Notice of Policy and Strategic Development …...Notice of Policy and Strategic Development...

Notice of Policy and Strategic Development Committee Meeting

Wednesday 19 June 2019

MEMBERSHIP

Cr Damian Wyld (Presiding Member)

Cr Lucas Jones Cr Sandy Keane Cr Olivia Savvas Cr Jessica Lintvelt Cr Peter Field Cr Rob Unger

NOTICE is given pursuant to Sections 87 and 88 of the Local Government Act 1999 that the next POLICY AND STRATEGIC DEVELOPMENT COMMITTEE MEETING will be held in the Civic Centre, 571 Montague Road, Modbury on WEDNESDAY 19 JUNE 2019 commencing at 6.30pm A copy of the Agenda for the above meeting is supplied

JOHN MOYLE CHIEF EXECUTIVE OFFICER

Dated: 13 June 2019

Policy and Strategic Development Committee Meeting - 19 June 2019 Page 3

CITY OF TEA TREE GULLY

POLICY AND STRATEGIC DEVELOPMENT COMMITTEE MEETING 19 JUNE 2019

AGENDA 1. Opening and Welcome

Acknowledgement of Country Statement - to be read out as arranged by the Presiding Member

2. Attendance Record: 2.1 Present 2.2 Apologies 2.3 Record of Officers in Attendance 2.4 Record of Number of Persons in the Public Gallery 2.5 Record of Media in Attendance

3. Confirmation of Minutes to the Previous Meeting

That the Minutes of the Policy and Strategic Development Committee held on 17 April 2019 be confirmed as a true and accurate record of proceedings.

4. Public Forum Available to the public to address the Committee on policy, strategic matters or items that are currently before the Committee. Total time 10 mins with maximum of 2 mins per speaker. For more information refer to Council’s website www.cttg.sa.gov.au

5. Deputations Requests from the public to address the meeting must be received in writing prior to the meeting and approved by the Presiding Member. For more information refer to Council’s website www.cttg.sa.gov.au

6. Presentations Requests to present to the meeting must be received in writing 5 days prior to the meeting and approved by the Presiding Member. For more information refer to Council’s website www.cttg.sa.gov.au 6.1 CWMS Upgrades Policy Development

Jonathan Foong Water Resources Specialist and Ryan McMahon Director Organisational Services & Excellence will provide a summary of future CWMS policy development

http://www.teatreegully.sa.gov.au/

http://www.cttg.sa.gov.au/

http://www.cttg.sa.gov.au/


7. Petitions - Nil

8. Declarations of Conflicts of Interest

Members are invited to declare any material, actual and/or perceived conflicts of interest in matters appearing before the Committee.

9. Adjourned Business - Nil

10. Motions Lying on the Table - Nil 11. Management Reports

Office of the Chief Executive Officer - Nil Assets & Environment - Nil Organisational Services & Excellence

*11.1 Live streaming Council meetings .......................................................................... 7 Community & Cultural Development - Nil

12. Returned Policies - Nil

13. First Discussion of Policies

13.1 Advertising Guidelines ....................................................................................... 59 13.2 Council's Corporate Publications Policy ............................................................. 67 13.3 Community Grants Policy ................................................................................... 75 13.4 Children and Vulnerable Persons Safe Environment Policy ............................... 95 13.5 Vehicles Parked on Footpath Policy ................................................................. 103 13.6 Community Wastewater Management System and Recycled Water

Customer Hardship Policy ................................................................................ 109 13.7 Tree Management Policy ................................................................................. 121 13.8 Emergency Management Policy ....................................................................... 143 13.9 Flag Management Policy .................................................................................. 153


14. Notice(s) of Motion - Nil

15. Motion(s) without Notice

16. Question(s) on Notice - Nil

17. Question(s) without Notice 18. Status Report on Council and Committee Resolutions

18.1 Status Report on Committee Resolutions ......................................................... 161

19. Other Business

20. Section 90(2) Local Government Act 1999 – Confidential Items A record must be kept on the grounds that this decision is made.

21. Date of Next Meeting

21 August 2019 22. Closure


Item

10.1

REPORT FOR

POLICY AND STRATEGIC DEVELOPMENT COMMITTEE

MEETING DATE

19 JUNE 2019

RECORD NO: D19/25375 REPORT OF: ORGANISATIONAL SERVICES & EXCELLENCE TITLE: LIVE STREAMING COUNCIL MEETINGS

PURPOSE To provide the Policy and Strategic Development Committee with the opportunity to consider live streaming and recording of Council meetings.

