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MP State Tourism Development Corporation Limited Paryatan Bhawan, Bhadbhada Road, Bhopal

Notice Inviting Request for Proposal

For appointment of Consultant for Development of Tourism Projects through Private Sector Participation in Madhya Pradesh

Tender No: 4379/Dir-TPU/MPT Bhopal, dated: 15/05/2013 The MP State Tourism Development Corporation invites Request for Proposal from interested parties for appointment of Consultant for Development of Tourism Projects through Private Sector Participation in Madhya Pradesh. The appointed consultant would be responsible for providing consulting services towards developing tourism projects through private sector participation as per the Terms of Reference.

Sr. No. Activity Date and Time

1 Pre bid meeting 24th May 2013 at 11:30hrs

2 Submission of Proposal 10th June 2013 at 15:30 hrs

3 EMD of Rupees 2.00 Lakh only

The detailed have been outlined in the RFP document which can be obtained from the office of “MPSTDC, Paryatan Bhawan, Bhadbhada Road, Bhopal” at the cost of Rs. 5,000 only or can be downloaded from www.mptourism.com.

Managing Director

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REQUEST FOR PROPOSAL (RFP)

FOR APPOINTMENT OF

CONSULTANT

for

Development of Tourism Projects through Private

Sector Participation in Madhya Pradesh

MP State Tourism Development Corporation

Limited, Bhopal

May, 2013

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DISCLAIMER

The information contained in this Request for Proposal document (“RFP”) or

subsequently provided to Applicants, whether verbally or in documentary or any

other form by or on behalf of the Authority or any of its employees or advisers, is

provided to Applicants on the terms and conditions set out in this RFP and such other

terms and conditions subject to which such information is provided.

This RFP is not an agreement or an offer by the Authority to the prospective

Applicants or any other person. The purpose of this RFP is to provide interested

parties with information that may be useful to them in the formulation of their

Proposals pursuant to this RFP. This RFP includes statements, which reflect various

assumptions and assessments arrived at by the Authority in relation to the

Consultancy. Such assumptions, assessments and statements do not purport to

contain all the information that each Applicant may require. This RFP may not be

appropriate for all persons, and it is not possible for the Authority, its employees or

advisers to consider the objectives, technical expertise and particular needs of

each party who reads or uses this RFP. The assumptions, assessments, statements

and information contained in this RFP, may not be complete, accurate, adequate or

correct. Each Applicant should, therefore, conduct its own investigations and analysis

and should check the accuracy, adequacy, correctness, reliability and completeness of

the assumptions, assessments and information contained in this RFP and obtain

independent advice from appropriate sources.

Information provided in this RFP to the Applicants may be on a wide range of

matters, some of which may depend upon interpretation of law. The information

given is not intended to be an exhaustive account of statutory requirements and

should not be regarded as a complete or authoritative statement of law. The Authority

accepts no responsibility for the accuracy or otherwise for any interpretation or

opinion on the law expressed herein.

The Authority, its employees and advisers make no representation or warranty

and shall have no liability to any person including any Applicant under any law,

statute, rules or regulations or tort, principles of restitution or unjust enrichment or

otherwise for any loss, damages, cost or expense which may arise from or be

incurred or suffered on account of anything contained in this RFP or otherwise,

including the accuracy, adequacy, correctness, reliability or completeness of the RFP

and any assessment, assumption, statement or information contained therein or

deemed to form part of this RFP or arising in any way in this Selection Process.

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The Authority also accepts no liability of any nature whether resulting from

negligence or otherwise however caused arising from reliance of any Applicant upon

the statements contained in this RFP.

The Authority may in its absolute discretion, but without being under any obligation

to do so, update, amend or supplement the information, assessment or assumption

contained in this RFP.

The issue of this RFP does not imply that the Authority is bound to select an

Applicant or to appoint the Selected Applicant, as the case may be, for the

Consultancy and the Authority reserves the right to reject all or any of the Proposals

without assigning any reasons whatsoever.

The Applicant shall bear all its costs associated with or relating to the preparation and

submission of its Proposal including but not limited to preparation, copying, postage,

delivery fees, expenses associated with any demonstrations or presentations which

may be required by the Authority or any other costs incurred in connection with or

relating to its Proposal. All such costs and expenses will remain with the Applicant

and the Authority shall not be liable in any manner whatsoever for the same or for any

other costs or other expenses incurred by an Applicant in preparation for submission of

the Proposal, regardless of the conduct or outcome of the Selection Process.

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1.0 Table of Contents

S. No. Particulars Page

- Disclaimer -

1 Table of Content 5

2 Letter of Invitation 7

3 Data Sheet 8

4 Introduction and Background 11

4.1 Introduction 11

4.2. Project Objectives 11

4.3 Overview 12

5 Request for Proposal 13

5.1 RfP 13

5.2 Sale of RfP 13

5.3 Earnest Money Deposit 13

5.4 Validity 14

6 Objectives of Consultancy Services 14

7 Terms of Reference/Scope of Work 15

7.3 Deliverables and Duration of Services 16-17

8 Payment Schedule 18

9 Project Process 19

10 Eligibility Criteria 19

11 Brief Description of Selection Process 23

12 Terms and Conditions 24

13 Evaluation and Selection process 25

14 Contents of Proposal 25

15 Submission of proposal 28

16 Pre-Bid Conference 28

17 Last Date for Submission 28

Schedule I - Details of Projects 28-29

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Technical Proposal- Standard Forms ................................................................................................................ 30

FORM TECH 1: Letter of proposal submission .............................................................................................. 31

FORM TECH 2: Transaction Adviser’s organization and experience ............................................................. 32

FORM TECH 3: Comments and suggestions on the terms of reference and on counterpart staff and facilities

to be provided by the employer ......................................................................................................................... 35

FORM TECH 4: Description of approach, methodology and work plan for performing the assignment/job . 36

FORM TECH 5: Team composition and task assignment/jobs ......................................................................... 37

FORM TECH 6: Curriculum vitae (cv) for proposed professional staff........................................................... 38

FORM TECH 7: Information regarding any conflicting activities and declaration thereof ........................... 41

FORM TECH 8: Eligible Assignments of Applicants 41

Financial Proposal - Standard Forms ................................................................................................................ 42

FORM FIN 1: Financial proposal submission form ......................................................................................... 43

FORM FIN 2: Format for financial proposal ................................................................................................... 44

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2.0 LETTER OF INVITATION

Letter No. ------------------------- Bhopal, Dated 15th May 2013

Dear Sir/Madam:

Managing Director, M P State Tourism Development Corporation Limited, Bhopal (the

“Authority”) invites proposals to provide the following consulting services: “Selection of

Consultant for Development of Tourism Projects through Private Sector Participation ,in

Madhya Pradesh". Further details of the services requested are provided in the enclosed

Scope of Services/Terms of Reference.

