Harbor Soccer Club

Board of Directors Presentation

Prepared byHSC Directors

March 2019

Harbor Soccer Club Board Meeting

March 4, 2019

Welcome!

The following slides have been prepared by HSC’s General Manager and Technical Director, Jason Jarrett and Business Director, Shannon Lee for the purpose of this Board meeting. The slide deck has been expanded to include the both the DOCs and Program Directors Reports.

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Agenda – Treasurer Report

Budget vs Actual

Profit & LossStatements

by for HSC vs Budget

Revenue

Add on Revenue as of report date

Accounts Receivable

A summary of monies owed to HSC as of the

report date

Accounts Payable

How much HSC owes to others of the report date

CashManagement

Summary of Cash and Cash Equivalents

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Financials – Season Year vs Budget

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Budget Prep Files include details…

• Revenue has been tied out to Affinity.

• 12/31/18 year closing entries are in process for CPA.

• Coaches & Staff expenses actuals include all related expenses May to February only.

• Tournament expenses include College Showcase payments and invoices that will zero out after fundraising and trip is completed.

• Fields invoices have been received and posted. Working on breaking out currently.

Agenda – Treasurer Report

Budget vs Actual

Profit & LossStatements

by for HSC vs Budget

Revenue

Add on Revenue as of report date

Accounts Receivable

A summary of monies owed to HSC as of the

report date

Accounts Payable

How much HSC owes to others of the report date

CashManagement

Summary of Cash and Cash Equivalents

5

Financials – RCL + Jr Academy adds

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Agenda – Treasurer Report

Budget vs Actual

Profit & LossStatements

by for HSC vs Budget

Revenue

Add on Revenue as of report date

Accounts Receivable

A summary of monies owed to HSC as of the

report date

Accounts Payable

How much HSC owes to others of the report date

CashManagement

Summary of Cash and Cash Equivalents

7

Accounts Receivable

HS Boys February Revenue – TryoutsPostponed

Accounts Receivable related to the HS Boys 01-04 will be posted in March v. February

• $120-$130k in Premier registrations will be booked over 4 HS Boys team. Estimate excludes allowances for FA and Multi-sibling discounts.

• All team account review completed. Balancing QuickBooks to Affinity and tracking player movement within Fall 2018/19 season.

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Agenda – Treasurer Report

Budget vs Actual

Profit & LossStatements

by for HSC vs Budget

Revenue

Add on Revenue as of report date

Accounts Receivable

A summary of monies owed to HSC as of the

report date

Accounts Payable

How much HSC owes to others of the report date

CashManagement

Summary of Cash and Cash Equivalents

9

Accounts Payable

Dissecting PSD invoices for PD splits and budget preparation.

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• PSD consists of nearly the entire balance. $44k related to prior season to be paid by end of February. The balance is current and not yet due.

Agenda – Treasurer Report

Budget vs Actual

Profit & LossStatements

by for HSC vs Budget

Revenue

Add on Revenue as of report date

Accounts Receivable

A summary of monies owed to HSC as of the

report date

Accounts Payable

How much HSC owes to others of the report date

CashManagement

Summary of Cash and Cash Equivalents

11

Cash Management

$100k• Heritage Bank holds 3 of our operating

accounts.

• February typically has HS Boys registration income reported and collected. Snow impacted cash during the month.

$405k• Between 2 accounts at Timberland bank, HSC

holds funds set aside for Fields and related items.

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Agenda – Treasurer Report

Budget vs Actual

Profit & LossStatements

by for HSC vs Budget

Revenue

Add on Revenue as of report date

Accounts Receivable

A summary of monies owed to HSC as of the

report date

Accounts Payable

How much HSC owes to others of the report date

CashManagement

Summary of Cash and Cash Equivalents

13

Agenda – Program Reports

Upcoming Events

Updates on upcoming Club events.

Premier

Player, Coach and Team Counts

Club

Player, Coach and Team Counts

Small Sided

Player, Coach and Team Counts

Micro

Player, Coach and Team Counts

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Upcoming Events

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Upcoming Events

Harbor Premier B00/01 Green

Boys Senior Celebration & State Cup QF

Sunday, February 3rd

11:45 am GHHS Turf

College Showcase vs

Coaches & Men's Team

Friday February 86pm GHHS

2019/20

HS Boys Tryouts

February 12-13GHHS 7:30-9pm

Birth Years 2001-2004

Jr Academy Jamboree

March 17th

HSC hosted!

Spring Break Camp

Save the Date!April 15-18

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Upcoming Events

2019 3v3

Saturday, August 10th

2019 Kick-Off + Appreciation

Let’s discuss – keep the same format as 3v3?

Glasgow Rangers Camp

June 22-26

5 day expanded format

Atletico Madrid GIS Camp

July 22-26

NEW in 2019

Tyee Cup

Save the Date!August 16-18, 2019

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Agenda – Program Reports

Upcoming Events

Updates on upcoming Club events.