RECOMMENDATION That the Policy and Strategic Development Committee recommends to Council that: 1. Council, having considered the report entitled “Live Streaming Council

Meetings” dated 19 June 2019, endorses the updated “Code of Practice for Meeting Procedures” (Attachment 1) and “Code of Practice – Access to Council and Committee Meetings and Documents” (Attachment 2) as recommended by the Policy & Strategic Development Committee on 19 June 2019, to be used to undertake community engagement.

2. Council authorises the Chief Executive Officer to create and implement a

Community Engagement Strategy in line with Council’s Community Engagement Policy for the community engagement process to amend the “Code of Practice – Access to Council and Committee Meetings and Documents”, with the outcomes of the engagement to be presented to a future Council meeting.

3. In the event that there are no responses opposed to the proposed

amendments to Council’s “Code of Practice – Access to Council and Committee Meetings and Documents” that the Chief Executive Officer be authorised to implement the revised Code after informing Council of the outcome.


Item

10.1

1. BACKGROUND At its meeting on the 20 February 2019 the Policy and Strategic Development Committee made the following resolution:

“That a report be returned to the Policy and Strategic Development Committee that further explores the option and costs of visual/audio streaming or recording Council meetings”. Live streaming (also known as online streaming or webcasting) has been discussed and considered by Council over the past four years. A concern identified throughout previous discussions was the cost of implementing the live stream service. Advancements in technology and also improvements to the audio-visual system used in the Council Chambers has now enabled the opportunity to implement a cost-effective solution. The NSW Government recently introduced a new Model Code of Meeting Practice which requires all councils to live stream their meetings by the end of 2019. This trend may or may not be replicated in other states, however in South Australia a number of councils already live stream their meetings, including City of Burnside, City of Adelaide, City of Onkaparinga, City of Victor Harbour and Port Augusta City Council.

2. DISCUSSION

If Council proceeds with the decision to live stream Council meetings, it will be delivered in an easy to manage, automated method such as YouTube, and will be accessible from Council’s website. It is recommended that meetings from the last six months be available for streaming via the appropriate channel. The live stream can easily be terminated during a meeting for confidential items, however for a better viewer experience and ease of records management, it is recommended that these items always occur at the end of the meeting instead of mid-way through the agenda where possible. This is consistent to Council’s current approach to these matters. Council will also need to choose if they wish for any other Committee meetings to be live streamed. It is important to note that infrastructure to deliver the live stream will be installed in the Council Chambers so any meeting of Council or Committee to be live streamed would need to occur in the Council Chambers to minimise infrastructure costs into other meeting rooms. The cost to introduce live streaming is approximately $5,000 which includes all the hardware and software required. Live streaming can be implemented at the first Council meeting after the conclusion of the relevant community engagement (depending on outcomes), or at a different date as set by Council. The funds can be absorbed within the 2019 – 2020 operating budget. In order to consider this recommendation and enable live streaming to occur, two Council Codes will need to be amended, being the “Code of Practice for Meeting Procedures” (refer Attachment 1) and “Code of Practice – Access to Council and Committee Meetings and Documents” (refer Attachment 2). Refer Policies / Strategies section for further information on the required changes to the Codes.

3.


Item

10.1

STRATEGIC OBJECTIVES

Strategic Plan

The following strategic objectives in Council’s Strategic Plan 2020 are the most relevant to this report:

Theme Objective Comments

PROSPEROUS

AND

CONNECTED

A community that has a say in

decisions that affect them.

Live streaming provides

greater access to Council

meetings and the decisions

Council make.

A community that participates in

meaningful community and

economic activities.

The promotion of live

streaming will provided

greater awareness of Council

meetings and will assist our

community to engage with

matters that affect them.

Policies / Strategies This report impacts two Council Codes of Practice (which are required by legislation):

Code of Practice for Meeting Procedures (Attachment 1)

Code of Practice – Access to Council and Committee Meetings and Documents (Attachment 2)

Changes to the Code of Practice for Meeting Procedures does not require public consultation, but does require the vote of two thirds of a majority of Council to make any amendments. This is a more flexible document that enables amendment to meet Council requirements at any point in time.

While the current “Code of Practice – Access to Council and Committee Meetings and Documents” already incorporates a statement that provides for visual and audio recordings, it does not provide for access to the recordings outside of a Freedom of Information application process. In order to amend this Code, any changes requires community engagement in accordance with section 92 of the Local Government Act 1999. The existing statement included in the “Code of Practice – Access to Council and Committee Meetings and Documents” is as follows: “Visual or Audio recordings are not to be taken outside of that prescribed in the Code of Practice for Meeting Procedures. Any requests to access this information must be made under the Freedom of Information Act 1991.” The above statement does not consider the concept of ‘live streaming’ and the access of visual recordings on YouTube. On this basis, the current “Code of Practice for Meeting Procedures” and “Code of Practice – Access to Council and Committee Meetings and Documents” would both need to be updated as reflected in Attachments 1 and 2 respectively to provide for live streaming.


