Project report on Job Description

University Of Central Punjab F14

Human Resource Management Page | 1

Executive Summary

The Human Resources are the most important assets of an organization. The success or

failure of an organization is largely dependent on the caliber of the people working

therein. Without positive and creative contributions from people, organizations cannot

progress and prosper. In order to achieve the goals or the activities of an organization,

therefore, they need to recruit people with requisite skills, qualifications and experience.

While doing so, they have to keep the present as well as the future requirements of the

organization in mind.

'An accurate and detailed job description is an increasingly crucial component of the

effective use of valuable human resources in libraries and other organizations.' The

primary function of a job description is as a communication tool. They effectively

communicate a great deal of information about a job, especially between the manager

and employee. Well written job descriptions also provide information to prospective

employees about organizational expectations of a particular job (Carlopio, 1996).

According to the theory propounded by Hackman & Oldham (1979), any job can be

described in terms of five core job dimensions namely, skill variety, task identity, task

significance, autonomy, feedback. All these five job characteristics are expected to

produce three critical psychological states. The first one is the experienced

meaningfulness – the belief that one’s work is worthwhile or important. The second state

is experienced responsibility – feeling of personal accountability for the outcomes of

efforts. The third psychological state is knowledge of results – employees seek

information about the consequences of their work effort. All these critical psychological

states determine the outcomes namely work motivation, growth satisfaction, general

satisfaction and work effectiveness (McShaneet.al, 2006). Loher, Noe, Moeller &

Fitzgerald (1985) found that employees who have a high need for growth and who see

their jobs as being high on the five core job characteristics have the most positive work

outcomes.

Measurement of the motivating potential of the jobs in organizations is an important

element of all in this theory. In this study an attempt is made only to measure job

characteristics and the motivating potential score of all the jobs in the hospital defined by

their job descriptions. In order to measure the motivating potential score (MPS) of each

job, the following computation suggested by Hackman and Oldham (1976) which is

utilized in this study.

𝑴𝑷𝑺 =𝑺𝒌𝒊𝒍𝒍 𝒗𝒂𝒓𝒊𝒆𝒕𝒚 × 𝑻𝒂𝒔𝒌 𝑰𝒅𝒆𝒏𝒕𝒊𝒕𝒚 × 𝑻𝒂𝒔𝒌 𝑺𝒊𝒈𝒏𝒊𝒇𝒊𝒄𝒂𝒏𝒄𝒆

𝟑× 𝒇𝒆𝒆𝒅𝒃𝒂𝒄𝒌 × 𝑨𝒖𝒕𝒐𝒏𝒐𝒎𝒚



Introduction of Main Topics Used In Report

Job Description

What Is A Job Description?

A job description is a written document that summarizes:

Major duties and responsibilities of the position

Nature

Purpose

Level of work

Job specifications required to perform the job

Knowledge

Skills

Abilities

Behaviors required performing the job

Working conditions

Why Is A Job Description Important?

A job description is a powerful tool that is used:

To communicate the job expectations to the employee.

To focus recruitment efforts.

To manage employee performance.

To set employee and organization goals.

For workload management.

For succession planning.

To create training and development plans.

For the job evaluation and classification process.



To establish fair, competitive pay rates for staff members.

To develop career paths and opportunities for job growth.

To help maintain compliance with federal regulations.

Components of a Job Description

Job Description

Summary Position

Job Requirement

& Qualification

Fiscal Responsibility

Supervisory Responsibility

Internal /External Contacts

Physical Demands

Work

Condition/

Environment

Job Duties

Job Title

Essintial Staff Members



Job Title A brief description (1-3 words) of the job which reflects the

content, purpose, and scope of the job, and is consistent with

job titles of similar jobs at Rice.

Position Summary

Job Requirements

& Qualifications

Defines the purpose of the job and summarizes the duties and

responsibilities of the job.

