Park City Soccer Club Annual General Meeting - 2014 1.

Park City Soccer ClubAnnual General Meeting - 2014

1

ROLL CALL

Board Members

Team Representatives


PCSC BOARD MEMBERS*President: Paul Baniewicz*Vice President: Hans Dellenbach*Treasurer: Ed Shagen*Secretary: Darcy Tsandes*At Large: Patrick ObrienRegistrar: Jana DaltonAdministrator: Ceci LauferScheduler: Andrea TerwillegarCoaching Director: Bob MartinTournament Director: Shelley Gillwald

*Voting Members


PCSC TEAM REPRESENTATIVES GIRLS BOYS

U10 – Shawna McCall & DJ Glusker U9 RED – Mary Jane Brain & Hans Dellenbach U11 RED – Anne Bellew & Lars Johansen U9 WHITE – Ashley Hopkins & Maggie Sheppard U11 WHITE – Janet Whittaker & Chris Stoll U10 RED – Ted Tsandes & Ed Shagen U12 – Jana Dalton & Dennis Hoglin U10 WHITE – Chris Campbell & Jason Travis U13 – Paul Baniewicz & Holly Young U12 – Gary Clifton & Joe Spink U14 – Lori Forchic & Nic Owen U13 – Lew Stringer & Patrick Obrien U18 – Katherine Shumate U14 – Petra Wells & Cheryl White

U15 – Leslie Staples


NOTIFICATION of 2013 PCSC AGMFrom: Park City Soccer Club Sent: Wednesday 2/26/14 7:45 AM ***PLEASE MARK YOUR CALENDARS***

The Annual General Meeting for the Park City Soccer Club has been scheduled for 6:00 pm on Wednesday, March 26th, 2014 at the Trailside Park Offices (Conference Room). Anyone interested is welcome and encouraged to attend this meeting.

For matters requiring a vote, i.e. Board Member election, changes in Bylaws, etc., each affiliated Club team (i.e. GU-11, BU-14 etc.) must have in

attendance TWO Team Representatives. These representatives shall serve a one-year term and can either be elected by their respected team’s members (1 vote per team player) or appointed by the Team Manager in the event no team representatives are elected.

The Team Manager(**IMPORTANT**) is then required to register the elected or appointed Team Representatives with the Club Secretary (Darcy Tsandes

– [email protected]) at least 72 hours in advance (by 6:00 pm on Sunday, March 23rd, 2014) of the AGM meeting. If Team Representatives are NOT registered in a timely manner, the affiliated team shall forfeit their participatory votes.

If you wish to have a say in voting matters concerning your child, your team, and the Park City Soccer Club, please notify your team manager and plan on attending the AGM on March 26th.

Darcy TsandesPCSC Secretary


ACCEPTANCE of 2013 AGM MINUTES

Minutes are posted on parkcitysoccer.orgMotion to approve?

Second of the motion?Vote


2014-15 SCHEDULE OVERVIEWCommunity Information Meeting: Tuesday , May 6th--2014X-League (U9/U10) Tryouts: May 19th – May 23rd –2014Comp League (U11-U18) Tryouts: May 27th – May 30th –2014Club Registration Meeting: Monday , June 2nd--2014

Summer Training ScheduleAll X-League, Comp League & High School Teams

• Summer Tournament Play: June – Labor Day 2014• PCSC Summer Camp: June 23rd – 26th, 2014• Summer Drop-in/Functional: July – August 2014• Park City Extreme Cup: July 31st - August 2nd, 2014• PCSC Academy Camp #1: August 5th – 8th, 2014• PCSC Academy Camp #2: August 11th – 14th, 2014• Summer Training: June – August 2014

**High School Girls teams train through late July due to eligibility rules**


2014-15 SCHEDULE OVERVIEWFall Training Schedule

X-League, Comp & High School Boys Teams

• Fall Game Season: Mid August – Mid October--2014

• Fall Academy: September – December--2014

• Fall Tournament Play: Mid October--2014-Boys State Cup Mid October--2014

Winter Indoor Training ScheduleAll X-League, Comp & High School Teams

• Winter Tournament Play: November 2014 – February 2015• Indoor Training – Session 1: December 2014• Indoor/Outdoor Training – Session 2: January – March 2015

