Project managment 3
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Transcript of Project managment 3
1/6/2011
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Project ManagementProject ManagementProject ManagementProject ManagementKnowledge AreasKnowledge Areas
Section Section –– 33Chapter Chapter –– 44pp
Project Integration ManagementProject Integration ManagementSession Objectives…1. To know processes in project Integrationp p j g
Management.2. How to Develop Project Charter3. How to Develop Project Management Plan4. How to Direct and Manage Project
Execution5 H t M it d C t l P j t W k5. How to Monitor and Control Project Work6. How to perform Integrated Change Control7. How to Close the Project / Phase
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Project Integration ManagementProject Integration ManagementExam Objectives…
1 Developing Project Charter1. Developing Project Charter2. Developing Project Management Plan3. Directing and Managing Project
Execution4. Monitoring and Controlling Project
Work5. Performing Integrated Change Control6. Closing the Project / Phase.
Project Integration ManagementProject Integration ManagementThe processes in Project Integration Management are:1. How to Develop Project Charter2. How to Develop Project Management Plan3. How to Direct and Manage Project
Execution4. How to Monitor and Control Project Work5 H t f I t t d Ch C t l5. How to perform Integrated Change Control6. How to Close Project
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Project Integration ManagementProject Integration Management
Ensures proper coordination among project management process groupsproject management process groups.Helps in decision making to meet or exceed stakeholders’ expectations.
Processes
TechniquesTools
Integration
Develop Project CharterDevelop Project CharterProject Charter is the document authorizingthe Projectj
Provides Project Manager with theauthority to use resources to the projectProject Manager is identifiedIs issued by project initiator/sponsor(external to project), who is funding the( p j ) gprojectProject Manager participates indeveloping Project Charter
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Develop Project CharterDevelop Project Charter
• 1. Project Statement of Work
• 2. Business Case`• 3. Contract• 4. Organizational
Process Assets• 5. Enterprise
• 1. Expert Judgment
Tools & Techniques
• 1. Project Charter
Environment Factors
Input Output
Develop Project CharterDevelop Project Charter
Inputs1 Project Statement of Work (SOW):o 1. Project Statement of Work (SOW):Description of products or services.
o SOW includeBusiness needs.Product Scope DescriptionProduct Scope Description,Strategic Plan.
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Develop Project CharterDevelop Project CharterInputs
o 2 Business Caseo 2.Business CaseMarket DemandOrganizational NeedCustomer RequestTechnological AdvancementLegal RequirementSocial NeedEcological Impact
Develop Project CharterDevelop Project Charter
Inputs3 Contract (if applicable)o 3. Contract (if applicable)
o 4. Enterprise Environmental Factorso 5. Organizational Process Assets
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Develop Project CharterDevelop Project CharterTools and Techniques
o 1 Expert Judgmento 1. Expert JudgmentOther Business UnitsConsultantsStakeholdersSubject Matter ExpertsPMO
Outputo 1. Project Charter
Develop Project CharterDevelop Project CharterContains…
1. Purpose / justificationM bl P j bj i d 2. Measurable Project objectives and success criteria
3. High-level requirements4. High-level project description5. High-Level Risks6. Summary of Milestone Schedule7 Summary budget7. Summary budget8. Project approval requirements9. Assigned project manager and authority10. Name and authority of the sponsor
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Develop Project Management PlanDevelop Project Management Plan
Project Management Plan contents varyupon application areap ppIt is progressively elaboratedExplains how plan is executed, monitoredand controlled and closedDescribes how to define, develop,integrate and coordinate subsidiary plansintegrate and coordinate subsidiary plansProject Management Plan is revised andupdated through Integrated ChangeControl Process
Develop Project Management PlanDevelop Project Management Plan
• 1. Project Charter• 2. Outputs from
Planning Processes• 3. Enterprise
Environmental Factors• 4. Organizational
Process Assets
• 1. Expert Judgment
Tools & Techniques
• 1. Project Management Plan
Input Output
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Develop Project Management PlanDevelop Project Management Plan
Inputs1 Project Charter1. Project Charter2. Outputs from planning processes3. Enterprise Environmental Factors4. Organizational Process Assets
Develop Project Management PlanDevelop Project Management Plan
T l d T h iTools and Techniques1. Expert Judgment
Output1. Project Management Plan
