Pearland Independent School District · 2019. 11. 6. · Agenda of REGULAR MEETING The Board of...

Pearland Independent School District Regular Meeting Tuesday, September 12, 2017 5:00 PM

Agenda of REGULAR MEETING

The Board of Trustees

PEARLAND INDEPENDENT SCHOOL DISTRICT

Notice is hereby given that a Regular Meeting of the Board of Trustees of the Pearland Independent School District will be held on September 12, 2017, beginning at 5:00 PM at 1928 North Main, Pearland, Texas. The subjects to be discussed, considered, or upon which any formal action may be taken are listed below. The items listed in this notice may be taken in any order at the discretion of the Board.

1. Call to Order

2. Establishment of a Quorum

3. Public Comment [Length of time of each not to exceed five (5) minutes]

4. Closed Meeting as Authorized by Section 551.001 et seq.of the Government Code -

A. 551.071 - Private Consultation with the Board's Attorney Regarding any Agenda Item

B. 551.072 - Discussing purchase, exchange, lease or value of real property

C. 551.074 - Personnel Discussion

1. Employment of Professional and Instructional Personnel

2. Review Resignations

3. Consider Action with Regard to Teacher at Jamison Middle School for Abandonment of Contract

D. 551.082 -Consider Discipline of a Public School Child, or Complaint or Charge Against Personnel

5. Reconvene in Open Session

6. Consider Action on Items Discussed in Closed Session as Listed Under Closed Meeting in this Notice

7. Introductory Remarks - Trustee Mikael Floyd

A. Such remarks by an individual board member are entirely his or her own and do not necessarily reflect the views or judgment of the Board of Trustees as a whole or the school district. No other members of the board or employees of the school district, or any other person in attendance at the meeting is expected or required to participate in any introductory remarks that are presented.

8. Board Member Activities

9. Board Recognition [6:15 p.m.]

10. New Business - Consideration of and Possible Action on the Following Consent Agenda: All items under the Consent Agenda are acted upon by one motion. Upon a board member's request, any item on the Consent Agenda shall be moved to the Regular Agenda.

A. Consent Agenda

1. Approve Minutes of the Regular Board Meeting held on August 8, 2017 5

2. Approve Proposal Received for Fencing 13

3. Approve Proposals Received for Printing Services 18

4. Approve Utilization of the BuyBoard Contract with Fred J Miller, Inc., for the Procurement of Band Uniforms for Pearland High School

33

5. Approve to Utilize DIR Contract with Dell for the Procurement of Dell Desktop Computers

38

6. Approve Resolution Amending Authorized Representatives for the Texas Local Government Investment Pool and Wells Fargo Bank

44

7. Approve the TEA Missed School Day Waiver as a Result of Hurricane Harvey 51

8. Approve Interlocal Agreement/Contract Payments with the City of Pearland for the School Resource Officers (SROs) Program

53

9. Approve the Guaranteed Maximum Price (GMP) Amendment No. 1 to the Contract with Durotech, Inc. for Services Related to the Pearland JH West 2016 Bond Project

59

10. Approve Deductive Change Order and Final Payment for the Pearland High School Mechanical, Electrical and Plumbing (MEP) Upgrades

62

B. Regular Agenda

1. Consider Resolution Concerning Employee Pay Decisions Relevant to Hurricane Harvey School District Closures

66

2. Discuss/Consider Issues Related to Hurricane Harvey Recovery Effort 70

3. Consider the Purchase of School Buses and the Associated Senate Bill 693 Related to Seat Belts for New Buses

71

11. Administrative Reports

12. Board Member Request for Future Agenda Items

13. Adjournment

If, during the course of the meeting covered by this Notice, the Board of Trustees should determine that a closed meeting or session of the Board of Trustees is required, then such closed meeting or session as authorized by the Texas Open Meetings Act, Texas Government Code Section 551.001 et seq., will be held by the School Board at the date, hour and place given in this Notice or as soon after the commencement of the meeting covered by this Notice as the School Board may conveniently meet in such closed meeting or session concerning any and all purposes permitted by the Act, including, but not limited to the following sections and purposes: Texas Government Code Section:

551.071 Private consultation with the Board's attorney 551.072 Discussing purchase, exchange, lease or value of real property 551.073 Discussing negotiated contracts for prospective gifts or donations 551.074 Discussing personnel or to hear complaints against personnel 551.076 Considering the deployment, specific occasions for, or implementation of,

security personnel or devices 551.082 Considering discipline of a public school child, or complaint or charge against

personnel 551.083 Considering the standards, guidelines, terms or conditions the Board will follow,

or will instruct its representative to follow, in consultation with representative of employee groups

551.084 Excluding witnesses from a hearing

Should any final action, final decision, or final vote be required in the opinion of the School

Board with regard to any matter considered in such closed meeting or session, then the final action, final decision, or final vote shall be either:

(a) in the open meeting covered by the Notice upon the reconvening of the public meeting;

or (b) at a subsequent public meeting of the School Board upon notice thereof; as the School

Board shall determine

Certificate of Posting

On the 8th day of September 8, 2017, this notice was made available to the public on the district website and an original copy of this notice was posted at the school district education support center at 4:00 p.m. on said date

___________________________ Secretary to Board of Trustees

Meeting Date September 12, 2017

Meeting Type

☒ Regular Meeting

☐ Special Meeting/Workshop

☐ Hearing

Date Submitted: September 5, 2017

Agenda Placement

☐ Public Hearing

☒ Open Session

☐ Executive Session

☐ Recognition

☐ Administrative Report

☒ Consent Agenda

☐ Regular Agenda

☐ Information/Discussion

Subject: Approve Minutes of the August 8, 2017 Regular Board Meeting

Executive Summary: Minutes for the August 8, 2017 Regular Board Meeting are submitted for your review.

Fiscal Impact: Cost:

☐ Recurring

☐ One-Time

☒ No Fiscal Impact

Funding Source: ☐ General Fund

☐ Grant Funds

☐ Other Funds (Specify)

Fiscal Year:

Amendment Required

☐ Yes

☐ No

Superintendent Recommendation: That the minutes for the Regular Board Meeting held on August 8, 2017 be approved as presented.

Department Submitting: Superintendent’s Office

Requested By: John P. Kelly, Ph.D.

Cabinet Member’s Approval: John Kelly, Ph.D.

Board Approval Required: ☒Yes ☐No

Board of Trustees

Agenda Item Information

5

August 8, 2017 Regular Board Meeting

Pearland Independent School District Regular Meeting of the Board of Trustees

August 8, 2017

The Board of Trustees of the Pearland Independent School District met in regular session on Tuesday, August 8, 2017 at 5:00 p.m. in the Board Room of the Administrative Offices located at 1928 North Main Street, Pearland, Texas in accordance with Chapter 551 of the Government Code.

Opening 1.0 After noting that a quorum was present, President Decker opened the meeting at 5:00 p.m.

Establishment of a Quorum

2.0 Trustee Rebecca Decker, President Trustee Charles Gooden Jr., Vice President Trustee Jeff Barry, Secretary Trustee Pam Boegler Trustee Lance Botkin Trustee Mikael Floyd Trustee Sean Murphy

Members Absent

All Present

Public Comment 3.0 – Mr. Scott Feuless, citizen, spoke regarding transgender bathroom access. Ms. Tony Carter, parent, addressed inclusiveness, particularly with regards to religious diversity. Dr. Dona Murphy, citizen, spoke in regards to Senate Bill 4 referencing Sanctuary Cities.

Closed Session 4.0 – President Decker reconvened the board in Closed Session at 5:16 p.m. in accordance with Section 551.001

A. Section 551.071 - Private Consultation with the Board's Attorney Regarding any Item Listed on the Agenda

B. Section 551.072 – Discussing purchase, exchange, lease or value of real property

C. Section 551.074 - Personnel Discussion 1. Employment of Professional and Instructional Personnel 2. Review Resignations 3. Consider Employment of Chief Financial Officer

D. 551.082 – Consider Discipline of a Public School Child, or

Complaint or Charge Against Personnel

Superintendent Dr. John Kelly participated in closed session with the board in regard to all items.

6


Assistant Superintendent David Moody participated in closed session with the board in regard to all items. Dr. Sundie Dahlkamp, executive director of HRS, also participated in closed session with the board in regard to all items.

Open Session 5.0 - The board reconvened in open session at 6:20 p.m.

Executive Council Present Recording Secretary

Superintendent Dr. John Kelly Chief Financial Officer Don Marshall Senior Assistant Superintendent Mr. Cary Partin Senior Assistant Superintendent Ms. Sonia Serrano Senior Assistant Superintendent Dr. Brenda Waters Senior Assistant Superintendent Dr. Nyla Watson Assistant Superintendent David Moody Ms. Bobbie Dawson

Action on Closed Session

6.0 – Personnel:

A motion was made by Trustee Boegler and seconded by Vice President Gooden Jr. that the board accepts and approves the Superintendent’s recommendation for Employment of Personnel as presented.

Motion carried 7-0.

A motion was made by Trustee Boegler and seconded by Vice President Gooden Jr. that the board accepts and approves the Superintendent’s recommendation to name Jorgannie Garza- Carter as Chief Financial Officer.

Motion carried 7-0. Dr. Kelly introduced Ms. Garza-Carter to the board and the audience. President Decker introduced newly hired Elementary Assistant Principals:

Veronica Rodriguez - Lawhon Elementary

Jordan Arbuckle - Cockrell Elementary

Introductory Remarks Pledge to American and Texas Flags

7.0 – Trustee Botkin led the Pledge of Allegiance to the American and Texas Flags, welcomed teachers and staff to the new school year and rendered a prayer. President Decker recognized Boy Scout Troop 446 attending the board meeting.

Board Member Activities

8.0 - No activities were shared.

7


Board Recognition 9.0 – The board recognized the following student:

Barry Miller JH student Elijah Webster (will entered DHS in the fall) - Achievements with Education in Action

The board recognized the following community member:

Dr. David Davis –named to the Texas Association of School Boards Media Honor Roll. He is also a long-time district supporter and Reporter News sports editor.

The board made a special presentation to retirees:

CFO Don Marshall – 24 years of service

PHS Head Football Coach Tony Heath – 20 years of service

Former Pearland ISD Superintendent Jim Schleider provided a unique perspective from when he hired both Mr. Marshall and Coach Heath. He also spoke regarding his relationship/experiences with each. Dr. Kelly presented awards to each honoree. The board recessed at 6:43 p.m. and reconvened at 6:55 p.m.

Consent Agenda President Decker asked if members of the board would like to

remove an item from the consent agenda. Trustee Floyd requested to remove item:

10.A.4 Secretary Barry requested to remove item:

10.A.6 Trustee Botkin request to remove item:

10.A.10 Trustee Boegler requested to remove item:

10.A.14

A motion was made by Trustee Boegler and seconded by Trustee Floyd that the consent agenda consisting of items 10.A.1, 10.A.2, 10.A.3, 10.A.5, 10.A.7, 10.A.8, 10.A.9, 10.A.10, 10.A.11, 10.A.12 and 10.A.13 be approved as presented.

