PowerPoint07Ch1

8/6/2019 PowerPoint07Ch1

http://slidepdf.com/reader/full/powerpoint07ch1 1/50

Copyright 2007, Paradigm Publishing Inc.

POWERPOINT

2007

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LINKS TO

OBJECTIVES

� Create Presentation

� Open, Save, Run,

Print, Close ,Delete

� Plan Presentation

� Theme templates

� Insert slides and Slide

Layouts� Change views

� Navigate and edit

� Create from existing

presentation

� Design themes

� Create from blank

presentation� Slides/Outline pane

� Transitions /Sounds

� Features Summary

Microsoft PowerPoint 2007 ± Unit 1

PREPARING A POWERPOINTPRESENTATION




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LINKS TO

OBJECTIVES





� Theme templates





presentation

� Design themes





Performance ObjectivesPerformance Objectives

�Create a PowerPoint presentation with an installedtemplate

� Open, save, run, print, close and delete apresentation

� Plan a presentation

� Create a presentation using a theme template

� Insert slides, insert text in slides, and choose slidelayouts

� Change presentation views

� Navigate and edit slides

� Create a presentation from an existing presentation

� Apply a design theme to slides in a presentation

� Prepare a presentation from a blank presentation

� Prepare a presentation in Slides/Outline pane

� Add transitions and sounds to a presentation




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LINKS TO

OBJECTIVES





� Theme templates





presentation

� Design themes





Creating a Presentation

1. Open PowerPoint2. Choose the desired installed template or

theme, or open an existing presentation, or start with a blank presentation

3. Type the text for each slide, adding additional

elements as needed (such as graphic images)

4. If necessary, apply a design theme

5. Save the presentation

6. Print the presentation as slides, handouts,

notes pages, or an outline7. Run the presentation

8. Close the presentation

9. Exit PowerPoint




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LINKS TO

OBJECTIVES





� Theme templates





presentation

� Design themes





Opening Microsoft PowerPoint

Point toAll Programs

Point toMicrosoft Office

Click Microsoft OfficePowerPoint 2007Click Start




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LINKS TO

OBJECTIVES





� Theme templates





presentation

� Design themes





VerticalScroll Bar

ScrollBox

Quick Accesstoolbar

Officebutton

Slides/Outlinepane

Status Bar

Tabs Title bar

Ribbon

SlidePane

View area

Placeholder

Notespane

The PowerPoint Window




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LINKS TO

OBJECTIVES





� Theme templates





presentation

� Design themes





The PowerPoint Window

Enhanced Screen Tips display the name of thebutton or option, available shortcuts, and a

description of the button or option

Hover mousepointer on abutton to seeScreen Tip




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LINKS TO

OBJECTIVES





� Theme templates





presentation

� Design themes





Opening a Presentation

OR

Click the Open button

Navigateto folder

Double-click thepresentation file




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LINKS TO

OBJECTIVES





� Theme templates





presentation

� Design themes


presentation

� Slides/Outline pane



Open an Installed Template

Click the Office button

Point

toNew

Click InstalledTemplates

Double-clickdesired template orClick Create




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LINKS TO

OBJECTIVES





� Theme templates





presentation

� Design themes


presentation




Starting a Presentation

OR

Normal ViewSlide Sorter View

Slide Show

Click Slide Show buttonin View area of Status bar

Click on the Slide Show tab,then from Beginning

Click left mouse button toadvance slides

OR F5F5 keykey




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LINKS TO

OBJECTIVES





� Theme templates





presentation

� Design themes


presentation




Closing a Presentation

Close buttonClose button

OR Ctrl + F4Ctrl + F4


ClickClose

OR

(upper right corner(upper right cornerof window)of window)




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LINKS TO

OBJECTIVES





� Theme templates





presentation

� Design themes


presentation




Planning a Presentation

� Determine the main purpose of thepresentation

� Determine the type of presentation

to create� Show one idea per slide

� Maintain a consistent layout

� Keep slides easy to read anduncluttered

� Determine the output needed




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LINKS TO

OBJECTIVES





� Theme templates





presentation

� Design themes


presentation




Creating a Presentation Using a

Theme Template


Pointto New

Click InstalledThemes

Double-click themeor Click Create




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LINKS TO

OBJECTIVES





� Theme templates





presentation

� Design themes


presentation




Insert Text in Slides

Placeholder

Rotation Handle (green circle)

