Secretaries Committee Meeting - Northern Province 16.12

8/2/2019 Secretaries Committee Meeting - Northern Province 16.12

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Minutes of the Secretaries’ Committee Meeting

Venue : Conference Hall, Chief Secretary’s Secretariat, Northern Province

Date & Time : - 16th December 2011, 2.00 p.m

Participants

1. Mrs.R.Wijialudchumi Chief Secretary, NP

2. Mr.L.Illangovan Secretary to the Hon. Governor

3. Mr.R.Umakanthan Deputy Chief Secretary, Planning

4. Mr.A.Manoranjan Deputy Chief Secretary- Finance

5. Mr.R.Raveendren Secretary, Ministry of Health and Indigenous Medicine

6. Eng.A.E.S.Rajendra Secretary, Ministry of Infrastructure

7. Mr.T.Krishnananthalingam Asst. Secretary, PPA

8. Mr.T.Sarvanantha Deputy Director Planning- M/Agriculture

9. Mr.N.Sarveswaran Asst. Director Planning, PPS

The Chief Secretary, Mrs.R.Wijialudchumi , chaired the meeting and welcomed all who were present

at the meeting.

Minutes of the previous meeting held on 16th August 2011 were adopted unanimously. This was

proposed by Mr.L.Illangovan, Secretary M/ Education and Seconded by Mr.R.Raveenthiran ,

Secretary, Ministry of Health. Matters arising out of minutes of last meeting were next discussed.

1. Outstanding Provincial Audit Queries

It has been informed that the audit quarries to be settled in the Education , Health and Local

Govt. sectors. The Management Committee has been already formed in the M/Education and

M/Health for examine the audit quarries .More than 50 quarries to be settled in the Local

Authorities. The Chief Secretary has requested, the Secretaries to submit the progress of audit

quarries.

Action by: - DCS-F

2. Provision of Services in Resettled Areas.

The resettlement programmes are being implemented in the Northern Districts by the

government according to the programme scheduled under the resettlement programme.The

Chief Secretary informed that, all Secretaries to corporate the resettlement programme.

3. Advance Programmes

It has been informed that the Vehicle pass approval procedures to be continued.



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Action by: - All HoD

4. Monitoring of Service Performance Plan

DCS, Planning informed that, service performance plan and financing plan have been prepared and

published with the Provincial Budget 2012. It sould be monitored periodically.

Action by:-All Sec &DCS-Planning

5. Vital Statistics

DCS-planning pointed out that, quarterly vital statistics are updated regularly and also included in our

2012 Diary.

Action by: - DCS-Planning

6.

LAN Archive

All Ministries should arrange to develop LAN Archive within the Ministries. Provincial Planning

Secretariat will give technical support when ever needed.

Action by: - DCS-PPA

7. Citizens charter

All Ministries and Departments should maintain their citizen charter and provide better service in time.

This activities are supervised by the Provincial Public Administration.


8. Seniority List

The seniority list should be periodically updated by the Provincial Public Administration. However, it

has been informed that, All Island Service Officers seniority list have to be updated regularly. But there

are some difficulties to prepare it.


9. OIS

Deputy Chief Secretary, Planning informed that, out of the 6 officers in OIS unit., 3 officers are already

released to Governor’s Secretariats as a media unit.

Action by: - DCS-P



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10. Approval of Memoranda

Deputy Chief Secretary, Planning submitted the following memoranda which were approved by the

Secretary’s Committee held on 16th December 2011 under the CBG and PSDG for the approval of

Provincial Planning Committee. After a brief discussion, Provincial Planning Committee approved the

following memos.

Memo No Sector Amount in Rs’Mn. Conditions

10.1. CBG

CBG/2011/15 Dept.of IM. 0. 500 Approved

CBG/2011/16 Provincial Public Adm. 2.843 Approved

CBG/2011/17 Dept.of Local Govt. 1.000 Approved

CBG/2011/18 Dept.of AP & H 0.114 Approved

CBG/2011/19 Provincial Planning Secretariat 2.800 Approved

CBG/2011/20 Dept.of Education 24.500 Approved

CBG/2011/21 Dept.of Local Govt. 1.250 Approved CBG/2011/22 Dept.of Local Govt. 1.000 Approved