Trustee Botkin then requested to remove agenda item 10.A.10. Trustee Boegler rescinded her motion.

A motion was made by Trustee Boegler and seconded by Trustee Botkin that the consent agenda consisting of items

8


10.A.1, 10.A.2, 10.A.3, 10.A.5, 10.A.7, 10.A.8, 10.A.9, 10.A.11, 10.A.12 and 10.A.13 be approved as presented.

Approve Minutes 10.A.1 That the minutes for the Regular Board Meeting held on

June 20, 2017 and Special Board Meeting on July 11, 2017 be approved as presented.

Change Date for Regular Board Meetings

10.A.2 – That the board of trustees approve the modification in the 2017-2018 school year calendar to move the scheduled Regular Board Meetings from November 14, 2017 to November 28, 2017, January 9, 2018 to January 16, 2018, March 13, 2018 to March 6, 2018 and to move the Regular Board Meeting from May 8, 2018 to May 22, 2018.

Procurement of Ice Cream Products

10.A.3 – That the Food Service Department utilize the Choice Partners’ ice cream contract with Paleteria El Pibe during the 2017-2018 school year for the procurement of ice cream products.

Procurement of Fire Alarm System and Kitchen Hood Inspection

10.A.5 - That the Maintenance and Operations Department utilize the State of Texas TXMAS contract with SimplexGrinnell LP during the 2017-2018 school year for the procurement of fire alarm system and kitchen hood inspections in the amount of $92,573.

Review/Update of Board Operating Procedures

10.A.7 – No changes were suggested.

Local Policies from Policy Review Session

10.A.8 - That the board add, revise, and delete (LOCAL) policies as indicated on the Summary of Recommendations resulting from the Policy Review Session conducted on March 1, 2017.

Local Policy DNA

10.A.9 – That the board of trustees approve the revised local policy DNA.

T-TESS Teacher Appraisal Calendar

10.A.11 – That the board of trustees approve the Teacher Appraisal Calendar for the 2017-2018 school year.

Credit for Students Based on Prior Instruction

10.A.12 - That the board approves the criterion-referenced exams to be used to earn credit by examination with prior instruction as presented.

Student Code of Conduct

10.A.13. - That the board approves the 2017-18 Student Code of Conduct as presented. Motion carried 7-0.

Consent Agenda Items Pulled for Discussion Purchasing for General Foods

10.A.4 – Trustee Floyd pulled this item to discuss students who do not have a balance in their food fund account to purchase a meal.

9


Dr. Kelly responded to the questions/concerns. Food Service Director Dorothy Simpson also responded to the concerns.

A motion was made by Trustee Murphy and seconded by Trustee Botkin that Pearland ISD Food Service Department utilize the Clear Creek Independent School District’s Interlocal Agreement for Cooperative Purchasing for General Foods & Full Service Food Distribution’s contracts with Borden, Kurz and Labatt for the procurement of milk products, bread, groceries, produce, paper and chemicals for the 2017-2018 school year.

Motion carried 7-0.

Software Licensing Renewals

10.A.6 – Secretary Barry pulled this item stating: 1) he did not see additional pricing from other vendors for

software licensing 2) asked for definition of service for each software program 3) reason for increase in the pricing.

In the future, Secretary Barry would like to see alternatives for other software programs and the purchase prices for previous years . A discussion followed with Dr. Kelly and Assistant Director of Technology Laura Reeves responding.

A motion was made by Trustee Gooden Jr. and seconded by Trustee Murphy that the board authorizes the renewal of the annual software licenses for Skyward, Munis, Citrix VDI, and Microsoft Education Enterprise Solution which are anticipated to be $605,427.

Motion carried 7-0.

T-TESS Administrator Appraiser List

10.A.10 – Trustee Botkin pulled this item for an update on how T-TESS has been received by teachers and administrators. Dr. Lisa Nixon, Dr. Sundie Dahlkamp and Laura Reeves responded.

A motion was made by Trustee Botkin and seconded by Trustee Barry that the board of trustees approve the list of certified teacher appraisers for the 2017-2018 school year.

Motion carried 7-0.

Additional Personnel 10.A.14 Trustee Boegler asked for clarification on this item and for background information. Dr. Nyla Watson responded to the questions.

A motion was made by Trustee Boegler and seconded by Trustee Botkin that the board of trustees approves the

10


staffing recommendation for the 2017-2018 school year and subsequent years contingent upon continuation of grant funding.

Motion carried 7-0.

Regular Agenda Resolution Supporting School Finance

10.B. 1 Dr. Kelly stated Trustee Mikael Floyd authored the resolution included in the agenda for board consideration. With the Texas Legislature’s Special Session underway for a total of only 30 days (at present), the resolution is best considered before final decisions are made by our state legislators on this important topic.

A motion was made by Trustee Barry and seconded by Trustee Floyd that the board approve the Resolution Concerning Public School Funding.

Motion carried 7-0. .

Administrative Reports Quarterly Investment Report

11.A. - The Quarterly Report of Investments was included in the agenda in order to comply with Chapter 2256 of the Texas Government Code which is commonly referred to as the Public Funds Investment Act.

Technology Planning/Expenditures

11.B. – Laura Reeves, assistant director of technology, discussed technology projects that have been completed to date as part of the Pearland ISD 2016 Bond and plans for the remaining proceeds. This supports District Strategic Goal 2 and aligns to World Class Goal (WCG) 4b.

Education Foundation Activities

11.C. – Pearland ISD Education Foundation Chief Foundation Officer Natalie Clogston provided a report on foundation activities and an overview of the organization’s Five-Year Strategic Plan (2017-2022) adopted by Foundation Board of Directors in January 2017.

Board Request for Agenda Items

12.0 – No requests were made.

Adjournment 13. 0 -The meeting adjourned at 8:08 p.m.

We affirm that these minutes are official, complete and correct.

Rebecca Decker

11


President

Jeff Barry

Secretary

Date Minutes Approved Date Signed by Officers

12


Meeting Type

☒ Regular Meeting


☐ Hearing


Agenda Placement

☐ Public Hearing

☒ Open Session


☐ Recognition


☒ Consent Agenda

☐ Regular Agenda


Subject: Approve Proposal Received for Fencing

Executive Summary: Bid notices were mailed to 20 vendors for the procurement of fencing by PISD on an as-needed basis. The district received competitive sealed proposals from 2 area vendors. Contract Summary:

Previous Awarded Vendor National Fence Company

Previous Contract Term September 1, 2016 through August 31, 2017

Recommended Contract Award Date September 12, 2017

Recommended Contract Term September 12, 2017 through August 31, 2018

Contract Extensions Possible 1 year extension following original term with Board approval.

Estimated 2016/2017 fencing expenditures $50,000

Please see the accompanying recap and evaluation of the proposals received.


☒ Recurring

☐ One-Time

☐ No Fiscal Impact

Funding Source:

☒ General Fund

☐ Grant Funds

☐ Other Funds

Fiscal Year:

Amendment Required

☐ Yes

☒ No

Superintendent’s Recommendation: That the board of trustees approve the proposal submitted by Detail Construction for the procurement of fencing on an as-needed basis effective September 12, 2017 through August 31, 2018.

Department Submitting: Purchasing/Connie Hill Requested By: Larry Berger

Cabinet Member’s Approval: Jorgannie Carter


Board of Trustees


13


REQUEST FOR COMPETITIVE SEALED PROPOSAL #18-0810-01

FENCING RECAP

Proposal encircled with dark outline represents recommended proposal.

VENDORDETAIL CONSTRUCTION

926 PLANTATION DR.

LEAGUE CITY, TX

FOSTER FENCE

P.O. BOX 96116

HOUSTON, TX

Chain Link Fence Pricing1. 3'-0" Chain Link (9 gauge)

Fence (with all necessary

components) $9.00 Per L.F. $17.16 Per L.F.

2. 3" O.D. end or gate post 6'-0"

high (with all necessary

components) $200.00 Each $139.00 Each

3. 3” O.D. corner or pull post 6’-

0” high (with all necessary


4. 4” O.D. end or gate post 6’-0”

high (with all necessary


5. 6’-0” Swing Gates (with all

hardware) $58.33 Per L.F. $57.00 Per L.F.

6. Tie on unit (with all fittings and

accessories included) $150.00 Per Tie On $69.50 Per Tie On

7. Gate Repairs (one foot

minimum) $50.00 Per Foot

8.Concrete or Asphalt breakout $50.00 Per Breakout $45.50 Per Breakout

9. 6’-0” Chain Link (9 gauge)




Fence Repair 50 L.F. or less $10.00 Per L.F. No Bid


Fence Repair over 50 L.F. $8.00 Per L.F. No Bid















1

14



FENCING RECAP

VENDORDETAIL CONSTRUCTION

926 PLANTATION DR.

LEAGUE CITY, TX

FOSTER FENCE

P.O. BOX 96116

HOUSTON, TX

18. 3’-0” high Walk Gate (welded

frame) $66.66 Per L.F. $72.50 Per L.F.






frame) $50.00Per L.F. $72.50 Per L.F.

22. PISD Crash Gate (price to

exclude all hardware except

hinges) $1,400.00 Each $750.00 Each

Wood Fence Pricing

23. 6’-0” high Privacy Fence (2

Rail w/ 4x4 posts) $17.00 Per L.F. $30.93 Per L.F.


Rail w/ 4x4 posts) $18.00 Per L.F. $30.93 Per L.F.


Rail w/ 4x4 posts and 2x6 rot

board) $19.00 Per L.F. $33.68 Per L.F.

26. 6’-0” high Walk Gate

(galvanized Frame) 4’-0” wide $150.00 Each $154.93 Each

27. 6’-0” high Walk Gate

(galvanized Frame) 6’-0” wide $200.00 Each $310.00 Each

Please state number of days

required to commence job once a

PISD purchase order is received

by contractor. Days: 0 Days: 10 Depending on current work loadContractor may, in the space

provided below, include any

additional rate/cost information

that may be included within a

resulting agreement. Repairs must be bid per individual needDeviations None None

2

15



FENCING

EVALUATION

Evaluation performed by:

DETAIL CONSTRUCTION

LEAGUE CITY, TX

FOSTER FENCE

HOUSTON, TX

EVALUATION CRITERIA WEIGHT

Purchase price 35 32.5 21.75

Reputation of vendor and vendor's goods or services 10 10 10

Quality of vendor's goods and services 10 10 10

Extent to which the goods or services meet district's

needs 10 10 10

Vendor's past relationship with the district or district of

similar size 10 7.5 7.5

Whether the vendor or the vendor's ultimate parent

company or majority owner has its principal place of

business in this state or employs at least 500 persons

in this state 5 3.75 3.75

Calendar days from receipt of purchase order to

commencement of work 10 10 4.5

Vendor's past record of completing work on time 10 9.25 9.25

TOTAL 100 93 76.75

16

PEARLAND INDEPENDENT SCHOOL DISTRICT CONFLICT OF INTEREST STATEMENT

FENCING

September 12, 2017 Agenda Item

Neither Connie Hill, Purchasing Director, Larry Berger, Director of Maintenance, Operations and Facilities, nor Matt Cline, Assistant Director of Maintenance have a personal financial interest, a business interest, or any other obligation or relationship that in any way creates a potential conflict of interest with the vendor who is recommended for the procurement of fencing on an as needed basis.

