NOTE: EXECUTIVE SESSION – 6:00 P.M. A. Collective...

NOTE: EXECUTIVE SESSION – 6:00 P.M. A. Collective Bargaining

AGENDA

REGULAR MEETING OF THE BOARD OF DIRECTORS NOVEMBER 12 & 18, 2008 – 7:00 P.M. LINCOLN CENTER HEARING ROOM

TWO MEETING AGENDA

1. MEETING CALLED TO ORDER. 2. OPENING OF MEETING TO ELECTORS OR TAXPAYERS WHO WISH TO BE

HEARD ON ANY SUBJECT WITHIN THE JURISDICTION OF THE BOARD OF DIRECTORS.

3. PUBLIC HEARINGS. * A. Appropriation to Special Projects as follows: 1. Youth Service Bureau ...................................................................................$55,773 for Urban Youth Violence Prevention Program (Year 2) to be financed by a Grant from the Office of Policy and Management. 2. Youth Service Bureau ........................................................................................$250

for youth programming, food and needed supplies to be financed by a donation from Manchester Memorial Hospital which is gratefully acknowledged and accepted.

3. Children’s Garden at Northwest Park ..................................................................$50 for the Children’s Butterfly Garden to be financed by a donation in memory

of Robert Krasinski which is gratefully acknowledged and accepted. 4. Expanded DUI Enforcement Grant (2008/2009)..........................................$99,900 to be financed by a grant from the State of Connecticut, Department of Transportation. 5. Police Donations Revenue Account - Manchester Police Explorer Post.......... $403

from dues ($60), from retrieval of brass collected at the firearms range ($231) and from Shred Fest event ($112).

6. Federal Asset Forfeiture Account ...................................................................$1,619 for continuing narcotics investigations, equipment, and/or training to be

financed by proceeds from narcotics investigations. 7. State Asset Forfeiture Account .......................................................................$2,929

for continuing narcotics investigations, equipment, and/or training to be financed by proceeds from narcotics investigations.

8. Public Safety – East Central Narcotics Task Force (FY 08/09) .....................$5,000 to support task force operational needs for equipment, training or to facilitate continuing narcotics investigations to be financed by the annual contribution from South Windsor and Glastonbury.

9. Hockanum River Linear Park ..............................................................................$50 to be financed by a donation from Cowen Tax Advisory Group which is gratefully acknowledged and accepted.

10. Recreation Department – Special Activities ......................................................$563 for donation to Alex’s Lemonade Stand ($66.17), MADD ($325) and MACC ($171.30) to be financed by funds raised by the Center for Service Learning Program which are gratefully acknowledged and accepted.

Board of Directors November 12, 2008 Agenda

11. Department of Health Supplemental Bioterrorism Grant (8/10/08 to 8/09/09)....$1,600 to be financed by the State of Connecticut, Department of Public Health. * B. Appropriations to Education Special Projects as follows: 1. Out-of-Town Magnet School Transportation (FY 08/09) ............................$54,000 to be financed by a grant from the State of Connecticut Department of Education. 2. Washington Media Arts Magnet School Early Bird Program (FY 08/09) ...$13,000

to be financed by parent tuition fees. 3. Manchester Head Start Federal Day Care Program (FY08/09) ....................$35,000

to be financed by parent fees and State day care grants. 4. Manchester Head Start State Day Care Program (FY08/09) ........................$40,000

to be financed by parent fees and State day care grants. 5. Increase to Carl D. Perkins Vocational and Applied Technology Grant (FY 08/09).............................................................................................$7,534

to be financed by a grant from the State of Connecticut Department of Education. 6. Early Reading Success Grant (FY 08/09)...................................................$100,000 to be financed by a grant from the State of Connecticut Department of Education. 7. Manchester Head Start – Free and Reduced Lunch program (FY 08/09)......$85,825 to be financed by a grant through the State of Connecticut Department of Education.

8. Cedar Street Station and Washington Media Arts Magnet School ............$173,623 for after school care at Washington Media Arts Magnet School and Verplanck Elementary School to be financed by the 21st Century Community Learning Grant.

* C. Appropriation to Fire District Reserve Fund - Paramedics ..................................$4,995 to be funded by memorial donations in honor of Fire Chief John C. Rivosa which are gratefully acknowledged and accepted. * D. Appropriation to Capital Improvement Reserve – Public Works Equipment ....$13,071 to be used toward the funding of two hybrid vehicles (partially funded by the 2008 Connecticut Clean Fuel grant) to be funded by the proceeds from the sale of surplus vehicles. E. Approval of an amendment to the Code of Ordinances, Chapter 6, Article II, Section 6-5 to provide for an increase in the membership of the Redevelopment

Agency. (A copy of the proposed amendment may be seen in the Town Clerk's office during regular business hours.) 4. CONSENT CALENDAR. 5. REPORTS. A. Manager’s Report. B. QUESTIONS AND COMMENTS BY BOARD MEMBERS REGARDING ITEMS ON THE AGENDA THAT MAY NEED ADDITIONAL INFORMATION FOR THE NEXT MEETING.

6. RECESS TO SECOND WEEK.


NOTE: EXECUTIVE SESSION – 6:00 P.M. A. General Manager’s Performance Evaluation

SECOND MEETING OF THE MONTH

7. MEETING CALLED TO ORDER. 8. AWARDS AND PRESENTATIONS. 9. ADOPTION OF MINUTES OF PREVIOUS MEETING. A. Actions, October 7, 2008 – Regular Meeting B. Minutes, October 7, 2008 – Regular Meeting C. Actions, October 14, 2008 – Regular Meeting D. Minutes, October 14, 2008 – Regular Meeting 10. OPENING OF MEETING TO ELECTORS OR TAXPAYERS WHO WISH TO BE HEARD ON ANY SUBJECT WITHIN THE JURISDICTION OF THE BOARD OF DIRECTORS. 11. COMMUNICATIONS. 12. REPORTS. A. Downtown Parking Lot Development (Mark Pellegrini). 13. PRESENTATION OF BID WAIVER REQUESTS. 14. ACTION ON ITEMS OF PUBLIC HEARING. 15. UNFINISHED BUSINESS. 16. NEW BUSINESS. * A. Acceptance of resignation of Eleanor Russell (D) as Tenant Commissioner of the Housing Authority, with a term expiring November 2008. * B. Acceptance of resignation of Joseph J. Reardon (R) from the Commission for Elderly Services and People with Disabilities, with a term expiring November 2010.

* C. Acceptance of donation of Acer Notebook Laptop to Manchester Police Department from Staples, Inc. which is gratefully acknowledged and accepted. * D. Acceptance of donations of gift cards ($155) from the public to the Recreation Department to purchase supplies to support the Nike Tykes Preschool which are gratefully acknowledged and accepted. * E. Approval of a resolution authorizing the General Manager to execute all contracts and amendments on behalf of the municipal corporation consistent with the Town Charter.

* F. Approval of job description for Assistant Facilities Project Manager. G. Approval of a resolution by the Board of Directors to provide water and sanitary

sewer service to the Botti property. H. Discussion of security measures at Library.

I. Citizen Committee/Energy Audit J. Discussion: Dog Park.

K. Discussion: Subcommittee regarding content of messages on Manchester Matters, Community Calendar, Channel 16 and Main Street banner. L. Amendment to Section 3.2 of Board of Directors Rules of Procedure. M. Discussion of policy regarding posting of agendas and minutes on website. N. Revision to technology policy for elected officials. O. Resolution suspending out of state travel reimbursements for members of the Board of Directors.


P. Appointments to Boards and Commissions which have members with terms expiring

in October and November 2008: Board/Commission Name Term Expiring Advisory Board of Health Karen Gionet, 631 N. Main St (D) November 2011 Advisory Rec. and Park Comm. Dennis Cumberbatch, 95 Olcott St (D) November 2011 Thomas Tierney, 150 Tonica Spring Tr (D) November 2011 Arts Commission Rose Marie Papa, 87 Waranoke Rd (R) November 2011 Carol Maas, 70 Dennison Ridge Rd November 2011 Hans Weiss, 138 Oakland St November 2011 Bennet Housing Corporation Kenneth Garrity, 1146 Main St (D) November 2013 Board of Assessment Appeals Edward Peterson, 150 Westland St (D) November 2011 BAA Alternates - Terry Werkhoven, 88 Santina Dr (R) November 2011 William R. Broneill, 178 E Center St (D) November 2011 Geoffrey King, 62 Arnott Rd (D) November 2011 Building Committee Francis A. Maffe, Jr., 116 Croft Dr (D) November 2011 Peter LaBelle, 192 Wells St (D) November 2011 David J. Sombric, 77 Elizabeth Dr (D) November 2011 Vacancy November 2009 Cheney Brothers National Historic Leslie Frey, 30 Florence St (D) November 2011 District Commission Dorothy Brindamour, 6 Morse Rd (D) November 2011 Arthur S. Lassow, 89 Helaine Rd (D) November 2011 Rita McParland, 63 Nutmeg Dr (D) December 2011 Ex Officio – Manc. Historical Soc. John Dormer, 58 Patriot Lane November 2009 Cheney Hall Board Vacancy (R) November 2011 of Commissioners Vacany (R) November 2011 Nicole Figuerido, 88 Hilltop St (U) November 2009 Vacancy (Town appt) November 2009 David Newirth, 560 Miller Rd, So.Windsor November 2011 (Little Theater of Manchester appt) Commission for Elderly Services Ronald Boyne, 238 Blue Ridge Dr (R) November 2011 and People with Disabilities David Carlson, 40 Olcott Dr (R) November 2011 Geoffrey Luxenberg, 249-A New State Rd (D) November 2011 Vacancy November 2010 Commission on Human Relations Seth Johnson, 90 Lake St (R) November 2011 Adam Gootkin, 54 Cooper St, 1st Floor (R) November 2011 Melissa Mayer, 33 Locust St (R) November 2011 Emergency Medical Svcs. Council David Billings, Apt 13134, 39 Buckland Hills Rd November 2011 (Fire Dept. representative)

Board of Directors November 12, 2008 Agenda Ethics Commission Jack Peak, 130 Highland St (R) November 2011 Ethics Commission - Alternate Kevin Hood, 83 Sass Drive (R) November 2011 Fair Rent Commission Keith Podrebartz, 15 Williams St (R) November 2011 Patricia Cottle, 17 Grandview St (R) November 2011 Warren Packer, 374 Lydall St (D) November 2011 Greater Hartford Transit District James McCavanaugh, 79 Homestead St (D) November 2012 Hartford Regional Tourism District Barbara Weinberg, 157 Pitkin St (D) October 2011 Housing Authority Vacancy (Tenant Commissioner) November 2013 Housing Commission Geoff King, 62 Arnott Rd (D) November 2011 Kevin McGuire, P. O. Box 3977 (R) November 2011

- Nonprofit Agency Member(s) Sylvia Hadge, 230 Deming St, Apt. 211 November 2011 Vacancy November 2010 Library Advisory Board Gail Dunnrowicz, 147 Carriage Dr (R) November 2011 Dr. Alan Krupp, 36 Richmond Dr (D) November 2011 Patricia Ladd, 63 Pitkin St (D) November 2011 Barbara Higley, 24 Erie St (R) November 2011 Manchester Country Club Board of Governors Wallace J. Irish, 44 Steep Hollow La (R) November 2009 Pension Board Robert Huestis, 31 Birch Tr, Glastonbury November 2009 (Retiree Representative) Bette Copeland November 2009 (Union Representative) Planning and Zoning Commission David Wichman, 205 Homestead St (D) November 2013 PZC Alternates - William Cherry, 11 Gerard St (D) November 2010 Eric Prause, 182 Homestead St, Apt F (D) November 2010 Vacancy (R) November 2010 Property Maintenance Code Eileen Sweeney, 86 Hawthorne St (D) November 2011 Board of Appeals John Morin, 629 Vernon St (R) November 2011 Redevelopment Agency Timothy Devanney, 70 Porter St (D) November 2013 17. COMMENT AND DISCUSSION BY BOARD MEMBERS ON ITEMS FOR

FUTURE AGENDA OR OF GENERAL CONCERN. 18. ADJOURNMENT.

CONSENT CALENDAR: Items marked by an * which are not subsequently removed from the consent calendar by a Director are approved under item #4 of this Agenda.

Town of Manchester YOUTH SERVICE BUREAU Date: September 30, 2008 To: Scott Shanley General Manager From: Erica Bromley Director Youth Service Bureau Re: Item for Board of Director’s Agenda Background The Manchester Youth Service Bureau has received funding from the Office of Policy and Management for the Urban Youth Violence Prevention Program in the amount of $55,773 for year two funding. We are just completing year one of this program. This money will be used to help enhance the Youth Service Bureau Teen Center and fund several other programs. Discussion This funding will allow us to continue to pay a project coordinator, create and implement new programs, fund the Strengthening Families and Girls Circle Programs, and re-introduce police officers back into the Teen Center to interact with the youth ages 12-18 from the East and West side neighborhoods, all in an effort to help prevent youth violence. New programs would include cultural, social, and recreational activities as well as the implementation of 2 the two above-mentioned evidence-based programs. We will also be funding the theater program. Funding is from the Office of Policy and Management: Attached you will find the letter of award. Financial Impact The amount of the grant award is $55,773. This grant goes into a special grant account. There is no financial impact to the General Fund. Recommendation I request that this funding be appropriated by the Board of Directors. Attachment Cc: file

STATE OF CONNECTICUTOFFICE OF POLICY AND MANAGEMENT

Criminal Justice Policy and Planning Division450 Capitol Avenue

Hartford, CT 06106-1379

lYJ-l:~~

NOTICE OF GRANT AWARD

The Office of Policy and Management, Criminal Justice Policy and Planning Division,, terebY makes the

following grant award in accordance with the grant solicitation for the Governor's Urba Youth Violence

Prevention Program and the attached grant application, if applicable.

GranteeAddress

City/State/ZipTown Code

Town of Manchester107 Center Street, Box 191Manchester, CT 06045-0191077

OPM Grant NumberProject TitleDate of AwardPeriod of AwardAmount of Award

09UYO78102Manchester Teen Center Enhancement8/12/08

From: September 1, 2008 To: Sept~mber 30, 2009

State: $55,773

Total Budget $55,773

Grantee Fiscal Year From: July 1, 2008 To: Jun~ 30, 2009

My signature below, for and on behalf of the above named grantee, indicates ac t ePtance of theabove referenced award and further certifies that:

12

I have the authority to execute this agreement on behalf of the grantee; a1dThe grantee will comply with all attached Grant Conditions.

BY:Signature of Authorized Official Dat~

Typed Name and Title of Authorized Official

~ u /~/4--'! d D~ti !,,?ur

FOR THE OFFICE OF POLICY AND MANAGEMENT

BY:Si Official

Robert L. Genuario Secret or Michael J. Cicchetti De utTyped Name and Title of Authorized Official

For OPM Business Office Use Only

Q£PIOPM20350

Bl@!

11000 I

.sJQ12447

BU UN CODE80

Town of Manchester

YOUTH SERVICE BUREAU Date: September 30, 2008 To: Scott Shanley General Manager From: Erica Bromley Director Youth Service Bureau Re: Item for Board of Director’s Agenda Background The Manchester Youth Service Bureau received a cash donation from Manchester Memorial Hospital. Discussion The Manchester Youth Service Bureau provides programming and referrals for youth (up to age 18 or still in school) and families living (or going to school) in Manchester. There are an array of programs which serve a large cross-section of the youth population in Manchester including, Peer Advocate Team, Community Service, Teen Center, Employment Programs, Girls Power Week, Boys Program, Special Events, Diversion Program, Suspension/Expulsion Program, Life skills Program, Community Outreach, tutoring, and much more. An anonymous donation was made to the Youth Service Bureau to be used for youth programming, food, and needed supplies. The following donation was made: Donation of $250 made by Manchester Memorial Hospital Financial Impact The total worth of the above donations is $250. There is no financial impact to the General Fund Recommendation I request that this donation be gratefully acknowledged and accepted. Cc: Mary Roche Cronin file

TOWN OF MANCHESTER

PUBLIC WORKS DEPARTMENT

Scott Shanley, General Manager

FROM:

DA TE:

Agenda Item: Donation to Children's Butterfly Garden

The Children's Butterfly Garden received the following donation:

~ Donation

Dorothy and Joe Perzanowski in memory of Robert Krasinski $ 50.00

TOT AL: $50.00

Please place on next agenda for acceptance.

MFC:lfb

Attachment:

c Donna Huot, Executive AssistantKenneth C. Longo, Field Services SuperintendentJames Wren, Accounting ManagerFile

R:lProject\Public Works\1998086 -Northwest Park\Correspondence\Cbildrens butterfly garden-27.doc

September 25, 2008

Mr. James Wren, Accounting ManagerTown Of Manchester41 Center St. PO Box 191Manchester, CT 06045-0191

Dear Jim,

Hope this letter finds you well. I am enclosing the following check for deposit into theChildren's Butterfly garden account:

Check # 177 $50 In memory of Robert Krasinski, donation from Dorothy and Joe

Perzanow:skiTotal of donations enclosed is $50.

The Perzanowski family has been notified of these donations in memory of DorlDthy'sbrother.

As always, thank you for your continued support and efforts on our behalf.

Sincerely,

Joan D. Kelsey, ChairpersonChildren's Butterfly Garden

Enclosures

Committee Members:Mrs. Joan D. Kelsey, Chairperson, Manchester Garden Club

Mr. Ken Longo, Parks AdministratorMrs. Leslie Vonderkall, Design Chairperson, Perennial Planters Garden Club

Mrs. Bonnie Lindland, Master Gardener, Manchester & Perennial Planters Garden ClubsMrs. Carol Factora, Perennial Planters Garden Club, Mrs. Margaret Sanchez, School Liaison

TO: Scott Shanley, General Manager DATE: October 20, 2008 SUBJECT: 2008/2009 Expanded DUI Enforcement Program Grant Background: The Manchester Police Department has applied for and received a grant from the State of Connecticut for a maximum amount of $99,900.00. This grant requires a 25 percent local match of the total requested from the State. Matching funds will come from the operating budget of the Police Department. Discussion/Analysis: The funds from this grant will be used to pay overtime for both random DUI patrols as well as sobriety checkpoints for the period between October 16, 2008 through September12, 2009. The Manchester Police Department has found that both random patrols and checkpoints have been instrumental in the detection and deterrence of drunk driving. Having recognized that traffic safety is of paramount importance to the citizens of Manchester, we have formed a tremendous partnership with the Connecticut Department of Transportation in identifying sources of funding for our efforts. Financial Impact: The total cost of the overtime and benefits will not exceed $133,200.00 of which 75 percent or $99,900.00 will be reimbursed by the State of Connecticut. We do not anticipate reaching the maximum amount. Other Board/Commission Action: None Recommendations: That this grant be placed on the next Board of Directors’ agenda for acceptance. ___________________________ Chief James O. Berry Cc: Jim Wren

TO: Scott Shanley, General Manager DATE: October 20, 2008 SUBJECT: Appropriation: $60.00 Background: The Manchester Police Department Explorer Post #77 has received five (5) checks totaling $60.00 for Explorer Dues. Financial Impact: $60.00 should be appropriated to the Police Donations Revenue Account. Other Board/Commission Action: None Recommendations: That the entire $60.00 be placed on the next Board of Directors’ agenda for acceptance and appropriation and deposited in the appropriate accounts. Attachments: Check(s) forwarded to Jim Wren (2603801-4600-SG014) ____________________________ Chief James O. Berry

TO: Scott Shanley, General Manager DATE: October 20, 2008 SUBJECT: Appropriation: $230.50 Background: The Manchester Police Department Explorer Post #77 has received cash in the amount of $230.50 for retrieval of brass collected at the Line Street firearms range. Financial Impact: $230.50 should be appropriated to the Police Donations Revenue Account. Other Board/Commission Action: None Recommendations: That the entire $230.50 be placed on the next Board of Directors’ agenda for acceptance and appropriation and deposited in the appropriate accounts. Attachments: Cash hand delivered to Jim Wren (2603801-4600-SG014) ____________________________ Chief James O. Berry

TO: Scott Shanley, General Manager DATE: October 14, 2008 SUBJECT: Appropriation: $111.25 Background: The Manchester Police Department Explorer Post #77 has received $111.25 in cash from their 10/4/08 Shred Fest event. Financial Impact: $111.25 should be appropriated to the Police Donations Revenue Account. Other Board/Commission Action: None Recommendations: That the entire $111.25 be placed on the next Board of Directors’ agenda for acceptance and appropriation and deposited in the appropriate accounts. Attachments: Cash hand delivered to Jim Wren (2603801-4600-SG014) ____________________________ Chief James O. Berry

TO: Scott Shanley, General Manager DATE: September 26, 2008 SUBJECT: Federal Asset Forfeiture Account - $1,618.85 Background: One (1) Electronic Fund Transfer has been received from the U.S. Department of Justice, Drug Enforcement Administration. These funds are the proceeds from narcotics investigations conducted by Drug Enforcement Administration and members of the Manchester Police Department. (This is NOT an East Central Narcotics case) Discussion/Analysis: The funds will be used for continuing narcotics investigations, equipment, and/or training. Financial Impact: That $1,618.85 be deposited into Manchester’s Federal Asset Forfeiture Account. Other Board/Commission Action: None Recommendations: Request that the funds be accepted by the Board of Directors and deposited into the appropriate account. Attachments: Copy of notification(s) to Jim Wren ___________________________ Chief James O. Berry