10.2 PSDG

PSDG/2011/17 Dept. of Local Govt. 0.500 Approved

PSDG/2011/18 Dept.of Local Govt. 0.500 Approved

PSDG/2011/19 Dept.of Agriculture 5.000 Approved


PSDG/2011/21(i) Dept.of Agriculture 3.000 Approved

PSDG/2011/21(ii) Dept.of Agriculture 2.190 Approved

PSDG/2011/21(iii) Dept.of Agriculture 0.600 Approved


PSDG/2011/23 Dept.of IM 3.500 Approved

PSDG/2011/24 Dept.of IM 2.000 Approved







PSDG/2011/31 Dept.of Social Services 1.200 Approved

PSDG/2011/32 Dept.of Social Services 5.000 Approved

PSDG/2011/33 Dept.of Road Development 20.000 Approved




PSDG/2011/37 Dept.of Probation & Child Care 6.800 Approved

PSDG/2011/38 Dept.of Infrastructure Dev. 5.000 Approved

PSDG/2011/39 Dept.of Rural Development 3.750 Approved




PSDG/2011/43 Dept.of Health 1.000 Approved



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PSDG/2011/44 Dept.of Cooperatives 20.000 Approved

PSDG/2011/45 Dept.of Education 5.000 Approved








PSDG/2011/53 Dept.of Health 2.559 Approved PSDG/2011/54 Dept.of Health 3.671 Approved



PSDG/2011/57 Dept.of Buildings 11.000 Approved

PSDG/2011/57 Dept.of Irrigation 1.500 Approved



PSDG/2011/58 Provincial Treasury 18.800 Approved

PSDG/2011/59 M/Infrastructure Dev. 2.500 Approved


PSDG/2011/61 Dept.of Sports 4.500 Approved



PSDG/2011/64 Dept.of Probation 3.010 Approved

PSDG/2011/64 Dept.of Irrigation 5.000 Approved

PSDG/2011/64 Provincial Treasury 3.100 Approved



(Details are shown in the Annexure I)

11. Review of Progress – AIP – 2011

Deputy Chief Secretary- Planning presented the 3rd quarter progress position on AIP 2011 programme.

11.1. Progress under Criteria Based Grant-2011

The budgetary allocation is Rs.275.0 mn . A sum of Rs.250.44 mn has been released as an imprest for

various Departments.Rs.206.91 mn is reported as expenditure up to 30.11.2011. 83% of the imprest was

spent under the CBG 2011.

(Details are shown in the Annexure II)

11.2. Progress under Provincial Specific Development Grant (PSDG)

The budgetary allocation of PSDG for the year 2011 is Rs.1,150 mn . A sum of Rs.973.07 mn has been

released as an imprest for various departments. Rs.642.5 mn is reported as an expenditure up to

30.11.2011 and 70% of the imprest was spent under the PSDG 2011.



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(Details are shown in the Annexure III)

11.3. Progress under Education Sector Development Project (ESDP)

The budgetary allocation of ESDP for the year 2011 is Rs.80.50 mn . It has been revised to Rs.69.45 mn

by the World Bank. A sum of Rs.58.88 mn has been released as an imprest. Out of this Rs.58.87mn was

reported as expenditure up to 30.11.2011.Which is 100% of the imprest was spent and Project has been

completed.

11.4. Basic Education Sector Unit (BESU)

The allocation for BESU is Rs.15.00 mn for the year 2011. Out of this amount a sum Rs. 5.61mn was

reported as expenditure up to 3rd Quarter 2011.

11.5. Nawodaya

The total allocation for the year 2011 is Rs.30.0 mn. A sum of Rs.22.50 mn was released as an imprest.

Rs.9.20 mn has been reported as the expenditure up to 30.11.2011.

12. Progress on Donor Funded Project

12.1 North East Housing Reconstruction Project (NEHRP)

The progress of NEHRP is as follows:

• Total Houses Damaged assets in 2010 -168,130 Nos.

• Total No.of Allocated Houses-27,392 Nos.

• No of Houses Completed-25,939 Nos.

• Houses under construction -1,453 Nos. .

12.2 Pro-Poor Economic Advancement and Community Empowerment Project (PEACE)

• Total Allocation –Rs.1,550 Mn

• Project Period-February 2007 to October 2012

• Total Allocation For the Irrigation schemes- Rs.853.0Mn

• Expenditure up to 30.11.2011 for the Irrigation schemes-Rs.566.98Mn



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Details are as follow:

Name of the Scheme Total Allocation

(Mn)

Financial

Progress(Mn)

Physical

Progress

Nampan kulam (Vavuniya) 29.00 28.55 100%

Mamaduwa (Vavuniya South 49.00 48.82 100%

Akathimurrippu (Musali,Mannar) 325.00 161.90 60%

Thadchchinamaruthamadu(Madhu,Mannar)

50.00 44.55 87%

Thenniyankulam(Thunukai,Mullaitivu)100.00 77.83 80%

Akkarayankulam(Karachchi,Kilinochchi) 300.00 205.33 68%

Total 853.00 566.98 67%

12.3 Re- awakening Project (RAP)

The following 4 components are covered under this project for the period 2004 Oct to 2013 March.

