OWCP Interagency Meeting Agenda

Welcome and Introductions

SHARE FY2005 Performance OSHA OWCP

DFEC FY2005 Overview Statistics iFECS ACS

Jonathan L. SnareActing Assistant SecretaryOccupational Safety and Health Administration

Interagency Meeting – March 21, 2006

Safety, Health, and Return-to-Employment (SHARE) Initiative

SHARE Initiative

Federal Executive Branch initiative announced in Presidential memo dated January 9, 2004

Emphasis on return-to-work programs

Runs FY 2004 – FY 2006

Establishes 4 goals--2 OSHA and 2 OWCP

SHARE Goals

1) To reduce Total Case Rates by at least 3% per year

2) To reduce Lost Time Case Rates by at least 3% per year

3) To improve the timely filing of injury and illness notices by at least 5% per year

4) To reduce the rates of lost production days due to injuries and illnesses by at least 1% per year

SHARE Goals

Align With:

President’s Management Agenda (PMA) goal on human capital

DOL’s strategic goals:

To foster quality workplaces that are safe, healthy, and fair

To minimize the impact of work-related injuries

OSHA’s mission to promote and assure workplace safety and health and reduce workplace fatalities, injuries and illnesses

SHARE – DOL’s Role

Lead the Initiative

Provide assistance to agencies

Measure the performance of each department and agency against their goals

Report annually to the President

Agency TCR LTCR• Department of Defense 4% 4% (05/06)• Department of Treasury 6% 6% (all)• Armed Forces Retirement Home Board 5% 5% (all)• Farm Credit Administration 100% N/A (04)• FDIC 5% 5% (all)• Federal Mediation/Conciliation Service 100% N/A (04)• International Trade Commission 100% N/A (04)• SEC 4% 4% (04)• Selective Service System 75% N/A (04)• OPM 22% 15% (05)

S-T-R-E-T-C-H Goals

Total Case Rate (TCR)

All Federal Government (less USPS)

4.064.14 4.08

3.91 3.953.98

3.79

4.19

4.43

3.96

3.50

3.70

3.90

4.10

4.30

4.50

4.70

1996 1997 1998 1999 2000 2001 2002 2003 2004 2005

Fiscal Year

Rat

e pe

r 100

Em

ploy

ees

Lost Time Case Rate (LTCR)

All Federal Government (less USPS)

1.88

2.03

1.93

1.701.74

1.80

1.88

2.122.132.19

1.50

2.00

2.50

1996 1997 1998 1999 2000 2001 2002 2003 2004 2005

Fiscal Year

Rat

e P

er 1

00 E

mp

loye

es

SHARE – Goals Tracked by OSHA

Reduce TCRs by at least 3% per year

Reduce LTCRs by at least 3% per year

4.19 4.06 3.94 3.82

1.93 1.87 1.82 1.76

0.000.501.001.502.002.503.003.504.004.50

2003 (Base) 2004 2005 2006

Fiscal Year

Ra

te P

er 1

00

Ees

Total Case Rate Lost Time Case Rate

SHAREAgency Progress Towards Meeting

OSHA Goals

Total Case Rates -- Goal #1 Federal Government (less USPS)

4.06 3.94 3.824.19

4.43

3.963.52

0

0.5

1

1.5

2

2.5

3

3.5

4

4.5

5

2003 (Base Year) 2004 2005 2006 (Q1)

Fiscal Year

Rat

e Pe

r 100

Ees

Goal Actual

Total Case Rates -- Goal #1

by Major Agency (FY 2005)

0

2

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Goal Actual

Total Case Rates -- Goal #1

by Major Agency (1st Quarter FY 2006)

0

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10

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Goal Actual

Lost Time Case Rates -- Goal #2 Federal Government (less USPS)

1.87 1.82 1.761.93

2.031.88

1.72

0

0.5

1

1.5

2

2.5

2003 (Base Year) 2004 2005 2006 (Q1)

Fiscal Year

Rat

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Goal Actual

Lost Time Case Rates -- Goal #2

by Major Agency (FY 2005)

0

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Goal Actual

Lost Time Case Rates -- Goal #2

by Major Agency (1st Quarter FY 2006)

0

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2

3

4

5

6

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Goal Actual

OSHA ResourcesHow We Are Helping Agencies

Training Outreach materials OSHA Training Institute Councils

Agency Technical Assistance Requests (ATARs) Cooperative Programs

Voluntary Protection Programs (VPP)PartnershipsAlliances

Web Resources Performance data for all SHARE goals on the DOL

website

Special RecognitionAchieved > 10% Reduction in Case Rates

Department of Agriculture Department of Commerce Department of Labor Department of Navy Department of Transportation Department of Treasury Agency for International Development Armed Forces Retirement Home Board Consumer Product Safety Commission Equal Employment Opportunity Commission Federal Election Commission Federal Housing Finance Board Federal Labor Relations Authority

Success!Success!