TO: Scott Shanley, General Manager FROM: James O. Berry, Chief of Police DATE: October 15, 2008 SUBJECT: State Asset Forfeiture Fund $272.05 Background: One (1) check has been received from the State Department of Public Safety – ASB/Fiscal Services in the amount of $272.05. The funds are proceeds from narcotics investigations conducted by the East Central Narcotics Task Force. The East Central Narcotics Task Force is comprised of officers from Manchester, South Windsor, and Glastonbury. The funds will be dispersed according to the equitable sharing agreement among the member towns. Manchester’s share of funds is $90.68.. Discussion/Analysis: The funds will be used for continuing narcotics investigations, equipment or training. Financial Impact: $272.05 to be deposited into the Manchester’s State Asset Forfeiture Account. Other Board/Commission Action: None Recommendations: Request that the funds be accepted by the board and deposited in the appropriate account. Attachments: Original check(s) sent to Jim Wren (SG004). ____________________________ Chief James O. Berry

TO: Scott Shanley, General Manager FROM: James O. Berry, Chief of Police DATE: October 20, 2008 SUBJECT: State Asset Forfeiture Fund $260.00 Background: One (1) Money Order in the amount of $260.00 has been received from an individual as part of their individual court appointed settlement. The funds are proceeds from narcotics investigations conducted by the East Central Narcotics Task Force. The East Central Narcotics Task Force is comprised of officers from Manchester, South Windsor, and Glastonbury. The funds will be dispersed according to the equitable sharing agreement among the member towns. Manchester’s share of funds is $86.67. Discussion/Analysis: The funds will be used for continuing narcotics investigations, equipment or training. Financial Impact: $260.00 to be deposited into the Manchester’s State Asset Forfeiture Account. Other Board/Commission Action: None Recommendations: Request that the funds be accepted by the board and deposited in the appropriate account. Attachments: Original check(s) sent to Jim Wren (SG004). ____________________________ Chief James O. Berry

TO: Scott Shanley, General Manager FROM: James O. Berry, Chief of Police DATE: October 15, 2008 SUBJECT: State Asset Forfeiture Fund $2395.42 Background: Two (2) checks have been received from the State Department of Public Safety – ASB/Fiscal Services in the amount of $2,395.42. The funds are proceeds from narcotics investigations conducted by the East Central Narcotics Task Force. The East Central Narcotics Task Force is comprised of officers from Manchester, South Windsor, and Glastonbury. The funds will be dispersed according to the equitable sharing agreement among the member towns. Manchester’s share of funds is 798.47. Discussion/Analysis: The funds will be used for continuing narcotics investigations, equipment or training. Financial Impact: $2,395.42 to be deposited into the Manchester’s State Asset Forfeiture Account. Other Board/Commission Action: None Recommendations: Request that the funds be accepted by the board and deposited in the appropriate account. Attachments: Original check(s) sent to Jim Wren ( SG004). ____________________________ Chief James O. Berry

TO: Scott Shanley, General Manager DATE: October 20, 2008 SUBJECT: FY 2008/09 Funds received for East Central Narcotics Task Force Background: The East Central Narcotics Task Force, comprised of Officers from Manchester, South Windsor, and Glastonbury has established a special grant account (SG058) within the Town of Manchester budget system. Each of the member towns will submit an annual amount for deposit in this account. The funds will then be used to support task force operational needs for equipment, training, or to facilitate continuing narcotics investigations. Financial Impact: Two (2) checks were received; one (1) from South Windsor for $2,500.00 and one (1) from Glastonbury for $2,500.00 for their share of the East Central Narcotics program for FY 2008/09. Other Board/Commission Action: None Recommendations: Request that the Board of Directors accept these funds for the stated purpose. Attachments: Original check(s) forwarded to Jim Wren, Accounting (SG058). ______________________________ Chief James O. Berry

Town of Manchester Department of Recreation

To: Scott Shanley, General Manager From: Scott Sprague, Director of Parks and Recreation Subject: November Agenda Item Date: October 21, 2008 Background. The Recreation Office recently received a $50 donation from the Cowen Tax Advisory Group, Inc. of Farmington, CT to support the efforts of the Hockanum River Linear Park Committee. Discussion/Analysis. Financial Impact. Other Board/Commission Action. Recommendations. I am recommending that an item be placed on the Board’s November agenda accepting the donation and appropriating $50 to the Hockanum River Linear Park Special Grants account. Attachments. 1 checks Cc: Alan Desmarais, Director of Finance James Wren, Accounting Manager


To: Scott Shanley, General Manager From: Scott Sprague, Director of Parks and Recreation Subject: November Agenda Item Date: October 21, 2008 Background. During Summer 2008, 30 Middle School age youth participated in the Center for Service Learning Program (CSL). As part of the program, participants choose community service projects including fundraising for charitable organizations. This past summer, CSL participants held three fundraisers: A lemonade stand at the July 4th celebration to benefit Alex’s Lemonade

Stand, a National Program that promotes awareness of childhood cancer and raises money for research and treatment raised $66.17 A car wash at Globe Hollow Pool to benefit MADD raised $325.00 A basketball game at Robertson Park to benefit MACC raised $171.30

Discussion/Analysis. Financial Impact. A total of $562.47 was raised by the Summer CSL participants for donation. The funds have been deposited into the Recreation Department Special Activities Fund Revenue account. Other Board/Commission Action. Recommendations. I am recommending that an item be placed on the Board’s November agenda appropriating $562.47 to the Recreation Department Special Activities Fund and approving donations of $66.17 to Alex’s Lemonade Stand, $325.00 to MADD and $171.30 to MACC. Attachments. Cc: Alan Desmarais, Director of Finance James Wren, Accounting Manager

Town of Manchester Health Department BOD Agenda item

To: Scott Shanley, General Manager cc: Mary Roche Cronin, Director of Health and Human Services Julian Freund, Budget Office Alan Desmarais, Director of Finance From: Maryann Cherniak Lexius, MPH, RS, Director of Health Subject: Appropriation of Supplemental Funds to the Town of Manchester Health

Department, Bioterrorism Grant for Pandemic Influenza Preparedness for the funding cycle of August 10, 2008 to August 9, 2009 in the amount of $1,600.00.

Date: October 20, 2008 Background: Historically, the Town of Manchester has received and managed federal Bioterrorism funding during corresponding Contract Periods to develop and upgrade local and regional public health emergency preparedness. Within each Contract period challenging deliverables are required which are submitted to the State DPH for review and approval. The purpose of the Supplemental Funding recently released by the State Department of Public Health is for continued Pandemic Influenza Preparedness planning and exercise that includes the local school system. These funds have been earmarked for such exercises that may include voluntary home quarantine or social distancing and may include school dismissal in an emergency. Discussion/Analysis: The funding cycle for the supplemental funds is August 10, 2008 to August 9, 2009. The Supplemental funds are to be tracked separately from previously appropriated Bioterrorism Grant funds for the same funding cycle (August 10, 2008 to August 9, 2009). Financial Impact: There is no financial impact to the Town budget. Recommendations: Requesting the following Board Action: Appropriation of funds to the Town of Manchester Health Department, Bioterrorism Grant, funding cycle August 10, 2008 to August 9, 2009, in a separate Special Grant account, in the amount of: $1,600.00

Town of Manchester Board of Education

To: Scott Shanley, General Manager From: Dr. Kathleen M. Ouellette, Superintendent of Schools Re: Out-of-Town Magnet School Transportation FYE 08/09 Date: October 21, 2008 Background: Manchester Public Schools has received a $54,000 grant for Out-of-Town Magnet School Transportation from the State Department of Education in support of the district’s magnet school activities. Discussion/Analysis: We are currently transporting 50 students to out-of-town magnet schools. Financial Impact: The Manchester Board of Education budget funds the difference between the grant and the actual cost of out-of-town magnet school transportation. Other Board Action: Recommendation: The Superintendent recommends that the Manchester Board of Education request the Board of Directors appropriate $54,000 for the Out-of- District Magnet School Transportation Grant for the 2008-09 fiscal year. Attachments: None


To: Scott Shanley, General Manager From: Kathleen M. Ouellette, Superintendent of Schools Subject: Item for Appropriation for Fiscal Year 08/09 Date: October 21, 2008 Background: The Washington Media Arts Magnet School sponsors the Early Bird program that supports working families that need quality before school care. Parents pay tuition to support this program. Discussion/Analysis This appropriation is for fiscal year 08/09 anticipated revenue. Financial Impact: None Other Board/Commission Action: None Recommendations: The Superintendent of Schools recommends that the Board of Education request the Board of Directors appropriate the fiscal year 08/09 anticipated revenue of $13,000 to the Washington School Media Arts Magnet School Early Bird Program. . Attachments: None


To: Scott Shanley, General Manager From: Dr. Kathleen M. Ouellette, Superintendent of Schools Subject: Item for Appropriation for Fiscal Year 08/09 Date: October 22, 2008 Background: The Head Start Federal Daycare account revenue is from parent fees and state daycare payments. Discussion/Analysis: This appropriation is anticipated revenues for FY08/09. Financial Impact: None Other Board/Commission Action: None Recommendations: The Superintendent of Schools recommends that the Board of Education request the Board of Directors appropriate the FY 08/09 anticipated revenue of $35,000 to the Manchester Head Start Federal Day Care Program. Attachments: None


To: Scott Shanley, General Manager From: Dr. Kathleen M. Ouellette, Superintendent of Schools Subject: Item for Appropriation for Fiscal Year 08/09 Date: October 21, 2008 Background: Board of Education authorization is requested to make an appropriation for the Manchester Head Start State Day Care Program. The sources of revenue are parent fees and state day care payments. Discussion/Analysis: This appropriation is for fiscal year 08/09 anticipated revenue. Financial Impact: None Other Board/Commission Action: None Recommendations: The Superintendent recommends that the Board of Education request the Board of Directors appropriate the fiscal year 08/09 anticipated revenue of $40,000. Attachments: None

Town of Manchester Manchester Board of Education

To: Scott Shanley, General Manager From: Kathleen Ouellette, Superintendent of Schools Re: Item for Increase in Appropriation Perkins Grant FYE 08-09 Date: October 28, 2008

Background: Manchester Public Schools has received an increase in the Perkins Grant for an additional $7,534.

Discussion/Analysis: Funds will be used to provide additional instructional supplies.

Financial Impact: None Other Board Action: None Recommendation: The Superintendent of Schools recommends that the Board

of Education request the Board of Directors increase the appropriation $7,534 bringing the total appropriation to $114,982.


To: Scott Shanley, General Manager From: Kathleen Ouellette, Ed.D., Superintendent of Schools Subject: Item for Appropriation: Early Reading Success Grant Date: October 28, 2008 Background: Early Reading Success (ERS) is a competitive grant funded by the State Department of Education that supports home, school and community-based learning experiences at Washington Media Arts Magnet School. The primary focus of this grant is to accelerate the reading proficiency of students in grades K-3 by providing additional data-driven direct instruction individually and in small groups. Students will be identified and their progress continuously monitored using an array of assessment tools such as the CMT, Phonemic Awareness Assessment, and running records. The grant also has a strong professional development component to ensure that teachers receive rigorous, ongoing training and to ensure they implement the core competencies for reading instruction outlined in the Connecticut Blueprint for Reading Achievement. ERS provides in-service training, classroom modeling, and coaching to primary teachers and staff. ERS also supports parents as their children’s primary teachers, encouraging families to participate in school-based family literacy seminars and activities, join in school and community sponsored literacy activities, and to use community resources throughout the year. Discussion/Analysis: This grant funds a full-time Literacy Facilitator position at Washington School and supports a portion of the district’s Literacy Trainer position. Financial Impact: There is no financial impact to the Board of Education. This grant is funded by the State of Connecticut with no matching fund requirement. Other Board/Commission Action: None. Recommendation: The Superintendent recommends that the Board of Education request the Board of Directors to establish an appropriation in the amount of $100,000 to be funded through the Connecticut State Department of Education for literacy personnel.


To: Scott Shanley, General Manager From: Dr. Kathleen M. Ouellette, Superintendent of Schools Subject: Item for Appropriation FY 08/09 Date: October 28, 2008 Background: Manchester Head Start participates in the Free and Reduced Lunch program and receives reimbursement through the Connecticut State Department of Education. We contract for breakfast, lunch and snacks with the Board of Education’s food service department. Discussion/Analysis: Participation in this program ensures that our most vulnerable preschoolers are provided with healthy foods while in attendance in our Head Start program. Financial Impact: Grant funds cover 100% of the cost of implementation for this program component. Other Board/Commission Action: None Recommendations: The Superintendent of Schools recommends that the Board of Education request the Board of Directors to create the Head Start, breakfast and lunch grant appropriation, in the amount of $85,825.


To: Scott Shanley, General Manager From: Dr. Kathleen M. Ouellette, Superintendent of Schools Subject: Item for Appropriation FY 08/09 Date: October 28, 2008 Background: The Washington Media Arts Magnet School runs the Cedar Street Station after school program, which provides quality after school care for Verplanck and Washington Elementary Schools. Discussion/Analysis: This program provides homework assistance, academic tutoring and recreational activities. Financial Impact: The Cedar Street Station after school program will receive a 21st Century Community Learning Grant in the amount of $173,623. This is a twenty-five percent (25%) reduction due to the phase out of grant. Parents contribute a fee of $20.00 per child per week to supplement the program. Other Board/Commission Action: None Recommendations: The Superintendent of Schools recommends that the Manchester Board of Education request the Board of Directors establish an appropriation in the amount of $173,623 for the Cedar Street Station after school program at the Washington Media Arts Magnet School and Verplanck Elementary School. The parent fees collected will continue to be deposited into the parent fee accounts (72200 and 82200). Attachments: None

TOWN OF MANCHESTER FIRE-RESCUE-EMS

DEPARTMENT To: Scott Shanley, General Manager From: Robert S. Bycholski, Fire Chief Subject: Appropriation of Donations to Fire Dept. – PARAMEDIC FUND Date: 17 October 2008 Background Memorial donations are made to the Paramedic Fund throughout the year. The fund was established in 1983 when the Town Paramedic Program began. On August 24, 2008, retired Fire Chief John C. Rivosa passed away. Donations in the amount of $4,995.00 have been received in honor of Chief Rivosa. Discussion/Analysis John Rivosa served the Town for over 40 years and was the Chief of the Fire Department for over 24 years. Chief Rivosa was insistent that Fire Department employees work with the best tools and equipment. Financial Impact The entire $4,995.00 will be appropriated to the Fire District Special Fund Paramedic Donations Account and will be used to purchase two AEDs (automated external defibrillator). One AED will be placed in the Hearing Room of Lincoln Center, one of the Town’s largest public meeting rooms. The other AED will replace a current unit located in the lobby of Town Hall. Recommendations Appropriation to Fire District Reserve Fund ………………….……. $4,995.00 Org/Object Code 321-3801-4615 with subsequent allocation to FR 435 – Paramedic Donations. Please place this item on the Board of Directors November 12 agenda. /m

TOWN OF MANCHESTER

PUBLIC WORKS DEPARTMENT TO: Scott Shanley, General Manager FROM: Mark F. Carlino, Director of Public Works/Town Engineer DATE: October 27, 2008 RE: Appropriation of Proceeds from Sale of Surplus Equipment Background Earlier this month, the Town General Services Department completed a competitive bid for the sale for surplus vehicles and equipment. The sale included obsolete Public Works equipment, and fleet vehicles with excessive mileage or costly repair history. The sale of these surplus vehicles and equipment totaled $13,070.85. Recommendation It is recommended that these funds be appropriated into the Capital Improvement Reserve – Public Works Equipment. The funds generated from this sale would be used toward the funding of the two hybrid vehicles being partially funded through the 2008 Connecticut Clean Fuel grant that the Board accepted in July. Additional funding will be needed. MFC:lfb c: Alan Desmarais, Finance Director Julian Freund, Budget and Research Officer Gerald Dupont, Director of General Services James Wren, Accounting Manager Kenneth C. Longo, Field Services Superintendent

R:\General Manager\AGENDAS\2008\0811docs\3.D.doc

TOWN OF MANCHESTER, CONNECTICUT TOWN ATTORNEY’S OFFICE TO: Scott Shanley, General Manager via Donna Huot FROM: Timothy P. O’Neil, Administrative Staff Attorney DATE: November 3, 2008 RE: Proposed Amendment to Code of Ordinances for November, 2008 Board of Directors Agenda Please place the following wording on the November, 2008 agenda: "PROPOSED AMENDMENT TO CODE OF ORDINANCES: Approval of an amendment to the Town of Manchester’s Code of Ordinances, Chapter 6, Article II, Section 6-5 to provide an increase in the membership of the Redevelopment Agency. A copy of the proposed amendment may be seen in the Town Clerk's office during business hours.” TPO/dph Attachment

AMENDMENT TO ORDINANCE

BE IT ORDAINED by the Board of Directors of the Town of Manchester that Chapter 6, Article II, Redevelopment Agency, Section 6-5, be amended by replacing the current Section 6-5 with the following: § 6-5. Created; membership. Pursuant to § 8-126 of the General Statutes and § 3-1 of the Charter, there was created by ordinance in 1965 the Redevelopment Agency, which was composed of five electors of the Town who were appointed by the General Manager with the approval of the Board of Directors and whose initial terms were staggered so that each year only one membership position is vacant. The terms of the members after the initial appointments are five years. The membership is hereby increased by an additional seven members who must be electors of the Town and shall be appointed by the General Manager with the approval of the Board of Directors. The terms of the additional seven members shall be staggered so that one shall be designated to serve for one year, one shall be designated to serve for two years, one shall be designated to serve for three years, two shall be designated to serve for four years and two shall be designated to serve for five years. Thereafter the terms of these seven membership positions shall be for five years as are the terms of the existing five members. Any vacancy shall be filled by the General Manager with the approval of the Board of Directors for the unexpired term.

ACTIONS REGULAR MEETING OF THE BOARD OF DIRECTORS

OCTOBER 7, 2008 – 7:00 P.M. LINCOLN CENTER HEARING ROOM

FIRST MEETING OF THE MONTH

PRESENT: Mayor Spadaccini, Deputy Mayor Peak, Secretary Pelletier, Directors Tweedie, Beckman, Zingler, O’Neill, Kissmann, and Farina

ALSO: General Manager Shanley and Town Attorney Naab EXECUTIVE SESSION – 6:30 P.M. The Board went into Executive Session at 6:30 p.m. for the discussion of Land Acquisition and returned at 6:55 p.m. Present were Mayor Spadaccini, Deputy Mayor Peak, Secretary Pelletier, Directors Tweedie, Beckman, Zingler, O’Neill, Kissmann, and Farina, General Manager Shanley, Town Attorney Naab, and Director of Neighborhood Services and Economic Development Pellegrini. No votes were taken.

1. MEETING CALLED TO ORDER.

The meeting was called to order at 7:00 p.m. All in attendance participated in the Pledge of Allegiance to the Flag, led by Mayor Spadaccini.

4. CONSENT CALENDAR (with item 16.A removed). 3A. Appropriation to Special Projects as follows: #452-08 1. Children’s Garden at Northwest Park ..................................................................$50 for the Children’s Butterfly Garden to be financed by donations in memory of Robert Krasinski which are gratefully acknowledged and accepted. #453-08 2. Manchester Early Learning Center (FY08/09) ..........................................$107,000 to be funded by the School Readiness – Severe Need Schools grant through the State Department of Education. #454-08 3. Memorial Tree Program.....................................................................................$200 to be financed by donations received in honor of John C. Rivosa, Bernice Schuetz, Wesley B. Bunce, Dorothy Emanuel, and Anna Adshade, which are gratefully acknowledged and accepted. #455-08 4. Police Donations Revenue Account.....................................................................$58 to be funded by cash donations from child car seat installations. 3B. Appropriations to Education Special Projects as follows: #456-08 1. Carl D. Perkins Vocational and Applied Technology Education Grant (FY 08/09) ....................................................................... $107,448

to be financed by a grant from the State of Connecticut. #457-08 2. Manchester Education Association (MEA) President ..................................$31,012

for .5 release time for the 2008/2009 school year to be financed by MEA.

Board of Directors October 7, 2008 Actions Page 2 of 3

#458-08 3. Manchester Head Start (FY 08/09) .................................................................$3,000 to be financed by a grant for Enfield Head Start from the State

Department of Education for instructional supplies for extended day full year program and continuation of summer program.

#459-08 4. Manchester Head Start (FY08/09) ................................................................$96,986 to be financed by a grant for Enfield Head Start from the State Department of Education for enhanced services for 34 preschoolers.

#460-08 5. Manchester Head Start (FY 08/09) ...............................................................$27,500 to be financed by a grant for Enfield Head Start from the State Department of Education to provide additional direct services to students in the areas of language and literacy.

#461-08 6. Manchester Head Start (FY 08/09) .............................................................$147,943 to be financed by an annual grant from the State Department of Education for the expansion of its services to an additional 15 low-income preschoolers.

#462-08 7. Manchester Head Start (FY 08/09) ...............................................................$27,500 to be financed by a grant from the State Department of Education to extend the school day of its Verplanck Elementary classroom to a full day.