**High School Boys teams train through President’s Day due to eligibility rules**


2014-15 SCHEDULE OVERVIEWSpring Training Schedule

X-League, Comp & High School Girls Teams

• Indoor/Outdoor Spring Training Feb – March--2015• Spring Game Season: March – Mid May--2015• Spring Academy: February – Mid May--

2015• Spring Tournament Play: March – May--2015

-Girls State Cup May 2015


UNIFORMS

--All PCSC players are required to purchase full uniform kits for 2014-16 seasons (Jerseys--Shorts--Socks--Jacket)

--3rd year of 6 year uniform cycle per contract with Adidas--There will be pricing options available based on a player’s

need for a new backpack and warm-up pants--Exact pricing options will be available at try-outs in May--$250 - $300 estimated pricing for entire uniform kit


UNIFORM FUNDRAISERAs part of PCSC Month in May, PCSC has partnered with Travel

Clean Car Wash to sell as many $35 cards as possible. 40% of all proceeds sold will go towards reducing the required uniform costs for next year.


Individual Player Incentives 1st Player Prize $350- Gift Card 2nd Player Prize $250- Gift Card 3rd Player Prize $150- Gift Card

Team Incentives 1st 100% 2014/15 Tournament fees 2nd 75% 2014/15 Tournament fees 3rd 50% 2014/15 Tournament fees

PCSC SPIRITWEAR


TOURNAMENTS

--Tournament Play is at the discretion of each individual Team, Coach and Coaching Director

--Club Program Fees cover the entry fees for the PC Extreme Cup and one more tournament throughout the year

--Travel expenses for tournaments are additional and not included in Club Program Fees


PCSC PROPOSED PROGRAM FEES 2014-15U7-U10 ACADEMY PROGRAM

$275/SEASON---FALL AND SPRINGX-LEAGUE

U9---$1100U10---$1400

FULL-YEAR COMPETITIVE PROGRAMU11-U14---$1400

HIGH SCHOOL AGE PROGRAMU15-U18---$1000

PRACTICE ROSTERU9-U18---$50/MONTH

*A $200/family Volunteer Deposit will be added to the program fees for all rostered players. This deposit can be earned back by completing club volunteer hours throughout the year.


WHAT DO PROGRAM FEES INCLUDE?


Coaching Fees

Outdoor Field Fees

Indoor Facility Fees

Referee Fees

PCSC Summer Camp

Functional Trainings

Drop-in Sessions

UYSA Registration Fees

PC Extreme Cup Team Entry

1 Team Tournament Entry

Specialized Trainings

Equipment Fees

VOLUNTEER INCENTIVE PROGRAMThe success of PCSC is dependent upon each family being committed and supporting Club sponsored activities—especially the Park City Extreme Cup—through completion of volunteer hours. To ensure that the membership contributes to PCSC volunteer needs, a $200 refundable volunteer deposit will be added to program fees at registration.

*EACH FAMILY IS ASKED TO CONTRIBUTE 10 VOLUNTEER HOURS DURING THE 2014-15 YEAR*

How do families recoup their $200 Volunteer deposit?-Each Volunteer hour earns a refund of $15 (1-9 hours)

-Full Volunteer participation of 10 hours earns the full $200 refund-Deposits can be refunded once Program Fees are paid in full OR can be credited against a balance due


PCSC Activities -Camps -Tryouts -Scholarships -Uniforms

PCSC Administration -Board Member -Team Manager -Team Representative -Team Volunteer Coordinator

Park City Extreme Cup -Committee Representative -Pre-Tournament -Tournament Staffing -Tournament Wrap-up