EDUCATION REQUIRED – Designates the minimum level and

type of education needed to be successful at the job as well as

any acceptable substitutions (i.e. additional experience in lieu of

the required degree).

EXPERIENCE REQUIRED – Designates the minimum level and

type of experience needed to be successful at the job as well as

any acceptable substitutions (i.e. additional education in lieu of

the required experience).

LICENSE / CERTIFICATION REQUIRED - Designates any

licenses or certifications necessary to do the job (i.e. Bus Driver

must have a valid Texas Driver’s License).

OTHER SKILLS REQUIRED - List any skills, abilities, or

knowledge that an incumbent must have to be successful in the

job.

Essential Staff

Member

Indicates positions that are considered essential during a

campus emergency.

Describes: The supervision exercised by the position

Supervisory

Responsibilities

The number, type, and titles of employees supervised

The hire/fire authority of the job incumbent

The supervision or guidance the position typically receives

(general direction, close supervision, etc.)

Fiscal

Responsibilities

Describes the level and type of budgetary or financial

responsibilities of the position.

Internal/External

Contacts

Describes the nature of contact, the people contacted, and the

extent to which the incumbent has / makes contact with others

within and outside of the University.

Physical Demands Describes the type, intensity (how much), frequency (how often),

and duration (how long) of physical demands or mental

capabilities required by the job. This component is important

and key for compliance with the Americans with Disabilities Act

(ADA).

Working

Conditions /

Environment

Describes irregular or unusual work schedules and any

conditions of the physical environment that an employee may

fine unpleasant or hazardous.

Job Duties /

Responsibilities

Conveys the job expectations, role, and scope by describing the

essential tasks, duties, and responsibilities of the job.



Motivational Potential Score (MPS)

Introduction

Hackman and Oldham (1975) further broke the first Loci of Work Satisfaction —

intrinsic factors (the job itself) into five dimensions. Any given job can be analyzed,

utilizing these five dimensions for its motivating potential. The job can then be redesigned

to eliminate what is bothering the workers. Listed below are the five dimensions of

motivating potential:

Skill variety

The degree to which a job requires a variety of

challenging skills and abilities.



Task identity

The degree to which a job requires completion of a whole

and identifiable piece of work.

Task significance

Tthe degree to which the job has a perceivable impact on the

lives of others, either within the organization or the world at

large.

Autonomy

The degree to which the job gives the worker freedom and

independence in scheduling work and determining how the

work will be carried out.

Feedback

The degree to which the worker gets information about the

effectiveness of his or her efforts, either directly from the work

itself or from others.

To calculate MPS, formula is following

Equation





Selected manager Project manager is selected by me.

Project Manager A project manager is an individual who is responsible

for the planning, organization, resource management,

and discipline pertaining to the successful completion

of a specific project or objective. This position may

refer to a temporary endeavor containing an end

coinciding with the end of the assigned project, but

can also be a semi- permanent or permanent position.

Job Purpose The Project Manager oversees the planning, implementation, and tracking of a

specific short-term project which has a beginning, an end and specified deliverables.

Primary Duties and Responsibilities

The Project Manager performs a wide range of duties including some or all of the

following:

Plan the project

Define the scope of the project in collaboration with senior management.

Create a detailed work plan which identifies and sequences the activities needed

to successfully complete the project.

Determine the resources (time, money, equipment, etc) required to complete the

project.

Develop a schedule for project completion that effectively allocates the resources

to the activities.

Review the project schedule with senior management and all other staff that will

be affected by the project activities; revise the schedule as required.

Determine the objectives and measures upon which the project will be evaluated

at its completion.

Staff the project

In consultation with the appropriate manager, recruit, interview and select staff

and/or volunteers with appropriate skills for the project activities.

Manage project staff and/or volunteers according to the established policies and

practices of the organization.

Ensure that personnel files are properly maintained and kept confidential.

Ensure that all project personnel receive an appropriate orientation to the

organization and the project.

