REGIONAL DISTRICT OF MOUNT WADDINGTON 10 17 RDMW Agenda Pkg.pdf · REGIONAL DISTRICT OF MOUNT...

REGIONAL DISTRICT OF MOUNT WADDINGTON

BOARD OF DIRECTORS MEETING AGENDA

October 17, 2017 at 2:00 p.m. RDMW Office – 2044 McNeill Road, Port McNeill, BC

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CALL TO ORDER A. APPROVAL OF AGENDA 1. Adoption of Agenda as Presented (Or Amended)

DELEGATIONS 1. Department of Fisheries and Oceans- Alice Cheung, Regional Manager, Oceans Program presentation

titled “Overview of Canada’s Marine Conservation Targets Initiative (2017-2020). B. ADOPTION OF MINUTES 1. Minutes of the Board of Directors Meeting held September 19, 2017

CORRESPONDENCE ON THE TABLE 1. District of Port Hardy Regular Meeting Minutes (August 8, 2017), Committee of the Whole Meeting

Minutes (August 8, 2017), Special Committee Meeting Minutes (August 8, 2017); Town of Port McNeill Regular Meeting Minutes (August 21 & September 18, 2017). Coal Harbour LCC Meeting Minutes (April 12, 2017, May 10, 2017, June 14, 2017 and July 12, 2017); Transportation Committee Meeting Minutes (September 20, 2017); North Island Regional Emergency Planning Committee Meeting Minutes (March 9, 2017 & May 11, 2017).

2. Cheque Register Report (August 15, 2017 – September 18, 2017) C. STAFF OPERATION REPORTS 1. Administrator (October 11, 2017)

a) EA Boundary Cabinet Request Report (October 11, 2017) 2. Travel Report (October 17, 2017) 3. Manager of Economic Development (October 11, 2017)

a) Tourism Coordinator Report (October 11, 2017) 5. Manager of Operations (October 10, 2017)

a) Special Report on 2017 7 Mile Landfill and Recycling Center’s Sunday Opening (October 6, 2017) D. FINANCIAL REPORTS 7. Finance Report (October 5, 2017) 8. Single Source Report (September 30, 2017) E. COMMITTEE REPORTS - None

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F. BYLAWS AND PERMITS - 1. Adopt minutes of the Public Hearing for Malcolm Island Zoning Bylaw No. 725, Amendment Bylaw

No. 921, 2017; Coal Harbour Zoning Bylaw No. 669, Amendment Bylaw No. 922, 2017; Hyde Creek Zoning Bylaw No. 648, Amendment Bylaw No. 923, 2017; Winter Harbour Community Plan Bylaw No. 371, Amendment Bylaw No. 924, 2017; Regional District of Mount Waddington Zoning Bylaw No. 21, Amendment Bylaw No. 925, 2017 and Woss Land Use Bylaw No. 556, Amendment Bylaw No. 927, 2017.

2. Bylaw No. 929, 2017 cited as “Regional District of Mount Waddington 2018 Tax Exemption Bylaw No.

929, 2017” for 1st, 2nd and 3rd reading.

a) Bylaw No. 929, 2017 cited as “Regional District of Mount Waddington 2018 Tax Exemption Bylaw No. 929, 2017” for adoption.

3. Procedure Bylaw Amendment 930 report from Administrator (October 4, 2017).

a) Bylaw No. 930, 2017 cited as “Regional District of Mount Waddington Procedure Amendment Bylaw No. 930, 2017” for 1st, 2nd and 3rd reading.

b) Bylaw No. 930, 2017 cited as “Regional District of Mount Waddington Procedure Amendment

Bylaw No. 930, 2017” for adoption. G. CORRESPONDENCE - None H. OTHER BUSINESS / DIRECTORS REPORTS / NEXT MEETING 1. Other Business: None 2. Electoral Area Updates:

Area “A”- Broughton (Malcolm Island) Area “B”- Quatsino Area “C”- Rupert Area “D”- Nimpkish

3. Municipal Updates:

Village of Alert Bay Village of Port Alice District of Port Hardy Town of Port McNeill

4. Question Period: 5. Committee Meetings: Next month as required. 6. Next Regular Meeting of the Board of Directors: November 21, 2017 @ 2:00 p.m. ADJOURNMENT

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REGIONAL DISTRICT OF MOUNT WADDINGTONBOARD OF DIRECTORS MEETING MINUTES

September 19,2OL7RDMW Office -2044 McNeill Road, Port McNeill, BC

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PRESENT:

REGRETS

STAFF:

MEDIA:

PUBLIC:

Chair Andrew Hory and Directors Jan Allen, Michael Berry, Hank Bood, Pat Corbett-Labatt, DaveRushton, Heidi Soltau, Phil Wainwright and Alternate Directors Shelly Downey.

Directors Shirley Ackland

Jeff Long - Manager of Planning & Development Services; Patrick Donaghy - Manager ofOperations; Pat English - Manager of Economic Development; Theresa Flynn - Treasurer; MelissaTonkin - Recording Secretary

Kathy O'Reilly - The Eagle Newspaper; Hanna Petersen - The North lsland Gazette Newspaper

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CAtt TO ORDER

Chair Hory called the meeting to order at 2:40 pm

A. APPROVATOFAGENDA

1-. Adoption of September 19, 20L7 Agenda

M oved/Seco nded/Ca rriedTHAT the agenda be approved as presented

DELEGATIONS

L. INFILM Film Commission: Joan Miller, Film Commissioner; Stephanie Tipple,President INFILM and Donna Haines, NlC.

The delegotes thonked the Boord for their 2077 contribution and provided o presentotionoutlining the mony productions that were either plonned or underwoy on Voncouver tslond.They olso noted thot there wos a Voncouver lslond shortage of skilled lobour required by thefilm industry ond, in response, they hod worked with North tsland College to develop fourcourses thot would help oddress this problem. The courses stort in October ond are offered atboth the Campbell River and Port Alberni Compuses.

B. ADOPTION OF MINUTES

L Minutes of the Regional District of Mount Waddington Board Meeting held August 15,20L7

Moved/Seco nded/Ca rriedTHAT the minutes of the Regional District of Mount Waddington Board of Directors Meetingheld August 15,20L7 be adopted.

t78/L7AGENDAAPPROVED

179/!7AUGUST 1slL7MINUTES

ADOPTED

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Minutes of the Regional District of Mount Waddington Board of Directórs Meeting - September 19, 2017 2

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18L/L7BROUGHTON

SPORTS CLUB

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L84/t7VIU NIFOREST

INDUSTRY

TRAINING

L85/L7ANGLEA SMITHCONTRACT

CORRESPONDENCE ON THE TABTE

1. D¡strict of Port Hardy Regular Meeting Minutes (July 1L, 2OL7l; Village of Port Alice SpecialCommittee Minutes (July 25, 2OL7l and Regular Meeting Mínutes (June L2, 2OL7l; Town ofPort McNeillSpecial Committee Minutes (Aug 8, 2O\71and Regular Meeting Minutes (July4,20171

2. Cheque Register Report (August L5, 20t7 - Septembe r L8,2017

Moved/Seco nded/Ca rriedTHAT the correspondence on the table be received and filed.

C. STAFF OPERATION REPORTS

L. Admínlstrator (September L3, 2OL7l

Moved/Seconded/Ca rriedTHAT the agreement with the Broughton Sports Club be renewed for a five-year periodcommencing July 8, 2O77 for a cost of Sf .OO for the term.

Moved/Seco nded/Ca rriedTHAT the September t3,2OL7 report from the Administrator be received and filed

2. Travel report (September 19,2OL7l

Moved/Seco nded/Ca rriedTHAT the September L9,2017 Travel Report be approved as amended

3. Manager of Economic Development (September L9,2Ot7)

September 75, 2077 meeting with Paul Mottersheod, Associote Deon, VIIJ took place inNonaimo. Highlights were os follows:

c VIU Meeting with Western, BC Forest Sofety Council to finolize pilot progromcurriculum.

o Currently looking ot 72 to 74-week progrom for fundomentols with odditionats peci a I izoti on o d d- on s.

o At 72 weeks, students qualify for student loons.o Program would offer Credit/Certification.o Sees demond exceeding current planning assumptions. Ie. Up to 12 intakes rather thon

6 as plonned.. Expect droft contract next week.

Moved/Seconded/Ca rriedTHAT Vancouver lsland University be contracted to develop a detailed instruction program forthe North lsland Forest lndustry Training lnitiative funded by up to 524,000 from the BC RuralDividend Fund grant.

Moved/Seconded/Ca rriedTHAT, at a cost not to exceed 59,000 funded by the Rural BC Dívidend grant, marketingconsultant Angela Smith be contracted to complete and issue the RFP for the RegionalMarketing and Attraction initíative.

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Minutes of the Regional District of Mount Waddington Board of Directors Meeting - September 19, 2017 3

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rgtlL7FINANCE

SOFTWARE

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8. Single Source (August 3L,20t7l

Moved/Seco nded/Ca rriedTHATthe September t9,2OL7 report from the Manager of Economic Development be receivedand filed.

4. Tourism Coordinator (September 72,2OL7)

Moved/Seco nded/Ca rriedTHAT the September 12,2OL7 report from the Tourism Coordinator be received and filed

5. Manager of Operations (September L2,2OL7l

Noted that the Port Hordy Volunteer Fire Deportment will be hosting the Vancouver tslond FireAssociation Conference on November 4th ond Sth.

Moved/Seconded/Ca rriedTHAT the September L2,2OL7 report from the Manager of Operations be received and filed.

6. Manager of Planning & Development Services (September L,2OL7l

Moved/Seconded/Ca rriedTHAT the September L,2Ot7 report from the Manager of Planning & Development Servícesbe received and filed.

D. FINANCIAL REPORTS

7. Finance Report (September 5,2OL7l

Municipol lnsuronce Association- new appraisal of properties coming next week, focusing onSointulo Rec/Woss/7 Mile.

Moved/Seconded/Ca rriedTHAT the September 5,2OI7 report from the Treasurer be received and filed.

a) FinancialSoftware Upgrade Report (September 5,2077)

Discussion on the current ond proposed softwore

Moved/Seco nded/Ca rriedTHAT the financial accounting system software be replaced and budgeted in 2017 to a

maximum of $75,000, to be taken from the General Government Administration ComputerReplacement Reserve (S10,000) and the General Government Administration Reserve(S65,000); and,

THAT Vadim Software quote of 540,749 for accounting software and the RAC software quoteof 524,000 for budgeting software be accepted.

Moved/Seco nded/Ca rriedTHAT the September 5,2017 report from the Treasurer regarding financial software upgradebe received and filed.

