NetCom WP - 2015.04-11

Work Plan

Agora Asturias

Agora Kyiv -

Agora Asturias – Agora Kyiv

05/04/15 – 30/11/15

Work Plan


05/04/15 – 30/11/15

Work Plan

Dear Network,

We started our term as Network Commission already on April 5, when we were still in

Gijon, all full of ideas and enthusiasm, looking forward to all adventures and

challenges the upcoming months will bring. With the beginning of our term, we also

had to face our first challenge as a team – joining all these ideas into a coherent vision

and transforming them into our Work Plan.

And here we are proud to present to you the vision we developed for our term.

This Activity Plan defines our goals and priorities for the upcoming months. It presents

a variety of improvements and initiatives we intend to carry out during our term. We

are all already working hard on them and looking forward to continue working for and

with you till the end of the term. So for any needs or ideas, please contact us on

[email protected].

And, also like our page on Facebook, as well as constantly check our pages on

Members Portal, especially the Activity Reports every first week of the month for

updates on our progress through this plan.

Your Network Commission

Speaker

Mario Galea [email protected]

Vice-Speaker

Tekla Hajdu [email protected]

Andrea Schmelz [email protected]

Boudewijn Steenhof [email protected]

Danae Matakou [email protected]

Hanna Alajõe [email protected]

Jovana Trajković [email protected]

Marta Wnuk [email protected]

Olga Rivero [email protected]

Orkhan Babayev [email protected]

Tereza Tokmajyan [email protected]

Assistant of the Network Commission

Julia Fuß [email protected]

mailto:[email protected]

http://www.facebook.com/Network.Commission.AEGEE

http://www.zeus.aegee.org/portal/commissions/network-commission/activity-reports/














05/04/15 – 30/11/15

Work Plan

NetCom External Work Plan

Antenna Criteria

Antenna Criteria for dummies

Create a clear and understandable description of antenna criteria. This antenna

criteria description is to be made available in the Members’ Portal.

Standardising assessment of Active Communication criterion

Currently it is up to each Network Commissioner's personal judgement whether an

antenna fulfils the active communication criterion. To prevent large discrepancies in

judging to which extent this criterion is accomplished, NetCom together with the

Network Director will develop a common measurement of active communication.

Defining and implementing assessment process of LTC criterion

To ensure that the content delivered during Local Training Courses complies with the

HR Strategy of AEGEE-Europe, an assessment process of the content of LTCs is to be

established. Together with the Comité Directeur and EQAC, NetCom aims to start

creating this assessment process to be used for the whole Network.

Network Unification

Map of Local Activities

Based on repeatedly voiced interests, NetCom aims to develop a platform which

shows local events all over the Network. If possible, NetCom would like to

incorporate this map of local activities into the new Online Membership System.

Present a Long Term Strategy for Network Unification

At Agora Kyiv, the Network Commission aims to present a three year strategy which

counteracts recent tendencies of nationalisation and regionalisation present within

our Network. NetCom strives to encourage cooperation among antennae which are

not located geographically close to each other. By promoting activities such as best

practice Skype meetings, antennae from all over the Network can get to know each

other and create new cross-national cooperations.


05/04/15 – 30/11/15

Work Plan

Network Development

Support with Strategy for Learning & Training implementation

NetCom aims to support the implementation of the new HR strategy of AEGEE-

Europe. In this regard, NetCom will help antennae in the process of organizing Local

Training Courses featuring the content outlined in AEGEE-Europe’s HR strategy.

Create strategies to support locals in big cities

The Network Development Research results demonstrate that antennae in big cities

face unique challenges and tend to struggle more than antennae located in smaller

cities. NetCom aims to create a platform for sharing best practices which can be

used to create a strategy for antennae located in big cities.

Network SWOT Analysis

NetCom aims to establish an overview of the strengths and weaknesses featured in

different parts of our Network. To achieve a periodic Network status overview, a

standardized SWOT analysis is to be created and conducted for all antennae.

Collaboration

Effective collection of information from locals for use of European Bodies

Collect information directly from all locals through a single means so as to reduce

repetitive and multiple periodic surveys.

Establish clear Collaboration Policies with more European Bodies

Evaluate NetCom’s current relations with European bodies and define overlapping

fields of action among these bodies. Collaboration policies are to be created

together with these bodies in order to ensure effective cooperation.