Connie T. Hill

c:Ztor of Purchasing

~~~ Larry Berger Director of Maintenance, Operations & Facilities

L~ . Matt Cline Assistant Director of Maintenance

Date

Date

Date

1

17


Meeting Type

☒ Regular Meeting


☐ Hearing


Agenda Placement

☐ Public Hearing

☒ Open Session


☐ Recognition


☒ Consent Agenda

☐ Regular Agenda


Subject: Approve Proposals Received for Printing Services

Executive Summary: The district received competitive sealed proposals from area vendors for printing services for procurement by PISD on an as-needed basis. The needs of the district vary from small print jobs to large print jobs. One printer may not meet all the needs of the district; and, therefore, we are recommending multiple vendors to ensure the needs are met in a cost efficient manner. Contract Summary:

Previous contracted vendors and term of contract

Various; September 1, 2015 through August 31, 2017

Recommended Contract Award Date September 12, 2017

Original Contract Term September 12, 2017 through August 31, 2018

Contract Extensions Possible 1 year extensions following original term with Board approval

2016/2017 Printing Expenditures $102,934

Please see the accompanying recap of proposals received meeting terms and conditions.


☒ Recurring

☐ One-Time


Funding Source:

☒ General Fund

☐ Grant Funds

☐ Activity Funds and Student Activity Funds

Fiscal Year:

Amendment Required

☐ Yes

☒ No

Superintendent’s Recommendation: That proposals submitted by AlphaGraphics #553, Amsterdam Printing & Litho, Inc., Birdsong Printing, City Office Supply, CopyDR, Inc., DiPuma Printing Co., Dreyfus Printing, Gateway Printing & Office Supply, Inc., Greater Dallas Press, In-House Printers, JK Graphics, Minuteman Press Pearland, Mirror Publishers, Inc., Thomas Printworks, and VN Printing be accepted effective September 12, 2017, through August 31, 2018.

Department Submitting: Purchasing/Connie Hill Requested By: Kim Hocott



Board of Trustees


18

PEARLAND INDEPENDENT SCHOOL DISTRCT

REQUEST FOR COMPETITIVE SEALED PROPOSAL # 18-0810-02

PRINTING SERVICES

RECAP

# Specification/Description 500 1000 2000 5000 10,000

1 Letterhead, letter 25% cotton, black ink

AlphaGraphics # 553 102.57$ 127.64$ 179.52$ 349.43$ 632.60$

Amsterdam Printing & Litho, Inc. # 33624 150.50$ 198.68$ 247.54$ 496.56$ 866.15$

Birdsong Printing 67.00$ 85.00$ 150.00$ 285.00$ 510.00$

City Office Supply 240.00$ 283.00$ 336.00$ 533.00$ 787.00$

CopyDR, Inc. 87.75$ 117.00$ 200.57$ 408.14$ 731.25$

DiPuma Printing Co. 98.00$ 130.00$ 198.00$ 398.00$ 698.00$

Dreyfus Printing 67.00$ 104.00$ 287.00$ 343.00$ 616.00$

Gateway Printing & Office Supply, Inc. 116.70$ 156.30$ 234.45$ 447.00$ 814.00$

Greater Dallas Press

In-House Printers 75.00$ 140.00$ No Bid No Bid No Bid

JK Graphics (2500 Copies) 143.00$ 164.00$ 257.00$ 338.00$ 658.00$

Minuteman Press Pearland 47.45$ 84.90$ 160.80$ 374.50$ 724.00$

Mirror Publishers, Inc.

Thomas Printworks 114.30$ 131.40$ 167.40$ 277.20$ 459.90$

VN Printing 105.00$ 140.00$ 280.00$ 560.00$ 1,100.00$

2 Letterhead, letter 25% cotton, maroon ink

AlphaGraphics # 553 182.92$ 277.64$ 486.52$ 1,006.93$ 1,952.60$




CopyDR, Inc. 115.55$ 154.06$ 268.91$ 586.90$ 1,056.43$





In-House Printers 75.00$ 140.00$ No Bid No Bid No Bid

JK Graphics (2,500 Copies) 143.00$ 164.00$ 257.00$ 338.00$ 658.00$

Minuteman Press Pearland 90.00$ 162.85$ 282.84$ 621.36$ 1,199.86$



VN Printing 120.00$ 160.00$ 300.00$ 580.00$ 1,150.00$

3 Business cards, std size, black ink

AlphaGraphics # 553 22.12$ 33.75$ 60.00$ 138.75$ 262.50$




CopyDR, Inc. 32.80$ 41.00$ 65.60$ 136.67$ 218.67$





In-House Printers (250 1 Color - $40.00) 70.00$ No Bid No Bid No Bid No Bid

JK Graphics (2,500 Copies - 14pt gloss 1 side) 35.00$ 44.00$ 79.00$ 99.00$ No Bid


No Bid

No Bid

N/A

N/A

N/A

1

19



PRINTING SERVICES

RECAP



VN Printing 40.00$ 60.00$ 99.00$ 150.00$ 220.00$

4 Business cards, std size, color ink

AlphaGraphics # 553 29.50$ 45.00$ 80.00$ 185.00$ 350.00$




CopyDR, Inc. 35.83$ 44.78$ 79.61$ 143.40$ 223.91$

DiPuma Printing Services 45.00$ 55.00$ 90.00$ 195.00$ 275.00$




In-House Printers (250 1 Color - $40.00) 70.00$ No Bid No Bid No Bid No Bid

JK Graphics (2,500 Copies - 14pt gloss 1 side) 35.00$ 44.00$ 79.00$ 99.00$ No Bid




VN Printing 50.00$ 75.00$ 130.00$ 180.00$ 275.00$


5 Envelopes, letterhead, #10, 20 lb., white w/window w/black ink

AlphaGraphics # 553 49.36$ 76.51$ 149.19$ 358.05$ 750.85$

Amsterdam Printing & Litho, Inc. # 02330 -

window * 24lb.113.65$ 153.42$ 275.29$ 555.16$ 923.07$


City Office Supply 280.00$ 309.00$ 381.00$ 624.00$ 1,001.00$

CopyDR, Inc. 67.39$ 105.89$ 169.43$ 255.60$ 456.15$


Dreyfus Printing (Quoted 24#) 85.00$ 109.00$ 158.00$ 305.00$ 689.00$



In-House Printers 65.00$ 94.00$ 162.00$ No Bid No Bid

JK Graphics (2,500 Copies) 89.99$ 99.99$ 154.99$ 234.99$ No Bid




VN Printing 90.00$ 130.00$ 200.00$ 390.00$ 650.00$

No Bid

No Bid

No Bid

N/A

N/A

2

20



PRINTING SERVICES

RECAP

6 Envelopes, letterhead, #10, 20 lb., white w/black ink

AlphaGraphics # 553 40.05$ 60.57$ 117.60$ 285.18$ 553.26$


regular * 24lb.105.25$ 145.02$ 260.08$ 498.34$ 832.63$



CopyDR, Inc. 61.59$ 96.79$ 154.86$ 246.36$ 451.67$










VN Printing 85.00$ 120.00$ 180.00$ 370.00$ 620.00$

7

Envelopes, letterhead, #10, 20 lb., white

w/window w/maroon or some other color ink

AlphaGraphics # 553 126.19$ 190.39$ 236.86$ 438.24$ 725.08$


window * 24lb.123.65$ 163.42$ 285.29$ 565.16$ 933.07$



CopyDR, Inc. 101.02$ 129.30$ 222.93$ 431.00$ 769.64$







Minuteman Press Pearland 230.00$ 377.36$ 664.57$ 1,488.63$ 2,902.14$



VN Printing

8

Envelopes, letterhead, #10, 20 lb., white

w/maroon or some other color ink

AlphaGraphics # 553 101.77$ 153.54$ 191.02$ 353.42$ 584.74$


regular * 24lb.115.25$ 155.02$ 260.08$ 498.34$ 832.63$



CopyDR, Inc. 100.16$ 138.00$ 214.14$ 414.00$ 730.59$




N/A

No Bid

No Bid

No Bid

N/A

3

21



PRINTING SERVICES

RECAP





Mirror Publishers


VN Printing


9 NCR forms -black ink, letter size (8.5" x 11"); 2 part

AlphaGraphics # 553 239.86$ 318.61$ 487.36$ 993.61$ 1,837.36$

Amsterdam Printing & Litho, Inc.



CopyDR, Inc. 117.75$ 168.21$ 285.45$ 588.75$ 1,046.67$

DiPuma Printing Co. 150.00$ 198.00$ 298.00$ 698.00$ 1,100.00$

Dreyfus Printing 150.00$ 258.00$ 353.00$ 622.00$ 1,020.00$

Gateway Printing & Office Supply, Inc. 140.05$ 192.45$ 291.90$ 592.65$ 1,091.00$


In-House Printers 90.00$ 165.00$ 320.00$ 780.00$ 1,540.00$



Mirror Publishers


VN Printing 150.00$ 200.00$ 320.00$ 620.00$ 1,100.00$


AlphaGraphics # 553 277.36$ 404.86$ 656.11$ 1,417.36$ 2,681.11$



City Office Supply 246.00$ 370.00$ 618.00$ 1,340.00$ 2,239.00$

CopyDR, Inc. 151.71$ 230.60$ 384.33$ 800.69$ 1,441.25$





In-House Printers 120.00$ 220.00$ 430.00$ 1,050.00$ 2,050.00$



Mirror Publishers


VN Printing 175.00$ 250.00$ 370.00$ 670.00$ 1,220.00$

No Bid

No Bid

N/A

N/A

No Bid

No Bid

No Bid

No Bid

N/A

4

22



PRINTING SERVICES

RECAP


AlphaGraphics # 553 338.61$ 527.36$ 904.86$ 2,037.36$ 3,924.86$


Birdsong Printing 150.00$ 225.00$ 410.00$ 825.00$ 1,372.00$


CopyDR, Inc. 175.00$ 289.13$ 532.00$ 1,072.58$ 1,900.00$

DiPuma Printing Co. 350.00$ 498.00$ 698.00$ 1,098.00$ 2,098.00$

Dreyfus Printing 320.00$ 438.00$ 612.00$ 1,115.00$ 1,752.00$

Gateway Printing & Office Supply, Inc. 201.50$ 308.70$ 524.20$ 1,184.00$ 2,273.00$



JK Graphics (2,500 Copies) 175.00$ 284.00$ 636.00$ 1,208.00$ No Bid

Minuteman Press Pearland 310.00$ 555.37$ 1,048.07$ 2,439.91$ 4,700.81$

Mirror Publishers

Thomas Printworks 185.00$ 370.00$ 440.29$ 685.71$ 1,092.86$

VN Printing 210.00$ 360.00$ 670.00$ 1,380.00$ 2,260.00$


AlphaGraphics # 553 406.33$ 632.82$ 1,085.83$ 2,444.83$ 4,709.83$


Birdsong Printing 180.00$ 270.00$ 492.00$ 1,031.00$ 1,975.00$


CopyDR, Inc. 217.94$ 308.75$ 592.80$ 1,235.00$ 2,470.00$

DiPuma Printing 450.00$ 598.00$ 798.00$ 1,698.00$ 2,798.00$


Gateway Printing & Office Supply, Inc. 239.00$ 393.00$ 699.00$ 1,518.00$ 2,936.00$



JK Graphics (2,500 Copies)


Mirror Publishers


VN Printing 265.00$ 650.00$ 815.00$ 1,950.00$ 2,905.00$

N/A

N/A

No Bid

No Bid

No Bid

No Bid

No Bid

5

23



PRINTING SERVICES

RECAP


13 NCR forms - black ink, 1/2 letter size (8.5" x 5.5"); 2 part

AlphaGraphics # 553 202.36$ 239.86$ 322.36$ 583.86$ 1,012.36$




CopyDR, Inc. 78.50$ 130.83$ 174.44$ 356.82$ 654.17$








Mirror Publishers


VN Printing 100.00$ 125.00$ 205.00$ 425.00$ 739.00$


AlphaGraphics # 553 221.11$ 280.36$ 410.86$ 797.86$ 1,445.86$




CopyDR, Inc. 80.07$ 131.02$ 213.52$ 450.39$ 640.56$








Mirror Publishers


VN Printing 150.00$ 195.00$ 275.00$ 590.00$ 800.00$

15 NCR forms - black ink, 1/2 letter size (8.5" x 5.5");4 part

AlphaGraphics # 553 249.86$ 342.36$ 534.86$ 1,112.36$ 2,074.86$




CopyDR, Inc. 127.88$ 184.72$ 316.67$ 692.71$ 1,146.55$








No Bid

No Bid

No Bid

No Bid

No Bid

N/A

N/A

N/A

6

24



PRINTING SERVICES

RECAP

Mirror Publishers


VN Printing 163.00$ 218.00$ 368.00$ 787.00$ 1,400.00$


AlphaGraphics # 553 299.83$ 410.83$ 641.83$ 1,334.83$ 2,489.83$


Birdsong Printing 140.00$ 187.00$ 338.00$ 683.00$ 1,050.00$


CopyDR, Inc. 115.78$ 231.56$ 370.50$ 741.00$ 1,058.57$








Mirror Publishers


VN Printing



AlphaGraphics # 553 202.36$ 239.86$ 322.36$ 583.86$ 1,012.36$



City Office Supply (4.25" x 5.5") 65.00$ 80.00$ 121.00$ 246.00$ 412.00$

CopyDR, Inc. 39.25$ 73.59$ 117.75$ 267.61$ 420.54$


Dreyfus Printing (4.25" x 5.5") 37.00$ 75.00$ 150.00$ 337.50$ 675.00$ Gateway Printing & Office Supply,Inc. (4.25" x

5.5")107.05$ 126.65$ 165.60$ 294.00$ 491.00$


In-House Printers 50.00$ 70.00$ 135.00$ 325.00$ 650.00$

JK Graphics (4.25" x 5.5" - 2,500 Copies) 40.00$ 60.00$ 110.00$ 160.00$ No Bid


Mirror Publishers

Thomas Printworks (4.25" x 5.5") 128.93$ 257.86$ 277.14$ 315.00$ 412.14$

