POWERPOINT-IN-CLASS TUTORIAL

Jaaphar Abdul HamedUniversity of Phoenix

AET/545August 14, 2012

Carrie Lewis

POWERPOINT-IN-CLASS TUTORIAL

CREATING AN ORGANIZATIONAL CHART OR A FAMILY TREE

OVERVIEW

Welcome to the “PowerPoint-in-Class” Tutorial. Using Microsoft PowerPoint presentation can be a valuable teaching and learning tool for educators of all types of classrooms: both the traditional and the web-based alike.

WHAT IS THIS TUTORIAL TRYING TO DO?

As a classroom instructor, this tutorial will guide you through one significant aspect or use of Microsoft PowerPoint 2007; i.e.: the process of creating various types or levels of organizational chart and family trees.

SECTIONS OF THE TUTORIAL

The tutorial comprises of three sections:1- Pre-training

In this section, you will familiarize yourself with certain basic terminologies of PPT 2007 used throughout the development training

SECTIONS OF THE TUTORIAL (CONTINUED)

2- Training During which you will learn the

actual process and steps of creating organizational or family chart using MS PPT 2007. An interactive video – or link to a

video - clip showing the steps is embedded for you to watch, and

Textual executive summary of the steps.

SECTIONS OF THE TUTORIAL (CONTINUED)

3- Evaluation In this section, your level of understanding

the instruction, in addition to your ability to use the PPT to create a organizational and family charts will be assessed (please, see appendix 1, 2 and 3 for the rubrics of grading).

Your complete assessment must be submitted to me through Dropbox using my e-mail address: saanogo52@gmail.com

INSTRUCTIONAL GOAL

Serving in part as a web-based professional development, the goal of this tutorial is to teach the new teachers in our school district the effective use and application of PPT in the delivery of teaching and learning in the classroom.

PERFORMANCE OBJECTIVES

By the end of this tutorial, the learner will be able to: a. describe in writing all the steps of creating family

tree using a computer with Microsoft PowerPoint 2007 with at least 99% accuracy;

b. create a standard family tree or an organizational chart using a computer with Microsoft PowerPoint 2007 in not more than ten (10) minutes; and

c. elaborate on the importance and four different uses of Microsoft PPT for teachers using two and a half pages of writing.

1) Ribbon: is the strip of buttons across the top of the main window

2) Contextual Menus and Tabs: appear when an object is selected.

Introduction: Pre-TrainingKey PowerPoint 2007 Terminologies

3) Design Themes

Design themes are a new addition

to PowerPoint 2007. They work in a

similar way as the

design templates in earlier versions

of PowerPoint. A really nice feature

of the design themes, is that you

can immediately see the effect

reflected on your slides, before

making your 

Key PowerPoint 2007 Terminologies (continued)

4) AnimationsYou can use animations to make your text and images appear on the screen dramatically or to make smooth transitions between slides and topics.

Key PowerPoint 2007 Terminologies (continued)

5) SmartArt Icon

is designed to create simple and effective diagrams, organization charts or flow charts with many more options several different slide layouts or just keep repeating the same few

Key PowerPoint 2007 Terminologies (continued)

6) Notes Pages

Each slide is created on its own notes page. The speaker can print these pages out to use as a reference while making his presentation. The notes do not show on the screen during the presentation

Key PowerPoint 2007 Terminologies (continued)

  

Section Two - A video clip showing how to create family Tree with PPT

Recap of the Steps

1- Use SmartArt Graphics of PowerPoint to Create the Organizational chart/Family Tree.

 

2) Organizational Chart is Created Using the Hierarchy SmartArt Graphic

 

3) Using SmartArt Tools to Enhance the Chart

  

Adding a New Member to the Organizational Chart/Family Tree

  

Example of a New Rank/Member Added to the Chart

  

Linking to a New Branch of the Family Tree

  

Adding a Text Box on Top of the New Shape

  

Add a Hyperlink to a Different Branch of the Family Tree

 

Next Steps for the Organizational/Family Chart

 

Assessment: Exercise Part One

Assignment # 1:

Description of the steps of Creating

Organizational Chart with PPT 2007

Write a page and a half of a narrative

describing all the major steps of

creating the school organizational

chart; from the board of trustees to

the Pre-K class.

 

Assessment: Exercise Part II - Assignment

Use this chart to re-create a complete OC showing the US Government Organizational Chart. Chart must show these branches: The Constitution, the legislative, the executive branch and four of its departments, and the Judicial branch. Use different shapes and colors other than these ones above. (See speaker’s note for guidelines).

Assessment: EXERCISE PART THREE

Assignment # 3:

Using one and a half pages, elaborate on

four different uses and importance of

PowerPoint presentation in education

SOURCES

YouTube Video Retrieved ( 2012) from: http://www.youtube.com/watch?v=qWEQt9MPeGw

Other Graphics of the steps Retrieved (2012) from: http://presentationsoft.about.com/od/powerpoint2007/ss/080217famtree07.htm

APPENDIX 1 - RUBRIC FOR ASSESSMENT # 1PERFORMANCE STATEMENT: DESCRIPTION OF STEPS OF CREATING ORGANIZATIONAL CHART USING MS PPT 2007

Dimension/Task

Baseline (1 pt.)

