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![Page 1: Proposal Writing for Competitive Grant Systems Presentation made to teaching staff of Gulu University By Prof. Joseph Okello-Onen.](https://reader030.fdocuments.net/reader030/viewer/2022032802/56649e155503460f94affd00/html5/thumbnails/1.jpg)
Proposal Writing for Competitive Grant
Systems
Presentation made to teaching staff of Gulu University
By
Prof. Joseph Okello-Onen
![Page 2: Proposal Writing for Competitive Grant Systems Presentation made to teaching staff of Gulu University By Prof. Joseph Okello-Onen.](https://reader030.fdocuments.net/reader030/viewer/2022032802/56649e155503460f94affd00/html5/thumbnails/2.jpg)
Overview
• No fixed format for all project proposals• The scope and extent is largely
dependent on the size & complexity of particular undertaking
• All project proposals seek to; Define the problem & context in which it
occurs Give an account of what has been done (and
is being done) about the problem
![Page 3: Proposal Writing for Competitive Grant Systems Presentation made to teaching staff of Gulu University By Prof. Joseph Okello-Onen.](https://reader030.fdocuments.net/reader030/viewer/2022032802/56649e155503460f94affd00/html5/thumbnails/3.jpg)
Overview
• What the project intends to do about the problem; Its strategy & the merits of the strategy Methodology of implementing that strategy Activities to be undertaken (including duration
& by who) The resources required to undertake the
activities The expected outputs Means of monitoring project progress &
verification of outputs Mechanisms for evaluating the entire project
![Page 4: Proposal Writing for Competitive Grant Systems Presentation made to teaching staff of Gulu University By Prof. Joseph Okello-Onen.](https://reader030.fdocuments.net/reader030/viewer/2022032802/56649e155503460f94affd00/html5/thumbnails/4.jpg)
Guidelines• Title of proposal
Should be appropriate & clearly describe the proposed study
Should be short, precise including buzz words
• Name (s) See standard formats in publications
• Addresses of applicants See standard formats in publications
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Guidelines• Executive summary/Abstract
Not longer than one page & should briefly summarize; The problem to be addressed & its significance Purposes & objectives Research process Dissemination strategy Expected impact of the study
• Introduction or Context or Preamble Socio-economic, political, cultural etc.
environment Issues & trends
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Guidelines• Background and Justification
Should clearly provide problem statement or definition & should explain;
current status of the problem what you hope to find out why it would be worth knowing who would benefit & how show that you are familiar with previous research
concerning the topic e.g those carried out in Africa that you are addressing a gap in existing knowledge or
practice demonstrate that you are aware of relevant socio-
economic, political, cultural or gender considerations present the findings & recommendations of relevant
research that you have undertaken previously explain how the proposed study would extend these
points
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Guidelines• Background
Problem definition Current status of the problem
• Project rationale/justification Analysis of alternatives Project strategy Relevance of the project Socio-economic & environmental benefits of the project
• The Project If there is need for making a purpose statement, specify
the intended contribution of the study to knowledge and/or practice
Project objectives (Broad & specific) List the specific results or outcomes that you intend to achieve Enumerate what you intend to learn or demonstrate through
your investigation Project phasing Project area
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Proposal guideline• Hypothesis or Research questions
An anticipated relationship between two or more variables that you intend to test
Alternatively, it may be more appropriate to identify a set of specific questions that you intend to answer
• Methodology Should demonstrate that you will be
able to produce the information needed to test your hypotheses and/or answer your research questions & that you have good reasons for the methods & procedures you intend to use
![Page 9: Proposal Writing for Competitive Grant Systems Presentation made to teaching staff of Gulu University By Prof. Joseph Okello-Onen.](https://reader030.fdocuments.net/reader030/viewer/2022032802/56649e155503460f94affd00/html5/thumbnails/9.jpg)
Proposal guidelineMethodology
Explain & justify; the overall research design the selection of research site (s) the variables to be studied & how they will be
measured the sampling (size, selection criteria & procedures) the data collection processes & tools (append draft
questionnaires, interview guidelines or other protocols, if possible)
the data analysis scheme & standard package to be used (when applicable)
the difficulties or constraints that you anticipate & how you plan to overcome them
Caution: Your justification of key aspects of your methodology i.e. design, variables, sample & analysis---links with your hypotheses and/or research questions