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t93/L7

t94/17RPCRECOMMENDATION

Lgs/17BYLAW NO.9212ND & 3RD

READING

L96/17BYLAW NO.921ADOPTION

Moved/Seconded/Ca rriedTHAT the August 3t,2OL7 Single Source Awards report be received and filed

E. COMMITTEE REPORTS

From the September t9,2OL7, Regional Planning Comm¡ttee meeting:

Moved/Seconded/Ca rriedTHAT the Regional District of Mount Waddington Zoning Bylaw No. 21, Amendment BylawNo. 895, 20L6, as amended, be given second and third readings;

AND FURTHER THAT Regional District of Mount Waddington Zoning Bylaw No. 21, AmendmentBylaw No. 895, 20L6, as amended, not be brought forward for consideration of adoption untilthe following conditions have been undertaken to the sat¡sfaction of the Regional District ofMount Waddíngton:

a) The owners / proponents enter into a development agreement in a form satisfactoryto the RDMW, that requires the proponents to undertake various conditions or mattersas part of the marine industrial development and its operation, and that thedevelopment agreement be regístered on the title of the subject property in the formof a restrictive covenant; and,

b) The owners / proponents apply to the Private Managed Forest Council to withdraw thatportion of the property to be rezoned and used as part of the marine industrialoperation, from the private managed forest land designation and that such removal ísfinalized.

F. BYTAWS AND PERMITS

1-. Adopt minutes of the Public Hearing for Malcolm lsland Zoning Bylaw No.725, AmendmentBylaw No. 921, 20L7; coal Harbour Zoning Bylaw No. 669, Amendment Bylaw No.922,20L7;Hyde Creek Zoning Bylaw No. 648, Amendment Bylaw No. 923, 2017; Winter HarbourCommunity Plan Bylaw No. 37L, Amendment Bylaw No. 924, 2017; Regional District of MountWaddington Zoning Bylaw No.21, Amendment Bylaw No.925, 2OI7 andWoss Land Use BylawNo. 556, Amendment Bylaw No. 927, 2OL7.To be distributed at a later date but do not haveto be adopted in orderto proceed with the readings of the bylaws.

Minutes from the Public Heoring held on September 19, 2077 will be circuloted for adoptionot the October 77, 2077 Regional District of Mount Waddington Boord Meeting.

2. Bylaw No. 92L, 2017 cited as "Malcolm lsland Zoning Bylaw No. 725, Amendment BylawNo. 921, 2OL7" for 2nd and 3rd reading.

Moved/Seco nded/Ca rriedTHAT Bylaw No. 92L, 2017 cited as "Malcolm lsland Zoning Bylaw No. 725, AmendmentBylaw No.921, 2Ot7" be read a 2nd and 3'd time.

3. Bylaw No. 92L, 20L7 cited as "Malcolm lsland Zoníng Bylaw No.725, Amendment BylawNo. 921., 2OL7'for adoption.

Moved/Seco nded/Ca rríedTHAT Bylaw No. 921, 2017 cited as "Malcolm lsland Zoning Bylaw No. 725, AmendmentBylaw No.921, 2OI7" be adopted.

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L97/!7BYLAW NO.9222ND & 3RD

READING

L98/!7BYLAW NO.922ADOPTION

L99/t7BYLAW NO.923POSTPONED

200/L7BYLAW NO.9242ND & 3RD

READING

20t/t7BYLAW NO.924ADOPTION

4. Bylaw No. 922, 2017 cited as "Coal Harbour Zoning Bylaw No. 669, Amendment Bylaw No.922,2OL7" forZnd and 3rd reading.

Moved/Seco nded/Ca rriedTHAT Bylaw No. 922, 2017 cited as "Coal Harbour Zoning Bylaw No. 669, Amendment BylawNo. 922, 2077" be read a 2nd and 3'd time.

Wos there ony feedback for this? 3 or 4 inquiries and a letter- all hove been oddressed

5. Bylaw No. 922, 2017 cited as "Coal Harbour Zoning Bylaw No. 669, Amendment Bylaw No922, 2077" fo r adoptio n.

Moved/Seconded/Ca rriedTHAT Bylaw No. 922, 2017 cited as "Coal Harbour Zoning Bylaw No. 669, Amendment BylawNo. 922, 2017" be adopted.

6. Bylaw No. 923, 20L7 cited as "Hyde creek Zoning Bylaw No. 648, Amendment Bylaw No923,2OL7" for2nd and 3rd reading.

Choir Hory: Noted that it wos the intent of stoff and members of the ApC to ctorify ospects ofBylaw 648 and not chonge it substontially. Recommends thot we have a pubtic meetingregarding the bylaw as a whole to goin community input and amend the bytow accordingly.

Moved/Seconded/Ca rríedTHAT Bylaw No. 923, 2017 cited as "Hyde creek Zoning Bylaw No. 648, Amendment BylawNo. 923, 2OL7" be postponed until after further consultation with the public.

7. Bylaw No.923, 2017 cited as "Hyde creek Zoning Bylaw No. 648, Amendment Bylaw No.923, 2OL7" for adoption.

Postponed until further consultation with the public.

3 members of the public leove the meeting 4:70

8. Bylaw No. 924, 2017 cited as "Winter Harbour Community plan Bylaw No. 371,Amendment Bylaw No. 924, 2017" for 2nd and 3rd reading.

Moved/Seconded/Ca rriedTHAT Bylaw No. 924, 2017 cited as "winter Harbour community plan Bylaw No. 371,Amendment Bylaw No. 924, 2017" be read a 2nd and 3d time.

9. Bylaw No. 924, 2017 cited as "Winter Harbour Community plan Bylaw No. 371,Amendment Bylaw No. 924, 20!7" for adoption.

Moved/Seconded/Ca rriedTHAT Bylaw No. 924, 2017 cited as "winter Harbour community plan Bylaw No. 371,Amendment Bylaw No.924, 2OL7" be adopted.

10. Bylaw No. 925, 2017 cited as "Regional District of Mount Waddington Zoning Bylaw No.2L,2OL7" for 2nd and 3rd reading.

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Minutes of the Regional District of Mount Waddington Board of Directors Meeting - September 19, 2017 o

2O2/L7BYLAW NO.9252ND & 3RD

READING

2O3/L7BYLAW NO.925ADOPTION

2O4/t7BYLAW NO.9272ND & 3RD

READING

z1s/t7BYLAW NO.927ADOPTION

206/77BYLAW NO.9281sr, 2ND g 3RD

READING

2O7/r7TOFINO BUS

SERVICE LETTER

Moved/Seco nded/Ca rriedTHAT Bylaw No. 925, 201.7 cited as "Regional District of Mount Waddington Zoning Bylaw No.2I,2017" be read a 2nd and 3'd time.

11. Bylaw No. 925, 2017 cited as "Regional District of Mount Waddington Zoning Bylaw No2L,20L7" for adoption.

Moved/Seconded/Ca rriedTHAT Bylaw No. 925, 20L7 cited as "Regional District of Mount Waddington Zoning Bylaw No2t,2OL7" be adopted.

L2. Bylaw No. 927, 2017 cited as "Woss Land Use Bylaw No. 556, Amendment Bylaw No.927,2OL7" for2nd and 3rd reading.

Were ony inquiries brought forword for this? None

Moved/Seconded/Ca rriedTHAT Bylaw No. 927, 2017 cited as "woss Land use Bylaw No. 556, Amendment Bylaw No927 ,2017" a 2nd or 3'd time.

13. Bylaw No. 927, 2017 cited as "Woss Land Use Bylaw No. 556, Amendment Bylaw No. 927,2017" for adoption.

Moved/Seco nded/Ca rríedTHAT Bylaw No. 927, 2017 cited as "woss Land use Bylaw No. 556, Amendment Bylaw No927,2OL7" be adopted.

14. Bylaw No. 928, 2017 cited as "Regional District of Mount Waddington Electoral Areas A,B, C and D Heritage Conservation Service Establishment Amendment Bylaw No. 928,2OL7" for L't, 2nd and 3'd reading.

Moved/Seco nded/Ca rriedTHAT the Bylaw No. 928, 20L7 cited as "Regional Dístrict of Mount Waddington Electoral AreasA, B, C and D Heritage Conservation Service Establishment Amendment Bylaw No. 928, ZOL7"be read for a 1-'t, 2nd and 3'd reading.

G. CORRESPONDENCE

1. Letter from Tofino Bus Services lnc. dated August 27,2OL7 re: Changes to flag drop routepoints.

Moved/Seco nded/Ca rriedTHAT a letter of support be written to Tofino Bus Service regarding their proposed change toflag drop route points and stating that we will monitor for any public feedback.

H. OTHER BUSTNESS / DTRECTOR REPORTS / NEXT MEETTNG

L. Other Business: None

2. Rural Updates:

Area "A" - Broughton (Molcotm tstand):

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Going to on Off-shore MPA meet¡ng in Vancouver tomorrow regarding protected areqoÍf of the Westcoost of Vancouver lslond. They wont to appoint one representotive forthe North lsland. Conference calls took place ond we stood by our motion ond we nowhove 4 seots on the advisory committee. There is talk thot they won't ollow the groundfisheries in this protected oreo. Greot concern with the Block Cod, live Hotibut and theonly Tuna grounds. Because of the Scott tslonds issue with the agreement ond the inputtime ond then they chonged the plon after environmentol letters come in we need toput it forward so that this doesn't happen here.

There ore 2 fish farms being occupied ìn Areo A. Molcolm Islond residents hqve beensupporting the occupotion.

Area "8" - Quatsino:o WD Moore logging is no more in our oreo ond they will be greotly missed

Area"C" - Rupert:o A building ot the downtown core hos been bought and is being cleaned up which is nice

os it wos on eyesore. This is the hub on the community so nice to see this hoppen.o The Community Holl has been removed.o The Community is being benefited by this upsurge of energy.o Hyde Creek will be hoving some public heorings in the near future.

Area"D"- Nimpkish:o Logging operotions are not fully up and running ond the stretch of track thot was in

the occident hos been removed. They ore moving the wood by highway trucks but thiswill destroy the highway come winter time. Mony jobs up in the air as is the future ofthe railwoy.

3. Municipal Updates

Village of Alert Bayo We hove o full complement of stoff as of today.o Solar project has been exponded to include battery back-up function.o We hove token o donotion of radio equipment from Victoria. This will be a greot PEp

tool.o Drinking water is good agøin. Looking into the cause of earlier warnings.o UBCM willbe attended.

Village of Port Aliceo Hired o new Areno Manoger ond we will be open in the next couple of weeks with 7

employee.o Moved our Tourism Office to the Community Holl for the summer seoson so it wos open

7 days a week, 70-6, with washrooms. Moved it bock to the smoll room above the FireHollfor the off seoson but will move it bock again in the summer as it was successful.

c The hotel ond restauront are closed.o The Cadwalloders ore closing the convenience store at the end of September.o FP Foods monoger has opened o small pizzo place.o The Legion storted o cofé right before Christmas ond is open Wednesdays to Saturdoys

and is open I -77:30. lt hos been very successful.o Fred Donoldson Memorial Lobour Doy boseballtournoment wos successful.

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Minutes of the Regional District of Mount Waddington Board of Directors Meeting - September 19, 2017 I

208/L7Adjournment

District of Port Hardyo H. Bood: lnvite to the Morine Horvest plant was extended to oll Board members on

October 76th.

o P. Corbett-Labott: Was contacted by o Representotive from the Conodo C3- NonhwestPossage Project, which represents Conada 750. They have o sailing adventure ongoingond they will be stopping in Port Hardy on October 76th for o sailing odventure. 35-40people on the ship at o time but they fluctuate with who they are. They do interviewsolong the woy and is very interesting. There is o Sointula resident on some port of thisjourney.

