NOTICE OF MEETING - Amazon S3...NOTICE OF MEETING TO: Chairperson Deputy Chairperson Members Mrs...

NOTICE OF MEETING

TO: Chairperson Deputy Chairperson Members

Mrs Judy Gillett-Ferguson Mayor Karen Redman Cr Paul Koch Cr Diane Fraser Cr Cody Davies Mr Paul Barnet Ms Helen Hennessy Mr Brian Thom

NOTICE is hereby given pursuant to the provisions of Section 83(1) of the Local Government Act 1999, that the next Gawler Heritage Collection Committee meeting for the Town of Gawler will be held in the Council Chambers, Gawler Civic Centre, 89-91 Murray St, Gawler SA 5118, on Thursday 9 May 2019, commencing at 4:00pm.

A copy of the Agenda for the above meeting is supplied as prescribed by Section 83(3) of the said Act.

David Barrett Manager Business Enterprises and Communications 2 May 2019

Gawler Heritage Collection Committee Meeting Agenda 9 May 2019

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Order Of Business

1 Statement of Acknowledgement ......................................................................................... 3

2 Attendance Record .............................................................................................................. 3

2.1 Roll Call....................................................................................................................3

2.2 Apologies .................................................................................................................3

2.3 Motions to Grant Leave of Absence .........................................................................3

2.4 Leave of Absence ....................................................................................................3

2.5 Non-Attendance .......................................................................................................3

3 Declarations of Interest ....................................................................................................... 3

4 Confirmation of Minutes ...................................................................................................... 3

5 Business Arising from Minutes .......................................................................................... 3

6 Officer Reports ..................................................................................................................... 4

6.1 Gawler Heritage Collection Enquiries: February 2019 to April 2019 ......................... 4

6.2 Revocation of Resolution GHCC:2019:04:08 ........................................................... 7

7 Items Listed for Discussion ................................................................................................ 9

7.1 Updated Motion List ................................................................................................. 9

7.2 Budget ..................................................................................................................... 9

7.3 Committee Membership .......................................................................................... 9

8 Items Listed for Discussion at Future Meetings ................................................................ 9

8.1 Exhibition Calendar .................................................................................................. 9

8.2 Hanging of Collection Portraits ................................................................................. 9

8.3 Mayoral Portraits – June ......................................................................................... 9

8.4 Pianos ...................................................................................................................... 9

9 Questions without Notice .................................................................................................... 9

10 Motions without Notice........................................................................................................ 9

11 Close ..................................................................................................................................... 9

12 Next Ordinary Meeting ......................................................................................................... 9

Thursday 13 June 2019 commencing at 4:00pm. ................................................................... 9


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1 STATEMENT OF ACKNOWLEDGEMENT

We would like to acknowledge this land that we meet on today is the traditional lands for the Kaurna people and that we respect their spiritual relationship with their country. We also acknowledge the Kaurna people as the custodians of the greater Adelaide region and that their cultural and heritage beliefs are still as important to the living Kaurna people today.

2 ATTENDANCE RECORD

2.1

2.2

2.3

2.4

2.5

Roll CallApologiesMotions to grant leave of absenceLeave of absenceNon-attendance

3 DECLARATIONS OF INTEREST

4 CONFIRMATION OF MINUTES

Gawler Heritage Collection Committee Meeting - 18 April 2019

5 BUSINESS ARISING FROM MINUTES


Item 6.1 of 12

6 OFFICER REPORTS

6.1 GAWLER HERITAGE COLLECTION ENQUIRIES: FEBRUARY 2019 TO APRIL 2019

Record Number: CC19/111;IC19/277

Author(s): Jacinta Weiss, Cultural Heritage Centre Coordinator

Previous Motions: Council, 23/01/2018, Motion No. 2018:01:18 Council,24/01/2017, Motion No. 2017:01:21

Attachments: Nil

OFFICER’S RECOMMENDATION

That the Gawler Heritage Collection Committee recommends to Council that:

1. The Gawler Heritage Collections Enquiries: February 2019 to April 2019 report benoted.

BACKGROUND

At its meeting held on 24 January 2017, Council adopted the following recommendation from the Gawler Heritage Collection Committee:

Moved by Cr Shackley Seconded by Cr Koch Motion No: 2017:01:21

That Council adopts the recommendation from the Gawler Heritage Collection Committee made at item 5.1 of the meeting of that Committee meeting held on 16 January 2017, being:

Motion No: GHCC:2017:01:07 The Gawler Heritage Collection Committee recommends to Council that a monthly report is prepared by staff and presented to the Gawler Heritage Collection Committee that details the current use of the Gawler Heritage Collection. This would include details of all enquiries that can and cannot be met.

