohio Rising Star Award.• She works in the Sandy Valley area, and explained how SPARK works, who they serve,

and described the programs they present.• Corrine is totally dedicated to teaching early literacy skills to the children and families.

CONSENT CALENDAR • Minutes of the June 16, 2015, meeting was presented.• Financial Report for June, 2015 was presented.

Resolution 2015- June 2015 Gift Report

BE IT HEREBY RESOLVED by the Stark County District Library Board of Trustees to accept the gifts and honorariums to be used as designated by the donors.

Motion by Susan Rodgers to approve the consent calendar, Bert Nero seconded the motion; all voting yes.

BUILDING AND GROUNDS COMMITTEE REPORT • None

HUMAN RESOURCES COMMITTEE REPORT • None

FINANCE AND AUDIT COMMITTEE REPORT • Mr. Humerickhouse shared with the Board of Trustees two articles that were in the

Statehouse News published by the Ohio Government Finance Officers Association(OGFOA). The Rainy Day Fund and FY15 Cash Balance. He distributed copies of theOLC HB64, State Budget Analysis.

OLD BUSINESS • Mr. Humerickhouse responded to the Board of Trustees request for additional

information on the Directors and Officers/EPLI Insurance from the 6/16/15 boardmeeting. The Board of Trustees verbally responded affirmatively to increase thecoverage from $3,000,000 to $5,000,000 effective 7/1/15.

ADJOURNMENT Motion by Beth Borda to adjourn the meeting at 5:55 p.m., Bert Nero seconded the motion; all voting yes.

NEXT BOARD MEETING • The next regular board meeting is scheduled for Tuesday, September 15, 2015 at the

Main Library.

14

STARK COUNTY DISTRICT LIBRARY PAGE 1REVENUES, EXPENSES AND ENCUMBRANCES BY FUND FOR JULY 2015

JULY REVENUES

DESCRIPTION FUND 101 FUND 216 FUND 219 FUND 228 FUND 229 FUND 401 FUND 450 FUND 455 FUND 801 FUND 803 TOTAL

GENERAL STARK COMMUNITY IRELAND, SISTERS OF SCDL CAPITAL PERMANENT CAPITAL YOUTZ WISE

FOUNDATION MY IRELAND CHARITY FDN. FOUNDATION PROJECTS IMPROVEMENT CAMPAIGN FUND TRUST TRUST

PUBLIC LIBRARY FUND $640,254.45 $640,254.45R.E.TAXES (LEVY) 2,697,840.00 2,697,840.00TAXES (REIMB. T.P.P.) 0.00 0.00GRANTS/E-RATE 0.00 0.00PATRON FINES & FEES 9,771.68 9,771.68INVESTMENT INCOME 509.95 25.89 535.84SERVICE FEES 0.00 0.00DONATIONS 25,000.00 622.00 500.00 26,122.00MISC. REV. & REIMB. 689.49 689.49OTHER 380.92 380.92SUB-TOTAL 3,374,446.49 0.00 0.00 0.00 0.00 25.89 622.00 500.00 0.00 0.00 3,375,594.38TRANSFERS 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00TOTAL $3,374,446.49 $0.00 $0.00 $0.00 $0.00 $25.89 $622.00 $500.00 $0.00 $0.00 $3,375,594.38

JULY EXPENSES


GENERAL PNC LONGABERGER NAN JOHNSTON PERRY BRANCH SISTERS OF SCDL YOUTZ MCDONALD WISE

FOUNDATION FOUNDATION FUND RECOVERY CHARITY FDN FOUNDATION TRUST TRUST TRUST

PAYROLL/BENEFITS $944,169.36 $944,169.36SUPPLIES 22,519.39 22,519.39PURCH. SERVICES 216,031.66 216,031.66LIBRARY MATERIALS 214,115.59 214,115.59CAPITAL OUTLAY 9,125.48 9,125.48OTHER EXPENSES 2,900.36 2,900.36TOTAL $1,408,861.84 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $1,408,861.84

ENCUMBRANCES $1,469,775.26 $0.00 $0.00 $0.00 $134.19 $0.00 $616.00 $113.52 $0.00 $0.00 $1,470,638.97

REVEXPM15.XLS

DISTRIBUTED TO THE BOARD OF TRUSTEES ON 9/15/2015

15

STARK COUNTY DISTRICT LIBRARY Page 2

MONTHLY AND YEAR TO DATE REVENUES AND EXPENSES (ALL FUNDS)

01/01/15 THRU 12/31/15

REVENUE DESCRIPTION JANUARY FEBRUARY MARCH APRIL MAY JUNE JULY YTD TOTAL

1000 Public Library Fund (PLF) $554,582.36 $635,723.39 $426,777.62 $462,410.49 $699,356.27 $618,027.28 $640,254.45 $4,037,131.861200 R. E. Taxes (Levy) 299,040.00 1,613,990.00 1,452,494.43 17,967.24 471,511.50 10.79 2,697,840.00 6,552,853.961200 Taxes (Reimb. T.P.P.) 0.00 0.00 0.00 0.00 0.00 88,226.73 0.00 88,226.732000 Grants/E-Rate 4,405.60 0.00 0.00 0.00 0.00 0.00 0.00 4,405.603000 Patron Fines & Fees 8,086.37 9,769.43 11,184.62 10,557.67 8,962.68 10,405.64 9,771.68 68,738.094000 Investment Income 529.13 524.52 1,205.49 538.75 525.15 1,247.02 535.84 5,105.905000 Service Fees 0.00 0.00 0.00 0.00 6,366.94 0.00 0.00 6,366.946000 Donations 576.20 651.09 514.00 758.00 544.05 865.37 26,122.00 30,030.71

8100-8700 Misc. Rev. & Reimb. 126.60 795.30 313.25 1,124.84 2,370.83 9,578.97 689.49 14,999.288900 Other 613.71 484.40 465.36 723.63 781.11 303.09 380.92 3,752.22

TOTAL $867,959.97 $2,261,938.13 $1,892,954.77 $494,080.62 $1,190,418.53 $728,664.89 $3,375,594.38 $10,811,611.29

EXPENSES DESCRIPTION JANUARY FEBRUARY MARCH APRIL MAY JUNE JULY YTD TOTAL

1000 Payroll/Benefits $660,661.13 $686,050.93 $668,597.92 $726,391.85 $671,592.58 $708,221.23 $944,169.36 $5,065,685.002000 Supplies 18,584.67 16,845.76 21,460.39 23,535.82 25,433.78 18,973.99 22,519.39 147,353.803000 Purch.Services 171,182.49 151,819.41 175,303.14 154,897.44 158,306.33 189,934.98 216,031.66 1,217,475.454000 Library Materials 59,632.27 100,946.20 105,894.09 184,192.97 135,506.44 236,888.08 214,115.59 1,037,175.645000 Capital Outlay 1,345.00 100,714.09 42,914.80 7,810.20 115,282.63 24,326.13 9,125.48 301,518.33

7-8000 Other Expenses 3,375.45 1,518.85 5,197.40 8,264.34 7,542.62 2,460.89 2,900.36 31,259.91TOTAL $914,781.01 $1,057,895.24 $1,019,367.74 $1,105,092.62 $1,113,664.38 $1,180,805.30 $1,408,861.84 7,800,468.13