#463-08 8. Adult Education Services (FY 08/09).........................................................$287,038 to be financed by a grant from the State of Connecticut Department of Education. #464-08 9. Frank Rizza Cross Country Challenge............................................................$1,200 to be financed by a donation from SBM Charitable Foundation which is gratefully acknowledged and accepted. #465-08 3C. Discontinuance of Vine Street as a public street. #466-08 3E. 1. Appropriation to Capital Improvement Reserve – Intersection project (Safe Routes to School) ..............................................$231,800 to be funded by a grant under the Federal Safe Routes to School Program; and #467-08 2. Adoption of a resolution authorizing the General Manager to enter into and amend agreements to implement this grant. #468-08 16B. Acceptance of the Public Improvements within Phases I and II of the Rieg Highland Subdivision including all easements and the streets known as Parsons Court, Trevor Court, Livingston Way and a portion of Garth Road. #469-08 16C. Acceptance of resignation of John J. Deeb (R) from the Housing Commission, with a term expiring November 2010. #470-08 16D. Acceptance of resignation of Gerald F. Dierman (R) from the Cheney Hall Board of

Commissioners, with a term expiring November 2008. Tweedie/Pelletier Nine Voted in Favor RECESS. #471-08 The Board of Directors took a brief recess at 8:50 p.m. and returned at 9:05 p.m. Tweedie/Farina Nine Voted in Favor

Board of Directors October 7, 2008 Actions Page 3 of 3 EXECUTIVE SESSION.

#472-08 The Board went into Executive Session at 10:50 p.m. for the discussion of Land

Acquisition and returned at 11:14 p.m. Present were Mayor Spadaccini, Deputy Mayor Peak, Secretary Pelletier, Directors Tweedie, Beckman, Zingler, O’Neill, Kissmann, and Farina, General Manager Shanley, and Town Attorney Naab. No votes were taken.

Beckman/Pelletier Nine Voted in Favor 6. RECESS TO SECOND WEEK.

#473-08 The meeting was recessed until the October 14, 2008 second meeting of the month. Pelletier/Peak Nine Voted in Favor Recess: 11:15 p.m. gem

MINUTES REGULAR MEETING OF THE BOARD OF DIRECTORS


FIRST MEETING OF THE MONTH


ALSO: General Manager Shanley and Town Attorney Naab EXECUTIVE SESSION – 6:30 P.M. The Board went into Executive Session at 6:30 p.m. for the discussion of Land Acquisition and returned at 6:55 p.m. Present were Mayor Spadaccini, Deputy Mayor Peak, Secretary Pelletier, Directors Tweedie, Beckman, Zingler, O’Neill, Kissmann, and Farina, General Manager Shanley, Town Attorney Naab, and Director of Neighborhood Services and Economic Development Pellegrini. No votes were taken.



2. OPENING OF MEETING TO ELECTORS OR TAXPAYERS WHO WISH TO BE

HEARD ON ANY SUBJECT WITHIN THE JURISDICTION OF THE BOARD OF DIRECTORS.

Leslie Mentlik, 279 Dennison Ridge Drive, expressed concerns over the Town of Manchester’s zoning regulations. There is nothing in the regulations with “teeth” that will prevent a property owner from building without a building permit. He is originally from New York, where the rules were stricter and there were penalties if rules were not followed. Mr. Mentlik explained that his neighbor at 289 Dennison Ridge has installed a hot tub on a deck that has not been inspected by the Town. He is concerned that, because of the weight of the water, a serious accident may occur if the deck has not been built to code. He contacted the Town’s Building Department a month ago and was told a letter was sent to the offending party. Meanwhile, he is still living next door to a potential catastrophe. Roger Schuetz, 12 Conway Road, has several concerns about the roads in Town. He stated that the Town is working on the intersection of Parker and Green and it is a disaster. On Sanford Road, hunks of pavement are coming out of the road. Water is still not moving on Conway Road and now there are bugs and moss and the road is getting worse. Mr. Schuetz has seen Town crews patch the road by throwing tar into the hole and backing over it with the truck. The crews do not tamp it down; it is not being done right. He asked that somebody get back to him about his concerns.

Board of Directors October 7, 2008 Minutes Page 2 of 13 Arthur Steele, 683 Vernon Street, explained that he complained about the apron of his driveway during public comment a couple of months ago. Since then, his driveway apron has been replaced and a good job was done. Mr. Steele is concerned about the material applied to the roads during the winter. He has called the Department of Environmental Protection (DEP) and was told it is poisonous. He had called the Highway Department and the Health Department in the spring, but has not received a call back. The DEP informed him that with a well, he and his animals may be in danger. He requested that somebody teach the plow drivers to slow down when plowing. He has been told they are allowed to travel at 30 MPH, but even at those speeds, wet snow gets thrown quite far. Mr. Steele said if something isn’t done or he doesn’t hear anything, he will go farther with DEP and go to the newspapers. Aldo Enrico, 57 Bissell Street, informed the public that the Spruce Street Block Watch has had a change in leadership and the meetings have changed to the first Thursday of each month. He thinks these changes will benefit the neighborhood. Mr. Enrico complimented the Manchester Police Department, particularly Officers Wilson and Wagner. He suggested that the sidewalk be replaced in front of the business that received the grant for a façade face-lift and asked that someone get back to him with a response. Mr. Enrico reminded fellow speakers to talk about only subjects having to do with the Town of Manchester. Eileen Sweeney, 86 Hawthorne Street, said she is concerned about manmade and natural resources in Manchester and that the “City of Village Charm” will soon ring hollow. We must honor and protect our resources and not waste tax dollars. Accountability and transparency is vital; decisions must include the public. The ordinance concerning demolition of public buildings fosters public inclusion. Ms. Sweeney believes Manchester leaders need to revisit their intent to demolish Bentley School. Joe Bernard, 28 Teresa Road, said he is disappointed in the Board, the Mayor, and the General Manager. He doesn’t like being cut off during public comment, while others are not cut off when they should be. Mr. Bernard is concerned about the brook behind his house. There are new homes going up and the drainage will go right into the brook. It needs to be fixed. He is paying taxes on property he no longer has. Bill Ogden, 137 Branford Street, said the Town’s roadways and waterways are in deplorable condition. He asked if the ordinance regarding smoking at the libraries should address the loitering instead. The Board of Education is getting ten new buses and Mr. Ogden believes the exhaust stacks should be required to go up the side. Children shouldn’t be sucking up diesel fumes. This is more important than smoking at the libraries. Mr. Ogden requested answers to questions he asked at previous meetings regarding mechanics working third shift and vehicles leaving Town. Joseph Brooks, 601 Bush Hill Road, said that after 30 years of service to the Town of Manchester, his experience no longer matters. He cannot convince the Board of Directors that he was illegally arrested and now his name and reputation have been affected. Mr. Brooks pointed out several issues with his case. He believes he has been punished severely, in a manner that is way out of proportion with what he did. Mr. Brooks said he will not talk about this issue again.

Board of Directors October 7, 2008 Minutes Page 3 of 13 Tom Stringfellow, 183 Hillstown Road, attended the Youth Commission Forum and thought it was well attended and had a good presentation. He supports the supportive housing initiative and thinks more information needs to be made available to the public. He recommended a program on CPTV that deals with mental illness. Mr. Stringfellow informed the public of a forum dealing with hunger that will take place on October 19, from 10:00 a.m. to noon at the Manchester Community College Auditorium. He addressed some recent statements made regarding his public comments and stated that he will not be silenced. This is a free country and people do not have to agree with his comments. Leslie Frey, 30 Florence Street, has lived in Manchester since 1981 and purchased her first home here in 1986 because she loves Manchester. Recently, decisions to allow the methadone clinic and the VIP have made her pause. The Board of Education has made some questionable decisions as well. People who speak during public comment truly care about Manchester. Ms. Frey believes the plan to demolish Bentley School is flawed. Bentley is a historic resource that will take more energy to demolish and build new than it would have taken to renovate it. Ms. Frey objects to supportive housing and supports a no smoking policy at the library. Bonnie Schuetz, 12 Conway Road, said water is still standing on Conway Road and the road is coming up at the corner of Sanford and Green Manor. If the Town doesn’t take care of the roads, the plows will hit the holes and break down. Ms. Schuetz thinks the Town has more important things to worry about than ticketing people smoking at the library. She is worried about oil, the economy, and her safety in Town. The Board should be talking about these things rather than smoking and newspaper racks. General Manager Shanley addressed several concerns mentioned during public comment. The Building Department is following up on the hot tub problem on Dennison Ridge. Scheduling mechanics during third shift is discussed during each budget process and the determination has been not to schedule a third shift. The documentation on vehicles traveling out of Town has been sent to Mr. Ogden; out of 500 employees, 21 have vehicles assigned to them with the majority being from the Police Department. Deputy Mayor Peak addressed Mr. Brooks’ statements about his arrest and said he does not think it is worth reinvestigating. Mr. Brooks served the Town for 30 years and the recent problems do not take away from his years of service in any way. 3. PUBLIC HEARINGS. A. Appropriation to Special Projects as follows: 1. Children’s Garden at Northwest Park ..................................................................$50 for the Children’s Butterfly Garden to be financed by donations in memory of Robert Krasinski which are gratefully acknowledged and accepted. 2. Manchester Early Learning Center (FY08/09) ..........................................$107,000 to be funded by the School Readiness – Severe Need Schools grant through the State Department of Education. 3. Memorial Tree Program.....................................................................................$200 to be financed by donations received in honor of John C. Rivosa, Bernice Schuetz, Wesley B. Bunce, Dorothy Emanuel, and Anna Adshade, which are gratefully acknowledged and accepted.

Board of Directors October 7, 2008 Minutes Page 4 of 13 4. Police Donations Revenue Account.....................................................................$58 to be funded by cash donations from child car seat installations. Mayor Spadaccini opened the floor for public comment at this time. Tom Stringfellow, 183 Hillstown Road, supports the car seat installation and School Readiness Council. There being no further public comment the hearing on this item was closed. B. Appropriations to Education Special Projects as follows: 1. Carl D. Perkins Vocational and Applied Technology Education Grant (FY 08/09) ....................................................................... $107,448

to be financed by a grant from the State of Connecticut. 2. Manchester Education Association (MEA) President ..................................$31,012

for .5 release time for the 2008/2009 school year to be financed by MEA. 3. Manchester Head Start (FY 08/09) .................................................................$3,000 to be financed by a grant for Enfield Head Start from the State


4. Manchester Head Start (FY08/09) ................................................................$96,986 to be financed by a grant for Enfield Head Start from the State Department of Education for enhanced services for 34 preschoolers.

5. Manchester Head Start (FY 08/09) ...............................................................$27,500 to be financed by a grant for Enfield Head Start from the State Department of Education to provide additional direct services to students in the areas of language and literacy.

6. Manchester Head Start (FY 08/09) .............................................................$147,943 to be financed by an annual grant from the State Department of Education for the expansion of its services to an additional 15 low-income preschoolers.

7. Manchester Head Start (FY 08/09) ...............................................................$27,500 to be financed by a grant from the State Department of Education to extend the school day of its Verplanck Elementary classroom to a full day.

8. Adult Education Services (FY 08/09).........................................................$287,038 to be financed by a grant from the State of Connecticut Department of Education. 9. Frank Rizza Cross Country Challenge............................................................$1,200 to be financed by a donation from SBM Charitable Foundation which is gratefully acknowledged and accepted. Mayor Spadaccini opened the floor for public comment at this time. Bill Ogden, 137 Branford Street, asked the dollar amount that came from the State last year. Mr. Shanley explained that the Head Start grant is a small special grant but the major grant amount was well over $1 million.

Board of Directors October 7, 2008 Minutes Page 5 of 13 Tom Stringfellow, 183 Hillstown Road, supports the Head Start Grant and the Carl Perkins Grant. It is vital to help those less fortunate among us. He also supports the Adult Education Services grant. A number of inmates are functional illiterates. Mr. Stringfellow expressed his support for the Frank Rizza Cross Country Challenge. There being no further comment the hearing on this item was closed. Director O’Neill reviewed the history behind the consortium run by the Town of Manchester administering the Head Start funds. This was a huge cost saving measure. Director Tweedie apologized to people who spoke during public comment that were disrespected. He thanked Mr. Stringfellow for continuing to speak during public comment and hopes this type of behavior will not continue. Mayor Spadaccini added that he has tried to be reasonable about public comment, but will not allow derogatory comments. People can make their points without resorting to personal attacks.

C. Discontinuance of Vine Street as a public street. General Manager Shanley explained that Vine Street runs behind Bennet Academy. The Town has purchased the property and created a recreation space. Discontinuing this street will ensure the land is considered one parcel. Mayor Spadaccini opened the floor for public comment at this time. Bill Ogden, 137 Branford Street, asked if this is the only street on the agenda and if Sterling Place is a private street. He was reminded that the public hearing item is on Vine Street. There being no further public comment the hearing on this item was closed. Director Kissmann asked if the house on the corner of School Street and Vine Street will still have access through Vine Street. General Manager Shanley said that access has been worked out with that property owner.

D. Approval of an amendment to the Town of Manchester’s Code of Ordinances, Chapter 205, by adding Section 205-2 to provide for the prohibition of smoking outside of public libraries. (A copy of the proposed ordinance may be seen in the Town Clerk’s office during business hours.)

Mayor Spadaccini opened the floor for public comment at this time. Barbara Armentano, Esquire Drive, said she appreciated Mr. Tweedie’s apology for statements made during public comment. She is somewhat bothered that people cannot smoke outside but thinks the more important issue is what is being done to discourage young people from smoking. Ms. Armentano asked what the ordinance covers, such as how many feet and what hours, and if it will cover any other areas in Town.

Board of Directors October 7, 2008 Minutes Page 6 of 13 Tom Stringfellow, 183 Hillstown Road, said there are some programs that try to prevent tobacco use, but it usually comes down to peer pressure and family. He said smoking is not cool, especially because of what it can do to a person’s gums and teeth over time, not to mention people dying from emphysema and lung cancer. Mr. Stringfellow suggested that Henry Garcia, the Board of Education’s Community Relations Coordinator, put some things in place for students and parents, possibly including the PTA. Bill Ogden, 137 Branford Street, believes this ordinance is being put forward to stop people from hanging around. The last he knew, smoking is legal. Mr. Ogden agrees there is a problem in front of the library, but we already have laws regarding loitering on the books. If a person walks over 30 feet and lights up, he or she is still hanging around. Joe Brooks, 601 Bush Hill Road, supports any kind of rule that makes it easier for non-smokers. At one time government subsidized tobacco producers; if this is still happening our money is being spent to stop and produce the product. He compared this with the practice of stationing American troops in poppy fields to guard farmers and spending money to fight the drugs in the United States. Taylor Wrobel, 9 Emerson Street, a student at the Greater Hartford Math and Sciences Magnet School, attended the Board meeting as a requirement for his class. He believes that passing this ordinance will not stop smoking and thinks people need to want to stop. He recently had a speaker at school, Victor DeNoble, who was a researcher for Philip Morris. Mr. DeNoble spoke about nicotine’s effect on the body and how the tobacco companies are working against people. Mr. Wrobel said Mr. DeNoble had a great story and suggested he be invited to speak to students at Manchester High School. There being no further public comment the hearing on this item was closed. Mayor Spadaccini stated that the ordinance prohibits smoking on the library grounds within 50 feet, in any direction, of the entrance and exits. General Manager Shanley added that there is no education provision included in this ordinance and that the only properties affected are the two libraries. Director O’Neill explained that the issue the ordinance addresses is a person’s right to use the library without going through a gauntlet of smoke to get in or out. This was brought forward previously but there was an issue with the language. Senator Handley worked to get the language changed and now this ordinance can be enforced. Violation of the ordinance will earn a ticket for $50. Ms. O’Neill can see the ordinance being expanded to include youth athletic events and other youth events. Mayor Spadaccini said he has heard many people ask why not use the loitering provisions already on the books. From what he understands, loitering ordinances have been proven unconstitutional. He has received some suggestions from Sgt. Wilson of ways to reduce loitering.

Board of Directors October 7, 2008 Minutes Page 7 of 13

E. 1. Appropriation to Capital Improvement Reserve – Intersection project (Safe Routes to School) ..............................................$231,800 to be funded by a grant under the Federal Safe Routes to School Program; and 2. Adoption of a resolution authorizing the General Manager to enter into and amend agreements to implement this grant. Mayor Spadaccini opened the floor for public comment at this time. Tom Stringfellow, 183 Hillstown Road, supports Safe Routes to School as it is vital that students have safe routes. Bill Ogden, 137 Branford Street, asked if the money was to look for new routes to schools. Mr. Shanley explained that Safe Routes to School is the name of the program and that the funds will be used for road, sidewalk, and crosswalk improvements in the area of Woodbridge, Parker and Green. The idea of the program is to make dangerous intersections safer. Mr. Ogden commented that he would like to see in-house people put on these jobs rather than contracting out. There being no further public comment the hearing on this item was closed. Mayor Spadaccini said that by next year the intersection will be completely redone, making it easier to travel and aesthetically pleasing. Secretary Pelletier reviewed the plans and doesn’t see the pedestrian walkway signs included. She asked if there are any plans for the signs and if not, suggested they be considered. Director Zingler stated that this will be an improvement to this intersection and he is glad that a four way stop is planned. He believes safety will be improved and applauds the Town for taking action before there is a fatality. F. Approval of an amendment to the Code of Ordinances, Chapter 6, Article II, Section 6-5 to provide for an increase in the membership of the Redevelopment

Agency. (A copy of the proposed amendment may be seen in the Town Clerk's office during regular business hours.) Mayor Spadaccini opened the floor for public comment at this time. Tom Stringfellow, 183 Hillstown Road, understands that more work must be done by this committee and hopes that the moderate size membership will produce good projects. There being no further public comment the hearing on this item was closed. Deputy Mayor Peak explained that the current Board of Directors has talked about using the Boards and Commissions more effectively. There is an issue in the Broad Street area and he would like to see a Board fully engaged in finding a solution. He would like to see the Redevelopment Agency meet on a regular basis and provide a report every month on the Broad

Board of Directors October 7, 2008 Minutes Page 8 of 13 Street area. There are a number of channels of thought and we need a group of citizens engaged in a solution. General Manager Shanley suggested considering an odd number of members to avoid an eventual tie vote. Mayor Spadaccini thinks bringing the best together to tackle a serious problem is an excellent step. Expanding and tasking the Agency with the Broad Street area will hopefully create the momentum and ideas needed. Director Kissmann agreed that there needs to be a group fully engaged in finding a solution, but wondered why the current group couldn’t be assigned this task. Secretary Pelletier stated that there are currently five members and the Parkade is still blighted. She believes the more experts we can get together, the better to address this complex issue. 4. CONSENT CALENDAR (with item 16.A removed). 3A. Appropriation to Special Projects as follows: 1. Children’s Garden at Northwest Park ..................................................................$50 for the Children’s Butterfly Garden to be financed by donations in memory of Robert Krasinski which are gratefully acknowledged and accepted. 2. Manchester Early Learning Center (FY08/09) ..........................................$107,000 to be funded by the School Readiness – Severe Need Schools grant through the State Department of Education. 3. Memorial Tree Program.....................................................................................$200 to be financed by donations received in honor of John C. Rivosa, Bernice Schuetz, Wesley B. Bunce, Dorothy Emanuel, and Anna Adshade, which are gratefully acknowledged and accepted. 4. Police Donations Revenue Account.....................................................................$58 to be funded by cash donations from child car seat installations. 3B. Appropriations to Education Special Projects as follows: 1. Carl D. Perkins Vocational and Applied Technology Education Grant (FY 08/09) ....................................................................... $107,448

to be financed by a grant from the State of Connecticut. 2. Manchester Education Association (MEA) President ..................................$31,012

for .5 release time for the 2008/2009 school year to be financed by MEA. 3. Manchester Head Start (FY 08/09) .................................................................$3,000 to be financed by a grant for Enfield Head Start from the State


4. Manchester Head Start (FY08/09) ................................................................$96,986 to be financed by a grant for Enfield Head Start from the State Department of Education for enhanced services for 34 preschoolers.

5. Manchester Head Start (FY 08/09) ...............................................................$27,500 to be financed by a grant for Enfield Head Start from the State Department of Education to provide additional direct services to students in the areas of language and literacy.


6. Manchester Head Start (FY 08/09) .............................................................$147,943

to be financed by an annual grant from the State Department of Education for the expansion of its services to an additional 15 low-income preschoolers.

7. Manchester Head Start (FY 08/09) ...............................................................$27,500 to be financed by a grant from the State Department of Education to extend the school day of its Verplanck Elementary classroom to a full day.

8. Adult Education Services (FY 08/09).........................................................$287,038 to be financed by a grant from the State of Connecticut Department of Education. 9. Frank Rizza Cross Country Challenge............................................................$1,200 to be financed by a donation from SBM Charitable Foundation which is gratefully acknowledged and accepted. 3C. Discontinuance of Vine Street as a public street. 3E. 1. Appropriation to Capital Improvement Reserve – Intersection project (Safe Routes to School) ..............................................$231,800 to be funded by a grant under the Federal Safe Routes to School Program; and 2. Adoption of a resolution authorizing the General Manager to enter into and amend agreements to implement this grant. 16B. Acceptance of the Public Improvements within Phases I and II of the Rieg Highland Subdivision including all easements and the streets known as Parsons Court, Trevor Court, Livingston Way and a portion of Garth Road. 16C. Acceptance of resignation of John J. Deeb (R) from the Housing Commission, with a term expiring November 2010. 16D. Acceptance of resignation of Gerald F. Dierman (R) from the Cheney Hall Board of

Commissioners, with a term expiring November 2008. Director Tweedie moved to adopt and Secretary Pelletier seconded the motion.

Nine Voted in Favor RECESS. The Board of Directors took a brief recess at 8:50 p.m. and returned at 9:05 p.m. Director Tweedie moved to recess and Director Farina seconded the motion.