Town of Port McNeillo Pete Nelson-Smith, previous Horbour Manoger is now the ossistont CAO. Emmo,

previous Assistant Horbour Manager hos taken over the Horbour Monager and we orestill looking for the oss¿stont

4. Public Questions: None

5. Committee Meetings: Next month as required.

6. Next Regular Meeting of the Board of Directors: October 77 ,2077 at 2:00pm

ADJOURNMENT

MovedTHAT the meeting be adjourned Time:4:34 p.m.

CORRECT APPROVED

CHAIR SECRETARY

DRAFT

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REPORT

TO: BOARD FROM: Greg Fletcher, Administrator SUBJECT: October, 2017 Administration Report DATE: October 12, 2017 __________________________________________________________________________________ Parks- Due to continued high demand, the caretaker contract for Bere Point was extended for two weeks. A new attendance record was set at the Bere Point campground, with 1575 camper nights. Revenues also set a new record, up 21% to $31,655. This will more than offset the slight decline at Link River. Office Improvements – The conversion of all office lights to energy efficient LED fixtures will be completed by the Board meeting. Coupled with earlier internal office renovations and major upgrades to the computer network, the replacement should result in improved comfort and productivity for staff as well as reducing electrical costs. Arena – The solar panels at the arena have been activated and the new electric Zamboni is fully operational. It will be featured in the fall issue of the `Facility to Facility`` recreation magazine. Transit – Possible transit rout expansions were reviewed at a North Island Transportation meeting held on September 20th. The committee recommended to reconsider routes for a Port Hardy airport and ferry connector next year. A minor route change for the Port McNeill local was discussed and will be implemented. A similar route adjustment is expected for Port Hardy once the college shifts its campus. UBCM Convention, Vancouver, Sept. 25-29 - Planned meetings were held regarding: Electoral Area Boundary Changes; Road Access to Provincial Parks; Rural Fire Service Support; Aquaculture Property Taxation; BC Hydro two-tiered rate structure, solar power policies & LED streetlighting program; and Provincial Land Tenure approval policies. Summaries of preliminary outcomes will be circulated at or prior to the Board meeting. In addition, Director Bood and I attended the Coastal Community Network AGM. BC Ferry Authority Nomination Process – To date, one application from the RDMW has been received for the BC Ferry Authority Board. Respectfully Submitted,

Greg Fletcher Administrator

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REPORT

TO: BOARD FROM: Greg Fletcher, Administrator SUBJECT: Electoral Area Boundary Adjustment Process DATE: October 12, 2017 __________________________________________________________________________________ At UBCM, the Chair, Director Ackland and I met with Ministry of Community Services staff to discuss what is required to submit our request to Cabinet to approve changes to electoral area boundaries. They stated that a Board resolution would be sufficient with the existing package, including the map we had updated in September. They also stated that a ‘shape file’ (digital mapping file) would be sufficient to describe the proposed metes and bounds. The recently proposed changes to the heritage bylaw will address administrative changes that are needed prior to the bylaw coming into effect. They also indicated that they will try to design the wording of the order in council to address descriptive housekeeping changes that may otherwise be needed for service bylaws (ie “service for the community of Coal Harbour, located in Electoral Area C”). The Ministry will take care of any further First nations consultation. This recommendation below will ensure that the original schedule for this process, below, is adhered to:

Recommendation: That a request be made to Provincial Cabinet to approve proposed changes to the boundaries between Electoral Area B and C and between Electoral Area A and D as described in the attached report. Respectfully Submitted,


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Travel Report

TO: BOARD

FROM: Greg Fletcher, Administrator

SUBJECT: October Travel Report

DATE: October 17, 2017

Authorization required for the following travel outside the RDMW:

Name Purpose Location Date Est. $ Andrew Hory BCMCLC-CLI Vancouver, BC November 1-3 $1,434.86

Pat English LGMA-Local Government &First Nations Workshop

Campbell River, BC

November 28-30 $ 887.20

Motion Required.

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REPORT TO: Chair and Directors FILE NO. 315.03 FROM: Pat English, Manager of Economic Development SUBJECT: Monthly Report DATE: Oct 11, 2017 _____________________________________________________________________________ During the past month, I undertook the following economic development activities:

• I concluded a contract with VIU for the development of a curriculum for a pilot 12-week Logging Fundamentals course that would be delivered in the Spring, 2018. We have a scheduled a meeting of the governing Partners Council for Oct 31 to review the current status of the program development as well as receive an update on the marketing initiative and the status of the governance organization. We have also received approval from the BC Corporate Registry for the name “Vancouver Island North Training and Attraction Society”.

• The COA and I met with the Woss Residence Association to discuss a design for a gazebo on the Nimpkish Valley Heritage Park site that would feature the history of logging in the valley and would provide a place of remembrance for the lives that have been lost in the industry over the years.

• I met with representatives from Transport Canada to discuss the Quatsino Wharf, Transport Canada’s intentions to divest the facility and the Regional District’s role in ensuring that the asset is maintained for use by local residents, tourists and commercial users.

Respectfully submitted,

Manager of Economic Development

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October 11, 2017

Pat English Manager of Economic Development Regional District of Mount Waddington PO Box 729 Port McNeill, BC

Vancouver Island North Tourism Report; September - October 2017 Tourism Vancouver Island Conference & AGM

Vancouver Island North has been selected as the host community for the 2018 Tourism Vancouver Island Conference & AGM, September 25 – 27

Kwa’lilas will be the host hotel, with the gala dinner held at the Port Hardy Civic Centre

The event will include an icebreaker event, a welcome reception, educational sessions, community activities, and the annual tourism industry awards gala dinner

Delegate registration is typically predicted to be approximately 150 for the full conference with up to 200 for the awards and gala dinner

Resident Survey

Survey entries closed October 4

241 surveys were completed by North Island residents during the collection period

Responses from VIN resident survey will be combined with the resident responses collected through the Visitor Experience Survey platform

Cooperative Marketing Programs

Tourism Vancouver Island Touring and Exploring Guide cooperative ad deadline has just one space left out of the thirteen spaces available

Preparing for stakeholder sales of print and digital cooperative programs o BC Magazine program will combine cooperative print advertising, e-newsletter display ads,

and social media pushes through BC Magazine’s social channels o Pacific Yachting program will be print only, with the intention of placing a double-page

spread in the January issue that is distributed at annual boat and sportsman shows o WestJet Magazine program will combine cooperative print advertising and e-newsletter

partner features

Industry engagement activities

October 5, participated for a portion of the Tourism Vancouver Island hiking trails tourism task force meeting by conference call

Destination Assessment Survey distributed to stakeholder database and to municipal contacts for completion in advance of the North Island Destination Development planning session, being held November 2, 10 AM – 3:30 PM in Port McNeill

Respectfully Submitted,

Joli White, Tourism Coordinator Vancouver Island North | 250 902-8281 | [email protected]

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mailto:[email protected]


REPORT TO: Chair and Directors FILE NO. 315.04 FROM: Patrick Donaghy, Operations Manager SUBJECT: October Report DATE: October 10, 2017 Lift Station 5 in Sointula has been completed and is now ready to serve properties on the downslope side of 1st street in the immediate vicinity of the ferry terminal. The Regional District will now enter into an agreement with BC Ferries to compensate for any power usage as the lift station will be using the terminal’s hydro service. TimberWest’s contractor Wahkash Contracting has completed the Telegraph Road slide mitigation works recently. When the issue about mitigating the risks associated with the slide, located near TimberWest’s log sort, was first brought to the Board’s attention in February 2017, the Regional District had developed a recommended plan of action based on the guidance of Michael Cullen PGeo. Wahkash’s estimate was that the works would cost approximately $30,000 with TimberWest and the Regional District splitting the expense. TimberWest has now reported that the cost of the work was only $27,000 meaning that the mitigation expense for the RDMW was only $15,637 once the geo tech costs are factored in which the Telegraph Cove Road reserves are more than sufficient to cover. The Manager of Operations has also conducted an analysis of the opening of 7 Mile Landfill on Sundays from the beginning of June to the end of September. The statistics were amassed by Belinda Sinclair whose efforts are very much appreciated. The analysis is contained in a special report that is contained in the October Board package. Members of the Board were solicited for their support in regard to awarding the tub grinding work to Murdoch Hauling & Excavating (Murdoch). Murdoch’s bid of $27,250 to grind the accumulated waste wood as of September 21st was deemed lower than Pacific Wood Waste’s bid of $32,057. Due to the provision in the Murdoch bid that it was only for the wood collected up to September 21st, an extra 4% was offered to accommodate wood dropped off over the subsequent two weeks between acceptance and the bid submission, the final sum being $29,500. Based on the support provided by the Board’s members via email, Murdoch has started grinding the wood and will likely be done prior to the October Board meeting. To be in compliance with the Regional District’s procurement policy, the awarding of the work needs to be ratified at the Board:

Recommended Motion: That Murdoch hauling and Excavating be awarded the contract to tub grind 7 Mile Landfill and Recycling Center’s waste wood for a cost of $29,500

As mentioned in previous reports, the Hyde Creek and Woss Volunteer Fire Departments have lost their Fire Chiefs in 2017. To the good fortune of both communities, Doug Von Schilling and Rob Glass from Hyde Creek and Woss have stepped forward to act as leaders for their VFDs respectively:

Recommended Motion: That Rob Glass be appointed Fire Chief of the Woss Volunteer Fire Department and Doug Von Schilling be appointed Fire Chief of the Hyde Creek Volunteer Fire Department

Finally, in addition to the regional mutual aid project, the Manager of Operations continues his work on developing Critical Incident Stress Management capacity for the North Island and working with the Woss VFD to resume their emergency response level of service. Respectfully submitted _________________________________________ Patrick Donaghy PEng, MSc Manager of Operations

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REPORT TO: RDMW Board

FROM: Patrick Donaghy, Operations Manager SUBJECT: Special Report on 2017 7 Mile Landfill and Recycling Center’s Sunday Opening DATE: October 6, 2017 In early 2017, the Manager of Operations was directed by the Board to carry out infrastructure and operational changes to allow for 7 Mile Landfill and Recycling Center (7MLRC) to be open on Sundays from the beginning of June to end of September. The following report compares the statistics between 2016 versus 2017 to provide an assessment of costs and benefits of this initiative. A comparison of the statistics shows that there was a 45% overall increase in weekend visits when 2017 is compared against 2016 with an average of 12 extra visits being record on the 2017 weekends. Revenue wise, weekend tipping fees increased by $2,797 for the four months that the public had access to the landfill on Sundays meaning that 7MLRC gained approximately $165 each week. Regarding the public preference for visiting the landfill, from June to September, the Saturday Sunday split was 65% to 35% respectfully. Looking strictly at the average number of Sunday visits, June and July were most popular with an average of 17 recorded visits on Sundays whereas August saw a small decline to 16 visits and September saw a significant decline to an average of 9 recorded visits on Sundays. Regarding the extra cost for running 7MLRC on Sundays with an Acting Supervisor, Labourer and Scale Shack Attendant, was $9,982 or a differential of $7,185 from the cash intake generated. It must be noted that the analysis is based on a review of receipts generated over the periods reviewed. Visitors who brought in materials with no associated tipping fees (recyclables and/or fine garden waste) were not captured. One of the difficulties of providing a complete assessment of the Sunday opening impact are the intangibles such as whether the extra revenue points to waste that might have been illegally dumped or vegetation cuttings contributing to the next generation of invasive species’ outbreaks. In summation, opening 7MLRC on Sundays did see an increase in the number of overall visits during the weekend though the revenues generated failed to cover the operating costs. That being said, the public seemed to prefer Saturdays over Sundays at a 2 to 1 ratio. Public uptake of the opportunity to access the landfill on Sundays was relatively strong initially but trailed off over time to just over 50% of what was encountered at the start of the initiative. If the Board wishes to repeat this effort, it may want to consider limiting Sunday openings to June, July and August given the experienced drop off in visits witnessed in September. If anyone has questions regarding this report, please feel free to contact me at your convenience Respectfully submitted

