1/8/2011

1

Project ManagementProject ManagementProject ManagementProject ManagementKnowledge AreasKnowledge Areas

Section Section –– 33Chapter Chapter –– 55pp

Project Scope ManagementProject Scope ManagementSession Objectives…1. To identify Project Scope Management 1. To identify Project Scope Management

knowledge area processes2. How to collect Requirements3. How to create Project Scope Statement4. How to create WBS and WBS Dictionary5 How to verify Scope the Deliverables 5. How to verify Scope the Deliverables

produced6. How to control Scope throughout the

Project

1/8/2011

2

Project Scope ManagementProject Scope ManagementExam Objectives…1 1 Collecting Requirements1. 1. Collecting Requirements2. 2. Creating Scope Definition3. 3. Creating Work Breakdown

Structure4 4 Verifying the Project Scope4. 4. Verifying the Project Scope5. 5. Managing the Scope

Project Scope ManagementProject Scope ManagementThe Processes in Project ScopeManagement are:Management are:1. 1. Collect Requirements2. 2. Define Scope3. 3. Create WBS4 4 Verify Scope4. 4. Verify Scope5. 5. Control Scope

1/8/2011

3

Project ScopeProject Scope

may be categorized as…

Product Scope:- Project Scope:-

Collect RequirementsCollect RequirementsThe process of defining and documenting customer needsThe customer requirements have to be elicited, analyzed and recordedThe Requirements are categorized as

Project Requirements Product Requirements

1/8/2011

4

Collect RequirementsCollect Requirements

•1. Project Charter•2. Stakeholder Register

•1. Interviews•2. Focus Groups•3. Facilitated Workshops•4. Group Creativity Techniques•5. Group Decision Making Techniques•6 Questionnaires and Surveys

Tools & Techniques

•1. Requirements Documentation•2. Requirements Management Plan•3. Requirements Traceability Matrix

Input

•6. Questionnaires and Surveys•7. Observations•8. Prototypes

Output

Collect RequirementsCollect Requirements

Inputs1 Project Charter1. Project Charter2. Stakeholder Register

1/8/2011

5

Collect RequirementsCollect RequirementsTools and Techniques1 Interviews1. Interviews2. Focus Groups3. Facilitated Workshops4. Group Creativity Techniques5. Group Decision Making Techniques6. Questionnaires and Surveys7. Observations8. Prototypes

Collect RequirementsCollect Requirements

Outputs1 Requirements Documentation1. Requirements Documentation2. Requirements Management Plan3. Requirements Traceability Matrix

1/8/2011

6

Tools & TechniquesTools & TechniquesGroup Creativity Techniques1. Brainstorming1. Brainstorming2. Nominal Group Techniques3. Delphi TechniqueGroup Decision Making Techniques1. Unanimity2 Majority2. Majority3. Plurality4. Dictatorship

Requirements DocumentationRequirements DocumentationContains..1. Business needs2. Business and Project objectives for

traceability3. Functional Requirements4. Non-Functional Requirements5. Quality Requirements6. Acceptance Criteria6. Acceptance Criteria7. Support and Training Requirements8. Requirements Assumptions and Constraints9. Business Rules

1/8/2011

7

Requirements Management PlanRequirements Management PlanContains..1 How requirements activities will be 1. How requirements activities will be

planned, tracked and reported2. How configuration activities will be

planned, tracked and reported3. Description of requirements

prioritizationprioritization4. How product metrics are defined5. How traceability structure is defined

Define ScopeDefine Scope

Defining the project scope is critical tothe success of the project since itthe success of the project since itdescribes exactly what the product orservice of the project is being made.Scope Definition is a process to prepare adetailed Project Scope Statement.

1/8/2011

8

Define ScopeDefine Scope

• 1. Project Charter• 2. Requirements

Documentation• 3. Organizational

Process Assets• 1. Expert Judgment

Tools & Techniques

• 1. Project Scope Statement

• 2. Project Document Updates

Input Output

Define ScopeDefine ScopeInputs

1 Project Charter1. Project Charter2. Requirements Documentation3. Organizational Process Assets

Tools & Techniques1. Expert Judgment2. Product Analysis3. Alternative Identification4. Facilitated Workshops

1/8/2011

9

Define ScopeDefine Scope

Outputs1 Project Scope Statement1. Project Scope Statement2. Project Document Updates

Stakeholder RegisterRequirements DocumentationRequirements Traceability MatrixRequirements Traceability Matrix

Define ScopeDefine ScopeProject Scope Statement defines whatwork will be performed and what work ispexcluded.Project Scope Statement includes…

Project Scope DescriptionProduct Acceptance CriteriaP j t D li blProject DeliverablesProject exclusionsProject Constraints & Assumptions

1/8/2011

10

Create WBSCreate WBSWBS decomposes the project work intosmaller, more manageable pieces of work.WBS is a deliverable-oriented hierarchicaldecomposition of Project WorkDecomposition of project deliverables1. The major deliverables of the project are

identified, including project managementactivities

2. Determine if adequate cost and timeestimates can be applied to the lowestproject work.

Create WBSCreate WBS

Decomposition of project deliverables3 Identify the deliverable’s constituent3. Identify the deliverable s constituent

components. Each component of thework can be measured, and may takevarying amounts of time to complete.

