Roles and Permissions Webinar Thursday, May 8, 2014 Presenters: Cynthia Crowdus & Kayla Siler.

Roles and Permissions Webinar

Thursday, May 8, 2014

Presenters: Cynthia Crowdus & Kayla Siler

Today’s Objectives

• Tools and DocumentsIntroduce participants to new tools for helping set up Roles and Permissions in Schoolnet

• ScenariosDiscuss some common role scenarios and how to set them up

• Questions & Next StepsDiscuss any questions and provide details for May 15 webinar

Two Key Points about Roles

• Teachers have what they need natively!Anyone whose default role in Schoolnet is a teacher has all the roles and permissions she needs to conduct her class (use lesson planner, schedule, administer and score assessments, etc.) for her students. Only add permissions if you want a teacher to contribute outside of her classes.

• One DefaultAll users in Schoolnet should have one and only one default setting selected in PowerSchool.

Tools

• Roles Matrix

Roles MatrixRows – What a user can do

General

School and District Data

Classrooms

Assessment Admin

Roles MatrixRows

General


Classrooms

Assessment Admin

The Rows in the Matrix map to the Modules in Schoolnet

Roles MatrixRows

General


Classrooms

Assessment Admin

Roles MatrixColumns – Names of Roles that you Select in PowerSchool

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DefaultsSelect One!

Roles MatrixColumns – Name of Permission that you Select in PowerSchool

Def

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: Lea

ders

hip

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: Sta

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Optional RolesTest Item Administrator is a special case!

You must have it to “Create and edit test items for an institution”

Teachers do not need this role to create items

Roles MatrixColumns – Name of Permission that you Select in PowerSchool

Def

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: Lea

ders

hip

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Optional RolesCan be added to give additional rights to users. Most of the time this will be for staff or teachers who need some roles associated with leadership.

Roles Matrix

Operations

Scenarios: How do I know which Optional Roles to add?

• Need for users to have optional roles will vary depending on the types of staff you have in your school or district.

– Do you have district level staff to manage curriculum? Or is this something school staff or teachers are involved in?

– Do you have district level staff who create benchmark assessments? Or do teachers help with benchmark assessments?

Scenarios

• The following slides reference scenarios that might apply to your school or district depending on the staff that you have available to complete certain tasks.

• These are suggestions and may not apply to all districts or schools. Please contact the Home Base Support Center if you have a special scenario that is not addressed here.

Setting up Schoolnet permissions (who can see what) so that you can collaborate, share and manage

Give a selected set of teachers the ability to write and build benchmark tests for your district.

Teacher(s) District Benchmark

write

Click Here Set this Up

Teachers write Benchmarks Click Here Set this Up

Give Instructional Coaches the ability to review lesson plans.


InstructionalCoaches

Teacher Lesson Plans

review

District-Level Permissions Scenarios

District Instructional Coaches Review Lesson Plans

A teacher or group of teachers wants to write and share instructional resources with other teachers.

Teacher(s) writeShared Resources with other teachers

Click HereHow it Works

Possible Roles and Permissions forDistrict Media Coordinator

Click HereSet this Up

Schools Promote Resources to District Bank

Go to “present” mode on the googledoc to use this document if you aren’t viewing in fullscreen

Note: As of May 8, to review and approve instructional materials, you need to have access to the curriculum management role or the leadership role.*NEW role for Review and Approve Instructional Materials coming soon.


A teacher or group of teachers wants to write and share assessments with other teachers. Think: Professional Learning Communities

Teacher(s) write

Teachers Share AssessmentsWithin School

Shared Assessment with other teachers



School Instructional Coaches Review Lesson Plans




review

School-Level Permissions

Give a selected set of teachers the ability to write and build benchmark tests for your school.

Teacher(s) SchoolAssessment

write

Teachers write School Assessments



Teacher(s) write

Teachers Promote Resources to School Bank

Shared Resources with other teachers


Possible Roles and Permissions forSchool Library Media Coordinator






write







review










Note: Currently, to review and approve instructional materials, you need to have access to the curriculum management role or the leadership role.

Teachers Write Benchmarks

•For districts that want to allow teachers to build benchmarks

•The most complicated of the current scenarios because you need to set the teacher up at the district level.

•Roles Needed:• PowerSchool

• No Access• Schoolnet

• Test Item Admin• Access to Assessment

Management




write







review










Note: Currently, to review and approve instructional materials, you need to have access to the curriculum management role or the leadership role.


•Think PLC leaders, Curriculum and Instruction Staff•Roles Needed in Schoolnet

• Access to Aggregate Level Data • Access to Teacher Lesson Planner



Teacher(s) write









review




write




Teacher(s) write








•Similar to the District Instructional Coaches•Roles Needed in Schoolnet

• Access to Aggregate Level Data • Access to Teacher Lesson Planner




write







review










District Media Coordinators

•Document is a General Overview

•Will likely vary depending on what they do within district

•Roles that Media Coordinators may need• Access to Aggregate Level Data (if the user needs access to

aggregate level assessment data) • Access to Teacher Lesson Planner (if the user needs access

to view other teacher’s lesson plans) • Access to Assessment Management (if the user needs

access to create and administer assessments) • Access to Test Item Administrator (if the user needs access

to create assessment items)




Teacher(s) write









review




write




Teacher(s) write







School Library Media Coordinators

•General Overview

•Will likely vary depending on what they do within school

•Similar to District Media Coordinator




write







review










Promotion of Resources to District Bank•Describes the resource promotion process (school to district to state)•School Leaders do not need anything to be able to submit•Reviews: Leadership or Access to Curriculum Management will let you review and approve materials




Teacher(s) write









review




write




Teacher(s) write







Promotion of Resources to School Bank•Describes the resource promotion process (teacher to school)•Teachers do not need anything to be able to do this•Reviews: Leadership or Access to Curriculum Management will let you review and approve instructional resources

NEW Roles Coming Soon

• Access to Review & Approve Instructional Materials

• Access to Review & Approve Assessment Items

These roles can be added for teachers or staff users that need the ability to approve instructional materials or assessment items within their institution level (and the ability to submit to the next level).



Teacher(s) write









review




write




Teacher(s) write







School Assessments and Shared Classroom Assessment•School Personnel with the Role

• Leadership• Staff with Access to Assessment

Management • Access for Teachers to Share

Assessments (only for teachers!)• Two Options to assign this

role for teachers

Roles and Permissions Documents

All documents referenced in this presentation can be found at:

http://www.ncpublicschools.org/homebase/getting-ready/implementation/

Under User Roles and Access



Next Webinar – May 15

• Topic: Roles and Permissions

– Specific examples of how having more than one default role will cause problems for users

– Specific examples of how to manage roles and permissions at the district level

– Specific examples of the scenario documents and how to apply them to your LEA/school

Contact Us

• [email protected] Carolina educators have asked about many of the scenarios in this document. If you have additional roles and permissions that will help you use Schoolnet, please let us know and we’ll work on it.

• If you have questions or need help setting up roles and permissions for your LEA/school, please contact the Home Base Support Center at [email protected].

mailto:[email protected]

mailto:[email protected]

SURVEY

Please take a moment to complete the survey at the link below and also provided to you in the webinar questions or chat box.

go.ncsu.edu/webinar

THANK YOU!

http://go.ncsu.edu/webinar

Roles and Permissions Webinar Thursday, May 8, 2014 Presenters: Cynthia Crowdus & Kayla Siler.

Documents

Transcript of Roles and Permissions Webinar Thursday, May 8, 2014 Presenters: Cynthia Crowdus & Kayla Siler.