REPORT of OFFICERS/COMMITTEES

Coaches/Teams – Bob MartinTreasurer/Budget – Ed Shagen

Registrar – Jana DaltonAdministrator – Ceci Laufer

Park City Extreme Cup – Shelley Gillwald


COACHES/TEAMSBob Martin



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Boys Girls CombinedAcademy

U8-U9U10-U11

X-LeagueU9 U9

U10 U10

CompetitiveU11 U11U12 U12U13 U13U14 U14

High SchoolU15 U15

U18 U18

Total Teams 8 8 2

2014-15 PROJECTED TEAMS

PCSC SUMMER CAMPS 2014 *PCSC Summer Camp*

******WILLOW CREEK PARK******Monday, June 23rd - Thursday, June 26th

9:30AM - 2:30PM FOR AGES 7 – 17

*PCSC CAMP IS FREE TO PCSC ROSTERED PLAYERS*$250 FOR ALL 4 DAYS FOR GUEST (NON-ROSTERED) PLAYERS

*PCSC Academy Camps*******TRAILSIDE PARK******

CAMP I - Tuesday, August 5th - Friday, August 8th

9:00AM - 11:00AM FOR AGES 6 – 9CAMP II - Monday, August 11th - Thursday, August 14th

9:00AM - 11:00AM FOR AGES 6 – 9

*$100 FOR ALL 4 DAYS


TREASURER/BUDGETEd Shagen


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Park City Soccer Club Budget 2014-152012 2013 Forecast 2014 Budget

June '12 - May '13 June '13 - May '14 June '14 - May '15Revenue

Program Fees $268,437 $292,824 $294,200 Uniforms --- 17,826 18,000 Camps 8,440 3,730 4,000 Interest Income 114 100 100 Service Fees 2,725 1,710 2,800 Anonymous Donation 10,000 10,000 10,000

Total Revenue $289,716 $326,190 $329,100

ExpensesTotal Coaching Expenses $190,398 $228,045 $230,100 Camps 11,344 6,255 6,600 Academy 19,668 1,150 1,150 Uniforms 840 14,986 15,100 Ref Fees 11,957 7,500 7,500 Field/Gym Fees 21,156 20,929 21,400 Total Admin 50,264 51,125 51,125 Scholarship 34,439 35,000 35,000 Team Tournaments --- 6,000 6,000

Total Operating Expense $340,066 $363,490 $366,475

Operating Income $(50,350) $(37,300) $(37,375)-17% -11% -11%

PC Extreme CupTournament Revenue $153,575 $248,808 $306,025 Tournament Expense 100,828 181,397 228,311 Net Tournament Income $52,747 $67,411 $77,714

CLUB NET INCOME $2,397 $30,111 $40,339 1% 9.2% 12.3%

PROPOSED 2014-15 BUDGET

Questions?Motion to approve?

Second of the motion?Vote


REGISTRARJana Dalton


ADMINISTRATORCeci Laufer


PARK CITY EXTREME CUPShelley Gillwald


THANKS FOR YOUR HELP

Paul Baniewicz – Outgoing Board MemberEd Shagen – Outgoing Board Member

Darcy Tsandes - Outgoing Board MemberCheryl White-Hamrick and All Team Managers

Carmela Foote - ScholarshipsShelley Gillwald and Tournament Committee


NOMINATIONS for BOARD POSITIONS

--Candidates must have declared their interest 72 hours in advance of the AGM

--Candidates must be nominated and be present to accept

--All nominations must be seconded


NOMINATIONS for BOARD POSITIONS

<<<2 seats available>>><<<You may cast 2 votes total>>>

X – Jose GarciaX – Ted TsandesX – Jason TravisX – Anne Bellew


ELECTION RESULTS--Officers of the PC Soccer Club will count ballots tonight--All who are interested are welcome to stay--Newly appointed officers of the Club, if any, will be voted

upon by quorum of the 5 elected officers at the first Board meeting following the AGM

--1 year Board appointments (up to 5)

THANKS FOR YOUR COMMITMENT AND PARTICIPATION THIS EVENING


Motion to Adjourn?

Second of the motion?


SEE YOU ON THE PITCH!

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Park City Soccer Club Annual General Meeting - 2014 1.

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Transcript of Park City Soccer Club Annual General Meeting - 2014 1.