Standard (2 pts.)

Mastered (3 pts.)

Earned Points

Comments

1. LengthResponse is less than a full page, or less 700 words

Response is more than a full page, but less than one and a half pages or not more than 700 words

Response is one and a half pages or 700-750 words

2.Contents

Contents do not include minimal identification of the steps for creation of an organizational or family chart.

Contents include minimal identification of the steps used in the creation of an organizational or family chart, but with 1 or 2 steps missing.

Contents include minimal identification of all the steps used for the creation of an organizational or family chart.

3 . Mechanics

MS PPT terms and functionalities of the tools were not properly used, and with some grammatical errors.

MS PPT terms and functionalities of the tools were properly used, but with some grammatical errors.

MS PPT terms and functionalities of the tools were properly used and no grammatical errors.

APPENDIX 2 - RUBRIC FOR ASSIGNMENT # 2PERFORMANCE STATEMENT: CREATING THE US GOVERNMENT ORGANIZATIONAL CHART WITH PPT 2007.

Dimension/TaskBaseline (2 pts.)

Standard (4 pts.)

Mastered (5 pts.)

Earned Points Comments

1. Organizational Chart Created

Chart well constructed, represents US government but without all branches and/or departments

Chart well constructed, represents US government with all branches but with some departments missing

Chart well constructed, represents US Government with all three branches with their departments.

2. Autistics Different colors were not used for the branches and/or departments.

Different colors were used ineffectively for the branches and departments.

Different shapes and colors have been used effectively for different branches, departments and levels.

3. Features

Chart does not reflects the right organizational structure of US Government, does not show learner’s correct understanding of the creation of an organizational chart.

Chart reflects right organizational structure of US Government, but does not show learner’s correct understanding of the creation of an organizational chart.

Chart reflects the right organizational structure of US Government, and shows learner’s correct understanding of the creation of an organizational chart.

APPENDIX 3 - RUBRIC FOR ASSESSMENT # 3PERFORMANCE STATEMENT: ELABORATION ON FOUR ( 4) USES OF MS PPT 2007 IN EDUCATION

Dimension/TaskBaseline

(1 pt.)Standard

(2 pts.)Mastered

(3 pts.)Earned Points

Comments

1. LengthResponse is than one page or less than 700 words

Response is more than one page but less than one-and-a half pages, or more than 700 but less than 750 words

Response is at least one-and-a half pages, or 700-750 words

1. Contents

Response elaborates on two or less different uses and importance of PowerPoint presentation in education.

Response elaborates on only three different uses and importance of PowerPoint presentation in education.

Response effectively elaborates on four different uses and importance of PowerPoint presentation in education.

1. MechanicsResponse has more than two grammatical errors. .

Response is linguistically sound but with 1 or 2 grammatical errors. .

Response is linguistically sound and no grammatical errors.

APPENDIX 4A SAMPLE FEEDBACK – PRACTICE PART ONE

Eric Great job. your family tree design is perfect. You

put all your siblings at the same rank as you, while your parents are placed between you and your grandparents. Then your sister’s two kids come after your line. And that is exactly your family tree should look like.

Keep it up!!

APPENDIX 5A SAMPLE OF A SUPPOSEDLY COMPLETED ASSIGNMENT

APPENDIX 6A SAMPLE FEEDBACK TO A COMPLETED ASSIGNMENT

JESSICA

YOUR WORK IS GREAT; EACH BRANCH IS TERRIFIC. I EXPECTED YOU TO SHOW ONLY FOUR DEPARTMENTS OF THE EXECUTIVE BRANCH, BUT YOU DID MORE THAN THAT AND PERFECTLY. KEEP IT UP.

I ALSO LIKE HOW YOU USED AUDIO TO DESCRIBE THE FUNCTIONS OF EACH BRANCH. THAT WAS SUPERB.

CERTIFICATE OF ORIGINALITY I certify that the attached paper is my original work. I am familiar with, and

acknowledge my responsibilities which are part of, the University of Phoenix Student Code of Academic Integrity. I affirm that any section of the paper which has been submitted previously is attributed and cited as such, and that this paper has not been submitted by anyone else. I have identified the sources of all information whether quoted verbatim or paraphrased, all images, and all quotations with citations and reference listings. Along with citations and reference listings, I have used quotation marks to identify quotations of fewer than 40 words and have used block indentation for quotations of 40 or more words. Nothing in this assignment violates copyright, trademark, or other intellectual property laws. I further agree that my name typed on the line below is intended to have, and shall have, the same validity as my handwritten signature.

  Student's signature (name typed here is equivalent to a signature):

Jaaphar Abdul Hamed