Sizing

handles

Selectedplaceholder

Type textat

insertionpoint

Edit text as in a Word document, using theBackspace, Delete and Arrow keys




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LINKS TO

OBJECTIVES � Create Presentation




� Theme templates





presentation

� Design themes


presentation




Choosing a Slide Layout

Click the Hometab, Layout button

in the Slidesgroup

Click

desiredlayout

PowerPoint includes 5 built-in standard layouts




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LINKS TO





� Theme templates





presentation

� Design themes


presentation




Inserting a New Slide

OR

Ctrl + M

Click the NewSlide button

Click

desiredlayout

OR




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LINKS TO





� Theme templates





presentation

� Design themes


presentation




Saving a Presentation

Ctrl + SCtrl + S

OR

Click the Save button on theClick the Save button on theQuick Access toolbar Quick Access toolbar

Type a nameClick


Click

SaveAs

OR




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LINKS TO





� Theme templates





presentation

� Design themes


presentation




Changing Views

Normal ViewSlide Sorter View

Slide Show

Quick View buttons are located in View area on statusbar; active view has light orange background

Normal view -

(the default) displays3 panes: Slides/Outline,Slide and Notes

Slide Sorter viewdisplays all slides

as miniatures

Slide Show Viewruns the

presentation




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LINKS TO





� Theme templates





presentation

� Design themes


presentation




Changing Views../2

In the View tab, click thedesired view

(Presentation Views group)

Notes Page Viewavailable by

clicking NotesPage button

Enter text

Notes Page View




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LINKS TO





� Theme templates





presentation

� Design themes


presentation




Navigating in a Presentation

Normal View

w ith Slide tab selected Use Previous Slide

or Next Slidebuttons

Use mouse pointer and

drag vertical scroll bar in Slides pane

On the keyboard:On the keyboard:HomeHome -- first slidefirst slide

EndEnd -- last slidelast slidePage Down or down arrowPage Down or down arrow ± ± next slidenext slidePage Up or up arrowPage Up or up arrow ± ± previous slideprevious slide

Clickdesired

thumbnail

OR

OR




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LINKS TO





� Theme templates





presentation

� Design themes


presentation




Navigating in a Presentation../3

In Slide Sorter View Double-click desired thumbnailto view it in Normal view

On the keyboard:On the keyboard:HomeHome -- first slidefirst slide

EndEnd -- last slidelast slideLeft, right, up, downLeft, right, up, downarrow keysarrow keys -- move tomove to

other slidesother slides

OR

C an edit slide content only in Normal View C an move or copy slides in Slide Sorter View




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LINKS TO





� Theme templates





presentation

� Design themes


presentation




Printing a Presentation

ClickOfficebutton,then Print

P rint dialog box

Ctrl + P opens

Print Dialog Box

OR




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LINKS TO





� Theme templates





presentation

� Design themes


presentation




Printing a Presentation«/2

Click down arrow

to display a listof printing

options

Click Slide

option, thentype specificslide numbers

Click to printAll slides

Click OK




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LINKS TO





� Theme templates





presentation

� Design themes


presentation




Printing a Presentation../3

To send directly to printer

Click Quick Print

button on Quick

Access toolbar




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LINKS TO





� Theme templates





presentation

� Design themes


presentation




Running a Slide Show

Slide Show button in

Status bar -

runs the show from the

current slide

F5 key ± runsfrom the

showfrom thebeginning

OR

ClickOR

Click




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LINKS TO





� Theme templates





presentation

� Design themes


presentation




Slide Show Commands

Right-click a slide

during a Show

to Open a shortcut menu

Click

Highly recommended:Highly recommended:know these keysknow these keys




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LINKS TO





� Theme templates





presentation

� Design themes


presentation




Running a Slide Show../2

Use the pen or highlighter during the presentationUse the pen or highlighter during the presentationto emphasize major points or to emphasize major points or

to draw attention to specific itemsto draw attention to specific items

Right-click to open the shortcut menu

Hover over Pointer Options

Click Penoption or highlighter option

During the Slide Show«




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LINKS TO





� Theme templates





presentation

� Design themes


presentation




Create a Presentation from an

Existing Presentation


Pointto New

Click Newfrom

Existing

Double-clickdesired

presentation

Edit the presentation, then Savewith a new name

PowerPoint opens a new presentation

based on the existing presentation; thetitle bar displays µPresentation¶ followed

by a number




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LINKS TO





� Theme templates





presentation

� Design themes


presentation




Hover the mouse pointer over a theme; live previewdisplays the slide formatted with that theme