PRIOR YEAR ENCUMBRANCES PAID IN 2015 (688,659.70)

TOTAL CURRENT Y-T-D EXPENSES FOR 2015 $7,111,808.43


REVEXP2015.XLS

16

STARK COUNTY DISTRICT LIBRARY PAGE 3

CURRENT YEAR EXPENSES AND BUDGET COMPARISON FOR GENERAL FUND ONLYAT 7/31/2015

YEAR 2014 2015 YTD 2015 YTD 2015 YTD % OF

EXPENSE ACCOUNT 2015 YTD YEAR 2014 ENCUMBRANCES CAPITAL, CURRENT YEAR GENERAL FUND 2015 PERMANENT

ACCOUNT # DESCRIPTION EXPENSES ENCUMBRANCES BALANCE TRUSTS & OTHER EXPENSES PERMANENT BUDGET

ALL FUNDS PAID IN 2015 AT 7/31/2015 FUND EXPENSES GENERAL FUND APPROPRIATIONS USED IN 2015

1000 Payroll/Benefits $5,065,685.00 $76,668.28 $32.64 $0.00 $4,989,016.72 $8,976,812.00 55.58%

2000 Supplies 147,353.80 16,085.01 1,989.53 0.00 131,268.79 274,300.00 47.86%

3000 Purch.Services 1,217,475.45 210,138.59 32,290.17 0.00 1,007,336.86 2,754,575.00 36.57%

4000 Library Materials 1,037,175.64 201,933.46 42,443.99 0.00 835,242.18 2,000,000.00 41.76%

5000 Capital Outlay 301,518.33 180,134.68 11,875.73 5,510.40 115,873.25 1,333,000.00 8.69%

7-8000 Other Expenses 31,259.91 3,699.68 30.00 0.00 27,560.23 178,740.00 15.42%

TOTAL $7,800,468.13 $688,659.70 $88,662.06 $5,510.40 $7,106,298.03 $15,517,427.00 45.80%

2015BDGTG.XLS DISTRIBUTED TO THE BOARD OF TRUSTEES ON 9/15/2015

17


CAPITAL, SPECIAL REVENUE & PERMANENT FUNDS

FINANCIAL STATEMENT AT 7/31/15

401 450 455 460 217 219 222 223 224 229 801 802 803

CAPITAL PERMANENT CAPITAL CAPITAL FUND EARLY CHILD IRELAND, LONGABERGER NAN PERRY SCDL YOUTZ MCDONALD WISE Y-T-D

PROJECTS IMPROV. CAMPAIGN SANDY VALLEY RES. CENTER MY IRELAND FOUNDATION JOHNSTON RECOVERY FDN. TRUST TRUST TRUST TOTAL

BAL. AT JAN.1, 2015 $2,131,974.40 $61,309.94 $0.00 $2,867.49 $211.82 $216.23 $98.09 $1,953.52 $12,432.24 $3,130.03 $10,693.13 $842.41 $3,823.86 $2,229,553.16

2015 REVENUE: 125.92 3,145.00 1,045.37 0.00 0.00 0.00 0.00 0.00 0.00 0.00 859.58 0.00 561.04 5,736.91

TRANSFERS FROM GEN. FUND:

BOARD OF TRUSTEES

RESOLUTION 15- 0.00 0.00

2015 EXPENDITURES: 0.00 0.00 0.00 0.00 0.00 0.00 (93.77) 0.00 (6,902.30) 0.00 0.00 0.00 0.00 (6,996.07)

2015 BOARD OF TRUSTEES

APPROPRIATION 15-

BAL. AT JULY 31, 2015 $2,132,100.32 $64,454.94 $1,045.37 $2,867.49 $211.82 $216.23 $4.32 $1,953.52 $5,529.94 $3,130.03 $11,552.71 $842.41 $4,384.90 $2,228,294.00

ENCUMBR. AT 7/31/15 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $134.19 $616.00 $113.52 $0.00 $0.00 $863.71

DISTRIBUTED TO THE BOARD OF TRUSTEES ON 9/15/2015CAPTRST15.XLS

18


CASH STATEMENT

AT JULY 31, 2015

BALANCE @ 6/30/15 BALANCE @ 7/31/15 INCREASE/(DECREASE)

OPERATING ACCOUNTS

HUNTINGTON BANK-CHECKING ACCOUNT (OPERATING) $1,304,300.08 $2,021,906.02 $717,605.94HUNTINGTON BANK-PUBLIC FUNDS ANALYZED CHECKING ACCOUNT 116,238.36 118,315.67 2,077.31

INVESTMENT ACCOUNTS

STAR OHIO-INVESTMENT ACCOUNT (0.1% @ 7/31/15 ) 350,723.99 350,749.88 25.89STAR PLUS-INVESTMENT ACCOUNT (.20% @ 7/31/15) 502,935.77 503,021.12 85.35HUNTINGTON BANK-MONEY MARKET ACCOUNT ( .01% @ 7/31/15 ) 732,107.51 2,070,281.78 1,338,174.27HUNTINGTON BANK-MMAX (.20% @ 7/31/15) 2,510,469.41 2,510,882.09 412.68

PETTY CASH FUNDS 75.00 75.00 0.00CASH DRAWER/CHANGE FUNDS 915.00 915.00 0.00SUB-TOTAL 5,517,765.12 7,576,146.56 2,058,381.44OUTSTANDING CHECKS (206,517.86) (298,166.76) (91,648.90)CASH BALANCE $5,311,247.26 $7,277,979.80 $1,966,732.54


CSHALL15.XLS

19


REAL ESTATE TAXES/LEVY FOR 2015

DATE REAL ESTATE REAL ESTATE ROLLBACK/ PAYMENT PER. PROP. GENERAL AUDITOR & LAND BANK ELECTION ADVERTISING AMOUNT OF

County/Township TAXES TAXES STATE OF IN LIEU/TIF TAX/ UTILITY/ PERSONAL/ TREASURER FEES/ EXPENSE & DELINQUENCY DEPOSIT

MANF. HOME OHIO/COUNTY ABATEMENT OTHER HB 66 REIMB. FEES OTHER HB 66 FEES

Portage 3/20/15 $1,139.74 $16.97 ($16.70) $1,140.010.000.000.00

Stark 1/30/15 299,040.00 299,040.002/28/15 1,613,990.00 1,613,990.003/27/15 1,448,539.65 2,798.07 (65,488.33) (381.50) (104.42) 1,385,363.474/16/15 4,778.63 (598.18) 4,180.454/22/15 130.28 130.28

5/7/15 469,668.49 (3,311.87) 466,356.625/12/15 1,699.86 1,699.866/11/15 88,226.73 88,226.736/26/15 10.79 (2.10) 8.69

7/2/15 306,210.00 306,210.007/10/15 431,900.00 431,900.007/17/15 831,620.00 831,620.007/24/15 1,128,110.00 1,128,110.00

0.000.000.000.000.000.000.000.000.00

Carroll/Brown Twp. 4/13/15 126.96 96.93 (5.00) 218.895/20/15 7.85 7.85

0.000.00

Summit 4/17/15 12,834.44 (158.62) (2.81) (2.81) 12,670.205/1/15 135.30 135.30

0.000.00

Y-T-D at 7/31/15 $6,060,676.35 $4,778.63 $469,798.77 $4,497.93 $13,102.28 $88,226.73 ($69,580.80) ($2.81) ($381.50) ($107.23) $6,571,008.35