Please note that while all the information and data regarding this RFP is to the best of

Authority’s knowledge accurate within the considerations of scoping the proposed project,

the Authority holds no responsibility for the accuracy of this information and it is the

responsibility of the Consultants to check the validity of data included in the document.

The RFP is issued to the Consulting Firms meeting the qualification and experience criteria

mentioned in the RFP. RFP is also notified on our website: www.mptourism.com

Yours sincerely,

(Name and Signature of Issuing Authority)

-----------------------------,

Managing Director,

M.P. State Tourism Development Corporation Ltd.

Bhopal 462003.

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3.0 DATA SHEET

1 Name of the Authority: Managing Director,MP State Tourism Development

Corporation Limited, Government of Madhya Pradesh, Bhopal

2 Method of Selection: Least Cost Basis

3 Financial proposal to be submitted along with the Technical Proposal: Yes

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A Pre-Bid Conference will be held: Yes

Date: 24th May 2013 Time: 11:30 AM

Venue:

M.P.State Tourism Development Corporation Limited,

Paryatan Bhawan,

Bhadbhada Road,

BHOPAL – 462003.

A maximum of two representatives of each bidder shall be allowed to participate

on production of an authority letter from the bidder.

During the course of Pre-Proposal Conference, the bidders will be free to seek

clarifications and make suggestions for consideration of the Authority. The

Authority shall endeavour to provide clarifications and such further information

as it may, in its sole discretion, consider appropriate for facilitating a fair,

transparent and competitive Selection Process.

Bidders requiring any clarification on the RfP may send their queries to the

Authority in writing. All written queries should reach the Authority Representative

by Email with an attachment in MS-Word two days prior to the pre-bid

conference date. All queries should be directed to the Authority’s Representative

details provided below. The Authority shall endeavour to respond to the queries

within the period specified therein but not later than 7 days prior to the Proposal

Due Date. The Authority reserves the right not to respond to any questions or

provide any clarifications.

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Authority Representative/ Point of contact for any queries related to the RFP:

Managing Director,

M.P.State Tourism Development Corporation Limited,

Paryatan Bhawan,

9

Bhadbhada Road

Bhopal – 462003

Tele : 0755-2774450

Fax : 0755-2775434/2774289

Website : www.mptourism.com

E-mail : md@mptourism.com

6 Proposal should remain valid for 120 days from the proposal due date

7 The Consultant is required to include with its Proposal written confirmation of

authorization to sign on behalf of the Consulting Firm: Yes

8 The Consultant must submit the original and one copy of the Technical Proposal

and one original copy of the Financial Proposal.

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The Consulting Firms are required to submit sealed Technical Proposal and

separately sealed Financial proposal. Email submissions are not allowed.

Two separately sealed envelopes containing ‘Technical Proposal’ and ‘Financial

Proposal’ shall be kept in a third envelope. This envelope will be sealed and

should be marked properly indicating the contents, "Proposal for Appointment

of Consultant for Development of Tourism Projects through Private Sector

Participation in Madhya Pradesh.-Do not open except in presence of

Evaluation Committee”. The name of the Consulting firm submitting the

proposal must also be clearly indicated on the envelope.

Each proposal (Technical and Financial separately) shall be hard bound and

serially numbered. Financial figures shall be laminated/covered with transparent

adhesive tape.

10 An Earnest Money Deposit (EMD) must be submitted : YES, alongwith the Bid

Proposal.

11 The Amount for EMD : Rs. 2,00,000.00 only (Rupees Two Lacs only)

12 Format for EMD : Bank Draft drawn in favour of “M P State Tourism

Development Corporation Limited” payable at Bhopal

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EMD will be returned not later than 120 days from Proposal Due Date,

except in case of the 2 Lowest-ranked bidders. EMD of the 2nd ranked

bidder shall be returned on signing of the agreement with the selected

bidder. The selected bidder’s EMD shall be returned upon completion of

the proposed assignment. Bids not accompanied by the EMD shall be

rejected.

14 Proposals must be submitted no later than the following date and time:

10th June 2013 at 15:30 hours. Bid received after this time will not be

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entertained nor considered.

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Address for submission of the Proposal:

Managing Director,

M.P.State Tourism Development Corporation Limited,

Paryatan Bhawan,

Bhadbhada Road, BHOPAL – 462003

Tele : 0755-2774450

Fax : 0755-2775434/2774289

Website : www.mptourism.com

E-mail : md@mptourism.com

16 Expected date for public opening of Technical Proposal: On date 10th June

2013 at 16:00hours

17 Expected date for opening of Financial Proposal of eligible bidders: (to be

notified).

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Cost of RFP document to be paid: Yes, Rs.5000.00 (Rs.Five Thousands only)

to be paid by a Demand Draft in favour of” M.P. State Tourism Development

Corporation Limited” payable at Bhopal.

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4.0 INTRODUCTION & BACKGROUND

4.1 INTRODUCTION

MP State Tourism Development Corporation Ltd. (“the Authority”) has been formed with an

objective of promoting tourism in the state of Madhya Pradesh (M.P).

The Authority is engaged in development of various Tourism related

infrastructure/facilities and providing services e.g. identifying tourism places, developing

Tourist hotels,Resorts and Guest Houses and developing activities for entertainment

facilities for promoting tourism in state.

For encouraging Tourism, the State Government has also announced a policy for

providing land for development/promotion of Tourism through Private Sector

Participation.