Item

10.1

It is recommended that the “Code of Practice – Access to Council and Committee Meetings and Documents” (Attachment 2) just provide for visual or audio recordings to be prescribed in the “Code of Practice for Meeting Procedures”. It is also recommended that the “Code of Practice for Meeting Procedures” (Attachment 1) be amended to live stream Council meetings only, and remove the requirement of an additional audio recording. This would result in no recordings of confidential items in any capacity (apart from the minutes of the meeting). The visual streaming and recording of the meeting would provide the corroborative mechanism to the minutes of the meeting.

4. LEGAL A set of terms and conditions will be developed to support live streaming content and these would be published on our website. It would be recommended that these terms and conditions be reviewed by a lawyer prior to publication. Section 92 of the Local Government Act 1999 establishes the legislative requirements for amending the “Code of Practice – Access to Council and Committee Meetings and Documents”

5. RISK – IDENTIFICATION AND MITIGATION Notification to the community attending Council meetings regarding live streaming would need to be implemented. This could include onsite signage, promotion on our website and information in Council’s agenda. Terms and conditions regarding live streaming would need to be developed and these would cover:

A general disclaimer including the fact that Council agendas and minutes are the official public record of meeting

Privilege and protection covering content of the meetings including individual opinions and presentations

No liability attached to the City of Tea Tree Gully if technical difficulties are incurred.

6. PEOPLE AND WORK PLANS This function can be accommodated within existing work plans and practices.

7. FINANCIAL The cost to introduce live streaming is approximately $5,000 which includes all the hardware and software required. The funds can be absorbed within the 2019-2020 operating budget for maintaining public spaces within the Civic Centre.

8. ASSETS Investment in the Council Chambers audio-visual equipment will be required to set up and maintain this service.

9. ENVIRONMENTAL N/A


Item

10.1

10. COMMUNITY AND STAKEHOLDER IMPACT Live streaming of Council meetings provides greater accessibility to Council meetings. This includes eliminating geographical and time barriers which may prevent a person attending the meetings.

11. COMMUNITY AND STAKEHOLDER ENGAGEMENT Before Council makes any amendments to the “Code of Practice – Access to Council and Committee Meetings and Documents”, community engagement must be undertaken in accordance with section 92 of the Local Government Act 1999. It is noted that in order to consider proposed changes to this Code, this would need to be considered in conjunction with the “Code of Practice for Meeting Procedures”. It is proposed that the Chief Executive Officer be authorised to create and implement a Community Engagement Strategy to support the relevant community engagement process to amend the Code.

12. PROMOTION AND COMMUNICATIONS OF COUNCIL DECISION AND OPERATIONAL IMPACTS Live streaming and published meetings will be available via Council website. Availability of this service will be promoted through appropriate communication channels.

13. INTERNAL REPORT CONSULTATION The following staff have been included in the consultation process in the preparation of this Report.

Name Position Consulted about Ilona Cooper Manager Governance

and Policy Policy, budget and AV equipment

Wayne Richards Manager IT Solution Technology and Support


Item

10.1

Attachments 1.⇩ Code of Practice for Meeting Procedures - Reviewed Version - 19 June 2019 ......... 13 2.⇩ Code of Practice - Access to Council and Committee Meetings and Documents - for

review - 19 June 2019 .............................................................................................. 50

Report Authorisers

Dewald Hartzenberg

Events & Activation Coordinator 8397 7296

Elissa Graves

Manager Customer and Communications 8397 7304

Ryan McMahon

Director Organisational Services & Excellence 8397 7297

John Moyle

Chief Executive Officer 8397 7201

Code of Practice for Meeting Procedures - Reviewed Version - 19 June 2019 Attachment 1


Att

ac

hm

en

t 1

It

em

10.1



Att

ac

hm

en

t 1

It

em

10.1

Code of Practice - Access to Council and Committee Meetings and Documents - for review - 19 June 2019