At a subsequent meeting held on 23 January 2018, Council adopted the following recommendation from the Gawler Heritage Collection Committee, to alter the report from monthly to quarterly;

Moved by Cr P Koch Seconded by Cr D Hughes Motion No: 2018:01:18

That Council adopts the recommendation from the Gawler Heritage Collection Committee made at item 5.1 of the meeting of that Committee meeting held on 14 December 2017, being: Motion No: GHCC:2017:12:44 That the Gawler Heritage Collection Committee recommends to Council that the Gawler Heritage Collection Enquiries Report be provided quarterly rather than monthly.


Item 6.1 of 12

The Gawler Heritage Collection is comprised of three unique collections: 1. The Gawler Institute Archives Collection2. The Gawler Civic Collection3. The Gawler Local History Collection (also known as the Wendy Treloar Local History

Collection) The quarterly Gawler Heritage Collection Enquiries Report presented to this Committee will therefore include details of enquiries made into any of the three collections listed above.

COMMENTS/DISCUSSION

In the period February 2019 to April 2019, staff received 6 enquiries that involved the Gawler Heritage Collection. The details of these enquiries are included at the end of this report. Staff were able to provide information or assistance for all enquiries.

COMMUNICATION (INTERNAL TO COUNCIL)

Manager Business and Enterprises and Communications

CONSULTATION (EXTERNAL TO COUNCIL)

Nil

POLICY IMPLICATIONS

Gawler Heritage Collections Policy

STATUTORY REQUIREMENTS

Nil

FINANCIAL/BUDGET IMPLICATIONS

Responding to enquiries related to the Gawler Heritage Collection is a function within Council Staff roles that are funded within Council’s Annual Budget related to both the Library and Community Services and Business Enterprises and Communications Divisions.

COMMUNITY PLAN

Objective 1.2: Build a local community that is proud of Gawler

Objective 1.3: Protect and promote Gawler’s unique heritage


Item 6.1 of 12

Gawler Heritage Collection Enquiries

February 2019– April 2019

Date Enquiry Action

Example:

Family history enquiry

Example:

Provided relevant volumes of Births, Deaths and Marriages

1. 27/03/2019 Request for information and access on item in Institute collection

Item located and is now available

2. 01/04/2019 International family history enquiry via Library WordPress site

Directed enquirer to Births, Deaths and Marriages to apply for certificate

3. 11/04/2019 Request for reference book from Local History Collection

Researcher accessed the book in the Cultural Heritage Centre

4. 12/04/2019 Family history enquiry Enquirer spent five hours in the Cultural Heritage Centre accessing the Collection.

5. 26/04/2019 Property enquiry-looking for a house name

Unable to find any reference to the property ever having a house name.

6. 29/04/2019 Family history enquiry Ongoing


Item 6.2 of 12

6.2 REVOCATION OF RESOLUTION GHCC:2019:04:08

Record Number: CC19/111;IC19/286

Author(s): Henry Inat, Chief Executive Officer

Previous Motions: Nil

Attachments: Nil

OFFICER’S RECOMMENDATION

That the Gawler Heritage Collection Committee revoke Resolution GHCC:2019:04:08 resolved on 18 April 2018:

That the Gawler Heritage Collection Committee amend the budget of $3,300 to reduced to $2,500 so that the revised shortfall of $800 is eliminated for this financial year.

SUMMARY

This report requests the Gawler Heritage Collection to revoke a resolution that it made at its previous Meeting.

BACKGROUND

At the 18 April 2019 Gawler Heritage Collection Committee Meeting the following was resolved:

Moved by Mr B Thom

Seconded by Mr P Barnet

Motion No: 2019:04:08


This report seeks to revoke this resolution.

COMMENTS/DISCUSSION

As verbally discussed by Council’s Manager Business Enterprises and Communications, Mr David Barrett, at the 18 April 2019 Gawler Heritage Collection Committee Meeting, the Gawler Heritage Collection Committee does not have the delegated authority to amend Council Budgets. The resolution made by the Committee is seeking to amend the Council Budget and consequently is invalid.

In addition, the Gawler Heritage Collection Committee does not need to take any action regarding the reported “shortfall” within the Opening Exhibition Budget. This shortfall is a consequence of fundraising/external grants not achieving a desired level of income. This is beyond the control of both the Committee and Council and will be absorbed within Council’s End of Financial Year Statements.