Special RecognitionAchieved > 10% Reduction in Case Rates

General Services Administration International Boundary & Water Commission International Broadcasting Bureau – Board

of Governors National Aeronautics and Space Admin. National Credit Union Admin. National Endowment for the Humanities National Gallery of Art National Science Foundation Occupational Safety &Health Review Commission Securities & Exchange Commission Social Security Administration Tennessee Valley Authority

Success!Success!

Special RecognitionAchieved/Maintained Case Rates of Zero

American Battle Monuments Commission Export/Import Bank Federal Maritime Commission National Mediation Board Success!Success!

www.osha.gov

OWCPInteragency Meeting

March 21, 2006

Safety Health and Return to Employment

(SHARE) Update

Shelby Hallmark

Director, OWCP

SHARE

Two years of initiative are complete Government timeliness goal met and

exceeded by almost 30% Government LPD goal missed by 2.2%

56.1 days for FY05 represents improvement over 62 days for FY04

FY05 Performance on

Goals 3 and 4

49.6%

88.7%

61.4%

79.0%

92.5%

70.9%

57.4%

93.1%

69.9%

0%

10%

20%

30%

40%

50%

60%

70%

80%

90%

100%

USPS (non-SHARE) All Other Gov't

FY03

FY04

FY05

FY06 Goal

FY06 Q1

Goal 3 - CA-1/CA-2 Timeliness(filed in 14 calendar days)

No

Goa

l

Goal 3 - CA-1/CA-2 TimelinessMajor Agency

0%

10%

20%

30%

40%

50%

60%

70%

80%

90%

100%

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FY03

FY04

FY05

Goal 3 - CA-1/CA-2 TimelinessMajor Agency – FY06 Goal vs. Actual

0%

10%

20%

30%

40%

50%

60%

70%

80%

90%

100%

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FY06Goal

FY06 Q1

56.0

147.2

61.9

147.6

134.4

56.1 54.3 57.1

148.8

0

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40

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100

120

140

160

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FY03FY04FY05FY06 GoalFY06 Q1

Goal 4 - Lost Production Days

No

Goa

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Goal 4 - Lost Production DaysMajor Agency

0

25

50

75

100

125

150

175

200

225

250

275

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FY04

FY05

Goal 4 - Lost Production Days Major Agency – FY06 Goal vs. Actual

0

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50

75

100

125

150

175

200

225

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FY06 Goal

FY06 Q1

Lost Production Days in QCM Cases

Nationwide Averages Measured w/in 1st Year from the Date Wage Loss Began

195

189

187

173

164

167

164

15715

4162

100

120

140

160

180

200

19

96

Q4

19

97

19

98

19

99

20

00

20

01

20

02

20

03

20

04

20

05

Fiscal Year

Ca

len

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s

Exceptional Achievements in Timeliness for FY05

“Gold Star” Agencies met their goals and exceeded 80% timeliness

Commodity Futures Trading Commission – 100% Labor – 93.2% Veterans Affairs – 85.5%

Exceptional Achievements in Lost Production Days for FY05

Gold Star” Agencies met their goals and had fewer than 45 LPD

Air Force – 30.5 Army – 35.6 Defense – 33.1 Education – 12.1 Environmental Protection Agency – 9.7 Equal Employment Opportunity Commission – 35.1 Executive Office of the President – 0.2 Federal Deposit Insurance Corporation -6.1

Exceptional Achievements in Lost Production Days for FY05

Gold Star” Agencies (continued) met their goals and had fewer than 45 LPD

Federal Labor Relations Authority - 0 Federal Trade Commission – 3.9 General Services Administration 31.7 Health & Human Services – 19.8 Holocaust Memorial Council - 0.7 International Broadcasting Bureau – 8.6 Labor – 32.2

Exceptional Achievements in Lost Production Days for FY05

“Gold Star” Agencies (continued) met their goals and had fewer than 45 LPD

NASA – 4.7 National Credit Union Administration – 48.3 National Endowment for the Arts – 14.8 National Science Foundation -2.9 National Transportation Safety Board – 0 Nuclear Regulatory Commission – 3.8 Office of Navajo & Hopi Indian Relocation - 1.9

Exceptional Achievements in Lost Production Days for FY05

Gold Star” Agencies (continued) met their goals and had fewer than 45 LPD

Office of Personnel Management - 10.8 Railroad Retirement Board - 3.7 Securities and Exchange Commission - 7.7 Selective Service System – 3.4 Social Security Administration – 27.6 The Kennedy Center - 20.7 Transportation – 35.9

Where do we go from here?