Support clear task division during events organised between European

Bodies and locals

To avoid confusion regarding the responsibilities of local organizers and European

level bodies when organizing European events such as Network Meetings, NetCom

aims to create task agreements for NWMs, and possibly templates for the use of

locals and European bodies during their joint projects.


05/04/15 – 30/11/15

Work Plan

Qualitative Analysis of current external collaboration of AEGEE locals with

universities

Collect the current status of collaboration between antennae and universities on a

local level. Using this information, NetCom aims to inform the Network about

current collaborations as well as possibilities to increase future cooperation with

universities.

Qualitative Analysis of current external collaboration of AEGEE locals with

other NGOs

To promote greater collaborations with other NGOs, the current extent to which

antennae collaborate with other NGOs is to be collected, before recommendations

for strengthening future cooperations can be made.

Analysis of national level collaborations between locals in collaboration

with the Comité Directeur

Create a proposal for Agora Kyiv which identifies the stakeholders of national level

collaborations and clarifies the competences necessary to address these tendencies

of nationalisation.

NetCom Projects

Implementation of Pro-Active Local Founding

Follow-up on the Pro-Active Local Founding strategy which was established during

the previous NetCom term. The aim for this term is to start implementing the

existing strategy to actively identify places where new Contacts of AEGEE-Europe can

be founded.

Implementation of Mentorship Project

Continue working on the implementation of the mentorship project by matching

antennae which can share best practices and support each other.

Increase in Twinning Antennae contract signing

NetCom aims to foster more cross-national cooperation among antennae by

reviving a new ‘dating concept’ for antennae to take part in. Through the promotion

of virtual, as well as live meetings, a common ground can be established between

antennae and ultimately lead to more antennae signing twin contracts.


05/04/15 – 30/11/15

Work Plan

Visibility & Transparency

Increase presence and reach on Social Media and Members Portal

Actively use social media platforms such as Facebook to increase the visibility of the

Network Commission and the Network among AEGEE members and beyond. Also,

move information to NetCom’s section in the Members’ Portal and update this

information regularly.


05/04/15 – 30/11/15

Work Plan

Individual Work with Locals

SubCom Team We will each appoint and work with an adequate team of Subcommissioners according

to our needs and those of our assigned locals. Subcommissioners are now also signing

Non-Disclosure Agreement to further safeguard the privacy of every local.

Communication We will each build our communication strategies with our locals in the best way to fit

our and their way of working. Good communication is the most fundamental asset of

our work with individual locals.

NetCom Trips Getting to know the members we’re working with face to face and build that personal

connection is also important. Depending on resources and needs, we will try to reach

out your cities to get full grasp of your local situations.

NWM We will each organise a NWM close to our locals focusing on sharing best practices,

updating about last progresses in AEGEE and launching initiatives. The Network

Meetings will improve the functioning of the locals, increase cooperation between

them, and inspire and renew the motivation of active members.

Local Development We will support our locals with own initiatives and advice, provide information for their

functioning, and encourage them to organise and participate in European Events and

Trainings.

Collaboration between locals We will promote cooperation and integration between all locals in the network,

especially through our NetCom Projects.

Antenna Criteria Fulfilment We will follow, help and make sure that every antenna fulfils all the criteria up to its

potential.


05/04/15 – 30/11/15

Work Plan


05/04/15 – 30/11/15

Work Plan

Mario Galea

[email protected]

Agrigento, Bari, Bergamo, Bologna, Brescia, Cosenza, Ferrara, Firenze, Foggia, Messina, Milano,

Napoli, Padova, Palermo, Pisa, Reggio Calabria, Roma, Salerno, Siena, Torino, Treviso, Valletta

SubCom: Andrea Frascisco AEGEE-Torino [email protected]

Michele Minuti AEGEE-Brescia [email protected]

Work Plan

Follow the tasks as stated by the Working Format of the Network Commission

Most of the points we normally write on the individual work plan are already stated in our Working

Format which we are bounded to, therefore not to be redundant, I will just quote it.

Furthermore, to safeguard neutrality and the network as a whole, I expanded my ideas towards the

whole network, and together with the team, I will promote initiatives and improvements which will

benefit to the network, reducing the separation effect and regionalism that sometimes can be

perceived by a NetCom's locals.