_________________________________________ Patrick Donaghy PEng, MSc Manager of Operations

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TO: Board of Directors FILE: 315.06 DATE: October 5, 2017

FROM: T. Flynn, Treasurer

SUBJECT: October 2017 Finance Department Monthly Report

Financial reporting: Staff will start work on the final CELP grant reporting for the Zamboni before the end of the month. The years 2012 and 2013 have been balance for the Hospital Financial Statements which leaves 3 more years to complete before the end of the year. Property Taxes and Utilities Included in the agenda is the 2018 Permissive Tax Exemption Bylaw. There are no changes from last year to what properties have been included on this list. BC Assessment requires this bylaw to be adopted by the Board prior to the end of October for the properties to be exempt from 2018 property taxes. Investments: Investments made in September and October are:

• $1M Affinity Credit Union 1 year fixed 2.10% • $1M G&F Financial CU 1 year cashable after 90 days at 1.70%

This brings the total to $4 million in short-term and $1 million in long-term investments (2 years or longer) not including the MFA bond. Average rate of return for the $5 million is 1.71% which is up from 1.58% earlier this year. The chequing accounts interest was earning 1.19% in August. Software implementation: Staff have started on preparation work for the software implementation project. Final dates for uploading data, setup, and training for November have not been scheduled to date. Other Work: Property appraisals for insurance purposes have been completed. The updated appraisals will be used for next year’s property insurance. Staff are still working on cleaning up the General Ledger accounts prior to the software implementation. There are only a few service areas left to complete before the new software implementation may begin. Respectfully submitted, T. Flynn Treasurer


FINANCE DEPARTMENT

MONTHLY REPORT

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REGIONAL DISTRICT OF MOUNT WADDINGTONSingle Source Awards

TO: REGIONAL DISTRICT BOARD MEMBERS

FROM: Jamie Hamilton, Finance Clerk

DATE: September 30, 2017

Policy # II - 2:1 Tendering Procedure and Policy requires that instanceswhere there has been a single source procurement or the lowest quote has not been accepted the reasons therefore shall be reported to the next meeting of theBoard for information, the following is submitted:

Single Source Procurements

DATE CHEQUE # PAYABLE TO AMOUNT SERVICE05-Sep 51090 K&K Electric 604.25 2 cases 4ft LED lamps Arena

05-Sep 51088 JM's Mobile Welding 476.00 100" x.x.3/16 alum angle CWWF project

05-Sep 51087 Hi-Pro Sporting Goods 3,185.11 Puck board Arena

05-Sep 51086 Guillevin International 476.76 2 firefighting backpacks Parks

05-Sep 51082 Black Cat Repairs 847.90 Muffler CHFD firetruck

11-Sep 51104 Carway Signs & Stuff 254.81 Welcome to Arena sign

11-Sep 51107 Crocker Equipment 392.00 Zamboni Cooler Arena

11-Sep 51113 Merrytrail Contracting 2,630.25 Brushing at 7 Mile

11-Sep 51103 Avery Weigh-Tronix 1,796.48 Scale maintenance 7 Mile

11-Sep 51105 Cleartech Industries 784.56 Water treatment chemicals Coal Harbour

18-Sep 51164 Young Anderson 492.52 Planning legal fees

18-Sep 51161 The Source 1,293.60 Smart hubs and sim cards CH Sewer Upgrade CWWF

18-Sep 51161 The Source 716.71 350VA UPS Battery CH Sewer Upgrade CWWF

18-Sep 51159 Superior Propane 1,261.07 Propane for Woss swimming pool

18-Sep 51152 Profire Emergency Equipment 318.28 Code 3 light HC FD

18-Sep 51142 K&K Electric 450.45 Updgrade Zamboni charger Arena

18-Sep 51121 Art's Landscaping 2,588.25 Sointula washroom Kubota gravel/dirt Gastax

18-Sep 51121 Art's Landscaping 975.29 MITS grounds maintenance

18-Sep 51140 Irwin Air 1,742.10 Sointula FD compressor maintenance

1919

_______________________________________________


PUBLIC HEARING MINUTES

Public Hearing held on September 19, 2017 at the RDMW Office, 2044 McNeill Road, Port McNeill, B.C. regarding:

Regional District of Mount Waddington Zoning Bylaw No. 21, Amendment Bylaw No. 921, 922, 923, 924, 925 and 927, 2017

_______________

PRESENT: Chair Andrew Hory and Directors Heidi Soltau, Hank Bood, Jan Allen, Michael Berry, Dave Rushton, Phil Wainwright, Alternate Shelley Downey

STAFF: Greg Fletcher - Administrator; Jeff Long - Manager of Planning & Development Services, Nadine Weldon – Recording Secretary

PUBLIC: 35

______________________________________________________________________________ Chair Hory called the public hearing to order at 1:45 pm

Chair Hory advised that this public hearing is being held in accordance with the Local Government Act to allow the public to make representation to the Regional District of Mount Waddington regarding the proposed bylaws, namely Regional District of Mount Waddington Zoning Bylaw No. 21, Amendment Bylaw No. 921, 922, 923, 924, 925 and 927, 2017. Notice of this public hearing has been undertaken in accordance with the Local Government Act and Regional District of Mount Waddington Planning and Development Procedures and Fees Bylaw No. 916. In this regard, the notice was published in two consecutive issues of the North Island Eagle Newspaper on September 8th and 15th, 2017 and was posted on the bulletin board at the Regional District of Mount Waddington office on September 8th, 2017. Notice of this public hearing was also sent to the owners of properties for which the land use designations are proposed to change as per Bylaw No. 927. Copies of the proposed public hearing agenda and bylaws are available at the front counter just inside the main entrance of the building. Chair Hory read from a prepared statement outlining the public hearing procedures: All persons who believe that their interests are affected by the proposed bylaws 921, 922, 923, 294, 925 and 927 will be given an opportunity to be heard respecting matters contained in the bylaws. If you wish to speak, please raise your hand when I call for speakers. When it is your turn to speak, please state your name and residential address and then give your views on the proposed bylaw(s), 921, 922, 923, 924, 925 and/or 927. All people wishing to speak will be heard for a first time and then two supplementary opportunities will be provided. Each opportunity to present will be limited to five minutes in length. Please keep in mind that information submitted during the public hearing process will form part of the public record. When called upon to speak you may do so from where you are sitting or standing, or you may come to the head of the table to undertake your presentation. Following your presentation, members of the Regional District’s Board of Directors present here today may ask you questions about the content of your submission, but they are primarily here to listen and will not debate the issues with you. As well, in order for all presentations to be heard impartially, please refrain from any applause or other displays of emotion – for or against – after a speaker has finished. After this public hearing is over, staff of the Regional District present today will present the information that has been received as part of this public hearing process at the meeting of the Board of Directors. The Board of Directors may, without further notice, make a decision about the bylaw(s)

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RDMW Public Hearing Minutes – Bylaw No’s. 921, 922,923, 924, 925, 927 – September 19, 2017 2 subject to this public hearing. Written submissions must be submitted before the close of this public hearing. These submissions will not be recorded into the minutes of this public hearing, but will be attached to the public hearing minutes and read and considered by the Board of Directors before a decision is made on the proposed Bylaw(s) 921, 922, 923, 924, 925 and 927. Staff will review any written materials received after the close of the hearing, but these submissions cannot and will not be reviewed by the Board of Directors in the course of making a decision on the proposed Bylaw(s) 921, 922, 923, 924, 925 and 927. Before calling for speakers, the Chair asked Jeff Long, Manager of Planning & Development Services, to provide an overview of the intent and purpose of Bylaw No.’s 921, 922, 923, 924, 925 and 927 that were presented to the Regional Planning Committee on August 15, 2017 and received 1st reading on August 15, 2017 and instructions to conduct a public hearing on September 19, 2017. Mr. Long then reviewed the intent and purpose of Bylaw No.’s 921, 922, 923, 924, 925 and 927 including advising the following:

Bylaw No. 921, would have effect of amending Malcolm Island Zoning Bylaw 725, 2006 to

a) Delete, replace and add definitions b) Replace existing terms with new terms c) Expand the range of uses of associated parking stall requirements d) Provide regulations pertaining to the residential use of accessory buildings and recreational

vehicles, home industry, home occupation and secondary suites e) Add uses, buildings and structures which are exempt f) Add regulations for bed and breakfast use g) Add regulations pertaining to the keeping of chickens and allowing the keeping of chickens

in the R3 Small Lot Residential Zone h) Undertake housekeeping changes to the commercial zoning categories, primarily as they

relate to the residential uses in those zones.

Bylaw No. 922 would have the effect of amending Coal Harbour Zoning Bylaw No. 669, 2002 as follows:

a) Delete, replace and add definitions b) Replace existing terms with new terms c) Expand the range of uses of associated parking stall requirements d) Clarify the residential use of accessory buildings and recreational vehicles e) Revise the regulations pertaining to home business f) Add regulations for bed and breakfast use g) Add uses, buildings and structures which are exempt h) Add regulations for secondary suites and allow them in single detached dwellings i) Add regulations pertaining to the keeping of chickens and allow the keeping of chickens in

the R1, R2, and RR3, RRMH-5 and GC-1 zones j) Undertake housekeeping revisions, some of which undertake the aforementioned changes

Bylaw No. 923 would have the effect of amending Hyde Creek Zoning Bylaw No. 648, 2002 to

a) Delete, replace and add definitions b) Clarify the residential use of accessory buildings and recreational vehicles c) Add uses, buildings and structures which are exempt d) Correct improper references to RC-1 zone

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RDMW Public Hearing Minutes – Bylaw No’s. 921, 922,923, 924, 925, 927 – September 19, 2017 3

Given that there has been significant interest in Bylaw No. 923 by Hyde Creek residents, particularly in relation to the ability to rent out a guest house, I will review Bylaw No. 923 given the level of interest.

Firstly, the definition for accessory building is proposed to be replaced with a new definition for accessory building, the intent in doing so is to provide greater flexibility in the interpretation of the range and types of buildings that constitute an accessory building. At present, the definition states that an accessory building include separate garages and carports. This is very definitive in nature. The new definition will eliminate this sentence such that accessory buildings can be interpreted to be a broader range of typical buildings that are in line with the permitted uses of the Hyde Creek Zoning Bylaw. They would include such buildings as garages, carports, wooden utility sheds, workshops, boathouses, barns etc. The same change is proposed to be made to the definition for accessory use. It is proposed that the provisions associated with allowing a temporary dwelling to be utilized while a single-family dwelling is being constructed be expanded. This includes allowing a temporary dwelling to be used for 24 months instead of just 12. It also adds the ability to utilize an existing family dwelling while a replacement family dwelling is being constructed. This is all in keeping with the new planning and development procedures bylaw that was adopted by the Board of Directors this year.