In accordance with the State Policy and in pursuance of its objectives the Authority wants

to develop tourism projects on various lands available with it, having potential for

tourist attraction at various locations in the state.

In pursuance of above,the Authority has identified 05 (Five) land Parcels- available with

it at various locations and wishes to develop these five land parcels through Private

Sector Participation-(PSP mode) (“The Project”)

4.2 PROJECT OBJECTIVES:

The main Objectives of the proposed Project are:

-To provide state- of- the- art quality infrastructure facilities and services to the tourists

in the state at reasonable/affordable cost.

-To help encourage Tourism Development in the State.

-To exploit Tourism Potential in the State.

-To encourage Private Sector Investment and to Utilize their expertise in the field.

-To attract tourists in the State.

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4.3 PROJECT OVERVIEW:

4.3.1: The Authority intends to develop following 05 (FIVE) Tourism Projects through

Private Sector Participation(PSP);

Sn. No

District Village Area (in Hectare)

1 Indore Indore 2

2 Khandwa Phephiryakhaurd &

Hanuwantia 16.88 and

10.00

3 Raisen Ninod 77.718

4 Raisen Dhakna chapna

(Sanchi) 4.34

5 Dhar Mehandikheda 6.78

4.3.2: The Proposed Tourism Projects are to be developed through Private Sector

Participation (PSP) on land Lease, Design, Build, Finance, Operate basis. The land will be

provided by the Authority on lease basis to the Private Sector Developer as per the

policy of the Government of Madhya Pradesh in this regard. The details of the projects

to be taken-up for development has been attached at Schedule 1.

The Land shall be used for the Tourism Projects for development of star category

Hotels/Resorts and depending on Potential as well as viability for development of

other Tourism related facilities e.g. Convention Center, Golf Course, Amusement

park/Theme Park etc. and /or other such activites duly approved by the authority.

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5.0 REQUEST FOR PROPOSAL:

5.1 REQUEST FOR PROPOSAL (RfP):

In its pursuits to further the objectives as well as faster, efficient and cost effective implementation,

The Authority intends to develop above refereed 05 (five) Tourism Projects through Private Sector

Participation(PSP) basis.

To accomplish the task the Authority proposes to procure the services of a Competent Consulting

Firm (The "Consultant") for preparation of Project Plan, Project Development, Pre feasibility study,

providing Commercial and Financial Guidance, marketing of the projects, interaction with private

Sector, Bid Process Management and Selection of Private Sector Developers for the Projects.

The Services of the Consultant will be required till the signing of the Agreements. The Consultant will

assist the Authority in all matters of the Projects including the warranties and the undertakings

required to be obtained from various Project players at various stages and carrying out the’Due

Deligence’ on behalf of the Authority.

The Authority, through this Request for Proposal(RfP) invites proposals (The “Proposals”) from

interested Consulting Firms meeting the Eligibility Criteria as set forth in the RfP for the selection of

a Consulting Firm (The Consultant) who shall provide Consulting Services for the development of

Tourism Projects through the PSP as per the Terms of Reference/Scope of Work specified in the RfP.

The Authority intends to select the Consultant through an open competitive bidding in accordance

with the Procedure set out herein.

5.2 SALE OF RfP DOCUMENT:

RfP Document can be obtained during office hours from MP State Tourism Development

Corporation Limited, Paryatan Bhawan, Bhadbhada Road, Bhopal on all working days on payment of

a fee of Rs. 5,000 (Rupees Five Thousand only) in the form of a Demand Draft drawn in favour of

‘MP State Tourism Development Corporation Limited’ payable at Bhopal. The document can also be

downloaded from the official website of the Authority www.mptourism.com, if the RfP document is

downloaded from the website the bidder will have to submit the Demand Draft of Rs. 5,000 (Rupees

Five Thousand only) in favour of ‘MP State Tourism Development Corporation Limited ’ payable at

Bhopal during the submission of the proposal(alongwith the Bid/Proposal).

5.3 EARNEST MONEY DEPOSIT (EMD):

In terms of the RFP, a Bidder will be required to deposit, along with its Bid, an Earnest

Money Deposit (EMD) of Rs. 2.00 lac (Rupees Two lacs only) (the "EMD"), refundable not

later than 120 (One Hundred and Twenty) days from the Proposal Due Date, except in the

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case of the selected Bidder whose EMD shall be retained till the completion of the

assignment. The Bid shall be summarily rejected if it is not accompanied by the EMD.

The EMD is to be paid by way of Demand Draft drawn in favour of " M. P. State Tourism

Development Corporation Limited " payable at Bhopal.

5.4 VALIDITY OF THE PROPOSAL:

The Proposal shall be valid for a period of not less than 120 days from the Proposal Due

Date (PDD).

6.0 OBJECTIVES OF CONSULTANCY SERVICES:

The overall objective of Consultancy services for the proposed project is to carryout

Project Pre Feasibility Study, advise on structuring and implementation of the project

under PSP mode that will allow the project to be completed in a timely and cost

effective manner, maximizing “Value For Money”. The Consultant will assist the

Authority in determining the transaction structure, institutional setup/arrangement,

execution arrangement and carrying out Bid Process Management including Bidding

Documents.

The other objectives are:

- To successfully develop a comprehensive PSP structure and its legal, commercial and

financial guidance documents, to assist the Authority in selection of Private Sector

Developer for the proposed projects and to continue to assist till the signing of the

Agreements.

- To build support implementation plan.

- To build capacity for escorting and facilitating identification of various

permissions/clearances, etc. required for the project.

The Consultant will undertake all activities in accordance with the Terms of Reference/

Scope of Work.

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7.0 TERMS OF REFERENCE AND SCOPE OF WORK:

7.1 TERMS OF REFERENCE (TOR):

The Five land parcels identified may be used for :

i. Development of Star Hotels/ Resorts/Convention Center

ii. Development of Golf Course and Amusement/theme Park

iii. Development of any other tourism related activity duly apporved by the

Authority.

Consulting Firm (The "Consultant") will develop suitable Project Plan, Project Development,

Pre feasibility study, providing Commercial and Financial Guidance, marketing of the

projects, interaction with Private Sector, Bid Process Management and Selection of Private

Sector Developers for the Projects.