Contract qualified consultants to work on the project as appropriate.



Implement the project

Execute the project according to the project plan.

Develop forms and records to document project activities.

Set up files to ensure that all project information is appropriately documented and

secured.

Monitor the progress of the project and make adjustments as necessary to ensure

the successful completion of the project.

Establish a communication schedule to update stakeholders including appropriate

staff in the organization on the progress of the project.

Review the quality of the work completed with the project team on a regular basis

to ensure that it meets the project standards.

Control the project

Write reports on the project for management and for funders.

Communicate with funders as outlined in funding agreements.

Monitor and approve all budgeted project expenditures.

Monitor cash flow projections and report actual cash flow and variance to senior

management on a regular basis (monthly/bimonthly).

Manage all project funds according to established accounting policies and

procedures.

Ensure that all financial records for the project are up to date.

Prepare financial reports and supporting documentation for funders as outlined in

funding agreements.

Evaluate the project

Ensure that the project deliverables are on time, within budget and at the required

level of quality.

Evaluate the outcomes of the project as established during the planning phase.

*Some Project Managers also have responsibilities for program Volunteers.

Qualifications

Education

University Degree in a related subject

Professional designation None

Knowledge, skills and abilities Knowledge of project management

Proficiency in the use of computers for: Word processing

Simple accounting



Data base management

Spreadsheets

E-mail

Internet

Personal characteristics

The Project Manager should demonstrate competence in some or all of the

following:

Behave Ethically:

Understand ethical behavior and business practices, and ensure that own behavior

and the behavior of others is consistent with these standards and aligns with the

values of the organization.

Communicate Effectively:

Speak, listen and write in a clear, thorough and timely manner using appropriate

and effective communication tools and techniques.

Creativity/Innovation: Develop new and unique ways to improve operations of the organization and to

create new opportunities.

Foster Teamwork: Work cooperatively and effectively with others to set goals, resolve problem, and

make decisions that enhance organizational effectiveness.

Lead: Positively influence others to achieve results that are in the best interest of the

organization.

Make Decisions: Assess situations to determine the importance, urgency and risks, and make clear

decisions which are timely and in the best interests of the organization.

Organize: Set priorities, develop a work schedule, monitor progress towards goals, and track

details/data/information/activities.

Plan: Determine strategies to move the organization forward, set goals, create and

implement actions plans, and evaluate the process and results.

Solve Problems: Assess problem situations to identify causes, gather and process relevant

information, generate possible solutions, and make recommendations and/or

resolve the problem.



Experience 2 to 3 years planning and/or management experience

Working Conditions Project Managers usually work in an office environment but the purpose of the

project may sometimes take them to non standard workplaces.

Project Managers work a standard work week but may be required to work some

evenings and weekends to meet project milestones.

Methodology

The sector which I have chosen is “Banking Sector”.



Primary Research In primary research, I select banks in which Project Managers are working. These

are the following banks:

Bank Name

Address

Bank Name

Address

Bank Name

Address

Bank Name

Address

Bank Name

Address

Secondary Research In secondary Research, I ask some questions from project managers & collect their

answers.

General Questionnaire

Hackman and Oldham developed a self-report instrument for managers to use in

diagnosing their work environment. The first step in calculating the “motivating

potential score” (MPS) of your job is to complete the following questionnaire

My job provides:

Disagree (1)

Slightly Disagree (2)

Slightly Agree (3)

Agree (4)



A lot of variety.

1 2 3 4

Allows me the opportunity to complete the work I start.

1 2 3 4

Is one that may affect a lot of other people by how well the work

is performed?

1 2 3 4

Lets me be left on my own to do my own work.

1 2 3 4

Provides feedback on how well I am performing as I am working.

1 2 3 4

Provides me with a variety of work.

1 2 3 4

Is arranged so that I have a chance to do the job from beginning to end.

1 2 3 4

Is relatively significant in the organization.