Levy Taxes Received 2015 $6,641,080.69Collection Expenses 2015 ($70,072.34)

Collected (Net) 1/1/15 thru 12/31/15 $6,571,008.35

YEAR 2009 YEAR 2010 YEAR 2011 YEAR 2012

Levy Taxes Received $5,403,147.00 $5,204,591.18 $5,064,445.50 $5,032,898.30Collection and Election Expenses ($106,986.56) ($71,136.73) ($74,670.84) ($77,293.85)

Collected (Net) $5,296,160.44 $5,133,454.45 $4,989,774.66 $4,955,604.45

YEAR 2013 YEAR 2014

Levy Taxes Received $7,401,799.45 $7,554,482.63Collection and Election Expenses ($142,701.83) ($123,388.34)

Collected (Net) $7,259,097.62 $7,431,094.29

RETAXBO15.XLS Distributed to the Board of Trustees on 9/15/2015 20


SUMMARY FINANCIAL STATEMENT OF FISCAL OFFICER

TO BOARD OF LIBRARY TRUSTEES

AT 7/31/2015

SPECIAL 2014

GENERAL REVENUE CAPITAL PERMANENT PERMANENT YEAR-TO-DATE YEAR-TO-DATE

FUND FUNDS PROJECTS IMPROVEMENT FUNDS TOTAL TOTAL

BALANCE AT JANUARY 1, 2015 $2,037,283.48 $18,041.93 $2,131,974.40 $64,177.43 $15,359.40 $4,266,836.64 $3,813,281.25

REVENUE

1000 Taxes (PLF) 4,037,131.86 4,037,131.86 3,649,251.901200 Taxes Property (Levy) 6,552,853.96 6,552,853.96 5,574,005.531200 Taxes (Reimb. P. P.) 88,226.73 88,226.73 88,226.73

2000 Grants 4,405.60 4,405.60 120,291.92

3000 Patron Fines & Fees 68,738.09 68,738.09 130,944.26

4000 Investment Income 3,559.36 125.92 1,420.62 5,105.90 4,680.29

5000 Service Fees 6,366.94 6,366.94 8,564.05

6000 Donations 25,840.34 1,045.37 3,145.00 30,030.71 36,517.14

8100-8700 Misc. Rev. & Reimb. 14,999.28 14,999.28 29,440.298900 Other 3,752.22 3,752.22 34,246.20

TOTAL REVENUE Y-T-D 10,805,874.38 0.00 1,171.29 3,145.00 1,420.62 10,811,611.29 9,676,168.31

EXPENDITURES

1000 Payroll/Benefits 5,065,685.00 5,065,685.00 5,635,265.17

2000 Supplies 147,353.80 147,353.80 141,986.98

3000 Purch.Services 1,217,475.45 1,217,475.45 1,319,545.27

4000 Library Materials 1,035,689.97 1,485.67 1,037,175.64 947,384.13

5000 Capital Outlay 296,007.93 5,510.40 301,518.33 111,189.787-8000 Other Expenses 31,259.91 31,259.91 35,986.44

TOTAL EXPENDITURES Y-T-D 7,793,472.06 6,996.07 0.00 0.00 0.00 7,800,468.13 8,191,357.77

TRANSFERS (NET) 0.00 0.00 0.00 0.00 0.00 0.00

FISCAL OFFICER BALANCE

AT JULY 31, 2015 $5,049,685.80 $11,045.86 $2,133,145.69 $67,322.43 $16,780.02 $7,277,979.80 $5,298,091.79OUTSTANDING CHECKS 298,166.76 298,166.76

TOTAL ACCOUNTED FOR AT 7/31/15 $5,347,852.56 $11,045.86 $2,133,145.69 $67,322.43 $16,780.02 $7,576,146.56

PETTY CASH AND CHANGE FUNDS $990.00

HUNTINGTON BANK-CHECKING ACCOUNT (OPERATING) 2,021,906.02

HUNTINGTON BANK-PUBLIC FUNDS ANALYZED CHECKING ACCOUNT 118,315.67

STAR OHIO-INVESTMENT ACCOUNT 350,749.88

STAR PLUS-INVESTMENT ACCOUNT 503,021.12

HUNTINGTON BANK-MMAX 2,510,882.09HUNTINGTON BANK-MONEY MARKET ACCOUNT 2,070,281.78

TOTAL ACCOUNTED FOR AT 7/31/15 $7,576,146.56

BOTCTRE15.XLS DISTRIBUTED TO THE BOARD OF TRUSTEES ON 9/15/201521

COUNTY CERTIFIED ESTIMATED FOR 2013 $6,353,556.62MONTH AMT. RECEIVED PERCENTAGE YEAR-TO-DATE Y-T-D %

13 January $535,811.89 8.26% $535,811.89 8.26%13 February $626,611.54 9.66% $1,162,423.43 17.92%13 March $362,567.33 5.59% $1,524,990.76 23.51%13 April $478,599.97 7.38% $2,003,590.73 30.89%13 May $783,538.59 12.08% $2,787,129.32 42.97%13 June $547,932.82 8.45% $3,335,062.14 51.42%13 July $525,086.15 8.10% $3,860,148.29 59.52%13 August $454,026.38 7.00% $4,314,174.67 66.52%13 September $519,636.27 8.01% $4,833,810.94 74.53%13 October $530,852.14 8.18% $5,364,663.08 82.72%13 November $539,136.44 8.31% $5,903,799.52 91.03%13 December $487,072.77 7.51% $6,390,872.29 98.54%




15 January $554,582.36 8.55% $554,582.36 8.55%15 February $635,723.39 9.80% $1,190,305.75 18.35%15 March $426,777.62 6.58% $1,617,083.37 24.93%15 April $462,410.49 7.13% $2,079,493.86 32.06%15 May $699,356.27 10.78% $2,778,850.13 42.85%15 June $618,027.28 9.53% $3,396,877.41 52.37%15 July $640,254.45 9.87% $4,037,131.86 62.25%15 August 0.00% 0.00%15 September 0.00% 0.00%15 October 0.00% 0.00%15 November 0.00% 0.00%15 December 0.00% 0.00%

PLF2015.XLS

22

STARK COUNTY DISTRICT LIBRARY PAGE 1REVENUES, EXPENSES AND ENCUMBRANCES BY FUND FOR AUGUST 2015

AUGUST REVENUES


GENERAL STARK COMMUNITY IRELAND, SISTERS OF SCDL CAPITAL PERMANENT CAPITAL YOUTZ WISE

FOUNDATION MY IRELAND CHARITY FDN. FOUNDATION PROJECTS IMPROVEMENT CAMPAIGN FUND TRUST TRUST

PUBLIC LIBRARY FUND $524,677.19 $524,677.19R.E.TAXES (LEVY) 436,118.54 436,118.54TAXES (REIMB. T.P.P.) 0.00 0.00GRANTS/E-RATE 0.00 0.00PATRON FINES & FEES 9,675.33 9,675.33INVESTMENT INCOME 527.68 33.75 561.43SERVICE FEES 0.00 0.00DONATIONS 397.77 464.00 861.77MISC. REV. & REIMB. 458.10 458.10OTHER 1,358.01 1,358.01SUB-TOTAL 973,212.62 0.00 0.00 0.00 0.00 33.75 464.00 0.00 0.00 0.00 973,710.37TRANSFERS 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00TOTAL $973,212.62 $0.00 $0.00 $0.00 $0.00 $33.75 $464.00 $0.00 $0.00 $0.00 $973,710.37