7.2 SCOPE OF WORK:

The Scope of Work for the assignment is as following:

Concept note including site plan, conceptual and indicative design and drawings,

layouts and masterplan, seperately for each location..

Preparation of Pre Feasibility reports (seperately for each location).

It shall also include Value for Money analysis (VFM) and project rationale (for

each one).

Prepare a pre-qualification criteria for each location for private sector

developers and finalize the same in discussion with the Authority.

Prepare the RFQ cum RFP documents; draft Lease Agreements to be entered

into by the private developer and the Authority, the Project Information

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Memorandum (PIM), Bidding Formats, Advertisement, Bid Evaluation Criteria

and other relevant documents.

Conduct the entire Bid Management Process for the Authority.

The Project Information Memorandums would contain the relevant information

on the site and development controls, which would be necessary for prospective

bidders to prepare bids.

The draft lease agreements will be developed based on an assessment of the

risks involved in the project and the appropriate allocation of these risks and will

be a comprehensive document covering the rights and obligations of both

parties to the agreement, provisions for monitoring the private sector

developer, reporting requirements, processes for dispute resolution, force

majeure events, etc. Issue the RFQ & RFP documents and Marketing of the

Projects: This would entail attracting suitable parties and prospective investors

outreach with domain experience to be involved with the project.

Hold discussions with prospective bidders (including organising pre-bid sessions

as may be required) to understand and address their concerns & to reply the

queries raised by prospective bidders after approvals from the Authority

Evaluate bids received and recommending to the Authority the bidders with

whom the agreements may be signed for implementation of the project/s.

Provide any other assistance as may be required by the Authority in negotiating,

finalization and concluding the agreement with the selected bidder

Assist the Authority in preparation and signing of LoA and Lease Agreement with

the selected bidder

7.3 DELIVERABLES AND TIME SCHEDULES:

7.3.1 Deliverables and Time Schedules:

S.No. Deliverables Timeline from the date of

commencement *

1 Submission of Concept note for

each of the Project Location.

15 days

2

Preperation and submission of

draft Pre feasibility reports for

each project, its process design,

likely Qualification Criteria for

potential private parties/bidders,

RFQ cum RFP documents, Lease

Agreement to be entered in to by

30 days

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the bidders and the Authority,

Project Information

Memeorandum(PIM) for each

project, Bidding formats, Bid

Evaluation Criteria and process,

Advertisement to be published

and all other relevant documents

as may be necessary/required by

the Authority

3

Finalization of all the above

documents/agreements in

consultation with Authority.

50 days

4 Issue of RFQ cum RFP documents 60 days

5 Bid Evaluation Reports 100 days

6 Issue of LOA 110 days

7 Signing of Agreements 120 days

(Note: * Timelines are indicative. Authority may assess the same as per project needs.)

7.3.2 Total Duration of Services:

The Consultant will work for the Authority till the execution of the Agreements for the above

Projects. The total duration of the entire project is expected to be approx 4 months. The

Consultants must have sufficient manpower inputs to comply with the Scope of Services.

The total Duration and time line for the above deliverables shall not exceed 120 days.

The Consultant is required to ensure that the total envisaged work is completed within 120

days.

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8.0 PAYMENT SCHEDULE:

8.1 TOTAL FEE:

The Fee for the proposed assignment (project as a whole, i.e., for all the 5 locations)

shall be quoted as a Lumpsum fixed amount in Indian Rupees. Conditional

proposals shall be summarily rejected.

8.2 FEE PAYMENT STRUCTURE:

The following table details out the payment structure (Fee Payment Terms ).

S.No. Deliverables Payment schedule

1 Submission of Concept note/s 10%

2

Submission of draft Pre Feasibility reports,

Bid Process Design, qualification

criteria,RFQ/RFP, inter-alia Lease

Agreement to be entered into by the

developer and the Authority, the Project

Information Memorandum, Bidding

Formats, advertisement, and Bid Evaluation

criteria and other relevant documents.

15%

3 Submission of Final Documents and issue of

RFQ/RFP documents

15%

4 Evaluation report on bid documents 15%

5 Issue of LOI 15%

6 Signing of lease agreement 30%

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Note & Clarification: The payment of the 40% of the quoted amount will be done after the

submission, approval and issuance of RFP document. All payment beyond this stage are

based on the performance of the selected ‘Consultant’. Remaining stage payment will be

done as per the weightage provided in the list of projects (schedule 1) depending on the

efforts made by the financial advisor and participation by the prospective bidders. For

example if no bidder participates in any of the listed projects the consultant shall not be

eligible for the payments of the remaining stages for the specified projects.

8.3 The quoted fee shall include all expenses, whatsoever, such as legal fees and all out of

pocket expenses etc. to be incurred by the Consultant to complete the assignment.

8.4 Service Tax/(S) as applicable, shall be indicated by the Transaction Advisor on total fee

separately.

8.5 The Bids shall be evaluated on “LEAST COST BASIS”.

8.6 In case Authority decides to abandon the project for any reason, whatsoever,at

anytime, the payment of the Consultant shall be restricted up to the stage the services have

actually been provided by the Consultant.

9.0 PROJECT PROCESS:

9.1 Methodology

This will vary for each output. However, recommendations should be based on (i) Analysis of

the situation; (ii) Best Practice elsewhere; (iii) Feasibility based on the Govt. of MP context,

as well as dialogue and consensus between representatives of business, Government as

well as civil society.

9.2 Working Conduct

The Consultant will work in close association with the Authority which is the implementing

agency to take this work forward and GoMP which is supporting the project development.

10.0 ELIGIBILITY CRITERIA (QUALIFICATIONS)- REQUIREMENT OF

CONSULTING FIRM:

10.1 The Consulting Firm will be required to provide qualified personnel including

experts in the relevant sector, Private Sector Partnerships, investment promotion,

project preparation and appraisal, policy and legal issues. The Consultant will be

required to be available at a short notice as and when required by the Authority at

their office in Bhopal.