VN Printing

No Bid

No Bid

No Bid

No Bid

No Bid

No Bid

No Bid

No Bid

N/A

N/A

7

25



PRINTING SERVICES

RECAP


AlphaGraphics # 553 221.11$ 280.36$ 410.86$ 797.86$ 1,445.86$




CopyDR, Inc. 48.04$ 90.08$ 160.14$ 343.15$ 576.50$


Dreyfus Printing (4.25" x 5.5") 44.00$ 89.00$ 160.00$ 356.00$ 712.50$ Gateway Printing & Office Supply,Inc. (4.25" x

5.5")119.40$ 149.80$ 210.10$ 366.00$ 635.05$





Mirror Publishers


VN Printing


AlphaGraphics # 553 249.86$ 342.36$ 534.86$ 1,112.36$ 2,074.86$




CopyDR, Inc. 55.42$ 103.91$ 207.81$ 415.63$ 755.68$


Dreyfus Printing (4.25" x 5.5") 55.00$ 110.00$ 203.00$ 506.00$ 1,013.00$ Gateway Printing & Office Supply,Inc. (4.25" x

5.5")127.95$ 166.05$ 242.00$ 471.15$ 843.00$





Mirror Publishers


VN Printing


AlphaGraphics # 553 299.82$ 410.83$ 641.83$ 1,334.83$ 2,489.83$



City Office Supply (4.25" x 5.5") 113.00$ 178.00$ 285.00$ 603.00$ 1,071.00$

CopyDR, Inc. 92.63$ 142.50$ 247.00$ 514.58$ 842.05$


Dreyfus Printing (4.25" x 5.5") 66.00$ 131.00$ 228.00$ 656.00$ 1,138.00$ Gateway Printing & Office Supply,Inc. (4.25" x

5.5")142.65$ 194.05$ 292.00$ 586.00$ 1,075.00$



No Bid

No Bid

N/A

No Bid

N/A

No Bid

No Bid

No Bid

No Bid

N/A

8

26



PRINTING SERVICES

RECAP

JK Graphics (4.25" x 5.5" - 2,500 Copies)


Mirror Publishers


VN Printing


21 Cost for padding

AlphaGraphics # 533



City Office Supply 5.00$ 10.00$ 20.00$ 50.00$ 100.00$ CopyDR, Inc. (Price bid is for padding the

quantity of pads shown in the headlines) 16.97$ 25.46$ 38.19$ 57.28$ 114.56$



Gateway Printing & Office Supply, Inc. N/A N/A N/A N/A N/A


In-House Printers


Minuteman Press Pearland

Mirror Publishers

Thomas Printworks (Padding up to 50 sheets

per pad up 8 1/2" x 11" sheet size)125.00$ 200.00$ 400.00$ 900.00$ 1,700.00$

VN Printing 25.00$ 40.00$ 80.00$ 200.00$ 350.00$

22 Misc. 1 page form, black ink, letter, 67# vellum

AlphaGraphics # 553 113.57$ 149.64$ 223.54$ 459.47$ 852.68$




CopyDR, Inc. 64.00$ 101.05$ 112.94$ 274.29$ 548.57$








Mirror Publishers

Thomas Printworks (Based on WHT, Blue,

Canary, Cream, Gold, Green, or Ivory)125.00$ 146.00$ 183.00$ 299.00$ 490.00$

VN Printing

23 Misc. 1 page form, black ink, 20# paper

AlphaGraphics # 553 82.30$ 96.61$ 126.62$ 228.04$ 397.09$




No Bid

No Bid

No Bid

No Bid

N/A

No Bid

No Bid

No Bid

No Bid

No Bid

N/A

No Bid

N/C

No Bid

Included above Pricing

9

27



PRINTING SERVICES

RECAP

CopyDR, Inc. 60.50$ 71.18$ 96.80$ 201.67$ 327.03$

DiPuma Printing 50.00$ 99.00$ 180.00$ 250.00$ 450.00$







Mirror Publishers


VN Printing

COMMUNICATIONS DEPARTMENT

# Specification/Description 300 2,000 4,000 12,000 29,000

24

District Newsletter - 2 printings yearly; 40,000

copies each print; 11 1/2" x 12 1/2" 12 pages

(4 f & b) 4 pages color; Adobe In-Design

format required.

AlphaGraphics # 553 (*40,000 Copies) 18,391.68$


Birdsong Printing

City Office Supply

CopyDR, Inc. (*40,000 Copies) No Bid No Bid No Bid No Bid 17,364.00$

DiPuma Printing Co.

Dreyfus Printing

Gateway Printing & Office Supply, Inc.

Greater Dallas Press (Newprint) 626.00$ 779.00$ 903.00$ 1,315.00$ 2,200.00$

Greater Dallas Press (Newprint & High Bright) 696.00$ 894.00$ 1,053.00$ 1,650.00$ 2,820.00$

In-House Printers

JK Graphics (*40,000 Copies) No Bid No Bid No Bid No Bid 17,255.00$


Mirror Publishers (*40,000 Copies) No Bid No Bid No Bid No Bid 4,281.70$

Thomas Printworks 794.00$ 1,680.00$ 1,922.40$ 3,224.90$ 6,048.80$

VN Printing (*40,000 Copies) 3,540.00$

No Bid

No Bid

No Bid

N/A

No Bid

No Bid

No Bid

No Bid

No Bid

No Bid

No Bid

10

28



PRINTING SERVICES

RECAP

COMMUNICATIONS DEPARTMENT

# Specification/Description 300 2,000 4,000 12,000 29,000

25

The Pocket Profile - 1 printing yearly; 4,000

copies; 8 1/2" x 11" 1 page (f&b) trifold 80#

glossy; 4 color; Adobe In-Design format

required.

AlphaGraphics # 553 268.51$ 793.00$ 1,497.99$ 3,357.98$ 5,273.10$


Birdsong Printing 250.00$ 489.00$ 825.00$ 1,075.00$ 1,800.00$

City Office Supply No Bid No Bid 574.00$ No Bid No Bid

CopyDR, Inc. No Bid No Bid 1,222.67$ No Bid No Bid

DiPuma Printing Co. (8 1/2" x 14) No Bid No Bid 598.00$ No Bid No Bid

Dreyfus Printing No Bid No Bid 863.00$ 1,449.00$ 2,687.00$

Gateway Printing and Office Supply, Inc. 123.85$ 547.00$ 656.00$ 1,173.00$ 2,007.05$


In-House Printers

JK Graphics No Bid No Bid 699.00$ No Bid No Bid


Mirror Publishers


VN Printing 800.00$ 2,500.00$ 4,800.00$ No Bid No Bid

26

District Christmas Cards - 1 printing yearly,

2,500 copies; 8 1/2" x 11" scored only (PISD to

provide the paper to be scored)

AlphaGraphics # 553 (*2,500 Copies - scoring

only)No Bid 101.00$ No Bid No Bid No Bid


Birdsong Printing (*2,500 Copies) Includes

envelopes & delivery to mail houseNo Bid 1,540.00$ No Bid No Bid No Bid

City Office Supply (Single Color Bk, Bl, Rd,) No Bid 246.00$ No Bid No Bid No Bid

CopyDR, Inc. (*2,500 Copies scoring only) No Bid 442.00$ No Bid No Bid No Bid

DiPuma Printing Co. (*2,500 Copies) No Bid 125.00$ No Bid No Bid No Bid

Dreyfus Printing (*2,500 Copies) No Bid 143.00$ No Bid No Bid No Bid

Gateway Printing and Office Supply, Inc.


In-House Printers

JK Graphics (*2,500 Copies) No Bid 130.00$ No Bid No Bid No Bid


Mirror Publishers

Thomas Printworks 245.00$ 494.00$ 714.60$ 1,343.00$ 2,280.00$

VN Printing (*2,500 Copies) $ 600.00 250.00$ 500.00$ 800.00$ No Bid No Bid

N/A

No Bid

N/A

No Bid

No Bid

No Bid

No Bid

No Bid

No Bid

No Bid

11

29



PRINTING SERVICES

RECAP

27

District Birthday Cards - 1 printing yearly,

2,500 copies; 5 1/2" x 8 1/2" single fold 80#

matte (color)

AlphaGraphics # 553 (*2,500 Copies) 437.70$


Birdsong Printing (*2,500 Copies) No Bid 980.00$ No Bid No Bid No Bid

City Office Supply No Bid 370.00$ No Bid No Bid No Bid

CopyDR, Inc. (*2,500 Copies) No Bid 798.80$ No Bid No Bid No Bid

DiPuma Printing Co. (*2,500 Copies) No Bid 498.00$ No Bid No Bid No Bid

Dreyfus Printing (*2,500 Copies) No Bid 705.85$ No Bid No Bid No Bid

Gateway Printing and Office Supply, Inc. 165.65$ 637.00$ 809.40$ 1,589.80$ 3,042.35$


In-House Printers

JK Graphics (*2,500 Copies) Flat/FoldNo Bid

342.50

525.00 No Bid No Bid No Bid

Minuteman Press Pearland 140.00$ $ 630.04 1,115.68$ 3,117.43$ 7,454.89$

Mirror Publishers


VN Printing 200.00$ 450.00$ 650.00$ No Bid No Bid

28

Discount given for other products and

services not specified above:

AlphaGraphics # 553 20% 20% 20% 20% 20%Amsterdam Printing & Litho, Inc. - with some

exceptions20% 20% 20% 20% 20%

Birdsong Printing

City Office Supply

CopyDR, Inc. 8% 10% 15% 15% 15%

DiPuma Printing Co.

Dreyfus Printing


Greater Dallas Press 0% 0% 0% 0% 0%

In-House Printers

JK Graphics


Mirror Publishers

Thomas Printworks

VN Printing

No Bid

No Bid

No Bid

No Bid

No Bid

No Bid

No Bid

No Bid

No Bid

No Bid

No Bid

No Bid

Custom Quote

Call for quote

N/A

12

30



PRINTING SERVICES

RECAP

ADMINISTRATION & HUMAN

RESOURCES

# Specification/Description 2,000 3,000 5,000 24,000

29

Student cumulative recordfolder: finished size

17.75" x 12"; stock 150# Springhill Manila Tag;

black ink - print 1 side; score/die cut; 2,500 -

3,000 ordered annually to restock PISD

warehouse

AlphaGraphics # 553 (*2,500 Copies) 713.86$ 844.86$


Birdsong Printing 698.00$ 798.00$ 1,125.00$ 4,752.00$

City Office Supply

CopyDR, Inc. 871.05$ 1,306.57$ No Bid No Bid

DiPuma Printing Co. 598.00$ 698.00$ No Bid No Bid

Dreyfus Printing



In-House Printers

JK Graphics


Mirror Publishers

Thomas Printworks (*300 @ 618.00, *4,000 @

999.00, *12,000 @ 1221.30, *29,000 @ 2423.35) 982.00$ No Bid No Bid No Bid

VN Printing 800.00$ 2,500.00$ 4,000.00$ No Bid

30

Recruiting Brochure - 1 printing yearly, 5,000

copies; 8 1/2 x 11, tri-fold, (f&b) full color,

glossy

AlphaGraphics # 553 1,993.92$


Birdsong Printing No Bid No Bid 1,144.00$ No Bid

City Office Supply No Bid No Bid 694.00$ No Bid

CopyDR, Inc. No Bid No Bid 1,502.08$ No Bid

DiPuma Printing Co. No Bid No Bid 598.00$ No Bid

Dreyfus Printing (5,000 Copies) No Bid No Bid 743.00$ No Bid

Gateway Printing and Office Supply, Inc. 506.30$ 553.65$ 667.80$ 1,712.60$

Greater Dallas Press (5,000 Copies) No Bid No Bid 758.00$ No Bid

In-House Printers

JK Graphics No Bid No Bid 770.00$ No Bid

Minuteman Press Pearland 512.00$ 608.00$ 776.00$ No Bid

Mirror Publishers

Thomas Printworks (*300 @ 244.00, *4,000 @

579.00, *12,000 @ 739.80, *29,000 @ 987.70)502.00$ No Bid No Bid No Bid

VN Printing No Bid

No Bid

No Bid

No Bid

Pass

No Bid

N/A

No Bid

No Bid

No Bid

No Bid

No Bid

No Bid

13

31


Meeting Type

☒ Regular Meeting


☐ Hearing


Agenda Placement

☐ Public Hearing

☒ Open Session


☐ Recognition


☒ Consent Agenda

☐ Regular Agenda


Subject: Approve Utilization of the BuyBoard Contract with Fred J Miller, Inc., for the Procurement of Band Uniforms for Pearland High School

Executive Summary: Pearland I.S.D. Board Policy Local CH states, “any single, budgeted purchase of goods or services that cost $75,000 or more, regardless of whether the goods or services are competitively purchased, shall require Board approval before a transaction may take place.” According to the district’s uniform replacement plan for band uniforms of every seven years, Pearland High School is scheduled to order uniforms this school year. Band uniforms for Pearland High School were last ordered during the 2010-2011 school year. The district would like to utilize BuyBoard Contract #507-16 with Fred J. Miller, Inc., for the procurement of 360 band uniforms at a price of $475 each for a total price of $171,000. Please see the attached quote and sketch from Fred J. Miller.


☐ Recurring

☒ One-Time


Funding Source:

☒ General Fund

☐ Grant Funds

☐ Other

Fiscal Year:

Amendment Required

☐ Yes

☒ No