Apply a Design Theme

Click the Design tab Click a Theme or the More buttonfor more themes

Click desiredtheme in the

Themes group




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LINKS TO





� Theme templates





presentation

� Design themes


presentation




Deleting a Presentation

Select fileClick Delete

button

Click Yes

Click Office button, then Open




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LINKS TO





� Theme templates





presentation

� Design themes


presentation




Create from a Blank Presentation

Click Officebutton, then New

Click Blank

Presentation

ClickCreate




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LINKS TO





� Theme templates





presentation

� Design themes


presentation




Preparing a Presentation in

Slides/Outline Pane

Edit and type text inEdit and type text inoutline paneoutline pane

Edit and type text in a textEdit and type text in a textbox on the Slide panebox on the Slide paneOR




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LINKS TO





� Theme templates





presentation

� Design themes


presentation




Preparing a Presentation in

Slides/Outline Pane../2

TabTab -- moves insertion point to the next tabmoves insertion point to the next tabstop and changes the formattingstop and changes the formatting

Shift+TabShift+Tab -- moves insertion point to the previousmoves insertion point to the previoustab stop and changes the formattingtab stop and changes the formatting

To begin another slide ± Press the Enter key in aline, then continue to press theShift+Tab keys until the insertion point

has moved to the left margin

Adding Text and Slides in the Outline Pane «

Slides are numbered on the left side of the pane




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LINKS TO





� Theme templates





presentation

� Design themes


presentation




Unless Apply to Allis clicked,

transitions areadded only to the

active slide

Adding Transitions

A transition is the visual effect as a slide appears

Click the Animation tab

Click desiredtransition

Click Apply to Allto affect all slides

Click the desired transitionor the More button




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LINKS TO





� Theme templates





presentation

� Design themes


presentation




Adding Sounds

Click the Animations tab Click the down arrow at theright of Transition Soundoption

Click desiredsound Click Apply to All

to affect all slides

Hover the mousepointer over a soundin the list to preview

the soundBe sure the speakers

are ON




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LINKS TO





� Theme templates





presentation

� Design themes


presentation




Removing Transitions and Sounds

Click theAnimations tab Click More button

for Transitions

Click

No Transitionor No Sound

Click Apply to

All button

Click the downarrow for Sounds




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LINKS TO





� Theme templates





presentation

� Design themes


presentation




Running a Slide Show Automatically

In Slide Sorter view, the transition timedisplays below each affected slide

Click theAnimations tab Check Automatically after and insert desired number

of seconds

Click Apply to All button




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LINKS TO





� Theme templates





presentation

� Design themes


presentation




Click the Openbutton

Features SummaryFeatures Summary

How do you open a Presentation?




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LINKS TO





� Theme templates





presentation

� Design themes


presentation




Click theClick theClose buttonClose buttonupper right corner ofupper right corner of

the PowerPoint windowthe PowerPoint window

OR Ctrl + F4Ctrl + F4Click the Officebutton

Click

Close

OR

How do you close a Presentation?





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LINKS TO





� Theme templates





presentation

� Design themes


presentation




How do you print a Presentation?

To send directly to printer

Click Quick Print

button on Quick

Access toolbar





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LINKS TO





� Theme templates





presentation

� Design themes


presentation




How do you change the Slide Layout?

Click the Layoutbutton in the

Slides group inthe Home tab.

Clickdesiredlayout





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LINKS TO





� Theme templates





presentation

� Design themes


presentation




How do you insert a new slide?

Ctrl + M

Click the NewSlide button

in the Slidesgroup in theHome tab OR





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LINKS TO





� Theme templates





presentation

� Design themes


presentation




How do you run a slide show?

Click Slide Show button

OR Press the F5 key

OR





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LINKS TO





� Theme templates





presentation

� Design themes


presentation




How do you delete a Presentation?

Select fileClick Delete

button

Click Office button, then Open





POWERPOINT

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LINKS TO





� Theme templates





presentation

� Design themes


presentation




How do you save a Presentation?

Ctrl + SCtrl + S

OR

Click the Save buttonClick the Save buttonon the Quick Accesson the Quick Accesstoolbar toolbar


ClickSaveAs

OR





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LINKS TO





� Theme templates





presentation

� Design themes


presentation




How do you change views?

Click the View tab andchoose a view in the

Presentation Views group





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LINKS TO





� Theme templates





presentation

� Design themes


presentation




How do you add transitions?Click the

Animation tab

Click desiredtransition

Click the Morebutton





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LINKS TO





� Theme templates





presentation

� Design themes


presentation




How do you open Slide Show commands?

Right-click the screen during a Show

to Open shortcut menu

Click





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LINKS TO





� Theme templates





presentation

� Design themes


presentation




How do you apply a Design Theme?

Click the

Design tab

Click Morebutton for more themes




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LINKS TO





� Theme templates





presentation

� Design themes


presentation




Coming Next

MODIFYING A PRESENTATIONAND USING HELP

PowerPoint07Ch1

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