Work on and implement the Work Plan of the Network Commission within the Network

Instead of inventing 11 different wheels every term, with the whole team, I will aim to invest more in

contributing to the assembly of more wheels working together moving towards a common direction

- at least in the form of a bicycle.

Communication Strategy

The Network Commissioner will communicate to his assigned locals through

announcements via the locals’ official email address.

Each local or board member shall contact the Network Commissioner through the

designated facebook chat comprising the Network Commissioner and all board

members of the local. The local is responsible of and shall update the people in the

chat with every change in the board.

Each local or AEGEE member can contact the Network Commissioner through the

official email: [email protected]

Each local can request a meeting appointment via Skype call.

With the help of the boards, the Network Commissioner will keep the members of his

assigned locals informed with the latest important happenings in AEGEE.


05/04/15 – 30/11/15

Work Plan

Tekla Hajdu

[email protected]

Bratislava, Brno, București, Budapest, Chişinău, Cluj-Napoca, Debrecen, Iaşi, Pécs, Piliscsaba,

Ploiesti, Plzen, Praha, Sibiu, Wien

SubCom: Petra Védlová AEGEE-Brno

Victor-Vlad Alexandrescu AEGEE-Iaşi

Work Plan

Finishing the NetCom trip in the area

In my previous term, I put an emphasis on getting to know the locals personally - I would like to

continue with this, and visit the rest of the locals who has been off the list so far.

Organizing an Autumn Network Meeting

After NWM Brno, I plan to organize an Autumn Network Meeting in the area as well to continue the

process and the flow that has been started in Budapest and continued in Brno for the locals. I want

to once more create a Network Meeting that is according to their needs and fulfils their

expectations.

Continuing the improvement of the area with the locals

I believe that after the last period, my area is starting to improve and stability is starting to get

steady. I would like to keep the communication flow that was working in last term (e-mails,

Facebook group and increasing Skype activity). I would also like to support the locals' individual

ideas about collaborating (shared workspace, etc.)

Implementation of LTC criteria

As now organising an LTC is compulsory for locals, I would like to give my assistance in the thematic

part of LTC-s. I plan to help out locals by assisting them with the content of the LTC-s, and if

possible, give trainings as well.

Putting emphasis on internal NetCom work

As I have been elected as one of the Vice-Speakers of Network Commission, I would like to put more

effort into our internal work as well.


05/04/15 – 30/11/15

Work Plan

Andrea Schmelz

[email protected]

Aachen, Bamberg, Berlin, Darmstadt, Dresden, Düsseldorf, Erfurt, Frankfurt am Main,

Heidelberg, Kaiserslautern, Karlsruhe, Köln, Konstanz, Leipzig, Maastricht, Mainz-Wiesbaden,

Mannheim, München, Osnabrück, Passau, Stuttgart

SubCom: Dominik Goldschmidt AEGEE-Darmstadt [email protected]

Darmstadt, Frankfurt, Heidelberg, Mainz-Wiesbaden

Julia Fuß AEGEE-Mannheim [email protected]

Kaiserslautern, Karlsruhe, Konstanz, Mannheim, Stuttgart

Mareike Wegener AEGEE-Aachen [email protected]

Aachen, Düsseldorf, Köln, Maastricht, Osnabrück

Veronika Hönes AEGEE-Passau [email protected]

Bamberg, München, Passau

Kristina Baitalow AEGEE-Aachen [email protected]

Marius Beckermann AEGEE-Mannheim [email protected]

Philipp zu Hohenlohe AEGEE-Mannheim [email protected]

Order of mentions does not represent importance.

Communication flow between locals and Netcommie

individual Skype meetings with every local at the beginning of this term

Skype meetings afterwards on demand from either side

Monthly activity reports by locals

Monthly newsletter via Deutsch-L

Communication flow between locals

Subarea Skype and live meetings according to antennae assigned to Subcommie

(Rhein-Neckar, Bayernstammtisch)

Best-practice Skype meetings among locals who can help each other by either

mentoring or developing ideas together

NWM Osnabrück and Autumn NWM

Cooperation among antennae

foster further cooperation among antennae, especially close-by locals (tWinder, Skype

meetings, exchanges etc.)

establish also cooperation on political terms

encourage active participation in partner organisations such as European Movement