Nine Voted in Favor 5. REPORTS. A. Manager’s Report. 1. Investment update. Alan Desmarais, Director of Finance, explained that short term investments, such as the three month Treasury Bill, are currently carrying a 0.3% interest rate due to supply and demand. He reported on investments of the General fund, the TOMMIF account, the defined contribution retirement funds, and the pension funds. Overall, the pension funds have had the most difficulty. Mr. Desmarais attended a conference where the overall tone was not upbeat, but also not panic.

Board of Directors October 7, 2008 Minutes Page 10 of 13 At the request of Mr. Shanley, Mr. Desmarais explained the timeframe involved in the investment of employee retirement benefits. Mayor Spadaccini asked how the current investment revenue compares to what was actually budgeted. Mr. Desmarais estimates that we will see approximately half of the budgeted revenue. Director Farina expressed concern over the extreme uncertainties in the financial world and believes the Board needs to act now to protect taxpayers. He would like the Board to explore options under a worst case scenario and revisit bonded indebtedness in six months. He thinks the Town should examine every cost saving measure available, including postponing a third year phase in, performing another revaluation as soon as possible to lessen the tax burden, and consolidating departments and services with special attention to efficiency. Mr. Farina believes the current financial crisis needs to be addressed immediately and would be willing to have a special meeting to do so. Secretary Pelletier asked if the low interest rate on Treasury bonds will affect the bonding currently on the table. Mr. Desmarais explained that CHEFA is still planning to go forward with its sale and believes because it is a relatively small amount it will make it through. General Manager Shanley added that Manchester will not be looking to sell bonds until sometime in 2011 or 2012. Deputy Mayor Peak reminded people that actuaries do expect that every five years there are declines in investments. Professionally managed funds spread the risk out. Mr. Peak stated that managing government in a fiscally responsible way is as important as it has ever been. We should act responsibly and stick to basics. General Manager Shanley knows that Manchester is fiscally responsible and has been providing services its citizens want and demand as efficiently as possible. The challenge is to determine what the citizens can afford. 2. Status: Youth Service Bureau and Spruce Street Firehouse. General Manager Shanley reported that the asbestos inspection has been completed on the Linden Street property and they are in the process of completing specs for asbestos removal. Lawrence Associates has been selected as the architect for the project and architectural designs are underway. An oil tank has been installed and roofing will be replaced on a major part of the building within the next month or so. He will be able to provide more detail once the architectural detail is done. Mr. Shanley explained that he is exploring how to access the $150,000 the State appropriated for this project. The CDBG funds will not be available until the local plan is approved. There are a number of things that need to be done, but the plans have to be integrated with the availability of funds. General Manager Shanley explained that the Spruce Street Firehouse has two funding sources; one is through HUD and there is an application process even though the funds have been earmarked. There also needs to be a determination as to whether there are any restrictions with the funding. EDI is the other funding source, but any money spent will not be reimbursed. The Neighborhood Revitalization Zone needs to determine the use of the building and Mr. Shanley will contact the Chairman to begin that process.

Board of Directors October 7, 2008 Minutes Page 11 of 13 3. Year-to-date budget. Julian Freund, Budget and Research Officer, explained that the rule of thumb for department budgets is that 25% of the operational budget should be used at this point. When there is a deviation from that, he noted the reasons on his report. On the revenue side, property taxes are at 55%, which is very consistent with the last few years. He noted a decline in Town Clerk and Building fees. State aid to municipalities may have a direct impact on Manchester’s budget. Governor Rell has already exercised most of her rescission authority; further reductions would require action of the Legislature. General Manager Shanley added that it is not clear at this point what the State will do. We have tools available for this year, but the next budget cycle will be very difficult. Manchester has already frozen 10.5 positions and personnel at the Fire Department are down to contractual minimum. The next choices to look at are direct services. Secretary Pelletier noted that projections for overtime in the Police Department equal approximately $400,000 and asked why the Board cannot get an up-to-date report. Mr. Freund explained that he projected out at the current rate of overtime; however, overtime usually ebbs during the fall and winter so that number will probably moderate. Mid-year projections would be more accurate. Director Zingler thanked Mr. Freund for the report and believes the more information the Board and the public has, the better. He noted that the Board of Education was not included in the report and since they comprise a large percentage of the budget, it would be critical to receive information from them. He asked if there have been any conversations with the Superintendant or the Business Manager. General Manager Shanley said his point is well taken. Director Farina asked if the Board would consider postponing the third year of the phase-in. General Manager Shanley will need a legal opinion. Mr. Farina would like to give any relief possible to taxpayers. Director O’Neill asked for end of the month projections for the Water and Sewer and Landfill funds. Director Tweedie thanked Mr. Desmarais and Mr. Freund for their reports. He would like to seize the opportunity to get the whole Board together to identify savings. Mr. Tweedie does not think the Board should wait for the next budget cycle and should act immediately. As far as postponing the third year of the phase in, the reality is that the money has to come from somebody or the Town has to spend less. He wants to figure out how to spend less. Deputy Mayor Peak noted the $400,000 in overtime for the Police Department is in excess of what was anticipated. The Town has worked hard on staffing levels and he asked if it is in a better position now. General Manager Shanley answered that we are in better shape than last year and two years ago. He expects a dip in overtime during the fall and winter months. He is of the opinion that Police Department overtime is nothing to panic about.

Board of Directors October 7, 2008 Minutes Page 12 of 13 Deputy Mayor Peak stated overtime raises income and pension calculations, so it is advantageous for officers to earn as much as possible. He asked if the General Manager is confident in the oversight of overtime and management procedures in determining overtime. General Manager Shanley explained that he receives a detailed report on where overtime is used. This report has improved considerably over the last couple years and is very detailed. Whether the overtime is necessary becomes a law enforcement and political judgment. If reductions in overtime are required, certain areas may see a deterioration in service levels. Deputy Mayor Peak asked that Mr. Shanley provide Board members with the overtime reports. He agrees that it is important to identify ways to save now rather than wait for the budget cycle and asked for some decision packages regarding services. Mayor Spadaccini said there is no doubt we are in a different economic time and are in uncharted waters. The Board of Directors will meet the challenges this brings head on and emerge stronger than ever. He is fully supportive of Town staff providing decision packages to the Board. Mr. Spadaccini suggested leaving all vacant non-essential positions open. He would like to see Department heads review all expenditures and eliminate any unnecessary expenditures; aiming to cut their budgets by 3-5%. He also suggested identifying savings for the next budget year now. Mr. Spadaccini hopes the team spirit of the Board carries through to the coming budget year. He is reticent to tamper with the present revaluation schedule. Postponing two years caused values to be captured at their peak a few years ago and another revaluation will create burden shifts, but does not address the root issue, which is spending. B. QUESTIONS AND COMMENTS BY BOARD MEMBERS REGARDING ITEMS ON THE AGENDA THAT MAY NEED ADDITIONAL INFORMATION FOR THE NEXT MEETING. Mayor Spadaccini reminded Board members that the Manager’s evaluation needs to be done and asked that all members forward their evaluation before the next Board meeting. Mr. Spadaccini reminded Board members that they are required to hold a joint meeting with the Board of Directors. EXECUTIVE SESSION.

The Board went into Executive Session at 10:50 p.m. for the discussion of Land

Acquisition and returned at 11:14 p.m. Present were Mayor Spadaccini, Deputy Mayor Peak, Secretary Pelletier, Directors Tweedie, Beckman, Zingler, O’Neill, Kissmann, and Farina, General Manager Shanley, and Town Attorney Naab. No votes were taken.

Director Beckman moved and Secretary Pelletier seconded the motion.

Nine Voted in Favor

Board of Directors October 7, 2008 Minutes Page 13 of 13 6. RECESS TO SECOND WEEK.

The meeting was recessed until the October 14, 2008 second meeting of the month. Secretary Pelletier moved and Deputy Mayor Peak seconded the motion.

Nine Voted in Favor Recess: 11:15 p.m. gem APPROVED: ATTEST: ____________________________________ Secretary, Manchester Board of Directors

ACTIONS REGULAR MEETING OF THE BOARD OF DIRECTORS



PRESENT: Mayor Spadaccini, Deputy Mayor Peak, Secretary Pelletier, Directors Tweedie,

Beckman, Zingler, O’Neill, Kissmann, and Farina ALSO: General Manager Shanley and Town Attorney Naab EXECUTIVE SESSION – 6:15 P.M. The Board went into Executive Session at 6:15 p.m. for the discussion of Land Acquisitions and Labor Negotiations and returned at 7:00 p.m. Present were Mayor Spadaccini, Deputy Mayor Peak, Directors Tweedie, Beckman, Zingler, O’Neill, Kissmann, and Farina, General Manager Shanley, Town Attorney Naab, Director of Administrative Services Moore, Fire Chief Bycholski, and Attorney Murray. No votes were taken. 7. MEETING CALLED TO ORDER.


9. ADOPTION OF MINUTES OF PREVIOUS MEETING. #474-08 A. ADOPTED - Actions, September 2, 2008 – Regular Meeting #475-08 B. ADOPTED - Minutes, September 2, 2008 – Regular Meeting #476-08 C. ADOPTED - Actions, September 9, 2008 – Regular Meeting #477-08 D. ADOPTED AS AMENDED - Minutes, September 9, 2008 – Regular Meeting #478-08 E. ADOPTED - Minutes, September 30, 2008 – Special Meeting Pelletier/Kissmann Nine Voted in Favor #479-08 ADOPTED – MOTION TO EXCEED THE ONE-HOUR TIME LIMIT AVAILABLE FOR PUBLIC COMMENTS. Zingler/Beckman Nine Voted in Favor 14. ACTION ON ITEMS OF PUBLIC HEARING.

3D. ADOPTED AS AMENDED - Approval of an amendment to the Town of Manchester’s Code of Ordinances, Chapter 205, by adding Section 205-2 to provide for the prohibition of smoking outside of public libraries. (A copy of the proposed ordinance may be seen in the Town Clerk’s office during business hours.)

Board of Directors October 14, 2008 Actions Page 2 of 4 #480-08 ADOPTED – MOTION TO AMEND BY MAKING THE FOLLOWING CHANGES: 1. In Section A, strike the words “fifty feet, in any direction, of the entrances

and exits to a building” and replace with “thirty feet of the main entrance of the Mary Cheney Library.”

2. In Section B, strike the words “Manchester public libraries” and replace with “Mary Cheney Public Library.”

Pelletier/Kissmann Eight Voted in Favor

One Voted in Opposition – O’Neill #481-08 ADOPTED – MOTION TO ADOPT AS AMENDED. Zingler/Farina Nine Voted in Favor #482-08 3F. TABLED - Approval of an amendment to the Code of Ordinances, Chapter 6, Article

II, Section 6-5 to provide for an increase in the membership of the Redevelopment Agency. (A copy of the proposed amendment may be seen in the Town Clerk's office during regular business hours.)

Zingler/Farina Nine Voted in Favor #483-08 RECESS. The Board of Directors took a brief recess at 9:40 p.m. and returned at 9:50 p.m. Peak/Farina Nine Voted in Favor 15. UNFINISHED BUSINESS.

A. REMOVED - Discussion of water main assessments on Tolland Turnpike. #484-08 MOTION TO REMOVE AND INSTRUCT THE GENERAL MANAGER TO RELEASE ALL CAVEATS. Spadaccini/Peak Nine Voted in Favor #485-08 B. TABLED - Appointment of a non-profit member of the Housing Commission to

replace Anthony Bonetti, with a term expiring November 2010. Pelletier/Tweedie Nine Voted in Favor

Board of Directors October 14, 2008 Actions Page 3 of 4 #486-08 C. TABLED - Discussion of Manchester Low Income Family Earners (LIFE) Program Pelletier/Zingler Nine Voted in Favor #487-08 D. TABLED - Appointment of an alternate member to fill the vacancy left by Salvatore

Mancini’s appointment as a regular member of the Planning and Zoning Commission, with a term expiring November 2008.

Pelletier/Beckman Nine Voted in Favor #488-08 E. TABLED - Appointment of a member to the Building Committee, with a term

expiring November 2009, to fill the vacancy left by John W. Little, Jr. Pelletier/Tweedie Nine Voted in Favor 16. NEW BUSINESS. #489-08 A. APPROVED - Approval of contract between the Town and Local 1579 IAFF, with terms for Battalion Chiefs and Deputy Chief and extension to June 30, 2011. Peak/Pelletier Nine Voted in Favor #490-08 E. APPOINTED - Appointment of a member to the Housing Commission, with a term

expiring November 2010, to fill the vacancy left by John J. Deeb (R) – Gerry Guay, 20 Jenny Cliff.

Pelletier/Beckman Nine Voted in Favor

G. ADOPTED AS AMENDED - Amendment to Downtown Manchester Development Incentive Program/tipping fee rebate.

#491-08 ADOPTED – MOTION TO AMEND BY CHANGING THE FIRST SENTENCE OF SECTION 5 TO READ: “The Town will rebate the tipping fees in the amount of 10% of the cost of the rehabilitation or renovation work, as determined by the General Manager, up to an amount not to exceed $10,000.” Zingler/Tweedie Nine Voted in Favor #492-08 ADOPTED – MOTION TO ADOPT AS AMENDED. Peak/Tweedie Seven Voted in Favor

Two Voted in Opposition – O’Neill, Kissmann

Board of Directors October 14, 2008 Actions Page 4 of 4 #493-08 H. TABLED - Appointment of Barbara Weinberg (D) to the Hartford Regional Tourism

District, with a term expiring October 1, 2011. Pelletier/Beckman Nine Voted in Favor #494-08 ADOPTED - MOTION TO SUSPEND THE RULES TO GO BEYOND ELEVEN O’CLOCK. Pelletier/Farina Nine voted in Favor 18. ADJOURNMENT. #495-08 The meeting was adjourned until the Wednesday, November 12, 2008 Regular Meeting

of the Board of Directors at 7:00 p.m. in the Lincoln Center Hearing Room. Peak/Farina Nine Voted in Favor

Recess: 12:06 a.m. gem

MINUTES REGULAR MEETING OF THE BOARD OF DIRECTORS




ALSO: General Manager Shanley and Town Attorney Naab

EXECUTIVE SESSION – 6:15 P.M.

The Board went into Executive Session at 6:15 p.m. for discussion of Land Acquisitions and Labor Negotiations and returned at 7:00 p.m. Present were Mayor Spadaccini, Deputy Mayor Peak, Directors Tweedie, Beckman, Zingler, O’Neill, Kissmann, and Farina, General Manager Shanley, Town Attorney Naab, Director of Administrative Services Moore, Fire Chief Bycholski, and Attorney Murray. No votes were taken.



8. AWARDS AND PRESENTATIONS. A. Recognition of C.E.R.T. Team.

Robert Bycholski, Fire Chief, stated that the Town of Manchester has an excellent public safety team which includes over 100 volunteer citizens. They make up the mountain bike rescue team, ham radio operators, K9 search and rescue team, and the ground navigation team. Manchester is known for having one of the most organized volunteer rescue teams. Recently the State Department of Emergency Management and Homeland Security awarded Manchester C.E.R.T. its first annual achievement award for a rescue on Case Mountain.

Mayor Spadaccini, on behalf of the Board of Directors, thanked C.E.R.T. volunteers and read two proclamations. The first proclamation thanked C.E.R.T. volunteers for rescuing an injured biker and the second thanked the K9 unit for its assistance in finding a man missing from a local group home. Mayor Spadaccini and the Board of Directors are grateful for the rapid response provided, the successful ending, and the continuing community service of this wonderful group of volunteers.

9. ADOPTION OF MINUTES OF PREVIOUS MEETING. A. ADOPTED Actions, September 2, 2008 – Regular Meeting B. ADOPTED Minutes, September 2, 2008 – Regular Meeting C. ADOPTED Actions, September 9, 2008 – Regular Meeting


D. ADOPTED AS AMENDED Minutes, September 9, 2008 – Regular Meeting E. ADOPTED Minutes, September 30, 2008 – Special Meeting

Mayor Spadaccini noted a correction to the minutes of September 9, 2008. On page ten where he spoke about the percentages of owneroccupied housing, the 61% attributed to Hartford should actually be attributed to Hartford County.

Secretary Pelletier moved to adopt as amended and Director Kissmann seconded the motion. Nine Voted in Favor

10. OPENING OF MEETING TO ELECTORS OR TAXPAYERS WHO WISH TO BE HEARD ON ANY SUBJECT WITHIN THE JURISDICTION OF THE BOARD OF DIRECTORS.

Eileen Sweeney, 86 Hawthorne Street, supports the efforts to unblock the stairs and handicap ramps at the library as this will make entering less intimidating and will no longer jeopardize the health of those entering the building. Just before the first meeting in September, she gave copies of comments written by her daughter to each Board member and has not heard mention of the comments during communications. Ms. Sweeney believes there is some confusion in the timeline regarding the opposition to the demolition of Bentley School and the corrected publication date. Citizens and organizations that opposed the demolition need to be contacted immediately in writing. Ms. Sweeney is concerned about two properties: 57 Hollister Street and the OldsOlmstead House. These are two highly valued properties and she believes the government has the duty to engage in a discussion with its citizens regarding the future of these structures. She admonished the Board members and told them not to continue to turn a blind eye. Manchester residents are requesting that officials be forthcoming. Ms. Sweeney asked that the Town confirm the demolition timeline in writing.

Dot Brindamour, 6 Morse Road, said she thinks the no smoking signs at the library are nice but the rule must be enforced. Mr. Ogden brings up an important point about the exhaust pipes of the school buses and she believes this issue should be investigated. Ms. Brindamour knows two engineers who checked the foundation of the Hollister Street School and found it in good shape. She believes it will be cheaper to renovate than to build new and stated that there are grants available to help.

Bonnie Schuetz, 12 Conway Road, thanked the Highway Department’s truck number 20 for fixing the problem she and her husband brought up at the last meeting. Ms. Schuetz believes something needs to be done about the smoking on the Great Wall on Main Street. She also thinks the bus exhaust should be investigated.

Aldo Enrico, 57 Bissell Street, asked for an update on the sidewalk on Spruce Street. He agrees that the situation at the library needs cleaning up. He is aware that the police had to be called recently to activities taking place at the library and suggested that the programs be discontinued if the participants cannot behave. Mr. Enrico suggested eliminating the activity causing the


problems and instead holding a no smoking function. He addressed some comments made in the newspaper insinuating he said inappropriate things.

Scott Aiken, 92 Laurel Street, thanked Chief Bycholski for the great open house put on by the Fire Department recently. Mr. Aiken saw the article in the newspaper regarding comments made during the Board meetings and wants to be sure that nothing is curtailed. Part of the job of the citizens is to question the Directors’ decisions and he wants to be sure nobody gets cut off when expressing their opinion. Mr. Aiken noted the recent move by Manchester Democrats to start budget talks now and reminded them that during budget season they were saying a mere 3% increase was dangerous and irresponsible. He encouraged the Board to find ways to save money, but by using scalpels, not axes.

Milt Perlman, 3 Sanford Road, expressed his opinion that Tom Stringfellow has the right to come and discuss how to improve race relations. He thinks Manchester citizens are expressing their frustrations when they speak during public comment. People are frustrated about the state of the municipal buildings, the demolition of Bentley School, smoking in front of library, losing their homes, losing their jobs and pay cuts. The comment session is a time when citizens can inform the Board of Directors how they are feeling.

Bill Ogden, 137 Branford Street, reminded the Board that Management Partners made some suggestions that are not being implemented. He noted a problem that occurred at Manchester Country Club and suggested it should have gone to the liaison for a resolution. Mr. Ogden has seen the Board members getting into hot arguments and he wants to see that stopped. He also wants to see the meetings start on time.

Norman Latulippe, 780 and 756 Vernon Street, relayed a problem he is currently having with water. He had previously sent a letter and pictures to Board members. The first problem he is having is road water going into his pond. He has never had this problem before and he is concerned about oil slicks and winter chemicals. He suggested installing curbing and directing water toward the catch basin. The second problem is ponding in the driveways and in front of the mailboxes of both properties. When the road was replaned in 2005, he expressed his concerns to the Foreman at that time. He said he would have the contractor replane the road. The bituminous curbing was removed when the road was replaned and never replaced. The water is causing a safety concern because he has to go out into the road to avoid getting wet when getting his mail and newspaper.

Yolanda Rodriguez, 38 Dougherty Street, represented the Stonehaven Association, which consists of people in the area of West Center Street, Adams Street, Middle Turnpike, and Broad Street who are opposed to the Genesis Center building. The Stonehaven Association feels the people involved in the Planning and Zoning Commission and the administration of the Town have failed to do proper due diligence. Her concerns include the safety of neighborhood children, supervision of residents of the Genesis Center, traffic impact, additional costs, and the veil of secrecy over the project. She said there has been no meeting where residents could voice their concerns.


Joanne Doherty, 17 Dougherty Street, said there are specific zoning ordinances that eliminate boarding houses and tenements. She is concerned about the lack of security and said that although services will be provided 40 hours a week, that leaves 75% of each week unsupervised. Representatives from the Genesis Center said that security will be for the protection of the residents. Ms. Doherty said that people living in the neighborhood deserve security and should be protected. This is a nice, safe neighborhood with reasonably priced starter homes. There are a lot of families with children in the area, many that walk to Verplanck and Assumption Schools. The bus stop for other students is immediately in front of where this facility will be built and there is a liquor store next door.

Jeff Johnson, 47 Alexander Street, believes the Genesis Center will create a significant safety risk to children who walk to school, wait at the bus stops, and ride bikes. Simply moving the bus stop won’t change the dangers. He demanded that all children be dropped off at their home. The Board of Education Administration projected two additional buses will be needed to accomplish this. Cost estimates stand at $40,000 per bus per year. The Stonehaven Neighborhood Association is pursuing certificates of liability from all parties involved, including the Town of Manchester, Community Health Resources, Genesis Center, and Manchester Initiative for Supportive Housing. It is also pursing personal bonds from the Officers and Boards of Directors of these organizations. Mr. Johnson presented a petition with signatures from 139 people who oppose this project.