What is OWCP doing?

Employee Express – Claimant Query System rolled out to EEX users

District Office targeting of agencies

Improvements to the SHARE website

Training sessions and seminars

For SHARE to succeed, we must do both:

Reduce the number of serious injuries

Get people back to work

It’s a joint Safety and Workers’ Comp. activity, and agencies have to get both right

LPD “Musts”

Government as a whole can’t meet SHARE LPD goal if ALL AGENCIES DON’T COMMIT AND IMPROVE

Minor injures that aren’t accommodated become “SERIOUS” – RTW is key

Goal 4 of SHARE can be met in 2006 but requires intense effort now

FECA Reform (Redux)

Applies to new claims only.

Strengthens the program while still maintaining generous benefits.

Projected savings of $591.6 million over the next 10 years.

FECA Reform

Incentives“Conversion benefit” for retirement aged

claimantsSetting compensation at 70% for all claimantsChange the schedule award to allow for

payment during the wage loss period, eliminate FECA/OPM shuffle

Retirement “Bonus” (Allen bill)

FECA Reform

Equity and FixesRestore waiting periodAllow for subrogation of COP for Third Party

ClaimsUpdate disfigurement and burial paymentsPay all schedule awards at average salary

rate (GS-11 step 3)

Division of Federal Employees’ Compensation

FY 2005 – The Year In Review

Douglas Fitzgerald

Director, DFEC

$-

$500

$1,000

$1,500

$2,000

$2,5001

99

5

19

96

19

97

19

98

19

99

20

00

20

01

20

2

20

03

20

04

20

05

In M

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on

s

Compensation BenefitsMedical Benefits

* FY 1996 includes one-time accounting adjustment of +$85 million.

*

FECA Benefit ObligationsFiscal Years 1995 - 2005

0

20,000

40,000

60,000

80,000

100,000

120,000

140,000

160,00019

97

1998

1999

2000

2001

2002

2003

2004

2005

CA-7 CA-1 CA-2

FECA Claims Filed

36.6%42.3% 42.9%

65.5% 65.3%

56.3%

40.2%

48.0%

0%

10%

20%

30%

40%

50%

60%

70%

1999 2000 2001 2002 2003 2004 2005 2006 Q1

CA-7 TimelinessCA-7 Timeliness(filed in 7 calendar days)(filed in 7 calendar days)

0%

10%

20%

30%

40%

50%

60%

70%

80%

90%

All

US

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2003200420052006 Q1

CA-7 TimelinessCA-7 Timeliness (by major agency)

Lost Production Days in QCM Cases

Nationwide Averages Measured w/in 1st Year from the Date Wage Loss Began

195

189

187

173

164

167

164

15715

4162

100

120

140

160

180

200

19

96

Q4

19

97

19

98

19

99

20

00

20

01

20

02

20

03

20

04

20

05

Fiscal Year

Ca

len

da

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ay

s

Program PerformanceInternal Measurements

Workload Processing for 2005

151,690 new cases created 125,571 decisions issued 21,455 initial claims for wage loss received

Program PerformanceInternal Measurements

Workload Processing for 2005 93.2 % of 129,528 traumatic cases adjudicated

within 45 days. 87.8% of 15,793 basic occupational disease

cases adjudicated within 90 days. 76.7% of 5,403 extended occupational disease

cases adjudicated within 180 days.99.3% of extended occupational disease

cases adjudicated within 365 days.

Program PerformanceInternal Measurements

Communications Performance for 2005 86.6% of general written inquiries answered

within 30 days 97.4% met courtesy standards 93.8% met knowledge and accuracy standards 95.4% met clear language standards

Less than 2.55 minutes average hold time for telephone inquiries to district offices

Agency Query SystemClaimant Query System

Claimants can use Employee Express to access their claim information

Other Agencies’ systems can now be addressed as a result of successful integration with Employee Express

AQS now refreshed daily

ACS

Treatment Suite Viewer

CA-16 Process

Medical Provider Outreach

ICD-9

ACS Update