The existing definition of height is proposed to be changed. Right now, the height of a building is measured from the average elevation of the finished grade along the front of the building to the highest point of the roof surface. This could potentially require that a Surveyor be engaged to measure the elevation of the grade. In addition, this definition penalizes a person who must work with the topography of a lot, that rises towards the back of the lot. The new definition would require that height be measured from the finished grade to the where the roof is highest. The new definition also considers the types of roofs that may be involved in measuring the height of a building.

At present, a guest house of 400ft is permitted in most of the residential zoning categories in Hyde Creek. The current definition indicates that guest houses must not be used for commercial enterprise purposes. This has been interpreted by Staff at the Regional District and the Hyde Creek Advisory Planning Commission that guest houses cannot be used to provide rental accommodations and the definition of guest house is proposed to be changed to state this.

The definition of structure is being tweaked to provide additional exceptions and definitions for public utility and recreational vehicles are also proposed to be added to the bylaw.

Right now, the Hyde Creek Zoning Bylaw does not allow accessory buildings to be used as a residence except as specifically provided for in the bylaw. It also excludes recreational vehicles from being used as a single-family dwelling or a guest house dwelling. In this regard, Section 4.2.0 is proposed to be revised to clearly state that a recreational vehicle shall not be used as a dwelling unless it has been approved for use as a temporary dwelling or is located in a campground in an area zoned for such purpose.

The Hyde Creek Zoning Bylaw is also proposed to be amended for zoning for public utilities, works conducted by the Regional District, Highways and associated works, the temporary use of a building for use as a polling station for elections, referenda, or census purposes and landscape screening.

Bylaw No. 924 would have the effect of amending Winter Harbour Community Plan Bylaw No. 371, 1991 to change the applicable lands designation for the four properties described as lots 1, 2, 3 and 4, Block 2, Section 3, Rupert District, formerly Quatsino, in Plan 319, and civically

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addressed as 260, 264, 268 and 272 Irving Street, in the unincorporated community of Winter Harbour, in the residential land use designation to the recreation and tourist commercial designation. Bylaw No. 925, would have the effect of amending the Regional District of Mount Waddington Zoning Bylaw No. 21, 1972 to

a) To delete, replace and add definitions b) Revise the regulations pertaining to flood control and clarify the penalty options associated

with contravention of the bylaw. c) Expand the range of uses and associated parking space and loading space requirements d) Clarify the definitions and regulations pertaining to a dock on navigable water bodies e) Rename the tourist cabin accommodation zone TCA-1 to Tourist Accommodation Zone

TA-1, and revise the regulations thereof f) Change the applicable zone for the property described as lot A, Section 3, Rupert District,

formerly Quatsino, in Plan VIP75900 and civically addressed as 232 Croft Street in the unincorporated community of Winter Harbour, from the Tourist Cabin Accommodation Zone TCA-1 to the Tourist Accommodation Zone – TA-1

g) Change the applicable zone for the four properties as described as lots 1, 2, 3, and 4 in Block 2, Section 3, Rupert District, formerly Quatsino in Plan 319, and civically addressed as 260, 264, 268 and 272 Irving Street in the unincorporated community of Winter Harbour from the Residential R-1 Zone to the Tourist Accommodation Zone – TA-1

h) Change the applicable zone for the marine area, subject to Crown Land Tenure, as per provincial file 1406367 and license no. V9T5679 comprised of .437 of a hectare in the unincorporated community of Winter Harbour from the Marine Zone M-1 to the Tourist Accommodation Zone TA-1

Bylaw No. 927, would have the effect of amending the Woss Land Use Bylaw No. 556, 1999 to

a) Delete, replace and add definitions b) Replace existing terms c) Expand the range of uses and associated parking stall requirements d) Clarify regulations pertaining to the residential use of accessory buildings and recreational

vehicles e) Delete sections which are no longer applicable or required f) Revise the regulations pertaining to home commerce g) Add regulations for bed and breakfast use h) Add uses, buildings and structures which are exempt i) Clarify regulations relating to prohibited uses

Since the Notice of Public Hearing was given, the Regional District has received several requests to obtain copies of the bylaws, as well as enquiries regarding the bylaws. These requests and enquiries pertain specifically to Bylaw No. 922, which effects Coal Harbour and Bylaw No. 923 which relates to Hyde Creek. Three written submissions to provide input in relation to Bylaw No. 923 were submitted by Hyde Creek residents. These three submissions are clear that these residents are not in favor of Bylaw No. 923, and these submissions have been provided to the Board of Directors for their consideration and are available for public viewing. With respect to the process associated with the Bylaws, after conclusion of the Public Hearing today, the Board of Directors may proceed to consider the bylaws for a second and third readings

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and then adopt them. If adopted, the bylaws then take full force and effect. The Board may also decide that any particular bylaw not be given further readings or adopted, or be put aside for further consideration and input by the local community before any zoning bylaw changes are considered any further.

Chair Hory thanked Mr. Long and then proceeded with the first call for verbal submissions and asked if there was anyone who wishes to speak.

1) Ray McDonald - 6020 Mine Road – I have serious concerns about the proposed amendment

to the Hyde Creek Bylaw 648, and it concerns two items. One is the change in the definition of guest house, which will specifically exclude mobile homes and recreational vehicles and will also restrict the use of a guest house to be re-utilized for residential purposes only and must not be used for home commerce, such as bed and breakfast, which is specifically defined and other commercial purposes, including provision of rental accommodations. My concern with that is when I bought my property it was under the zoning that would allow the construction of a guest house and to utilize that guest house to provide accommodations for when my family came up. I have 5 sons living in Vancouver, and I have extended family throughout the Island and when they come up to visit, I wanted them to have a place to stay. But at the same time, when they’re not here, I want to be able to utilize that facility to generate some extra income. Also, the change in Section 4.2.0(c) would restrict the use of recreational vehicles to be used for dwelling or residential purposes unless it’s located in a campground or specific CG1 or RC1 zone, now again, myself, like I know a lot of other people, have a motorhome or travel trailer, we utilize those when guests come up to visit. They stay in these trailers or mobile homes. My concern is that this wording is going to preclude that from happening and I don’t think that’s anyone’s intention. So, those are my two concerns about this. So, I strongly oppose this amendment.

2) Lee Holley – 770 Lanqvist Lane – I would like to speak on the bylaw as proposed. It’s very

limiting and restrictive to those with 2 acre lots, who want to utilize their entire 2 acres. We’re in the process of building a cabin by the water, beautiful rentability, nice spot. As the Bylaw is now, we can’t rent to a long-term person. We, last year, ran a bed and breakfast, and if we start that up again we would like the opportunity to rent that out as a long-term business. Our business commercial venture is just a bed and breakfast for a rental unit. And I don’t like the way the bylaws are limiting the use of my property.

3) Muriel Oppen – 805 Lanqvist Road – I’m thinking that bed & breakfasts would help the

community, like the restaurants, businesses and I understand it’s so limited in rentals right now. And I don’t understand why that has to change.

4) Brenda Johnson – 706 Nimpkish Heights – I have concern about the changing of the

language of the guest house definition. Currently, it says that guest house must not be used for commercial enterprise. I really think we need to define what commercial enterprise is. For me, renting a residential guest house falls under my personal income. I’m not running a business, this isn’t going through a corporation and it’s not commercial, it’s personal. If you want to change the bylaw to now say that I cannot have commerce or commercial purposes, including the provision of rental accommodation, now that limits my personal income. So, I think we really need clear definition of commercial enterprise before we go changing a bylaw we really don’t understand in the first place.

5) Annie LeBlanc – 704 Eagleridge Road – My concern is that when we built our guest house

on our 6.5 acres, and there’s only so many things you’re allowed to do on any acreage out there, and with 6.5 you should be able to do a lot. It was for my father-in-law who has now

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passed away, and so, I run my barber shop out of it. I do have an issue with this bylaw being changed, because it’s a very part-time business, but, it’s a $150,000 home sitting there, a cabin too, what am I going to do with this now?

6) Graham Park – Nimpkish Heights – Anytime I hear people having trouble finding rentals, or

B&B’s or anything along those lines, I think that most municipalities have taken the bylaw to extremes and people can’t find accommodations, either short term or long-term rentals. I was on the committee here about 2006 and living in Coal Harbour at that time. There was a couple, mother and daughter, who lived on Harbour Road. And there was a member of the Board who was a teacher at the high school in Port Hardy and all he was concerned about was trying to chase the renter away and I think that was totally disgusting and I think that we should be far more lenient in allowing people to rent out their basements or other parts of their house.

7) Gord Oppen - 805 Lanqvist Road – We bought our property within the last six to nine months

and we bought it with an established B&B on it. And it has a bed and breakfast sign about three quarters of the way down Lanqvist on the hillside. It’s about 500 square feet, pretty modest little cabin. Based on the bylaws that exist right now, I’m not allowed to rent that. I could put my grandma in it, and I may have to do that, but I’m not allowed to rent it or treat it as a B&B, even thought I bought it with a big honking sign. I’m concerned that the bylaw that exists, not just the changes they’re talking about, but the bylaw that existed before I bought it don’t reflect the majority of the makeup of people who choose to live in Hyde Creek and Nimpkish Heights. I think that I’m surrounded by a whole bunch of tradesman, welders, and carpenters, and electricians and they either have a desire to help run their business out of their acreage or they maybe have an income rental established. And now, none of these changes would allow that. And my concern is that I don’t believe that bylaws that are on the books right now accurately reflect the majority of what Hyde Creek residents wish, and I, in truth moved there for that.

8) Grant Laflamme – 1003 Jekyl Road – I bought my house, the in-laws were living with us, so

we built an in-law suite downstairs. When I retire, I would like a second income by renting out that in-law suite. Same with my motorhome. When family comes, I want to set up the motorhome for them to sleep in when there’s no room in the house. So, you’re restricting us quite a bit with this.

9) Charley Gilbert – 808 Nimpkish Heights Road – Who is going to enforce these bylaws?

You’re amending a bylaw that was started 15 years ago. You walk around Nimpkish Heights, Hyde Creek and you see lots of variances happen that never seem to be addressed. The bylaw doesn’t have any teeth to stop somebody from doing whatever they want, whether it be that there’s 22 cars, or build on property that’s not even their own, having hydro lines running over buildings, which you’re not supposed to have and Hydro calls them aerial trespassing, and when you talk to Hydro and say they’re all over the place, but nothing’s done about them. So how are you going to give this toothless old man some teeth? A bylaw is just words on paper unless it’s really enforced and people are made to understand. You can’t speed down the highway, you’ll get a ticket, not something that goes to court 4 years later and maybe resolved. But there’s a lot of things going on that never seem to get changed. They’ve never follow bylaws as they were written, that were written years ago. So now you’re going to change it so there’ll be a new set not to follow? So, who’s gonna enforce the bylaw? Or, how’s it going to get enforced? One other point, you have a definition of height in this amendment, does the original bylaw define height as 30 feet, 60 feet, or just how to measure height? If you’re gonna limit the heights of the buildings.