Germany

investigate the need of a map for local activities


05/04/15 – 30/11/15

Work Plan

Visual Identity Check until December

responsible Subcommie for support and implementation

update all locals’ websites to Visual Identity

Guidelines on legal issues, insurances and tax declaration

create a task force

create guidelines for legal issues for the German locals according to Bundesländer

Implementation of LTC criterion

support with LTCs

ensuring enough trainers in the locals, train them personally or online

Teamwork with Subcommies

find substitutions for departing Subcommies

build up a strong, well-communicating team with specialized positions

Teamwork with Network Commission

contribute actively to internal work

attend NCM Brussels mid-May

Pro-active local founding

help actively in new local founding in regards of the new strategy

support interested founders

NetCom trips

visit the locals I have not visited in my first large Netcom trip

focus on smaller Netcom trips that stay longer in the locals

eventually one more large tour


05/04/15 – 30/11/15

Work Plan

Boudewijn Steenhof

[email protected]

Amsterdam, Brussel-Bruxelles, Delft, Eindhoven, Enschede, Groningen, Leiden, Leuven, Louvain-

la-Neuve, Luxembourg, Nijmegen, Tilburg, Utrecht

SubCom: Svenja van der Tol (until July) AEGEE-Nijmegen [email protected]

Wietske Jousma (til September) AEGEE-Enschede [email protected]

Folckert van der Molen AEGEE-Utrecht

Loes Rutten AEGEE-Utrecht

Communication

Fast and efficient communication

Usage of Nedertop2-L and Facebook group

Internal communication about projects

Area projects

Categorisation (resumed from July)

NetCom trip (resumed from July)

European bodies / thematics

Contact of AEGEE in Wageningen

Integration

Knowledge Transfer

Activities

NWM Eindhoven (12-14 June)

Autumn NWM

RTC

Thematic evenings


05/04/15 – 30/11/15

Work Plan

Assistance

KT assistance for smaller locals

PR assistance for smaller locals

Communication strategy for struggling locals

Board exchange / Local exchange

NetCom team

Work Plan topics (from July)


05/04/15 – 30/11/15

Work Plan

Danae Matakou

[email protected]

Athina, Çanakkale, Eskişehir, Heraklio, Ioannina, Istanbul, Izmir, Kastoria, Mağusa, Nicosia,

Pátra, Peiraiás, Tekirdağ, Thessaloniki

SubCom: in appointment process

The working plan is in a big part based on the work of previous Network Commissioners (Arsenis Tselengidis

and Lia Tuska) as it is my goal to create a consistency for the area.Many goals remain the same, but will be

expanded and/or improved depending on the feedback and comments of the locals and the experiences of

what worked or didn’t in the past.

Communication

Have regular and direct communication with the locals with skype or (if possible) live

meetings.

Keep active communication with all the locals through e-mails and facebook.

NetCom trip to visit all my locals (at least once).

Have “in depth” meetings with my locals (live or through skype) where they can give

feedback, offer their suggestions, discuss their problems and the help they need, and

the ways they would like to work with me at least twice/once per “term”.

Improve communication and co-operation between the locals of the area and

strengthen their bonds.

Create venues where people from all locals of the area can communicate. (facebook

page,mailing list).

Create facebook group with representatives of locals so I can have direct

communication with the local boards.

Support the locals

Assist the locals with fulfilling the criteria.

Help the locals prepare for the Agora by informing them of the deadlines, make sure

they have a Local Agora to elect delegates and discuss the proposals and pre-Agora

meetings to prepare the delegates.

Promote "Twin Antennae" and Mentorship System with the locals.

Ensure proper knowledge transfer for the new board members (making sure they are

aware of their tasks, have proper task distribution etc) and help them with their Activity

Plan.


05/04/15 – 30/11/15

Work Plan

Promote training of old and especially new members through the organization of RTCs

and LTCs (at least once a year) and encouraging the members of the local to attend

training events.

Encourage the co-operation of the locals with other NGOs and to apply for Erasmus+

programs.

Organize NWMs.

Information Sharing

Create a “Common Materials” database with Knowledge Transfer and helpful

documents on the subjects of HR,FR,PR etc where all the locals can have access.

Encourage the locals to actively contribute to above database by creating and sharing

guidelines, tutorials and Knowledge Transfer documents.

Encourage the communication/co-peration between locals and the sharing of

experiences, best practices, input on problem solving etc.