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10.2 All the prospective Consultants shall have sufficient qualified personnel, sub-

Advisers, and resources to accomplish all the services described herein within the

prescribed time. The Consultant should be capable of furnishing all necessary

professional, technical, and expert services as required to complete all the elements

of Consultancy assignment described in the TOR/Scope of Work. Authority is

seeking Consultants, which can bring together a team of professionals and sub-

professionals capable of completing all aspects of the Consultancy assignment. This

will require a high degree of management and technical expertise and experience

directly related to Private Sector Partnership for similar projects.

10.3 ELIGIBILITY CRITEIA/ MINIMUM QUALIFICATIONS - TECHNICAL PROPOSAL:

The Consultants/ Consulting Firms are required to meet following minimum

eligibility criteria to qualify for the Project :--

10.3.1 Financial Capability:

A): Turn Over:

The applicant’s annual turn over from consultancy work should be minimum

Rs.10.00crores ( Rs. Ten Crores only) per annum during the last three financial

years i:e 2009-10, 2010-11 & 2011-12.

The applicants are required to submit copies of audited Balance Sheet and Profit

and Loss accounts as well as a Certificate duly signed by the Statutory Auditors

certifying the turn over detail.

B): Net Worth:

Applicant’s Networth during the Last Financial Year(Audited) i:e 2011-12 should

not be less than Rs. 2.00 Crores ( Rs. Two Crores only).

Applicants are required to submit duly signed Certificate from Statutory Auditor

certifying the networth of the Applicant.

Networth shall mean the sum of subscribed and paid- up equity and reserves from

which the sum of revaluation reserves, miscellaneous expanditures not written-off

and reserves not available for distribution to equity share holders shall be deducted.

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10.3.2 Technical Capability:

A): EXPERIENCE:

a) The Applicant firm must have direct Consultancy/advisory experience with

atleast 5 (five) PSP based projects during the last 10 years.

b) The projects quoted for experience should be of minimum value of Rs.30

crores each.

c) Out of above 5 (five) projects quoted for experience atleast 3 (Three) projects

should be related to Tourism sector. E.g. Hotels, Leisure resorts, Hospitality,

Theme parks, Amusement parks etc.

d) Out of the 3 (Three) Tourism related Projects quoted for experience, atleast for

2 (Two) projects, Letters of Awards(LOA) have been issued and the

Development Agreements have already been signed between the

Government Authority and Private Developer.

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B): CONSULTANCY TEAM:

The Consultant shall be required to deploy a full time Consultancy Team for

accomplishing the assignment. All the Team members(The “Key personnel”)

proposed by the applicant should essentially meet the required qualifications and

experience criteria as given here under:

The Consultancy Team(The Key Personnel )shall consist of atleast the following

Key personnel:

Key

Personnel

Qualification Responsibilities Minimum experience on eligible assignments

Team

Leader

MBA (Masters in Finance/Economics)

He/She will lead, co-ordinate and supervise the Consultancy Team for delivering the Consultancy in a timely manner as envisaged in this RFP. He/She shall not delegate his responsibilities except with the prior written approval of the Authority.

10 years in project development on PSP basis including familiarity with project agreements, tendering agreements, project structuring, risk management & successful project implementation of at least 3 projects of similar nature.

Sector

Specialist

MBA/CA/Post graduate in Tourism & Hospitality

He/She would be responsible for giving sector specific inputs related to tourism sector and other related inputs. Structuring of the project based on its feasibility shall be the responsibility of the sector specialist.

7 years in Project development

including familiarity with tourism

projects agreements, project

structuring, risk management &

successful project implementation

of at least 3 projects of similar

nature.

Financial

Expert

MBA (Finance)/CA

He/She would be responsible for undertaking and assessing the Financial feasibility of the project and evaluation with value for money analysis for the project.

7 years in assessing the feasibility of projects of similar nature

Legal

Expert

Law Graduate He/She shall be responsible for the drafting of Legal/Lease agreement and assistance in signing of the agreement with the selected player

7 years in drafting of legal/lease/concession agreement, and legal documents.

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10.4 Availability of Key Personnel: The bidder shall ensure that the above Key

Personnel along with other sub-professionals, such as Architects, Structural

Engineering expert, Civil Engineering, Social safeguards, Environmental and/or other

related medical expert, etc required for the assignment are available. The Authority

will not normally consider any request of the selected bidder for substitution of Key

Personnel during negotiations. Substitution, will, however be permitted if the Key

Personnel is not available for reasons of any incapacity or due to health, subject to

equally or better qualified and experienced personnel being provided to the

satisfaction of the Authority.

Team Leader proposed for assignment shall not be allowed to change. As a

condition to such substitution, a sum equal to 5% (five per cent) of the total fee shall

be deducted. In the case of a second substitution hereunder, such deduction shall be

10% (ten per cent). Any further substitution may lead to disqualification of the

Applicant or termination of the Agreement. However, Authority reserves the right to

waive such charges.

11.0 BRIEF DESCRIPTION OF THE SELECTION PROCESS:

The Authority has adopted a Single-Stage, Two Envelop bidding process (collectively

referred to as the “Bidding Process”) for selection of the bidder/consultant for award of

the Project assignment. The first stage of the evaluation (the “Qualification-Technical

Proposal Stage”) of the process involves Qualification ( Financial Capability, Experience

and Consultancy Team) of interested parties (the “Bidder”), in accordance with the

provisions of this RFP .

At the end of first stage, the Authority will announce a list of all pre- qualified Bidders

who are qualified and eligible for evaluation in the Second stage (The Finanacial

Proposal Stage) and whose financial bids can be opened and evaluated in accordance

with the provisions of the RFP.The Fianacial Bids of all the short listed/qualified bidders

will be opened on a pre-decided date and time. All qualified bidders will be invited to

the opening of financial bids.

The Bidder quoting the lowest Fees will be selected as the CONSULTANT.

24

12.0 TERMS AND CONDITIONS

12.1 The Applicant(s) shall bear all costs associated with the preparation and

submission of its proposal and contract negotiation.

12.2 All documents submitted by the Applicant(s) will be treated as confidential, and

will not be returned to Applicant(s).

12.3 Authority reserves the right to accept or reject any or all applications, without

thereby incurring any liability to the affected Applicant(s) or any obligation to inform

the Applicant(s). Authority also reserves the right not to award or enter into any

contract or agreement with any Applicant(s), and may terminate the procurement

process at any time without thereby incurring any liability to any Applicant.