Michael Polo, 269 Progress Drive, owner of Atkin Manufacturing Technologies, supports the Energy Improvement District. He is also the President of the Manchester Business Park Association, which consists of many of the companies in the Industrial Park. On behalf of the Association, he asked that the Board of Directors vote for an Energy Improvement District.

Sandy Ostrinsky, 731 Parker Street, is the Secretary of the Manchester Business Park Association and owns one of the companies in the Industrial Park. He explained that the Association provides free training to companies within the Industrial Park and offered training to the Board of Directors as well.

Dan Moran, 45 Chestnut Street, commended General Manager Shanley for his frankness, fortitude, foresight, and fairness and stated he likes the way Mr. Shanley responds to the public and the Board of Directors. Mr. Moran thought Mr. Shanley’s suggestion to have an odd number of members on the Redevelopment Commission was a good one. He suggested the Board recruit members with experience. Mr. Moran also suggested hiring someone specializing in development and in addition to a base salary, pay them a percentage of the taxes generated by businesses they bring in.

Tom Stringfellow, 183 Hillstown Road, thanked General Manager Shanley and Director Tweedie for their supportive comments. The Town of Manchester has progressed in many ways, but there have been problems along the way. Mr. Stringfellow supports supportive housing and opposes the Stonehaven group. He explained that no pedophiles or hardened criminals will be living in the housing, only people with mental illness. Mr. Stringfellow did not agree with the


suggestion of providing two additional buses for the children who live in that neighborhood. He supports the smoking ban at the library.

Steven Botti, 260 Bush Hill Road, explained that he has lived on his family’s property his whole life and would like to keep as much open space as possible when developing it. He explained that he would like to build housing for ages 55 and over, having no impact on the school system. The open space would abut the property owned by the Manchester Land Trust. Mr. Botti needs the Board of Directors to agree to let the Town of Glastonbury provide water service to continue with his development plan.

Emily Botti DellaRocco, 310 Bush Hill Road, explained that her family operated a farm on their property for generations. He brother took over farming of the property but had to retire from active farming for health reasons. The development the Botti family is proposing will preserve the character of the farm, generate more taxes for the Town, will not affect the school system, and will provide an additional fire hydrant in that portion of Town. The roads will be private roads and maintained by the association.

Charles Crocini, 15 Francis Drive, representing residents of Francis, Niles, and Diane Drive, expressed serious concerns over the conditions of curbs, sidewalks, and driveway aprons in this area. The curbs are only 4” or 5” above the sidewalks, there are areas with serious tripping hazards such as broken, patched, deteriorating or missing sections, and broken driveway aprons, causing flooding and icy conditions. The corners of the sidewalks are not passable for handicap pedestrians. Mr. Crocini presented 90 pictures of the area and a petition signed by most of the residents of the area formally requesting serious consideration to correct these major problems.

Barbara Armentano, Esquire Drive, stated she is not in favor of the smoking ordinance at the Library. There are other problems there and if those problems are taken care of, the smoking will be taken care of. People experience different pollutants every day; everything cannot be regulated by passing an ordinance. Ms. Armentano does not want to see this ordinance passed.

Eric Marge, 52 Weaver Road, spoke about solar panels and stated he could get solar panels for the Town of Manchester for no outofpocket cost. He offered to educate the Board on what energy conservation actually is, as he feels people do not know what it is and that is why nobody is taking action.

Kevin O’Brien, 252 Bush Hill Road, spoke in support of the Botti’s request to the Board of Directors for approval of water and sewer utility agreements. The Botti’s have lived on this property all of their lives and love their property. Mr. O’Brien trusts their judgment in the development of the land.

ADOPTED – MOTION TO EXCEED THE ONEHOUR TIME LIMIT AVAILABLE FOR PUBLIC COMMENTS.

Director Zingler moved to adopt and Director Beckman seconded the motion. Nine Voted in Favor


Joe Brooks, 601 Bush Hill Road, supports the Botti’s request and believes they will do what is best. He agreed with a previous speaker who said there is a lot of frustration in the speakers. This is the only place citizens get to talk to their government and they are only allowed five minutes to do so. In the course of one month, they are allowed a total of ten minutes. Mr. Brooks feels that is not a lot of time to talk about how things are affecting the citizens. People are frustrated watching Board members speak as long as they want to and by asking questions and not receiving answers. Mr. Brooks asked that neighborhood meetings be publicized better so more people are aware of them and can attend.

Steven Penny, 114 Vernon Street, read a letter from Alan Lamson, who was unable to attend the meeting due to recent surgery. Mr. Lamson completely supports the proposed low density active adult community. The Botti’s have been excellent neighbors who only stopped farming here about ten years ago. Mr. Lamson encouraged the Botti’s to create a low density active adult community, as it is in keeping with the Town’s Plan of Conservation and Development. The current design plan preserves 60% of the total site area of 50.1 acres. Mr. Lamson pointed out that the Botti’s have the right to develop with single family homes which would result in a look similar to the development to the northwest of this property.

Bruce Botti, 294 Bush Hill Road, stated he hadn’t intended to speak, but after hearing concerns raised over different costs to the Town, he felt he should mention that the Botti Family proposal will not have any of the problems mentioned. This should be a profit center for the Town of Manchester.

Tatiana Holmes, a student at Manchester High School, said it sounds like people have a distorted view of the teens in Manchester. Many of the comments made tonight were negative. If that is the way people feel, she suggested getting teens involved.

11. COMMUNICATIONS.

Mayor Spadaccini mentioned some upcoming events: Meeting the Candidates on October 23 at 1:00 p.m. at the Senior Center; a Flu and Pneumonia Clinic at the Senior Center on October 21 from 9:00 to 11:30 a.m.; a Manufacturer’s Forum at Manchester Community College on October 16 (registration at 7:30 a.m., program from 8:00 a.m. to 10:00 a.m.); Election Day is November 4. Mr. Spadaccini received notification that $25 million is available in foreclosure assistance. He received a request from Board members for one more day to complete evaluations of the General Manager.

Director Zingler acknowledged a letter received from Tana Parseliti, Downtown Manchester Special Services District Manager, supporting item 16.G. He received a communication from a citizen who appreciates Board meetings online in real time. Mr. Zingler received a letter and photos from the citizen on Vernon Street with flooding concerns and he acknowledged the letter received from Mrs. Sweeney’s daughter.


Deputy Mayor Peak will check into the sidewalk in front of the business on Spruce Street to see where that fits into the sidewalk plan. He informed Mr. Brooks that the next neighborhood meeting is scheduled for December 11 at the Senior Center.

Director Tweedie received two phone calls regarding public comment last week. He stated that some people were not being respectful to the speakers at the microphone and emphasized it is important that every citizen who wishes to speak can and all present should listen respectfully.

12. REPORTS.

There were no reports at this time.

13. PRESENTATION OF BID WAIVER REQUESTS.

A. SCADA System (computerized system controls) – Water Treatment Facility.

General Manager Shanley explained that the SCADA system used at the Water Treatment Facility will no longer be supported beginning in 2009. The Department feels strongly that it needs to upgrade and needs to be able to negotiate with Bristol Inc. for the best price. Estimates are between $49,000 and $56,000.

14. ACTION ON ITEMS OF PUBLIC HEARING.

3D.ADOPTED AS AMENDED Approval of an amendment to the Town of Manchester’s Code of Ordinances, Chapter 205, by adding Section 2052 to provide for the prohibition of smoking outside of public libraries. (A copy of the proposed ordinance may be seen in the Town Clerk’s office during business hours.)

General Manager Shanley pointed out that a number of suggestions were made by members of the Board for changes to the flow of traffic at the library. He will have plans and the costs associated with them available for the next meeting.

Director Tweedie believes the biggest problem at the Mary Cheney Library is loitering and the rude and offensive behavior by some people. He was given a brief overview of the proposed landscaping improvements and believes the changes will greatly eliminate places to smoke. Mr. Tweedie thinks the intention of the ordinance is a good one, but the Board has the responsibility to ensure all ordinances are enforceable. The sidewalk is 30 feet from the front door and the parking lot is less than 40 feet. With the current proposed ordinance, this means people would not be allowed to smoke walking down the street or passing by in their car. Mr. Tweedie thinks the strategic landscaping improvements will address a much bigger issue.

Director O’Neill read the ordinance, which says there will be no smoking within 50’ in any direction. In a car with the windows rolled up will not violate the ordinance, nor will smoking on Center Street. The ordinance refers to the grounds of the library. She stated that the reason


for the ordinance is because people have the right to breathe clean air. It is the right of Manchester citizens to enter public libraries without walking through a cloud of smoke.

Director Kissmann will support this ordinance. He noticed that since the signs went up, a lot of the smoking has ceased. Before that, the group hanging out at the library and smoking used language that was not proper for children or adults to hear.

Director Zingler will support this ordinance. He has two children and has had to walk through the cloud of smoke with them. The ordinance is a good measure and will help ensure people are not intimidated walking into the library. Mr. Zingler applauded Sgt. Wilson for the initiatives he suggested at the library.

Director Zingler moved to adopt the ordinance and Director Farina seconded the motion.

Mayor Spadaccini stated that the threshold question is whether or not 50’ includes the street and sidewalk.

Deputy Mayor Peak pointed out that two issues are really being debated here. The first is the direct access to Mary Cheney Library and the second is the general antismoking sentiment. Mr. Peak believes the regulation of smoking is not an issue the Board of Directors should deal with. When 50’ is measured from the front door, it includes the sidewalk and parking lot, which goes beyond an access issue.

Secretary Pelletier gave some history of smoking bans and noted that Ms. O’Neill stated she intends to use this ordinance as a stepping stone. She cannot support a ban as far reaching as the current proposal, but agrees the library access should be smokefree. She is open to supporting limited legislation.

Secretary Pelletier moved the following amendments:

1. In Section A, strike the words “fifty feet, in any direction, of the entrances and exits to a building” and replace with “thirty feet of the main entrance of the Mary Cheney Library.”

2. In Section B, strike the words “Manchester public libraries” and replace with “Mary Cheney Public Library.”

Director Kissmann seconded the motion.

Director Kissmann suffers from asthma as do many children. The only item that is before the Board, at this time, is an ordinance for the library. He believes just one person smoking in a house with a child with asthma will trigger an asthma attack. The same thing could happen when entering the library.


Director Beckman doesn’t appreciate smoking but does appreciate regulating it when it affects the public. He doesn’t think it is out of line to carefully regulate smoking and this ordinance does it in the proper way.

Director Zingler will support the amendment. He looked on the Town’s GIS website and found that 30’ from the entrance to the library just hits the sidewalk.

Director O’Neill referred to the Surgeon General’s report of 1964, which was reaffirmed in 2006, that found second hand smoke is a hazard to health. It is not a nuisance, but a health concern. Ms. O’Neill said she would support banning smoking on other Town properties if it is the wish of the Recreation Committee.

General Manager Shanley explained that the plan Town staff is working on moves people away from the front of the building, off of the stairs, to the side of the building to smoke. He noted the 30’ amendment does not exempt the sidewalk in front of the library.

Mayor Spadaccini said he is reticent to ban smoking on a public sidewalk. He noted that the title of the ordinance should be changed to include only the Mary Cheney Library. He believes the ordinance is reasonable as amended.

Director Kissmann reminded Mayor Spadaccini that Whiton Library is included in the ordinance.

Deputy Mayor Peak understood that the amendment dealt squarely with the Mary Cheney Library.

Director Kissmann believes to make things consistent, the ordinance should include both libraries.

Mayor Spadaccini called for a vote on the amendment. Eight Voted in Favor

One Voted in Opposition – O’Neill

Mayor Spadaccini called for a vote on the main motion, as amended. Nine Voted in Favor

3F. TABLED Approval of an amendment to the Code of Ordinances, Chapter 6, Article II, Section 65 to provide for an increase in the membership of the Redevelopment Agency. (A copy of the proposed amendment may be seen in the Town Clerk's office during regular business hours.)

Deputy Mayor Peak moved to adopt and Director Tweedie seconded the motion.


Deputy Mayor Peak explained that the intention of this amendment is to expand the Redevelopment Agency to increase the membership and charge them with reporting to the Board of Directors every month on the redevelopment of the Broad Street area.

Director Zingler questioned the increase to twelve and not another number. He reminded the Board of the General Manager’s suggestion to use an odd number. Mr. Zingler asked why the Board doesn’t just charge the Agency with meeting regularly and let the five members already appointed do their work. He asked the General Manager if there are seven individuals waiting to get onto this Agency. General Manager Shanley said nobody has presented him with proposals and he hasn’t selected or searched for members yet. Director Zingler pointed out that Manchester is struggling for Board and Commission members and suggested using the five existing members.

Director Pelletier moved to amend the ordinance to have positions filled by the Board of Directors rather than the General Manager. Director Tweedie seconded the motion.

Director Zingler asked Town Attorney Naab if another public hearing will be required with the change in who appoints members.

Town Attorney Naab advised the Board of Directors to hold another public hearing due to this change.

Director Zingler moved to table and Director Farina seconded the motion. Nine Voted in Favor

RECESS.

The Board of Directors took a brief recess at 9:40 p.m. and returned at 9:50 p.m.

Deputy Mayor Peak moved to recess and Director Farina seconded the motion. Nine Voted in Favor

15. UNFINISHED BUSINESS.

A. REMOVED Discussion of water main assessments on Tolland Turnpike.

MOTION TO REMOVE AND INSTRUCT THE GENERAL MANAGER TO RELEASE ALL CAVEATS.

Mayor Spadaccini moved to remove and Deputy Mayor Peak seconded the motion. Nine Voted in Favor


B. TABLED Appointment of a nonprofit member of the Housing Commission to replace Anthony Bonetti, with a term expiring November 2010.

Secretary Pelletier moved to table and Director Tweedie seconded the motion. Nine Voted in Favor

C. TABLED Discussion of Manchester Low Income Family Earners (LIFE) Program

Secretary Pelletier moved to table and Director Zingler seconded the motion. Nine Voted in Favor

D. TABLED Appointment of an alternate member to fill the vacancy left by Salvatore Mancini’s appointment as a regular member of the Planning and Zoning Commission, with a term expiring November 2008.

Secretary Pelletier moved to table and Director Beckman seconded the motion. Nine Voted in Favor

E. TABLED Appointment of a member to the Building Committee, with a term expiring November 2009, to fill the vacancy left by John W. Little, Jr.

Secretary Pelletier moved to table and Director Tweedie seconded the motion. Nine Voted in Favor

16. NEW BUSINESS.

A. APPROVED Approval of contract between the Town and Local 1579 IAFF, with terms for Battalion Chiefs and Deputy Chief and extension to June 30, 2011.

Deputy Mayor Peak moved to approve and Secretary Pelletier seconded the motion. Nine Voted in Favor

E. APPOINTED Appointment of a member to the Housing Commission, with a term expiring November 2010, to fill the vacancy left by John J. Deeb (R) – Gerry Guay, 20 Jenny Cliff.

Secretary Pelletier moved appointment and Director Beckman seconded the motion. Nine Voted in Favor

F. Discussion of water and sewer utilities for proposed development on Bush Hill Road (Botti Farm).

General Manager Shanley referred to information received from Attorney Penny and explained that Town staff is looking for direction from the Board of Directors as to whether it should move forward and create the necessary documents to come back with a resolution for the next meeting.


Attorney Stephen Penny explained that Steve and Linda Botti own over 50 acres of land on the south side of Bush Hill Road and have found that it is no longer economically feasible to continue to farm the property. They are sensitive to the overall goal of maintaining the rural quality of the area and have proposed a 67 unit development of singlefamily, age restricted homes. This development provides protection for 30 acres of open space on the westerly side of the parcel. These 30 acres border 14 acres owned by the Manchester Land Trust. The project will be well set back from Bush Hill Road. The Bottis would like to use a cluster design, which cannot be built without public water and sewer utilities. Attorney Penny explained that if the Bottis were to develop single family homes, that would require 30,000 square foot lots, which would require clearcutting the land. They would prefer the land be preserved. The Town of Manchester does not have water and sewer facilities close enough to the proposed development. The Town of Glastonbury has agreed to serve this project only.

Director Tweedie questioned a statement in the agreement that says if the association becomes insolvent, the Town of Manchester is the responsible party. He thinks that if the Town of Glastonbury is making the profit, they should become the responsible party if anything should happen.

Attorney Penny explained that the facility would be in Manchester so it has the fundamental jurisdiction authority. The expectation is that the association would maintain the facilities and the likelihood of insolvency is minimal. He explained that 67 units at $350,000 to $400,000 per unit would generate approximately $494,000 per year in revenue for Manchester.

Director Zingler thought this was a good proposal for the Town of Manchester. He likes that the Bottis are trying to preserve the rural character of the area and it is obvious that a great deal of care went into this plan. Mr. Zingler noted mention of a fire hydrant on Bush Hill Road and asked for its location on the map. Attorney Penny stated that it will be placed wherever the Manchester Water Department would like to see it. Mr. Zingler recommended the Board of Directors ask Town staff to draft the legal documents needed to grant approval.

Secretary Pelletier stated her concerns with sewer service in the area and is pleased that the agreement with the Town of Glastonbury will be for this property only. She asked if there have been any discussions between the Manchester Water Department and MDC regarding liability.

Attorney Penny explained that there have not been any discussions yet. That is why this is on the agenda tonight. The Town needs approval of the Board of Directors to work through the details.

Director O’Neill supports this proposal. She understands that this family has farmed this land for many generations and has made a difficult decision. This is a thoughtful plan and she supports going forward with negotiations with the developer. Ms. O’Neill suggested limiting the sewer services to this development, not necessarily a specific number of hookups.

Deputy Mayor Peak acknowledged that families have the right to develop property how they see fit, as long as it is consistent with good public policy. He was impressed that the neighbors


spoke in favor of this proposal. Mr. Peak noted that State law says that if a septic system fails, and the property owner is within 200’ of a sewer system, that property owner must hook into the sewer system. He asked if the sewer system will be at least 200’ away from surrounding properties. Attorney Penny answered in the affirmative.

Director Kissmann will support this project. It will be an asset to the Town of Manchester as designed and the addition of a hydrant gives a safety net to this area. Mr. Kissmann feels this is a welldesigned project and cannot see a negative impact with emergency access or density.

Mayor Spadaccini stated that it is rare to have these types of discussions at Board meetings and explained that it is happening because the Board of Directors is the Town’s Water and Sewer Authority. He is supportive of the clustering concept, but agrees that it should not be a means of getting a higher number of units on the property. Mr. Spadaccini wondered what would happen if, over time, age restricted developments are no longer desirable. He asked if members of the association can change the restriction. Mr. Spadaccini believes whichever entity is receiving the revenue from the utilities should ultimately be responsible for the maintenance as well.

General Manager Shanley will bring a resolution to the Board that includes parameters discussed.

G. ADOPTED AS AMENDED Amendment to Downtown Manchester Development Incentive Program/tipping fee rebate.

General Manager Shanley explained that the amendment would be restricted to the Downtown Business District and would require performance before the incentive is provided. It is a scaled incentive, meaning that the larger the dollar amount of work done, the larger the opportunity for a tipping fee rebate.

Deputy Mayor Peak noted that the Board has been talking for some time about policies that encourage redevelopment. He supports this incentive as it requires developers to invest in their properties. He likes the provision that requires the developer to pay tipping fees in advance and then apply for a rebate.

Director Zingler supports this incentive program. It is not a handout because it is requiring substantial renovations.

ADOPTED – MOTION TO AMEND BY CHANGING THE FIRST SENTENCE OF SECTION 5 TO READ:

“The Town will rebate the tipping fees in the amount of 10% of the cost of the rehabilitation or renovation work, as determined by the General Manager, up to an amount not to exceed $10,000.”

Director Zingler moved to amend and Director Tweedie seconded the motion.


Nine Voted in Favor

Director O’Neill will not support this incentive. It is unfair to other businesses in Town that have done renovations, such as the Hilliard factories or buildings in the Historic District. Other people rehabilitate homes around town and it is unfair to single out the downtown area.

Director Kissmann will not support this incentive as it is unfair to those that are trying to keep their properties up. This rewards people who haven’t been keeping up their property.

Deputy Mayor Peak disagreed with the sentiments of those opposed to this program. He believes offering an incentive will get people to renovate more quickly. This is not a standalone program, but rather a part of a larger program.

Director Beckman will support this incentive program. It encourages rehabilitation in an area that is in need. He thinks it would be irresponsible not to try to help in this area of Town.

Director Farina thinks this is a good idea and that the Downtown area needs more attention. This is one more thing that can be done to try to improve the area.

Secretary Pelletier stated that the intent is not to reward neglectful property owners, but work with people who are fixing up their properties.

ADOPTED – MOTION TO ADOPT AS AMENDED.

Deputy Mayor Peak moved to adopt and Director Tweedie seconded the motion. Seven Voted in Favor

Two Voted in Opposition – O’Neill, Kissmann

H. TABLED Appointment of Barbara Weinberg (D) to the Hartford Regional Tourism District, with a term expiring October 1, 2011.

Secretary Pelletier moved to table and Director Beckman seconded the motion. Nine Voted in Favor

ADOPTED MOTION TO SUSPEND THE RULES TO GO BEYOND ELEVEN O’CLOCK.