Create a “pool of experts” on topics like PR,HR,FR etc that the locals can contact for

advice.

SubCom Team

Create a group of SubComs from both greek-speaking and turkish-speaking locals.

Keep active communication with all members of the SubCom team through e-mails and

facebook.

Have regular (skype or live-if possible-) meetings with the Subcom Team to discuss

their work with their locals,the situation of the locals and the ways we can improve our

communication and co-operation with them.

Co-operation with and participation in European Bodies

Increase awareness and inform about the purpose and activities of European Level

bodies.

Inform the locals on how they can co-operate with European Bodies and encourage

them to do so.

Motivate the members to contribute and become active in European Bodies.

Promote implementation of the Action Agenda and the Strategic plan by the locals and

co-operation with ACT.


05/04/15 – 30/11/15

Work Plan

Hanna Alajõe

[email protected]

Aberdeen, Canterbury, Durham, Hamburg, Helsinki, Kaunas, Kiel, London, Manchester, Minsk,

Newcastle-upon-Tyne, Ogre, Rīga, Sankt-Peterburg, Sevastopol, Tallinn, Tartu

SubCom: Bryn French AEGEE-Manchester

London, Durham, Canterbury, Aberdeen, Newcastle-upon-Tyne

Promotion of LTCs, RTCs, NWMs

Hanna Juntunen AEGEE-Helsinki

Tartu, Tallinn, Sankt-Peterburg, Hamburg, Kiel, Manchester

European activities promotion

Kristin Moppel AEGEE-Tartu

Helsinki, Kaunas, Ogre, Riga, Minsk, Sevastopol

Action Agenda implementation inspiration

Work Plan

Inform locals about the activities of AEGEE’s European bodies

I will make sure the locals know what is happening around them in AEGEE, both in European bodies

and in other locals, who are organizing international events. I will have one Subcommissioner who

will help me with this.

Have at least one Skype meeting or face-to-face meeting per local

These meetings will be between me, a local and their Subcommissioner. They will be organized to

help the local with any problems they have, answer their questions, get updated and also to get to

know each other better.

Have at least three Skype meetings together with all the locals

This will give the locals a place to contact each other, share practices, help each other, but also to

contact me and the Subcommissioners. The first one will be more about getting to know each other,

the second one about their plans for autumn and the third one will be preparation for the Agora.

Help new contacts grow

There are quite a few contacts and contact antennas that are very motivated to grow. I will do my

best to try to help them in any way and to give them even more motivation to go far in AEGEE.

Help antennae with their problems

Many antennae have problems with for example motivating members, getting new members,

organizing international events or filling the antennae criteria. I will try to give the antennae a

personal approach and help them with the things they find the most problematic.


05/04/15 – 30/11/15

Work Plan

Promote trainings

As organizing an LTC is now an antenna criterion, I want to make sure that all the locals are aware

of that and know how to organize one. Besides that I will also promote organizing RTCs and

encourage people to attend them and also European trainings. I will also have one

Subcommissioner helping me with this task.

Put more emphasis on contributing to the Action Agenda

I will have one Subcommissioner whose task will be to encourage and inspire locals to contribute to

the Action Agenda and of course, first of all, to make sure that all the locals know what the Action

Agenda and the Strategic Plan is. I will of course be working closely with the Subcommissioner and

also try to strengthen the connection between locals and the ACT, thus hopefully pushing more

locals to seeing the importance of this.

Visit some of my locals

Some of the locals need instant attention and I believe it’s best to have meetings in person. If there is

a possibility, I will definitely attend to those who need my help the most. I will try to visit all of my

locals by the end of my term, but probably it will mostly happen after Agora Kyiv. Before Agora Kyiv I

will try to visit the Baltic locals and maybe also Scandinavia.

Make sure new boards have the proper Knowledge Transfer

It has happened many times that after the board election a lot of problems arise just because of an

improper or missing knowledge transfer. I will contact all the locals after they have elections to

make sure the new board is informed and ready to work.

Organize a NWM

One NWM has been organized by the Nordic locals for many years after the fall Agora and it has

worked well to, besides everything else, discuss the results of the Agora. But if locals wish to do it

before the Agora, we will change that. I will issue an open call very soon.