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Proposal guideline• Expected outputs• Project organization & management
• Responsibility & chain of command• Interrelationship of the various project components
• Project inputs/Resource needs• Human resource input (available and/or needed)• Infrastructural needs (available and/or needed)• Financial inputs (Budget) (available and/or needed)
• Review mechanisms Monitoring mechanisms Reporting mechanisms Evaluation mechanisms
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Proposal guideline• Outstanding issues
Assumptions Risks and their analysis
• Appendices/AnnexesThese may include;
Map showing project area (s) Schedule of activities showing duration, expected
outputs & responsibilities Envirogram showing the various project parties &
how they relate Logical framework (logframe) showing project goal,
objectives, outputs & activities (the indicators of these & means of verification, assumptions & pre-conditions)
Others (where applicable)• References
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Proposal guideline• The above guideline is more suited to
research proposal• For developmental/commercial
projects, other details would be required; Production & marketing structure Financial returns (cost-recovery) Additional background information e.g.
income distribution & poverty
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Requirements of a proposal • Appropriate size is 10 – 15 pages• Must address knowledge gap• Must be problem-oriented• Must be client-oriented• Indicate the extent to which
different stakeholders are involved; Research questions Field research method Implementation
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Requirements of a proposal (Continued)
• Assessment of potential economic impact (where applicable)
• How environmental issues will be addressed (where applicable)
• Consider gender-related issues (where relevant)
• Emphasize whether research is multi-disciplinary & specify the linkages
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Requirements of a proposal (Continued)
• Research proposal should contribute to; Technology formulation Commercial application Uptake by end-users e.g. Farmers
• Indicate how research outputs will be disseminated i.e. effective technology uptake pathways
• Training component should be spelled out (where applicable)
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Requirements of a proposal (Continued)
• Proposal with survey component should indicate; Parameters to be measured Procedures Questionnaires
• Summary budget should be made tailored to workplan
• Detailed workplan should be prepared with key physical target indicators
• A logframe may be included in the proposal (where applicable)
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Logframe• It is a tool for the preparation, monitoring & evaluation
of projects• It is also useful for analyzing the components of a
project & the logical linkages between means & ends; between project inputs & objectives project activities & outputs broader purposes & ultimate goal
• It is a useful framework for participatory planning & review of a project, involving the project teams as well as expected beneficiaries & other interested parties.
• It can act as a framework for other planning, monitoring & evaluation techniques e.g cost-benefit analysis, checklists, or external reviews
• Should be prepared before implementation begins & it should be regularly reviewed & updated
• Consists of a 4-by-4 matrix
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LogframeNarrative Summary
Measurable Indicators
Means of Verification
Important Assumptions
Goal
Purpose
Outputs
Activities
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LogframeNarrative Summary• A brief statement of each of the project’s
goals, purposes, outputs, activities & inputs
• The Goal: is the ultimate objective of a programme & is usually something like “increasing farm incomes”. A portfolio of projects normally shares a common goal
• The Purpose: is a statement of the purpose or purposes of the project. It describes the desired impact of the project i.e. “Increasing production”
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LogframeNarrative Summary• The Outputs: are what the project aims to
accomplish – the specific results for which the project manager can be held directly accountable i.e. “release of a maize variety or training of a group of farmers”
• Activities: are the actions necessary to achieve each output
• Inputs: define what is needed for implementing the project i.e. personnel, funds, facilities & management procedures
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LogframeMeasurable Indicators• Ways by which research progress can be
monitored & evaluated e.g. National seed company producing 200 Mt of certified maize annually by 12/2006
Means of Verification• To verify what has taken place at each level
(data to be gathered, sources, & techniques for data collection & analysis) e.g. research reports, publications etc.
Critical Assumptions• Assumptions for delivering inputs & achieving
objectives at each level