Superintendent’s Recommendation: That the Board of Trustees approve the utilization of BuyBoard contract #507-16 with Fred J. Miller, Inc. for the procurement of 360 band uniforms in the total amount of $171,000.

Department Submitting: Purchasing/Connie Hill

Requested By: Thomas Bell



Board of Trustees


33


Meeting Type

☒ Regular Meeting


☐ Hearing


Agenda Placement

☐ Public Hearing

☒ Open Session


☐ Recognition


☒ Consent Agenda

☐ Regular Agenda


Subject: Approve to Utilize DIR Contract with Dell for the Procurement of Dell Desktop Computers

Executive Summary: Pearland I.S.D. Board Policy Local CH states, “any single, budgeted purchase of goods or services that cost $75,000 or more, regardless of whether the goods or services are competitively purchased, shall require Board approval before a transaction may take place.” The student desktop replacement project is a line item project approved in the November 8, 2016 Bond Election. The district currently has 1024 desktops needing replacement. Please find attached the negotiated DIR pricing for the Dell All-in-One (AIO) desktop platform. Standard DIR contract pricing would be $1,079,132 ($1,054 per unit price) for the Dell AIO’s. The negotiated DIR pricing in the amount of $588,800 ($575 per unit price) represents a cost savings of $490,332 to the district. Please see the accompanying negotiated quote from Dell.


☐ Recurring

☒ One-Time


Funding Source:

☐ General Fund

☐ Grant Funds

☒ 2016 Bond Election Funds

Fiscal Year:

Amendment Required?

☐ Yes

☒ No

Superintendent’s Recommendation: That the Board of Trustees approve the utilization of DIR contract DIR-SSD-1951 to purchase desktops from Dell in the total amount of $588,800 to support the bond student desktop replacement project.

Department Submitting: Purchasing/Connie Hill

Requested By: Greg Bartay

Cabinet Member’s Approval: Cary Partin, Jorgannie Carter


Board of Trustees


38

PEARLAND INDEPENDENT SCHOOL DISTRICT CONFLICT OF INTEREST STATEMENT

DESKTOP COMPUTERS

September 12, 2017 Agenda Item

Neither Connie Hill, Purchasing Director, nor Greg Bartay, Chief Technology Officer, have a personal financial interest, a business interest, or any other obligation or relationship that in any way creates a potential conflict of interest with the vendor who is recommended for the procurement of desktop computers.

q ___ 1-17 Connie T. Hill Date

Oat?

1

43

Meeting Date: September 12, 2017

Meeting Type

☒ Regular Meeting


☐ Hearing


Agenda Placement

☐ Public Hearing

☒ Open Session


☐ Recognition


☒ Consent Agenda

☐ Regular Agenda


Subject: Approve Resolution Amending Authorized Representatives for the Texas Local Government Investment Pool and Wells Fargo Bank

Executive Summary: The Texas Local Government Investment Pool (“TexPool/TexPool Prime”) and Wells Fargo Bank require a resolution amending authorized representatives to transact business on behalf of the District. The following staff are listed in the resolution:

• Jorgannie Carter, Chief Financial Officer • Leslie Skweres, Director of Accounting • Yvette Rogers, Accountant • Jan Crofoot, Bookkeeper


☐ Recurring

☐ One-Time


Funding Source:

☐ General Fund

☐ Grant Funds

☐ Other

Fiscal Year:

Amendment Required

☐ Yes

☒ No

Superintendent’s Recommendation: That the board approve the resolutions amending the authorized representatives to transact business with TexPool Participant Services and Wells Fargo Bank.

Department Submitting: Business Office

Requested By: Jorgannie Carter



Board of Trustees


44


Meeting Type

☐ Regular Meeting


☐ Hearing


Agenda Placement

☐ Public Hearing

☒ Open Session


☐ Recognition


☒ Consent Agenda

☐ Regular Agenda


Subject: Approve the TEA Missed School Day Waiver as a Result of Hurricane Harvey.

Executive Summary: On August 29, 2017 Commissioner Mike Morath notified superintendents in Texas that fifty-eight counties were identified by Governor Greg Abbott as disaster counties as a result of the extreme weather that occurred from Hurricane Harvey. Brazoria County was one of the counties that experienced severe flooding caused by the hurricane. Pearland Independent School District was closed for six instructional days from Friday, August 25 through Friday, September 1, 2017. School districts within the identified fifty-eight disaster counties were encouraged to apply for the TEA, Missed School Day waiver in order not to be required to make up those days missed on the school calendar.

The net result of this waiver, when approved (by TEA after board approval), is that the district will NOT have to make-up the lost days. The current school calendar will remain in effect.


☐ Recurring

☐ One-Time


Funding Source:

☐ General Fund

☐ Grant Funds


Fiscal Year:

Amendment Required

☐ Yes

☒ No

Superintendent’s Recommendation: That the board of trustees approve the Missed School Day Waiver Application in order for the district to be excused from making up the six instructional days (Friday, August 25 through Friday, September 1, 2017) missed due to Hurricane Harvey.

Department Submitting: Dr. Brenda Waters

Requested By: Dr. John Kelly



Board of Trustees


51

Application Information

Date of LEA Board of Trustees Approval

Date:

Special Instructions

Missed School Days Waiver, pursuant to TEC §25.081, allows the district or campus to request a waiver if instructional days are missed due to weather,health, safety, or other issues. This application is due no later than July. Refer to the Student Attendance Accounting Handbook 3.8.2.2 for the requiredapplication documentation to be uploaded as attachments. Note: A district may request this waiver for additional school days missed because of weather,safety, or health issues beyond the two days that must be made up with the district's two designated makeup days.

LEA Summary

LEA Attachments (0)

There are no LEA attachments.

© 2017 Texas Education Agency (TEA). All rights reserved.

waivers 2.9.0.8

Waivers

2017-2018 Application for Missed School Days Waiver Waiver ID: 41528

Category: Attendance Creator: Brenda Waters, District Editor Status: Draft

Creation Date: 9/1/2017 Approving Superintendent: Assigned To: Brenda Waters

LEA Contact LEA Information

Full Name:

Phone: Ext:

Email:

LEA: PEARLAND ISD (020908)

Address: P O BOX 7, PEARLAND, TX 77581-4209

Phone: (281) 485-3203

Campus Name Reason(s) Explanation Date

All Campuses WeatherThe Pearland Independent School District falls within Brazoria County which is withinGovernor Greg Abbott's disaster proclamation.

2017-08-252017-08-282017-08-292017-08-302017-08-312017-09-01

Page 1 of 1Printed: 9/1/2017

52


Meeting Type

☒ Regular Meeting


☐ Hearing


Agenda Placement

☐ Public Hearing

☒ Open Session


☐ Recognition


☒ Consent Agenda

☐ Regular Agenda


Subject: Approve the Interlocal Agreement/Contract Payments with the City of Pearland for the School Resource Officers (SRO’s) Program

Executive Summary: Pursuant to the authority granted by the Texas Interlocal Cooperation Act, Chapter 791 of the Texas Government Code, the proposed Interlocal Agreement with the City of Pearland provides for ten School Resource Officers and one supervisor to be utilized by the district at junior high campuses, PACE, and high schools for a nine-month period that corresponds with the district’s 2017-2018 school year plus ten additional days for training. The District will reimburse the City of Pearland for the full wages, including related overtime, and benefits provided to the SROs during the nine-month term plus ten additional days. Included in the reimbursement is equipping each SRO with a fully equipped vehicle, a handheld radio, and uniforms. The reimbursement rate for Expenses for the Term spanning 2017-2018 will be $9130.00 per officer. The projected total annual cost of this Interlocal Agreement (salaries, training and equipment) for the 2017-2018 school year is $952,533.86 which is already included in the District’s annual budget. This figure compares to a total of $935,228.43 paid in 2016-2017 (representing a 2% increase).


☒ Recurring

☐ One-Time


Funding Source:

☒ General Fund

☐ Grant Funds


Fiscal Year:

Amendment Required

☐ Yes

☐ No

Superintendent’s Recommendation: That the board approve the Interlocal Agreement with the City of Pearland to provide a total of ten School Resource Officers and one supervisor for the District’s junior highs, PACE, and high school campuses for a nine-month term that corresponds with the District’s 2017-18 adopted school calendar plus an additional ten days for training.

Department Submitting: Deputy Superintendent Requested By: John P. Kelly, Ph.D.

Cabinet Member’s Approval: Nan Weimer


Board of Trustees


53

1

INTERLOCAL AGREEMENT

BETWEEN

PEARLAND INDEPENDENT SCHOOL DISTRICT AND THE CITY OF PEARLAND

This Agreement is made this ______ day of __ ___, 2017, between the Pearland Independent School District ("District") and the City of Pearland ("City").

Pursuant to the authority granted by the "Texas lnterlocal Cooperation Act", Chapter

791 Texas Government Code providing for the cooperation between local governmental

bodies, the parties hereto, in consideration of the premises and mutual promises contained

herein, agree as follows:

WHEREAS, the contract is made under the authority of Section 791 of the Texas

Government Code; and,

WHEREAS, the parties, in performing governmental functions or in paying for the

performance of governmental function hereunder shall make that performance or those

payments from current revenues legally available to that party;

WHEREAS, the governing bodies of each party find that the subject of this contract

is necessary for the benefit of the public and that each party has the legal authority to