Premier

Player, Coach and Team Counts

Club

Player, Coach and Team Counts

Small Sided

Player, Coach and Team Counts

Micro

Player, Coach and Team Counts

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Premier Program Report

From General Manager, Jason Jarrett

• 2019 State Cup Weekend Dates• HS Boys (00-04) 2/8, 2/9, 2/10 - COMPLETED

• 2010-2008 – 4/26, 4/27, 4/28

• 2007-2005 – 5/3, 5/4, 5/5

• HS Girls (00-04) – 5/10, 5/11, 5/12

We can expect 2019/20 Harbor Premier tryouts to be the Wednesday and Thursday following the dates above for each age group

• RCL season in full swing:Click here for Club Results

• Training Schedule:Training schedule completed thru end of March

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Premier Program Report, con’t

From General Manager, Jason Jarrett

• Boys Showcase Program took 2 teams to Las Vegas Mayors Cup 2/14 thru 2/19. Jason, Darren and Tim Duffy were staff members in attendance.

• 2019/20 planning & budgeting preliminarily complete. Coaching lineup can be expected approximately one month before tryouts for those specific age groups

• 2019/20 uniform will be ClubID Sublimated on field and Under Armour off field. Final design of sub jerseys being decided currently and will be presented as soon as finalized.

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Harbor Recreational Programs

From General Manager, Jason Jarrett

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• Survey – Do we have an update to the Rec survey sent in January? Looking to gather feedback regarding 2018 season.

• Initial 2019 Rec planning to start taking shape.

General + Good of the Game

From General Manager, Jason Jarrett

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• Discussion from Jason during meeting. Topics may include but not limited to:

• PenMet moving forward on PGC

• PenMet update – lights at Sehmel

• Gig Harbor Sports Complex

• Uniform & Kit selections.

• Please share social media posts (instead of just like). This will exponentially expand our reach, market our brand and best of all... its free!

Agenda – Program Reports

Upcoming Events

Updates on upcoming Club events.

Premier

Player, Coach and Team Counts

Club

Player, Coach and Team Counts

Small Sided

Player, Coach and Team Counts

Micro

Player, Coach and Team Counts

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Director of Coaching Reports

Darren BrookmanBoys Director of

Coaching

Shawn AlireGirls Director of

Coaching

Mitch JamesYouth Director

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Boys Director of Coaching

College Showcase Teams

February saw my first involvement with a trip away for the Boys College Showcase team. The event was a success on and off the field with both the 02’s and 03’s putting in tremendous performances. I truly believe that if the weather did not interrupt our onfield perpetration then both teams would have came away with a winners medal. The behavior as the hotel was never an issue will all players taking leadership roles in order to make sure everyone stayed in line. Looking forward to the next event.

The classroom sessions we held involved conferences calls with College Fit Finder where to players were walked through how best to attract coach coaches to their games and the rules on interaction between coach and player. We have numerous coaches out to watch our group play games.

State Cup Update

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Tyee Cup is ready to take registration via the Room Roster website. The club has a reciprocal deal with Issaquah Gunners SC for the 2019 summer. ISC will be sending all their teams to the Tyee cup and we have agreed to do the same for their Summer Classic 6/28-30. The dates work really well for both clubs not to mention their have a lot of teams that will give our Green teams a run for their money. Looking forward to watching those games in the summer.

Director of Coaching Reports

Darren BrookmanBoys Director of

Coaching

Shawn AlireGirls Director of

Coaching

Mitch JamesYouth Director

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Girls Director of Coaching

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SNOW, SNOW and more SNOW…

It snowed during the month of February which triggered the closing of our fields for both trainings and games over a 2 week period. The other weeks that weren’t affected by closures where played as normal.

The G00-04 teams continued the play of their winter RCL season. There is another month left before state cup.

The G05 and G06 team have been playing their RCL season since September and will be ending the season mid March.

The G06 team did get away to play a tournament in Las Vegas the weekend of the 23-24th. They played well even though they didn’t get to train for the two weeks leading up to the tournament due to field closures. They ended up finishing in 4th place and only ended up giving up one goal in the tournament.

Director of Coaching Reports

Darren BrookmanBoys Director of

Coaching

Shawn AlireGirls Director of

Coaching

Mitch JamesYouth Director

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Youth Director

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Community Outreach

Working on community outreach events starting in March. Currently have Gig Harbor academy finalized. They are willing to pay us to run events at Gig Harbor Academy for their players. We will hopefully run events at Gig Harbor high school or Sehmel for ages 2013-2007.

U9-U12 Coach Trainings

I have been providing training sessions for coaches and also conducted a meeting to discuss curriculum for sessions.

Promotions + FundraisingI created the graphics for boys’ tryouts along with the club promo video that is now on our club main page. Just recently created a promo video to be shown at the defiance game.

Currently trying to help promote ticket sales for Friday’s Defiance game.

Currently working with Donna from PSD for training schedule times and locations.

Director of Coaching Reports

Darren BrookmanBoys Director of

Coaching

Shawn AlireGirls Director of

Coaching

Mitch JamesYouth Director

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Questions?31

Thank You