Secretary Pelletier moved to suspend the rules and Director Farina seconded the motion. Nine voted in Favor


I. Discussion: Energy Improvement District.

Deputy Mayor Peak explained that legislation has been created that allows an energy improvement district or area. This will allow the district onsite generation of power and the distribution of it within that district. He reminded the Board about the speakers from the Industrial Park who need reliable power and that cost is a real issue. He would like to pass an ordinance to allow for this Energy Improvement District in Manchester.

Director Zingler would like feedback and copies of ordinances from other communities that have implemented this program.

Secretary Pelletier commended Deputy Mayor Peak for meeting and discussing energy needs with the business owners in the industrial park. She would like to see a report form the Alternative Energy Subcommittee outlining their initiatives as well as defining a direction.

J. Discussion: Home Heating Assistance Forum.

Director Zingler explained that he is concerned about Manchester’s citizens in light of the recent financial crisis. He wants to be sure citizens have access to information regarding home heating assistance and thought a forum with all major players at the table would be a great way to accomplish this. He suggested a date of October 27.

Secretary Pelletier thinks this is an excellent idea but suggested waiting until after a Social Services luncheon that is taking place soon so all parties have the most uptodate information. She suggested the WRAP Program and the NuStart program be represented as well.

Deputy Mayor Peak suggested people aren’t always aware that besides income requirements, there is an asset test to qualify for certain programs. He would like to have information available for those who would like to make improvements to their homes. Mr. Peak suggested using the landlord registration list to apprise landlords of this event.

General Manager Shanley has tentatively scheduled a forum for November 3 or November 5. The statewide training that Secretary Pelletier referred to will take place on October 30 so he wanted the forum to take place after Human Services has the most uptodate information.

K. Discussion: Security measures at Library.

General Manager Shanley explained that there has been a problem with people hanging out in front of the library and difficulties in enforcing loitering laws. Given the issues, Town staff has looked at the building and what types of physical barriers can be installed. Staff has come up with an attractive plan and Mr. Shanley will bring the plan and costs associated with it to the next meeting for discussion.


Director O’Neill asked that the Library Board look at the plan and suggested asking the Garden Club for help with plantings and maintenance.

Secretary Pelletier asked if it has been identified where the funding will come from. General Manager Shanley explained that a dollar amount for the project has not been finalized and that the project has not yet been approved. The demolition will be done inhouse. The costs will be for aluminum fencing, ground cover, and plantings.

L. Discussion: Citizen Committee/Energy Audit.

Deputy Mayor Peak explained that this discussion item is an offshoot of the Alternative Energy Subcommittee. He would like to create a citizen’s committee for the oversight and review of the energy audit. This is a topic he is interested in, but doesn’t understand as well as others do. He would like to put people with a background in this area onto the committee. The committee could cooperate with the Board of Education and possibly result in energy savings which would translate into additional funding for educational purposes.

General Manager Shanley said that the energy audit will be complete in about one month. Having a committee before the report is complete would not be productive. He would like to have a member of Town staff on the committee as well.

17. COMMENT AND DISCUSSION BY BOARD MEMBERS ON ITEMS FOR FUTURE AGENDA OR OF GENERAL CONCERN.

Director Kissmann attended the EITC meeting and found that there are a couple of new tax items for this year. First time buyers receive a $7,500 tax credit and real estate taxes can be deducted from income tax. Questions can be directed to Human Services at 6473092.

Director Farina reminded the Board of his request last week for a meeting to discuss consolidating costs and saving money. He is anxious to get going on this.

Mayor Spadaccini had suggested a joint meeting with the Board of Education and on the same night having that discussion. He would like to give the General Manager time to put together department cost savings suggestions. Mr. Spadaccini heard the request and would like to wait until November to be able to assemble needed information.

General Manager Shanley stated that he has already taken shortterm internal actions to accumulate savings. It is an ongoing process to look at every vacant position. He has been specifically not hiring and freezing a number of positions. Mr. Shanley has also been looking at capital projects and imposing travel restrictions. He doesn’t know what will happen longterm with the economy but understands he needs to make sure the Board is not caught by surprise in May. He thinks it is very important to include the Board of Education in this process. Mr. Shanley found that revaluation is required by the State of Connecticut by October, 2011 Grand


List. The process takes 1418 months. If we were to put out an RFP in the next couple weeks, we may be able to complete revaluation one year earlier in 2010. He believes in the scheme of things, this would not be worth it and recommended sticking to the current schedule and not trying to accelerate it.

Director Farina thinks it would be better if the Board of Directors got together to discuss the budget before the joint Board of Education meeting and to share ideas and possibilities. He would like to see it happen as soon as possible.

Mayor Spadaccini stated that although it is important to be proactive, the government is not in crisis. A steady hand is needed. He assured Mr. Farina that the Board will meet but believes it will be beneficial if done in conjunction with the Board of Education and with the benefit of staff recommendations.

Director Zingler asked for an update on the Journal Inquirer’s lawsuit.

Attorney Naab answered that there has been no change since the ordinance was adopted. The lawsuit is in abeyance. He is waiting for the Town staff and the Journal Inquirer to come to a meeting of the minds on location of boxes. He expects that to happen within the next three to four weeks and at that point expects the lawsuit to be withdrawn.

Director Zingler thanked him and asked that he keep the Board informed. He asked about the Town’s plan to comply with the new Public Act requiring municipalities to post minutes on its website within seven days of a meeting.

General Manager Shanley fully expects the law to be amended. He did hear that the Attorney General is aware of the practical matters involved in getting minutes posted within seven days. There are people at CCM working on the definition of minutes. Manchester will do the best it can to comply and Mr. Shanley has no doubt it is in compliance with the spirit.

Director Zingler thinks this is a good law and supports open and transparent government. The Boards and Commissions are the eyes and ears in our community and if the Board doesn’t see minutes, it doesn’t know what is being discussed. He advocates all Board and Commissions have minutes available online as soon as possible. He believes it is worth investing in the resources needed. Mr. Zingler said he was amazed at the turnout of C.E.R.T. and suggested that the Town provide Don Janelle anything he may need to help the volunteers.

Director O’Neill said she is fine with meeting on financial issues in November. She asked if someone can research the bus exhaust issue and find out if there is a retrofit kit for bus exhaust systems.

Director Kissmann thinks the Town should look at supporting the C.E.R.T. volunteers and suggested proper clothing for cold weather or providing repair on their personal vehicles. He would like to see whatever support possible given to the C.E.R.T. volunteers.


Secretary Pelletier agrees that a meeting should be held to discuss the budget. There is no question that staff vacancies are causing a strain with increased duties. She would like to give the General Manager as much time as needed to prepare.

Deputy Mayor Peak noted the concerns brought forward by the Stonehaven neighborhood and asked if there is any ability to request a public hearing.

General Manager Shanley does not know the answer but is planning to get together with the residents who spoke. Mr. Shanley noted the property on Tolland Turnpike that was built in 1776 and recently slated for demolition. Someone has applied for designation as a historical structure and Mr. Shanley wondered if the Board would be willing to lend support. The Planning Director has been working with the new owners of the property to see if they would at least be willing to sell that portion of the property. It wouldn’t hurt to add that it is the consensus of the governing body of Manchester that the structure be saved.

Deputy Mayor Peak would like to Board to offer soft support in this instance. He heard at the youth forum that the Recreation Department runs over 100 programs and performs program reviews. He asked that the Board receive copies of the program reviews.

18. ADJOURNMENT.

The meeting was adjourned until the Wednesday, November 12, 2008 Regular Meeting of the Board of Directors at 7:00 p.m. in the Lincoln Center Hearing Room.

Deputy Mayor Peak moved to adjourn and Director Farina seconded the motion. Nine Voted in Favor

Recess: 12:06 a.m.

gem

APPROVED: ATTEST:

____________________________________ Secretary, Manchester Board of Directors

84 Ashworth StreetManchester, CT 06040

The Honorable Louis A. SpaddaciniMayor of Manchester158 East Center StreetManchester, CT 06040 NOV 04 2008

,I, ,- .iiANAGER

Dear Lou:

I regret that I must tender my resignation as a member of the Commission for ElderlyServices and People with Disabilities effective immediately. Unfortunately my currentemployment as a Superintendent of Schools presents a conflicting schedule of eveningmeetings which precludes my attendance at commission sessions.

I hope that I can be of service to the Town of Manchester at some point in the future.

Sincerely,

,~---Joseph J. Reardon

TO: Scott Shanley, General Manager DATE: October 20, 2008 SUBJECT: Appropriation: Public Safety Police Background: The Manchester Police Department has received one (1) Acer Notebook AS5100-5033-VHP laptop from Staples, Inc., Howard I. Schwartz, Asset Protection Manager, Northeast Region, 15 Ridge Road, Putnam, CT as part of their community outreach to law enforcement agencies that is gratefully acknowledged and accepted. Discussion/Analysis: The laptop is designated for the discretionary use by Manchester Police Department. Other Board/Commission Action: None Recommendations: That the Acer Notebook laptop be placed on the next Board of Directors’ agenda for acceptance. Attachments: None ____________________________ Chief James O. Berry


To: Scott Shanley, General Manager From: Scott Sprague, Director of Parks and Recreation Subject: November Agenda Item Date: October 21, 2008 Background. The Nike Tykes Preschool located at the Nike Site is operated by the Recreation Department, licensed by the State of Connecticut and accredited by the National Association for the Education of Young Children (NAEYC). The program serves three and four year old children. On occasion, Nike Tykes parents donate gift cards to the Nike Tykes Preschool for the purchase of arts and crafts and other supplies. Nike Tykes has received the following donations:

Mikey Nicoletti Toys R Us $20.00 Mr. Wally Toys R Us 25.00 Jacob Gibilisco & family Jo-Ann Fabrics 15.00 Sean Moriarty Jo-Ann Fabris 20.00 Ms. Jennal WalMart 15.00 Matt & Miles Krob Target 30.00 Mr. & Mrs. Bannon A.C. Moore 15.00 Ben Bifielco Michaels Arts & Crafts 15.00

The Recreation Department will use these gift cards to purchase supplies to help support the Nike Tykes Preschool. Discussion/Analysis. Financial Impact. Other Board/Commission Action. Recommendations. I am recommending that an item be placed on the Board’s November agenda accepting the gift card donations to the Nike Tykes Preschool. Attachments. Cc: Alan Desmarais, Director of Finance James Wren, Accounting Manager

(0. £"

RESOLUTION

STATE OF CONNECTICUT)

)COUNTY OF HARTFORD )

SS: MANCHESTER 2008

CONNECTICUT,: Seal of the

2008 and that Scottbehalf of this

I, JOSEPH V. CAMPOSEO, TOWN CLERK OFbeing duly elected and qualified according to law andTown of, -.

adopted at a meeting of the Board of Directors onShanley, General Manager, is authorized to make,corporation,' ,

of this corporation, other instruments," .

not been rescinded or modified in any way, and

[INSERT ACTION ITEM

set my hand and affIXed the Seal of the2008. I

haveIN

OF MANCHESTER, C«>NNECTICUTOFFICE OF THE 1iOWN CLERK

--

Joseph v. Campos~o, Town Clerk

TOWN OF MANCHESTER, CONNECTICUT HUMAN RESOURCES DEPARTMENT

DATE: November 4, 2008 TO: Board of Directors FROM: Dede Moore, Director of Administrative Services SUBJECT: Approval of job description for Assistant Facilities Project Manager/Architect Background The Board of Directors approved a job description for the Public Works Project Manager/Architect in June 2001. This position was filled and is now vacant due to a retirement. After a review of the position and the needs of Facilities Management, we are recommending that the position of Public Works Project Manager/Architect be renamed Assistant Facilities Project Manager. Discussion/Analysis Facilities Management has two primary components, which include facilities project management and building maintenance. The Assistant Facilities Project Manager will be responsible for administrative oversight for construction and building projects undertaken by the Town and the Board of Education. In addition, this position will assist the Facilities Project Manager in the operation of the division. The most significant change to the job description is the renaming of the title and the recommendation to make the architect requirements “desirable” rather than required. This means that we can still recruit and hire an architect in the future if necessary. The current need is to hire an Assistant Facilities Project Manager whose focus is on managing the numerous town and school projects. Financial Impact The proposed revisions do not financially impact the position. It is an unaffiliated position and the salary range is $61, 605 - $86,642. . Recommendation It is recommended that the Board of Directors approve the job description for Assistant Facilities Project Manager. Attachments Current job description for Project Manager/Architect Proposed job description for Assistant Facilities Project Manager _____________________________________________ Director of Administrative Services

TOWN OF MANCHESTER POSITION GUIDE Title: Project Manager/Architect Department: Public Works Reports To: Director of Public Works NATURE OF WORK Under general direction, provides administrative oversight for construction and building projects undertaken by the Town. ESSENTIAL FUNCTIONS Drafts, amends and issues Requests for Proposals (RFPs) for consulting services. Receives and distributes RFPs for review. Convenes meetings and conducts screening of firms and scheduling of interviews. Attends selection interviews and prepares reports of recommendations. Assists in negotiating consultant agreements. Coordinates consulting work on design or study projects. May be required to design and stamp projects and write specifications as directed. Reviews plans prepared by others; may recommend amendments or modifications to the plans of others in accordance with professional standards. Coordinates the bid process with General Services, consultants and other staff. Reviews construction or equipment bid documents and analyzes and finalizes such documents. Coordinates ongoing projects, including attending job meetings. Monitors project budgets. Supervises the Clerk of the Works/Project Representative assigned to various projects and solves problems beyond the scope of the Clerk of the Works/Project Representative function. Researches, gathers information and prepares special reports on project assignments. Consults with contractors, the public, State and local officials. OTHER FUNCTIONS May work on specialized projects with a variety of Public Works Divisions, Town Boards, Departments or Agencies. May be staff representative to the Town Building Committee. May work on projects with the Town Building Committee. Performs administrative and technical reviews. Monitors the status and prepares quarterly reports to the Director of Public Works or his/her designee on capital projects under his/her direction.

Project Manager/Architect (cont.) Coordinates grant applications, monitors grants and prepares grant reimbursements. May work with public utilities during emergencies. DESIRABLE KNOWLEDGE, SKILLS AND ABILITIES Ability to conduct research, compile reports and make recommendations for consultant services, technical applications and capital projects. Knowledge of principles and practices of architectural planning and design in both private construction and municipal public works program. Ability to express ideas clearly and concisely, both orally and in writing. Ability to establish and maintain effective working relationships with fellow employees, contractors, Town officials and the general public. Ability to use a personal computer with appropriate software. PHYSICAL AND MENTAL EFFORT/ENVIRONMENTAL AND WORKING CONDITIONS Must be mobile, able to push/pull objects of less than 20 pounds and lift objects over 20 pounds. Able to perform difficult manipulative skills requiring hand-eye coordination such as drafting and keyboard skills. Able to sit, stand or remain in uncomfortable positions for long periods. Must be able to see objects closely, far away, and discriminate colors or warning lights in order to drive; hear normal sounds with some background noise; and communicate through human speech. Must be able to concentrate on fine detail with constant interruption, attend to task for 60 minutes or more, remember multiple tasks given to self and others over long periods of time, and understand the theories behind several related concepts. Ability to work professionally with co-workers, supervisors, customers and the public at large. May be exposed to: hazardous waste and chemicals; seasonal conditions in outside weather; high, low and fluctuating temperatures; humidity and wetness; dust, grease and oil; electro-magnetic radiation from computer display screens. MINIMUM TRAINING AND EXPERIENCE Bachelor’s Degree in Architecture or related field and four (4) years of architectural or project management experience in design and contract administration of building projects in the public or private sectors. Licensed as an Architect in the State of Connecticut. Suitable experience may be substituted for educational attainment if deemed appropriate by the General Manager or his designee. THE ABOVE DESCRIPTION IS ILLUSTRATIVE. IT IS INTENDED AS A GUIDE FOR PERSONNEL ACTIONS AND MUST NOT BE TAKEN AS A COMPLETE ITEMIZATION OF ALL FACETS OF ANY JOB. Approved, Board of Directors: June 12, 2001, Action #171-01

TOWN OF MANCHESTER POSITION GUIDE Title: Assistant Facilities Project Manager Department: Public Works Reports To: Facilities Project Manager or Designee NATURE OF WORK Under the general direction of the Facilities Project Manager or designee, provides administrative oversight for construction and building projects undertaken by the Town. Responsible for assisting in planning, developing, directing and evaluating a comprehensive public facilities construction, renovation and repair program within the Town and Board of Education. ESSENTIAL FUNCTIONS Drafts, amends and issues Requests for Proposals (RFPs) for consulting services. Receives and distributes RFPs for review. Convenes meetings and conducts screening of firms and scheduling of interviews. Attends selection interviews and prepares reports of recommendations. Assists in negotiating consultant agreements. Coordinates consulting work on design or study projects. Reviews plans prepared by others; may recommend amendments or modifications to the plans of others in accordance with professional standards. May be required to design and stamp projects and write specifications as directed. Coordinates the bid process with General Services, consultants and other staff. Reviews construction or equipment bid documents and analyzes and finalizes such documents. Coordinates ongoing projects, including attending job meetings. Monitors project budgets. Supervises the Clerk of the Works/Project Representative assigned to various projects and solves problems beyond the scope of the Clerk of the Works/Project Representative function. May supervise other employees and contractors. Researches, gathers information and prepares special reports on project assignments. Consults with contractors, the public, State and local officials. OTHER FUNCTIONS May work on specialized projects with a variety of Public Works Divisions, Town Boards, Departments or Agencies. May work with the Board of Education in preparing applications for the administration of State and Federal grants. May be staff representative to the Town Building Committee. May work on projects with the Town Building Committee. Performs administrative and technical reviews. Monitors the status and prepares quarterly reports to the Director of Public Works or his/her designee on capital projects under his/her direction. May schedule preventive maintenance and repair work to all Town and Board of Education buildings.

Assistant Facilities Project Manager (cont.) Coordinates grant applications, monitors grants and prepares grant reimbursements. May work with public utilities during emergencies. DESIRABLE KNOWLEDGE, SKILLS AND ABILITIES Ability to conduct research, compile reports and make recommendations for consultant services, technical applications and capital projects. Knowledge of principles and practices of architectural planning and design in both private construction and municipal public works program. Ability to express ideas clearly and concisely, both orally and in writing. Ability to establish and maintain effective working relationships with fellow employees, contractors, Town officials and the general public. Ability to use a personal computer with appropriate software. PHYSICAL AND MENTAL EFFORT/ENVIRONMENTAL AND WORKING CONDITIONS Must be mobile, able to push/pull objects of less than 20 pounds and lift objects over 20 pounds. Able to perform difficult manipulative skills requiring hand-eye coordination such as drafting and keyboard skills. Able to sit, stand or remain in uncomfortable positions for long periods. Must be able to see objects closely, far away, and discriminate colors or warning lights in order to drive; hear normal sounds with some background noise; and communicate through human speech. Must be able to concentrate on fine detail with constant interruption, attend to task for 60 minutes or more, remember multiple tasks given to self and others over long periods of time, and understand the theories behind several related concepts. Ability to work professionally with co-workers, supervisors, customers and the public at large. May be exposed to: hazardous waste and chemicals; seasonal conditions in outside weather; high, low and fluctuating temperatures; humidity and wetness; dust, grease and oil; electro-magnetic radiation from computer display screens. MINIMUM TRAINING AND EXPERIENCE Bachelor’s Degree in Architecture or related field and four (4) years of architectural or project management experience in design and contract administration of building projects in the public or private sectors. Licensed as an Architect in the State of Connecticut desirable. Suitable experience may be substituted for educational attainment if deemed appropriate by the General Manager or his designee. THE ABOVE DESCRIPTION IS ILLUSTRATIVE. IT IS INTENDED AS A GUIDE FOR PERSONNEL ACTIONS AND MUST NOT BE TAKEN AS A COMPLETE ITEMIZATION OF ALL FACETS OF ANY JOB. Approved, Board of Directors:

TOWN OF MANCHESTER, CONNECTICUT GENERAL MANAGER’S OFFICE

DATE: November 5, 2008

MEMO TO: Board of Directors

FROM: Scott Shanley, General Manager SUBJECT: Agenda Item 16.G – Approval of a Resolution

by the Board of Directors to provide water and sanitary sewer service to the Botti property

Members of the Board: Attached is a resolution in support of your direction, sitting in your capacity as the Town’s utility authority, with respect to utility service to the Botti Farm property. The resolution authorizes extension of utilities, within defined parameters, for the proposed Botti Farm Development. Staff will be present to discuss the engineering options. Staff has some concerns regarding the proposed plan and seeks authority to explore other alternatives. Respectfully submitted, _________________________ General Manager Attachment