Try to find mentors for locals

Mentorship can be very useful and motivating for smaller and/or weaker locals to get inspired and

get some help from bigger/stronger locals. I will try to pair up a few locals and build some stronger

bonds.


05/04/15 – 30/11/15

Work Plan

Jovana Trajković

[email protected]

Banja Luka, Beograd, Kragujevac, Ljubljana, Maribor, Niš, Nova Gorica-Gorizia, Novi Sad,

Podgorica, Sarajevo, Skopje, Sofia, Split, Tiranë, Tuzla, Zadar, Zagreb

SubCom: Ana Potočnik AEGEE-Ljubljana [email protected]

Beograd, Maribor, Tuzla

Helping locals with new boards (delivering board training + presenting board toolkit)

Aleksandra Mojsova AEGEE-Skopje [email protected]

Niš, Sofia

Ivana Mijanac AEGEE-Beograd [email protected]

Novi Sad, Sarajevo, Skopje

Ivana Račić AEGEE-Novi Sad [email protected]

Kragujevac, Podgorica

Silvija Perić AEGEE-Zagreb [email protected]

Ljubljana, Tiranë, Zadar

Action Agenda + Strategic Plan responsible (helping locals in better understanding

and implementing)

Tsveti Stojčeva AEGEE-Sofia [email protected]

Training responsible (helping locals with LTC, RTC...)

Communication with locals

Skype meeting once per month, opened for all locals

Reviving the Balkan mailing list

Creating a folder on Google Drive where we will store useful materials for locals

Monthly activity reports

After revising activity report of each local, together with SubCommie assigned to it, I will arrange

meeting with each local to point them what they are doing right and what wrong

Depending on local's report, the Skype meeting can be after one or the latest, three monthly reports

Štafeta

Organising Štafeta for the second time, in the middle of October - something similar to Renove in

Spain

Promoting tWinder

Promoting tWinder between my locals and encourage them to fill the form

Online trainings

Establishing them together with SubCom team, at least once per two months


05/04/15 – 30/11/15

Work Plan

Local activities guidelines

Since Balkan locals have problem with it, together with my SubCom team we will collect interesting

ideas and successful local activities of the rest of our locals and send them the guidelines

Improvement of visual identity of locals

when Mayri will send us the final list of what should be improved, I will push my locals to

change/improve it

NetCom trip

My plan is to visit at least half of the locals until Agora Kyiv, but it also depends on locals


05/04/15 – 30/11/15

Work Plan

Marta Wnuk

[email protected]

Białystok, Dnipropetrovsk, Gdańsk, Gliwice, Ivano-Frankivs'k, Katowice, Kharkiv, Kraków, Kyiv,

L'viv, Lublin, Odessa, Poznań, Toruń, Vinnytsia, Warszawa, Wrocław, Zielona Góra

SubCom: Aleksandra Domejko AEGEE-Poznań [email protected]

PR Responsible

Anna Para AEGEE-Kraków [email protected]

HR Responsible

Mateusz Muszalski AEGEE-Kraków [email protected]

FR Responsible

Dawid Cegła AEGEE-Katowice [email protected]

IT Responsible

Elżbieta Krótka AEGEE-Kraków [email protected]

LTC Responsible

Monika Duda AEGEE-Wrocław [email protected]

European Activity Responsible

Communication with locals

Strong focus on regular and efficient communication with all the locals

Skype meetings with presidents of the locals as a way collecting monthly reports and

providing help and guidance

Informing about Antenna Criteria and providing help with fulfilment

Stressing importance of strategic approach to development of locals

Network Meeting

Further development of format and content of Network Meetings in a way that would

answer local needs in the most efficient way and bring benefit the Network

Selection of the local organisers of the Autumn NWM and close cooperation with them

during the preparation period

Local Training Course

Supervision of quality implementation of the LTC criterion by the antennae

Providing guidance to the locals that need support in this area


05/04/15 – 30/11/15

Work Plan

Team of Subcommies

Subcommies will be providing help and guidance in the area of their expertise (PR, FR,

HR, IT, LTC, European Activity) by regular communication with locals

Subcommies will be involved in creation of content of Autumn NWM as well as will be

supporting me in my regular work with locals

European Activity of AEGEE

Support with preparation of delegates for Agora Kyiv

Informing about all relevant open calls that can be of benefit for the locals

Encouragement for more involvement in European Bodies

Work within Netcom Team

Contribution to fulfilment of Work Plan

Active and regular communication with other team members


05/04/15 – 30/11/15

Work Plan

Olga Rivero

[email protected]