AUGUST EXPENSES


GENERAL PNC LONGABERGER NAN JOHNSTON PERRY BRANCH SISTERS OF SCDL YOUTZ MCDONALD WISE

FOUNDATION FOUNDATION FUND RECOVERY CHARITY FDN FOUNDATION TRUST TRUST TRUST

PAYROLL/BENEFITS $550,183.64 $550,183.64SUPPLIES 27,186.08 27,186.08PURCH. SERVICES 185,497.19 185,497.19LIBRARY MATERIALS 105,048.10 105,048.10CAPITAL OUTLAY 1,689.55 2,755.20 4,444.75OTHER EXPENSES 235.73 235.73TOTAL $869,840.29 $0.00 $0.00 $0.00 $2,755.20 $0.00 $0.00 $0.00 $0.00 $0.00 $872,595.49

ENCUMBRANCES $1,370,141.49 $0.00 $0.00 $0.00 $134.19 $0.00 $616.00 $113.52 $0.00 $0.00 $1,371,005.20

REVEXPM15.XLS


23


MONTHLY AND YEAR TO DATE REVENUES AND EXPENSES (ALL FUNDS)

01/01/15 THRU 12/31/15

REVENUE DESCRIPTION JANUARY FEBRUARY MARCH APRIL MAY JUNE JULY AUGUST YTD TOTAL

1000 Public Library Fund (PLF) $554,582.36 $635,723.39 $426,777.62 $462,410.49 $699,356.27 $618,027.28 $640,254.45 $524,677.19 $4,561,809.051200 R. E. Taxes (Levy) 299,040.00 1,613,990.00 1,452,494.43 17,967.24 471,511.50 10.79 2,697,840.00 436,118.54 6,988,972.501200 Taxes (Reimb. T.P.P.) 0.00 0.00 0.00 0.00 0.00 88,226.73 0.00 0.00 88,226.732000 Grants/E-Rate 4,405.60 0.00 0.00 0.00 0.00 0.00 0.00 0.00 4,405.603000 Patron Fines & Fees 8,086.37 9,769.43 11,184.62 10,557.67 8,962.68 10,405.64 9,771.68 9,675.33 78,413.424000 Investment Income 529.13 524.52 1,205.49 538.75 525.15 1,247.02 535.84 561.43 5,667.335000 Service Fees 0.00 0.00 0.00 0.00 6,366.94 0.00 0.00 0.00 6,366.946000 Donations 576.20 651.09 514.00 758.00 544.05 865.37 26,122.00 861.77 30,892.48

8100-8700 Misc. Rev. & Reimb. 126.60 795.30 313.25 1,124.84 2,370.83 9,578.97 689.49 458.10 15,457.388900 Other 613.71 484.40 465.36 723.63 781.11 303.09 380.92 1,358.01 5,110.23

TOTAL $867,959.97 $2,261,938.13 $1,892,954.77 $494,080.62 $1,190,418.53 $728,664.89 $3,375,594.38 $973,710.37 $11,785,321.66

EXPENSES DESCRIPTION JANUARY FEBRUARY MARCH APRIL MAY JUNE JULY AUGUST YTD TOTAL

1000 Payroll/Benefits $660,661.13 $686,050.93 $668,597.92 $726,391.85 $671,592.58 $708,221.23 $944,169.36 $550,183.64 $5,615,868.642000 Supplies 18,584.67 16,845.76 21,460.39 23,535.82 25,433.78 18,973.99 22,519.39 27,186.08 174,539.883000 Purch.Services 171,182.49 151,819.41 175,303.14 154,897.44 158,306.33 189,934.98 216,031.66 185,497.19 1,402,972.644000 Library Materials 59,632.27 100,946.20 105,894.09 184,192.97 135,506.44 236,888.08 214,115.59 105,048.10 1,142,223.745000 Capital Outlay 1,345.00 100,714.09 42,914.80 7,810.20 115,282.63 24,326.13 9,125.48 4,444.75 305,963.08

7-8000 Other Expenses 3,375.45 1,518.85 5,197.40 8,264.34 7,542.62 2,460.89 2,900.36 235.73 31,495.64TOTAL $914,781.01 $1,057,895.24 $1,019,367.74 $1,105,092.62 $1,113,664.38 $1,180,805.30 $1,408,861.84 $872,595.49 8,673,063.62

PRIOR YEAR ENCUMBRANCES PAID IN 2015 (690,007.24)

TOTAL CURRENT Y-T-D EXPENSES FOR 2015 $7,983,056.38


REVEXP2015.XLS

24


CURRENT YEAR EXPENSES AND BUDGET COMPARISON FOR GENERAL FUND ONLYAT 8/31/2015

YEAR 2014 2015 YTD 2015 YTD 2015 YTD % OF

EXPENSE ACCOUNT 2015 YTD YEAR 2014 ENCUMBRANCES CAPITAL, CURRENT YEAR GENERAL FUND 2015 PERMANENT

ACCOUNT # DESCRIPTION EXPENSES ENCUMBRANCES BALANCE TRUSTS & OTHER EXPENSES PERMANENT BUDGET

ALL FUNDS PAID IN 2015 AT 8/31/2015 FUND EXPENSES GENERAL FUND APPROPRIATIONS USED IN 2015

1000 Payroll/Benefits $5,615,868.64 $76,668.28 $32.64 $0.00 $5,539,200.36 $8,976,812.00 61.71%

2000 Supplies 174,539.88 16,522.19 1,552.35 0.00 158,017.69 274,300.00 57.61%

3000 Purch.Services 1,402,972.64 210,341.02 32,087.74 0.00 1,192,631.62 2,754,575.00 43.30%

4000 Library Materials 1,142,223.74 204,787.87 38,598.19 0.00 937,435.87 2,000,000.00 46.87%

5000 Capital Outlay 305,963.08 177,988.20 14,022.21 8,265.60 119,709.28 1,333,000.00 8.98%

7-8000 Other Expenses 31,495.64 3,699.68 30.00 0.00 27,795.96 178,740.00 15.55%

TOTAL $8,673,063.62 $690,007.24 $86,323.13 $8,265.60 $7,974,790.78 $15,517,427.00 51.39%

2015BDGTG.XLS DISTRIBUTED TO THE BOARD OF TRUSTEES ON 9/15/2015

25


CAPITAL, SPECIAL REVENUE & PERMANENT FUNDS

FINANCIAL STATEMENT AT 8/31/15

401 450 455 460 217 219 222 223 224 229 801 802 803

CAPITAL PERMANENT CAPITAL CAPITAL FUND EARLY CHILD IRELAND, LONGABERGER NAN PERRY SCDL YOUTZ MCDONALD WISE Y-T-D

PROJECTS IMPROV. CAMPAIGN SANDY VALLEY RES. CENTER MY IRELAND FOUNDATION JOHNSTON RECOVERY FDN. TRUST TRUST TRUST TOTAL

BAL. AT JAN.1, 2015 $2,131,974.40 $61,309.94 $0.00 $2,867.49 $211.82 $216.23 $98.09 $1,953.52 $12,432.24 $3,130.03 $10,693.13 $842.41 $3,823.86 $2,229,553.16