4. Verify the decomposition. The lower-level items must be evaluated toensure they are completed andaccurate

1/8/2011

11

Project Management PlanProject Management Plan

WBSCost

Estimating

•WBS is very important as it is input to 5core processes

Risk Management

Planning

Activity Definition

Resource Planning

Cost Budgeting

Create WBSCreate WBS

• 1. Project Scope Statement

• 2. Requirements Documentation

• 3. Organizational Process Assets

• 1. Decomposition

Tools & Techniques

• 1. WBS• 2. WBS Dictionary• 3. Scope Baseline• 4. Project Document

Updates

Input Output

1/8/2011

12

Create WBSCreate WBSInputs

1 Project Scope Statement1. Project Scope Statement2. Requirements Documentation3. Organizational Process Assets

Tools & Techniques1 Decomposition1. Decomposition

Create WBSCreate WBSOutputs

1 Work Breakdown Structure1. Work Breakdown Structure2. WBS Dictionary3. Scope Baseline

Project Scope StatementWBSWBSWBS Dictionary

1. Project Document Updates

1/8/2011

13

Create WBSCreate WBS

Project

PM 1.1

1.1.1 1.1.2

1 1 2 1 1 1 2 2

HW 1.2

1.2.1

1.2.2

SW 1.3 SYS Eng 1.4 Testing 1.5 Database 1.6

Level- 1

Level- 2

Level- 4

Level- 3

1.1.2.1 1.1.2.2

1.1.2.2.1 1.1.2.2.2

Level 4

Level- 5

Create WBSCreate WBSLevels of WBSProjectProject

o 1.1 Phase 11.1.1 Deliverable1.1.1.1 Deliverable

1 1 1 1 1 Deliverable1.1.1.1.1 Deliverable

WBS Identifier

1/8/2011

14

WBS DictionaryWBS DictionaryContains..

Code of accounts identifier.Description of work.Person / organization responsible tocompleting the component.List of schedule milestones.Associated schedule activities.R i d & C iResources required & Cost estimates.Quality requirements & Acceptancecriteria.Technical references.

Verify ScopeVerify ScopeVerify Scope is the process of the projectcustomer accepting the project deliverables.happens at the end of each project phase ora major deliverables are createdis ensuring that the deliverables the projectcreates are in alignment with the projectscopeVerification of Scope differs from qualityp q ycontrolQuality control is preformed before scopeverification

1/8/2011

15

Verify ScopeVerify Scope

• 1. Project Scope Statement

• 2. WBS Dictionary• 3. Project Scope

Management Plan• 4. Deliverables

• 1. Inspection

Tools & Techniques

• 1. Accepted Deliverables

• 2. Change Requests• 3. Project Document

Updates

Input Output

Verify ScopeVerify ScopeInputs1. Project Management Planj g

Project Scope StatementWBSWBS Dictionary

1. Requirements Documentation2. Requirements Traceability Matrix3. Validated DeliverablesTools & Techniques

1. Inspection

1/8/2011

16

Verify ScopeVerify ScopeOutputs

1 Accepted Deliverables1. Accepted Deliverables2. Change Requests3. Project Document Updates

ControlControl ScopeScopeProject Scope Control concerned withinfluencing the factors that create projectg p jscope changes and controlling the impactof those changes.Scope control assures all requestedchanges and recommended correctiveactions are processed through Integratedp g gChange Control ProcessUncontrolled changes are referred to asScope Creep

1/8/2011

17

Control ScopeControl Scope

•1. Project Management Plan•2. Work Performance Information

•3. Requirements Documentation•4. Requirements Traceability Matrix

•5. Organizational Process Assets

•1. Variance Analysis

Tools & Techniques

•1. Work Performance Measurements

•2. Organizational Process Assets•3. Change Requests•4. Project•Management Plan Updates•5. Project Document Updates

Input Output

Scope ControlScope ControlInputs

1. Project Management PlanScope BaselineScope Management PlanChange Management PlanConfiguration Management PlanRequirements Management Plan

1. Work Performance Information1. Work Performance Information2. Requirements Documentation3. Requirements Traceability Matrix4. Organizational Process Assets

1/8/2011

18

Scope ControlScope ControlTools & Techniques1. Variance AnalysisyOutputs1. Work Performance Measurements2. Organizational Process Assets Updates3. Change Requests4. Project Management Plan Updates5. Project Document Updates

Requirements DocumentationRequirements Traceability Matrix

Project Scope ManagementProject Scope ManagementTo Sum up…

1. We identified Project Scope Managementk l dknowledge area processes

2. We know how to collect requirements3. We know how to create Project Scope

Statement4. We know how to create WBS and WBS

Dictionary5 W k h t if S th5. We know how to verify Scope the

Deliverables produced6. We know how to control Scope throughout

the Project

1/8/2011

19

Questions ?