Jeff Long – Just to clarify Mr. Chair, the actual height distance has not been changed in any

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way shape or form, there is a height distance now, just the actual description of how you measure it. Because right now of course, we don’t require a surveyor to come when you make a site permit for a new building, to have a surveyor come and do all that kind of work, so that, in my opinion it penalizes people who have a lot that rises in the back.

Charley Gilbert – 808 Nimpkish Heights Road – Yes, I understand that, its just in theory, it didn’t say that and I know the fire department can only reach so far so we gotta bare that in mind.

Jeff Long– I’ll just further comment too that this is typically not a question and answer period, but to provide some clarification to the folks that are here right now. We have a bylaw enforcement policy in the Regional District, and actually, I’m the Bylaw Enforcement Officer. That policy basically states that if an issue of health or safety is observed, then I shall undertake to do certain bylaw enforcement activities. But I can assure you in no way, shape or form, does the Regional District wander around looking for infractions to existing zoning bylaws because it wouldn’t be very hard for me to find them. And, however, the policy also states that if we have someone make a request in writing about a bylaw infraction, then there is a process that I will engage in to investigate it. And it does happen, and usually, we end up resolving issues without having to take too much drastic action. So, you know, we don’t do it proactively, we’re not there to police people. We hope that people are going to respect the rules and their neighbors and that’s why we have a site permit process. I just want to make a plug for that if I may, we do require a site permit for construction of new buildings. I see some people in this room who have been issued site permits in the last couple years. The purpose of the site permit process is to ensure that when folks are constructing new buildings or structures on their property that it does conform to the existing zoning regulations, because the last thing we want to do is come there after the fact and have to deal with an issue whereby now we’re gonna have to look at moving, have to move a building or something of that nature. So, there is bylaw enforcement, but as I say, we don’t actively police, but there is a process in place for us to deal with it. Thank you, Mr. Chair.

Chair Andrew Hory then advised Mr. Gilbert that he would have a chance to speak again during the 2nd call for speakers.

10) Tim Eissfeldt - 835 Lanqvist Road - We bought a year and half ago. There was a cabin there,

when we looked at it, was a big selling feature of the property as it was under 400 sq. feet and it would be easy to get it rented out and/or have guests stay in it, friends stay in it when it wasn’t being rented out. That was definitely our desire to do that, and it’s still our desire to do that. We’re in the middle of doing that, pouring lots of money into it, time and effort. So yeah, I would like to see better definition to what’s there right now so that it is clearer, and also if things have to be amended for a suitable amount of space for a guest house to be, I think that would be a suitable, but for the change that’s happening or is proposed to happen. I feel that it would limit the entire intent of our living in Hyde Creek. To be able to help ourselves, starting out. Thank you.

11) Sherri Bartlett - 621 Glover Road – We bought our current place with a guest house on it.

We’re both renting and having family members stay there. As it stands, it is such that you can actually live in it, so yes, we are renting it, we have a fantastic couple who live in the cottage, she’s a professional nurse and he is an engineer. They’ve chosen to live in our community because of what we can offer them, and by restricting the rentals you’re actually restricting people who need it, that’s my concern. What I find comical about this is that if you intend to go forward and restrict the rental on a common cottage, you’re telling us that it’s okay for us to live in our cottage ourselves, and rent out our main house, but it’s not okay the other way around.

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12) Carrie Elwell – Twin Peaks Road - We inherited my father’s commercial property in Twin Peaks road there, and we’re getting it fixed up for resale, my sister and I. My concern first of all is you would prevent me from being able to stay on it in my RV and clean the place up properly and using the RV on the property. And the other thing is, is that, all down that road is industrial, right? You know, you hear the cheerful sounds of people working at 6am. People who are going to buy that property down there are going to be small business owners, young couples trying to start up a business, we all know how hard it is to be running your own business nowadays, I really think that for anybody to get started with a mortgage on there on their backs and even small business funding without being able to have a rental income smoothing out the bumps, I think it will be a great disadvantage. I think not being able to have that anymore, is going to make it very difficult for us to find buyers that people in the community that will keep businesses running and the company going.

Chair Andrew Hory asked the participant to confirm their name for the record.

13) Casey Oppen– 805 Lanqvist – As it’s pretty apparent that there’s a number of people

objecting to the amendment of the bylaw proposed by the council, and I know this is not a Q&A forum, but I would like to know the process in proposing an amendment to the bylaw which would essentially relax the use of the term guest house, commercial enterprise. I think that everybody, or a good majority of the people here are interested in monetizing their property, in the most kind of legal fashion according to the bylaws, and we’d like to know how we propose, as the people, what’s in our best interest and not the council.

Jeff Long – So in that case, for the people that have asked me about wanting to make changes to the Hyde creek zoning bylaw that are currently subject to this particular bylaw, or that may be subject to this bylaw, they’re welcome to write to their political representative for Hyde Creek, which is the chairman here in front of me, Director Andrew Hory, who represents Electoral Area “C” and he can take your information and consider it and if he so chooses, he can consult with staff and the Hyde Creek Advisory Planning Commission and ask that they look at having a public information meeting of some sort. For example, out at the Community Hall in Hyde Creek, at which time we could then investigate and talk about other changes that we would like to see to the Hyde Creek zoning bylaw. The Hyde Creek Zoning Bylaw has been in place since 2002 so maybe some changes are warranted, but by no means have the changes that were being proposed today as part of Bylaw 923 meant to be more restrictive in nature. The idea was to get some clarification for staff, who, on a day to day basis, are asked to interpret the zoning regulations, who are asked for information so people can make decisions about buying property in Hyde Creek and things of that nature.

Chair Andrew Hory then clarified his restrictions in the legal parameters of the process and what he is able to say and not say. He advised that at the regular board meeting, immediately following the Public Hearing, that he would be able to speak about concerns and was definitively hearing what people were saying.

Chair Andrew Hory asked for further calls for first speakers.

14) Dan Judson – 1604 Hyde Creek Road – I’m a relative newcomer to the area, I’ve been here

for six years. In that time, I do run a small business, and I have had the opportunity to meet and get to know a number of people in the Nimpkish Heights/Hyde Creek area. Just in general terms this meeting it probably is a pretty fair indicator of that, people in general terms want to be able to do with their property much as they would like to be able to do and they do not want to see a lot of restrictive changes to the bylaws taking place that interfere with their lifestyle. I’m sure, looking at this crowd here to speak here today, the issues that have come forth right now, have caught the attention of a lot of people and I’m just making a statement that our

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hearing or our elected officials, often this kind of information, we’re not even aware of. If the information hadn’t come out through Facebook, and a couple of posters that were put around, we wouldn’t even know that these things were going to take place. I think that as residents of the area, if you’re going to make changes to our area, we should be well informed before any kind of changes take place.

15) Guylaine Longpre – 1401 Hyde Creek Road – To answer this gentleman there, I understand

all this stuff, the [Hyde Creek] APC meets on the first Wednesday of every month. So, if you want any information about your area, you’re more than welcome to come over, we are looking for people to join the team, and nobody wants to show up.

Dan Judson – 1604 Hyde Creek Road – If not for me.

Chair Andrew Hory interjected to reiterate that the Public Hearing was not a vehicle for debate.

Guylaine Longpre – 1401 Hyde Creek Road – No, I know, but that’s what the APC is for, for all these bylaws and,

Chair Andrew Hory again interjected to reiterate the procedures and purpose of a Public Hearing.

Guylaine Longpre – 1401 Hyde Creek Road – Alright, I just wanted to say that people are complaining, doing things that they’re not allowed and all that, and nobody shows up, to come to the meeting and approach us, where they’re more than welcome once a month, we’re there for everybody and try to come up with some continuity.

Muriel Oppen– 805 Lanqvist Road - Are we allowed to talk at those meetings?

Guylaine Longpre – 1401 Hyde Creek Road – Yes.

Chair Andrew Hory remonstrated the participants for failure to follow procedure.

Muriel Oppen – 805 Lanqvist Road - Sorry, sorry.

Chair Andrew Hory clarified that the public meetings held by the Hyde Creek Advisory Planning Commission also follow a regulatory process and it is a formal meeting, but there is time for questions at those meetings. He also advised that additional comments could be made when a call for second speakers happened. He then asked to continue with first speakers.

16) Allan Kleparchuk – 1013 Olive View Drive – I totally disagree with the changes, I mean

clarification of the bylaw is great, because it doesn’t make any sense right now, but I think it’s gotta be a lot more comprehensive when all the other bylaws that are in place. Right now, when you look at cabin rentals, guest home rentals, there’s one for mother-in-law suites, you’re looking at caretaker suites above your shop. Ah, a lot of these things just aren’t defined so that people actually know where they stand. I think the whole bylaws, what I read through were in need of some work basically, a lot of work, just so everybody is on the same plane.

17) Sharon Barratt – 760 Lanqvist Road - Yeah, I would like to speak that there was a lot of

discussion about this at the APC. I’m Sharon Barratt, and it was discussed in quite a depth at the APC. The general consensus is those people who were told the sense of the community is that it’s a rural community and they bought property because it was a great rural community and in what was a desirable community. Okay, so I guess my concern is that people wanted to have a rural community greater density. First, a rural community and what is being described here is the opposite of that. Looking at greater density, and then that will create

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issues around sewage, the safety of well water, people being upset about chickens next door, you know all the things that go along with greater density. So, I’m not sure exactly what the community is wanting. If they want to risk a greater density, and the issues that go along with that, I think you as a community should be behind that, but also you need to realize what you are giving up as you gain more houses. Are you going to create a new community for those people or so I think, a community meeting needs to happen.

18) Joy Zwicker – 1601 Hyde Creek Road – l have lived in Hyde Creek since 1972. Since we

have been here, there’s been lots of change, and you know, the bylaw changes. We moved out there because we didn’t want people around or in front of us. The Bylaw, if it changes, it’s not that we lose our bed and breakfast or that we run into issues, it’s the point that we moved out there thinking that we could do what we wanted to do with our property, without being told, no you can’t put that there, you know, and at the time, when we bought, there was just water access, there were no roads.

Chair Andrew Hory thanked the participants and asked for any additional first speakers. No further calls for first speaker were heard. Moved to call for second speakers

19) Muriel Oppen – 805 Lanqvist Road – Just a quick thing about the bylaws, is making them

realistic. Like 400 sq.ft cottage is very tiny for a family or being more realistic in the bylaws I guess is what I’m trying to get across. If we could have a realistic size where it’s a bed and breakfast, and substantial, I mean, being able to do that, trying to go by the bylaws to make a home, I find that unrealistic. I guess is the verdict for size or kind of quality. It doesn’t make sense I guess.

20) Lee Holley – 770 Lanqvist Lane – Hi, yes, further to what Muriel said. In the bylaws if you

have a campground, and you want to put a cabin, one cabin per quarter acre. One cabin is 500 sq. feet. As it stands now, people who want to put a cabin or cottage on it, it’s only allowed to be 400 sq. ft. I would like to see a consideration made for expanding the size of the cottage or cabin to 500 sq.ft. I’d like to see that all around.