2015 REVENUE: 159.67 3,609.00 1,045.37 0.00 0.00 0.00 0.00 0.00 0.00 0.00 859.58 0.00 561.04 6,234.66

TRANSFERS FROM GEN. FUND:

BOARD OF TRUSTEES

RESOLUTION 15- 0.00 0.00

2015 EXPENDITURES: 0.00 0.00 0.00 0.00 0.00 0.00 (93.77) 0.00 (9,657.50) 0.00 0.00 0.00 0.00 (9,751.27)

2015 BOARD OF TRUSTEES

APPROPRIATION 15-

BAL. AT AUGUST 31, 2015 $2,132,134.07 $64,918.94 $1,045.37 $2,867.49 $211.82 $216.23 $4.32 $1,953.52 $2,774.74 $3,130.03 $11,552.71 $842.41 $4,384.90 $2,226,036.55

ENCUMBR. AT 8/31/15 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $134.19 $616.00 $113.52 $0.00 $0.00 $863.71

DISTRIBUTED TO THE BOARD OF TRUSTEES ON 9/15/2015CAPTRST15.XLS

26


CASH STATEMENT

AT AUGUST 31, 2015

BALANCE @ 7/31/15 BALANCE @ 8/31/15 INCREASE/(DECREASE)

OPERATING ACCOUNTS

HUNTINGTON BANK-CHECKING ACCOUNT (OPERATING) $2,021,906.02 $2,003,034.95 ($18,871.07)HUNTINGTON BANK-PUBLIC FUNDS ANALYZED CHECKING ACCOUNT 118,315.67 120,182.14 1,866.47

INVESTMENT ACCOUNTS

STAR OHIO-INVESTMENT ACCOUNT (0.1% @ 8/31/15 ) 350,749.88 350,783.63 33.75STAR PLUS-INVESTMENT ACCOUNT (.20% @ 8/31/15) 503,021.12 503,106.49 85.37HUNTINGTON BANK-MONEY MARKET ACCOUNT ( .01% @ 8/31/15 ) 2,070,281.78 1,980,050.02 (90,231.76)HUNTINGTON BANK-MMAX (.20% @ 8/31/15) 2,510,882.09 2,511,308.60 426.51

PETTY CASH FUNDS 75.00 75.00 0.00CASH DRAWER/CHANGE FUNDS 915.00 915.00 0.00SUB-TOTAL 7,576,146.56 7,469,455.83 (106,690.73)OUTSTANDING CHECKS (298,166.76) (90,361.15) 207,805.61CASH BALANCE $7,277,979.80 $7,379,094.68 $101,114.88


CSHALL15.XLS

27


REAL ESTATE TAXES/LEVY FOR 2015

DATE REAL ESTATE REAL ESTATE ROLLBACK/ PAYMENT PER. PROP. GENERAL AUDITOR & LAND BANK ELECTION ADVERTISING AMOUNT OF

County/Township TAXES TAXES STATE OF IN LIEU/TIF TAX/ UTILITY/ PERSONAL/ TREASURER FEES/ EXPENSE & DELINQUENCY DEPOSIT

MANF. HOME OHIO/COUNTY ABATEMENT OTHER HB 66 REIMB. FEES OTHER HB 66 FEES

Portage 3/20/15 $1,139.74 $16.97 ($16.70) $1,140.018/7/15 1,047.36 12.55 (15.69) 1,044.22

0.000.00

Stark 1/30/15 299,040.00 299,040.002/28/15 1,613,990.00 1,613,990.003/27/15 1,448,539.65 2,798.07 (65,488.33) (381.50) (104.42) 1,385,363.474/16/15 4,778.63 (598.18) 4,180.454/22/15 130.28 130.28

5/7/15 469,668.49 (3,311.87) 466,356.625/12/15 1,699.86 1,699.866/11/15 88,226.73 88,226.736/26/15 10.79 (2.10) 8.69

7/2/15 306,210.00 306,210.007/10/15 431,900.00 431,900.007/17/15 831,620.00 831,620.007/24/15 1,128,110.00 1,128,110.008/27/15 435,058.63 (49,686.78) (381.50) (104.42) 384,885.93

0.000.000.000.000.000.000.000.00

Carroll/Brown Twp. 4/13/15 126.96 96.93 (5.00) 218.895/20/15 7.85 7.85

0.000.00

Summit 4/17/15 12,834.44 (158.62) (2.81) (2.81) 12,670.205/1/15 135.30 135.30

0.000.00

Y-T-D at 8/31/15 $6,496,782.34 $4,778.63 $469,798.77 $4,497.93 $13,114.83 $88,226.73 ($119,283.27) ($2.81) ($763.00) ($211.65) $6,956,938.50

Levy Taxes Received 2015 $7,077,199.23Collection Expenses 2015 ($120,260.73)

Collected (Net) 1/1/15 thru 12/31/15 $6,956,938.50

YEAR 2009 YEAR 2010 YEAR 2011 YEAR 2012

Levy Taxes Received $5,403,147.00 $5,204,591.18 $5,064,445.50 $5,032,898.30Collection and Election Expenses ($106,986.56) ($71,136.73) ($74,670.84) ($77,293.85)

Collected (Net) $5,296,160.44 $5,133,454.45 $4,989,774.66 $4,955,604.45

YEAR 2013 YEAR 2014

Levy Taxes Received $7,401,799.45 $7,554,482.63Collection and Election Expenses ($142,701.83) ($123,388.34)

Collected (Net) $7,259,097.62 $7,431,094.29

RETAXBO15.XLS Distributed to the Board of Trustees on 9/15/2015

28


SUMMARY FINANCIAL STATEMENT OF FISCAL OFFICER

TO BOARD OF LIBRARY TRUSTEES

AT 8/31/2015

SPECIAL 2014

GENERAL REVENUE CAPITAL PERMANENT PERMANENT YEAR-TO-DATE YEAR-TO-DATE

FUND FUNDS PROJECTS IMPROVEMENT FUNDS TOTAL TOTAL

BALANCE AT JANUARY 1, 2015 $2,037,283.48 $18,041.93 $2,131,974.40 $64,177.43 $15,359.40 $4,266,836.64 $3,813,281.25

REVENUE

1000 Taxes (PLF) 4,561,809.05 4,561,809.05 4,136,174.651200 Taxes Property (Levy) 6,988,972.50 6,988,972.50 6,880,218.691200 Taxes (Reimb. P. P.) 88,226.73 88,226.73 88,226.73

2000 Grants 4,405.60 4,405.60 120,291.92

3000 Patron Fines & Fees 78,413.42 78,413.42 141,235.00

4000 Investment Income 4,087.04 159.67 1,420.62 5,667.33 5,215.32

5000 Service Fees 6,366.94 6,366.94 8,564.05

6000 Donations 26,238.11 1,045.37 3,609.00 30,892.48 37,356.29

8100-8700 Misc. Rev. & Reimb. 15,457.38 15,457.38 30,190.608900 Other 5,110.23 5,110.23 46,189.23