Attachment 2


Att

ac

hm

en

t 2

It

em

10.1


Attachment 2


Att

ac

hm

en

t 2

It

em

10.1


Item

13.1

City of Tea Tree Gully

Policy and Strategic Development Committee

Document Cover Sheet

19 JUNE 2019

ADVERTISING GUIDELINES

Responsible Manager: Manager Customer & Communications

The scope of the “Community Transport Service – Advertising Guideline Policy” has been broadened to allow Council to consider advertising opportunities of all types and implementations as they arise. By consolidating the relevant sections of the “Community Transport Advertising – Advertising Guidelines Policy” and “Council’s Corporate Publications Policy”, the revised policy establishes a single, clear position of Council for accepting paid advertising and the conditions under which such advertising will be accepted. The need for a strong positon on advertising is backed by potential changes to the local media landscape in the short- to medium-term. The forecast changes may impact the current paid promotional opportunities afforded to local organisations and, at the same time, provide a future non-rate based revenue stream for Council. Through the provision of competitively priced advertising opportunities, Council seeks to support the local economy by providing organisations and individuals with access to affordable, localised promotional opportunities. The revenue generated through such activities will continue to be used to offset the cost of Council’s current communications and to invest in new ways of communicating with residents. The precedent for accepting advertising was established in mid-2014, when the Strategic Planning and Development Policy Committee, on behalf of Council, approved the sale of advertising on Council’s fleet of community busses, endorsing the “Community Transport Service – Advertising Guidelines Policy”. This followed a successful trail in mid to late 2013. In April 2017, Council’s Governance and Policy Committee endorsed changes to “Council’s Corporate Publications Policy” which allowed for the sale of advertising in print and electronic publications. These changes were adopted by Council in May of that year and further cemented Council’s position on accepting paid advertising.


Item

13.1

Since “Council’s Corporate Publications Policy” was amended, more than $30,000 (exclusive of GST) has been raised from the sale of advertising in the Gully Grapevine. This has been achieved within the current resource allocation and has allowed the organisation to partially offset the cost of the publication. While there are currently no plans to expand the advertising opportunities offered by Council, the revised policy provides the flexibility to extend Council’s offering if and when it is deemed to provide clear value to Council and the community. It also provides Council with the opportunity to entertain any ad hoc approaches from organisations. To ensure the integrity of Council’s publications and environments is maintained, Council reserves the right to refuse advertising at any time and for any reason. This position is clearly stated in the policy and the associated booking terms and conditions. The sale of advertising, including the quantity, type and implementation as well as the setting of fees and charges, are operational matters and are the responsibility of the relevant officer of Council. All relevant stakeholders have been consulted regarding changes to this policy.

RECOMMENDATION

(Use this recommendation when there are new policies/codes, significant changes to the intent of the policy/code, or of significant interest to the Elected Members or policies are no longer required) That the Policy and Strategic Development Committee recommends to Council: That the “Advertising Guidelines” as reviewed by the Policy and Strategic Development Committee on 19 June 2019 be adopted. OR (Use this recommendation when Committee is using its delegated power to review and adopt variations to policies/codes subject to the policies/codes to not being substantially altered in content and policy position) That the “Advertising Guidelines” as reviewed by the Policy and Strategic Development Committee on 19 June 2019 be adopted. OR (Use this recommendation when the policy/code needs to be returned to the Committee - eg to incorporate discussion points from the meeting) That the “Advertising Guidelines” as reviewed by the Policy and Strategic Development Committee on 19 June 2019 be returned to the “Policy and Strategic Development Committee” for consideration.


Item

13.1

Summary of changes

Page No. Heading Comments

1 Title Title changed from “Community Transport Service – Advertising Guidelines Policy” to “Advertising Guidelines” to reflect the purpose of the policy.

2 Purpose Purpose altered.

3 Policy The policy has been redrafted to provide a clear set of guidelines for the acceptance and sale of advertising of types and implementations.

Changes during or after PSDC Meeting for Council Meeting [date]

Supporting Information

Attachments 1.⇩ Advertising Guidelines Policy - Revised version for P&SDC 19 June 2019 .............. 62

Advertising Guidelines Policy - Revised version for P&SDC 19 June 2019 Attachment 1


Att

ac

hm

en

t 1

It

em

13.1



Att

ac

hm

en

t 1

It

em

13.1


Item

13.2




19 JUNE 2019

COUNCIL'S CORPORATE PUBLICATIONS POLICY

Responsible Manager: Manager Customer & Communications

The policy has been revised in conjunction with the “Community Transport Service – Advertising Guidelines Policy” to establish a clear position of Council on the acceptance of advertising. As part of this review, the policy has been refined, removing all unnecessary content.