12.4 Failure by any Applicant(s) to provide all of the information required in the

proposal or any additional information requested by Authority may lead to rejection of

the Applicant’s proposal in its entirety.

12.5 Applicants have an obligation to disclose any actual or potential conflict of

interest. Failure to do so may lead to disqualification of the Applicant or termination

of its Contract at any stage.

12.6 A recommendation for award of Contract will be rejected if it is determined that

the recommended Consulting Firm has directly, or through an agent, engaged in

corrupt, fraudulent, collusive, or coercive practices in competing for the contract in

question; in such cases the Authority will declare the Consulting Firmand/or

members of the consortium ineligible, either indefinitely or for a stated period of time

and will be blacklisted.

12.7 Wherever required by applicable laws, Authority shall deduct taxes at source,

from the amounts payable, and shall provide to the Consultant the appropriate tax

deduction certificate evidencing payment of such taxes.

12.8 The Consultant shall submit to Authority two(2) copies of the final output

envisaged in the Scope of Services including the RFP and the Agreement for each

location. All the reports and agreements shall also be submitted on CDs (2 set)

containing all basic as well as processed data.

12.9 In case of difference in Original and copy of submission, the Original shall

prevail.

12.10 Once submitted, the proposal, including the composition of the consulting

team, cannot be altered without the prior written consent of the Authority.

25

12.11 The applicant has to submit an Earnest money Deposit (EMD)of Rs.

2,00,000.00 (Rupees Two Lacks only) in the form of Bank Draft drawn in favour of

“MP State Tourism Development Corporation Limited.” payable at Bhopal.

13.0 EVALUATION AND SELECTION PROCESS:

13.1 Evaluation of Technical Proposal (Qualification):

The evaluation of Technical Proposal will be made on the basis of qualification (

financial and technical capabilities ) and experience of the Consultancy firm as well

as the project team proposed by the Consultancy Firm for this assignment.

The Consultancy Firm, who does not possess the required qualifications and

experience, will not be considered for opening of Financial Proposal. Authority

reserves the right to judge, appraise, and reject any or all proposals.

13.2 Evaluation of Financial Proposal

For financial evaluation, total cost of financial proposal will be considered. This

however, does not include service tax, which is reimbursable.

The Authority will determine whether the financial proposals are complete, correct

and free from any computational errors and indicate correct prices in local currency

(Indian Rupee).

13.3 Selection of Consultant

The Applicant quoting the Lowest Fee would be selected as the Consultant.

The Authority will notify the selected Consultancy Firm in writing by registered letter,

cable, telex, e-mail or facsimile.

After finalization of detailed scope of work, terms & conditions, schedule, and

professional fee for the services, the firm selected will be required to enter into a

contract agreement with the Authority to provide the envisaged services described in

the Scope of work.

14.0 CONTENTS OF PROPOSAL

14.1 The proposal should be submitted as follows:-

- Technical Proposal: - In two sets one original and one copy.

- Financial Proposal: - In one original copy

26

In the prescribed formats as under:

Technical/Qualification Proposal

FORM TECH-1: LETTER OF PROPOSAL SUBMISSION with Power Of Attorney

FORM TECH-2:TRANSACTION ADVISOR’S ORGANIZATION AND EXPERIENCE

FORM TECH-3: COMMENTS AND SUGGESTIONS ON THE TOR

FORM TECH-4: DESCRIPTION OF APPROACH, METHODOLOGY AND WORK

PLAN

FORM TECH-5: TEAM COMPOSITION AND TASK ASSIGNMENT/JOBS

FORMTECH-6: CURRICULUM VITAE (CV) FOR PROPOSED PROFESSIONAL

STAFF

FORM TECH-7: INFORMATION REGARDING ANY CONFLICTING ACTIVITIES

FORM TECH-8: DETAILS OF ELIGIBLE ASSIGNMENTS OF APPLICANTS:

Financial Proposal

FORM FIN-1: FINANCIAL PROPOSAL SUBMISSION LETTER

FORM FIN-2: FORMAT FOR FINANCIAL PROPOSAL

Standard Format for submission of the Proposal are enclosed with this RFP

Brief description of the submission of the proposal is given as under:

14.2 Transmittal Letter and Title Page

Include a transmittal letter containing a brief statement of the respondent’s

understanding of the work to be done and an indication of positive interest in

performing this work for Authority.

14.3 Table of Contents

Include a Table of Contents listing the various sections included in the proposal.

14.4 Proposal Contents

Each Consultancy Firm must include in the proposal an Executive Summary that

summarizes important features of the proposal, brief description of the Consultancy

27

Firm’s approach to the scope of work, a description of the project team, and a

description of how the proposed team meets the requirement set forth in this RFP.

The Executive Summary should not be more than 2 to 3 pages.

14.5 Team Identification and Organizational Chart

Identify your firm and each key professional by name, primary representative and

title, address of offices, telephone and fax numbers and email address. Indicate the

business structure of your firm (i.e., whether your firm is a corporation, joint venture,

partnership, or sole proprietor). Indicate the name(s) of the owner(s) of your firm.

14.6 Services and Work Plan

The proposal should include a work plan describing the services, approach and

methodology proposed for accomplishing the scope of work. The proposed phasing

of the project should be discussed. The proposal should be sufficient in detail to

allow an objective analysis of the firm’s capabilities and envisioned work plan in

comparison with competing firms. Discuss the roles and responsibilities of the project

team.

14.7 Qualifications and Experience

The proposal must supply information concerning the qualifications and experience

of the proposed project team for this assignment.

14.8 Power of Attorney

An authorized person of the firm shall sign the proposal, on behalf of the firm. The

Power of Attorney of the authorized person should be on stamp paper duly notarized

or Board resolution should be submitted along with the proposal. All necessary

forms and statements for the various miscellaneous provisions explained in this

document must be completed, properly signed, and submitted with the proposal.

14.9 Undertaking regarding conflict of Interest

Consultancy Firm must submit an undertaking clearly indicating that they or their

associates will not participate directly or indirectly in submitting bid on behalf of the

Private Entrepreneur so that there will not be any conflict of interest.