TOTAL REVENUE Y-T-D 11,779,087.00 0.00 1,205.04 3,609.00 1,420.62 11,785,321.66 11,493,662.48

EXPENDITURES

1000 Payroll/Benefits 5,615,868.64 5,615,868.64 6,255,602.87

2000 Supplies 174,539.88 174,539.88 158,045.48

3000 Purch.Services 1,402,972.64 1,402,972.64 1,658,025.67

4000 Library Materials 1,140,738.07 1,485.67 1,142,223.74 1,016,293.92

5000 Capital Outlay 297,697.48 8,265.60 305,963.08 115,647.547-8000 Other Expenses 31,495.64 31,495.64 36,209.86

TOTAL EXPENDITURES Y-T-D 8,663,312.35 9,751.27 0.00 0.00 0.00 8,673,063.62 9,239,825.34

TRANSFERS (NET) 0.00 0.00 0.00 0.00 0.00 0.00

FISCAL OFFICER BALANCE

AT AUGUST 31, 2015 $5,153,058.13 $8,290.66 $2,133,179.44 $67,786.43 $16,780.02 $7,379,094.68 $6,067,118.39OUTSTANDING CHECKS 90,361.15 90,361.15

TOTAL ACCOUNTED FOR AT 8/31/15 $5,243,419.28 $8,290.66 $2,133,179.44 $67,786.43 $16,780.02 $7,469,455.83

PETTY CASH AND CHANGE FUNDS $990.00

HUNTINGTON BANK-CHECKING ACCOUNT (OPERATING) 2,003,034.95

HUNTINGTON BANK-PUBLIC FUNDS ANALYZED CHECKING ACCOUNT 120,182.14

STAR OHIO-INVESTMENT ACCOUNT 350,783.63

STAR PLUS-INVESTMENT ACCOUNT 503,106.49

HUNTINGTON BANK-MMAX 2,511,308.60HUNTINGTON BANK-MONEY MARKET ACCOUNT 1,980,050.02

TOTAL ACCOUNTED FOR AT 8/31/15 $7,469,455.83

BOTCTRE15.XLS DISTRIBUTED TO THE BOARD OF TRUSTEES ON 9/15/201529






15 January $554,582.36 8.55% $554,582.36 8.55%15 February $635,723.39 9.80% $1,190,305.75 18.35%15 March $426,777.62 6.58% $1,617,083.37 24.93%15 April $462,410.49 7.13% $2,079,493.86 32.06%15 May $699,356.27 10.78% $2,778,850.13 42.85%15 June $618,027.28 9.53% $3,396,877.41 52.37%15 July $640,254.45 9.87% $4,037,131.86 62.25%15 August $524,677.19 8.09% $4,561,809.05 70.34%15 September 0.00% 0.00%15 October 0.00% 0.00%15 November 0.00% 0.00%15 December 0.00% 0.00%

PLF2015.XLS

30

JULY, 2015 GIFT REPORT RESOLUTION 15- BE IT HEREBY RESOLVED by the Stark County District Library Board of Trustees to accept the gifts and honorariums to be used as designated by the donors.

DONOR AMOUNT DESIGNATION

Jackson Customers $622.00 Restricted: Jackson Branch – Capital Fund 450 Bryan Harris 500.00 Restricted: Capital Campaign Fund 455 Herbert Hoover Foundation 25,000.00 Restricted: 4th Utility

MONTHLY TOTAL $26,122.00 YEAR TO DATE TOTAL $30,030.71

31

AUGUST, 2015 GIFT REPORT RESOLUTION 15- BE IT HEREBY RESOLVED by the Stark County District Library Board of Trustees to accept the gifts and honorariums to be used as designated by the donors.

DONOR AMOUNT DESIGNATION

Jackson Customers $464.00 Restricted: Jackson Branch – Capital Fund 450 Genealogy Donations 263.00 Restricted: Genealogy Department Amazon Smile 114.77 Unrestricted: Library Donation Notary Donation 20.00 Restricted: Library Donation

MONTHLY TOTAL $861.77 YEAR TO DATE TOTAL $30,892.48

32

Staff Conf. Date Meeting / Conference Name Sponsor Location TotalBurligame, Suzette 07/17/15 Dive Into Data: Gather, Analyze,

CommunicateOhioNet Worthington, OH -$

Welsh, Jen 07/17/15 Dive Into Data: Gather, Analyze, Communicate

OhioNet Worthington, OH 80.00$

Peek, Jesse 07/17/15 Perptuating Excellence In Customer Service

KSU Canton, OH 345.00$

Bartlett, Linda 07/21/15 Listening: A Skill You Can Develop NEO-RLS Webinar 25.00$ Herman, Christine 07/23/15 Must Read Fall Fiction for Young Adults NEO-RLS Webinar 25.00$ Wilkins, Linda 07/23/15 H/R Symposium KSU Canton, OH 195.00$ Green, Rose Marie 08/05/15 Coaching: A Tool to Enhance Employee

PerformanceOLC Columbus, OH 273.11$

Neff, Brett 08/06/15 Digipalooza OverDrive Cleveland, OH 245.00$ Pandrea, Cheryl 08/06/15 Digipalooza OverDrive Cleveland, OH 245.00$ Rondinella, Delores 08/06/15 Digipalooza OverDrive Cleveland, OH 245.00$ Sheridan, Renee 08/12/15 Meet Author Kate DiCamillo Cuyahoga Public

LibraryParma, OH -$

Burlingame, Suzette 08/12/15 OrangeBoy Idea Exchange 3.0 OrangeBoy Columbus, OH 259.81$ Harris, Josh 08/12/15 OrangeBoy Idea Exchange 3.0 OrangeBoy Columbus, OH 275.79$ Bartlett, Linda 08/13/15 Safety Council Luncheon:

Communicable Disease Prevention in SCSC Canton, OH -$

Wilkins, Linda 08/13/15 Medical Exams & Inquiries: Effective letter writing to physicians - what to include and what not to include

Kastner Westman & Wilkins, LLC

Akron, OH 150.00$

Brenton, Dolores 08/17/15 Data on Deadline: Census Reporter U S Census Bureau Webinar -$ Cozzoli, Kelli 08/18/15 Actively Listening in a Loud, Distracting

WorldNEO-RLS Webinar -$

Mann, Marcia 08/18/15 Actively Listening in a Loud, Distracting World

NEO-RLS Webinar 25.00$

Campbell, Kimberly 08/20/15 Children's & Teen Services Conference OLC Kent, OH 185.00$ DiMarco, Dayna 08/20/15 Children's & Teen Services Conference OLC Kent, OH 185.00$ Gustavich, Dani 08/20/15 Children's & Teen Services Conference OLC Kent, OH 119.27$ Herstine, Lynne 08/20/15 Children's & Teen Services Conference OLC Kent, OH 135.00$ Koehler, Angela 08/20/15 Children's & Teen Services Conference OLC Kent, OH 154.26$ Shaw, Joni 08/20/15 Children's & Teen Services Conference OLC Kent, OH 185.00$ Shearer, Carol Ann 08/20/15 Children's & Teen Services Conference OLC Kent, OH 135.00$ Hulka, Sandy 08/20/15 Spectacular Displays: Minimum Work,