RECOMMENDATION

(Use this recommendation when there are new policies/codes, significant changes to the intent of the policy/code, or of significant interest to the Elected Members or policies are no longer required) That the Policy and Strategic Development Committee recommends to Council: That the “Council's Corporate Publications Policy” as reviewed by the Policy and Strategic Development Committee on 19 June 2019 be adopted. OR (Use this recommendation when Committee is using its delegated power to review and adopt variations to policies/codes subject to the policies/codes to not being substantially altered in content and policy position) That the “Council's Corporate Publications Policy” as reviewed by the Policy and Strategic Development Committee on 19 June 2019 be adopted. OR (Use this recommendation when the policy/code needs to be returned to the Committee - eg to incorporate discussion points from the meeting)


Item

13.2

That the “Council's Corporate Publications Policy” as reviewed by the Policy and Strategic Development Committee on 19 June 2019 be returned to the “Policy and Strategic Development Committee” for consideration.

Summary of changes


2 Corporate newsletter

It is proposed that the ward map be removed from the publication and the Elected Members pages be readjusted to provide a much stronger association between the ward councillors, the areas they represent and their columns. It is believed that the map in its current format provides little benefit to the reader, with the map currently available on our website. A proposed draft has been provided for consideration.

Corporate newsletter

The sentence relating to the yearly review of the frequency of the publication has been removed. Should the data collected by Council indicate the need to change the frequency, the policy would be brought back to the Policy and Strategic Development Committee for review.

3 Advertising

To establish a single, clear position of Council on the acceptance of paid advertising, the section relating to advertising has been removed from this policy and incorporated into the Advertising Guidelines.



Attachments 1.⇩ Council's Corporate Publications Policy - Reviewed Version for PSDC June 2019 ... 69

Council's Corporate Publications Policy - Reviewed Version for PSDC June 2019 Attachment 1


Att

ac

hm

en

t 1

It

em

13.2



Att

ac

hm

en

t 1

It

em

13.2


Item

13.3




19 JUNE 2019

COMMUNITY GRANTS POLICY

Responsible Manager: Manager Community Development & Engagement and Manager City Development

This policy is being reviewed ahead of the policy review schedule to include a new initiative titled ‘Neighbourhood Event Grants’. The Community Development Grants section has also been updated to ensure that the category funding amounts better reflect the amounts awarded in previous grant rounds. Other policy changes included are all of a minor nature. Given the nature of the changes it is suggested that it is appropriate to recommend this to Council depending on the changes the Committee determines appropriate.

RECOMMENDATION

That the Policy and Strategic Development Committee recommends to Council: That the “Community Grants Policy” as reviewed by the Policy and Strategic Development Committee on 19 June 2019 be adopted. OR That the “Community Grants Policy” as reviewed by the Policy and Strategic Development Committee on 19 June 2019 be returned to the “Policy and Strategic Development Committee” for consideration.


Item

13.3

Summary of changes


1 Cover

Removed Manager Recreation and Leisure Services and Manager Buildings Assets & Environment as these roles are no longer required as key stakeholders.

2 Community Grants

Program Categories

Added Neighbourhood Event Grants as the second item. More detail is provided below (under page 7).

Heritage Grants moved to the end of the list as the program is slightly different in nature.

3

Community Development Grants –

Category maximum amounts

Amendment to the Community Development category amount of funding. This change is being proposed with consideration of mode data collected over the past 5 years (2013>2018):

o Development: $5,000 (mode)

o Equipment: $3,000 (mode)

o Events: $2,500 (mode)

o Environment: $2,000 (mode)

o Note: Mode is the most frequently

occurring number in a group of numbers (e.g. the mode of 2, 3, 3, 5, 7, and 10 is 3).

Based on the above the Development category amount (which is currently a maximum of $10,000) has been amended to $8,000 as this better reflects the actual amounts being awarded. All other categories are remaining the same.

4 Community

Development Grants – Eligibility Criteria

Removed the words ‘for Community Development Grants’ as it is repetitive and not required.

5


Eligible Projects, Programs and

Activities

Removed ‘Attract minor Capital Works or purchases that support and ongoing community environmental management activity, program or project’ – this has been moved to the next section under ‘funding will not be provided for’, the reference to capital works has had an excepted added: minor capital works that highlight historical or cultural significance or support an ongoing community environmental management activity, program or project will be considered. This change also acknowledges that in some instances heritage or cultural projects may need some minor capital works (e.g. heritage markers or signage).


Item

13.3

Minor wording change – removed ‘the relevant Committee’ changed to ‘Council’ as the applications no longer go to a Committee.

Under ‘funding will not be provided for’ a sentence has been added ‘Events that require an entry fee or conditional entry (i.e. membership, affiliation or alignment with a club, group or other organisation)’ as events funded should be free of change for the community to attend, they should also be open to all.