28

14.10 Proposal Validity Period

Proposal Validity Period must be minimum 120 days from the Proposal Due Date.

15.0 SUBMISSION OF PROPOSALS

The Consultancy Firms are required to submit sealed Technical Proposal and

separately sealed Financial proposal. Two separately sealed envelops containing

‘Technical/Qualification Proposal’ and ‘Financial Proposal’ shall be kept in a third

envelope. This envelope will be sealed and should be marked properly indicating the

contents, "Proposal for Appointment of Consultant for Development of Tourism

Projects through Private Sector Participation in Madhya Pradesh. Each proposal

(Technical and Financial separately) shall be hard bound and serially numbered.

Financial figures shall be laminated/covered with transparent adhesive tape.

Written responses to the RFP must be prepared as specified to form, content, and

sequence as stated in earlier sections of this Request for Proposals. No additions or

changes to a proposal shall be allowed after the submittal date.

16.0 PRE-BID CONFERENCE

A pre- bid meeting will be held on 24th May 2013, at 11:30 hrs.

17.0 LAST DATE FOR SUBMISSION OF PROPOSAL

Last Date for Submission of Proposal is 10th June, 2013 up to 15:30hrs. Authority

will not consider any proposals received late.

29

Schedule 1

Details of Projects

30

Project Details

Sn. No

District Village Area (in Hectare)

Weightage as per priority of the projects

1 Indore Indore 2 0.25

2 Khandwa Phephiryakhaurd &

Hanuwantia 16.88 and

10:00 0.25

3 Raisen Ninod 77.718 0.25

4 Raisen Dhakna chapna

(Sanchi) 4.34 0.15

5 Dhar Mehandikheda 6.78 0.10

31

Technical Proposal- Standard Forms

32

FORM TECH 1: LETTER OF PROPOSAL SUBMISSION

[Location, Date]

___________________

___________________

___________________

___________________

Subject: Selection of Consultant for DEVELOPMENT OF Tourism Projects through Private

Sector Participation in Madhya Pradesh by MPSTDC, Bhopal.

Dear Sir,

We, the undersigned, offer to provide the consulting Assignment/job for Consultancy in

accordance with your Request for Proposal dated [Insert Date]. We are hereby submitting

our Proposal, which includes this Technical Proposal, and a Financial Proposal sealed under

a separate envelope. We hereby declare that all the information and statements made in this

Proposal are true and accept that any misinterpretation contained in it may lead to our

disqualification.

Our Proposal is binding upon us and subject to the modifications resulting from Contract

negotiations.

We understand you are not bound to accept any Proposal you receive. We remain,

Yours sincerely,

Authorized Signatory [In full and initials]:

Name and Title of Signatory:

Name of Firm:

Address:

33

FORM TECH 2: CONSULTANT’S ORGANIZATION AND EXPERIENCE

A - Organization

i. Experience of the Lead Consultancy Firm : Summary credentials specifying

infrastructure PSP projects (project titles and /or project overview) successfully

awarded (India and overseas);

[Provide here a brief description of the background and organization of your firm/entity and

each associate for this Assignment/job. The brief description should include ownership

details, date and place of incorporation of the firm, objectives of the firm etc. Also if the

Consultant has formed a consortium, details of each of the member of the consortium, name

of lead members etc shall be provided]

B - Experience

[Using the format below, provide information on each Assignment/job for which your firm,

and each partner in the case of consortium or joint venture, was legally contracted either

individually as a corporate entity or as one of the major partners within an association, for

carrying out consulting Assignment/job similar to the ones requested under this

Assignment/job (If possible, the employer shall specify exact assignment / job for which

experience details may be submitted). In case of consortium, association of Consultant, the

Consultant must furnish the following information for each of the consortium member

separately]

34

Firm Name:

1

Assignment/job name:

1.1

Description of Project

1.2

Approx. value of the contract (in Rupees):

1.3

Country:

1.4

Location within country:

1.5

Duration of Assignment/job (months) :

1.6

Name of Employer/Authority/Client:

1.7

Address:

1.8

Total No of staff-months of the Assignment/job:

1.9

Approx. value of the Assignment/job provided by your firm under the contract

(in Rupees):

1.10

Start date (month/year):

1.11

Completion date (month/year):

1.12

Name of associated Consulatnt, if any:

35

1.13

No. of professional staff-months provided by associated Consultants:

1.14

Name of senior professional staff of your firm involved and functions

performed.

1.15

Description of actual Assignment/job provided by your staff within the

Assignment/job:

1.16 Present Status of the Project:

Note: Please provide documentary evidence from the client i.e., copy of work

order, contract for each of above-mentioned assignment. The experience shall

not be considered for evaluation if such requisite support documents are not

provided with the proposal.

36

FORM TECH 3: COMMENTS AND SUGGESTIONS ON THE TERMS OF REFERENCE AND ON

COUNTERPART STAFF AND FACILITIES TO BE PROVIDED BY THE EMPLOYER

A - On the Terms of Reference

[Suggest and justify here any modifications or improvement to the Terms of Reference you

are proposing to improve performance in carrying out the Assignment/job. Such suggestions

should be concise and to the point, and incorporated in your Proposal. The Authority is not

bound to accept the comments/modifications suggested]

B - On Inputs and Facilities to be provided by the employer

[Comment here on Inputs and facilities to be provided by the Employer to Consultants]

37

FORM TECH 4: DESCRIPTION OF APPROACH, METHODOLOGY AND WORK PLAN FOR

PERFORMING THE ASSIGNMENT/JOB

Technical approach, methodology and work plan are key components of the Technical

Proposal.

You are suggested to present your Technical Proposal divided into the following three

chapters:

a) Technical Approach and Methodology,

b) Work Plan, and

c) Organization and Staffing,

a) Technical Approach and Methodology (max 5 pages). In this chapter you should

explain your understanding of the objectives of the Assignment/job, approach to the

Assignment/job, methodology for carrying out the activities and obtaining the expected

output, and the degree of detail of such output. You should highlight the problems being

addressed and their importance, and explain the technical approach you would adopt to

address them. You should also explain the methodologies you propose to adopt and

highlight the compatibility of those methodologies with the proposed approach.

b) Work Plan (max 3 pages). The Transaction Adviser should propose and justify the main

activities of the Assignment/job, their content and duration, phasing and interrelations,

milestones (including interim approvals by the Employer), and delivery dates of the reports.