perform and to provide the governmental function or service which is the subject matter of

this contract; furthermore, the governing bodies find that the performance of this contract is

in the common interest of both parties; and that the division of cost fairly compensates the

performing.

NOW THEREFORE, in consideration of the foregoing premises and other good and

valuable consideration the receipt and sufficiency of which is hereby acknowledged, it is

hereby agreed as follows:

1. City will provide police officers from its police department for District to utilize as

School Resource Officers ("SROs") during the nine (9) month period that

corresponds with District's annually adopted school calendar, plus an additional ten

(10) days (the "Term"), excluding any summer sessions. All SROs will be equipped

with police vehicles unless District requests otherwise in writing.

2. District will reimburse to City the full wages, including related overtime, and benefits

("Compensation") that City pays to or provides for the SROs during the Term. The

Compensation reimbursement will be invoiced monthly by City and shall be paid by

District within thirty (30) days of receipt of each invoice.

54

2

3. District will also reimburse City for operational expenses attributable to each SRO,

including without limitation the costs of training and equipping each SRO with a

police vehicle, a handheld radio, and uniforms. The reimbursement rate for

expenses for the school term spanning 2017-2018 will be $9,130.00 per officer.

Expenses reimbursement will be invoiced by City in October of each year and shall

be paid by District within thirty (30) days of receipt of said invoice.

4. City will provide eleven (11) SROs to District, comprised of ten (10) Police

Officers and one Supervisory Officer. District may unilaterally adjust the number

of SROs provided by City by notifying City of such change in writing no later than

April 1 prior to the start of the Term. If either party wishes to change the number of

SROs after April 1, such change shall only be effective if mutually agreed

upon in writing by both parties. If the number of SROs is changed, District's

billing will be adjusted on a pro rata basis. Absences by officers assigned to

District as SROs shall be covered by City's temporarily assigning other police

officers for the duration of said absence.

5. The term of this Agreement shall be for one (1) year, commencing on the effective

date reflected herein, terminating on the same day of the year 2018. District will

reimburse City for Compensation and Expenses incurred for SROs up to the

effective date of termination of this Agreement.

6. City and District agree that City in performing this Agreement shall act as an

independent contractor and shall have control of its own work and the manner in

which it is performed. District will have the right to allocate the SRO positions

amongst District's various facilities as it sees fit, but City will control assignment of

specific officers to those positions and will maintain supervisory control over all

SROs in the performance of their duties as peace officers.

7. Nothing herein shall be deemed in any manner to constitute a waiver of sovereign,

governmental, or any other immunity or affirmative defense that may be asserted by

District or City. Nor shall this agreement be in any manner construed to create a

cause of action for the benefit of any person not a party to this Agreement, or to

create any rights for the benefit of any person not a party to this Agreement no

otherwise existing at law.

8. No assignment by a party hereto of any rights under or interests in this Agreement

will be binding on another party hereto without the written consent of the party

sought to be bound; and specifically but without limitation moneys that may become

due and moneys that are due may not be assigned without such consent (except to

the extent that the effect of this restriction may be limited by law), and unless

specifically stated to the contrary in any written consent to an assignment no

assignment will release or discharge the assignor from any duty or responsibility

under this Agreement.

55

3

9. Whenever possible, each provision of this Agreement shall be interpreted in such manner as to be effective and valid under applicable law, but if any provision of this Agreement is prohibitive or invalid under applicable law, such provision shall be ineffective to the extent of such provision or invalidity, without invalidating the remainder of such provision or the remaining provisions of this Agreement.

10. This Agreement shall be construed and enforced in accordance with and governed by the laws of the State of Texas.

11. This Agreement and all obligations created hereunder shall be performable in

Brazoria, Fort Bend and Harris Counties, Texas.

In witness whereof, the parties have hereunto set their hands and signatures on the date first above mentioned.

Pearland lndependent School District By:

John P. Kelly, Ph.D. Superintendent of PISD Schools

City Of Pearland, A Texas municipal corporation

By: Clay Pearson City Manager

56

4

STATE OF TEXAS

BRAZORIA COUNTY

This instrument was acknowledged before me on this _____ day of ______________, 2017, by John P. Kelly, on behalf of Pearland Independent School District.

STATE OF TEXAS

BRAZORIA COUNTY

This instrument was acknowledged before me on this _____ day of ______________, 2017, by Clay Pearson, City Manager of the City of Pearland, a Texas home rule municipality, on behalf of said municipality.

Notary Public, State of Texas

My Commission Expires:

57

Operating Cost per Officer

0.670498084

Prorated

for 175 school days

406 272

594 398

4,415 2,960

520 349

757 508

831 597

583 391

980 657

127 85

4,343 2,912

13,556 9,130

Total Annual Operations Cost for 11 Officers $100,430

Budgeted Operating Costs (for table above)

49,665

11

4,415

0

0

3,840

4,000

35,000

6,825

0

49,665

Salary & Benefit Costs

Total Salary & Benefits projected by City, 175 School Days $802,638.28

Additional 10 Day Training Cost per Agreement $49,466.58

Total Estimated Salary & Benefits for 2017-2018 School Year $852,103.86

Total Estimated Personnel and Operations Cost for 2017-2018 $952,533.86

CITY OF PEARLAND

SRO PERSONNEL AND OPERATIONS COSTS - FY2018

FY2018

Estimated

Expenses

Operating Costs

Number of Budgeted Personnel

FY2018 Budget

Law Enforcement Liability Ins.

Automobile Insurance

Operating Cost per Officer (from table below)

Laptop ($2600/5) - [Cost divided by anticipated life, years]

Mobile Radio ($5300/7)

Portable Radio ($5815/7)

Body Camera ($1750/3)

Operating Cost Share per Officer

Radio Airtime ($980/yr)

Ballistic Vest ($635/5)

Car ($30400/7)

Total Operating Cost per Officer

TCLEOSE Training

Operating Costs - Total

Hardware

Office Supplies

Cell Phone

Wearing Apparel

Motor Vehicle

Professional Development

58


Meeting Type

☒ Regular Meeting


☐ Hearing


Agenda Placement

☐ Public Hearing

☒ Open Session


☐ Recognition

☒ Administrative Report

☒ Consent Agenda

☐ Regular Agenda


Subject: Approve the Guaranteed Maximum Price (GMP) Amendment No. 1 to the Contract with Durotech, Inc. for Services Related to the Pearland JH West 2016 Bond Project

Executive Summary: At the March 21, 2017 meeting the Board of Trustees approved Durotech, Inc. to provide Construction Manager at Risk (CMAR) services for Bond Packages C and D through a formal Request for Qualifications process. A contract for preconstruction services was subsequently executed providing for design and bidding phase services by Durotech. Amendment No. 1 is to provide construction phase services related to re-routing of utilities, construction fencing, and miscellaneous renovations to accommodate student circulation in advance of the main construction portion of the project. It is anticipated that a GMP for the main construction portion will be recommended for approval at the December 2017 Board meeting. The GMP amount is based on the attached proposal from Durotech and recommendation letter from Stantec Architects which is within the budget allocated in the bond for this project. Durotech solicited proposals from subcontractors based on the drawings prepared by Stantec Architects. The GMP contract was prepared based on the bids from the selected subcontractors.


☐ Recurring

☒ One-Time


Funding Source:

☐ General Fund

☐ Grant Funds

☒ Other Funds (Specify) 2016 Bond Funds

Fiscal Year:

Amendment Required

☐ Yes

☒ No

Superintendent’s Recommendation: That the board approve the Guaranteed Maximum Price (GMP) Amendment No. 1 to the Contract with Durotech, Inc. for a sum not-to-exceed $312,874 for services related to the Junior High West 2016 Bond Project, and authorize the Superintendent or his designee to execute the Amendment and any other necessary documents on behalf of the school district.

Department Submitting: Facilities/Don Tillis

Requested By: Don Tillis

Cabinet Member’s Approval: Cary Partin


Board of Trustees


59

September 5, 2017 File: 214000507

Attention: Mr. John Posch Director of Bond Program Construction Pearland I.S.D 1928 N. Main Pearland, TX 77581

Dear Mr. Posch,

Reference: Guaranteed Maximum Price for Pearland Junior High West Phase 1

On August 8, 2017, Durotech, Inc. received sub-contractor and vendor proposals for Junior High West Phase 1 Package. These proposals were based on the contract documents provided by Stantec.

Based on this information, Durotech, Inc. presented a proposed GMP in the amount of Three Hundred Twelve Thousand Eight Hundred Seventy-Four and Zero Cents ($312,874.00).

Stantec recommends approval of this GMP amount to Pearland ISD. Pending the approval of this GMP, Durotech, Inc is ready to begin construction around November 1, 2017. Stantec is also available to help respond to any Board questions or comments on the GMP.