COMMUNICATION (INTERNAL TO COUNCIL)

Manager Business Enterprises and Communications Governance Coordinator

CONSULTATION (EXTERNAL TO COUNCIL)

Nil


Item 6.2 of 12

POLICY IMPLICATIONS

Nil

STATUTORY REQUIREMENTS

Local Government Act 1999

FINANCIAL/BUDGET IMPLICATIONS

Nil

COMMUNITY PLAN

Objective 5.2: Be recognised as a ‘best practice’ Local Government organisation


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7 ITEMS LISTED FOR DISCUSSION

7.1 Updated Motion List

7.2 Budget

7.3 Committee Membership

8 ITEMS LISTED FOR DISCUSSION AT FUTURE MEETINGS

8.1 Exhibition Calendar

8.2 Hanging of Collection Portraits

8.3 Mayoral Portraits - June

8.4 Pianos

9 QUESTIONS WITHOUT NOTICE

10 MOTIONS WITHOUT NOTICE

11 CLOSE

12 NEXT ORDINARY MEETING

Thursday 13 June 2019 commencing at 4:00pm.


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Running Sheet for Gawler Heritage Collection Committee Meetings

Name of report Motion Recommendation Council Motion

Carried/Lost

Confirmation of Minutes

Moved: Mr B Thom Seconded: Mr P Barnet Motion No: GHCC:2019:02:01

That the minutes of the Gawler Heritage Collection Committee Meeting held on 8 November 2018 be confirmed as a true and correct record.

Made under delegated authority

6.1 Gawler Heritage Collection Enquiries: September 2018 to January 2019

Moved: Mr B Thom Seconded: Cr C Davies Motion No: GHCC:2019:02:02

That the Gawler Heritage Collection Committee recommends to Council that the Gawler Heritage Collections Enquiries: September 2018 to January 2019 report be noted.

Moved by Cr D Fraser

Seconded by Cr N Shanks

Resolution No. 2019:02:26:COU047

That Council adopts the recommendation from the Gawler Heritage Collection Committee made at item 6.1 of the meeting of that Committee meeting held on 14 February 2019

6.2 Mayoral Portraits Moved: Mr B Thom Seconded: Mr P Barnet Motion No: GHCC:2019:02:05

That the Gawler Heritage Collection Committee recommends to Council that:

1. The Mayoral portraits are removed from themounting board and the photographs are digitallyscanned as early as possible.

2. Council Staff present a future report to the GawlerHeritage Collection Committee to consider optionsfor the long term conservation and presentation ofthe photographs.

Moved by Cr D Fraser

Seconded by Cr J Vallelonga




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Carried/Lost

6.3 Gawler Heritage Collection Committee 2018 Workplan completion and Draft 2019 Workplan

Moved: Mayor K Redman Seconded: Ms H Hennessy Motion No: GHCC:2019:02:04

That the Gawler Heritage Collection Committee recommends to Council that it:

1. Notes the Gawler Heritage Collection CommitteeWorkplan 2018 completion/ update;

2. Adopts the Gawler Heritage Collection CommitteeDraft Workplan 2019 as amended, noting that itwill:

a. Be refined over time to include prioritiesfor the Gawler Heritage Collection,conformance with the Collections Policyand associated budget allocations.

b. Inform budget bids as part of theCouncil’s Annual Budget and BusinessPlan Process.

Moved by Cr P Koch

Seconded by Cr J Vallelonga




Moved: Mr B Thom Seconded: Ms H Hennessy Motion No: GHCC:2019:03:06

That the minutes of the Gawler Heritage Collection Committee Meeting held on 14 February 2019 be confirmed as a true and correct record.



Moved: Mr B Thom Seconded: Ms H Hennessy Motion No: GHCC:2019:04:07

That the minutes of the Gawler Heritage Collection Committee Meeting held on 14 March 2019 be confirmed as a true and correct record.


Budget Moved: Mr B Thom Seconded: Mr P Barnet Motion No: GHCC:2019:04:08


Not a Council resolution


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Carried/Lost

Acknowledgement of Ms Denise Schumann OAM

Moved: Mr B Thom Seconded: Cr D Fraser Motion No: GHCC:2019:04:09

That the Gawler Heritage Collection Committee recommend to Council to acknowledge the positive involvement of Ms Denise Schumann OAM (Schuman and Associates) over the last 8 years in the advice given to the Gawler Heritage Collection Committee and the creation of the ‘Into the Light’ display she has organised within the previous Council Chambers. Denise’s constant input of valuable advice, coupled with her vast experience and great knowledge of Gawler’s history has made a most significant difference to achieve the fabulous end result which we can enjoy now and in the future.

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