The proposed work plan should be consistent with the technical approach and methodology,

showing understanding of the TOR and ability to translate them into a feasible working plan.

A list of the final documents, including reports, drawings, and tables to be delivered as final

output, should be included here.

c) Organization and Staffing. The Transaction Adviser should propose and justify the

structure and composition of your team. You should list the main disciplines of the

Assignment/job, the key expert responsible, and proposed technical and support staff.]

38

FORM TECH 5: TEAM COMPOSITION AND TASK ASSIGNMENT/JOBS

Name Area of

Expertise

Position

Assigned

Task

Assigned

Employment

Status (full-

time/ other)

Education/

Degree

(Year /

Institution)

No. of years

of relevant

project

experience

CV

signature

by

(expert/

other)

39

FORM TECH 6: CURRICULUM VITAE (CV) FOR PROPOSED PROFESSIONAL STAFF

(Max 3 pages per CV)

1. Proposed Position:

[For each position of key professional separate form Tech-6 will be prepared]:

2. Name of Firm:

[Insert name of firm proposing the staff]:

3. Name of Staff:

[Insert full name]:

4. Date of Birth:

5. Nationality:

6. Education:

[Indicate college/university and other specialized education of staff member, giving names

of institutions, degrees obtained, and dates of obtainment]:

7. Membership of Professional Associations:

8. Other Training:

9. Countries of Work Experience:

[List countries where staff has worked in the last ten years]:

10. Languages [For each language indicate proficiency: good, fair, or poor in speaking,

reading, and writing]:

11. Employment Record:

[Starting with present position, list in reverse order every employment held by staff

member since graduation, giving for each employment (see format here below): dates of

employment, name of employing organization, positions held.]:

From [Year]: To [Year]:

Employer:

Positions held:

12. Detailed Tasks Assigned

[List all tasks to be performed under this Assignment/job]

40

13. Work Undertaken that Best Illustrates Capability to Handle the Tasks Assigned [Among

the Assignment/jobs in which the staff has been involved, indicate the following

information for those Assignment/jobs that best illustrate staff capability to handle the

tasks listed under point 12.]

Name of Assignment/job or project:

Year:

Location:

Employer:

Main project features:

Positions held:

Activities performed:

14. Certification:

I, the undersigned, certify that to the best of my knowledge and belief, this CV correctly

describes myself, my qualifications, and my experience. I understand that any willful

misstatement described herein may lead to my disqualification or dismissal, if engaged.

Date:

Place:

[Signature of staff member or authorized representative of the staff]

[Full name of authorized representative]:

41

FORM TECH 7: INFORMATION REGARDING ANY CONFLICTING ACTIVITIES AND

DECLARATION THEREOF

We hereby declare that our firm, our associate / group firm or any of the member of the

consortium are not indulged in any such activities which can be termed as the conflicting

activities. We also acknowledge that in case of misrepresentation of the information, our

proposals / contract shall be rejected / terminated by the Employer which shall be binding on

us. The determination of what construes conflicting activities, if any, shall be the prerogative

of the Employer.

Authorized Signature [In full and initials]:

Name and Title of Signatory:

Name of Firm:

Address:

42

TECH FORM-8: DETAILS OF ELIGIBLE ASSIGNMENTS OF APPLICANT

Eligible Assignments of Applicant

Name of Applicant:

Name of the Project:

Present Status of the Project:

Description of services performed

by the Applicant firm:

Name of client and Address:

Name, telephone no. and fax no. of client’s

representative:

Estimated capital cost of Project

(in Rs crore or US$ million):

Payment received by the Applicant as

professional fees (in Rs. Crore)£:

Start date and finish date of the services

(month/ year):

Brief description of the Project:

Notes:

1. Use separate sheet for each Eligible Assignment.

2. Exchange rate should be taken as Rs. [50] per US $ for converting to Rupees.

3. Please note that in support of each of the Project Assignment (quoted for experience), a

certificate from the Client duly certifying the details is required to be submitted. Inthe

absence of the same, the experience will not be considered for evaluation.

43

Financial Proposal - Standard Forms

44

FORM FIN 1: FINANCIAL PROPOSAL SUBMISSION FORM

[Location, Date]

--------------------------,

----------------------------------------------------,

--------------------------------------------------------

Bhopal – 462 0--

Subject: Selection of Consultant for Development of Tourism Projects through Private

Sector Participation in Madhya Pradesh- by MPSTDC,Bhopal.

Dear Sir,

We, the undersigned, offer to provide the consulting Assignment/job for in accordance with

your Request for Proposal dated [Insert Date] and our Technical Proposal. Our attached

Financial Proposal is for the sum of [Insert amount(s) in words and figures]. This amount is

Exclusive of the Service Tax. We hereby confirm that the financial proposal is unconditional

and we acknowledge that any condition attached to financial proposal shall result in rejection

of our financial proposal.

Our Financial Proposal shall be binding upon us subject to the modifications resulting from

Contract negotiations, up to expiration of the validity period of the Proposal.

Commissions and gratuities paid or to be paid by us to agents relating to this Proposal and

Contract execution, if we are awarded the Contract, are listed below:

Name and Address Amount and Purpose of Commission Gratuity

of Agents

We understand you are not bound to accept any Proposal you receive.

We remain,

Yours sincerely,

Authorized Signature [In full and initials]:

Name and Title of Signatory:

Name of Firm:

Address:

45

FORM FIN 2: FORMAT FOR FINANCIAL PROPOSAL

S

No. Project / Name Total fee

1. Consultancy Services for DEVELOPMENT OF Tourism Projects

through Private Sector Participation in Madhya Pradesh. [Indicate

total fee]

2. Taxes Incl. Service Taxes, if any [________]

3. Total [________]

[ ] to be filled in by the Applicant

Authorized Signature:………….....

Name: ……………………………..

Designation ……………………….

Name of firm:………………………

Address:……………………………