Propagating Archives

8/13/2019 Propagating Archives

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PROPAGATING ARCHIVES

OUT REACH PROGRAMME


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WHAT DO YOU SAY ?

Yes ! Or No.


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Every one will say .YES!!!

But Why.Yes !!!


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WHY PROPAGATING ARCHIVES

Archives constitutes the cultural wealth of the nation

True history can only be projected with the help of originalrecords

People are not aware about the importance of archival

records Archival heritage of the country is being lost because of the

lack of awareness

They are important tools for the GovernmentAdministration


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AWARENESS PROGRAMME : WORLD SCENARIO Beligum is Pioneer -1880 { All Heads of the Educational

Institutions were asked to visit Exhibitions in Central and

State Archives } France is Next one 1912 { A circular providing

instructions for the future teachers on the potential use ofArchives was issued }

In United Kingdom 1950 { Head Masters School sInspector Report recommended the use of originaldocuments in the history teaching in the schools}

1978 International Council on Archives recommendedfor the Celebrations of Archives Week all over the world

November 2007-ICA decided at its Annual GeneralMeeting to launch the International Archives Day on the9thof June.

The date was obvious: because on 9th June 1948, theInternational Council on Archives was created under theauspices of the UNESCO.


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AWARENESS PROGRAMME: INDIAN PERSPECTIVE

Although Exhibitions were integral part of the I.H.R.C. sessionssince its inception but it was only for the members of thecommission

The task of organizing exhibitions was given to the organizers and

commission was not much involved in the presentation,therefore, the glory of the state i.e. venue of the session wasusually highlighted in the exhibitions with the help of :-

Farmans, Qasidas, Weapons, Jewellry, Art objects, Paintings, etc.,


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AWARENESS PROGRAMME: INDIAN PERSPECTIVE

February 1973 On the silver Jubilee of Indias

Independence an exhibition MARCH TOWARDFREEDOM was organized in the National Archives ofIndia and it was open for the public viewing

1979Dr. S. N. Prasad, Director of Archives, moved a

resolution in the 30thmeeting of the National Committeeof the Archivist, which met at Aurangabad, that ArchivesWeek should be celebrated throughout the country

July 1998- An Archives Museum was inaugurated byShri K.R. Narayanan HonblePresident of India for generalpublic.


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ACCESS TO RECORDS IN INDIA

1939 Bonafide scholars were permitted to consultpre1859 records

1940Access was liberalized and non current records till1880 were open for consultation.

1949Access was allowed till 1901 , subject to scrutiny ofexcerpts by the concern creating agency.

1954 Scrutiny practice for the records till 1902 was

withdrawn by the Ministry of Home Affairs 1956- By a general rule access to 40 years old non current

Records of all department was liberalized. 1970-Historical research rules were notified . 1982 - Any adult Indian was allowed to consult non

current records 1993- The Public Records Act, 1993 -Paras 3(2) (m) and 12

(1-2) is regulating access to public records 1997- The Public Records Rules , 1997 Paras 10-11 deals

with access to private and pubic records respectively


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WHO SHOULD TAKE UP THIS JOB

The Custodian of archival holdings has to take theresponsibility for creating archival awareness.

Archivist being the professional has to connect the past,present and future in a living context

Record conscious People should come forward in thiscampaign

Media should assist in this task in positive manner


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WHO ARCHIVIST AND RECORD CONSIOUS PEOPLE

WHAT:- AWARENESS AMONG THE MASS

WHY :- REASONS WHERE:-OUT DOOR/INDOOR

WHEN:-REGULARLY AS WELL AS OCCASIONALLY

HOW :- VARIOUS MEANS

5Ws & 1H


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CHALLENGES

Archival agencies lack marketing skill

Nature of Archival material varies in character

Reference tools are not friendly to the common peopleand locating information is a time consuming job

Lack of initiative and will power in the professionals

People are Ignorant about the importance of archivalheritage


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HOW IT CAN BE ACHIEVED

Clear defined Aim Archives should be projected in all relevant occasions

The challenges can be faced in two ways

A- Inside Office

B- Outside office


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TARGET AUDIENCE

School students

College/university Students

Record Conscious People

Government officials Common man


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INSIDE OFFICE

1. Lecture2. Display

3. Study Projects

4. Summer Training course

on Archival Heritage


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Random : Display in the publicpassages, conference room ,etc.for frequent visitors

Thematic : Archival exhibitions

on Various theme may beorganized on important occasion

DISPLAY


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As the legitimate part ofprofessional activitiesArchivist should takesome interest indeveloping archivalawareness

They may invite Junior andmiddle classes studentsand cull out someimportant documents onthe relating to the chapters

of their text book

LECTURE


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During the summer

holidays school studentsshould be encouragedfor the projects based onArchival material

PROJECTS


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Course on paperHeritage may bedeveloped for thestudents to acquaint

with the calligraphy ,as well as importanceand preservation ofthe paper heritage

WEEKLY SUMMER TRAINING


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Thematic ArchivalExhibitions

Publication Programme

Teacher Centre / Workshops

OUTSIDE OFFICE


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Archival exhibitions outside the office campuscan give tremendous

results Efforts should be made to

put a thematic displayduring National andInternational event aspeople can get insight ofthe event in the light ofarchival material

THEMATIC ARCHIVAL EXHIBITIONS


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o Single Sheet Documents

o Selected pages

o

Bound Volumes

PUBLICATION PROGRAMME


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Book Mark

Post cards

Greeting Cards

SINGLE SHEET DOCUMENTS


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Folders

Hand out

SELECTED PAGES


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Coffee table Book

Photo Album

BOUND VOLUMES


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Teachers are masters of

their subject and with the

help of Archivists some

pilot projects oninteresting topics may be

developed wherein

Archival material should

be used

TEACHER CENTRE/ WORK SHOPS


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Internet- Website /Blog

e- AbhilekhQUARTERLY NEWS LETTER

Vol -I AprilJune 2013 No. 1


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SUGGESTIONS TO MEET THE CHALLENGES

Archival Agencies should actively interact with institutionsworking for the society and make them understand about theimportance and use of Archives

Pilot project based on school text book highlighting archivalmaterial should be initiated with help of subject expertteachers

Visits of the school students should be regularly arranged

Lecture before the visit of exhibition may give tremendousresult Help of media for the promotion of archival material is the

need of the hour Specialized Reference media for the immature user of

archives has to be developed for the quick retrieval ofinformation


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LET US RESOLVE

TO SAVE

OURARCHIVAL HERITAGE


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Rajmani,Assistant Director of Archives,

National Archives of India,

Janpath,

New Delhi-110001E mail: [email protected]

ANY

QUESTIONS?

Propagating Archives

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