RESOLUTION

WHEREAS, the General Manager of the Town of Manchester has received a written request from owners of real property known as 260, 262, 274, 330 and 334 Bush Hill Road, hereinafter referred to as the “Botti Farm,” for water and sewer service in connection with the proposed development of the property as an age restricted common interest community; and WHEREAS, the Town of Manchester is the franchise owner of water rights to the Botti Farm pursuant to Section 12-1 of the Town Charter and the Board of Directors is the Water Pollution Control Authority for the Town of Manchester as designated in Section 17-10 of the Code of Ordinances pursuant to Section 7-246 of the Connecticut General Statutes; and WHEREAS, the owners of the Botti Farm are requesting that sanitary sewer service be provided by the Town of Glastonbury Water Pollution Control Authority by a line constructed within an easement entering the Botti Farm property across its southerly boundary at the Glastonbury town line and that water service be provided by the Metropolitan Water Commission from its Glastonbury facilities through the same easement. NOW, THEREFORE, BE IT RESOLVED, by the Board of Directors on behalf of the Town of Manchester as the owner of the franchise rights to water service in the Town of Manchester and in its capacity as the Town’s Water Pollution Control Authority: 1. Water and sanitary sewer services may be provided to the Botti Farm, subject to the following conditions: a. Under the direction of the General Manager, the appropriate Town departments shall evaluate all feasible alternatives for the provision of such services, including the Town of Manchester Water and Sewer Department. The evaluation shall consider the following alternatives: (1) Sanitary sewer service provided by: (a) the Town of Glastonbury Water Pollution Control Authority by a line constructed within an easement entering the Botti Farm across its southerly boundary from Glastonbury; or (b) the Town of Manchester pursuant to the Contract and Agreement between the Metropolitan District and the Town of Manchester Concerning Sewage Disposal dated July 26, 1966, as amended, such service to be coordinated with the recently approved service to the Lombardo property approved by resolution of the Board of Directors dated May 15, 2007, with possible routing from the East Hartford town line, along Hills Street, Keeney Street and Bush Hill Road to the entrance of the Botti Farm. (2) Water service provided by: (a) the Metropolitan District Commission from its Glastonbury facilities utilizing an easement on the Botti Farm referred to in paragraph 1.a.(1)(a); or

(b) the Town of Manchester by means of an extension of the Manchester Water Department’s middle zone distribution system with possible routing from the Keeney Street-Glendale Road area westerly along Bush Hill Road to the entrance of the Botti Farm. b. The General Manager shall make the final determination as to the most suitable means to provide water service and sanitary sewer service to the Botti Farm based upon the results of the evaluation, and shall have the authority to negotiate and execute, on behalf of the Town and the Board, such agreements as may be necessary for the provision of such services, including terms and conditions, including a requirement that the design and installation of any water or sanitary sewer system shall be in strict compliance with the standards and specifications of the Town of Manchester Water and Sewer Department. c. Any and all expenses associated with the design and installation of any water supply and sanitary sewer system to the Botti Farm shall be paid for by the owners of the Botti Farm. No assessment of said expenses shall be levied on any lots created by the development of the Botti Farm, or on any other property in Manchester. d. The operation and maintenance expenses of any portion of any water supply system and sanitary sewer system that is designated to be privately owned shall be paid for exclusively by those customers served by the privately owned systems. e. Any residential housing development application to the Manchester Planning and Zoning Commission for the Botti Farm shall propose not more than 1.3 homes per acre. 2. Nothing in this Resolution shall relieve the owners of the Botti Farm of the obligation to obtain applicable approvals and permits from other town and state agencies. 3. Nothing in this Resolution shall be interpreted as an authorization or expression of intent to extend water or sanitary sewers to any property other than the Botti Farm. R:\srooney\O'Neil\Resolutions\Bush Hill2.Water Sewer BOD.doc

CONCEPTUAL PLAN COST ESTIMATEPROPOSED ENHANCEMENTS AT MARY CHENEY LIBRARY FRONTAGE

ITEM UNIT QUANTITY UNIT PRICE AMOUNTCLEARING/REMOVE EXISTING LANDSCAPING LS 1 1,500.00$ 1,500.00$ REMOVE EXISTING CONCRETE SIDEWALK SF 850 2.00$ 1,700.00$ REMOVE EXISTING CONCRETE STAIRS LS 1 1,500.00$ 1,500.00$ ORNAMENTAL ALUMINUM FENCE LF 150 80.00$ 12,000.00$ MULCH CY 75 40.00$ 3,000.00$ GROUND COVER/PLANTINGS SY 450 20.00$ 9,000.00$ BIKE RACK (INSTALLED) EA 1 1,000.00$ 1,000.00$

-$

TOTAL: 29,700.00$ SAY: 30,000.00$

2

P A R K S 4

POOCHES

Proposal Content

Introduction page 3

What is a Dog Exercise Area? page 4

Why a Dog Exercise Area or Dog Park is Needed page 4

Why Dog Owners Should Be Considered page 4

What Dog Exercise Areas Are Like on the National Level page 5

What Dog Exercise Areas Are Like on the Local Level page 6

What is the Town‟s Liability as a Result of Having a Dog

Exercise Or Off-Leash Area? page 8

What Manchester‟s Dog Park Will Be Like page 10

Where the Manchester Dog Park Will Be Located page 11

Who Will Maintain and Manage the Dog Park? page 13

What Rules Will Govern the Use of the Dog Park page 13

Who Will Pay for the Dog Park and What Will it Cost

to Build? page 15

Conclusion page 17

3

Introduction

Over the past few years the Manchester Parks and Recreation Department has received many requests

for the development and or designation of fenced open space for off-leash dog exercise areas or dog

parks. During the summer of 2007 Scott Sprague had a number of phone conversations with resident dog

owners. Frank Salerno and Shirley Gronholm were most consistent concerning their request/ proposals

for a dog park in Manchester and, as a result, were invited to attend the September 2007 meeting of the

Park and Recreation Advisory Commission. At the meeting, Mr. Salerno and Ms. Gronholm presented

their ideas and requested that the Commission support the development of a dog park. After discussing

the issue, the Commission passed the following motion:

Recreation Department Staff should work with a volunteer group to develop a proposal for a dog park

in Manchester and return to the Parks and Recreation Advisory Commission with a proposal.

A public forum was held at the Community Y in November of 2007 with over 70 residents in

attendance, all of which were in support of the development of a dog park or dog exercise area in the

Town of Manchester. During that meeting Recreation staff discussed the importance of developing a

resident based committee, which would work with department staff to prepare a comprehensive proposal

for submission to the Parks and Recreation Advisory Commission.

As a result, approximately 30 resident dog owners agreed to serve on the planning committee. The initial

committee meeting, facilitated by Recreation Staff covered proposal content, development of sub-

committees and associated responsibilities, proposal time line, and the committees overall goal and

objectives.

A total of six sub-committees were developed: Justification, Design, Funding and Budget, Site

Selection, Risk Management, and Park Management and Maintenance. Each sub-committee was given

the task to investigate and collect information pertinent to the development of a comprehensive proposal

for the development of a dog park.

The overall goal of the Committee, now known as the Parks for Pooches Committee, is to create a cost

effective, safe, manageable and accessible environment for dogs and their owners to exercise and

socialize that is considerate of resident neighbors.

The proposed objectives associated with the overall goal are as follows:

1. To justify a need for a dog park in Manchester, CT.

2. To develop a risk management plan for the dog park.

3. To select a suitable site for the dog park.

4. To create a design that works with the selected site for the dog park.

5. To develop a management and maintenance plan for the dog park.

6. To assess and explore ways to fund the construction, management and Maintenance of the dog park.

7. To construct a dog park on a selected site.

4

What is a Dog Exercise Area?

The types of facilities that have amenities particularly conducive for use by dogs and their owners are

known by several names: “dog park”, “bark park”, “dog exercise area” etc. The National Recreation and

Parks Association define the facility as “a contained public area where dog owners may allow their dogs

to run off-leash.”

Why a Dog Park is Needed

• Dogs are social animals. Families and single people own them because they provide affection and

companionship, and teach children responsibility and care giving.

• Dogs need exercise. They need to run and play with their owners to work off energy and satisfy their

need for challenge and stimulation. It is a reality that in our society many dogs must be left alone for

long hours while their owners go to work. Dogs that are deprived of exercise, stimulation, and

socialization may become problems for their owners, their neighbors, and for other dogs because they

are bored. Good behavior is learned through interaction with people and other animals. In order to learn

good behavior, dogs need to be brought out of isolation into social situations. They are by nature pack

animals and should not be isolated from other dogs.

• Dog owners are regular users of Manchester‟s open space and parks. Even though owners are supposed

to clean up after their pets, dog feces is a problem in park areas at athletic fields and on school grounds.

A dog park will provide an attractive option for dog owners, reducing the damage caused by digging and

by dog waste. Manchester has created many parks for its citizens, most of which contain a variety of

athletic fields and other active recreation facilities serving thousands of residents. According to the

Town Clerk‟s Office, there are 3,714 licensed dogs in Manchester and it is estimated that there are more

unlicensed dogs in Manchester than there are licensed dogs. Many dog owners are now coming forward

to request that the town provide a facility to meet their recreational needs.

• Owning a dog encourages people to exercise and enjoy their Town‟s open spaces. Dog exercise areas

have been places where neighbors and other local residents regularly meet and greet, often forming the

beginning of longer lasting community ties.

• A dog park that allows licensed dogs encourages residents to get their dogs licensed creating revenue

for the town.

Why Dog Owners Should Be Considered

With 3,714 licensed dogs and an estimate of the same amount of unlicensed dogs in Manchester, 7,428

dogs represent roughly 28 % residences in Manchester. This represents a significant portion of the

taxpayer base.

Pet ownership is a positive aspect of our society. Many studies have shown the benefits of pet ownership

to the mental and physical health of people of all ages. Taking a dog into a social situation provides a

means for social interaction between people that otherwise may not be possible. It is easy to start up

conversations when a pet is present and many friendships begin in this way. For many elderly people, an

outing with their dog may provide the only contact with other people in their day. For people with

mobility problems, a dedicated dog-friendly area allows exercising of their dog without walking any

distance. For most dog owners, the opportunity to meet other dog lovers is a happy and rewarding

experience, just as it is for their dogs to meet other dogs.

5

What Dog Exercise Areas Are Like on the National Level

Whether they are extravagant or just a fenced in plot of land, dog exercise areas are increasingly seen not

as luxuries, but as facilities that should be provided by public parks and recreation agencies. A recent

Gallup poll stated that 42 percent of households in the United States have dogs. And according to the

Web site www.thedogpark.com, there are more than 700 dog parks nationwide with more being

constructed on an almost daily basis. The majorities of the dog exercise areas are owned and operated by

local park agencies while a small amount are still assisted and monitored by sponsoring resident groups.

Existing dog exercise areas range from 10,000 square feet to 70+ acres in size and are located in a

variety of areas from small neighborhood parks to portions of large regional parks to natural wilderness

areas, trails and portions of beaches, lakes, rivers, and other bodies of water.

Most of the recently developed areas are fenced, but otherwise are no more isolated from their

surroundings than other open space uses. Grass is the most popular surface and various methods are used

to maintain and repair turf. Dog exercise areas usually have a few amenities: trash cans and water

fountains seem to be important, but bulletin boards, small open shelters, benches, bag dispensers for

dog-wastes, and balls for dog play are also provided in a number of them. Most of the fenced areas have

double gates and posted rules. Some of the areas were initiated by sponsoring groups, who helped plan

and fund amenities, and play a key role in maintaining and overseeing these areas. Sponsoring groups

frequently supervise daily activities at the site, ensuring that users obey rules, pick up after and properly

supervise their dogs, and report serious behavioral or other safety problems to the local authorities.

Some localities, such as Anne Arundel County, Maryland, Virginia Beach, Virginia and many mid-

western and western localities charge entrance fees for their parks and dog exercise areas, or require

purchase of an annual park pass, or a pass usable at all local exercise areas. Minneapolis, Minnesota and

some other localities require the purchase of a key to enter the locked gates to the exercise areas. Poway,

California has three separately fenced areas in its local dog park. These fenced areas include a standard

and reserve fenced play area, as well as a fenced area that is rented for private events such as dog shows,

training events, and birthday parties. The city of San Diego has also adopted regulation standards for its

dog parks. At total of 15 dog parks exist in the 331-square mile city. Each site has its own informal

group of people that patrol the park. These are self-governing groups who make sure that everyone who

uses the park follows the rules. A few localities charge stiff fees for violations at the exercise areas,

(such as unlicensed dogs), and then apply these funds to the dog exercise area.

Overall, these dog exercise areas have provided an enjoyable means for dogs and their handlers to

exercise and socialize. It is no longer about making areas available for dogs to run free. These days, the

trend is creating “destination” places for dogs and their owners.

6

What Dog Exercise Areas Are Like on the Local Level

Town of Hamden-Hamden Dog Park at Bassett www.hamdendog.org

Opened in October 2003 - “We have a dog park that is a 1.1 acre fenced-in leash-free area. We have a

small area separated by fencing that is for small dogs only. We (RDOG) have fundraisers to provide the

poop bags for the area (about $1000 per year), trash receptacles (5) that are picked up twice per week by

the town, 4 benches and 5 picnic tables. We spoke to the town attorney who felt we were covered by the

town‟s insurance, as we were just „another park‟. There have been instances where dogs were bitten. We

have signs stating that you are responsible for your dog; just like if they were on the street. We have

phone numbers to call the police, etc. We have signs stating that if your dog becomes aggressive, leave

the park immediately. Other dog owners know this and tell the owner to leave now. We have not been

sued. When we started this, this was the town‟s concern. One enlightened council member from the

town investigated this and found no instances where dog owners sued the town parks.” Dawn

Tiedemunn. The town carries no additional liability insurance for the dog park.

Town of Ridgefield-Bark Park http://www.roar-ridgefield.org/park.html

Opened in 2002 and has been a great success serving hundreds of dogs and their owners. ROAR

fundraisers and donations from the private sector financed the Bark Park totally. The Bark Park is a 1.5-

acre enclosure and is divided into “Small Dog” and “All Dog” areas. Dogs are permitted to run free and

play off-leash under their owners‟ watchful eyes. The rules of the park are posted prominently. Doggy

waste bags are available within the park. Ridgefield Parks and Recreation continues to maintain the park

as it does all the town parks and playing fields. A ROAR volunteer directs beautification and

improvements to the park. Thanks to a major donation from Aquarian Water Company, in 2003 ROAR

brought cool, fresh water to the park entrance so all pets and people could relieve their thirst. It attracts

hundreds of visitors every week. At least four nearby communities are currently cooperating with ROAR

officers in an effort to build similar facilities in their towns. “People were laughing at us saying, “What?

Are you doing a Kitty Park next?” “The park has been spectacular! I never would have believed it!

People love it! Hundreds and hundreds of dogs come and we‟ve had zero attacks.” The town carries no

additional liability insurance for the dog park. Paul Roche, Parks Director

Westport-Compo Beach and Winslow Park

Compo Beach has a movable demarcation and Winslow Park is 2 acres and has a split rail demarcation.

Requirements in off-leash areas: 1) Owners or handlers must accompany their dogs at all times within

the off-leash area, 2) Owners and handlers must have a leash in hand at all times within the off-leash

area and 3) Owners and handlers must pick up their dog‟s waste and properly dispose of it. There have

been no reported incidents and carries no additional liability insurance. Gail Kelly, Town Attorney

Norwalk-Taylor Farm and Cranbury Park

Taylor Farm is fenced and Cranbury is not. Both areas are multi-purpose parks. Regulation is that the

dog must be under the owner‟s control at all times. Norwalk does not carry any additional liability

insurance. Mike, Director of Parks and Recreation

7

Milford-Eisenhower Park

Milford has a ¾ acre park and offers bags, trash cans and benches. It has been around for the past 12

years. Two incidents were noted. Community group supervises and supports the park. No additional

liability insurance is carried by the city. William McCarthy, Parks and Recreation Director

New Haven-Edgewood Park

Has been around for 8 years and is ¼ acre fenced. Amenities include bags, trash cans and benches.

“Friends of Edgewood Park” group run dog events as well. No reported incidents and the city carries no

additional liability insurance. Robert Levine, Parks and Recreation Director

Norwich-Pawsitive Park

Has both an off-leash area and a dedicated dog park with fencing. Amenities include; year round running

water, bags, trash cans, benches, umbrellas, picnic tables and toys. It is 1.25 acres in size and has 200

dogs per week (roughly) visiting. The town does not carry any additional liability insurance and there

have been no reported incidents. Melinda Angevine, Pawsitive Director

Greenwich

Opened December 2005 - It is a .75-acre park with water, bags, trash cans and benches. The town is

carrying no additional liability insurance. Joseph Siciliano, Director of Parks and Recreation

Granby Dog Park, www.granbydogpark.org

The Granby dog park opened in April, 2006 in Granby's Salmon Brook Park. This dog park is managed

and maintained by D.O.G.G.S., a volunteer group of dog owners

Wethersfield-Wethersfield Dog Park, www.wethersfieldsdogpark.org

Opened in October of 2006 - It is a one-acre park with barrier fencing. There are separate areas for both

small and large dogs. The surface is pine bark mulch. Trees provide a natural shade element to the park.

The park was funded through donations and fundraising efforts. There are park benches and picnic

tables. The park is a self-governed park by users and the dog warden. Police monitor the park as well and

volunteers assist with checking dog licenses on a random basis. The Parks and Recreation Department in

partnership with community volunteers help to maintain the park picking up trash and dog waste, and

changing dog bag dispensers etc. No additional liability insurance is carried for the park. There are signs

and message boards containing rules and regulations and educational materials. Volunteers have built

some play apparatus for dogs to play on such as ramps, show tables. There is a water source on site.

South Windsor-Bark Park, www.southwindsorbarpark.org

Opened in November of 2007 - It is a one-acre park with barrier fencing. There are separate areas for

both small and large dogs. There are some trees for shade. The park was funded by donations and

fundraising efforts by Friends of South Windsor Dog Park. There are benches and picnic tables.

Volunteers and police monitor the park. The town does not carry additional liability insurance for the

park. They are in the process of building two gazebos. There is dog agility equipment and a water source

on site.

8

What is the Town’s Liability as a Result of Having a Dog Exercise or Off-Leash Area?

Connecticut General Statutes: “Strict Liability Law of One Who Keeps a Dog.”

Anyone who owns or keeps a dog is held strictly liable under our law for any damage caused by the dog,

irrespective of whether the owner or keeper was negligent in controlling the dog. The statute is Sec. 22-

357, and the relevant portions of the statute state: “If any dog does any damage to either the body or

property of any person, the owner or keeper…shall be liable for such damage, except when such damage

has been occasioned to the body or property of a person who, at the time such damage was sustained,

was committing a trespass or other tort, or was teasing, tormenting or abusing such dog.”

The following information is the results of a 2006 survey conducted by the Trumbull, Connecticut Dog

Owners Association. They performed extensive research regarding liability and suits or threat of suit

against a town for having a dog exercise or off-leash area. When asked about the town‟s/city‟s additional

liability and/or legal action as a result of having an area dedicated to dog friendly space, the responses

were as follows:

1. “You did not find cases because there are very few. Most cities see liability issues, but once they get

going they seem to be very positive for local communities. Have the right set of ground rules, posted, is

the key…. good luck” Professor David Favre, Editor-in Chief, Animal Legal and Historical Web Center,

Michigan State University College of Law

2. “We also do not have any-we have had no incidents and it is clearly stated use at your own risk, not

responsible for accidents on the rules board at the entrance.” Tiffany with the Houston Dog Park

Organization

3. “The liability of an off-leash area is typically no greater than that of a children‟s playground,

swimming area, or hunting area. Like all other park users, dog owners are responsible for making sure

their activities do not impinge on others activities or threaten anyone‟s safety. Off-leash areas for dogs

have been established in a great many U.S. communities with no legal challenges. In accordance with the

city ordinance (City Code Article III, section C) any injury or property damage done by an off-leash dog

will be as with other park users, i.e., strictly the responsibility of the dog owner.” Tomkins County Dog

Owners Group, Ithaca, NY

4. “Since dogs are pack animals, they usually get along well together on neutral territory. Occasionally a

dog shows aggressive behavior, but park rules prohibit aggressive dogs and such a dog must be removed

immediately. Liability for damage cause by a dog rests with the owner, whether on a street, in a home, or

on municipal property. Very few problems have been noted in established parks.” Cincinnati Parks and

Recreation, Cincinnati, Ohio

5. “Most problems in official dog exercise areas have involved complaints from neighbors, or conflicts

among various types of park users vying for park space. More serious complaints, although relatively

uncommon, usually involve dog aggressiveness to other dogs. Injuries resulting from dog aggression

towards humans are rare. In fact, localities monitoring injuries and problems in park property report that

human injuries in off-leash dog exercise areas are very unusual and less than in other park areas. In

almost all cases, dog owners are liable for any injuries or damage caused by their dog. No localities

nationwide contacted by staff report any formal legal suits involving injuries in dog exercise areas.”

Parks and Recreation, Montgomery County, Maryland

9

6. “Note: many people who are working to create dog parks in their own towns have asked us about

liability. Our town insurance company has no exclusion for dog parks and so this recreation facility is

covered by the town‟s policy, just as other facilities such as playgrounds, tennis courts, etc., are covered.

In Connecticut, a dog owner is liable for any damage done by his or her dog, regardless of on whose

property the damage occurs.” Town of Hamden, Hamden Dog Park at Bassett

7. Local insurance companies were contacted and asked their experience and recommendations

regarding a municipality including a dog park under their general policy. The responses were as follows.

• Minuteman Insurance, Fairfield, Rich Parker: “Can‟t imagine any significant problems. I don‟t see any

exposure. They allow horses on the beach in Fairfield. There‟s more liability with a child being kicked in

the head by a horse. I don‟t know what they‟re so afraid of. I‟ve never heard of anything like it.”

• Ferguson & McGuire Insurance, Shelton, Mr. Martin: “Dog parks would be covered under the basic

policy under recreation. We had a skate pond, unsupervised by the town, and that had no more liability.

It fell under recreation.”

• State of Connecticut, Insurance Department, Commercial Lines, Municipalities, Hartford, Tom

Haggart: Provided ISO pages for governmental subdivisions; CS-G-9 and CS-G-10 Commercial lines

Manual Classification Table. Provides General Liability Codes for municipalities based on populations.

