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SAP MM - SUPPLIER CONFIRMATION • Supplier Confirmation Overview• Order acknowledgement• Advance ship notification (ASN)• Transport confirmation• Inbound delivery• Internal Confirmations • Master Data Maintenance of Confirmation Control • Assigning a Confirmation Control Key in a Purchasing Info Record• The Confirmation Tab in a PO• Monitoring Supplier Confirmations

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Supplier Confirmation- Working with confirmations has the advantage that Materials Planning does not have to depend solely on the delivery dates and quantities set out in purchase orders or the delivery schedules of scheduling agreements. Confirmations enable you to plan more exactly, since during the time-span between the order date and the desired delivery date you receive increasingly more reliable information from the vendor regarding the anticipated delivery. Furthermore, you can monitor all confirmations and issue expediters in respect of outstanding order acknowledgments. In fact, if needed, supplier confirmation can act as a control function between issuing a purchase order to a supplier and its delivery. An inbound delivery is alternately known as a rough GR (goods receipt).

Supplier Confirmation Overview –

Supplier communications to the purchaser can be in the form of a fax, email, or EDI. The communication can be for the following:

❑ Order acknowledgement❑ Advance ship notification (ASN)❑ Transport confirmation❑ Inbound delivery

Confirmation Configuration –

External confirmation categories can be configured using a transaction found by followingthe navigation path Materials Management - Purchasing -Confirmations - Define External Confirmation Categories.

Internal Confirmations - Three internal confirmation categories for EDI-based communications are supplied in the standard system:

Category 1Used for order acknowledgmentsCategory 2Used for ASNs or inbound deliveriesCategory 3Used for rough goods receipts

An external confirmation category can be assigned to each internal confirmation category, As a result, purchasing documents can be automatically updated with data from the relevant confirmation. External confirmation categories can be configured using a transaction by following the navigation path Materials Management - Purchasing Confirmations - Define Internal Confirmation Categories.

Internal Confirmation Categories

you can even control the sequence in which the system allows various types of confirmation to take place to meet business needsConfirmation control 0004 for the Confirmation category LA (Inbound Delivery). On this screen, you can control whether recording an inbound delivery in the SAP system is considered during an MRP run for materials planning or whether an inbound delivery is GR-Relevant, which cancels out when the actual goods receipt of a material takes place. You can even control whether this confirmation category is subject to reminders and how soon or late a supplier can send a confirmation from the date of a material’s delivery

Details of a Confirmation Control Key

Master Data Maintenance of Confirmation Control - You can maintain the confirmation control (Conf. Control) in the Purchasing Data tab of the supplier master or business partner (Transaction BP). This control would be applicable to all purchases from the specific supplier

Assigning a Confirmation Control Key in a Business Partner

Note :- The option of confirmation control is also available in the purchase data view of the purchasing information record (Transaction ME11) by choosing an option in the Conf. Ctrl field

If you want a supplier to always send confirmations, then set the confirmation controlin the business partner function (Transaction BP). However, if you want a supplierto send confirmations on shipment of specific materials only, then select the option of assigning a confirmation category in relevant purchasing information records (Transaction ME11).

Assigning a Confirmation Control Key in a Purchasing Info Record

PO (Transaction ME21N). In the Confirmations tab at the item level, choose the Conf. Control 0004 Inbound Delivery to manually enter the confirmation details received from the supplier.

The Confirmation Tab in a PO

Maintain the confirmation details received from the supplier, which in our example is 25 MT. At any time, you can change or even delete the confirmation details maintained on this screen.

Another way to maintain a supplier confirmation is to create an inbound delivery for purchase order 4500000216 using Transaction VL31N, Maintain the confirmation details, which in our example is the tentative delivery of 75 MT. Save your entries

The PO 4500000216 for which the reference of inbound delivery 180000050 for 75MT of material recorded in the previous step is now part of the PO’s confirmation details.

PO 4500000216 for which the reference of inbound delivery 180000050 for 75MT of material recorded in the previous step is now part of the PO’s confirmation details.

Transaction MIGO where you’ll choose Inbound Delivery from the dropdown list to receive goods against the PO 4500000216 from the supplier with reference to inbound delivery numbers.

Goods Receipt Based on Inbound Delivery

Monitoring Supplier Confirmations - Transaction ME2A or by following the menu path Logistics - Purchasing Reporting - Monitor Confirmations. Enter the initial parameters as shown and click Execute.

Supplier Confirmations Monitoring

Note - To monitor reminders in an SAP system, use Transaction ME91F. To monitor orderacknowledgements, that is, acknowledgment that the supplier has received a PO,use Transaction ME92F.

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info@thesapsolutions.com

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