Thank you for the continued trust in Stantec on this project and we look forward to the successful completion of this project.

Regards,

Laura Sachtleben, AIA, LEEP AP

Laura Sachtleben, AIA, LEED AP Principal Phone: (713) 548-5880 [email protected]

Attachment: None

c. Laura Carrera, AIA

60

1

11931 Wickchester Lane ● Suite 205 ● Houston, Texas 77043-4501 Phone: 281.558.6892 ● Fax: 281.496.5637

Date: August 11, 2017

Mr. John PoschDirector of Bond Program ConstructionPearland I.S.D1928 N. MainPearland, TX 77581

Re: Guaranteed Maximum Price for Pearland Junior High West & Sablatura Middle School Additions & Renovations – Phase 1

Dear Mr. Posch:

Durotech, Inc. received sub-contractor and vendor proposals for the Phase 1 Package on August 08, 2017 based on the drawings and specifications prepared by Stantec Architects. The GMP is based on the following documents:

1. Drawings & Specifications Dated July 19, 2017

Based on the review of sub-contractor proposals, the total GMP for Phase 1 Package is as follows:

Phase 1 $312,874

We look forward to the opportunity of serving Pearland I.S.D in the construction of the Phase 1 project. Thank you for allowing us to be a partner with Pearland I.S.D.

Thanking you.

Sincerely,

Steve PercivalPresidentDurotech, Inc.

61


Meeting Type

☒ Regular Meeting


☐ Hearing

Date Submitted: August 24, 2017

Agenda Placement

☐ Public Hearing

☒ Open Session


☐ Recognition


☒ Consent Agenda

☐ Regular Agenda


Subject: Approve Deductive Change Order and Final Payment for the Pearland High School Mechanical, Electrical and Plumbing (MEP) Upgrades

Executive Summary: In accordance with Policy CV (LOCAL), final payments for construction work in the district shall not be made until the work has been completed and accepted by the Board.

The board contracted with Comex Corporation in March, 2015 to conduct renovations related to the mechanical, electrical and plumbing (MEP) systems at Pearland High School. The project is complete and the contractor has submitted a deductive change order in the amount of $981,786.00 along with an invoice for final payment in the amount of $800,366.15. After accounting for the final payment, the project is $981,786.00 under the approved budget of $16,989,109. This project was funded with the sale of the Series 2014 Bonds which provided the district with $34,323,623. The total cost of renovations at Pearland High School along with the renovations and additions at Carleston and Lawhon Elementary Schools have a total projected cost of $39,656,493 with the difference of $5,332,870 being funded from the reserves of the General Fund. With the Pearland High School renovations now complete and the Lawhon and Carleston projects nearing completion, it appears the amount needed from the reserves of the General Fund will be an amount closer to $2 million.


☐ Recurring

☒ One-Time


Funding Source:

☐ General Fund

☐ Grant Funds

☒ Other Funds (Food Service Fund)

Fiscal Year:

Amendment Required

☐ Yes

☒ No

Superintendent’s Recommendation: That the board approves Change Order Number 1 in the deductive amount of $981,786.00 and authorizes final payment to Comex Corporation for the mechanical, electrical and plumbing renovations at Pearland High School.

Board of Trustees


62

Department Submitting: Business Office and Maintenance Department

Requested By: Don Marshall, Jorgannie Carter and Larry Berger

Cabinet Member’s Approval: Don Marshall/ Jorgannie Carter


63


Meeting Type

☒ Regular Meeting


☐ Hearing


Agenda Placement

☐ Public Hearing

☒ Open Session


☐ Recognition


☐ Consent Agenda

☒ Regular Agenda


Subject: Consider Resolution Concerning Employee Pay Decisions Relevant to Hurricane Harvey School District Closures

Executive Summary: In accordance with local policy DEA, the administration submits the attached resolution for consideration by the Board of Trustees. Essentially, the resolution allows salary/payment to all employees for the dates/times missed because of the closure of our schools from August 25 to September 1, 2017.

Furthermore, the resolution provides additional pay to those critical wage earning staff who were required to work during this same period of time.

Specifically, policy DEA Local states:

During an emergency closing for which the workdays are not scheduled to be made up at a later date, all employees shall continue to be paid for their regular duty schedule regardless of whether the employees are required to report to work. The Board shall, by resolution or other Board action, set the parameters for payment during closings and reflect the purpose served by the expenditure. Nonexempt employees who are required to work during an emergency closing for a federally declared disaster shall be paid at the rate of one and one-half times their regular rate of pay for all hours worked up to 40 hours per week. Overtime for time worked over 40 hours in a week shall be calculated and paid according to law. The Superintendent or designee shall approve payments and ensure that accurate time records are kept of actual hours worked during emergency closings.


☐ Recurring

☐ One-Time

☒ No Fiscal Impact (If approved)

Funding Source:

☐ General Fund

☐ Grant Funds


Fiscal Year:

Amendment Required

☐ Yes

☒ No

Superintendent’s Recommendation: That the Board approves submission of the required waiver for missed instructional time due to Hurricane Harvey consisting of August 25 and August

Board of Trustees


66

28-September 1, 2017.

Department Submitting: Superintendent

Requested By: Dr. Brenda Waters

Cabinet Member’s Approval: N/A


67

RESOLUTION OF THE BOARD OF TRUSTEES

OF THE PEARLAND INDEPENDENT SCHOOL DISTRICT

WHEREAS, the Pearland Independent School District Board of Trustees recognizes that

the territory included in the Pearland Independent School District recently suffered inclement

weather conditions associated with Hurricane Harvey and,

WHEREAS, pursuant to cooperative efforts with state and local officials to prepare for

the impending hurricane including winds, storm surge, precipitation and hazardous road

conditions, Pearland Independent School District closed operations beginning on Friday, August

25, 2017, and the subsequent days that followed until Tuesday, September 5, 2017.

WHEREAS, Pearland Independent School District will only need to make-up the missed

instructional minutes when the weather closure exceeds the additional instructional minutes

embedded in the 2017-2018 Instructional Calendar.

WHEREAS, the Board of Trustees of the Pearland Independent School District seeks to

retain its employees and facilitate efficient operation of educational activities; and,

WHEREAS, the Board of Trustees of the Pearland Independent School District finds that

compensating employees for work days missed as a result of inclement weather and hurricane

conditions serves an important public purpose in that continued retention of such employees shall

enable the school district to continue efficient operation educational activities; and,

IT IS THEREFORE:

RESOLVED that the Board of Trustees of the Pearland Independent School District

hereby authorizes the administration to compensate all employees for days when the District was

closed due to inclement weather and hurricane conditions at their regular hourly or daily rate of

pay, according to the duty schedule they would have otherwise worked;

FURTHER RESOLVED that the Board of Trustees of the Pearland Independent School

District hereby authorizes the administration to compensate those employees who were required

to report to duty on Friday, August 25, 2017 and subsequent days followed until the time the

district was open and fully operational at the rate of pay specified in local policy DEA in addition

to the pay all employees will receive.

CERTIFICATE FOR RESOLUTION

I hereby certify that the foregoing resolution was presented to the Board of Trustees of

the Pearland Independent School District during a scheduled Board Meeting on September 12,

2017. A quorum of the Board of Trustees being then present, it was then duly moved and

seconded that the resolution be adopted, and such resolution was then adopted according to the

following vote:

68

Ayes: _ Nays: _ Abstentions: ----

To certify which, witness my hand and the official seal of the District this12th day of September,

2017.

Rebecca Decker

President, Board of Trustees

69


Meeting Type

☒ Regular Meeting


☐ Hearing


Agenda Placement

☐ Public Hearing

☒ Open Session


☐ Recognition


☐ Consent Agenda

☒ Regular Agenda


Subject: Discuss/Consider Issues Related to Hurricane Harvey Recovery Effort

Executive Summary: This item allows the Board to discuss issues related to the district’s response in the wake of Hurricane Harvey and to make any board motions related to this item.


☐ Recurring

☐ One-Time


(Not Yet Known)

Funding Source: ☐ General Fund

☐ Grant Funds


Fiscal Year:

Amendment Required

☐ Yes

☐ No

Superintendent’s Recommendation: The Board has the opportunity to discuss school related issues relevant to the district’s operations in the aftermath of Hurricane Harvey. In the event that a board level decision is needed on this topic, this item allows the board to take that action.

Department Submitting: Superintendent

Requested By: Superintendent Cabinet Member’s Approval:

Board Approval Required: ☐Yes ☐No

Board of Trustees


70


Meeting Type

☒ Regular Meeting


☐ Hearing


Agenda Placement

☐ Public Hearing

☒ Open Session


☐ Recognition


☐ Consent Agenda

☒ Regular Agenda


Subject: Consider the Purchase of School Buses and the Associated Senate Bill 693 Related to Seat Belts for New Buses

