Scanning Document Management System | Document Management System Software
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How you can stored your office big paper based data into computerized ?
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Transcript of Scanning Document Management System | Document Management System Software
How you can stored your office big paper based data into computerized ?
What is Document Management System ?
Document Management System Software is a process of transfer or convert your paper document or paper file into digital format like computerized document or soft copy of your document with the help of scanning process is silently known as document management system software.
With the help of OCR ( Optical Character recognition ) you will scanned your all documents.
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What is Scanning Document Management System ?
Scanning Document is a process of converting your paper document or files such as contract file, forms, customer data, any type of data which is paper into digital format it can be easily integrated as a part of office computers . e.g. Computerized Documents.
Paper Document Computerized Document
Scanner
Document Scanning Process
The following efforts are needed on the file, page and image during the scan process.
Pre - Scan Document
Scanning Document
Post - Scan Document
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Pre - Scanning Document Process Following Procedure have Done in Pre-Scanning Process :
Weeding Numbering Preparation
We may have to skip, ignore certain pages/documents as per clients instruction from any given File/Register/Ledger/Docket
Physical numbering on all pages needs to be performed if it is under scope.
Prepare pages for input into scanner Unbind pages
from file Remove Staplers,
pins Remove dust Remove folds Apply tape on torn
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Scanning Document Process
1 . Depending on page type, different Scanner s are used. ADF Scanner Over Head Scanner Map Scanner Flat bed Scanner
2. Time and effort will vary depending on type of scanner.
E.g. 100 pages scanned on ADF Scanner will take very less time compared to same number of pages on OH scanner.
3. Scan process efficiency depends on Page type Scanner uptime Daily new page load Pending page load Manpower availability
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Post - Scanning Document Process Following Procedure have Done in Post-Scanning Process :
QC-1 Split Convert
Quality check to be done on created images Rotate Crop Quality
enhancement
Depending on page, split image once it is scanned OHS /
Bounded – L / R / Both
ADF / Loose - F /B / Both
Sequencing
Outputs from 2 scanners is mixed
Scanner 1 = 10 images
Scanner 2 =
5 images Single file
of 15 images
Depending on requirement, convert image into Jpg PDF Tiff Searchable
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Use of Scanning Document System
You know very well, Number of business organization is here, daily they can use number of paper documents, so why we waste time for paper document if you can easily transfer your document from one place to another .
The scanned documents are converted to PDF and TIFF as per customers requirement.
Easy to use.
Easily transfer your computerized file from one place to another.
Easy to search any type of file from number of files.
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