• Village Rehabilitation & Development - Rs.580.0 mn

• Essential Rehabilitation & Improvement to selected Major Irrigation Schemes – Rs.875.0 mn

• Cluster level livelihood support activities – Rs.226.0 mn

• Institutional Capacity Building – Rs.187.0 mn

The progress position of major irrigation schemes are as follows;

Name of the Scheme Total Allocation Rs. In(Mn)

Expenditure up to30.11.2011 Rs.in (Mn)

Giant Tank 440.15 302.26

Valukaiaru 263.98 197.79

Pavatkulam 105.52 73.03

Piramanthan Aru 60.0 18.01

Mahaththankulam 10.0 7.71

Total 879.65 598.80



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12.4 NECORD II – Supplementary Loan

• Emergency Rehabilitation Project

• ADB & GOSL funding

• Total Allocation - 16.60 mn US $(12.80 mn US $ - ADB, 3.80mn US $- GOSL)

• Contract period - 2 years

• Multi – Sectoral Project

• Components:

i) Infrastructure and Civil Works - 9.0 mn US $

ii) Supplies and Equipments - 2.0 mn US $

iii) Project Implementation - 5.6 mn US $

• Out of 158 Projects 148 were approved by the ADB

• Rs.1397.73 Mn worth of project have been committed

• 142 Project Tender were Called and 103 Project Tenders were awarded

12.5 Provincial Road Projects

a) Northern Road Connectivity Project – ADB

• Total Allocation – 25.08 Mn US$

• ADB Contribution – 89%, Government – 11%

• 140 km C,D Roads

• The projectsCovers the Vavuniya and Mannar Districts

• Project Period - 5 Years(June 2010 – June 2015)

• Procurement Activities Completed and 6 packages of roads contracts were awarded at a

cost of Rs. 2,050.9 mn for Mannar and Vavuniya Districts @ 3 pakages each.Rs.663.25

Mn has been spent up to June 2011.

b) Provincial Road Project – World Bank

• Total Allocation – 21 Mn US$

• 100 km CD Roads Rehabilitation(75 km roads are taken up )

• The projects Covers Jaffna District

• Project agreement signed

• Project Commence Date - 31.03.2010

• Project Completion Date - 31.03.2015

• Out of 5 packages of roads 4 package of road contract awarded for 65 km road at a costof Rs. 1,800 mn

• 1 package has been re-tender called for 8 km in Deflt area.



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c) Conflict Affected Rehabilitation Emergency Project (CARE) - ADB

• Total Allocation 37.14 mn US $

• ADB Contribution – 89%, Government – 11%

• Project Period is 3 years (2010 June -2013 June)

• Proposed100 km Provincial Road ( 84.08 km is taken up at a cost of Rs.1780.23 mn)- All

packages have been awarded

• 100 km Local Authority Roads ( 74.92 km is taken up at a cost of Rs.1507.72 mn)- Outof 8 Packages 7 Packages are awarded. Other one package in Vavuniya waiting for ADB

concurrence.

• The projects Covers the Mannar, Vavuniya,Mullaitivu and Kilinochchi Districts

12.6 Emergency Northern Recovery Project (ENReP)

• Scope of the Project is “Support the Government’s efforts to rapidly resettle the Internally

Displaced People (IDPs) in their original places of residence in the Northern Province”

• Funding – 75.54Mn US $ (Rs.8300 mn)- World Bank

• Project Period - Three years ( 2010 – 2013)

Progress of the following com ponents for the year 2010 and 2011 November

Component Year 2010 Year 2011 Physical Progress

No.of works/

manday

TotalAllocation(Rs.in Mn)

TotalAllocation(Rs.in Mn)

FinancialAchievement(30.11.2011)

Rs.in Mn

A-EmergencyAssistance to IDPs

89 220.00 141.12 166.08

27,736 Families areBenefitted from theWork fare Program,439,436 person days

worked

B-Work fareprogramme

27,7361,150.00

315.00 111.00

27,736 Families areBenefitted from theWork fare Program,439,436 person days

worked

C-Rehabilitation,Reconstruction of Essential Public &EconomicInfrastructure

618 6930.00 2,315.00 1,823.15

54 Road Works, 80Irrigation Schemes, 391

Building Works areCompleted



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12.7 NELSIP

It has been presented that North East Local Government Services improvement Project

( NELSIP) are being implemented by the Local Authorities under the assistance of GOSL and World

Bank. The Commissioner of Local Govt. has briefly explained the NELSIP progress at the PPC meeting

• Allocation for the year - Rs.1,088.00 Mn

• No.of Works committed in First Tranche - 41• Expenditure up to 30.11.2011 - Rs.139.13 Mn

• No.of Works to be implemented in 2nd Tranche - 94

12.8 CLCMS

The Center for Livelihood Credit Management Services (CLCMS) is functioning as a unit under the

Department of Corporative Development in the Northern Province.The overall objective of this unit is

creating and strengthen credit network through the livelihood development for poor people in the Northern

Province. The Director of CLCMS reported the progress position.