Maximum ImpactNEO-RLS Webinar 25.00$

Murray, Lisa 08/20/15 Spectacular Displays: Minimum Work, Maximum Impact


Naylor, Cynthia 08/20/15 Spectacular Displays: Minimum Work, Maximum Impact


Wilson, Tena 08/20/15 LLAMA Thought Leader: Pilar Martinez LLAMA Webinar -$ Vick, Penny 08/27/15 Off the Beaten Path: Take Your

Storytimes in New DirectionsNEO-RLS Webinar 25.00$

September 2015 Monthly Training Report Total 4,177.24$

33

Herman, Christine 09/03/15 Library Ambassador: Leading a K-12 Faculity Outreach Innitiative (Mostly) on Your Own


Herstine, Lynne 09/03/15 Library Ambassador: Leading a K-12 Faculity Outreach Innitiative (Mostly) on Your Own


Kollin, Pamela 09/03/15 A Day for Circ Staff: Frontline Success NEO-RLS North Ridgeville, O 90.00$ Parekh, Bina 09/03/15 A Day for Circ Staff: Frontline Success NEO-RLS North Ridgeville, O 90.00$

Simpson, Karen 09/03/15 A Day for Circ Staff: Frontline Success NEO-RLS North Ridgeville, O 90.00$ Tornow, JoAnn 09/03/15 A Day for Circ Staff: Frontline Success NEO-RLS North Ridgeville, O 90.00$ Marsh, Patty 09/09/15 New Director's Workshops Series:

Essential AdministrationOLC Columbus, OH 90.00$

McFarren, Jean 09/09/15 New Director's Workshops Series: Essential Administration

OLC Columbus, OH 90.00$

34

Stark County District Library Monthly Internal Training Report Distributed to the Board of Trustees

September 15, 2015

INTERNAL TRAINING May 21, 2015 Mental Health First Aid Training Amber Anderson Presenter: Mark Woods (Main Library) Corrine Brown Aiesha Collins Dani Gustavich Stephanie Houck Corrinne Howell Tina McCallum Regina Perrine Patti Rante Carol Ann Shearer Renee Sheridan Roseann Widder May 27, 2015 Mental Health First Aid Training Beth Bouchard Presenter: Mark Woods (Main Library) Sarah Bowen Julie Burley Vickie Colangelo Ellen Doucette Katie Ellinger Mary Halley Jodie Hawkins Christine Herman Sandy Hulka Angela Koehler Shelia Mawdsley Sarah Pool Teri Priest Kathy Ragon Joyce Swad Penny Vick August 6, 2015 Dyslexia Workshop Cynthia Boley Presenter: Rachael Jatich (Main Library) Julie Burley Katie Ellinger Dani Gustavich Robin Gutierrez Mary Halley Lynne Herstine Pamela Kollin Kim Ann Pfau Ann Pukansky Renee Sheridan

35

Mary Shine Marian Sutton Mark Villono Susan Whitehouse

36

Stark County District Library Monthly H R Report Distributed to the Board of Trustees

September 15, 2015

APPOINTMENTS 08/10/15 Sharifa Louis, Bachelor, Youth Services – Main, full time, 80 hours biweekly. 09/07/15 Michele Stauffenger, Literacy – Main, full time, 80 hours biweekly

DEPARTMENT/AGENCY/STATUS CHANGES 07/31/15 Cynthia Boley, Bachelor, SPARK Parent Partner, Literacy - Main, full time, 80 hours

biweekly, resignation revoked; status unchanged. 08/10/15 Marsha Lioi, from Bachelor to Desk Manager, Adult Services, full time, 80 hours

biweekly. 08/10/15 Jennifer Welsh, from Branch Manager to Main Library Manager, from Lake

Community Branch, to Administration – Main, full time, 80 hours biweekly. 09/07/15 Brett Neff, from Training Services to Lake Community Branch Manager

RESIGNATIONS/RETIREMENTS/TERMINATIONS 08/14/15 Virginia Meers, Shelver, Perry Sippo Branch, part time, 32 hours biweekly,

resignation. 08/14/15 Haley Schillig, Web Coordinator, Web Services - Main, full time, 80 hours biweekly,

resignation. 08/21/15 Sarah Pool, Bachelor, Mobile Services – Main, full time, 80 hours biweekly.

37

Stark County District Library Monthly Board Report – Facilities

August 2015 MAIN LIBRARY

Re-Imagine Main – Completing final shelving relocations. HBM Architects presented budget estimate for Main master plan project.

MOBILE SERVICES Facilities Department took over responsibility for coordinating maintenance of bookmobile fleet.

SYSTEMWIDE Jackson Branch – Architect compiled comments from group meetings. Concept design phase complete. Completing Schematic design phase and beginning Design Develop phase. HBM Architects developing cost proposal to address building exterior moisture issues (Welty Assessment.) Plain revisions – Megan & I are working with Plain School to help ensure successful project implementation. Installation of gate mechanism and book return concrete slab complete. Entrance door, vestibule and exterior canopy to be scheduled. Re-Imagine Branches – HBM Architects touring branches & developing proposals. Sandy Valley – Power outage due to faulty building electrical wiring. Electrical contractor able to make temporary repairs to get power back on to the building permitting the library to reopen. Working with landlord to develop a permanent corrective solution. No major security issues. Security vulnerability assessment w/ Clark Security consultants scheduled for early September.

Building & Grounds Committee Report No report.

38


September 15, 2015 Resolution Title: Group Health and Dental Carriers Resolution for Plan Year 2015-2016 History/Background/Discussion: The Stark County District Library’s insurance broker, Structured Employee Benefits of Ohio, Inc. (SEBO), obtained quotes from insurance carriers for group health and dental coverage for the plan year 2015-2016 in accordance with the provisions in the Agreement between the Board of Trustees Stark County District Library and SEIU District 1199 WV/KY/OH, The Healthcare and Social Service Union and Stark County District Library Chapter of District 1199 effective April 1, 2012 to March 31, 2016. SEBO representatives reviewed quotes and presented final renewal rates for health and dental insurance on August 24, 2015 with Library administration. Human Resources Director, Linda Wilkins, has shared the renewal rates with union representatives. It has been agreed to renew Anthem Blue Access health insurance at an 11.89% premium increase for each coverage level and to renew Ameritas Fusion dental insurance at a 5.00% premium increase for each coverage level for the October 1, 2015 through September 30, 2016 plan year. Recommendations:

1) Renew Anthem Blue Access health insurance plan 2) Renew Ameritas Fusion dental insurance plan

Draftor(s): Linda Bender, Payroll & Benefits Coordinator Person(s) Responsible for Implementation: Linda Bender, Payroll & Benefits Coordinator Russ Humerickhouse, Fiscal Officer Linda Wilkins, Human Resources Director

39

RESOLUTION 2015- Group Health and Dental Carriers Resolution for Plan Year 2015-2016