6


Expenditure and Evaluation

Removed ‘Complete and return acquittal and evaluation prior to any future grant applications’ as this is included under eligibility.

7 Neighbourhood Events

Grants

Neighbourhood Event Grants is a new funding opportunity being offered to encourage of residents of the City of Tea Tree Gully to connect with their neighbours and the community they live in by holding localised events to celebrate Neighbour Day. Budget for this program will initially come from the Community Development Grants budget, a maximum of $2,000 will be allocated each financial year.

Our annual community survey results suggest that less than half of respondents feel like they are a part of their community.

Research suggest that social connectedness helps prevent loneliness, isolation and depression. According to Relationships Australia Neighbours are important because good relationships with others can transform communities.

We hope this is initiative will help promote wellbeing and encourage people to feel more connected in their community.

8 Heritage Grants Heritage Grants section moved the end of the

document.

8 Youth Achievement

Sponsorship Program – General Principles

Minor wording change to increase clarity about the decision making process and delegations.

8-9 Youth Achievement

Sponsorship Program – Eligibility Criteria

Removed the words ‘for Youth Achievement Sponsorship Program’ from the heading as it is repetitive and not required.

Moved the reference regarding how often applicants can request sponsorship to the top. Wording added ‘Applicants can only apply for Youth Achievement Sponsorship once in every 12 month period. An additional application


Item

13.3

may be considered if a successful applicant is selected to represent Australia overseas for the same sport/activity/event in the same year’.

The dot point regarding representing South Australia or Australia has been amended to make the expectation more clear, the following has been added ‘through a competitive selection process’.

9 Youth Achievement

Sponsorship Program – Criteria for Funding

Added the word ‘online’ to make it clear that the application form is now online.

The word grant replaced with sponsorship.

10 Heritage Grants – General Principles

Minor wording change to increase clarity about the decision making process and delegations.

14-15 Definitions Amended order of definitions to be in

alphabetical sequence.

Changes during or after PSDC Meeting for Council Meeting [19 June 2019]


More information about Neighbour Day: https://neighbourday.org/

Attachments 1.⇩ Community Grants Policy - Revised version for PSDC 19 June 2019 ...................... 79

https://neighbourday.org/

Community Grants Policy - Revised version for PSDC 19 June 2019 Attachment 1


Att

ac

hm

en

t 1

It

em

13.3



Att

ac

hm

en

t 1

It

em

13.3


Item

13.4




19 JUNE 2019

CHILDREN AND VULNERABLE PERSONS SAFE

ENVIRONMENT POLICY

Responsible Manager: Manager Organisational Development

The Children and Vulnerable Persons Safe Environment Policy has been comprehensively reviewed to incorporate changes to key legislation to protect children and young people from harm. Legislative changes were enacted to the following legislation following the Child Protection System Royal Commission completed in August 2016. The previous Children’s Protection Act 1993 is now the Children and Young People (Safety) Act 2017 commencing from 1 July 2019 The previous Children’s Protection Regulations (2010) is now the Children and Young People (Safety) Regulations 2017 commencing from 1 July 2019


Item

13.4

RECOMMENDATION

That the “Children and Vulnerable Persons Safe Environment Policy” as reviewed by the Policy and Strategic Development Committee on 19 June 2019 be adopted.

Summary of changes


All Various

Legislation titles updated throughout the Policy to reflect the new titles Penalties for breaches have been updated to reflect the Acts The prescribed position definition has been broadened A Working with Children Check is now required every five years and can only be undertaken by Screening SA The terms abuse and neglect have been changed to harm throughout the policy consistent with the legislative changes.

Page 6 Other references Internal policy and procedure titles have been changed to reflect updated titles.

Changes during or after GPC Meeting for Council Meeting [date]


Attachments 1.⇩ Children and Vulnerable Persons Safe Environment Policy - Reviewed version for

PSDC 19 June 2019................................................................................................. 97

Children and Vulnerable Persons Safe Environment Policy - Reviewed version for PSDC 19 June 2019

Attachment 1


Att

ac

hm

en

t 1

It

em

13.4


Attachment 1


Att

ac

hm

en

t 1

It

em

13.4


Item

13.5




19 JUNE 2019

VEHICLES PARKED ON FOOTPATH POLICY

Responsible Manager: Manager Community Safety

This Policy is due for renewal in 2019.

RECOMMENDATION

That the “Vehicles Parked on Footpath Policy” as reviewed by the Policy and Strategic Development Committee on 19 June 2019 be adopted.

Summary of changes


The Policy has been provided to the Committee as part of the review process. There are no suggested changes at this point.