1 2 3 4

Provides the opportunity for independent thought and action.

1 2 3 4

Provides me with the opportunity to find out how well I am doing.

1 2 3 4

Gives me the opportunity to do a number of different things.

1 2 3 4

Is arranged so that I may see projects through to their final completion.

1 2 3 4

Is very significant in the broader scheme of things.

1 2 3 4

Gives me considerable opportunity for independence and freedom in how I

do my work.

1 2 3 4

Provides me with the feeling that I know whether I am performing well or

poorly.

1 2 3 4



Calculation Of MPS

Skill Variety — Total the scores for questions 1, 6, 11= _______/3=

Task Identity — Total the scores for questions 2, 7, 12= ______/3=

Task Significant — Total the scores for questions 3, 8, 13= _______/3=

Autonomy — Total the scores for questions 4, 9, 14= _______/3=

Feedback About Results — Total the scores for questions 5, 10, 15= _______/3=

Job Descriptions of project managers

IT project manager Raja Shahwar khan

[email protected].

0321-1239876

Bank Esquire,The Mall,Lahore

UBL

~~~~~~~~~~ Personal Statement ~~~~~~~~~~ I am a successful Project Manager with expertise in project life cycles, planning,

executing, controlling and closing projects delivering business value and delighting

stakeholders.

~~~~~~~~~~Brief Description~~~~~~~~~~ IT Project Coordinators manage IT projects and project segments by specified

objectives and within Specified resources.

~~~~~~~~~~Responsibilities~~~~~~~~~~

Cooperate in determining benchmark figures for project implementation and

decision documents for project release.

Produce technical, business and economic feasibility studies for project ideas.

Plan project progress [define sub goals, milestones and tasks, time and resource

planning].

Plan personnel utilization [determine responsibilities, personnel planning].

Cooperate in the development of the marketing strategy for the project.

Manage project personnel responsible for implementation of the project tasks

[hold and chair regular works meetings, motivate staff, manage conflicts and

crises].

Monitor project progress and success [assess risks and hazards to the success of

the project and take appropriate measures for avoidance].

Document project progress [project file, project log].

Present and document interim results cooperate with management, customers and

steering committees, carry out reviews.



Hand over project results, draw up final project report.

Analyze and process the project experiences [best/worst practice].

Questionnior My job provides:

Disagree (1)


Slightly Agree (3)

Agree (4)

A lot of variety.

1 2 3 4


1 2 3 4

Is one that may affect a lot of other people by how well the work is performed?

1 2 3 4


1 2 3 4


1 2 3 4


1 2 3 4


1 2 3 4


1 2 3 4


1 2 3 4


1 2 3 4


1 2 3 4


1 2 3 4


1 2 3 4

Gives me considerable opportunity for independence and freedom in how I do my

work.

1 2 3 4



Provides me with the feeling that I know whether I am performing well or poorly.

1 2 3 4

Calculation Of MPS








MPS =



Noman Gondal

[email protected].

042-373373

Liberty Market Branch,127 Liberty Market,Gulberg,Lahore

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~~~~~~~~~~ PERSONAL STATEMENT ~~~~~~~~~~

Project manager at corporate division

HBL

~~~~~~~~~~Profile Statement~~~~~~~~~~

Certified project management professional with X years experience in project planning,

implementation and execution. Proven ability to support multiple projects with medium to

high complexity. Consistent track record of on-time and on-quality delivery.

Offers the following ~~~~~~~~~~excellent skills~~~~~~~~~~

efficiently synthesize project information and accurately establish project scope

set project costs and productivity benchmarks

successfully manage and control budgets up to $X

develop good working relationships with stakeholders at all levels to build

consensus

effectively lead and coordinate project teams of up to X members

solve critical issues in a time-sensitive environment

proven quality assurance, risk management and change management expertise

Thorough knowledge of:

cross-functional project management concepts, methods and practices

information technology applications, processes, software and equipment

business systems design and business process management

testing techniques and methodologies

A results-driven professional with strong client-centric skills and an agile approach to

project management.

