Project Management with Kanban 2.0

© 2015 Planview, Inc. | 1 © 2014 Planview, Inc. | 1 | Confidential © 2015 Planview, Inc. | 1

Project Management with Kanban 2.0

Jason Morio

© 2015 Planview, Inc. | 2

• Welcome and housekeeping • The World of Kanban• Kanban Performance Tuning• Execution Stew• Kanban in the Wild

Agenda


• Origins

• Boards

• Cards

• WIP Limits

• Flow

The World

of Kanban


Abridged History of Kanban

1950sToyota uses physical cards

and boards to visually model the flow of parts through

production lines

Early 2000sAgile Manifesto and

early explosion of agile methodologies

Mid 2000sKanban Method and

application of Kanban / lean in software development

. . .Early 2010s

Digital Kanban expands beyond software and IT

View the On-Demand Webcast!

https://www.projectplace.com/resources/projectplace-webinars/successful-project-planning/project-management-with-kanban-20/


Kanban board

› Visual signal – a card› A ”pull” system› Culture of continuous improvement› Visualization of work and teams progress› Flow – stop starting, start finishing!› Success through collaboration› Enable customer value through continuous delivery

What is a ?




• How is work flowing?

• How long are tasks taking to complete?

• Where are we bottlenecked?

• Will we meet our deadlines?

• How is additional scope impacting us?• Are we getting better?

Metricsand

Performance Tuning




Metrics – Cumulative FlowHow is work

(cards) flowing through this

project/board?

Are there bottlenecks?

Are we having trouble

starting… or should we stop

starting and start finishing?

Growing backlog / planned work

Growing work in progress (middle

columns)




Metrics – Lead & Cycle TimeView the On-Demand Webcast!



Metrics - BurndownWhat is our

current efficiency?

Given our current

efficiency, will we meet the target date?

If not, what can we do to get

there?

Completion date if we continue at 2.9

cards per day

Original target completion date,

but requires almost 4x increase in

efficiency




Metrics - BurnupHow are we tracking to

current scope?

Is scope “creeping” / increasing?

If so, what impact is it

having on the project?

Significant scope added

Scope reduced to hit

deadline




Execution Stew




Traditional vs New

Joyfully using boards & cardsHighly productive and responsiveLearning, tuning and improving

Your Team




Traditional vs New

Joyfully using boards & cardsHighly productive and responsiveLearning, tuning and improving

Your TeamManagement

Schedules?Timelines?

“Translate this for me”




What If…View the On-Demand Webcast!



Gantt Reinvented

• Teams collaborate and manage work via boards

• Cards are associated to Activities on the project plan

• Status of connected cards automatically reflected in associated Activities on the plan

• Team Lead / Manager creates basic project schedule and plan (classic WBS)

• Assists team with breaking down work to the “get things done” level as cards

• As cards are completed, inline progress bar shows real-time status of each Activity

Plan the workCommunicate “classically” Teams work they way they work




Resource WorkloadView the On-Demand Webcast!



Cross-Project Status & HealthView the On-Demand Webcast!



Kanbanin the Wild




• Ryan – Director of Marketing• Global software company w/ 500+ employees• Manages team of 10 responsible for demand gen, web &

creative services• Not a trained / certified PM• Does not have trained / certified PMs on his team• No formal Agile training

Making the Leap to Agile Marketing

THIS IS RYAN




Before• Traditional ticket system to manage 120-150 requests• Difficult to see and set priorities, let alone team member

workload• Tickets and emails were lost, requesters unable to track

their requests• Management unable to see full view of work in-progress

and pending• Tried MS Project to establish consistent plans +

Sharepoint for documents & calendars• “We created massive project plans only to fall back to

spreadsheets and tickets”


THIS IS RYANRYAN WAS USING EMAIL, TICKETS AND SHAREPOINT TO MANAGE MARKETING REQUESTS FOR HIS TEAMTICKETS WERE GETTING LOST, CUSTOMERS WERE FRUSTRATED AND MANAGEMENT HAD NO IDEA WHAT HIS TEAM WAS DOING




After• New approach allowed projects to break into

smaller segments & phases (two-week sprints)• Tickets became cards on Kanban boards,

provided more visual status and flow of requests• Enabled team members to focus on priorities and

tasks at hand• Team members, requesters and management all

able to see exactly where things are• Documents and artifacts managed centrally in the

same project


THIS IS RYANRYAN WAS USING EMAIL, TICKETS AND SHAREPOINT TO MANAGE MARKETING REQUESTS FOR HIS TEAMTICKETS WERE GETTING LOST, CUSTOMERS WERE FRUSTRATED AND MANAGEMENT HAD NO IDEA WHAT HIS TEAM WAS DOINGRYAN SWITCHED TO PROJECTPLACE AND STARTED USING KANBAN BOARDS TO MANAGE WORKTHINGS GOT A LOT BETTER

RYAN IS SMARTBE LIKE RYAN




Columns model they way the team works

Color labels add additional detail

(product line, department, etc)

WIP limits prevent

overloading




Estimates (points and

time)

Related documents

Team member collaboration




Where Are They Now?

Lead and Cycle times ~40% over 4 month period




Where Are They Now?

Projects & sprints tracking on / ahead of schedule




Additional Information

Thank you

Questions?

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Project Management with Kanban 2.0

Technology

Transcript of Project Management with Kanban 2.0