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Project Management PlanProject Management PlanProject Management Plan integrates andconsolidates the subsidiary managementconsolidates the subsidiary managementplans and baselines from planning processesProject Management Processes 1. Level of implementing of the processes 2. Descriptions of Tools and Techniques
l d fselected for use.How work is executedHow Change is Monitored and Controlled
Project Management PlanProject Management Plan
How Configuration Management is performedperformedHow Performance measurement baselines are maintainedHow communications are establishedHow Risks are managedgHow Quality is managed
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Project Management PlanProject Management PlanSubsidiary Management Plans are1 Scope Management Plan1. Scope Management Plan2. Requirements Management Plan3. Schedule Management Plan4. Cost Management Plan5. Quality Management Plan6. Process Improvement Plan7. Risk Management Plan8. Procurement Management Plan
Project Management PlanProject Management Plan
Schedule MP
Cost Requirements
ProjectMP
Cost MP
Process Improvement
Plan
Quality Procurement
Scope MP
Requirements MP
Quality MP
H.R. MP
Comm.MP
Risk MP
ProcurementMP
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Direct and Manage Project Direct and Manage Project ExecutionExecution
The Process includes Project managementactivities and Project activities that deliveractivities and Project activities that deliverproducts/services as defined in ScopeStatement.
Perform activities to accomplish projectobjectivesSpend funds to accomplish projectobjectivesStaff, train and manage project team
Direct and Manage Project Direct and Manage Project ExecutionExecution
The activities are…Obtain bids and offers/proposalsObtain, bids and offers/proposals.Manage sellers.Obtain and manage resources.Implement planned methods andstandards.C ll d l l dCollect & document lessons learned.Manage risks & implement risk responses project team.
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Direct and Manage Project Direct and Manage Project ExecutionExecution
The activities areAdopt approved changes into project’sAdopt approved changes into project ssubsidiary plansManage and implement change requests,corrective actions, preventive actionsand defect repairsEstablish and manage communicationEstablish and manage communicationchannelsCollect project data and report cost,schedule, quality progress
Direct and Manage Project Direct and Manage Project ExecutionExecution
•1. Project Management Plan•2. Approved change requests•3. Enterprise Environmental Factors
•4. Organizational Process Assets •1. Expert Judgment•2. Project Management Information System
Tools & Techniques
•1. Deliverables•2. Work Performance Information•3. Change Requests•4. Updated Project Management Plan
•5. Updated Project Document
Input Output
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Direct and Manage Project Direct and Manage Project ExecutionExecution
Inputs1 Project Management Plan1. Project Management Plan2. Approved Change Requests3. Enterprise Environmental Factors4. Organizational Process Assets
Direct and Manage Project Direct and Manage Project ExecutionExecution
Tools and TechniquesTools and TechniquesExpert JudgmentProject Management Information System
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Direct and Manage Project Direct and Manage Project ExecutionExecution
Outputs1 Deliverables1. Deliverables2. Work Performance Information
Project Schedule Status InformationProject Cost Status InformationResource Utilization Information
3. Change Requests4. Updated Project Management Plan5. Updated Project Documents
Monitor and Control Project Monitor and Control Project WorkWork
The Process includes the activities requiredto monitor and control the project asd i d Th i i idesired.The activities are:Comparing actual project performanceagainst project planAssess and implement needed corrective /preventive actionsAnalyzing and tracking and monitoringy g g gProject risks and implementing riskresponses accordinglyMonitoring Implementation of approvedchanges
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Monitor and Control Project WorkMonitor and Control Project Work
• 1. Project Management Plan
• 2. Performance Reports• 3. Enterprise
Environmental Factors• 4. Organizational Process
Assets
• 1. Expert Judgment
Tools & Techniques
• 1. Change Requests• 2. Updated Project
Management Plan• 3. Project Document
Updates
Input Output
Monitor and Control Project Monitor and Control Project WorkWork
Inputs1 Project Management Plan1. Project Management Plan2. Performance Reports3. Enterprise Environmental Factors4. Organizational Process Assets
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Monitor and Control Project Monitor and Control Project WorkWork
Tools and Techniqueso 1. Expert Judgmentp J gOutputso 1. Change Requests
Change RequestsCorrective ActionPreventive ActionDefect Repair
o 2. Project Management Plan Updateso 3. Project Document Updates
Perform Integrated Change Perform Integrated Change ControlControl
This process includes the change management activitiesmanagement activities….