• No. of Active Societies - 204

• Total Groups and Members - 1,596 Groups/9,082 Members

• Disbursed Loan Amount - Rs.263.8 Mn for 8,660 Clients

13.0 UNICEF

The Progress reported under UNICEF programme as at 30th November 2011 is as follows.

Sector BudgetaryAllocationRs.in MN

ImprestReleased up to

31.07.2011

Financial ProgressRs.in Mn

Up to 30.11.2011

Provincial Treasury 69.18

Education 104.23 104.23 52.54

Health 26.87 26.87 15.67

Local Govt. 58.88 58.88 34.84

Social Service 30.97 30.97 26.40

Probation & Child Care 18.86 18.86 11.84

Total 309.00 239.82 141.29



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14.0. Performance Improvement Project (GiZ- PIP)

The progress position for the year 2011 are as follows.

This programme covers Human Resource Development and Local Governance for the period of 2011 -

2013

10 new Local Authorities in Jaffna have established the Public Redress System.

Public Information Dissemination was conducted in the Local Authorities in Jaffna.

3 ILDP Socio Economic profiles launched on 13th July 2011in Jaffna - Valikamam West, Island South

and Vadamaradchchi North Divisions.

Steps 8 to 15 of the ILDP planning process were completed.

Placement test were conducted for 2,632 Northern Province and District/Divisional officers for STEP

course.

1,246 staff have successfully completed STEPS courses in 140 departments..

35 school leavers have completed FESL courses.

47 upper secondary schools in Jaffna and Vavuniya have increased capacity in teaching English.

3 workshops were held on good governance in Jaffna

18 NPC trainers are able to conduct the workshops.

15 . Centre for Information and Resource Management (CIRM )

The progress of CIRM activities are as follows.

a. Preparations of Resource Profiles for Local Authorities – Kayts & Velanai in Jaffna District have

been commenced.

b. Preparation of Sectoral Profile for Education - questionnaire has been prepared to collect data .A

pilot project is being carried out for Nallur and Kayts Educational Division.

c. CIRM has conducted Sort Term training programme on “Free and Open Source Software” for NPC

Officers.

d. The CIRM is being developing maps with relevant images of important tourist places for Jaffna

District.

e. Web GIS – System develop for Education Sector.

f. Video presentations on tourist places were prepared.

16. Budget for the year 2012

The Deputy Chief Secretary, Planning informed that the Finance Commission has indicated the allocation

of Recurrent and Capital expenditure. The following apportionment of funds have been approved by the

Finance Commission for the year 2012.



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Recurrent Expenditure

Block Grant Rs.8,556.78 Mn

Revenue

• Central Govt. Rs.1,600.00 Mn

• Provincial Council Rs. 172.00 Mn

Total Recurrent Rs.10, 328.78 Mn

Capital Expenditure

CBG Rs. 294.00 Mn

PSDG Rs.1, 302.00 Mn

Project Funds Rs.2, 266.00 Mn

He further said, that the Provincial Implementation Plan for the year 2012 ( Form – I & II)to be

submitted to the Finance Commission before 15th December 2011 for it’s approval.

17. Resettlement of IDPS

Out of 353,272 IDPs, 346,622 IDPs were resettled and 6,650IDPs will be resettled from two welfare

centers in Vavuniya as at 18th December 2011. Details are as follows.

S. No Relief Villages/IDP Centers Families Male Female Total

1 Kathirgamar(Zone – 0) 901 1,443 1,560 3,003

2 Ananthakumarasamy (Zone -1) 1,099 1,720 1,927 3,647

Total 2,000 3,163 3,487 6,650

18. Operational Information System (OIS)

The T eam Leader presented the progress posit ion on OIS,

Web management which includes running, maintenance, feature improvement and uploading is

being monitored.

Local Area Network for Department of Industries has been installed and configured.

Secretaries Committee Meeting - Northern Province 16.12

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Transcript of Secretaries Committee Meeting - Northern Province 16.12