WHEREAS, the Stark County District Library’s health and dental insurance contracts expire annually on September 30th; and WHEREAS, the Library’s benefits broker SEBO has obtained quotes from health insurance carriers and dental insurance carriers; and WHEREAS, the quotes and coverage have been reviewed and analyzed by the broker, the Finance and Audit Committee, the Executive Director, the Fiscal Officer, the Human Resources Director, the Payroll & Benefits Coordinator and by union representatives; and WHEREAS, these reviews and analyses have led all parties to make a recommendation to renew the health insurance coverage with Anthem and to renew the dental insurance coverage with Ameritas for the 2015-2016 plan year; NOW, THEREFORE, BE IT HEREBY RESOLVED by the Board of Trustees of the Stark County District Library to renew the contract with Anthem for the period October 1, 2015 through September 30, 2016 for health insurance coverage for eligible library employees; and to renew the contract with Ameritas for the period October 1, 2015 through September 30, 2016 for dental insurance coverage for eligible library employees; Monthly Premiums: Current Renewal Dental Employee only $31.60 $33.18 increase of $1.58 Employee + Spouse $55.00 $57.75 increase of $2.75 Employee + Child(ren) $82.20 $86.31 increase of $4.11 Full Family $97.88 $102.77 increase of $4.89 Health Employee only $690.45 $772.54 increase of $82.09 Employee + Spouse $1,449.93 $1,622.32 increase of $172.39 Employee + Child(ren) $1,311.83 $1,467.80 increase of $155.97 Full Family $2,071.35 $2,317.62 increase of $246.27

40


September 15, 2015

Resolution Title: Appropriation of funds received for the Stark County Area Next Generation Broadband Initiative History/Background/Discussion: Stark County District Library Board of Trustees approved a resolution at the April 21, 2015 regular board meeting to adopt and champion the development of a next generation broadband plan for the Stark County area. The Library will execute such documents or instruments as may be necessary or appropriate to promote, plan, communicate and develop the Stark County Area Next Generation Broadband Initiative (now known as “The Forth Utility”), all while maintaining a neutral position and hosting the community dialogue. The Library will perform responsibilities as the fiscal agent of this nonprofit community initiative and all procedures, policies and audit guidelines of the Library will be followed. The Library will continue in this capacity until “The Forth Utility” becomes a new legal entity, or all funds have been depleted. The Library received a check for $25,000.00 from the Herbert W. Hoover Foundation on July 15, 2015 for the Stark County Area Next Generation Broadband Initiative. The Library did not project revenue for this initiative for 2015 and did not appropriate for expenditures in the 2015 Permanent Budget. Therefore, the funds received in the amount of $25,000.00 must be appropriated by resolution by the Board of Trustees. Recommendation: That the Stark County District Library Board of Trustees approves the resolution to appropriate the $25,000.00 received for the Stark County Area Next Generation Broadband Initiative Draftor(s): Russ Humerickhouse Person(s) Responsible for Implementation: Russ Humerickhouse, Fiscal Officer Michele Monnette, Deputy Fiscal Officer Tena Wilson, Executive Director

41

RESOLUTION 2015- Appropriation of funds received for the Stark County Area Next Generation Broadband Initiative

NOW, THEREFORE, BE IT HEREBY RESOLVED by the Stark County District Library Board of Trustees that funds received in the amount of $25,000.00 from the Herbert W. Hoover Foundation be appropriated for activities, events, services and materials that promote, plan, communicate and develop the Stark County Area Next Generation Broadband Initiative.

42


September 15, 2015

Resolution Title: Borrowing Privileges History/Background/Discussion: The proposed Borrowing Privileges Policy facilitates the implementation of library card application procedures which will simplify and improve the application process for new patrons. The proposed policy replaces the existing Borrowing Privileges Policy as well as the Library Card Policy (Resolution Number 2003-168, Adopted November 18, 2003). The proposed Borrowing Privileges Policy reflects changes for the following:

• Adult applicants will no longer be required to fill out an application. • Applicants aged 16-17 will be required to have their applications signed by a parent or

guardian. • Removal of the following phrase: “Once issued, the cardholder, regardless of age, will be

the only individual authorized to use his or her card.” By removing this phrase we allow patrons to designate others that may use their library card.

• Removal of detailed procedural information related to educator and organizational cards, loan periods and item limits.

• Removal of detailed information regarding employee borrowing which will be incorporated into the Employee Handbook.

Recommendation: That the SCDL Board of Trustees approves the Borrowing Privileges Policy. Drafters: Bryan Harris, Technology Director; Dorothea Richards, ILS Coordinator Person(s) Responsible for Implementation: Tena Wilson, Executive Director

43

Resolution 2015- Borrowing Privileges

WHEREAS, the Stark County District Library Board of Trustees has always maintained a commitment to providing our community with the widest possible access to information, NOW, THEREFORE, BE IT HEREBY RESOLVED by the Stark County District Library Board of Trustees that the Borrowing Privileges Policy will be revised. POLICY TITLE: Borrowing Privileges

Purpose

The Stark County District Library strives to provide broad access to resources and services that meet the educational, cultural, and recreational needs of the diverse community of Stark County. The Borrowing Privileges Policy of the Stark County District Library exists to facilitate community access to the materials and information contained in the library’s collections, resources, and networks.

Library Cards Eligibility

Eligibility Any individual who presents acceptable identification may obtain a free library card. Educator and Organizational cards may be available upon request. Responsibility The cardholder is responsible for the cost of any lost or damaged items as well as any fines, if applicable, for late materials. Parents/Guardians are accountable for all materials borrowed by their minor children. Our Rights The library may refuse to issue a card to a former cardholder who has outstanding charges.

Library Card Registration Adults

• Applicant must show an acceptable form of identification.

Minors • Applicant must complete a library card application. • Parent/Guardian signature is required.

44

• Identification IS NOT required. • Some parental restrictions to materials and resources are available.

Virtual “Electronic Card”

• A virtual “electronic card” is available online. • Identification IS NOT required. The electronic card only allows access to online

services, including databases and downloadable electronic materials. • An electronic card can be converted to a regular card with full functionality by

visiting a library location and completing the applicable registration requirements.

Loan Periods, Renewals, and Item Limits The library will maintain loan periods, renewals, and item limits which provide customers with an adequate amount of time for both using and returning library materials. Claimed Returned Items Items that customers say have been returned, but cannot be located on the shelves, may be placed in the Claimed Returned status. The library allows three items to be carried in Claimed Returned over the lifetime of the card. The customer will not be financially responsible for items nor will the Claimed Returned items hinder the checking out of other materials. However, any materials lost beyond three items must be paid in full.

Refunds If a customer locates an item after paying for it, a refund will be issued for the cost of the item minus a processing fee, as indicated in the Table of Charges Policy. The request must be made within thirty days of the payment. Customers who request a refund must provide the receipt that was issued by the library at the time payment was tendered. Denial of Borrowing Privileges Customer borrowing privileges will be denied when lost material fees or fines exceed $25.00. Any customer who has been referred to the collection agency will be denied borrowing privileges until all delinquent materials are returned or all fees/fines are paid so the balance is under $25.00. Confidentiality of User Record Pursuant to Ohio Revised Code, the library shall not disclose any record or information that identifies a user of library services as requesting or obtaining specific materials or services or as others using the library. Records may be disclosed only in the following circumstances:

• On the verbal or written consent of the library user • On receipt of a court order • If required by law

45

Employee Borrowing Privileges In general terms, the borrowing privileges and responsibilities for employees are the same as those described for patrons. Complete details of the library’s expectations relating to employee borrowing of library materials are in the Employee Borrowing Privileges section of the Employee Handbook

46

September 2015 Board Meeting Packet

Documents

Transcript of September 2015 Board Meeting Packet