1. Identifying the change need or change occurred.
2. Ensuring only approved changes are implemented
3. Reviewing and approving change requests4. Managing approved changes
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Perform Integrated Change Perform Integrated Change ControlControl
The objectives of Configuration & ChangeManagement Systems areAdopts method to identify and requestchanges to establish baselines and assessthese changesProvides opportunities to validate andimprove the project by assessing the impactof all change requestsProvides the method to consistentlycommunicate all approved and rejectedchanges to all stakeholders/team members
Perform Integrated Change Perform Integrated Change ControlControl
The Configuration Management Systemactivities areactivities are
1. Configuration Identification Selectionand identification of a configuration item.
2. Configuration Status AccountingInformation is recorded and reported.
3. Configuration Verification and AuditEnsuring the composition ofconfiguration items.
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Perform Integrated Change Perform Integrated Change ControlControl
`Value of Change
Update Project Baseline & Project Plan
`Proposed Change
`YesChange Control Board
Integrated Change Control
Change Control System
Inform requester & archiveNo
`ApprovedBenefit: Cost
Risk
Perform Integrated Change Perform Integrated Change ControlControl
• 1. Project Management Plan
• 2. Work Performance Information
• 3. Change Requests• 4. Enterprise
Environmental Factors• 5 Organizational Process
• 1. Expert Judgment• 2. Change Control
Meetings
Tools & Techniques
• 1. Updated Change Request Status
• 2. Updated Project Management Plan
• 3. Updated Project Document
5. Organizational Process Assets
Input Output
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Perform Integrated Change Perform Integrated Change ControlControl
InputsP j M Pl1. Project Management Plan
2. Work Performance Information3. Change Requests4. Enterprise Environmental Factors5 O i ti l P A t5. Organizational Process Assets
Perform Integrated Change Perform Integrated Change ControlControl
Tools and TechniquesE J d1. Expert Judgment
2. Change Control MeetingsOutputs1. Updated Change Request Status2 U d t d P j t M t Pl2. Updated Project Management Plan3. Updated Project Document
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Close ProjectClose Project
The activities in this process includeActivities necessary to satisfyActivities necessary to satisfycompletion or exit criteriaTo transfer products/services to nextphase or operationsTo collect project/phase records, lessonsp j p ,learned, audit project success/failure,archive project information for futureuse
Close ProjectClose Project
• 1. Project Management Plan
• 2. Accepted Deliverables• 3. Organizational Process
Assets • 1. Expert Judgment
Tools & Techniques
• 1. Final Product, Service or Result
• 2. Updated Organizational Process Assets
Input Output
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Close ProjectClose Project
Inputs1 Project Management Plan1. Project Management Plan2. Accepted Deliverables3. Organizational Process Assets
Close ProjectClose ProjectTools and Techniques1 Expert Judgment1. Expert JudgmentOutputs1. Final Product, Service, or Result
Transition2. Updated Organizational Process Assets
Project filesProject / Phase closure documentsHistorical Information
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Project Integration ManagementProject Integration ManagementTo Sum up…1. We know processes in project Integration
MManagement2. We know how to Develop Project Charter3. We know how to Develop Project
Management Plan4. We know how to Direct and Manage Project
Execution5 W k h t M it d C t l5. We know how to Monitor and Control
Project Work6. We know what is Integrated Change Control7. We know how to Close the Project
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Questions ?