21) Allan Kleparchuk – 1013 Olive View Drive – Yes, getting back to comprehensive thing, it’s

always give and take, like was mentioned, you might have higher density, well, If I read the bylaws correctly you can have 8 rooms designated for a B&B in your house. That’s, okay, so I mean you might take away two of those rooms and then okay, so you can rent out your guest house, and in this way, it hasn’t changed.

Chair Andrew Hory made a call for additional second speakers.

22) Gord Oppen – 805 Lanqvist - I just want people that live in Hyde Creek to review all the

bylaws, it’s important that they all understand that current bylaw procedure. The current bylaw for bed and breakfast on Lanqvist allows you to have a bed and breakfast if it’s a function or a portion of your primary home. The current laws do not allow you to have a separate building become a bed and breakfast. You could have a great big 2,000 sq.ft. house and 8 rooms of it could be bed and breakfast accommodations. You cannot today, on the books, have a second building and run that out to a renter or make it for a bed and breakfast and rent it out on a nightly basis and those would be the things that I would like to see fall under that general vote of what the majority wants.

Chair Andrew Hory thanked the participant and then deferred to Jeff Long to clarify. Jeff Long – Okay, I just wanted to clarify because it’s been mentioned by a few members of the public in relation to bed and breakfast, it’s not 8 rooms, it’s 8 guests.

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Chair Andrew Hory asked for any more second speakers.

23) Tim Eisffeldt – 835 Lanqvist - Again, with that said, totally agree, totally agreeing on the higher density because it’s a desirable place to live because of the privacy there and with the secondary suite building feeling like it needs to be defined. So you can say that you’ll rent it out for a small business to operate might see that, would like to see that so upping the square footage totally makes common sense to me as well, but also not wanting you know, say 15 cabins put on another property, right, and that’s the worry. Those are the two extremes, and I think it is only one right now or a couple of buildings that are already been, but I do know people can take in other things if too lenient, and I don’t want to see whereby, you know a 25 cabin property with motorcycles and everything else going on all over the place all the time. It is the privacy. I know all of us live out there because we do love privacy, but there is some balance needed. I just wanted to voice that.

Chair Andrew Hory called for any additional second speakers. Having none, called for third speakers and advised that this was the last call for speakers.

24) Ben McGibbon – I live on Lanqvist road and I have lived out there for five years and I own

and operate a business in Port McNeill and we employ from June to September probably 7-8 people in the area, and we like to provide them accommodations, as they are usually students coming from different areas, and we feel like if we don’t search that out and provide that, they probably won’t come up here to work and it is really challenging lately to find rental accommodations in the area. Good ones at that. So, in my mind, its not just only a decision about what people do on their property, but also potentially limiting employment and growth on the North Island. So, it seems like a step backwards to me.

25) Lee Holley – 770 Lanqvist Lane – Seems like it’s all come to tail. I would just like to

summarize, and I think that probably 90% of the people in here are, you know, in favor of some controls, but the way the bylaws are now, there’s too much control. We want to be able to rent spaces for horses, we want to be able to rent our spaces for commerce, we want to be able to use our property. The bylaws are too limiting. Within reason, we want to use our properties safely. And if there’s aerial trespasses or there’s provisions for too much stink, smell, dust whatever coming off your property, that’s up to a bylaw enforcement officer or safety officer. But generally, most people live on their property quite safely, happily and want to do what they want to do. Thank you.

Jeff Long – Just to add to that, I always encourage people to call me at any time, at the Regional District. Even if it’s a hypothetical thing, I don’t need to know exactly what your business is, but if you’re wanting to find out any information about the zoning and what it allows, I encourage people to call me. Because there a lot of things that maybe are permitted that you may not think aren’t permitted. Just don’t call after tomorrow, because I’m going moose hunting for a month. But I do encourage people to call and get the information. It’s helpful if people do and it’s helpful to straighten things out, if there’s way to find solutions to work around, then we’ll certainly do that.

Chair Andrew Hory thanked the participants and asked for questions from the Directors.

Director Soltau – Couple of questions. What is the minimum lot size for Hyde Creek or the whole area, is there one bylaw for Twin Peaks and Hyde Creek?

Jeff Long – One zoning. One zoning bylaw for all of Hyde Creek, Nimpkish Heights and Twin Peaks. I know the bylaw is called the Hyde Creek Zoning Bylaw and that some neighbourhoods

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prefer to have their own names, but it does cover all those three areas. And there are a variety of different zoning categories that range in lot size from 10 acres down to 2.

Director Soltau – 2 acres is the smallest then? Are there any areas that allow for a higher density? So, are there some multi-family zones? No?

Jeff Long – Primarily, all urban, or sorry, rural stationary lots some of which are, have access to the Regional District sewer system, some of which don’t. All of the lots in Hyde Creek are on private water well systems.

26) Lee Holley – 770 Lanquist Lane – to clarify, there are lots that are smaller than 2 acres.

Jeff Long – Oh certainly, there are lots that are legal non-conforming.

27) Ray McDonald -6020 Mine Road – And there are zoning for C1 too, that allows campgrounds,

cabins, etc.

Jeff Long – Which are obviously commercial and industrial.

Director Soltau – Commercial? I think 400 sq.ft. is the size of it?

Jeff Long – Correct.

Director Soltau – And that’s standard across all the bylaws for rural areas?

Jeff Long – Yes, except for there’s one zoning category that allows for a 10-acre lot. For whatever reason, a guest house is not permitted in that zoning category. I see that to be a deficiency, all the rest of the zoning categories, right down to the 2 acre lots do allow one guest house of 400 sq.ft.

Director Soltau – Just curious, that’s seems awfully odd. There’s a typo on there, they all say Malcolm Island.

28) Lee Holley – 770 Lanquist Lane – Are they allowed a cabin on acreage’s that are less than an acre? Or acre or less?

Jeff Long – Once again, if the lot is less than the prescribed zone lots are, you are still allowed to use your lot for the uses and whatnot that are included in the zoning and applies to your lot, but you still have to comply with all the other regulations, including, obviously a forced septic disposal and things of that nature. Which of course falls outside of our jurisdiction, unless of course you’re on the sewer system, which won’t be an issue.

Chair Andrew Hory confirmed that the directors were finished with their questions and advised that any written submissions must now be provided to Jeff Long, and that once the public hearing was declared to be closed, that no further submissions would be accepted or included as part of the public record.

Jeff Long – Any written submissions anyone would like to hand in can be given to myself and I will make sure they become part of the public record. Thank you.

Chair Andrew Hory confirmed with Mr. Jeff Long that an email submission had been received. Mr. Jeff Long confirmed that he had received it.

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Chair Andrew Hory – Okay, at the close of this public hearing Directors will not be able to speak with the Public about matters discussed at this Public Hearing, if you have any questions or comments, please feel free to discuss them with our staff members who are in attendance. This is the final call for any written submissions before closure of this public hearing. This Public Hearing is now declared closed. Thank you certainly very much, I appreciate people coming to register your concerns, appreciate it, particularly because I am the Area “C” Director. If you want to stick around for about half an hour we will have the regular meeting agenda where we will discuss this.

Chair Hory advised that any written submissions must now be turned in before the close of the public hearing. After a final call for written submissions and receiving none, Chair Hory declared the public hearing closed at 2:37 p.m.

CERTIFIED CORRECT: Andrew Hory - CHAIR Jeff Long - SECRETARY

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PUBLIC SUBÍII|ISSIONS

(Received by Pre Public Hearing Deadline of september i8, 2o1T at 4:30pm)

BYLAW NOS. 921 , 922,923, 924,925 & 927

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Jeff Lons

From:Sent:To:Subject:

Jeff Long <[email protected] >

Monday, September 18,2A17 3:02 PM'Brenda Johnson'RE: Proposed Bylaw Amendments

That is the point, to state it clearly. Right now it says that guesthouses are not intended to be used forcommercial enterprise purposes which is interpreted to include everything of a commercial nature includingrenting them for financial ga¡n. lf you wísh to have changes undertaken to the Hyde Creek Zoning Bylaw suchas the ability to rent of guesthouses, please contact your local political representative, Electoral Area 'CDirector Andrew Hory to provide your input on these issues. You can email Director Hory at:

ahorvlôrdmw.bc.ca

Thank you

Jeff LongDeputy CAO / Manager of Planning & Development ServicesRegional District of Mount WaddingtonPO Box 729,2044 McNeill RoadPort McNeill, BC VON 2R0Tel: 250-956-3301Email: jlong@rdmw,bc.caWeb: www.rdmw.bc.ca

ItrÀ{1

From: Brenda Johnson [mailto : b_cjo hnson @ hotmail.com]Sent: Monday, September 18,2Al7 2:48 PMTo: Jeff Long <[email protected]>

Subject: Re: Proposed Bylaw Amendments

Can you provide support as to where it states that guest houses are not currently intended to provide rentalaccommodation-

Sent from my iPhone

On Sep 78,2017, at2:46 PM, Jeff Long <jlggg@rdm\ry.bc"cg¿ wrote:

Hello Brenda,

Guesthouses are not cunently intended to provide rental accommodation. The language is onlybeing revised such that this is clearly stated and that is the motivation for the change.

Jeff LongÐeputy CAO i Manager of Planning & Development Services

I

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Regíonal District of Mount WaddingtonPO Box 729,2044 McNeill RoadPort McNeill, BC VON 2R0Tel: 250-956-3301Ëmail: [email protected]: www.rdmw.bc.ca

<imageO0L.jpg>

From: Brenda Johnson Imailto:b [email protected]: Monday, September L8,2OL7 2:30 PM

To: Jeff Long <i!g¡[email protected]>

Subject: Re: Proposed Bylaw Amendments

Jefl

Please see the attached Residential Tenancy Policy Guideline. Rental of a guesthouse would fallunder the Residentiol Tenoncy Act ond does not apply to commercial tenancy, which would beconsidered commercial enterprise.

As you mentioned, the change in language would mean that guesthouses cannot be used toprovide rental accommodation for possible tenants. This will have an adverse effect on manyNorth lsland residents. Thís would displace many people and financially hurt home owners whohave purchased properties that have guesthouses with the intent of supplemental income toassist with their mortgage or retirement.

What is the motivation for amending the bylaws?

Brenda

From: Jeff Long <[email protected]>Sent: September L8, 20L7 12:38 PMTo: 'Brenda Johnson'Subject RE: Proposed Bylaw Amendments

2

Hello Brenda,

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While fhere is no ctefinitíon in the bylaw for "connmercial enterprise", the inter.pr.etation is that it isall encompass¡ng and relates to anything of a commercial nature which generates income orprofit, which of course would include using a guesthouse to provide rental accommodatíon.

The proposed change to the definition of guesthouse is not intended to affect home commerceor bed and breakfasts in any manner. lt is just intended to clarify that guesthouses cannot beused to provide rental accommodation or to be used to undertake home commerce or any othercommercial use within a guesthouse.