“These classifications embrace all premises and operations exposures of the insured except that the

following exposures shall be separately classified and rated: (a) Amusement parks, (b) Exhibition or

convention buildings (including arenas and auditoriums), (c) Dams, levees or dikes, (d) Golf courses, (e)

Housing projects, (f) Lakes or reservoirs, (g) Medical care facilities and services, (h) Penal institutions,

(i) Schools or colleges, (j) Ski facilities, (k) Stadiums, bleachers or grandstands, (l) Streets, roads,

highways or bridges, (m) Street, highway, road or bridge construction, (n) Transportation systems,

facilities and services including airports, bus systems, or other mass transit facilities such as subway and

aircraft, (o) Utilities, (p) Wharves, piers, docks, marinas and watercraft, (q) Zoos.” (Exhibit A) Dog

Parks or Off Leash Areas are not a separate classification and therefore, do not require additional

liability insurance.

8. A search through the Lexis-Nexus legal search engine has produced “No Results” for legal action

regarding dog parks.

In summary, no locality in Connecticut, or Nationwide contacted and/or researched by the Trumbull Dog

Owners Association carries additional liability insurance as a result of having a dog exercise or off-leash

area. Liability for the dog park or off leash area is included under the town‟s basic policy that includes

parks and recreation: it is not a separate classification.

10

What Manchester’s Dog Park Will Be Like

• Size: It is recommended that Manchester‟s proposed dog park be a minimum of 1 acre in size.

• Fencing: The entire park would be fenced in with a minimum 5 ft. vinyl coated chain link fence with a

vestibule style entrance to allow for a holding area and separate entrance and exit gates within the

system.

• Surface: Our research showed a few popular surfaces. One of the most recommended surfaces was

compacted Decomposed Granite (DG). A weathered granite material, DG is non-water absorbing, more

sterile than soil, and does not hold the odor of dog urine. However, DG is costly and requires regular

maintenance (raking/grooming) during use times as well as watering during dry to control dust, much

like a baseball infield. Grass surface is popular in other parts of the country but turf damages easily and

is high maintenance. Subsequently, the committee recommends that the surface be bark mulch similar to

the surface at the popular Wethersfield Dog Park. Bark mulch, used in many dog parks nationally, is

attractive, easily maintained, and cost effective.

• Play and Run Areas: It is recommended that there is an area for small dogs and an area for all dogs.

The accommodation for older and geriatric dogs would be in the small dog area. The design of the

entrance/exit vestibule or holding area should allow for separate entrance and exit into both areas.

• Viewing and Shaded Areas: It is recommended that shaded areas be included in the design for both

owner viewing and dog activity. Ideally, shade provided by trees will provide a more aesthetic or natural

appeal to the park. In the absence of mature trees, artificial shade elements such as a pavilion or shade

canopy can be added to the design. Viewing and or shaded areas should have benches and or picnic

tables.

• Water Source: If possible, it is recommended that a water source for drinking for both dogs and owners

be available.

• Play Elements: In addition to the need for open space within the park for running, it is recommended

that some play elements/apparatus be incorporated into the design such as ramps, hurdles, tires, tipped

logs, boulders etc., to add challenge and interest.

• Parking and Accessibility: It is recommended that the park be built at a site that already has parking

and provides a handicapped accessible pathway to and from the dog park.

• Surrounding Amenities: It is recommended that the park be built in an existing Manchester Public Park

that provides additional amenities for both the dog and the dog owner. Such amenities may include water

areas (small lakes or ponds), and trails or pathways for on-lease waking and or hiking.

• Disposal Areas: The park must include several areas with installed poop bag dispensers for clean up

and trash cans for both disposal of dog was and trash.

• Signage: Clear and visible signage will be posted at the entrance of the park indicating park rules,

regulations, information encouraging responsible pet ownership, use of public facilities, and contact

information to report dog incidents/emergencies.

• Residential Areas: It is recommended that the dog park not be located in close proximity to residential

housing.

11

Where the Manchester Dog Park Will Be Located

The site selection sub-committee of the Parks4Pooches Committee considered approximately 15 sites.

The sub-committee determined that the top five locations were, Northwest Park, New State Road, Center

Springs Park, Mt. Nebo (near the football field) and Hillstown Road. The sub-committee conducted site

visits on January 13, 2008 (no snow cover). It was the original recommendation of the Site Selection

Sub-Committee the dog park be developed at the Hillstown Road property, which is currently the site of

a Veteran‟s Cemetery and the Veteran‟s Memorial Soccer Fields. The sub-committee recommended that

the dog park be located in the undeveloped area to the east and north of the existing parking lot.

Currently, the Hillstown Road site is undeveloped and is full of high and low vegetation. The proposed

location would require extensive clearing as well as some stump and tree removal. Many of the existing

trees would be trimmed up and left as shade elements. A minimum 100 ft. buffer of trees and vegetation

would be left separating the dog park from the cemetery and the town-owned house located east of the

property. If the park infringes into the wetland buffer area located north to north west of the parking lot a

permit will be required. This site was selected because of size, accessible parking, lack of residential

housing, incorporation of trees as shade elements, and the possibility of future access to water (not yet

determined potable) and electricity.

On March 3, 2008, Scott Sprague and sub-committee member Peter Lund met at the VFW with the

Veteran‟s Council Group to present the proposal. After reviewing a map of the prospective park, there

was an approximate 15-20 minute discussion. The Veteran‟s Group had no objections to the park as long

as the following were complied with:

1. That there is a minimum 100 ft. buffer between the dog park and the cemetery.

2. The dog park users are respectful of cemetery visitors and services held at the cemetery. Mr. Lund and

Mr. Sprague agreed that this concern would be included on dog park rules and regulation signs in dog

park publicity.

At the end of the meeting it was noted by all that for ten years the cemetery and soccer fields have

peacefully co-existed and that everyone expects the positive relationship between Veterans and the Town

to continue once the dog park is built.

On June 19th

, the Parks4Pooches Committee presented their dog park proposal to the Parks and

Recreation Commission After the presentation with questions and answers, the Commission stated that

they needed time to review the proposal. They scheduled a Special Meeting for August 12, 2008 to

discuss the proposal/project. At the August 12th

meeting Director of Public Works Mark Carlino and

Field Services Superintendent Ken Longo were present to state their comments and discuss their

concerns. The Commission requested that the Parks4Pooches Committee reconsider Center Springs

Park and New State Rd. locations.

Parks4Pooches took their recommendations into consideration. The Site Selection Sub-committee stood

by their previous decision regarding the recommended sites. However, on September 20th

the Site

Selection Sub-Committee, along with members of the Parks and Recreation Department, and two

members of the Board of Directors visited a newly recommended location at the Globe Hollow pool

property and re-visited Hillstown Road (the Directors did not visit Hillstown) to discuss the revised site

plan. The Site Selection Sub-Committee scheduled a meeting for Wednesday, September 24th

to make a

final decision on a new proposed dog park location. At the request of MDOG, prior to the meeting Scott

12

Sprague and Chris Silver toured the Globe Hollow site with Water Department staff to discuss possible

water shed property issues. At that time, Water and Sewer Department Administrator Ed Soper and

Water and Sewer Department Field Maintenance Supervisor Peter Connorton proposed a different

location on Water Department land behind the water treatment plant abutting the Mt. Nebo parking lot

on the first base side of Moriarty Field.

On September 24th

, the Site Selection Sub-Committee met at the location at Mt. Nebo to view it before

making a final decision, ultimately choosing the new Mt. Nebo location as the committee‟s first choice

and Hillstown Rd. as the second choice.

Mt. Nebo is the first choice location because it has no watershed or wetlands issues, no large tree

removal, it has access to potable water, hiking trails, and parking in the winter as well as additional

lighting in the fall and early winter during football games. The parking lot is large enough to

accommodate all activities that may occur in the park. There are no direct neighbors to disturb. The

preparation and clearing of the site will add little to the cost of the project.

13

Who Will Maintain and Manage the Dog Park?

Specific maintenance and management responsibilities of the sponsoring group or groups (Manchester

Dog Owners Group MDOG) and the Town of Manchester would be clearly defined in a memorandum of

understanding between the sponsors and the Town of Manchester. Sponsors must perform their

established duties to retain the dog exercise area. The Town of Manchester may undertake periodic

reviews or surveys, or the sponsors may just be warned to resolve occurring problems.

Generally, however, the Town of Manchester may perform primary maintenance tasks such as mowing

surrounding grounds, plowing a clear path from Mt. Nebo park entrance to parking spaces between the

baseball field & proposed dog park location, supplying salt for the pathway to the park entrance,

supplying and emptying 4 trash cans twice a week, fence repair, etc. The sponsoring group will

frequently supervise daily activities at the site, ensuring that users obey rules, pick up after and properly

supervise their dogs, and provide litter and dog-waste pick-up in and around park area. In addition the

sponsoring group would be responsible for periodic top dressing of the bark mulch surface. The

sponsoring group will also report serious behavioral or other safety problems to the local authorities, and

notify the Town of Manchester of major maintenance needs. The sponsoring group, Manchester Dog

Owners Group, MDOG would act as the initial negotiators for resolving disputes involving exercise

areas. It is also recommended that MDOG consist of a dog expert, such as a veterinarian, a dog

specialist, a member of the Park and Recreation staff and an Animal Control Officer. MDOG will also

invite a member of the Board of Directors or Park and Recreation Advisory Board to serve on the

MDOG Board of Directors in an advisory position.

What Rules Will Govern the Use of the Dog Park?

Based on the committee‟s research of rules governing dog parks both locally and nationally, the

following rules are recommended for Manchester‟s proposed dog park:

1. Dogs must display a valid license and up-to-date rabies vaccinations.

2. Dog owners are responsible for any injuries or damage caused by their dogs.

3. Dogs must be leashed when entering/exiting dog park social area.

4. Dog owners must carry a leash and have dog within view and voice control.

5. Dogs in heat, aggressive dogs, and puppies under (4) months are prohibited.

6. Dogs must be removed from the dog park at the first sign of aggression towards a person or dog.

7. No more than (3) dogs per person.

8. For the safety of all dogs, no choke, prong, pinch, or spike collars allowed in the dog park.

9. All holes dug must be filled immediately.

10. Dog owners must immediately clean up after their dog and dispose of waste in proper receptacles.

14

11. No smoking, alcohol, glass containers or food (people/animal) allowed in the dog park.

12. Professional trainers may not use the park for conduct of their business.

13. Owners will stay with their dog(s) at all times and not leave the park, constantly keeping a watchful

eye.

14. To help prevent dogfights, owners are encouraged to inquire about any dogs already in the dog park,

which are unfamiliar to them, prior to entering the dog park. Observing dogs‟ body language is also

recommended.

15. Please respect the rights of other visitors. You are personally responsible for damage inflicted by

your dog.

16. An adult must accompany anyone under 15 years of age. Children under 15 years must be closely

supervised. Children, as well as adults must not at any time run with, or chase after dogs. No petting of

other dogs unless permission is granted by the owners first. No strollers please.

Infractions of any of these rules can result in temporary or permanent loss of park privileges. All state

statues and local town ordinances apply.

Please report any concerns or questions to Manchester Dog Owners Group MDOG or the Manchester

Parks and Recreation Department at 647-3084; All emergencies should be directed to the Manchester

Police Department at 645-5516 or the Manchester Animal Control at 645-5516.

15

Who Will Pay for the Dog Park and What Will it Cost to Build?

The development of dog parks is becoming more common both locally and nationally. Local sponsoring

groups and or committees are beginning to work hand in hand with local officials to share the financial

support of dog park development.

It is the Parks4Pooches Committee‟s recommendation that the Town of Manchester develop a funding

relationship and or agreement with the sponsoring group, MDOG, to share the cost of the park‟s

development. It is recommended that the Town of Manchester match the fundraising efforts of MDOG

up to at most 50% of the final cost for the dog parks development. Similar arrangements have been made

in the past with youth sports groups for facility upgrades and elementary school PTA‟s for playground

projects.

In addition, the Town of Manchester would contribute 50% of annual costs for the purchase of surfacing

materials and bags for Poop Bag Dispensers. It would be assumed that major needs for maintenance to

fencing, trimming or removal of trees, trash and snow removal, and cost for utilities such electricity after

the parks construction would be the responsibility of the Town of Manchester.

The Parks4Pooches Committee also recommends the Town dedicate an existing parking space to

handicap parking for the dog park and pave a path from the parking lot to the park entrance for

handicapped accessibility (approximately 90 sq yd) as well as supplying two-picnic tables from Parks &

Recreation inventory for use within the park itself.

Future funding for additional amenities and park enhancements, etc. would be the responsibility of

MDOG through fundraising efforts. This does not include the development of a new park in a different

location, only enhancements to the existing park.

The following line item budget has been established for estimating basic costs of construction for a dog

park on an approximate 1.5-acre parcel of land. Note that there is no cost associated with the preparation

of the site to include final design, clearing of land, removal and or trimming of trees. It is recommended

that this task of site preparation be an organized effort of volunteers under the direction and with

assistance by town forces from Parks and Recreation, Engineering, and Public Works. Also, there will

be an estimated minimum of $1200 less difference in the expense of fencing. The Committee

recommends using 5‟ fencing for the proposed park but only had immediate access to state bids for 4‟ &

6‟ fencing.

16

Estimated Line Item Budget for Proposed Dog Park

Item Quantity Unit Unit Cost Total

Double Shredded Hardwood Mulch 3” Thick 600 CY 22.00 13,200.00

Black Vinyl Chain Link Fence 6‟ High 1200 LF 45.00 54,000.00

(Actual fencing to be 5‟ high*)

Black Vinyl Chain Link Fence Gate

4‟ long x 6‟ High (Actual fencing to be 5‟ high*) 3 EA 360.00 1,080.00

Black Vinyl Chain Link Fence Gate 12‟ long

x 6‟ High (Actual fencing to be 5‟ high*) 2 EA 1,500.00 3,000.00

Benches 5 EA 300.00 1,500.00

Park Signs (safety and usage signs) 5 EA 100.00 500.00

Dog Waste Bag Dispensers 6 EA 80.00 480.00

Biodegradable Dispenser Bags 40,000 EA .04 1,600.00

Rakes 3 EA 20.00 60.00

Shovels 3 EA 20.00 60.00

Showcase Style Message Board 1 EA 1,000.00 1,000.00

9 Qt. Water Buckets w/4” double sided clasps 4 EA 30.00 120.00

Sub-Total 76600.00

Contingency 10% 7660.00

Total 84260.00

* There will be an estimated minimum of $1200 less difference in the expense of fencing. The

Committee recommends using 5’ fencing for the proposed park but only had immediate access to state

bids for 4’ & 6’ fencing.

17

Conclusion

The Parks4Pooches Committee feels the dog park is needed and will be a positive addition to the

Town‟s Park System providing recreational opportunity for many residents and their dogs that do not

regularly use other town recreation facilities.

On October 16th

, 2008, the Parks4Pooches Committee returned to the Park and Recreation Advisory

Commission to review changes and ask for a recommendation to the Manchester Board of Directors.

The members of the Commission unanimously approved the following motions:

Motion 1 - After consideration of the amount of information presented by the Parks4Pooches

Committee, and deliberation, the Park and Recreation Advisory Commission recommends the

approval of a dog park and the site selected as the number one location, Mt. Nebo, behind the Town

Water Treatment Plant and that the town provide the necessary land and approve the dog park.

Motion 2 - The Parks and Recreation Advisory Commission takes no position on the funding

regarding construction and ongoing costs associated with the dog park. The Parks and Recreation

Advisory Commission feels this should be left between the Parks4Pooches Committee, the

Manchester Dog Owners Group and the Town.

The Parks4Pooches Committee requests approval from the Town of Manchester Board of Directors for

the following:

1. The development and construction of a dog park at the number one selected location in Mt. Nebo

Park behind the Town Water Department and for the town to provide the necessary land to do so.

2. Funding for the construction of a dog park at the Mt. Nebo location matching the joint

fundraising efforts of the Parks4Pooches Committee and Manchester Dog Owners Group up to,

at most, 50% of the final cost of the park‟s development.

The Parks4Pooches Committee is excited about the project and hopes the Town of Manchester Board of

Directors will approve the development of a dog park in Manchester as well as the funding of the

construction.

MINUTESHUMAN RELATIONS COMMISSION

July 15, 2008

1 ~1.:'rl~tI Welcome and Introductions ""..Chairwoman Kidd introduced new member Melissa Mayer and called the eeting to

order.

2. Approval of April 15, 2008 minutesThe members approved the minutes from the April 15, 2008 meeting

3.

Approval of June 17, 2008 minutesThe members approved the minutes from the June 17, 2008 meeting

4. iReports and ColTespondenceThe members reviewed the EEO report. Ms. Davendorf will be attending eSeptember meeting to review the report and answer questions. The membaccepted the report as presented.

5. Old Business: Review Main Street Banner Recommendations~The members reviewed and discussed the draft recommendations, the Co .ssion's

charge, and comments by Attorney Naab. After lengthy discussion the Co 'ssionMADE A MOnON TO RECOMMEND the following guideline for M chesterMatters, Channel 16 and Main Street banner. I.

Messages on Manchester Matters, Channel 16 and the Main Street banner should b~ general public interest, non- religious, non-profit, and must not be offensive Of biased to age, race,

ethnic or gender preference group. It is the Commission's additional recommendatio that thelength of time banners are hung is equitable to all. !

The motion passed unanimously.

6. New BusinesstChairwoman Kidd reported that Diane Kearney will be at the next meeting d asked

members to bring their questions regarding the Race Relations program. emembers reviewed the Commission's charge and agreed to discuss the Dir

t' tor of

Human Relations vacancy.

7.

AdjournmentThe meeting was adjourned at 8:42 p.m

Respectfully submitted,Kim SpragueSecretary

regular meeting each month. (Ch. 3, Sec. 7, Par. 1 of Charter). The Board may change thedate of any regular meeting at any previous regular meeting or special meeting.

3.2 Special meetings shall be called by the Chairman, on at least forty-eight (48) hours' notice,except in the case of emergency special meetings, and he or she shall call spt:cial meetingsof the Board whenever requested in writing by the General Manager or four members ofthe Board to do so, within a week from the date of the written request for s:uch meeting.The call for any special meeting must state all business to be considered. At any specialmeeting no matter shall be considered which was not included in the call for such specialmeeting. (Ch. 3, Sec. 7, Par. 3 of Charter).

All meetings of the Board shall be adjourned at eleven o'clock in the evening.

RULE 4Quorum

The presence of five (5) members of the Board shall constitute a quorum, but noordinance, resolution or vote, except a vote to adjourn or to fix the time and place of itsnext meeting, shall be adopted by less than five affirmative votes. (Ch. 3, Se:c. 7, Par. 4 of

Charter).

All questions voted upon shall be declared prevailing when a majority of the whole Boardvotes in the affirmative, except as is otherwise provided in the Charter.

RULESOrder of Business For Re!!ular Meetin!!s

There shall be one Agenda for each month, divided between the two meetings. 'The presidingofficer may determine a specific point in the Agenda, different from that provid,ed for herein,at which to recess or adjourn the fIrst meeting of the month. If it appears to the presidingofficer that any meeting is likely to last longer than two hours, the presiding olfficer shouldcall a recess at any appropriate time. The Chairman, Majority Leader, Minori1y Leader andthe General Manager may revise the order of business as stated herein accordingly, for thepurpose of accommodating professional presentations.

FIRST MEETING OF THE MONTH(1) Meeting Called To Order(2) Opening of Meeting to Electors or Taxpayers Who Wish to Be Heard on any

Subject Within the Jurisdiction of the Board of Directors (.5:ign-up sheetavailable 15 minutes prior to the start of the meeting)

(3) Public Hearings (formally advertised)(4) Consent Calendar(5) Questions and Comments by Board Members Regarding Item~; on the

Agenda that May Need Additional Information for the Next Meeting(6) Recess to Second Week

2

TOWN OF MANCHESTER, CONNECTICUT GENERAL MANAGER’S OFFICE

DATE: November 5, 2008

MEMO TO: Board of Directors

FROM: Scott Shanley, General Manager SUBJECT: Agenda Item 16.N – Revision to technology policy for elected officials

Members of the Board: The Mayor has requested reconsideration of the attached Technology Resource Usage Policy for Elected Officials to eliminate reimbursement for internet access. Respectfully submitted, _________________________ General Manager Attachment

Town of ManchesterBoard of Directors

Elected Officials Covered:-~ ~- ---

Members of the Board of Directors and the Town Treasurer shall be provi ed a laptopcomputer, laser printer (with consumable supplies), wireless router/firewa I device andhigh-speed internet service. The Judge of Probate Court will be provided cell phonewith voice service.

Effective November 2007, the Town Treasurer will no longer be providedIwith

technology resources by the Town of Manchester.

EauiDment & Service Procurement:All equipment and services provided to elected officials will be developed purchased andmaintained by the Information Systems Department to ensure standardizat on:(jftechnology and maximization of taxpayer dollars. Internet service, applic ble' ;router/firewall equipment and printer must be installed at the official's res. dence asdetermined by the voter registration list.

Officials may utilize equipment already owned by them as long as the eq

~ pment meets the minimum hardware/software requirements as defined by the Informati n Systems

Department. Any additional software installed by Information Systems. I remain

property of the Town of Manchester.

EQuiDment Return / Service Termination!Indi~idual elected officia~s at.The end.oftheir term of elected o.ffice, are ob igated.to.

termInate or transfer servIces Into theIr name and to return equIpment prov ded WIthin 30days oithe end of their term of office to the Information Systems Departm nt.

Policy Chan!!esChanges to this policy require the approval of the Board of Directors.

R 9/17/2006

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