Attachments 1.⇩ Vehicles Parked on Footpath Policy - Reviewed Version for PSDC June 2019 ...... 104

Vehicles Parked on Footpath Policy - Reviewed Version for PSDC June 2019 Attachment 1


Att

ac

hm

en

t 1

It

em

13.5



Att

ac

hm

en

t 1

It

em

13.5


Item

13.6




19 JUNE 2019

COMMUNITY WASTEWATER MANAGEMENT SYSTEM

AND RECYCLED WATER CUSTOMER HARDSHIP POLICY

Responsible Manager: Manager Finance & Rating Services

For initial discussion with the Committee only with suggested amendments to be discussed on the night.

RECOMMENDATION

That the “Community Wastewater Management System and Recycled Water Customer Hardship Policy” as reviewed by the Policy and Strategic Development Committee on 19 June 2019 be returned to the “Policy and Strategic Development Committee” for consideration.

Summary of changes




Attachments 1.⇩ Community Wastewater Management System and Recycled Water Customer

Hardship Policy - Reviewed version for PSDC June 2019 ...................................... 110

Community Wastewater Management System and Recycled Water Customer Hardship Policy - Reviewed version for PSDC June 2019

Attachment 1


Att

ac

hm

en

t 1

It

em

13.6


Attachment 1


Att

ac

hm

en

t 1

It

em

13.6


Item

13.7




19 JUNE 2019

TREE MANAGEMENT POLICY

Responsible Manager: Manager Parks and Manager City Development

The Policy is being reviewed due to a formal request from Executive Leadership Team.

RECOMMENDATION

That the Policy and Strategic Development Committee recommends to Council: That the “Tree Management Policy” as reviewed by the Policy and Strategic Development Committee on 19 June 2019 be adopted. OR That the “Tree Management Policy” as reviewed by the Policy and Strategic Development Committee on 19 June 2019 be adopted.

Summary of changes


2 Purpose Canopy and environmental benefits added to supplement the previous amenity focus.


2&3 Policy Protecting vulnerable communities added along with the concept of eco-systems service values

3

New section: Canopy Management, monitoring & evaluation.

Reflects the need to establish programs that determine the spread, location and composition of the urban tree canopy and if new canopy projects are meeting the need.


Item

13.7

7 Trees and Moisture extraction from the

Ground

Reflects changes to rainfall and a drier climate that may also affect infrastructure

8 Debris from Council

Trees Eco-system service values will be considered during assessment processes not just amenity

10 Tree removal To ensure new trees are planted as part of any project that removes trees

10 Developments Trees do not have to be of low amenity to achieve approval for removal

11 New Section: Biosecurity

Formalises Councils strategic alliances in this area

11 New Section: WSUD

Water will be the key to establishing and maintaining a heathy tree canopy. It will be essential that as much rainfall possible is captured where it falls and is captured for vegetation use.

11 New Section: Creating

Climate Ready Vegetation

This new section will reflect more significant trialing of new species to replace current species that may not survive into the future

11 &12 Tree Planting Incudes climate adaption and places an emphasis on canopy connections

13 Tree Planting Purchasing of stock for better outcomes

13&14 Tree Screening Management

To create a more strategic approach to maintenance and renewal of tree screens throughout the City



Attachments 1.⇩ Tree Management Policy - Reviewed Version for June 2019 ................................. 123

Tree Management Policy - Reviewed Version for June 2019 Attachment 1


Att

ac

hm

en

t 1

It

em

13.7



Att

ac

hm

en

t 1

It

em

13.7


Item

13.8




19 JUNE 2019

EMERGENCY MANAGEMENT POLICY

Responsible Manager: Manager Governance & Policy

Although not yet due for review under the policy review schedule, this Policy needs to be updated to reflect recent changes to Council’s emergency management related documents and arrangements. This Policy has been reviewed in its entirety. Sections have been moved around to ensure ease of reading and relevant information is kept together. Given the changes are of a minor nature, it is suggested that the Committee adopt the reviewed Policy under its delegations form Council without the need to seek endorsement from Council.

RECOMMENDATION

That the “Emergency Management Policy” as reviewed by the Policy and Strategic Development Committee on 19 June 2019 be adopted.

Summary of changes


2

Council Emergency Management Plan

Updated to reflect content of reviewed Emergency Management Plan

Business Continuity Planning

Section moved to reflect relationship with emergency management planning

3

Council Incident Management Team

New section added to reflect current emergency management arrangements

i-Responda operating platform

Replaced reference to ‘framework’ with ‘operating platform’ to reflect updated name. This has also been amended in other relevant sections.