Thank you

Jeff Long

Deputy CAO / Manager of Planning & Development Services

Regional District of Mount Waddington

PO Box 729,2044 McNeill Road

Port McNeill, BC VON 2R0

ïel: 250-956-3301

Email: [email protected]

Web: www.rdmw.bc.ca

<image002.jpg>

From: Brenda Johnson fmailto:b [email protected] Monday, September L8,2OL7 11:57 AMTo: Jeff Long <ilons@rdmw,bc,ca>

5ubiect: Re: Proposed Bylaw Amendments

HiJeff,

3

Thank you for the information.

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The current bylaw definition of Guesthouse references 'commercial enterprise'. What is thedefinition of commercial enterprise?

ln the proposed amendment, Guesthouse 'must not be used for Home Commerce or othercommercial purposes, including the provision of rental íncome'. The definition of HomeCornmerce only mentions bed and breakfasts. ls the rental income provision only directed atB&B's?

Thank you,

Brenda

From: Jeff Long <ils¡[email protected]¿>Sent: September 1L, 2AL7 L2:25 PMTo: 'Brenda Johnson'Subject: RE: Proposed Bylaw Amendments

Hello Brenda,

I have attached Bylaw No. 923 which proposes some changes to Hyde Creek Zoning Bylaw No.648. I have also attached Hyde Creek Zoning Bylaw No. 648 so you can see what sections areproposed to be changed. lf you wish to discuss or have any questions, please do not hesitate tocontact me.

Jeff Long

Deputy CAO I Manager of Planning & Development Services

Regional District of Mount Waddington

PO Box 729,2044 McNeill Road

Port McNeill, BC VON 2R0

Tel: 250-956-3301

Email: jlong@rdmw. bc. ca

4

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Web: www.rdmw.bc.ca

<image002.jpg>

From: Brenda Johnson fmallto:b ciotmson@hotma il.co mlSenu Monday, September L1-,2OL7 11:36 AMTo: llcns@rdÌïwåc.caSubject: Fwd: Proposed Bylaw Amendments

Jeff, Could you please send info for bylaw 923, not 922.

Sent from my iPhone

Begin forwarded message:

From: b eiohnsonrôhotrnail.comDate: September LL,2AL7 at 11:30:43 AM PDT

To: [email protected]: Proposed Bylaw Amendments

Hello Jeff,

Could you please send information and clarification about Amendment BylawNo.922.

Thank you,

Brenda

Sent from my iPhone

5

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Jeff Lono

Scnt:From: Ray McDonald <[email protected]>

Monday, September 18,2417 3:19 PM

Andrew Horyjeff Long; [email protected]; [email protected],ca; [email protected]; GregFletcherFwd: Upcoming meeting to review proposed bylaw NO.648Subject:

Good afternoon Mr. Hory, I have several concerns with this proposed amendment and frankly am against thechanges being recommended. As you are our area representative I would really like to discuss this with youprior to the meeting tomoffow, as it would âppear that a "special interest group'r is leading this initiative whichis not supported by the majority of the property owners in the district. I was hoping to put forward a motion thatno decision is reached or any further action t¿ken to forward this proposal until ALL the property owners havebeen notified in writing ( by mail ) and adequate time is allowed to receive a full response, This is a major issueand should not be taken lightly. I have been told by other parties that have sought information that this was onlya clarification and correction to existing wording and the enforcement of these new bylaws would not be done.If that is the case then why are they being put forward in the fïrst place and if they truly are not going to beenforced then why is that fact not being included I the bylaw"

I hope you are receptive to helping us, as everyone I have talked to is not in agreement with these changes, andmost people who live in the rural meas of the RDMW, waÍt, need and expect to be able to utilize their propertyin a manner that will support supplemental income, from all sources.

SincerelyRay MCDonald6020 Mine Road

To:Cc:

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Jeff Lonq

From:Sent:To:Cc:

Sherri Bartlett < [email protected] >

Monday, September 18,2017 4:09 PMJeff Long (long@ rdmw.bc.ca)[email protected] Amendments - concernsSubject:

lmportance: High

HiJeff,

l'm just getting caught up on the proposed bylaw amendments and I have some serious concerns with them.

ln the current bylaw, the definition of a Guesthouse states that:

GUESTI{OUSE: rneans a separat€, s¡rqle-fârnily dwelling, buill upon a foundadon, accessofyto a pfimåry pefmsnerit residence. Gl¡Ñltot6es frrugt rd b€ urcd lbr æmmøcûal GnÞrtrtsepurposes and do not irrl¡de ¡nobiþ hon¡es, trailers, or recreatimal vehicþs,

The proposed amendment is:

GüESIHOUSE, ileans a detaclæd dwelllng unil whicll is accessory lo an exafing singl*fanitydwelling" A guesffiouse r?tffsf åe built upn a foundatbn and does nd inclu& a ftwþita tlrlma orrecreetional vehicle. A guesürcusä is lo be utitized far residentbf puposes ody and must nat Eused fur lþtlno Ca¡w¡ptw or alher coñmercial purposes, ínúñtg $c pævÊron d roltþlecffirfirde&rr."

Residential housing and residential tenancy does not fall under the definition of commercial enterprise or homecommerce.

Commercial enterprise is defined as "the activity of providing goods and services involving financial and commercial andindustrial aspects".

Commerce is defined as ""lhe activity of buying and selling, especially on a large scale". Commerce includes legal,economic, political, social, cultural and technological systems that are in operation in any country or internationally". Onecould translate that to home commerce by "buying and selling goods within the home" {a home based business).

Ïhe rental of a guesthouse would fafl under the Residential Tenancy Act and does not encompass commercial tenancy -only commercial tenancy would fall under the term "commercial enterprise". Residential tenancy is not commercialenterprise nor Ís it home commerce and should not be lumped into either category.

What is the motivation for the wordíng change ¡n the bylaws?

Changing the definition will have grave impacts on many residents that call Port McNeill and the North lslandhome. Tenants will be displaced - these are people who play an important role to the economic stability of the area...they are professionals that are needed in the community for short term employment in our health care systems and ourforest industry. lf we don't have housing available, we won't have the people necessary to aid us when the time arises.

Home owners will now be left with a devalued property and in a position where they need to sell at a loss because, notonly can they not rent their guesthouse to a needy individual but they can't afford the mortgage or retirement. Theguesthouse on their property has now become a detriment rather than an "improvement". Why would anyone buy aproperty in the RDMW with a guesthouse when it has to sit empty and rot due to a bylaw wording change?

l'd like io formally be involved in the vo¡ce against the wording change. Willthe meeting tomorrow be a formal meetingwhereby we will have the opportunity to put forth a motion to dismiss the proposed change?

T

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Regards,

Sherri Bartlett$enion Scaie $peciallst

Tet 250.956.5203 Ceil 25A.23A.æ87S Badlett@westernforest. com

u¿estarnforest,con'¡

oooo

#P Wbslern Forest hoducls lnc.r}EF¡NiÞ¡e A fircflË,& 5tÅr\¡ÐaÊü

NOTICE OF CONFIDENTIAL TRANSMISSION. This message and any accompanying attachments are intended onty forthe intended recipient named above and may contain information that is privileged and confidential and protected bycopyright. Any dissemination, distribution, copying or action taken in relíance on this email or any accompanyingattachments by anyone other than the intended recipient is prohibited, lf you are not the intended recipient, please notifytts of the error in communication by telephone (604-648-4500) or by return e-mail and destroy all copies of thiscommunication and any accompanying attachments without using or disclosing them. Thank you.

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BYLAW NO. 929

A bylaw to exempt land and improvements on recreational and service properties from taxation within the Regional District of Mount Waddington.

WHEREAS certain land and improvements exist for various public amenities; AND WHEREAS the Regional District of Mount Waddington under the provisions of Section 391 of the Local Government Act RS2015 wishes to exempt certain lands and improvements from taxation in 2018; NOW THEREFORE the Board of the Regional District of Mount Waddington, in open meeting assembled, hereby enacts as follows: Land and improvements on the following properties are exempt from taxation for the year 2018 to an amount equal to 100% of the net taxable value of the land and improvements: 1. Seven Hills Golf & Country Club, Lot 1, Plan 38029, Section 16 TP 3, Rupert Land

District, pt excluded from Tree Farm 31, Roll No.785-15189.005. 2. Sayward Fish & Game Association, DL 461, Rupert Land District, parts of DL 461 &

462, License 104070, for rifle and trap range purposes, Roll No. 785-27506.875. 3. Nimpkish Valley Rod & Gun Club, Section 21, Rupert Land District, License 104959,

skeet trap pistol and rifle range purposes, former SUP 9368, Roll No.785-26105 .550. 4. Tri-Port Speedway Association, Lot 1, Section 16, Township 6, Rupert Land District,

Plan VIP52750, Roll No. 785-27509.808. This Bylaw may be cited as the "Regional District of Mount Waddington 2018 Tax Exemption Bylaw No. 929, 2017".

READ A FIRST TIME THIS 17th DAY OF OCTOBER, 2017

READ A SECOND TIME THIS 17th DAY OF OCTOBER, 2017

READ A THIRD TIME THIS 17th DAY OF OCTOBER, 2017

ADOPTED THIS 17th DAY OF OCTOBER, 2017

SECRETARY CHAIR

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REPORT

TO: BOARD FROM: Greg Fletcher, Administrator SUBJECT: Procedure Bylaw Amendment (Bylaw 930) DATE: October 12, 2017 __________________________________________________________________________________ Soon after the RDMW Procedure Bylaw was revised extensively in 2014, both the Local Government Act and the Community Charter were amended to provide a four-year election cycle with the election date changed to the third Saturday in October (October 20, 2018) instead of November. Electoral Area Director’s current terms will end on November 4, 2018 (the day proceeding the first Monday of November) and Municipal Directors are required to be appointed no later than November 30, 2018. As a result, the date of the annual inaugural meeting needs to be moved forward to November and the appointments of committee members, to December. Bylaw 930 includes these changes and is proposed to come into effect immediately to conform with legislative requirements. Recommendation: That Bylaw 930 be given three readings and be adopted. Respectfully Submitted,


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BYLAW NO. 930

A Bylaw to amend the Regional District of Mount Waddington Procedure Bylaw No. 875, 2014” WHEREAS the Regional District of Mount Waddington has established by Bylaw No. 875 to regulate the meetings and conduct of the Board; AND WHEREAS amendments are required because of changes to the Local Government Act and the Community Charter; NOW THEREFORE the Board of the Regional District of Mount Waddington in open meeting assembled enacts as follows: 1. THAT Bylaw No. 875 be amended as follows:

a) Section 4, “Inaugural Meeting,” be amended by replacing the word “December” with replaced

with “November”; b) Section 14, “Agenda”, be amended by adding “Approval of Agenda” immediately after the

phrase, “SECTION ‘A’; c) Section 24, “Standing and Select Committees” be amended by replacing the word “January”

with the “December” for each of two occurrences.

2. THAT this Bylaw be cited as the “Regional District of Mount Waddington Procedure Amendment

Bylaw No. 930, 2017”.

READ A FIRST TIME THIS th DAY OF OCTOBER, 2017

READ A SECOND TIME THIS th DAY OF OCTOBER, 2017

READ A THIRD TIME THIS th DAY OF OCTOBER, 2017

ADOPTED THIS th DAY OF OCTOBER, 2017

SECRETARY CHAIRMAN

4444

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