Project organisation

Green Partnerships Local Partnerships for Greener Cities and

Regions

Project organisation

Kick-off meeting

Crete, 9-10 April 2013

Mateja Softić, Alianta d.o.o.

Green PartnershipsRethymno, 09 - 10 April 2013 2

In this presentation:

Project partnership Project bodies and roles How will we work together Project Meetings and Study visits Communication flow Project monitoringMore about: Contractual obligations Financial and administrative management Reporting procedureswill be presented by Ms Tsveta Aleksandrova and Ms Stanka Klemenčič


Working together in (and for) Green Partnerships:


Working together in (and for) Green Partnerships:

Who?What?

(By) When?

For how much

money?


To present the way we will organise the implementation of our project so that:

we assure a unified approach used by all project partners for implementing activities and delivering all outputs and results. we avoid confusion, ease the administration and enable focus on the content everyone understands their role and responsibilities in the project there is a clear and efficient flow of information within the partnership and towards outside stakeholders we produce high quality outputs, and achieve project results that will affect a positive change in the long run

The aim of this presentation:


Project partners:

Project partners

IPA partners: - AUT- HEIS- ZAVOD- ISSP

ERDF partners:- KGZS MB + Alianta- ENERGAP- LM – Lakatamia- GERES- TUC- KYOTO CLUB- AREANATejo- GRANOLLERS

External partners: - RETHYMNO- CIMAA- MANZA- SARAJEVO- FEDARENE- CRPF PACA- CIPRA Italia- NERPOR


Project bodies and partner roles:

Project Management TeamKGZS MB & Alianta

Steering Committee

1 representative of each project partner

Advisory BoardWP Leaders: KGZS

MB, Kyoto Club, AREANATejo, TUC

Project participantsPartners participating in activities

Expert groups

coordinators

Pilot Activity coordinators

Activity Leaders

Local Action Groups

Local Partnerships

External partners


Project management team:

KGZS MB:Veronika Valentar, Project ManagerStanka Klemenčič, Financial Manager

Alianta – external advisors:Urška DolinarMateja Softić

Role: overall project coordination responsible for the overall quality of the project chairing the Steering Committee and Advisory Board


Roles of project bodies:

Steering Committee: main decision-making body joint steering of project work and cooperation meets 7 times during the project duration

Advisory Board: responsible for internal quality assurance joint planning of working methodology quality control and review of project outputs


Roles according to project structure:

Work Package Leaders: plan the work of the work packages reposnsible for the overall quality of outputs within one work package

Activity Leaders: planning, organisation and coordination of each activity responsible for guiding partners in implementing the project activities and producing project outputs


Roles according to project structure:

Expert Group coordinators: exchange of knowledge, experience and expertise for the purpose of achieving project results made up of partners experienced in specific field of EE or RES

Pilot Activity Coordinators: responsible for the planning and implementation of their pilot activities in line with the approved AF


How will we work together:

Steering Committee meetings Trainings (workshops) for partners in WP3 Best practices brought together and exchanged at study visits Ideas shared and upgraded Proposals recommended and shared Events with stakeholders Project promotion


Project meetings:

7 meetings in the project lifetime Locations:

Crete (M1 M4) Portugal (M10 M7) Outside MED area (M5 M9-11?) Bosnia and Herzegovina (M15) Cyprus (M20) Montenegro (M24) Slovenia (M29)

Joint planning of work and overview of work done Partner workshops in WP3 (combined with meetings) Obligatory participation of all partners


Study visits:

Together with each project meeting Part of the content of the project and obligatory for partners Not a tourist activity Should provide knowledge, examples that can be used by partners for our joint work 7 study visits planned

1 visit outside of the MED programme – Ideas?


Communication flow within the partnership:

Steering Committee meetings (obligatory) Workshops for partners Study Visits Regular phone (skype) conferences Regular e-mail communication WP leaders/activity leaders are responsible to know the status of WP/activity project contact list – updated regularlyIMPORTANT! Communicate any changes, delays etc. on time Be proactive!


Project monitoring: Content

o What you have to do?

o How does it have to be done?

o How are we doing with the implementation?

o Monitoring the project indicators

o Who to contact for what?

WORK PROGRAMME

INSTRUCTIONS AND OUTPUT STANDARD

CHECKLISTS

INDICATOR TABLE

CONTACT LIST

INFORMATION FLOW:

PARTNER ACTIVITY LEADER/WORK PACKAGE LEADER LP


Project monitoring: Finances

o What is my planned budget?

o Financial monitoring?

o Reporting rules

DETAILED PARTNER BUDGET; SUBSIDY CONTRACT, IPA CONTRACTS

SYSTEM FOR MONITORING FINANCIAL PROGRESS PREPARED BY LP

UPCOMING PRESENTATIONS

MORE INFORMATION ABOUT PROJECT ORGANISATION:

Green Partnerships Implementation Handbook – prepared by the LP


Questions? Dilemmas?


Thank you for your attention!

Let’s make Green Partnerships work!

Project organisation

Documents

Transcript of Project organisation