7 Other references Added reference to Incident Management Framework (newly established document)


Item

13.8

Added reference to Local Government Emergency Management Framework



Attachments 1.⇩ Emergency Management Policy - Reviewed Version for June 2019 ....................... 145

Emergency Management Policy - Reviewed Version for June 2019 Attachment 1


Att

ac

hm

en

t 1

It

em

13.8



Att

ac

hm

en

t 1

It

em

13.8


Item

13.9




19 JUNE 2019

FLAG MANAGEMENT POLICY

Responsible Manager: Manager Governance & Policy

Given the upcoming relocation of functions and services from Council’s Works Depot at St Agnes to the new Service Centre in Golden Grove, it was considered timely to review the current Flag Management Policy to remove reference to Council’s Works Depot. It is not proposed that there be a flagpole flying the Australian National Flag at the new Service Centre. It is also noted that two previous Council resolutions regarding the Rainbow Flag and Eureka Flag expired at the conclusion of the Council term in November 2018, and therefore reference to these flags have also been removed. The Committee may give consideration as to whether new statements be included regarding these two flags.

RECOMMENDATION

That the Policy and Strategic Development Committee recommends to Council: That the “Flag Management Policy” as reviewed by the Policy and Strategic Development Committee on 19 June 2019 be adopted. OR That the “Flag Management Policy” as reviewed by the Policy and Strategic Development Committee on 19 June 2019 be returned to the “Policy and Strategic Development Committee” for consideration.


Item

13.9

Summary of changes


2 Policy Removal of reference to Council resolutions regarding Rainbow Flag and Eureka Flag, which expired at the end of last Council term (November 2018).

2 Policy

Removal of reference to flying Australian National Flag at Council’s Works Depot on the basis that a new flagpole will not be erected at the Service Centre. It is noted that flying a flag in line with the Premiers Offices Protocols Office comes with some very important and at times onerous challenges, including after hours attendance and the associated call out costs. For efficiency of our operations it is suggested such responsibilities should be restricted to Council Corporate Offices i.e. the Civic Centre. Having to adjust the flags at specific times at multiple sites requires multiple call outs staff to attend at the same time.

3 Other references Removal of reference to Council resolutions regarding Rainbow Flag and Eureka Flag, which expired at the end of last Council term (November 2018).



Attachments 1.⇩ Flag Management Policy - PSDC for review - 19 June 2019 .................................. 155

Flag Management Policy - PSDC for review - 19 June 2019 Attachment 1


Att

ac

hm

en

t 1

It

em

13.9



Att

ac

hm

en

t 1

It

em

13.9


Item

18.1

Status Report on Committee Resolutions 19 JUNE 2019

Note: This report is provided as information only. Actions relating to confidential minutes may not be included in the Status Report. Note: This report will be present on a monthly basis, to the first meeting each month.

Pending Actions

Nil

Completed Actions

Minute No. Meeting Date Officer Subject Completed

12 17/04/2019 Taglierini, Deana

Process for Handling Alleged Breaches Against the Code of Conduct for Council Members

15/05/2019

D19/24992

23/04/2019 2:55:45 PM - Deana Taglierini Policy prepared for Council on 14 May 2019. 15/05/2019 4:21:02 PM - Deana Taglierini Action completed by: Harrison, Gill This document was adopted by Council on 14 May 2019 and has been updated to Council’s website.



Drone Policy 15/05/2019

D19/24992

23/04/2019 2:55:38 PM - Deana Taglierini Policy prepared for Council on 14 May 2019. 15/05/2019 4:24:16 PM - Deana Taglierini Action completed by: Harrison, Gill Policy was adopted by Council on 14 May 2019 and has been updated to Council’s website.


Item

18.1



Elected Member Training and Development Policy

15/05/2019

D19/24992

23/04/2019 2:55:53 PM - Deana Taglierini Policy prepared for Council on 14 May 2019. 15/05/2019 12:00:18 PM - Deana Taglierini Action completed by: Taglierini, Deana Policy was adopted by Council on 14 May 2019 and has been updated to Council’s website.



Register of Interests Policy 23/04/2019

D19/24992

23/04/2019 2:56:18 PM - Deana Taglierini Action completed by: Taglierini, Deana Policy was adopted by the PSDC and has been updated to Council's website.



General Complaints Policy 23/04/2019

D19/24992

23/04/2019 2:56:26 PM - Deana Taglierini Action completed by: Taglierini, Deana Policy was adopted by the PSDC and has been updated to Council's website.

Notice of Policy and Strategic Development …...Notice of Policy and Strategic Development...

Documents

Transcript of Notice of Policy and Strategic Development …...Notice of Policy and Strategic Development...