A Coruña, Alicante, Barcelona, Bilbao, Burgos, Castelló, Las Palmas, León, Lille, Lyon, Madeira,

Madrid, Oviedo, Paris, Porto-Invicta, Santander, Sevilla, Tarragona, Tenerife, Toulouse,

Valencia, Valladolid, Zaragoza

SubCom: Inana Namet AEGEE-Toulouse [email protected]

Paris

Léa Charlet AEGEE-Paris [email protected]

Lille, Lyon and Toulouse

Iker Iraizoz AEGEE-Valladolid [email protected]

Madeira, Porto and Valladolid

Marta Martínez AEGEE-Santander [email protected]

Burgos, Las Palmas, Oviedo and Santander

Olga Rivero AEGEE-Oviedo [email protected]

A Coruña, León, Madrid and Tenerife

Pablo Ruiz AEGEE-Zaragoza [email protected]

Barcelona, Bilbao, Tarragona and Zaragoza

Sora Chung AEGEE-Alicante [email protected]

Alicante, Castelló, Sevilla and Valencia

This following Work Plan has been developed by the Tripulacion 7.0 which is a team of hard workers and

motivated people that I introduced you here above, along with the locals they will be responsible for.

Work Plan

Keep on improving our proactiveness towards the antennae

Even though we try to be present in the daily work of locals and provide them help when needed,

there is still a gap sometimes in communication, as some locals tend to keep their problems and fail

at solving them because they are not letting us know them.

We will try to arrange more Skype meetings and even visits if possible to keep on getting closer to

these locals which aren’t still cooperating perfectly with us.

Pay attention to weaker antennae

We will support them so they get to be more active in the local level and encourage them to

organise local and even regional events to try to increase their members number and motivate the

ones that they already have.

Define a strategy together with newly elected Network Commissioner Tereza Tokmajyan (currently

living in Portugal) and former Subcommissioner of Portuguese locals Mário Branco for reviving the

already existing antennae in the country (Porto Invicta, Madeira) and supporting the possible

creation or refoundation of other possible locals.


05/04/15 – 30/11/15

Work Plan

Keep on supporting the French locals that are going through a tough time, so they can survive.

Encourage them to organise at least one RTC for French speaking antennae.

Improve knowledge transfer and knowledge management

Keep on stressing out the importance of transferring the knowledge among experimented members

and new members (active ones, board members) to ensure the efficiency of the work within an

antenna: encourage locals to include this matter as a session in their future LTCs and RTCs, so best

practises can be shared and common strategies defined among them. Also encourage locals to have

a Board roles Knowledge Transfer document or template, in case they still don’t have created one.

Spread a cooperation feeling not only among the locals of the area but among the

whole Network

We will keep on spreading the use of the shared document folder we have with all the material, files

and data available for everyone on the area (that could be opened for the whole Network if

wanted).

Keep encouraging locals to cooperate with each other and not just for TSUs or RTCs but for growing

with the help of other’s experience, such as including helpers from other antennae in their events

(especially those who come from weak locals, so they can learn how other antennae work and

perhaps implement it in their own local).

We will also keep on working on making the Mentorship System appealing and successful, so new,

developing or weak locals, or even new members willing to grow fast as an AEGEE member, can be

matched with some experienced member from other antenna (not necessarily from the same area)

or even the proper antenna to help the local through administrative issues, conflict resolution and

other things that they might need.

Particular attention will also be given to encouraging locals to find a Twin antenna thanks to

tWinder and make this union fruitful and lasting, so both locals can learn from each other and

become more open minded about cooperating with antennae that are not from the same area.

Promote and improve the quality of training events

Since each local should organise at least one LTC, we will help them to develop useful material for

these events, to develop the program for the trainings according to the new antenna criteria, to find

trainers and support them in the follow up.

For Renove, a weekend event that is held in September every year focused on the activation of new

motivated members after Summer Universities, we will rethink about the concept of the workshops

given as we want them to be a more present part of the event, useful for experienced and

inexperienced attendees.

For autumn NWM, our priority is keeping on involving locals in the process of defining the content of

the event, which we want it to be as bidirectional as possible (promote discussion and debate). For

example, one new session we will include will feature the presentation of the activities organised by

each local during those months as a sharing best practises session related to events and activities.