Questionnaire

My job provides:

Disagree (1)


Slightly Agree (3)

Agree (4)

A lot of variety.

1 2 3 4


1 2 3 4


1 2 3 4

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1 2 3 4


1 2 3 4


1 2 3 4


1 2 3 4


1 2 3 4


1 2 3 4


1 2 3 4


1 2 3 4


1 2 3 4


1 2 3 4


work.

1 2 3 4


1 2 3 4

Calculation Of MPS








Curtis Deberg

Curtis,[email protected]

042-373732



Liberty Market Branch,127 Liberty Market,Gulberg,Lahore

life insurance division

HBL


plan, direct and co-ordinate activities of multiple projects ranging in value from

$X to $X in the areas of IT, Systems Integration and Business Process

Management and Re-engineering

Responsible for the following projects........

define project scope, objectives, staffing, resources and deliverables

develop project plans that identify key issues, approaches and performance

metrics

plan and schedule project timelines and milestones

formulate risk management plans

assemble and coordinate multi-disciplinary project teams

lead and mentor up to X project staff

manage vendor relationships including negotiating and controlling contracts

track project deliverables

monitor quality assurance measures

control project variances through root cause analysis and correction

implement and manage project changes and interventions

manage and control project budgets

develop and present reports on project progress

maintain communication with project stakeholders and manage expectations

evaluate projects and assess results

Questionnaire

My job provides:

Disagree (1)


Slightly Agree (3)

Agree (4)

A lot of variety.

1 2 3 4


1 2 3 4


1 2 3 4


1 2 3 4




1 2 3 4


1 2 3 4


1 2 3 4


1 2 3 4


1 2 3 4


1 2 3 4


1 2 3 4


1 2 3 4


1 2 3 4


work.

1 2 3 4


1 2 3 4

Calculation Of MPS








Muhammad Awais

[email protected]



042-3578975

BarkatTown Branch,Lahore


Car financing

MCB

responsible for management of all phases of client service projects in areas of

information technology and business systems engineering

defined and documented business requirements and business processes

Developed project plans identifying key dates and resource requirements for the

following projects.........

assembled and directed project teams of X members

defined and controlled project budgets of up to $X

tracked key milestones and adjusted project plans accordingly

prepared and delivered reports and recommendations

worked with clients (name clients e.g. Texas Industries ) to coordinate project

systems testing, installation and support

Questionnaire

My job provides:

Disagree (1)


Slightly Agree (3)

Agree (4)

A lot of variety.

1 2 3 4


1 2 3 4


1 2 3 4


1 2 3 4


1 2 3 4


1 2 3 4




1 2 3 4


1 2 3 4


1 2 3 4


1 2 3 4


1 2 3 4


1 2 3 4


1 2 3 4


work.

1 2 3 4


1 2 3 4

Calculation Of MPS








Haseeb Waqas

[email protected]

042-3578967

Kot Lakhpat,Green Town,Lahore


Junior Project Managercar finacing

MCB



reviewed, evaluated, formulated and executed project plans, schedules and

budgets for small to mid-size IT and organizational projects

coordinated software design and development activities

managed project closing and ensured project deliverables achieved within time,

cost and scope

Questionnaire

My job provides:

Disagree (1)


Slightly Agree (3)

Agree (4)

A lot of variety.

1 2 3 4


1 2 3 4


1 2 3 4


1 2 3 4


1 2 3 4


1 2 3 4


1 2 3 4


1 2 3 4


1 2 3 4


1 2 3 4


1 2 3 4


1 2 3 4


1 2 3 4




work.

1 2 3 4


1 2 3 4

Calculation Of MPS








graph

Discussion of Results

Learnings

Limitations

Recommendations

Bibliography

Project report on Job Description

Documents

Transcript of Project report on Job Description