Supplier Collaboration Portal Case Study SAP 20Feb12

Project driversProject ObjectivesSupplier Collaboration Portal : FunctionalitySolution Architecturebenefits for Client and Suppliers
Table of Contents

Anantara Solutions Private Limited 2012. All rights reserved


External Suppliers of FG were treated at arms lengthSuppliers had little visibility of clients supply chainClient had little visibility of Suppliers suppliesSupply was largely on a Made-To-Order (MTO) basisLong lead timesLittle room for flexibilityClient purchased very little FG from Suppliers. i.e. If client do not make, they do not sell !Supply chain is not optimumHigh levels of stocks and yet poor availabilityLack of supplier collaboration is a root cause
Project drivers


Turning the Finished Goods Suppliers to Supply Chain Partners

Supplier Collaboration


Improved forecast accuracySignificantly improved supply chainReduced lead time from FG suppliersReduced lot sizeFlexibility - ability to react to short term changes in demandCreate a tool and process that will enable launch and marketing of new products successfully sourced from external SuppliersBuild a tool and process to collaborate with external SuppliersReal time visibility (daily) of our net requirementMother stock concept (FG, SFGs like Died Threads, Grey Threads)Real time visibility of fulfilment from suppliersAutomatic changes to purchase order due datesAdvanced Shipping notifications creating inbound deliveries.Capturing of stocks at supplier (at all levels)Maintaining history. Auditing suppliers adherence to medium term plan
Project Objectives



Supplier Collaboration Portal is a proven tool for online and real-time collaboration between OEMs and their suppliers on Planning and Purchasing processes.

It provides a platform for to integrate all the collaborative processes like Planning, Order Acknowledgement, Reporting Schedule Delays, Advance Shipment Notifications, and is integrated seamlessly with the backend SAP ERP and SCM systems.

Supplier Collaboration Portal


Control , Visibility and Flexibility in the Supply Chain


Planning processSuppliers can view and download the Demand Forecast from Client Suppliers can send the FG and SFG stock details to clientManually enter the stock detailsUpload the stock details from Excel filePurchasing processPO AcknowledgementsConfirm PO without changesConfirm PO with changes in Quantity and Ship dateConfirm PO with changes via Excel file (Mass changes)Report delays on committed datesEnter changes in quantity/ship date manuallyUpload the changes via Excel file (Mass changes)Shipments processSupplier can view PO lines ready for shipmentSupplier can send ASN detailsEnter ASN manuallyUpload ASN from Excel fileSuppliers can request for PO closure
Supplier Collaboration Portal : Functionality



Solution Architecture


SAP APO

SAP ECC

Shipments

Stocks snapshot

Rolling demand forecast

Supply plan for next 6 months

Stocks for next planning cycle

Order Acknowledgment

Order changes

ASN and Packing lists

Order confirmations

Order updates

Inbound Delivery

Supplier

Supplier Portal


Report Schedule Delays

Review PO Changes

Planning

Claims

PO Reports


Planning


SAP APO


SAP ECC

Shipments

Supplier Portal


Review PO Changes

Planning

Claims

PO Reports

Supplier

Publish Procurement Forecast from Planning Cycle 1

3a

View Demand Forecast

3b

Enter Stock snapshot

4a

Update Stock snapshot for Planning Cycle 2

4b

Master Planning

2

Master data

Open SO, Open PO, Stocks

1a

1b

Procurement Proposals

3c


Purchasing Process: Different dates involved

DateDescriptionEventsOriginal Ship DateOriginal ship date (calculated) based on the Original Delivery Date expected by OEM and Transport lead timePO generationOriginal Delivery DateOriginal delivery date expected by OEMPO generationConfirmed Expected Ship DateShipment date confirmed by the Supplier at the time of order acknowledgmentOrder AcknowledgementConfirmed Expected Delivery DateExpected delivery date (calculated) at OEM warehouse based on the Confirmed Expected Delivery Date from Supplier and Transport lead time Order AcknowledgementCurrent Expected Ship DateLatest shipment date from the Supplier based on the work progressReporting delaysCurrent Expected Delivery DateLatest delivery date (calculated) at OEM warehouse based on the Confirmed Expected Delivery Date from Supplier and Transport lead timeReporting delaysActual Ship DateActual shipment date from the SupplierASNExpected Receipt DateExpected receipt date (calculated) at OEM warehouse based on the Actual Ship Date and Transport lead timeASN



SAP APO

SAP ECC


Shipments

Supplier Portal


Review PO Changes

Planning

Claims

PO Reports

Supplier

PO Generation

5

PO Confirmations

8

Quantity and/or Ship date changes

7b

Order Confirmations

7a

View Po lines pending OA

6b

Review PO Changes

Update PO confirmation

7c

Publish Open PO details

6a




SAP APO

SAP ECC


Shipments

Supplier

PO updates

10

Reports ship dates changes

9a

Report split delivery schedule

9b

Supplier Portal


Review PO Changes

Planning

Claims

PO Reports

Review PO Changes

Update changes to PO lines

9c


Shipments


SAP APO

SAP ECC


Supplier

Inbound Delivery

10

Supplier Portal


Review PO Changes

Planning

Shipments

Claims

PO Reports

Review PO Changes

Advance Shipment Notification

9a

PO marked for closure

12

Request for PO short closure

11a

Create Inbound Delivery

9b

Update PO closure flag

11b


Overall benefits for Client and Suppliers


Improved responsiveness to consumer demand.

Greater forecast accuracy with single shared forecast.

Improved relationship between trading partners.

Increase in sales

Inventory reduction

Cost reduction

Improved production capacity utilisation

Reliable and shorter lead times

Smaller lot sizes


The information contained in this document is highly confidential and privileged. No part of this document may be copied or circulated without express written permission from Anantara Solutions Pvt. Ltd. This document is for discussion purposes only.

Thank You !

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Supplier Collaboration Portal Case Study SAP 20Feb12

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