Executive Summary: The Transportation Department recommends the purchase of seven school buses (One [1] 54 passenger-wheel chair accessible and six [6] 71-77 passenger) . See attached information on specifications and costs.

In addition: During the Texas Legislature session of Spring 2017, Senate Bill 693 was passed into law. The law requires that school districts purchase all new school buses with lap/shoulder belts included. Alternatively, the law requires school boards to pronounce that doing so presents a financial hardship.

Here is some relevant information to consider for Pearland ISD:

In 2007, a similar bill was passed. But the legislators wisely ruled that school districts must comply ONLY IF the legislature provided the funds for that purpose. Unfortunately, the new law removes that stipulation – and requires school districts to “find the money”, thereby resulting in an unfunded law if implemented.

Adding seat belts to some buses and not to those already purchased presents problems. Transportation estimates the total cost for outfitting every existing and new bus with seat belts is approximately $3 million. This includes both retro-fitting costs and the decrease in the number of available seats when such belts are installed - thereby requiring more buses and more drivers.

Specifically our Transportation Director has calculated we would need 28 new buses to meet current ridership levels if seat belts are installed on all buses plus the cost of hiring additional drivers for those buses would be approximately $21,000 per driver.

With regard to a study on seat belts for school buses and their impact on reduced seating and other issues, see: http://www.ncbussafety.org/download/3PointBelt_NCSU_Final%20Report.pdf. While the study sees positive benefits with regard to out-of-seat behavior improvements, there are significant problems with getting students to use them, with the additional costs for retrofitting buses and with the greatly diminished seating capacity.

School buses are already considered the safest form of transportation on the road. Various studies have demonstrated mixed results as to whether seat belts on buses are demonstrably safer for the variety of accidents that might occur. For example, some have cited the HISD school bus accident in which two students were killed. In that particular case, seat belts were available on the bus but weren’t worn – and it isn’t certain whether

Board of Trustees


71

http://www.ncbussafety.org/download/3PointBelt_NCSU_Final%20Report.pdf

seat belts would have helped or hindered in that accident.

In the event of a fire or water emergency or if the bus is hit by a large vehicle, some predict students could be trapped by the belts. Some bus officials are concerned that students will mis-use the belts as “weapons” against others.

Even districts which have attempted to place seat belts on buses have incurred funding difficulties. For example, Houston ISD made that decision in 2015 and has been able to install the belts on only about 50% of their buses to date. This creates perceived inequities among the different bus routes for that district.

If the legislature was to provide $3 million for student safety, there are other higher priority items that could help the district, particularly in the wake of Hurricane Harvey.

We are therefore recommending the purchase of 7 new school buses (One [1] 54 passenger-wheel chair accessible and six [6] 71-77 passenger) at a total cost of $702,662.00, excluding the cost for seat belts – which would otherwise add $46,787.00 to the price.


☒ Recurring

☐ One-Time


Funding Source:

☒ General Fund

☐ Grant Funds


Fiscal Year:

Amendment Required

☐ Yes

☒ No

Superintendent’s Recommendation: That the Board approves the purchase of seven (7) new school buses (One [1] 54 passenger-wheel chair accessible and six [6] 71-77 passenger) at a total cost of $702,662.00. Furthermore that the Board votes NOT to purchase and install seat belts on new buses, recognizing that in the wake of Hurricane Harvey, there are greater student safety needs for the strained fiscal resources of the district.

Department Submitting: Superintendent Requested By: Superintendent (Purchase of Buses) and Texas Legislative (Seat Belts)

Cabinet Member’s Approval:


72

LONGHORN BUS SALES 6921 Homestead Rd. Houston, Tx. 77028

713-631-9306 Fax 713-631-4634

PEARLAND ISD

Date: September 8, 2017

Body Manufacturer: IC Corp Model: C2608 2019

Chassis Manufacturer: IC Corp Model: PB 105 2019

Capacity: 54 Passenger - 4 w/c positions

Price/Unit: $105,404.00 Number of units: 1 Total: $105,404.00

Standard Body Specifications Chassis Specifications

78” headroom standard Engine: Cummins ISB 6.7

Fire resistant seating Horsepower: 240

Intermittent windshield wipers and washers Torque 560 ft-lb

Seat centers on 27” spacing Wheelbase: 218”

Upgrade first aid kit and body fluid clean-up kit Alternator: 325 amp high output

Full insulation - roof & sides Transmission: Allison 3000 w/5yr warranty

Complete body undercoating Brakes: Full air antilock

Fire extinguisher Front axle: 10,000#

Rubber flooring throughout Black Rear axle: 19,800#

Triangle reflectors (3) Tires: 255/75R 22.5H

Aluminum aisle strips Fuel tank: 65 gallon BTR

90,000 BTU front heater/defrost system Power steering

School bus yellow paint Tilt steering

Two full rows interior dome lights Tachometer

Rear view mirror inside (10 x 30) Warning buzzers

Cross over mirror bus boy Auto. slack adjusters

Rear view mirrors (2) “Roscoe” motorized

Fan drivers defog

Moisture ejectors

Air ride suspension

Emergency door buzzer and hold-back device Battery system 3-12 volt 1950 CCA

State spec LED light pkg. Power source 12V

Three-step riser

National hi-back air ride driver’s seat

Drivers three point seat belt with retractor

Two “Transpec” roof hatches

Four emergency K/O windows, vertical hinge

Reflectorized air stop arm

Flat floor

Monitor, post trip inspection

Light, exterior, check

73

Body Options Included Chassis Options Included

Entrance air door outward opening

Reflective material Cruise control

Vandalock security system Hour meter gauge pkg.

Sound abatement insulation Daytime running lights

Seat belts 16 sets Hand throttle

5/8” Marine plywood over steel floor Warranty - towing: 24/unlimited $550 max

Dark tinted/laminated safety glass 2 way radio XPR 5550E

Crossing Gate Spheros 136,000 BTU AC System W/warranty

White roof REI Camera System

Upholstery, prevaill, (Blue)

Interior paint (gray)

Full Track mounted seats, 2 Child seats

4 w/c positions “Sure-Lok” retractable

Lift - w/c model “Braun” NL919FIB 1000 lb

Drivers compartment

PDI

DOT inspection

Lettering

Weight Slip

Govern speed at 65mph

AM/FM/CD/PA system (installed)

Strobe Light

Estimated delivery: 100-130 Days ARO F.O.B. Pearland, Tx

Both body and chassis specifications meet or exceed Texas School Bus

Specification # 10-SB-17 for 2017.

Authorized Signature__________________________

BUY BOARD PRICING

COOP Fee not included, please add $800

74

LONGHORN BUS SALES 6921 Homestead Rd. Houston, Tx. 77028

713-631-9306 Fax 713-631-4634

PEARLAND ISD

Date: September 8, 2017

Body Manufacturer: IC Corp Model: C3402 Conventional 2019

Chassis Manufacturer: IC Corp Model: PB105 2019

Capacity: 77-71 Passengers

Price/Unit: $ 99,543.00 Number of units: 6 Total: $597,258.00

Standard Body Specifications Chassis Specifications

78” headroom standard Engine: Cummins ISB 6.7

12 rows of fire resistant seating H/B Horsepower: 240

Intermittent windshield wipers and washers Torque 560 ft-lb

Seat centers on 27” spacing Wheelbase: 276”

Upgrade First aid kit and body fluid clean-up kit Alternator: 325 amp hi-output

Full Insulation Roof & Sides Transmission: AT 3000 5 yr warranty

Complete body undercoating Brakes: Full Air

Fire extinguisher Front Axle: 10,000#

Rubber flooring throughout Black Rear Axle: 19,800#

(3) Triangle Reflectors Tires: 11R 22.5 RR15

Aluminum aisle strips Fuel Tank: 100 Gallon with Barrier

90,000 btu front heater/defrost system Battery System 3-12volt 1950 CCA

School bus yellow paint Air Ride Suspension

Two full rows interior dome lights Tachometer

Rear view mirror inside (10 x 30) Warning buzzers

Mirrorlite Cross Over Mirrors HD Auto. Slack Adjusters

Rear view mirrors (2) Roscoe motorized Auto. Moisture Ejectors

Emergency door buzzer and hold-back device Power Steering Tilt

National hi-back air suspension driver’s seat Power Source 12V

Drivers three point seat belt with retractors

Three-step riser

Two Specialty roof hatches

Reflectorized stop arm

Four emergency K/O windows, vertical hinge

Warning light LED strobing type

State Spec LED light pkg.

Monitor, Post Trip Inspection

Light, Exterior, Check, Pre Trip

Drivers Dome Light, separate switch

75

Body Options Included Chassis Options Included

Interior paint Gray Bendix 4-Channel ABS Brake System

Reflective Material Daytime Running Lights

Vandalock Security System Locking Throttle

Sound Abatement Insulation Cruise Control

White Roof Warranty Towing: 24/150K $550 max

5/8” Marine plywood Over Steel Floor Seat Belt Cutter

Dark Tinted/Laminated Safety Glass DOT Speed @ 65 mph

Crossing Gate Spheros 136,000 BTU W/warranty

Drivers Area Defrost Fan Left 2-way radio XPX 5550E

Strobe Light REI Camera System

Air Door outward opening

Drivers Compartment

Stop Arm Transpec Ele.

Black window frames

Blue Upholstery

Estimated delivery time: 100-130 Days ARO F.O.B: Pearland, Tx

Both body and chassis specifications meet or exceed Texas School Bus Specification # 070-SB-

17 for 2017.

Authorized Signature__________________________

BUY BOARD PRICING

COOP Fee not included, please add $800

76

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