05/04/15 – 30/11/15

Work Plan

We will keep on encouraging locals to become partners of the different programs included in

Erasmus +, as hosting or sending organisation.

We will also keep on informing the members about training opportunities within AEGEE as well as

trainings organized by AEGEE partners: we will check the training opportunities and inform the

antennae using subealanave mailing list, La Nave Facebook group and adding them to the monthly

AeGEeNDA (newsletter that summarizes all the events the members can apply for, available in

French, Spanish and Portuguese).

We will investigate the need of a common calendar or a map for local activities.

Stress the importance of Action Agenda and Strategic Plan to antennae

Encourage locals to use the Guidelines that ACT has developed to help them to understand and

implement it, and also stress the importance of organising activities and event related to the aims

and goals gathered in them. We think that the new session in autumn NWM will be helpful in this

sense.

Prepare actively for Agora Kyiv

We will make sure that the boards prepare their delegates to Agora and clear all doubts for visitors,

organising at least one board meeting with them.

We will also create a Facebook group in order to discuss the proposals and candidatures with all

delegates of the area and other members (attending or not to the Agora) that want to join.

We will organise a Skype meeting if needed.

Presence of AEGEE in Youth Councils

Keep on remarking the importance of being actively present in the different Youth Councils (regional

and national) and making bigger our cooperation with them.


05/04/15 – 30/11/15

Work Plan

Orkhan Babayev

[email protected]

Adana, Ankara, Bakı, Erzincan, Gaziantep, Gəncə, Hatay, Kayseri, Lənkəran, Naxçıvan,

Sumqayit


Work Plan

Supporting new founded locals

Using FB group for communication

Having Skype meetings with locals in order to get known with circumstances of locals


05/04/15 – 30/11/15

Work Plan

Tereza Tokmajyan

[email protected]

Grodno, Moskva, Rostov-na-Donu, Ryazan, Samara, Tbilisi, Tyumen, Voronezh, Yaroslavl,

Yekaterinburg, Yerevan


SubCom team

Open call for a SubCom team members with specified fields of work

Creation of a stable SubCom team,

Communication and support

Skype meetings at least 1/month

Efficient division of the tasks

Internal Work

Participation in NetCom Meetings (offline and online)

Raising the visibility of the Network Commission

Improvement and suggestions for KT and Knowledge Sharing

Communication

Using the Facebook group for non formal discussions, knowledge, experience and

opportunities sharing between the locals

Individual Skype meetings with representatives of the locals

Creation of “Presidents Fast Knowledge Sharing Chat” in Facebook, in order to give

possibility to share problems, ask questions and get problem solving ideas not only

from NetCom and Subcom team but also from the other locals

Manage and promote local’s individual mailing lists usage

Promote Subscription to the AEGEE Mailing Lists in order to be up to date with all

AEGEE news

Reform the Monthly Report system

Make sure that KT in local boards were done properly

Organize NetCom trips with the help of the SubCom team

Creation of the newsletter with the best initiatives of the locals, promotion of the

importance of being involved in European Level Projects, WGs, Committees and

Commissions as well as with presenting the open calls and possibilities through them


05/04/15 – 30/11/15

Work Plan

Cooperation

Communication with AEGEE-Academy for sharing and providing the materials for the

training courses

Communication and cooperation with ACT for improving the AA fulfilment

Communication and cooperation with EQAC for raising the quality of the events

Communication and cooperation with HRC for the Mentorship system during the

Statutory Events

Cooperation with NetComs for organizing more projects between different locals

Communication and cooperation with PRC for improving the VI in the locals

Events

Promotion and assisting locals with LTC and RTC organization using the toolkits

Choose the best time and place for the NWM meeting

Organization of Autumn NWM

Prepare delegates for AGORA-Kyiv

Raise awareness about possibilities given to visitors during the AGORA

Erasmus +

Inform locals about Erasmus + opportunities

Assist locals with applying for the projects

Other

Help locals as much as possible with antennae criteria fulfilment

Provide help to contacts and contact antennae

Promote NetCom Projects through “tWinder”


05/04/15 – 30/11/15

Work Plan

NetCom WP - 2015.04-11

Documents

Transcript of NetCom WP - 2015.04-11