Program Committee Chair Training

Training Agenda

• Conference Program

• Housekeeping items and deadlines

• Action and Information Items

• Accomplishment Report

• Cross-Committee Issue Work

Conference Program

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Key Points from the Program

• Monday, Aug. 24:– 3:30 PLC meeting with committee chairs

and vice-chairs– 5:00 Newcomer orientation

• Tuesday, Aug. 25:– 10:00 Committees with Admin. Advisors– 1:30 Committee report back session– 3:30 Committees with Admin. Advisors

Key Points, Continued

• Wednesday, Aug. 26– 10:30 Committees without Admin. Advisors– 1:00 Cross Committee Issue Work– 3:30 Committees with Admin Advisors

• Thursday, Aug. 27– 6:45 am – PLC meeting with both outgoing

and incoming committee representatives– 10:30 Action & Info items presented to

ASRED & AEA

Housekeeping: Your Committee Page

Go to PLN website http://srpln.msstate.edu/

Select Program Committees Tab

Select your committee

Housekeeping: Committee Page

What You Will Find:OfficersConference Call Dates Membership listListserv address2008-09 Plan of WorkMinutesAccomplishment Report LinkState Report Wiki Link (if using)Action & Info Item Templates2009-10 Plan of Work Template

Note: Site is maintained by the Southern Rural Development Center – It is the Committee Chair’s responsibility to provide updates.

Housekeeping: State Reports

• Link to State Report Wiki on Committee Page

• State Report Wiki ready for committees that requested it

• Due prior to August 26 Conference

• Chairs notify members of process for submitting reports and whether to bring paper copies

Housekeeping: Update 2008-09 Plan of Work

• Due August 27 (end of conference)

• Select Update Current Plan of Work (DOC) from your committee page

• Update information

• E-mail updates to Rachel Welborn rachelw@srdc.msstate.edu

Housekeeping: Create 2009 -2010 Plan of Work

• Download “Plan of Work Template” from your committee page

• Fill in new Plans of Work, new officers and new PLC representatives

• Due August 27 (end of conference)

• E-mail to rachelw@srdc.msstate.edu and aliciab@srdc.msstate.edu

Housekeeping: Membership List

• Update Membership List

• Due August 27 (end of conference)

• A hard copy of list will be distributed to Program Committee Chairs

• Pass list around in committee meeting

• Return updated list to registration table

• Additional updates throughout the year: email to rachelw@srdc.msstate.edu

Housekeeping: Electing Officers & PLC Representatives

• Officers serve a one year term, but can move up from one office to the next

• 1862 and 1890 PLC Representatives serve a 3-year term

• New 1890/1862 PLC Reps accompany current Reps to PLC meeting Thursday, August 27, 6:45 a.m. (location to be announced)

Action & Information Items

• Due Wednesday, August 26, by 5:00 p.m.

• E-mail to alanb@srdc.msstate.edu and rachelw@srdc.msstate.edu

• Template for Action & Information Items on SRPLN Program Committee Page

Action Item

An action item is a proposed activity or policy decision that the joint AEA and ASRED administrators must approve before the committee may proceed.

Action Item

Characteristics

• Concise

• Clear

• Meets one or more of the following:– Requires a commitment of resources from

both 1862 and 1890 institutions – Changes established practice– Impacts others outside of the committee

Action Item: Good ExampleHealth Disparities : Family and Consumer Sciences

Background: A regional meeting of FCS Program Leaders & Specialists is needed to

1) provide professional development in the area of health disparities;

2) explore opportunities for multi-state and interdisciplinary efforts; and

3) form teams to write proposals for funding, development or adoption of health curricula across the region.

Action Requested: Approval for a regional meeting

Time line: September 1, 2007 - August 31, 2008

Concise

Commits

resources

Comm

ittee

cannot move

forward w/o

approval

Action Item: Poor ExampleEncourage Participation in National Meetings: Phantom Committee

Background – Due to the impending success of the national eXtension effort, faculty of state Extension organizations have more opportunities to collaborate with colleagues on a broader scale. Participation in national meetings would give faculty more opportunities to network with their counterparts and learn of ongoing activities in which they can partner. Extension leadership is asked to consider supporting the increase in attendance by faculty to national meetings that could improve relationships and collaboration between state organizations.

Committee (s) Involved – All committees

Action Needed – Approval for professional faculty/staff to attend national meetings.

Time Line – 2009 and beyond.

Verbose & meanders

VagueApproval of travel is an administrator choice, not group

Information Item

An information item requires no action from AEA and ASRED and conveys interesting information regarding current issues, proposed activities or work conducted by the PLN committee.

Information Item

Characteristics

• Concise

• Relevant to both AEA and ASRED Administrators

Information Item: Good Example

Guidelines for Charges, Royalties, Permissions & Sponsorships

Background: The region needs to establish guiding principles. The Communications Committee will take the lead to create the document and submit it for review to PLC prior to October 18 conference call.

Committee: Communications

Time Line: October 18, 2007

Interesting to ASRED & AEA

Concise

Information Item: Poor Example

National 1862 Program Development Conference

Background: Several faculty members from land grant institutions will attend the national conference of 1862 professionals as an opportunity to network with colleagues from other states and learn of programs being developed that may be of use in the southern region. The meeting will be held in the beautiful state of North Carolina at the NCSU campus in the spring. Tours are planned to see demonstrations of successful program development activities. Outdoor receptions will be held each night to enjoy the warm weather. Faculty members are encouraged to register.

Committee: Phantom

Time Line: 2009

Narrow focus

Verbose

Does not provide interesting information on committee work

Accomplishment Report

• Access link from committee page

• Ready now for 2009 input

• Due August 27 (end of conference)

• Ideal Length: One page bulleted list

• Showcase committee accomplishments during 2009

Cross-Committee Issues

• Purpose: to encourage committees to work together on common concerns

• Issues identified by committees

• Includes internal and external concerns

• Encourage representation from each committee on each issue.

Cross-Committee Issues

Internal Issues

• Human Capital

• Organizational Relevance

• Physical Resources (includes financial and facility resources)

• Technology

Cross Committee Issues

External Issues

• Availability of Wholesome & Safe Food Supply

• Benchmarking Program Impacts

• Energy

• Health Education

• Natural Resource Base (including climate change and water quality)

Committee Responses

Following the Cross Committee Discussions:

• Select 3-5 issues to which the committee will respond

• Include action steps on the Committee’s 2009-2010 Plan of Work indicating how these will be addressed.

• 2009-2010 Plan of Work is due at the end of the conference.

Questions